HomeMy WebLinkAbout10-23-23 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. 2024 Proposed Tax Levy Scenarios ATTACHMENT A
Staff Presentation: Kristin Garcia
Council Liaison: Mayor Pro Tem Jan Schuette
2. Amendment to Contract with Airside Solutions ATTACHMENT B
Staff Presentation: Marty Wray
Council Liaison: Don Vanney
3. Contract with Process Solutions ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
4. Contract with SCJ for 211th Design ATTACHMENT D
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
5. September Financial Report ATTACHMENT E
Staff Presentation: Kristin Garcia
6. Request to Transfer American Rescue Plan Act (ARPA) Funds ATTACHMENT F
Staff Presentation: Marc Hayes
Council Liaison: Mayor Pro Tem Jan Schuette
Arlington City Council Workshop
Monday, October 23, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
City of Arlington Council Agenda Bill WS #1 Attachment October 23, 2023 2024 Proposed Tax Levy Scenarios
10 Year Financial Plans - Scenarios 1, 2 and 3 Estimated Annual Impact to Taxpayers
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: on October 6. The scenarios were based on the following priorities: hiring additional police and maintenance staff, issuing debt to complete the maintenance & operation facility, taking banked capacity only as needed or over a period of time and maintaining the two-month reserve while minimizing excess fund balance. Four scenarios are presented; status quo – taking the 1% plus new construction, taking 90% of the banked capacity, taking 25% of banked capacity and taking 20% of banked capacity. The potential impact to taxpayers is nearly 0% under the status quo scenario, an estimated 4.5% increase under scenario 1, 1.2% increase under scenario 2 and less than 1% under
A budget retreat was held on October 6, 2023 to discuss the 2024 proposed property tax levy. ALTERNATIVES:
10 YEAR FINANCIAL PLAN – GENERAL FUND
SCENARIO 1
USING 90% BANKED CAPACITY in 2024
Draft 10.13.23
All other assumptions from original scenarios remain the same
Revenue Assumptions:
• Beginning in 2024 use 90% of banked capacity
• Property tax increase 1% plus new construction 2025 - 2034
Expense Assumptions:
• Add 2 patrol positions in 2025, including take home cars
• Increased uniforms, patrol operations expense and training to accommodate new hires in police
• Add debt in 2024 for M&O facility = $325,000 per year for 20 years
• Add 1 maintenance position in 2026
NOTE: Adding debt to original scenario D (100% banked capacity, 3 officers and 2 M&O) resulted in significantly dipping below the two month
reserve in 2027 so an additional tax increase would be necessary to keep required reserve levels.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Projected Fund Balance vs Two Month Reserve
Ending Fund Bal.Two Month Reserve
10 YEAR FINANCIAL PLAN – GENERAL FUND
SCENARIO 2
USING BANKED CAPACITY OVER 4 YEAR PERIOD
Draft 10.13.23
All other assumptions from original scenarios remain the same
Revenue Assumptions:
• Beginning in 2024 – 2027, spreading banked capacity over 4 year period = about $488,000 per year
• Property tax increase 1% plus new construction 2028 - 2034
Expense Assumptions:
• Add 1 patrol position in 2025, 2027 and 2029, including take home car
• Increased uniforms, patrol operations expense and training to accommodate new hires in police
• Add 1 maintenance position in 2026
• Add debt in 2028 for M&O facility = $325,000 per year for 20 years
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Projected Fund Balance vs Two Month Reserve
Ending Fund Bal.Two Month Reserve
10 YEAR FINANCIAL PLAN – GENERAL FUND
SCENARIO 3
USING BANKED CAPACITY OVER 5 YEAR PERIOD
Draft 10.13.23
All other assumptions from original scenarios remain the same
Revenue Assumptions:
• Beginning in 2024 – 2028 spreading banked capacity over 5 year period = about $390,000 per year
• Property tax increase 1% plus new construction 2029 - 2034
Expense Assumptions:
• Add 1 patrol position in 2026, 2029 and 2032, including take home car
• 1 additional maintenance position in 2030
• Add debt in 2030 for M&O facility = $325,000 per year for 20 years
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Projected Fund Balance vs Two Month Reserve
Ending Fund Bal.Two Month Reserve
TAX LEVY SCENARIOS
2024 Tax Year
Status Quo Scenario 1 Scenario 2 Scenario 3
1% increase 90% of Banked Capacity 25% of Banked Capacity 20% of Banked Capacity
2023 Levy 2,978,328 2,978,328 2,978,328 2,978,328
Increase by 1% over PY Levy 29,783
New Construction 143,541 143,541 143,541 143,541
Per County - Estimated
Proposed Levy 2024 3,151,652
90% of banked capacity 1,759,557
Proposed Levy 2024 4,881,426
25% of banked capacity 488,000
Proposed Levy 2024 3,609,869
20% banked capacity 390,000
Proposed Levy 2024 3,511,869
% increase of Total Property Tax Collected 1%59%16%13%
New Construction 5%5%5%5%
2023 Levy Rate per $1,000 0.6389 0.6389 0.6389 0.6389
2024 Estimated Levy Rate per $1,000 0.6358 0.9847 0.7282 0.7085
Expected Change in Levy Rates -0.0031 0.3458 0.0893 0.0696
October 23, 2023
LEVY SCENARIOS - 2024
ESTIMATED ANNUAL IMPACT TO TAXPAYERS
Noble Drive 2023 Status Quo Scenario 1 Scenario 2 Scenario 3
Home Value 554,200.00$ 554,200.00$ 554,200.00$ 554,200.00$ 554,200.00$
Arlington Levy Rate 0.6389$ 0.6358$ 0.9847$ 0.7282$ 0.7085$
School District 1,109.28 1,109.28 1,109.28 1,109.28 1,109.28
City of Arlington 354.11 352.36$ 545.72$ 403.57$ 392.65$
NCRFA 850.70 850.70 850.70 850.70 850.70
Pub Hospital #3 288.79 288.79 288.79 288.79 288.79
Library 172.28 172.28 172.28 172.28 172.28
County 264.60 264.60 264.60 264.60 264.60
State 1,235.55 1,235.55 1,235.55 1,235.55 1,235.55
Conservation Dist 10.02 10.02 10.02 10.02 10.02
4,285.33 4,283.58 4,476.94 4,334.79 4,323.87
Dollar Change (1.75) 191.61 49.46 38.54
% Change 0.0%4.5%1.2%0.9%
N. French Ave 2023 Status Quo Scenario 1 Scenario 2 Scenario 3
Home Value 536,200.00 536,200.00 536,200.00 536,200.00 536,200.00
Arlington Levy Rate 0.6389$ 0.6358$ 0.9847$ 0.7282$ 0.7085$
