HomeMy WebLinkAboutSigned Minutes 06-24-24Minutes of the Arlington
City Council Workshop
Council Chambers
110 East 3rd Street
Monday, June 24, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Michele Blythe, Yvonne Gallardo-Van
Ornam, Leisha Nobach, Jan Schuette, and Debora Nelson who joined with Zoom.
Council Members Absent: none.
Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Marty Wray, Marc
Hayes, Chelsea Brewer, Rob Soule, Jonathan Ventura, City Attorney Steve Peiffle, and Wendy
Van Der Meersche.
Also Known to be Present: Kathy Vanney, Steve Maisch, Holly Sloan -Buchanan, John
Branthoover, Scott Tomkins, John Cermak, Randy Nobach, Meg Tally, and Jennifer Hass.
Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Michele Blythe moved to approve the agenda as presented. Councilmember
Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Meg Tally from Community Transit provided a PowerPoint presentation about the
Microtransit Pilot program.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Low Bid Award for 3rd and 5th Street Parking Lot
Public Works Director Jim Kelly reviewed a low bid award for the 3rd and 5th Street Parking
Lot Project.
The project involves the rehabilitation and creation of new parking spots at the City's 3rd St
parking lot and construction of a new parking lot within the 5th St Right of Way. Jointly,
approximately 50 parking spots will be upgraded or created by these two parking lot
projects. Work includes site grading, removal of existing asphalt, construction of onsite
stormwater infiltration systems, installing conduit for future E-vehicle charging, paving,
striping, sidewalk construction and ADA ramp improvements.
The project was advertised for bid to contractors on the MRSC Small Works Roster. Three
(3) bids were received, the certified low bidder is Diverse Earthworks. Staff is
recommending award of the contract to the certified low bidder. Budget will need to be
Page 1 of 4
Minutes of the City of Arlington City Council Workshop June 24 2024
amended and will be paid from the fund balance. Discussion followed with Mr. Kelly
answering Council questions.
Acceptance of Auto Theft Prevention Grant
Police Chief Jonathan Ventura reviewed an Auto Theft Prevention Grant from the
Washington Auto Theft Prevention Authority (WATPA) in the amount of $66,071.02 for the
purchase of two (2) in -car camera systems. This purchase will be added to the current
contract/subscription with AXON. Acceptance of this grant triggers the necessity for an end
of year budget amendment.
The City applied for an Auto Theft Prevention Grant from the Washington Auto Theft
Prevention Authority for the purchase of two (2) AXON Brand 'Fleet 3' in -car camera systems
which incorporates FLOCK Ai Automated License Plate Reader (ALPR) technology to
enhance the police department's deterrence and recovery of stolen vehicles. Discussion
followed with Chief Ventura answering Council questions.
Funding for Phase II of the Smokey Point Community Park
Community and Economic Development Director Marc Hayes reviewed project cost
estimates, available funding sources, requested authorization to commit available funds and
requested authorization to begin bid processes for the construction of Phase II of the park.
Phase I of the Smokey Point Community Park is well underway and with the available funds
staff would like to begin the bid process now to ensure a seamless transition for Phase II of
the park and complete the park this year, instead of opening the western portion this year
and then coming back in 2025 to complete the eastern portion. Discussion followed with Mr.
Hayes answering Council questions.
Resolution to Waive Fly -In (SkyFest) Land Use Fees
Airport Director Marty Wray reviewed a proposed resolution to waive Fly -In (SkyFest) land
use fees.
Each year, the airport is required to bring to the City Council a resolution to waive land use
fees for the annual Fly -In (SkyFest).
In 2016, the City Council voted to approve waiving fees for the Arlington Fly -In with FAA
approval. The FAA did agree that this use was consistent with the grant assurances for the
airport. Discussion followed with Mr. Wray answering Council questions.
Perimeter Fencing Improvements Project
Airport Director Marty Wray reviewed the Perimeter Fencing Improvements Project with
Bid Award (Construction Contract), Construction Administration Professional Services
Agreement, and Grant Acceptance. The Perimeter Fencing Improvements Project was
approved as part of the airport's biennial budget, and involves design (previously approved),
construction, and construction administration services.
