HomeMy WebLinkAboutSigned Minutes 01-09-23Minutes of the Arlington
City Council Workshop and
Special Meeting
Council Chambers
110 East 3rd Street
Monday, January 9, 2023
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle,
Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Dave Ryan, Tony Orr, City Attorney
Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Kathy Vanney, Sid Logan, and John Knisley.
Mayor Barb Tolbert called the special meeting to order at 6:00 pm, and the Pledge of
Allegiance and roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Jan Schuette moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
SPECIAL MEETING - ACTION WILL BE TAKEN
Ordinance Amending Ordinance No. 2022-040
Public Works Director Jim Kelly requested Council approve new corrective Ordinance No.
2023-001 to replace Ordinance No. 2022-040. This ordinance corrects Ordinance No. 2022-
040, which amended Arlington Municipal Code (AMC) 13.12 to reduce implementation of the
2023 mandatory water, sewer, and stormwater utility rate increases.
Council adopted Ordinance No. 2022-040 on December 5, 2022, which reduced the CPI
increase to 3% for utility rates. Unfortunately, the rate figures used were inaccurate and
need to be lowered. Because the rates need to go into effect prior to January 15, Council is
being asked to adopt the corrective ordinance as an emergency ordinance (requiring a
majority plus one of the Council).
Councilmember Debora Nelson moved and Councilmember Marilyn Oertle seconded the
motion to approve Ordinance 2023-001 correcting the scheduled 2023 CPI increase to the
water, sewer, and stormwater utility rates. The motion passed unanimously.
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Minutes of the City of Arlington City Council Workshop January 9. 2023
Mayor Tolbert called for a motion to close the special meeting and begin the workshop.
At 6:02 p.m., Mayor Pro Tern Jan Schuette moved and Councilmember Marilyn Oertle
seconded the motion to close the special meeting and begin the workshop. The motion
passed unanimously.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Ordinance to Amend Arlington Municipal Code Regarding Airport Commission
Meeting Start Time
Airport Director Dave Ryan reviewed Ordinance No. 2023-002 to amend the Airport
Commission meeting's start time from 7:00 p.m. the second Tuesday of every month to 6:00
pm the second Tuesday of every month. Discussion followed with Mr. Ryan answering
Council questions.
Washington State Transportation Improvement Board Grant Agreement for 211th
Place
Public Works Director Jim Kelly reviewed the Transportation Improvement Board (TIB)
Grant agreement for improvements to 211th Place from 67th Avenue to SR-530.
211th Place is a designated Arlington freight/truck route that serves as a connector roadway
joining SR-530 to 67th Ave. This is a heavily traveled corridor that has failing pavement,
incomplete pedestrian walkways, and geotechnical issues with the embankment on the
north side of the road. The connection of 211th Place at SR-530 has been a dangerous
intersection and the site of many collisions. WSDOT will be constructing a roundabout at the
SR-530/211th Place intersection in 2023. This will improve 211th Place and SR-530
intersection movements, and will likely increase traffic on 211th Place.
City staff developed the 211th Place Improvement Project to addresses embankment and
roadway prism improvements, utility and drainage improvements, pedestrian pathway
improvements, and street lighting improvements. Staff applied for and was awarded a TIB
grant to fund the 211th Place Improvement Project (TIB project number 8-1-817(009)-1).
Discussion followed with Mr. Kelly answering Council questions.
Award of Division/Broadway Restoration Project Design to LDC, Inc.
Public Works Director Jim Kelly reviewed the contract with LDC, Inc. for Division/Broadway
Restoration Project design services.
The Division/Broadway corridor is a vital link through downtown Arlington connecting two
state routes (SR-9 and SR-530) and is also part of the National Highway System (NHS). As
part of the NHS, this corridor is eligible to receive, and has been awarded, a NHS Asset
Management Grant to fund NHS corridor preservation activities.
The City has developed the Division/Broadway Restoration Project that includes grant
funded preservation activities and other improvements including, traffic circle
improvements, curb ramp improvements, enhanced cross walks, and improved street
lighting. Since this project is partially funded by a federal grant, it must follow federal
policies for design and construction; WSDOT will be the City's certifying agency to monitor
federal policy compliance.
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Minutes of the City of Arlington City Council Workshop January 9. 2023
Staff issued a Request for Proposals in November 2022 for project design services. Three
proposals were received and interviews were conducted by a panel of three city staff and
one WSDOT representative. LDC, Inc received the highest score and is the selected design
consultant. Staff is recommending awarding design contract to LDC.
Amendment #1 to the Brown & Caldwell Contract for the Haller Wellfield
Improvement Project
Public Works Director Jim Kelly reviewed Amendment #1 to the Brown & Caldwell contract
for design of the Haller South Wellfield Improvement Project.
In 2021, the City entered into contract with Brown & Caldwell for the design of the Haller
South Wellfield Improvements. This project consists of installing two new production wells
at the existing Haller Wellfield, installation of associated infrastructure to bring new wells
online, abandoning an existing well, and demolition of an existing well house. The project
has become more extensive following hydrogeological study, as well as changes to the well
house design. Discussion followed with Mr. Kelly answering Council questions.
Supplement #2 to Contract with Toole Design Group, LLC
Public Works Director Jim Kelly reviewed Supplement #2 Toole Design Group, LLC contract
for the 74th Avenue Trail Project design.
In 2021, the City contracted with Toole Design Group, LLC for the design of the 74th Avenue
Trail Project. This is a federal grant funded project scheduled for construction in 2024. As
the final design has progressed, additional work/updates to the base map and design were
needed due to changes made by Gayteway in their frontage improvement plans. Additional
work is also needed in order to have final design updates incorporated into ready to bid
documents for advertisement in 2024 (LAG updates, design standards, etc.). This work is
being deferred to closer to advertising the project in order to capture all current WSDOT
requirements. Discussion followed with Mr. Kelly answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
None.
MAYOR'S REPORT
Mayor Tolbert stated that the legislative session began today.
COMMENTS FROM COUNCILMEMBERS
Councilmember Jan Schuette stated additional details about the legislative session.
COUNCILMEMBER REPORTS
Councilmembers had nothing to report this evening.
PUBLIC COMMENT
John Knisley, 19908 54th Drive NE, provided comment regarding Reece Construction on
airport property affecting his neighborhood.
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Miuutes of Lhe CiLy of Arlington City Council Workshop January 9Y 2023
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Councilmembers discussed and agreed to put Item #1 on Consent Agenda for the January
17, 2023 Council meeting.
EXECUTIVE SESSION
City Attorney Steve Peiffle announced the need for an Executive Session to last 10 minutes
to discuss consideration of real estate sales price [RCW 42.30.110(1)(c)].
Mayor Tolbert recessed the meeting at 6:23 p.m. The meeting reconvened at 6:36 p.m.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 6:38 p.m.
Barbara Tolbert, Mayor
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