HomeMy WebLinkAboutSigned Minutes 07-08-24Minutes of the Arlington
City Council Workshop
Council Chambers
110 East 3rd Street
Monday, July 8, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe,
Leisha Nobach, Yvonne Gallardo-Van Ornam, and Jan Schuette.
Council Members Absent: None.
Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Amy Rusko, Jonathan
Ventura, Chelsea Brewer, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Randy Nobach, Nathan Senff, Bob Nelson, Tim
Abrahamson, Melissa Cauley, Jamyang Dorjee, Morgan McGrath, Ric Ilgenfritz, Lauren
Hunter, David Toyer, Justin Mon Wai, Stacie Amasaki, Christopher Silveira, and John
Cermak.
Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Michele Blythe moved to approve the agenda as presented.
Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor Don Vanney introduced CEO Ric Ilgenfritz and BRT Manager Christopher Silveira
who presented information about the Community Transit Swift Gold Line program.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Low Income Housing Agreement for Stillaguamish-2 Apartments
City Administrator Paul Ellis reviewed the agreement between the City of Arlington and the
Stillaguamish Center. Both parties desire to maintain the project as low-income housing
and provide for low-income use restrictions for twenty years that ensure that the tenants
currently residing in the development are not involuntarily displaced except for good
cause, and that the housing will continue to serve very low and low-income families and
persons in need of affordable housing. Discussion followed with Mr. Ellis answering Council
questions.
Ordinance to Refund Bonds
Finance Director Kristin Garcia reviewed the refund of the City's 2014 general obligation
bonds. The purpose of the refunding is to save interest costs over the remaining life of the
bonds. Justin Mon Wai from Piper Sandler, representing the City's bond underwriter and
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Minutes of the City of Arlington City Council Workshop Tuesday, lulu 8. 2024
Stacie Amasaki from Foster Garvey, the City's bond counsel, were present to review the
refunding process, explain the parameters of the bond ordinance and answer any
questions. Discussion followed with Mr. Mon Wai and Ms. Amasaki answering Council
questions.
Sole Source Resolution for the Procurement of Sewage Treatment/Transfer
Equipment for Lift Stations
Public Works Director Jim Kelly reviewed the City of Arlington's Water Reclamation
Facility's (WRF) seven Smith & Loveless sanitary sewer lift stations. The Smith & Loveless
lift stations are unique with proprietary designs and equipment that can only be serviced
by an authorized Smith and Loveless representatives using Smith & Loveless approved
parts. APSCO, LLC is the Smith and Loveless authorized representative serving the
Arlington area; as such, staff is requesting a three-year sole source resolution allowing the
City to contract with APSCO, LLC for servicing and equipment for the City's Smith &
Loveless lift stations. Discussion followed with Mr. Kelly answering Council questions.
Award of Utility Iron Adjustment Public Works Unit Priced Contract
Public Works Director Jim Kelly reviewed the City of Arlington's ownership and operation
of a water distribution system, a sanitary sewer collection system, and a stormwater sewer
system. Over the years, infrastructure components that are in road surfaces, such as inlet
grates, manhole ring and covers and valve boxes, suffer damage from breakage, wear and
road settlement. The infrastructure components in the road surface are collectively
referred to as utility iron; repairing and adjusting this utility iron is an annual maintenance
project. Due to staffing and workload, this project was not completed in 2023.
The 2024-2026 Utility Iron Adjustment Project was publicly advertised for bid using the
MRSC Small Works Roster as a unit priced public works contract for repair and
rehabilitation of settling manholes, inlets, and valve cover boxes. Three bids were received,
Reece Construction is the low bidder and has been qualified.
The proposed contract with Reece Construction is a three-year unit -priced agreement that
includes an optional one-year extension. Public Works staff will plan utility iron raising
work accordingly to stay within the annual budgeted amount. Discussion followed with Mr.
Kelly answering Council questions.