School District 1,073.25 1,073.25 1,073.25 1,073.25 1,073.25
City of Arlington 342.61 340.92 528.00 390.46 379.90
NCRFA 823.06 823.06 823.06 823.06 823.06
Pub Hospital #3 279.41 279.41 279.41 279.41 279.41
Library 166.69 166.69 166.69 166.69 166.69
County 256.01 256.01 256.01 256.01 256.01
State 1,195.43 1,195.43 1,195.43 1,195.43 1,195.43
Conservation Dist 10.01 10.01 10.01 10.01 10.01
4,146.47 4,144.78 4,331.86 4,194.32 4,183.76
Dollar Change (1.69) 185.39 47.85 37.29
% Change 0.0%4.5%1.2%0.9%
10/23/2023
LEVY SCENARIOS - 2024
ESTIMATED ANNUAL IMPACT TO TAXPAYERS
46th Dr. NE 2023 Status Quo Scenario 1 Scenario 2 Scenario 3
Home Value 459,200.00$ 459,200.00$ 459,200.00$ 459,200.00$ 459,200.00$
Arlington Levy Rate 0.6389$ 0.6358$ 0.9847$ 0.7282$ 0.7085$
School District 919.13 919.13 919.13 919.13 919.13
City of Arlington 293.41 291.96 452.17 334.39 325.34
NCRFA 704.87 704.87 704.87 704.87 704.87
Pub Hospital #3 239.28 239.28 239.28 239.28 239.28
Library 142.75 142.75 142.75 142.75 142.75
County 219.24 219.24 219.24 219.24 219.24
State 1,023.77 1,023.77 1,023.77 1,023.77 1,023.77
Conservation Dist 10.01 10.01 10.01 10.01 10.01
3,552.46 3,551.01 3,711.22 3,593.44 3,584.39
Dollar Change (1.45) 158.76 40.98 31.93
% Change 0.0%4.5%1.2%0.9%
Eaglefield Drive 2023 Status Quo Scenario 1 Scenario 2 Scenario 3
Home Value 721,700.00$ 721,700.00$ 721,700.00$ 721,700.00$ 721,700.00$
Arlington Levy Rate 0.6389$ 0.6358$ 0.9847$ 0.7282$ 0.7085$
School District 1,444.55 1,444.55 1,444.55 1,444.55 1,444.55
City of Arlington 461.14 458.86 710.66 525.54 511.32
NCRFA 1,107.81 1,107.81 1,107.81 1,107.81 1,107.81
Pub Hospital #3 376.07 376.07 376.07 376.07 376.07
Library 224.35 224.35 224.35 224.35 224.35
County 344.58 344.58 344.58 344.58 344.58
State 1,608.98 1,608.98 1,608.98 1,608.98 1,608.98
Conservation Dist 10.02 10.02 10.02 10.02 10.02
5,577.50 5,575.22 5,827.02 5,641.90 5,627.68
Dollar Change (2.28) 249.52 64.40 50.18
% Change 0.0%4.5%1.2%0.9%
10/23/2023
LEVY SCENARIOS - 2024
ESTIMATED ANNUAL IMPACT TO TAXPAYERS
40th Dr NE 2023 Status Quo Scenario 1 Scenario 2 Scenario 3
Home Value 393,700.00$ 393,700.00$ 393,700.00$ 393,700.00$ 393,700.00$
Arlington Levy Rate 0.6389$ 0.6358$ 0.9847$ 0.7282$ 0.7085$
School District 1,038.16 1,038.16 1,038.16 1,038.16 1,038.16
City of Arlington 251.56 250.31 387.68 286.69 278.94
NCRFA 604.33 604.33 604.33 604.33 604.33
Library 122.39 122.39 122.39 122.39 122.39
County 187.97 187.97 187.97 187.97 187.97
State 877.72 877.72 877.72 877.72 877.72
Conservation Dist 10.01 10.01 10.01 10.01 10.01
3,092.14 3,090.89 3,228.26 3,127.27 3,119.52
Dollar Change (1.25) 136.12 35.13 27.38
% Change 0.0%4.4%1.1%0.9%
10/23/2023
City of Arlington Council Agenda Bill WS #2 Attachment October 23, 2023 Amendment No. 1 to Contract with Airside Solutions, Inc.
Contract Amendment, Professional Services Agreement, Airport Director Memo, Resolution, ADB Memo, and ADB Sales Map
Airport; Marty Wray, Operations Manager EXPENDITURES REQUESTED: Anticipated not to exceed $50,000 annually Professional Services BUDGETED AMOUNT: $50,000 annually LEGAL REVIEW: DESCRIPTION: Airport Staff went before the City Council in September to approve a sole source professional services agreement with Airside Solutions, Inc. to provide airport construction, procurement of materials, inventory of parts, and to train city staff in airfield lighting safety in the amount not to exceed $8,000 annually. The contract not to exceed amount must include not only these services, but also the cost of materials. Therefore, we are requesting that the City Council allow an amendment to the contract to not exceed $50,000 annually. The City Council may recall that Airside Solutions, Inc. is an airfield lighting supplier, contractor, and is the only supplier in Washington State. They are the only company that can provide all of these services. Although there are other suppliers for this equipment in the country, they do not offer the training services as Airside Solutions, Inc. offers (refer to memo for a detailed list of companies). This contract will be for an “as used” basis. We do not anticipate that this contract will exceed more than $50,000 annually.
Staff have used Airside Solutions, Inc. in the past for purchasing of materials, consulting services, and personnel training. The Arlington Municipal Airport currently has a sole source professional services agreement with Airside Solutions, Inc. The City Council previously approved sole source professional services agreements with Airside ALTERNATIVES:
move to approve the Amendment to Airside Solutions, Inc. contract and authorize the Mayor to sign the
CONTRACT AMENDMENT
Service Provider:
Name, Title Signature
City of Arlington:
Name, Title Signature
Contract Name
Project No
This amendment extends all of the terms of the existing Agreement, including the existing
Scope of Work, with the exception of the new additional amendments:
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
on ________________.
Arlington Municipal Airport
----------------------------------------------------------------------------
18204 59th Avenue Arlington, WA 98223
TO: Arlington City Council
FROM: David Ryan
DATE: September 5, 2023
SUBJECT: Sole Source Procurement of Airport Lighting and Equipment Services and
Training
Airport staff is requesting the Arlington City Council approve a contract between Airside
Solutions, Inc. (an airfield lighting supplier and contractor) and the Arlington Municipal
Airport.
Airfield lighting and signage is a very specialized field and although there are several
companies that sell various brands of lighting and signs, only Airfield Solutions carries
the ADB (formerly Siemens) brand that our airport uses. They are also the only supplier
in Washington State that I have been able to locate. There are few suppliers for this
equipment throughout the US, but most of these only sell the parts and equipment and do
not provide either construction, testing or training services, as does Airfield Solutions,
Inc.
