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Home My WebLink AboutSigned Minutes 07-22-24Minutes of the Arlington City Council Workshop Council Chambers 110 East 3rd Street Monday, July 22, 2024 Councilmembers Present: Rob Toyer, Debora Nelson, Michele Blythe, Leisha Nobach, Yvonne Gallardo-Van Ornam, and Jan Schuette. Council Members Absent: Heather Logan is excused. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Amy Rusko, Jonathan Ventura, Rory Bolter, Kris Wallace, Marc Hayes, Chelsea Brewer, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Holly Sloan -Buchanan, Steve Maisch, Kathy Vanney, Randy Nobach, Tim Abrahamson, and Deb Larsen. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL Off` TIDE AGENDA Mayor Pro Tern Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Low Bid Award for the 211th Place Rehabilitation Project Public Works Director Jim Kelly reviewed the 211th Rehabilitation Project. The 211th Place is a critical link in Arlington's transportation network serving as an urban minor collector connecting 67th Ave to a newly constructed roundabout at SR-530. The 211th Place is also rated as a T3 freight corridor carrying 300,000 to 4 million tons of freight per year. This critical roadway is in poor/failing condition and in need of rehabilitation to continue reliable service. Arlington applied for and received a $2.3 million grant from the Transportation Improvement Board (TIB) to upgrade this roadway to Arlington's current "Complete Streets" standards. The project was advertised for bid, with bids due on July 18. The number of bids received, and the apparent low bidder will be provided at the workshop. Staff will be working on certifying the bid and will be recommending award of the contract to the certified low bidder, who is Reece Construction, at the August 5 Council meeting. Discussion followed with Mr. Kelly answering Council questions. Page 1 of 4 Minutes of the City of Arlington City Council Special Meeting Monday, ul 22 2024 Construction Agreement with BNSF for Prairie Creek Bridge Project Public Works Director Jim Kelly reviewed the details of the project to mitigate flooding impacts to businesses along 204th St. and in the Jensen Business Park that was caused by a developer's rerouting of a drainage way into Prairie Creek, the culverts at 71st Ave, 74th Ave, 204th Ave, BNSF, and 69th Ave were undersized to pass the increased flow. To view the project storyboard, visit https://arcg.is/C9DDO. All culvert replacement and creek restoration work has been completed except for replacement of the culvert crossing beneath the BNSF railroad tracks and restoration of the creek channel immediately upstream from the culvert. The City applied for and received a grant from FEMA to fund this final flooding and creek restoration work. After consultation with BNSF, the Tribe, and the permitting agencies, it was agreed that a bridge will be an acceptable structure. This Construction Agreement will allow BNSF to complete the construction of the bridge. Discussion followed with Mr. Kelly answering Council questions. Proposal from Rock Project Management for Construction Management Services Public Works Director Jim Kelly reviewed the number of active Public Works capital improvement projects and the need for full time management of these projects (two with Federal funding), staff is contracting with a construction management firm to aid with the management of these projects. There is sufficient funding available within the existing budgets to accommodate contracting the work, construction management was part of the planned project budgets. Staff reviewed construction management qualifications from three firms that submitted proposals (RFPs). Interviews were conducted and staff has selected Rock Project Management as best qualified to provide construction management oversight for these projects. Staff is currently negotiating final scope of services and fee for construction management services. Staff is recommending Council accept the attached Scope of Services and Fee not to exceed $337,344.00 for construction management services for the 2024 capital improvement projects and authorize the mayor to sign the contract. Discussion followed with Mr. Kelly answering Council questions. Ordinance Amending Arlington Municipal Code Chapter 20.16 Community and Economic Development Planning Manager Amy Rusko reviewed the amendments to AMC Chapter 20.16 Zoning Code Amendment include updates to the permits and land division approval chapter of the code. The city updated multiple sections, such as administrative conditional use permits required, consolidated permit process and review procedures, permit exemptions from timelines, submittal requirements, complete applications, time limit for resubmitting additional information, time limits for permit processing, notice of final decisions, expiration of permits, and amendments to and modifications of permits. The proposed amendments are required updates from Second Substitute Senate Bill 5290, Substitute House Bill 1105, WAC 365-196-845, and RCW 36.70B to ensure city compliance with State Regulations and the upcoming Comprehensive Plan update. Discussion followed with Ms. Rusko answering Council questions. Page 2 of 4 Minutes of the City of Arlington City Council Special Meeting Monday, July 22.2024 Ordinance Amending Arlington Municipal Code Chapter 20.40 Community and Economic Development Planning