HomeMy WebLinkAboutSigned Minutes 10-21-24Minutes of the Arlington
City Council Meeting
Council Chambers
110 East 3rd Street
Monday, October 21, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Yvonne Gallardo-Van
Ornam, Leisha Nobach, and Jan Schuette.
Council Members Absent: Michele Blythe, excused.
Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Sheri Amundson,
Colette Campbell, Ana Johnson, Sarah Lopez, Caitlyn Brossard, Debbie Strotz, Dalton Cook,
Suzanne Soule, Jason Ewing, City Attorney Steve Peiffle, Bryan Terry, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Tim Abrahamson, Randy Nobach, Nathan Senff,
Heidi Ewing, Hannah Ewing, Pat McCarthy, Keri Rooney, Kelly Collins, Enka Davies, Deb
Kindinger, and John Cermak.
Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Councilmember Heather Logan moved to revise the Consent Agenda to move Consent
Agenda item #4 Contract Review for City Administrator to item #4 under New Business.
Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote.
Councilmember Heather Logan moved to approve the revised agenda and Councilmember
Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Washington State Auditor Pat McCarthy read a letter she wrote to the City of Arlington Mayor
and Councilmembers recognizing Finance Director Kristin Garcia and presented the 2024
State Auditor Stewardship Award to the employees of the City's Finance Department.
Mayor Vanney read the Department of Ecology Outstanding Wastewater Treatment Plant
Award and presented the award to Public Works Director Jim Kelly, Public Works Manager
Caitlin Dwyer, and Wastewater Treatment Plant Operator III Jason Ewing who recognized
his team Larry Wyland, Sandy Boyd, Kevin Urbanski, and Kevin Bleeck for their dedicated
work in achieving this award.
PROCLAMATIONS
None.
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Minutes of the City of Arlington City Council Meeting October 21 2024
PUBLIC COMMENT
Jay Lindberg provided comment.
CONSENT AGENDA
Councilmember Heather Logan moved to approve the revised agenda with removing item
#4 Contract Review for City Administrator from the Consent Agenda, Councilmember
Debora Nelson seconded the motion to approve the revised Consent Agenda which was
unanimously carried:
1. Minutes of the October 7 and 14, 2024 City Council meetings and October 8, 2024
City Council Retreat
2. Accounts Payable: Approval of Petty Cash Check #2038; EFT Payments and Claims
Checks #111754 through #111871 dated September 17, 2024, through October 7,
2024, for $1,495,108.54. Approval of Payroll EFT Payments and Check #30395 through
#30400 dated September 1, 2024, through September 30, 2024, in the amount of
$1,471,589.83
3. Cemetery Rules and Regulations Update
NEW BUSINESS
Resolution Declaring Property as Surplus
Procurement Contracts Analyst Debbie Strotz reviewed the surplus resolution and
referenced the itemized list and requested approval from Council. Discussion followed with
Ms. Strotz answering Council questions. Council asked that City Administrator Paul Ellis
follow up on all the assets marked "lost" from the Exhibit A itemized list and report back to
the Councilmembers.
Councilmember Heather Logan moved, and Councilmember Leisha Nobach seconded the
motion to approve the resolution declaring property as surplus and authorized the Mayor
to sign the resolution. The motion passed unanimously.
Contract with Process Solutions for Engineering Services
Public Works Director Jim Kelly requested Council approve a professional services contract
with Process Solutions for the SCADA System Platform implementation.
The Water Reclamation Facility that was recently upgraded its SCADA system from
"Wonderware" to "System Platform", the "Wonderware" program was outdated, no longer
supported, and lacked high-level security protections. It is now time to do the same at the
Water Treatment Plant.
The Water Treatment Plant's existing PLC is old, outdated, and not current with new
control operating strategies. Public Works contracted for the design and construction of a
new PLC that would be capable of serving the existing WTP with sufficient capacity to serve
the WTP Expansion, the Haller South Wellfield Expansion, and the new 640 Booster Pump
Station. The new PLC has been delivered and is currently being installed, once installed it
will be ready for programming. Process Solutions has been the City's programing and
process integration firm for many years and are best suited to provide these services for
the WT.
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Minutes of the City of Arlington City Council Meeting October 21, 2024
Councilmember Leisha Nobach moved, and Councilmember Heather Logan seconded the
motion to approve a professional services contract with Process Solutions for the SCADA
System Platform implementation and authorized the Mayor to sign, subject to final review
by the City Attorney. The motion passed unanimously.
Contract Amendment No.2 with RH2 for 640 Booster Station
Public Works Director Jim Kelly requested Council approve Amendment #2 to the RH2
Contract for the 640 Booster Pump Station Install Project.
In 2021 the City entered into contract with RH2 for Hydraulic Analysis and preparation of a
DOH Engineering Report for a proposed booster pump station at the 520 Reservoir site
(640 Booster Pump Station) and a new potable water reservoir serving the 640-pressure
zone. RH2 was issued amendment #1 expanding their scope of work to include design
services for the 640 Booster Pump Station, the design was completed, and this project is
under construction. Amendment #2 to the RH2 contract is for additional services needed
during the design phase and for On -Call, as needed engineering support during
construction.
Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Leisha Nobach
seconded the motion to approve Amendment No. 2 to RH2 contract for engineering
services for the 640 Booster Pump Station Project and authorized the Mayor to sign the
amendment. The motion passed unanimously.
Contract Review for City Administrator
City Attorney Steve Peiffle reviewed the contract renewal with City Administrator Paul Ellis
that included one financial impact for his accrued "on -call" hours in addition to the City
Administrator salary listed on the non -representative salary schedule which will remain
the same and will not have any financial impacts.
Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the
motion to approve the new contract with City Administrator Paul Ellis and authorized the
Mayor to sign the contract. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
Councilmember Jan Schuette complimented Finance Director Kristin Garcia for her
dedication and her integrity.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis had nothing to report.
MAYOR'S REPORT
Mayor Vanney reported that he and Councilmember Leisha Nobach and Darrington Mayor
Dan Rankin completed the WA-CELI Association of Washington Cities Training. He briefly
explained the dialogue of the presentation from Mohammed Bhabha and Roelf Meyer,
celebrated peace activists from South Africa.
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Minutes of the City of Arlington City Council Meets October 21, 2024
Councilmember Yvonne Gallardo-Van Ornam shared she also had the opportunity to listen
to peace activists Mohammed Bhabha and Roelf Meyer on October 19 in Everett, WA and
thanked Community Unity and WSU for providing the opportunity to attend the
presentation.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 6:34 p.m.
Don E. Vanney, Mayor
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