Below are the only companies I was able to find in the US using a Google search:
1.) Airport Lighting Company, New York State. No training services available
2.) Flightlite, Sacramento, CA. No training services available
3.) Airport Lighting.Com. Online sales only. No training or testing services.
4.) Airport Suppliers, United Kingdom. No training or testing services.
5.) Airport Lighting Equipment, Idaho. No training or testing services.
The contract we wish to enter into provides not only inventory control of spare parts and
equipment, it provides testing services of the various airfield lighting electrical circuits,
and training services to airport and M&O staff members (something no other supplier
provides.) They are also the only company based in Washington State. This contract will
be for an “as used” basis only. We do not anticipate that the consulting services and
training costs will exceed more than $8,000 annually.
ADB SAFEGATE | 977 Gahanna Parkway | Columbus, Ohio 43230 - USA | T: +1 614 861 1304 | F: +1 614 864 2069
www.adbsafegate.com
8/22/2023
Arlington Municipal Airport
Attn: Dave Ryan
18204 59th Drive NE
Arlington, WA 98223
Subject: Sole Source
Dave,
Airside Solutions in Washington State is the exclusive distributor of ADB Safegate products in the State of
Washington. If you have any questions regarding his please feel free to reach out to me at the below.
Regards,
Jim Taylor
Director of Sales, Airfield Ground Lighting
P# 614 257 2608
Jim.Taylor@ADBSAFEGATE.com
QC
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NL
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ON
MBSKABBC
NUNTYT
PE
VA
NC
SCGA
FL
AL
KY
PA
MI
WI
AK
ME
NH
MARICTNJDEMD
V T
DC
HI
AK
NY
OHIN
TNAR
LA MS
IL
IA
MO
MN
KS
NE
SD
ND
TX
OKNM
CO
WY
MT
AZ
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ID
NV
CA
OR
WA
WV
Sales Map: North America
www.adbsafegate.comAirfield and Gate Solutions Technical Service: 1-800-545-4157, Press 3
Airfield SolutionsEastern U.S.Airfield SolutionsWestern U.S.
Sales Manager, Nor theast Sales Manager, Central
Chuck BertkeRegional Sales Director, Eastern U.Schuck.bertke@adbsafegate.comTel: +1 614-307-2572
Mike BushSenior Bid Managermike.bush@adbsafegate.comTel: +1 614-573-8212
Brenda LongwellSenior Bid Managerbrenda.longwell@adbsafegate.comTel: +1 614-573-8255
Jim TaylorRegional Sales Director, Western U.S.jim.taylor@adbsafegate.comTel: +1 614-573-8288Mobile: +1 614-357-2608
Bram ZeierBid Managerbram.zeier@adbsafegate.comTel: +1 614-573-8256
Jason WatsonBid Managerjason.watson@adbsafegate.comTel: +1 614-573-8214
Chuck BertkeRegional Sales Director, Eastern U.Schuck.bertke@adbsafegate.comTel: +1 614-307-2572
Jim TaylorRegional Sales Director, Western Regionjim.taylor@adbsafegate.comTel: +1 614-573-8288Mobile: +1 614-357-2608
Sales Manager, Great Lakes Sales Manager, Southwest/Oceania
Galen DixonSales Managergalen.dixon@adbsafegate.comTel: +1 614-552-2694
Tim WinkelmanSales Managertim.winkelman@adbsafegate.comTel: +1 614-573-8283
Sales Team, Southeast Sales Team, Northwest
Allen Enterprises, Inc.5659 Commerce Drive, Suite 100Orlando, FL 32839Tel: +1 407-857-6778Tel: +1 800-662-2177Fax: +1 407-857-7993
Sales TeamPerry SuganumaSales Managerperry@airportlights.com
Bob WelterSenior Bid Managerbob@airportlights.com
Keith MeeseAftermarket Sales & Support:keith@airportlights.com
Airside Solutions, Inc.2222 West Valley Hwy North, Suite 140Auburn, WA 98001Tel: +1 253-833-6434Tel: +1 800-275-6649
Sales TeamRick LaffertyRegion Managerrlafferty@airsidesolutionsinc.com
Jake NelsonOutside Salesjnelson@airsidesolutionsinc.com
Mike StevensBid Managermstevens@airsidesolutionsinc.com
Randy AshbyCustomer Service Managerrashby@airsidesolutionsinc.com
Jared RiceCustomer Servicejrice@airsidesolutionsinc.com
Gordon WinburnTechnical Sales & Support Managergwinburn@airsidesolutionsinc.com
Aaron GoodrichTechnical Sales & Serviceagoodrich@airsidesolutionsinc.com
Airfield SolutionsCanada
ADB SAFEGATE Canada, Inc.3375 North Service Road, Unit C5Burlington, Ontario, L7N 3G2CanadaTel: +1 905-631-1597Fax: +1 905-631-5387
Russell MuellerNational Sales Managerrussell.mueller@adbsafegate.comTel: +1 905-631-1597 x3808
Devan LongSenior Bid Managerdevan.long@adbsafegate.comTel: +1 905-631-1597 x3804
Christopher HuynhBid Managerchristopher.huynh@adbsafegate.comTel: +1 905-631-1597 x3816
Emilie BanyogContract Administrator:emilie.banyog@adbsafegate.comTel: +1 614-573-8230
Gate SolutionsCanada and U.S.
Doug WoehlerDirector of Sales, USA and Canada doug.woehler@adbsafegate.comTel: +1 732-991-2837
AftermarketSales & Service
Sales Support TeamKathy Seabloom, ManagerWilson DegeoChristina CooperJohn SmithHannah Uttsalessupport@adbsafegate.comTel: +1 800-545-4157, Press 4Tel: +1 614-861-1304 (US)Tel: +1 905-631-1597 (Canada)
City of Arlington Council Agenda Bill WS #3 Attachment October 23, 2023 Process Solutions Contract for upgrade of existing Wastewater and Water treatment plant Supervisory
Process Solutions System Platform Proposal System Platform Upgrade Summary
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: Not to exceed $210,000 BUDGET CATEGORY: Water /Sewer Capital Funds BUDGETED AMOUNT: $630,000 (2023) and $520,000 (2024) LEGAL REVIEW: DESCRIPTION: Request to enter into a professional service contract with Process Solutions for engineering services to upgrade the System Platform SCADA system.
The Water Treatment Plant and Water Reclamation Facility both use Wonderware SCADA program to control and operate the facilities’ processes. The SCADA system includes programming and system monitoring to control the many integrated functions at each facility. The Wonderware program was replaced in 2019 with System Platform and it is now no longer supported by the program provider. The System Platform program will provide greater system reliability and IT security. The City has been working with Process Solutions for SCADA support for the past three years. Process Solutions is on the MRSC Consultant Roster, is a very good firm and they understand the city’s current SCADA system and what is needed to update and improve the existing system. Staff is recommending the City to enter into a professional service agreement with Process Solutions. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the November 6, 2023 Council Meeting the recommended motion will be, “I move to approve the Process Solutions Professional Services Agreement for the SCADA System Platform upgrade, and
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
PREPARED FOR
James Kelly, P.E.
