HomeMy WebLinkAboutSigned Minutes 12-18-23Minutes of the Arlington
City Council Meeting
Council Chambers
110 East 3rd Street
Monday, December 18, 2023
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan
Schuette, Yvonne Gallardo-Van Ornam and Michele Blythe, who joined with Zoom.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Shawn Friang, Kristin Garcia, Jim Kelly, Kris
Wallace, Jonathan Ventura, City Attorney Steve Peiffle, Tony Orr, and Wendy Van Der
Meersche.
Also Known to be Present: Kathy Vanney, Nathan Senff, Julie Good, Kim Casteel, Holly
Sloan -Buchanan, Steve Maisch, Sid Logan, Jay Lindberg.
Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember
Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor Pro Tem Jan Schuette read a statement of thanks to Mayor Tolbert at her last Council
meeting, from Council and Staff for her 12 years of service to the community of Arlington as
Mayor.
PROCLAMATIONS
None.
PUBLIC COMMENT
Jay Lindberg, Arlington, provided public comment.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette moved, and Councilmember Marilyn Oertle seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of the December 4 and December 11, 2023 Council meetings
2. Accounts Payable: Approval of EFT Payments and Claims Checks: #109557 through
#109656 dated November 21, 2023 through December 4, 2023 for a total of
$838,570.22; Approval of Payroll EFT Payments and Checks #30320 through
#30326 dated November 1, 2023 through November 30, 2023 in the amount of
$1,396,970.23.
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Minutes of the City of Arlington City Council Meeting December 18 2023
PUBLIC HEARING
Ordinance Amending the 2023 Budget and Modifying the 2024 Budget
Finance Director Kristin Garcia requested City Council approve the ordinance amending
the 2023 Budget and Modifying the 2024 Budget. With the use of a PowerPoint
presentation, Ms. Garcia provided an overview.
The public hearing was opened at 6:10 p.m.
With no one wishing to provide public comments, the public hearing portion was closed at
6:10 p.m., and Council questions were opened. Councilmembers provided no comments.
The public hearing was closed at 6:10 p.m.
Mayor Pro Tem Jan Schuette moved, and Councilmember Marilyn Oertle seconded the
motion to approve the ordinance amending the budget section of the 2023/2024 biennial
budget for the City of Arlington and authorized the Mayor to sign the ordinance. The
motion passed unanimously.
NEW BUSINESS
Request for Approval of Council Vacancy Timeline
City Administrator Paul Ellis requested City Council approve a timeline outlining the
process for appointing a Councilmember to fill Don Vanney's position on Council.
Mayor Pro Tern Jan Schuette moved, and Councilmember Debora Nelson seconded the
motion to approve the Council vacancy timeline as presented and authorize staff to
proceed. The motion passed unanimously.
Interlocal Agreements with Snohomish County and Arlington School District No.16
for Pickleball Courts
City Administrator Paul Ellis requested City Council approve interlocal agreements with
Snohomish County and Arlington School District No. 16 for Pickleball Courts.
Councilmember Marilyn Oertle moved, and Councilmember Yvonne Gallardo-Van Ornam
seconded the motion to approve the interlocal agreement with Snohomish County and the
interlocal agreement with Arlington Public Schools for future pickleball courts and
authorized the Mayor to sign the agreements, subject to final review by the City Attorney.
The motion passed unanimously.
Interlocal Agreement with Snohomish County for Funding Jensen Park Restroom
Project
City Administrator Paul Ellis requested City Council approve an interlocal agreement with
Snohomish County for Jensen Park Restroom Funding.
Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the
motion to approve the interlocal agreement with Snohomish County for funding for Jensen
Park restrooms and authorize the Mayor to sign the agreement. The motion passed
unanimously.
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Minutes of the City of Arlington City Council Meeting December 18, 2023
Permit Fee Waiver Request for Jensen Park Restroom Project
City Administrator Paul Ellis requested Council approve a permit fee waiver for the Jensen
Park restroom project.
Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the
motion to approve the interlocal agreement with Snohomish County for funding for Jensen
Park restrooms and authorize the Mayor to sign the agreement. The motion passed
unanimously.
