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HomeMy WebLinkAboutSigned Minutes 09-09-24Minutes of the Arlington City Council Workshop Council Chambers 110 East 3rd Street Monday, September 9, 2024 Councilmembers Present: Rob Toyer, Debora Nelson, Michele Blythe, Leisha Nobach, Yvonne Gallardo-Van Ornam, and Jan Schuette. Council Members Absent: Heather Logan, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Monroe Whitman, Jim Kelly, Sheri Amundson, Mike Gilbert, Monty Wallace, Mike Adrian, Mark Pennington, Abigail Black, Mark Wilde, Dustin Bartlett, Luke Adkins, Mike McQuoid, Chandler Dean, Chelsea Brewer, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Kathy Vanney, Randy Nobach, Nathan Senff, Drew Bono, Dave Kraski, John Cermak, Jay Lindberg, Tim Abrahamson, Monte Wallace's family, John Knisley and his girlfriend. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. OATHS OF OFFICE Commander Mike Gilbert and City Attorney Steve Peiffle administered the oaths of office to Officers Mike Adrian and Monte Wallace. WORKSHOP ITEMS - NO ACTION_ WAS TAKEN Airport Property Appraisal Airport Operations Manager Monroe Whitman reported that this item details the appraisal process required by the FAA for federally obligated airports. Staff is requesting City Council approve the new lease rates for the next five-year period. The appraisal was completed in April by Fred C. Strickland and Associates, LLC. Mr. Whitman explained that Airports who receive Airport Improvement Program grant monies are required to charge Fair Market Value for the properties they control. The FAA requires these property appraisals to be conducted at a minimum of every five years. Discussion followed with Mr. Whitman answering Council questions. Page 1 of 3 Minutes of the City of Arlington City Council Workshop Monday, September 9 2024 Perimeter Fencing Improvement Project Change Order and Amendment Airport Operations Manager Monroe Whitman reviewed the details of the existing three - wire perimeter fence and explained it does not provide a secure airport perimeter and will be replaced with standard 8-foot chain -link fence with 3-strand barbed wire. The proposed fencing improvements will also reduce potential wildlife hazards on airport property per FAA -approved Wildlife Hazard Management Plan. The perimeter fence is critical for compliance with 14 CFR 139.335 Public Protection and 139.337 Wildlife Hazard Management. The City Council authorized the Mayor to sign a professional services agreement with DOWL in the amount of $62,634.00 for design services at their April 1, 2024 meeting. The City Council authorized the Mayor to sign a contract with Dallum Build Company in the amount of $345,803.34 at their July 1, 2024 meeting. The City Council authorized the Mayor to sign a professional services agreement with DOWL in the amount of $99,560.00 for construction administration services at their July 1, 2024 meeting. Discussion followed with Mr. Whitman answering Council questions. Sole Source Resolution for Rotork Blowers Public Works Director Jim Kelly reviewed the City of Arlington's Wastewater system and Potable Water system which was designed and constructed with many Rotork Controls products. Rotork Controls products can only be purchased from an authorized Rotork representative. Beaver Equipment is the only vendor in the Pacific Northwest and Washington state; as such, staff is requesting a three-year sole source resolution allowing the City to contract with Beaver Equipment LLC for purchase of Rotork Controls equipment, products, system startup services, commissioning services, and training services that may be required. Snohomish County Utility Franchise Agreement Public Works Director Jim Kelly reviewed staff that Council approve ordinance #24-046 passed by Snohomish County granting a nonexclusive franchise authorizing limited use of the public road rights -of -way in portions of Snohomish County, to the City of Arlington. SCJ Contract Amendment #3 for the 211th Place Project Public Works Director Jim Kelly reviewed the grant from the Transportation Improvement Board for the design and construction improvements to 211th Place from SR530 to 67th Ave to Arlington's current "Complete Streets" standards. The City contracted with SCJ Alliance for the project design work. Amendment #3 amends the scope of work for additional final design changes that include utility adjustments, retaining wall changes, ROW issues, additional design and geotechnical coordination for a stormwater pond, and establishment of reserve funds to address questions during construction. Discussion followed with Mr. Kelly answering Council questions. Condemnation Proceedings for the 211th Place Improvement Project Public Works Director Jim Kelly requested that this item be postponed because there are conversations with a possible resolution. Page 2 of 3 Minutes of the City of Arlinglon City Council Workshop Monday, September 9. 2Q24 Police Quarterly Report Commander Mike Gilbert provided the Quarterly 2024 Police Report. Discussion followed with Commander Gilbert answering Council questions. North County Regional Fire Authority (NCRFA)Quarterly Report NCRFA Deputy Chief of Operations Dave Kraski provided the Quarterly 2023 fire report. Discussion followed with Deputy Chief Kraski answering Council questions. ADMINISTRATOR AND STAFF REPORTS None. MAYOR'S REPORT Mayor Don Vanney thanked those who helped with the graffiti cleanup. COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson asked to add the Stilly Valley Genealogy Society facility costs as an item for the fall council retreat. Paul said he would create a memo with some historical details of the Stilly Valley Genealogy Society for the councilmembers. Councilmember Jan Schutte thanked Mayor Don Vanney for attending the Transportation meeting in Lynnwood. Councilmember Yvonne Gallardo-Van Ornam announced that the Hispanic Heritage Month celebration will be on September 28 at 10 a.m. at Legion Park. COUNCILMEMBER REPORTS None. PUBLIC COMMENT Jay Lindberg, Arlington, provided comments. John Kinsley, Arlington, provided comments. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to place the following agenda items on the consent agenda for the September 16, 2024 Council meeting: 3. Sole Source Resolution for Rotork Blowers 4. Snohomish County Utility Franchise Agreement EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:51 p.m. DQ Vanney, Page 3 of 3