City of Arlington
PREPARED BY
Chris Degutis, P.E.
Senior Sales Engineer
Process Solutions, Inc.
7112 265th St NW
Stanwood, WA 98292
PROPOSAL DATE
10/16/2023
PROJECT NUMBER
Q691210
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
Subject: Quote – System Platform
Process Solutions, Inc. is pleased to present the following T&M quote to the City of Arlington for the
implementation of System Platform.
SYSTEM PLATFORM OVERVIEW
The System Platform SCADA (Supervisory Control and Data Acquisition) upgrade replaces the City’s
existing controls with a centralized computer-based system. The System Platform SCADA
implementation is comprised of a number of Windows based servers, Aveva SCADA software, and the
existing PLC’s/Controllers that run the equipment in at the Water Reclamation Facility (WRF), Drinking
Water Plant (WTP), and remote sites (lift station and reservoirs).
System Platform allows for greatly improved IT security, control redundancy, lower maintenance over
time, and historical redundancy. The systems also natively connect to Alarm Notification software that is
used to call, email, or text users 24 hours per day in the event of an alarm or system failure. Compared
to the Cities’ exiting SCADA software architecture, System Platform is the updated method for SCADA
implementation, it will be upgradable much farther into the future and be supported for longer.
ANTICIPATED SCOPE:
1. The upgrade will start with converting the existing computer network to a “Domain” based Windows
network. This allows for more secure connections between computer systems and enhanced IT
security. This conversion will allow all users to have their own unique credentials for accessing the
SCADA system, and will reduce the time required for the Cities’ IT staff to maintain the network.
Converting to a “Domain” network requires the addition of a “Domain Controller” to the network (This
will be done with the help of the Cities’ IT staff).
2. Once added to the network, each new and/or existing PC/Server on the network will be “joined” to the
domain, allowing for the enhancements associated with being part of a Domain network.
3. The next step will be to replace the existing user interfaces, historical data collection, and data
logging that is currently in place at the WTP and WRF. This process will involve installing updated
Aveva Software on new and/or existing servers, and programming new centralized user interfaces
(SCADA Screens) for each portion of the plant based on the users required functions.
4. The existing SCADA system will be used as a starting point for the programming effort, but feedback
from the City and its primary users will be instrumental in designing the new interfaces to make them
as useful and intuitive as possible.
5. Reprogramming will be a stepwise process, programming one system at a time, and can be
completed while the existing SCADA system remains online. Examples of systems in the plant the will
be programmed include, but are not limited to: aeration basins, digester sludge system, headworks,
UV treatment system, blowers, EQ Basin, and Reclaimed Water system. Each piece of the new
system will be tested and approved by users as it is developed.
6. Upon completion of testing the new system, the old system will be taken offline. Taking it offline will
consist of shutting down and/or repurposing old PC’s/Servers. The PLC’s/Controllers in the system
will remain unchanged, but the new SCADA system will directly interact with these controllers to
perform pertinent SCADA functions.
NOTE - The current PLC system in the WTP is not capable to support System Platform so the scope of
work at this time only includes the WRF. WTP may be added at a later time after the City updates WTP
Hardware.
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
PROJECTED SCHEDULE
This is a multi-month effort with that is anticipated to require up to 1,200 engineering hours to implement
and test. Depending on scheduling this could take 4-8 months to complete. As this project is quoted as
T&M only actual hours will be invoiced. Work will be scheduled upon request and receipt of PO.
Pricing:
Item Description Hourly Rate
Controls Engineer $175.00
Shop Technician $135.00
Assumptions/Clarifications/Limitations:
- Provided rates are straight-time. Multipliers for overtime and holiday rates applied as applicable.
- Support offered on an hourly basis.
- Onsite support has a minimum charge of 8 hours for each visit. Remote support has a minimum
charge of 2.5 hour.
Proposed Terms:
1. Monthly invoice, Net 30.
2. Published rates are valid until revised by PSI though issuance of an updated quote.
Thank you for the opportunity.
Sincerely,
Chris Degutis, P.E.
Senior Sales Engineer
Process Solutions, Inc.
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
About Process Solutions, Inc.
Located near Seattle, Washington, Process Solutions has over 35 years of experience providing
control system solutions to end-users, OEMs, and government entities across industries and
applications. With facilities totaling over 53,000 sq. ft., over 100 engineers and technicians on
staff, and an output of 3,000+ control panels per year, Process Solutions is the Northwest
largest control systems integrator. Process Solutions’ control systems services include:
UL Control Panel Design and Fabrication • PLC & HMI Programming • SCADA Integration
Industrial Refrigeration Control Systems • Machine Automation • Machine Monitoring Systems
Process Solutions specializes in the design and
build of UL 508A general purpose control panels and UL 698A, 1203, and 1604
hazardous location panels.
Process Solutions is officially recognized and certified
by industry-leading controls manufacturers, including Rockwell Automation,
Siemens, and Wonderware for our quality, reputation, and expertise in the
implementation of hardware and software controls technologies.
Process Solutions has over 33 years of experience in
control system design, build, and integration.
Process Solutions design services include
electrical and mechanical design compliant
with UL, NEC, CE, and CSA standards. Each
panel design is 3D modeled in AutoCAD and
inspected for quality prior to production.
Utilizing 20,000 Sq. Ft. of manufacturing
and specialized tooling to streamline
, Process Solutions’ team of 50+
control panels
Commissioning & Support
’ engineers perform remote
on-
-project support, training, and upgrades.
.
Engineering & Documentation
integrating
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
The data needed for monitoring and improving your production
process is already flowing out of your machines…
With systems starting at $2,990, you can add DAQuery to your order and start capturing your
machine data to get impactful insights that can be leveraged to prevent downtime, eliminate
manufacturing bottlenecks, improve product quality, and increase throughput. Designed to scale
to your needs, DAQuery’s browser-based application can display your custom dashboards,
trends, and live-date feeds on any networked device, including TV screens, phones, tablets, or
HMIs, so you and operators can always stay informed from anywhere in or out of your facility.
Learn more about DAQuery or book a demo at www.ProcessSolutions.com/DAQuery
No Monthly or Annual
License Fees Required
Simply select the features
and number of connections
that fit your goals and make
one payment per license for
the life of your DAQuery
system. *Upgrades and
service quoted separately.
Full-Service Remote
System Setup Available
Let Process Solutions’ team
of DAQuery developers do
the work for you and
remotely configure your
system with the settings,
reports, and dashboards
you want for just $1,990.