Dallum Build Company came in as the lowest bidder for construction at $345,803.34. Staff is
requesting that City Council authorize the Mayor to sign the contract with Dallum Build
Company in the amount of $345,803.34. Discussion followed with Mr. Wray answering
Council questions.
Page 2 of 4
Minutes of the Citv of Arlington Citv Council Workshop_ tune 24. 2024
Staff is requesting that City Council authorize the Mayor to sign the Professional Services
Agreement with DOWL in the amount not to exceed $99,560.00 (current contracted on -call
engineer for the City of Arlington Airport) for project construction administration services.
Staff is requesting the City Council authorize the Mayor and City Attorney to sign the WSDOT
Airport Aid Grant offer and FAA Grant offer subject to grant award for the Perimeter Fencing
Improvements Project.
The existing three -wire perimeter fence does not provide a secure airport perimeter and will
be replaced with standard 8-foot chain -link fence with 3-strand barbed wire. The proposed
fencing improvements will also reduce potential wildlife hazards on airport property per
FAA -approved Wildlife Hazard Management Plan.
The perimeter fence is critical for compliance with 14 CFR 139.335 Public Protection and
139.337 Wildlife Hazard Management.
City Council approved the design of this project at their April 1, 2024 meeting in the amount
not to exceed $62,634.00. Discussion followed with Mr. Wray answering Council questions.
Taxiway Alpha Improvements Project
Airport Director Marty Wray reviewed the Taxiway Alpha Improvements Project with Bid
Award (Construction Contract), Construction Administration Professional Services
Agreement, and Grant Acceptance.
The Taxiway Alpha Improvements Project was approved as part of the airport's bi-annual
budget, and involves design (previously approved), construction, and construction
administration services.
SRV Construction came in as the lowest bidder for construction at $5,876,497.01. Staff is
requesting that City Council authorize the Mayor to sign the contract with SRV Construction
in the amount of $5,876,497.01.
Staff is requesting that City Council authorize the Mayor to sign the Professional Services
Agreement with DOWL in the amount not to exceed $430,000.00 (current contracted on -call
engineer for the City of Arlington Airport) for project construction administration services.
Airport staff is required by the FAA to complete an Independent Fee Estimate (IFE) for
DOWL's construction administration scope and fee, which is currently being completed.
Therefore, staff is requesting that the City Council approve an amount higher than DOWL's
estimate of $388,514.00.
Staff is requesting that the City Council authorize the Mayor and City Attorney to sign the
WSDOT Airport Aid Grant offer and FAA Grant offer subject to grant award for the Taxiway
Alpha Improvements Project.
The total project cost was higher than what was budgeted and will be amended in the fall.
The original estimate did not include the aircraft holding bay that was added late in design
based on airport user feedback. DOWL was able to incorporate into their existing design
budget, but there were additional costs for construction and construction administration
above original estimates.
Page 3 of 4
Minutes of the City of Arlington City Council Workshop June 24 2024
Per the WSDOT IDEA 2018 Pavement Management Program update, Taxiway Alpha has a
projected PCI of 77 in 2024. A mill and overlay of Taxiway Alpha is necessary to extend the
pavement life and to improve safety by bringing connector taxiway configurations into
compliance with FAA design standards.
City Council approved the design of this project at their April 1, 2024 meeting in the amount
not to exceed $290,788.00. Discussion followed with Mr. Wray answering Council questions.
May 2024 Financial Report
Finance Director Kristin Garcia reviewed the May 2024 financial report. Discussion followed
with Ms. Garcia answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
None.
MAYOR'S REPORT
Mayor Vanney provided a recap of the AWC Annual Conference in Vancouver, Washington,/;
that he attended last week.
COMMENTS FROM COUNCILMEMBERS
None.
COUNCILMEMBER REPORTS
Councilmembers had nothing to report this evening.
PUBLIC COMMENT
Steve Maisch, Arlington, provided comments.
John Branthoover, Arlington, provided comments.
Scott Tomkins, Arlington, provided comments.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Councilmembers discussed and agreed to put the following items on the consent agenda for
the July 1, 2024 Council meeting.
1. Low Bid Award for 3rd and Sth Street Parking Lot
2. Acceptance of Auto Theft Prevention Grant
EXECUTIVE SESSION
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:27 p.m.
Don E. Vanney, Mayor
Page 4 of 4