Manager Amy Rusko reviewed the amendments to AMC Chapter 20.40 Zoning Code Amendment include updates to the permissible uses chapter of the code. The city updated multiple sections, such as permanent supportive housing, transitional housing, emergency shelters, emergency housing facilities, accessory uses, change in use, footnotes of the permissible use tables, co - living housing, residential homes emphasizing special services, treatment, or supervision, alternative energy systems, commercial corridor uses, temporary mobile or modular structures used for public services, health care facility, and other minor permit type changes throughout the permissible use tables to better align the permit type to the proposed use. Many of the proposed changes were required updates from Engrossed Substitute House Bill 1998, Engrossed Second Substitute House Bill 1110, and Engrossed Second Substitute House Bill 1220 to ensure city compliance with the upcoming Comprehensive Plan update. Discussion followed with Ms. Rusko answering Council questions. Ordinance Amending Arlington Municipal Code Chapter 20.44 Community and Economic Development Planning Manager Amy Rusko reviewed the amendments to AMC Chapter 20.44 Zoning Code Amendment include updates to the supplemental uses chapter of the code. The city updated the following sections, 20.44.020A Unit Lot Subdivisions (minor updates), 20.44.030 Flexible Development Standards (minor updates), 20.44.032 Subarea Plans (updates to public hearings and final ordinances), 20.44.037 Administrative Conditional Use Permits for Temporary, Seasonal Use or Special Event (removal of special events), 20.44.050 Co -Living Housing (new section), 20.44.070 Homes Emphasizing Special Services, Treatment, or Supervision (updates to entire section), 20.44.080 Administrative Conditional Use Permits for Mobile Sales and Delivery (update to accessory versus primary use), 20.44.098 Electrical Vehicle Infrastructure (update removed from this chapter and added to chapter 20.114 Alternative Energy Systems), and Part II. Land Clearing, Grading, Filling, and Excavation (updates include correct permitting process). Some of the proposed changes were required updates from Engrossed Second Substitute House Bill 1220, Engrossed Substitute House Bill 1998, Engrossed Second Substitute House Bill 1110, and under RCW 36.01.290(6)(c), RCW 84.36.043(3)(c), RCW 35.21.683, RCW 36.70A.070(2)(c), RCW 36.70A.545, and the Fair Housing Act and 1988 Amendment to ensure city compliance with State Regulations and the upcoming Comprehensive Plan update. Discussion followed with Ms. Rusko answering Council questions. Ordinance Amending Arlington Municipal Code Chapter 20.114 Community and Economic Development Planning Manager Amy Rusko reviewed the amendments to AMC Chapter 20.114 Zoning Code Amendment is a new alternative energy systems and technology chapter of the code. The new chapter includes general regulations for all types of energy storage systems, and specific requirements for battery energy storage systems and electric vehicle infrastructure (updated and moved from previous section of 20.44.098). Although the chapter addresses numerous types of energy storage systems, the City of Arlington is currently only permitting battery energy storage systems. The purpose and intent of this chapter is to ensure energy storage systems are installed and maintained to the most current National Fire Protection Association (NFPA), International Fire Codes (IFC), International Building Codes (IBC), International Residential Page 3 of 4 Minutes of the City of Arlington City Council Special Meeting Monday, July 22 2024 Codes (IRC), International Electrical Codes (IEC), National Electric Code (NEC), Underwriters Laboratories (UL), and American National Standards Institute (ANSI) Standards that are available. The new code chapter provides a regulatory framework for the safe installation and use of energy storage systems. The battery energy storage systems are divided into three tiers of permitting for Residential -Scale (Tier 1), Medium Scale/Commercial (Tier 2), and Industrial-Scale/Public Utility (Tier 3) Discussion followed with Ms. Rusko answering Council questions. June 2024 Financial Report Finance Director Kristin Garcia reviewed the City's June financial report. Discussion followed with Ms. Garcia answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis had nothing to report. MAYOR'S REPORT Mayor Vanney had nothing to report. COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette shared that committee members of Snohomish County Cities (SCC) will be asked to report out for the committees they represent at the SCC meetings. COUNCILMEMBER REPORTS Councilmembers had nothing to report. PUBLIC COMMENT Deb Larsen provided public comment. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to place the following agenda items on the consent agenda for the July 29, 2024 Council meeting: 2. Construction Agreement with BNSF for Prairie Creek Bridge Project 3. Proposal from Rock Project Management for Construction Management Services 4. Ordinance Amending Arlington Municipal Code Chapter 20.16 5.Ordinance Amending Arlington Municipal Code Chapter 20.40 6.Ordinance Amending Arlington Municipal Code Chapter 20.44 7. Ordinance Amending Arlington Municipal Code Chapter 20.114 EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meting was adjourned at 6:52 p.m. 7 Don E. Vanney, M Page 4 of 4