A Data System That Is
Actually Easy to Use
Designed to be easy for
anyone to use without any
specialized training
required. You can be
monitoring your equipment
within minutes of receiving
your DAQuery System.
Know what is happening at a glance with
-Based Dashboards
Track & improve product quality with
Production & Batch Reports
Immediately alert the right people when issues
arise to reduce or prevent downtime with
Configurable Event & Alarm Notifications
Visualize data & eliminate bottlenecks with
Live Data Trends
Pass your next audit with
CFR 21.11 Compliance
To
o
l
s
&
A
p
p
s
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
GENERAL CONDITIONS OF SALE AND FIELD SERVICE POLICY
Unless otherwise indicated above, the following conditions of sale shall apply. This quotation is valid for a
period of 30 days from date of quotation. All shipments shall be F.O.B. Process Solutions, Inc.,
Stanwood, Washington, pre-pay and add. Prices do not include state or local sales or use tax, licenses,
inspection or permit fees. Straight time is a standard 8AM to 5PM 8-hour day, Monday through Friday,
minimum of 8-billable hours per day while on site. All domestic travel time Monday through Friday, from
portal to portal, up to 12 hours, will be invoiced at the straight time rate. There will be no charge for travel
in excess of 12 hours, except for international travel and Alaska. Weekend travel time will be invoiced at
1.5x the quoted standard rate. Overtime applies to any time in excess of the standard time defined above
and will be billed at 1.5x the quoted standard rate. Holiday time applies to anytime on any holiday as
defined by the Process Solutions holiday schedule. Holiday hours shall be billed at 2x the quoted
standard rate. Rates do not include travel/living expenses. These expenses will be invoiced at actual
costs. All prices are in U.S. dollars.
WARRANTY POLICY
Except as otherwise provided, all new equipment manufactured by Process Solutions, Inc. is warranted to
be free from defects in material and workmanship to the original user for one year from date of shipment
from Process Solutions. Equipment sold but not manufactured by Process Solutions, Inc. will be
warranted as to defects in material and workmanship to the extent of warranty policy of the original
manufacturer of the equipment.
If within the warranty period Process Solutions, Inc. receives from the original user notice of any
supposed defect in any such equipment and is found to be defective (Process Solutions, Inc. will have
been provided by the original user a reasonable opportunity to perform tests to determine defectiveness)
will, at its option and expense, either repair the defective part or supply a replacement.
Replacement parts will be invoiced at the time of shipment with credit to be issued for returned parts
when received, provided they meet the warranty conditions. All parts are F.O.B. Process Solutions, Inc.,
Stanwood, Washington.
This warranty is in lieu of and excludes all other warranties, both expressed and implied.
There are no implied warranties of merchant ability or of fitness for a particular purpose for products
covered by this contract.
SYSTEM PLATFORM UPGRADE SUMMARY October 16, 2023
The System Platform SCADA (Supervisory Control and Data Acquisition) upgrade replaces the City’s existing
controls with a centralized computer-based system. The System Platform SCADA implementation is comprised of
a number of Windows based servers, Aveva SCADA software, and the existing PLC’s/Controllers that run the
equipment in at the Water Reclamation Facility (WRF), Drinking Water Plant (WTP), and remote sites (lift station
and reservoirs).
System Platform allows for greatly improved IT security, control redundancy, lower maintenance over time, and
historical redundancy. The systems also natively connect to Alarm Notification software that is used to call, email,
or text users 24 hours per day in the event of an alarm or system failure. Compared to the Cities’ exiting SCADA
software architecture, System Platform is the updated method for SCADA implementation, it will be upgradable
much farther into the future and be supported for longer.
The upgrade will start with converting the existing computer network to a “Domain” based Windows network.
This allows for more secure connections between computer systems and enhanced IT security. This conversion
will allow all users to have their own unique credentials for accessing the SCADA system, and will reduce the time
required for the Cities’ IT staff to maintain the network. Converting to a “Domain” network requires the addition
of a “Domain Controller” to the network (This will be done with the help of the Cities’ IT staff).
Once added to the network, each new and/or existing PC/Server on the network will be “joined” to the domain,
allowing for the enhancements associated with being part of a Domain network.
The next step will be to replace the existing user interfaces, historical data collection, and data logging that is
currently in place at the WTP and WRF. This process will involve installing updated Aveva Software on new and/or
existing servers, and programming new centralized user interfaces (SCADA Screens) for each portion of the plant
based on the users required functions.
The existing SCADA system will be used as a starting point for the programming effort, but feedback from the City
and its primary users will be instrumental in designing the new interfaces to make them as useful and intuitive as
possible.
Reprogramming will be a stepwise process, programming one system at a time, and can be completed while the
existing SCADA system remains online. Examples of systems in the plant the will be programmed include, but are
not limited to: aeration basins, digester sludge system, headworks, UV treatment system, blowers, EQ Basin, and
Reclaimed Water system. Each piece of the new system will be tested and approved by users as it is developed.
Upon completion of testing the new system, the old system will be taken offline. Taking it offline will consist of
shutting down and/or repurposing old PC’s/Servers. The PLC’s/Controllers in the system will remain unchanged,
but the new SCADA system will directly interact with these controllers to perform pertinent SCADA functions.
The current PLC system in the WTP is not capable to support System Platform so the scope of work at this time
only includes the WRF. WTP may be added at a later time after the City updates WTP Hardware.
This is a multi-month effort with that is anticipated to require up to 1,200 engineering hours to implement and
test. Depending on scheduling this could take 4-8 months to complete.
City of Arlington Council Agenda Bill WS #4 Attachment
October 23, 2023 Contract Amendment #1 to the SCJ Alliance Contract for 211th Place Corridor Restoration Design
Scope of Work and Fee from SCJ Alliance for 211th Place Corridor Amendment
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $47,054.00 BUDGET CATEGORY: TIB Grant and Water CIP Funds BUDGETED AMOUNT: $395,487.00 (2023) LEGAL REVIEW: DESCRIPTION: Staff is requesting to amend the existing contract with SCJ Alliance for design of the 211th Place Corridor Restoration project. HISTORY: The City of Arlington contracted with SCJ Alliance in April 2023 for design of the 211th Place Corridor. This is a grant funded project that will be upgrading 211th Place between 67th Avenue and SR 530. This amendment includes improvements to the 211th Water Main, additional geotechnical work, and preparation of an Archeological Discovery Plan needed for archeological items found at the project site. The amendment and project contract cost is summarized below. Base Contract $318,778.70 Amendment #1 $ 47,054.00
Remand to staff for additional information.
