HomeMy WebLinkAboutSigned Minutes 07-29-24r
Minutes of the Arlington
City Council Special Meeting
Council Chambers
110 East 3rd Street
Monday, July 29, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Jan
Schuette, and Leisha Nobach.
Council Members Absent: Yvonne Gallardo-Van Ornam, excused.
Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Amy Rusko, City Attorney Steve
Peiffle, Chelsea Brewer, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Sid Logan, Randy Nobach, Nathan Senff, Tim
Abrahamson, Ellis Nobach, and others.
Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember
Rob Toyer seconded the motion, which passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
PROCLAMATIONS
None.
PUBLIC COMMENT
None.
CONSENT AGENDA
Mayor Pro Tem Michele Blythe moved, and Councilmember Debora Nelson seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of the July 15 and July 22, 2024 Council meetings and July 16, 2024
Special Meeting
2. Construction Agreement with BNSF for Prairie Creek Bridge Project
3. Proposal from Rock Project Management for Construction Management Services
4. Ordinance Amending Arlington Municipal Code Chapter 20.16
5. Ordinance Amending Arlington Municipal Code Chapter 20.40
6. Ordinance Amending Arlington Municipal Code Chapter 20.44
7. Ordinance Adding Chapter 20.114 to the Arlington Municipal Code
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Minutes of the City of Arlington City Council Special Meeting July 29 2024
PUBLIC HEARING
None.
NEW BUSINESS
Interlocal Agreement with Department of Emergency Management
City Administrator Paul Ellis requested Council approve the Interlocal Agreement for
Emergency Management Services.
The City currently has an interlocal agreement with Snohomish County Department of
Emergency Management that expires on December 31, 2024. The proposed agreement for
council consideration takes effect on January 1, 2025, and is in effect for two years with the
option of extending the agreement for an additional two terms of two years each. The
Department of Emergency Management provides emergency management coordination on
large scale events in addition to training for city staff. Discussion followed with Mr. Ellis
answering Council questions.
Mayor Pro Tem Michele Blythe moved, and Councilmember Heather Logan seconded the
motion to approve the interlocal agreement with Snohomish County Department of
Emergency Management and authorizes the Mayor to sign the agreement. The motion
passed unanimously.
2025 Lodging Tax Grant Awards
Finance Director Kristin Garcia requested Council approve the 2025 Lodging Tax
distribution. 18 grant applications were received totaling $266,070. The total amount that
could be awarded was $175,000. The committee focused on the following priorities in
addition to using the scoring matrix; new projects, off season events and events that had
other sources of funding (like admission fees or sponsorships.) Discussion followed with
Ms. Garcia answering council questions.
Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the
motion to approve the 2025 funding distribution as recommended by the lodging tax
advisory committee. The motion passed unanimously.
Low Bid Award for 211th Place Improvement Project
Public Works Director Jim Kelley requested Council approve the Low Bid Award for the
211th Place Rehabilitation Project.
The 211th Place is a critical link in Arlington's transportation network serving as an urban
minor collector connecting 67th Ave to a newly constructed roundabout at SR-530. 211th
Place is also rated as a T3 freight corridor carrying 300,000 to 4 million tons of freight per
year. This critical roadway is in poor/failing condition and in need of rehabilitation to
continue reliable service. Arlington applied for and received a $2.3 million grant from the
Transportation Improvement Board (TIB) to upgrade this roadway to Arlington's current
"Complete Streets" standards. The project was advertised for bid, with bids due on July 18.
Six (6) bids were received with Reece Construction as the low bid. Discussion followed with
Mr. Kelly answered Council questions.
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Minutes -of the City of Arlin on City Council Special Meeting July 29 2024
Councilmember Jan Schuette moved, and Councilmember Debora Nelson seconded the
motion to award the 211th Place Rehabilitation Project to Reece Construction in the
amount of $3,359,610.00 and authorized the Mayor to sign the Construction Contract,
subject to final review by the City Attorney.
Grant Application to Department of Commerce
Community and Economic Development Planning Manager Amy Rusko requested Council
approve the resolution for the Department of Commerce grant application.
Community and Economic Development currently utilizes iWorQ permitting software.
While this software has been adequate for many years, it does not have the capability to
track the new required Department of Commerce permit timelines. Financial integration
has become more difficult, and the city requirements and expectations are outgrowing the
software. Staff has already met with Civic Plus and was already planning for this conversion
over the next year. Discussion followed with Ms. Rusko answering Council questions.
Councilmember Rob Toyer moved, and Councilmember Heather Logan seconded the
motion to approve the Department of Commerce grant application related to action items
within 2SSB 5290 and authorized the Mayor to sign. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
None.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis presented drone pictures of Reece Constructions efforts to
mitigate the complaints from neighbors regarding the dust and hog fuel piles on 204th
Street/Cemetery Road where they are 2/3 complete to final grade of elevating the airport
property with land fill and seeding. Reece Construction has purchased a second watering
truck and has provided a watering schedule. Mr. Ellis will provide Council with a copy of a
letter that Andy Reece wrote to the City. A copy of the watering schedule and the pictures
from Reece Construction will be mailed to Arlington citizen Mr. John Knisley.
MAYOR'S REPORT
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 6:29 p.m.
Do anney, Mayor
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