HomeMy WebLinkAboutSigned Minutes 09-23-24 Audit Exit ConferenceMinutes of the City of Arlington
Special Meeting
Audit Exit Conference
Microsoft Teams
September 23, 2024
Councilmembers Present: Jan Schuette.
Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Sheri Amundson, Suzanne Soule,
and Wendy Van Der Meersche.
Also Known to be Present: Deb Kindinger and Erika Davies.
The special meeting began at 3:00 p.m. with Audit Lead Deb Kindinger introducing herself
and Assistant Audit Supervisor Erika Davies. Finance Director Kristin Garcia made
introductions of those from the City of Arlington who were present.
DISCUSSION
Audit Lead Deb Kindinger began with a review of unmodified opinion was issued, followed
by a review of internal control and compliance over financial report.
An audit was performed on the financial statements of the City of Arlington, as of and for
the year ended December 31, 2023, and the related notes to the financial statements, which
collectively comprise the City's financial statements. An unmodified opinion on the fair
presentation of the City's financial statements in accordance with its regulatory basis of
accounting was completed.
The following exit recommendations were provided for management's consideration. Exit
items address control deficiencies or noncompliance with laws or regulations that have an
insignificant or immaterial effect on the entity, or errors with an immaterial effect on the
financial statements. Exit items are not referenced in the audit report.
Ms. Kindinger introduced Audit Supervisor Erika Davies who continued with a review of
related audit work.
Financial Statement Audit Communication
The following items were addressed:
• No material misstatements during the audit were identified.
• There were no uncorrected misstatements in the audited financial statements.
• The audit addressed the following risks, which required special consideration:
o Due to the possibility that management may be able to circumvent certain
controls, standards require the auditor to assess the risk of management override.
Minutes of the City of Arlington Audit -Exit Conference September 23 2024
The auditors will publish the following reports for the period January 1, 2023 through
December 31, 2023 on their website:
• Financial statement audit
• Coronavirus State and Local Fiscal Recovery Funds Compliance Examination Attestation
The next audit is scheduled to be conducted in the Summer of 2025 and will cover the
following general areas:
• Accountability for public resources for fiscal years 2023 and 2024
• Financial statement for fiscal year 2024
• Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Compliance Examination
Attestation
Ms. Davies stated that a citizen submitted a concern through the Citizen Hotline Referral
regarding overnight travel at the City Council Spring Retreat in March 2024. The City
provided overnight lodging for those who stayed onsite, with the distance 19 miles away.
The City was compliant in the auditor's findings and everything for expenses was well
documented. It was stated that although the City's travel training policy does not restrict
overnight travel, consideration should be given to holding retreats at destinations within a
reasonable distance.
Ms. Davies provided closing remarks and thanked Finance Director Kristin Garcia, Assistant
Finance Director Sheri Amundson, and Fiscal Analyst Suzanne Soule for timely responses to
the audit requests and the excellent documentation they provided. She stated they have
been a pleasure to work with.
ADJOURNMENT
With no further business to be conducted, the special meeting ended at 3:19 p.m.
Don . anney, Mayor
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