Workshop; discussion only. At the November 6, 2023 Council meeting the recommended motion will be, “I move to approve Amendment No. 1 to the SCJ Alliance contract and authorize the Mayor to sign
10/17/23 2:01 PM \\arlington\city\PW_Admin\Contracts\SCJ Alliance\06_211th Place Corridor Improvements\Amendment #1\Amendment 1_Draft.docx
Contract Amendment No. 1
To
Professional Services Agreement
For
211th Place Corridor Improvements (P02.571)
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and SCJ Alliance. for the 211th Place Corridor Improvements contract, executed on May
8th, 2023. Unless modified below, all terms and conditions contained in the Professional Service
Agreement remain current and in effect for the completion of the contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1.Scope of Work - The project scope of work is increased for additional tasks as detailed in Exhibit
B and dated September 21, 2023, and included with this amendment.
2.Fee - This additional work included under this amendment shall be performed for a not to exceed
fee of $47,053.45 in accordance with the fee schedule included with this amendment as Exhibit
D-1.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
SCJ Alliance City of Arlington
Eric Johnston, PE Barbara Tolbert
Date Date
Exhibit B
Amendment 1
211th Place NE – 67th Ave NE to SR 530
Arlington, Snohomish County, WA
Prepared For: Ryan Morrison, PE
Prepared By: Dan Ireland, PE
Melissa Greenheck, PE
Date Prepared: September 21, 2023
Introduction:
It is our pleasure to provide the City of Arlington (City) with this amendment to incorporate the design of a
water main design into the project, additional geotechnical services, and additional cultural services.
Water Line Design: SCJ will lead the design of a 12-inch water main that will connect to the existing valves
located west of the intersection at 67th Ave NE and will extend all the way to the western project limit at the SR
530 Roundabout. The new 12-inch water line will replace the existing 6-inch water line that will be abandoned in
place.
SCJ will be adding the following to the Contract based on the Understanding and Assumptions listed in this
Exhibit:
1) Water Main and Service Design.
2) Water Construction Plans and Profile.
3) Water Construction Specifications
4) Water Estimate of Construction Costs.
5) Additional coordination with Utility Companies
The addition of the water main design work is not estimated to have an impact on the design schedule.
Cultural Resources: Additional Cultural Services are required to satisfy the Department of Archeological and
Historic Program requirements based on findings during the field explorations. Legacy Anthropology has
provided an amendment for these additional services that is attached to this amendment. The addition of the
additional cultural work is not estimated to have an impact on the design schedule
Geotechnical Services: Existing concrete panels were discovered under the existing asphalt at various depths
and areas. The limits of the existing panels are undetermined and the method of mitigating the panels is unclear.
HWA will be providing additional pavement cores that will help provide the City with additional information. The
additional geotechnical field work is estimated to be an impact to the design schedule of a full 60% Design
review package submittal. SCJ will continue to submit its 60% Design package per the schedule, but it will not be
a complete package.
The following phases of work include the additional work defined:
City of Arlington – 211th Corridor
September 21, 2023
Page 2 of 4
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 1 Project Management
Project Meetings
Incorporating the water design will require additional meetings and preparation estimated to be the
following:
6) Initial Waterline Main Kickoff Meeting (1) (Completed)
7) Pothole review meeting (1)
8) Updated water main and service connection confirmation meeting (1)
Understanding
1) This will not have an effect on other general project management elements already incorporated into
the scope of work.
Deliverables
1) Meeting exhibits and minutes
Phase 6 60% PS&E Submittal
Water Main Design
1) Sheet Setup. SCJ will create sheets to be used for the water main layout and review.
2) Water Main Location. SCJ will work on evaluating the location of the water main and provide
the City with two options of where the main can be located within the corridor. This will be
provided to the City for comment.
3) Updated Main Alignment. Based upon the City’s feedback, SCJ will make adjustments to the
water main location to move forward with the design. Changes to the alignment of the main
after this determination will be considered additional services.
4) 60% Construction Plans: SCJ will develop 60% level drawings that will include defining the
alignment, service connections, valve locations, and hydrant locations. Utility conflict locations
will be provided to investigate in the field.
5) 60% Cost Estimate: SCJ will incorporate water components into the overall 60% cost estimate.
6) 60% Special Provisions: SCJ will incorporate city-specific special provisions (provided by the
City) into the overall 60% special provision for water line including any non-standard items SCJ
identifies.
Understanding
1) Initial Water alignment options
2) Updated Water alignment location.
3) 60% Water Sheets
4) 60% Water Special Provisions.
5) 60% Water Cost Estimate
City of Arlington – 211th Corridor
September 21, 2023
Page 3 of 4
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 7 Cultural Resources
1) Please see the attached Legacy Anthropology amendment for the description of additional services.
Phase 8 Geotechnical Services
1) Existing concrete panels were discovered under the existing asphalt at various depths and areas. The
limits of the existing panels are undetermined and the method of mitigating the panels is unclear. HWA
will be providing additional pavement cores that will help provide the City with additional information to
determine a make a decision. Please see the attached HWA amendment for the description of additional
services.
Phase 10 90% Design and Plan Preparation
Task 1 Water Line Construction Plans
This task involves making adjustments to the water design based on 60% review comments and advancing
the plan set to include construction details and callouts. The following will be included in this task:
1) Water Line Sheets (4)
2) Water Detail Sheets (2)
3) Responses to 60% Water comments (1)
Task 2 Water 90% Estimate
1) Water 90% Engineer’s Estimate: Develop quantities based on the 90% plans. Assign unit costs
for quantified item and assign lump sum costs to other items based on professional judgment.
Develop a 90% construction cost estimate that includes a 10% contingency.
Task 3 Water Special Provisions
1) General and Special Provisions will be developed per the WSDOT and APWA format. We will
identify non-standard items. We will develop a draft construction requirement, materials,
measurement, and payment narratives for non-standard items identified in the contract plans.
Understanding
1) There are no adjustments to the location, pipe types, of the main line, limits, or additional
services during 90% design.
2) These estimated efforts assume one bid package submittal.
3) This amendment does not include the cost of pot-holing by a third party.
4) The existing line is to be abandoned in place when not impacted by other excavation activities.
5) This design will connect parcels with existing domestic water services.
6) This design will reconnect the service connection to the meter.
7) No additional permitting is required.
8) Pipe size and type will be provided by the City.
9) Water modeling to evaluate adequate pressures and flows will be provided by the City.
City of Arlington – 211th Corridor
September 21, 2023
Page 4 of 4
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Deliverables
1) Responses to 60% comments.
2) 90% Water Plans.
3) 90% Water Special Provisions.
4) 90% Water Cost Estimate
Phase 11 Final Design
Task 1 Final Design
1) Final Water Plan Revisions: Following the receipt of TIB/City comments, we will finalize the
water plans to construction-ready documents. This will include comment responses to 90%
comments and continuous updates to the design memo.
2) Final Water Special Provisions: SCJ will incorporate TIB/City comments of the special
provisions. It is estimated that this is a revision to the 90% specials already developed and not
incorporating new non-standard items at this phase of the project.