Ordinance Amending Arlington Municipal Code Chapter 20.46
Community and Economic Development Planning Manager Amy Rusko reviewed the
changes to the Arlington Municipal code chapter 20.46 Zoning Code Amendments, which
includes updates to the design chapter of the code. The City updated this chapter to
streamline the design review process by abiding by RCW 36.70A.630 and WAC 365-196-
845 through Engrossed Substitute House Bill 1293, Engrossed Substitute House Bi111042,
and Engrossed Second Substitute House Bill 1110. The updated sections are revised to
meet these regulations. Discussion followed with Ms. Rusko answering Council questions.
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Minutes of the City of Arlington City Council Workshop Tuesday, July B. 2024
Ordinance Amending Arlington Municipal Code Chapter 20.52
Community and Economic Development Planning Manager Amy Rusko reviewed the
changes to the AMC Chapter 20.52 Zoning Code Amendments, which includes updates to
the recreational facilities and open space chapter of the code. The City updated the
residential mini -park requirements, purpose, and standards for both outdoor and indoor
recreational facilities, residential community park impact fees, and residential usable open
space. The amendment includes the addition of industrial recreational facility
requirements, purpose, and standards for outdoor facilities and the addition of a future
open space in -lieu mitigation fee. Discussion followed with Ms. Rusko answering Council
questions.
Ordinance Amending Arlington Municipal Code Chapter 20.90
Community and Economic Development Planning Manager Amy Rusko reviewed the
changes to the AMC Chapter 20.90 Zoning Code Amendments, which include updates to
Part III of the concurrency and impact fees chapter of the code. The City updated the
concurrency and impact fees for community parks to ensure compliance with the new
Parks and Recreation Master Plan. The community park impact fees are split into two
scenarios. Scenario 1 shows the Residential Community Impact Fee at a 50% rate when a
development is not required to provide, chooses not to provide, or cannot provide the
outdoor recreation facilities according to Chapter 20.52. Scenario 2 shows the Residential
Community Impact Fee at a 25% rate when a development provides the outdoor recreation
facilities according to Chapter 20.52. The ordinance calls out that the Community Park
Impact Fees go into effect on January 1, 2025. Discussion followed with Ms. Rusko
answering Council questions.
Ordinance Approving the Parks and Recreation Master Plan Update
Community and Economic Development Planning Manager Amy Rusko reviewed the
changes to the update to the Parks and Recreation Master Plan, which gives an overview of
parks and recreation planning in the Arlington urban growth area - identifying a system of
parks, open spaces, trails, and special facilities. The plan identifies benefits of the parks
systems, lists park goals, objectives, and policies, and proposes a 6 to 20-year schedule of
park projects. The purpose of the plan is to identify a parks system throughout the
Arlington area that addresses citizens' needs and interests and environmental concerns.
The plan focuses on providing urban parks and facilities within walkable distances of
residential areas. This master plan will replace the currently adopted plan and will remain
as a supplemental document to the Comprehensive Plan. The information in the document
was utilized for the 2024 Comprehensive Plan Update. Discussion followed with Ms. Rusko
answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
City Administrator Paul Ellis called upon Jonathan Ventura to report on the police activities
during the July 4 holiday.
MAYOR'S REPORT
Mayor Don Vanney thanked those who helped make the July 4 holiday a success including
the police officers, Diane Krieg, Whitney Warner, Lauren Hunter and all the volunteers.
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Minutes of the City of Arlin on City Council Workshop —Tuesday
ul 8 2024
COMMENTS FROM COUNCILMEMBERS
Councilmember Jan Schuette announced that on Thursday the PSRC Transportation Policy
Board will approve funding for the City of Arlington to receive 5M for180th street
connector and 2.9M for the 174th roundabout.
OUNCILMEMBER REPORTS
Councilmembers had nothing to report this evening.
PUBLIC COMMENT
David Toyer provided public comment.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Councilmembers discussed and agreed to place the following agenda items on the consent
agenda for the July 15, 2024 Council meeting:
1. Low Income Housing Agreement for Stillagumaish-2 Apartments
3. Sole Source Resolution for the Procurement of Sewage Treatment/Transfer Equipment
for Lift Stations
4. Award of Utility Iron Adjustment Public Works Unit Priced Contract
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 8:08
p.m.
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