HomeMy WebLinkAboutSigned Minutes 07-24-23Minutes of the Arlington
City Council Workshop
Council Chambers
110 East 3rd Street
Monday, July 24, 2023
Councilmembers Present: Don Vanney, Debora Nelson, Jan Schuette, Michele Blythe,
Yvonne Gallardo-Van Ornam, and Heather Logan via Zoom.
Council Members Absent: Marilyn Oertle, excused.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Kris Wallace, Kristin Garcia, Mike
Gilbert, Tony Orr, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Steve Maisch, and Holly Sloan -Buchanan.
Mayor Barb Tolbert called the meeting to order at 6:00 pm, and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember
Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
None.
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Amendment #1 to the RH2 Contract for the 520 Booster Pump Station Install Project
Public Works Director Jim Kelly reviewed the Amendment.
In 2021 the city entered into a contract with RH2 for Hydraulic Analysis and preparation of
a DOH. Engineering Report for a proposed booster pump station at the 520 Reservoir site
(520 Booster Pump Station) and a new potable water reservoir serving the 640-pressure
zone. The Engineering Report was approved by DOH and we are ready to begin designing
the 520 Booster Pump Station project. Amendment 1 will include funds to cover the scope
of work for the design phase. Discussion followed with Mr. Kelly answering Council
questions.
Interlocal Agreement with Snohomish County for Solid Waste Services
Public Works Director Jim Kelly reviewed the terms of the Interlocal Agreement for
Snohomish County Solid Waste Services.
RCW 70A.205.010 establishes a comprehensive statewide program for solid waste
handling, recovery, and/or recycling to prevent pollution and conserve the resources of
this state. Local governments are assigned the primary responsibility for implementing this
Page 1 of 3
Minutes of the City of Arlington City Council Workshop July 24. 2023
program, local governments can partner with Counties on the preparation of a Solid Waste
Management Plan and for planned consistent solid waste operations. The City of Arlington
has previously partnered with Snohomish County to meet the state's solid waste
requirement, the previous ILA with Snohomish County for Solid Waste Management was
executed in 2008. The City has a very well -operating solid waste handling process (solid
waste, recycling, and compostables) and it is recommended that we continue to partner
with Snohomish County for Solid Waste Management.
Sole Source Resolution for Wastewater Treatment Plant Pump
Public Works Director Jim Kelly reviewed the Wastewater Treatment Plant Pump Sole
Source Resolution.
Based on engineering analysis and experience, the City of Arlington has elected to use Flygt
Pumps and products in its wastewater system operations. Flygt Pumps and products are
only sold and serviced by an authorized Flygt Products distribution and service facility.
Whitney Equipment Company, Inc. in Woodinville, WA is the sole authorized Flygt Products
distribution and service facility for Washington state. Staff is requesting Council authorize a
sole source resolution for Whitney Equipment Company, Inc for procurement and servicing
of Flygt Pumps and products. Discussion followed with Mr. Kelly answering Council
questions.
Resolution Adopting Revised Financial Policies
Finance Director Kristin Garcia reviewed the changes that staff are proposing to update the
city's financial policies to keep in line with federal and state regulations and industry
standards. Discussion followed with Ms. Garcia answering Council questions.
June 2023 Financial Report
Finance Director Kristin Garcia reviewed the June 2023 Financial Report. Discussion
followed with Ms. Garcia answering Council questions.
ADMINISTRATOR AND STAFF REPORTS
City Administrator Paul Ellis reported that he attended the 211th Roundabout onsite
meeting with the neighborhood and stakeholders that was held by Public Works and the
SCJ consultant.
MAYOR'S REPORT
Mayor Tolbert thanked City Attorney Steve Peiffle, City Administrator Paul Ellis, and
Lieutenant Mike Gilbert for their support over the last few months in preparation for
Saturday's events.
COMMENTS FROM COUNCILMEMBERS
Councilmembers Debora Nelson, Jan Schuette, and Michele Blythe shared their appreciation
for the City staffs leadership and professionalism during Saturday's event.
Councilmember Debora Nelson announced that she met with Finance Director Kristin Garcia
to update the Lodging Tax Grant application. She suggested adding shade sails at the new
Smokey Point Park. City Administrator Paul Ellis commented that the shade sails were
included in the park plan.
Page 2 of 3
Minutes of the City of Arlington City Council Workshop July 24, 2023
Councilmember Michele Blythe shared she went on a ride -along with Police Officer Megan
Kidd and acknowledged her professionalism in working with the community members.
COUNCILMEMBER REPORTS
Councilmembers had nothing to report this evening.
PUBLIC COMMENT
None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Councilmembers discussed and agreed to put the following items on the consent agenda:
1. Interlocal Agreement with Snohomish County for Solid Waste Services
2. Sole Source Resolution for Wastewater Treatment Plant Pump
3. Resolution Adopting Revised Financial Policies
EXECUTIVE SESSION
None.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 6:35 p.m.
---------------
"Z 6
i-W,
Barbara Tolbert, Mayor
Page 3 of 3