3) Final Water Engineers Estimate: The project estimate will be updated and transferred to the
bid proposal sheet for the bid package.
Understanding
1) The completion of the 90% review meeting will be the beginning of this phase of work.
2) The completion of this phase will be a full plan, specification, and estimate ready for a public
bid process.
Deliverables
1) Response to 90% Comments.
2) Final Water Plan Sheets
3) Final Water Cost Estimate
4) Final Water Special Provisions
Phase Phase Title SCJ Hours Amendment
Estimate
Previous Phase
Amount
New Phase
Amount
1 Project Management 19.5 $3,414 $10,825 $14,239
6 60% Design 130 $15,579 $73,911 $89,490
7 Cultural Resources - $700 $6,515.30 $7,215.30
8 Geotechnical Services - $18,998 $72,950.90 $91,948.90
10 90% Design 40 $5,524 $47,781 $53,305
11 Final Design 24 $2,839 $18,141 $20,980
$47,054
Current Contract Amount: $318,778.70
Amendment Amount: $47,054
New Contract Amount: $365,832.70
Consultant Billing Rate Schedule - Exhibit D-2
SCJ Alliance
Client:Hourly Rate Table Format: LAG Contract
Project:Allowable Overhead Rate: 166.19%
Job #:Negotiated Fixed Fee: 31.00%
File Name:Labor Estimate.xlsm Billing Rate Table Version: 2/23/2023
Date:
Direct Labor Allowable Negotiated Total Hourly
Hourly Rate Overhead Profit Billing Rates
NTE 166.19%31.00% NTE
$126.56 $210.33 $39.23 $376.12
$99.00 $164.53 $30.69 $294.22
$86.08 $143.06 $26.68 $255.82
$71.71 $119.17 $22.23 $213.11
$63.56 $105.63 $19.70 $188.89
$49.03 $81.48 $15.20 $145.71
$60.06 $99.81 $18.62 $178.49
$56.54 $93.96 $17.53 $168.03
$52.97 $88.03 $16.42 $157.42
$46.23 $76.83 $14.33 $137.39
$34.62 $57.53 $10.73 $102.89
$57.75 $95.97 $17.90 $171.63
$49.61 $82.45 $15.38 $147.44
$41.86 $69.57 $12.98 $124.40
$38.45 $63.90 $11.92 $114.27
$32.18 $53.48 $9.98 $95.64
$66.11 $109.87 $20.49 $196.47
$48.76 $81.03 $15.12 $144.91
$41.72 $69.33 $12.93 $123.99
$36.39 $60.48 $11.28 $108.15
$33.00 $54.84 $10.23 $98.07
$49.89 $82.91 $15.47 $148.27
$54.10 $89.91 $16.77 $160.78
$37.96 $63.09 $11.77 $112.81
$34.10 $56.67 $10.57 $101.34
$29.70 $49.36 $9.21 $88.27
$31.00 $51.52 $9.61 $92.13
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$68.20 $113.34 $21.14 $202.68
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$42.85 $71.21 $13.28 $127.35
$0.00 $0.00 $0.00 $0.00
$42.85 $71.21 $13.28 $127.35
$32.13 $53.40 $9.96 $95.49
$62.01 $103.05 $19.22 $184.29
PC 1 Project Coordinator
Project Accountant
CI 2 Construction Inspector
CI 1 Construction Inspector
Graphic Designer
PC 3 Project Coordinator - CM Only
PC 2 Project Coordinator
City of Arlington
211th NE - 67th Ave NE to SR530
23-00884
Actuals Not To Exceed Billing Rate Table (ANTE)
Job Classifications
3/30/23
RE 2 Construction Resident Engineer
P4 Planner
E4 Engineer
Senior Consultant
Senior Project Manager
PM3 Project Manager
PM2 Project Manager
PM1 Project Manager
Senior Engineer
P1 Planner
Senior Technician
Senior Landscape Architect
T1 Technician
L3 Landscape
T3 Technician
T2 Technician
L2 Landscape
L1 Landscape
Senior Planner
P3 Planner
P2 Planner
Construction Office Engineer
CI 3 Construction Inspector
CI 4 Construction Inspector
Principal
Construction Inspector
T4 Technician
Senior Construction Manager
RE 3 Construction Resident Engineer
E2 Engineer
E1 Engineer
L4 Landscape
E3 Engineer
RE 1 Construction Resident Engineer
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Jair Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total Cost
PHASE 1
Task 1
1 1.0 1.0 2.0 344.74$
2 -$
3 -$
4 2.0 1.0 3.0 625.70$
Subtotal Hours: 3.0 1.0 1.0 5.0 970.44$
Task 2
1 -$
Subtotal Hours: -$
Task 3
1 2.0 2.0 3.5 7.5 1,084.98$
2 2.0 2.0 4.0 793.74$
3 1.0 2.0 3.0 564.90$
Subtotal Hours: 5.0 6.0 3.5 14.5 2,443.62$
Total Phase Hours: 8.0 7.0 3.5 1.0 19.5 19.5
Total Phase Direct Labor: $616.00 $395.78 $98.00 $39.00 $1,148.78 3,414.06$
Phase & Task Title
Kickoff Meeting
Project Meetings
Reporting
Updated water main and service connection confirmation meeting
Potholing Meeting
Project Management
PROJECT MANAGEMENT
Amendment Setup
General project correspondence and coordination
Bi-Weekly Updates (20 & 30 mins each)
2 of 7 9/21/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Jair Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 6
-$
-$
Subtotal Hours: -$
Task 2
1 2.0 2.0 3.0 12.0 19.0 2,420.67$
2 2.0 1.0 4.0 20.0 27.0 3,206.50$
3 4.0 4.0 8.0 1,083.67$
4 4.0 4.0 411.55$
5 4.0 12.0 16.0 1,757.70$
6 4.0 4.0 411.55$
7 1.0 4.0 5.0 542.31$
8 1.0 4.0 5.0 542.31$
9 -$
Subtotal Hours: 4.0 7.0 13.0 64.0 88.0 10,376.27$
Task 8
1 1.0 4.0 20.0 1.0 2.0 2.0 2.0 32.0 3,530.44$
2 1.0 2.0 3.0 637.59$
3 -$
Subtotal Hours: 2.0 4.0 20.0 3.0 2.0 2.0 2.0 35.0 4,168.03$
60% Estimate
Quantifying of Project
Unit cost analysis
Meter Adjustments
60% PS&E SUBMITTAL
60% Water Main Design
Initial Water Main Options
Updated Water Main Location (Under Trail)
Updating Pothole Exhibits
Water Profile Development
Valve and Joint Detailing
Service Connections
Additional Utility Coordination for additional conflicts
3 of 7 9/21/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Jair Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 9
1 2.0 1.0 2.0 2.0 7.0 1,034.46$
2 -$
Subtotal Hours: 2.0 1.0 2.0 2.0 7.0 1,034.46$
Total Phase Hours: 4.0 11.0 13.0 4.0 84.0 4.0 4.0 4.0 2.0 130.0 130.0$
Total Phase Direct Labor: $308.00 $621.94 $572.00 $112.00 $2,908.08 $316.00 $164.00 $148.00 $92.00 $5,242.02 15,578.76$
PHASE 10
Task 3