Memorandum of Understanding (MOU) with Rotary Club of Arlington for Jensen Park
Bicycle Pump Track
City Administrator Paul Ellis requested City Council approve a Memorandum of
Understanding with Arlington Rotary for Design and Construction of Bike Pump Track at
Jensen Park.
Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the
motion to approve the MOU and a lease agreement with Arlington Rotary for construction
of a bike pump track and authorize the Mayor to sign, subject to final review by the City
Attorney. The motion passed unanimously.
Process Solutions Contract for Engineering Services and SCADA Support
Public Works Director Jim Kelly requested City Council approve the Process Solutions
contract for engineering services and SCADA support.
Councilmember Heather Logan moved, and Councilmember Debora Nelson seconded the
motion to approve the professional services agreement with Process Solutions for the
SCADA System support and authorize the Mayor to sign the agreement, subject to final
review by the City Attorney. The motion passed unanimously.
Parametrix Contract for 2 024-2 02 5 Utility and Pavement Preservation Project
Design
Public Works Director Jim Kelly requested City Council approve a contract with Parametrix
for design services for the 2024 Utility & Pavement Preservation Program.
Mayor Tolbert requested that "not to exceed $198,645" be added to the motion.
Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Don Vanney
seconded the motion to accept the Parametrix proposal for design of the water main
replacement and pavement preservation work planned for 2024 and authorize the Mayor
to sign a professional services agreement, not to exceed $198,645, subject to final review
by the City Attorney. The motion passed unanimously.
Page 3 of 5
Minutes of the City of Arlington City Council Meeting December 18.2023
Stormwater Capacity Grant Agreement for Fiscal Years 2023-2025
Public Works Director Jim Kelly requested City Council approve the Stormwater Capacity
Grant Agreement for Fiscal Years 2023-2025.
Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Debora Nelson
seconded the motion to accept the Municipal Stormwater Capacity Grant in the amount of
$130,000 and authorize the Mayor to sign the. agreement. The motion passed unanimously.
Contract with BHC for Water Treatment Plant Design
Public Works Director Jim Kelly requested City Council approve the Scope of Work (SOW)
and Fee Estimate from BHC for design services for the Water Treatment Plant (WTP)
Expansion Design - Phase 2 (30%-100%).
Councilmember Heather Logan moved, and Councilmember Don Vanney seconded the
motion to approve the BHC scope of work and fee for the Water Treatment Plant Expansion
Design and authorize the Mayor to sign a professional services agreement, subject to final
review by the City Attorney. The motion passed unanimously.
Permit Fee Waiver Request for Installation of Police Cameras
Police Chief Jonathan Ventura requested City Council approve a permit fee waiver request
for the installation of city police cameras.
Councilmember Don Vanney moved, and Councilmember Heather Logan seconded the
motion to approve waiving of permitting fees for the installation of Flock traffic cameras
for the City of Arlington. The motion passed unanimously.
Resolution to Waive Bidding Requirements for Traffic Cameras and Subscriptions
Police Chief Jonathan Ventura requested City Council approve a resolution to waive bidding
requirements for traffic cameras and subscriptions.
Councilmember Don Vanney moved, and Councilmember Debora Nelson seconded the
motion to approve the resolution waiving competitive bidding requirements and authorize
the Mayor to sign a contract with Flock Group Inc., subject to final review by the City
Attorney. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS
Councilmembers Debora Nelson, Yvonne Gallardo-Van Ornam, and Don Vanney thanked
Mayor Tolbert for her service. Councilmember Van Ornam asked for any interest in
supporting Arlington Public Schools. Mayor Tolbert directed her to work with staff.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis stated it was the last Council meeting of the year, and Council
will reconvene January 2, 2024. Mr. Ellis thanked Mayor Tolbert for her service.
Page 4 of 5
Minutes of the City of Arlington CiW "o ncil M,etin,g, December 18, 2023
MAYOR'S REPORT
Mayor Tolbert provided closing comments as outgoing Mayor.
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the me ti was adjourned at 6:38 p.m.
Don E. Vanney, Mayor
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