1 1.0 1.0 1.0 3.0 499.75$
2 4.0 12.0 16.0 1,906.77$
3 -$
4 -$
5 -$
6 -$
Subtotal Hours: 1.0 5.0 13.0 19.0 2,406.53$
Task 4
1 1.0 2.0 1.0 2.0 2.0 2.0 10.0 1,345.62$
2 2.0 2.0 469.56$
Subtotal Hours: 1.0 2.0 3.0 2.0 2.0 2.0 12.0 1,815.18$
Special Provisions
Water Plan and Profile adjustments
Construction Plans
60% Comments/Resposnes
Special Provisions
90% PS&E SUBMITTAL
90% Cost Estimate
Quantity Estimate
4 of 7 9/21/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Jair Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 5
1 1.0 2.0 2.0 2.0 2.0 9.0 1,301.93$
2 -$
3 -$
Subtotal Hours: 1.0 2.0 2.0 2.0 2.0 9.0 1,301.93$
Total Phase Hours: 2.0 8.0 15.0 3.0 4.0 4.0 4.0 40.0 40.0$
Total Phase Direct Labor: $154.00 $452.32 $519.30 $237.00 $164.00 $148.00 $184.00 $1,858.62 5,523.63$
Special Provisions
Special Provisions
5 of 7 9/21/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Jair Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 11
Task 1
1 1.0 8.0 4.0 4.0 4.0 21.0 2,465.19$
2 1.0 2.0 3.0 373.81$
3 -$
4 -$
Subtotal Hours: 2.0 10.0 4.0 4.0 4.0 24.0 2,839.00$
Total Phase Hours: 2.0 10.0 4.0 4.0 4.0 24.0 24.0$
Total Phase Direct Labor: $113.08 $346.20 $164.00 $148.00 $184.00 $955.28 2,839.00$
Total Hours All Phases 14.0 28.0 13.0 7.5 1.0 109.0 7.0 12.0 12.0 10.0 213.5 213.5
Total Direct Labor Estimate All Phases $1,078.00 $1,583.12 $572.00 $210.00 $39.00 $3,773.58 $553.00 $492.00 $444.00 $460.00 $9,204.70 27,355.45$
Indirect Costs
Subconsultants:
HWA $18,998.00
Legacy Anthropology $700.00
Subconsultant Subtotal:19,698.00$
Subconsultant Markup:-$
Subconsultant Total:19,698.00$
Reimbursable Expenses:
Copies, Printing, etc.-$
Mileage -$
Expenses Subtotal:-$
Expenses Markup:-$
Expenses Total:-$
Management Reserve:-$
Total Indirect Costs:19,698.00$
Total: 47,053.45$
FINAL DESIGN
Final Plan Revisions
Engineers Estimate
FINAL DESIGN
6 of 7 9/21/2023
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Labor Estimate.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Direct Hourly Rate Amount
Principal 14.0 $77.00 $1,078.00
E4 Engineer 28.0 $56.54 $1,583.12
E3 Engineer 13.0 $44.00 $572.00
E4 Engineer 0.0 $48.00 $0.00
Graphic Designer 7.5 $28.00 $210.00
Project Accountant 1.0 $39.00 $39.00
E1 Engineer 109.0 $34.62 $3,773.58
Principal 7.0 $79.00 $553.00
E3 Engineer 12.0 $41.00 $492.00
L3 Landscape 12.0 $37.00 $444.00
PM1 Project Manager 10.0 $46.00 $460.00
Total Direct Salary Cost $9,204.70
OVERHEAD
Overhead Rate: 166.19% Direct Salary Cost:$9,204.70 Overhead Cost $15,297.29
FIXED FEE
Fixed Fee Rate: 31.00% Direct Salary Cost:$9,204.70 Fixed Fee Cost $2,853.46
TOTAL SALARY COST Total Salary Cost $27,355.45
SUBCONSULTANTS Yes
<<================$18,998
<<================$700
x
Subconsultant Fee Subtotal:$0 $19,698.00
Q Subconsultant Markup:0%$0.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.0% of the Direct Salary Costs $0.00
Mileage 0 miles at $0.655 per mile $0.00
Expenses Subtotal: $0.00
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$47,053.45
MANAGEMENT RESERVE FUND (MRF)
Management Reserve:$0.00
Total Estimated Budget: $47,053.45
HWA Select Phase
Consultant Fee Determination Summary - Exhibit D-1
211th NE - 67th Ave NE to SR530
2/23/202323-00884
Legacy Anthropology Select Phase
LAG Contract
City of Arlington
9/21/2023 Page 7
1
Scope of Work for Permit and Monitoring, Legacy Anthropology LLC
211th Place NE, Arlington, Snohomish County, Washington
Scope of Work for Archaeological Permit Application and Monitoring
Plan for the City of Arlington 211th PL NE – 67th Ave NE to SR 530 (P-
02.571) Project, Arlington, Snohomish County, Washington
For: Dan Ireland, SCJ Alliance
September 12, 2023
Introduction
Legacy Anthropology, LLC, is a cultural resources management company situated in Bellingham
Washington. Our team is composed of Susan C. Larsen, who meets the Secretary of the Interior’s
Qualifications for a Professional Archaeologist, and Nicholas E. Gouette. We have a combined 15
years of experience working in archaeology and have collectively participated in over 150 cultural
resources management projects throughout Washington State. In addition, we are a certified
Minority/Women Business Enterprise and a Disadvantaged Business Enterprise with the
Washington State Office of Minority and Women’s Business Enterprises (Certification Numbers
M5F0027665 and D5F0027665).
Project Overview and Objectives
The City of Arlington is planning improvements to 211th Place Northeast, a 0.42-mile-long freight
and access road between State Route 50 and 67th Avenue Northeast (Project Area). This road lies
within the footprint of the historic road into Arlington and is in need of improvements due to its
age. The road may also experience an increase in traffic after the completion of a planned
roundabout at the intersection of SR 530 and 211th Pl NE. Planned improvements include
stormwater management upgrades, installation of guard rails, lighting, a 12-foot-wide multi-use
path on the south side of the road, ADA compliant curb ramps, land scaping, and street amenities.
During an archaeological survey, a precontact low density lithic scatter site (45SN879) was
identified at the east side of the Project Area. The site was previously bisected by the construction
of the road. Moving forward with the project will require a Monitoring Permit from the Department
of Archaeology and Historic Preservation (DAHP) and monitoring by a Professional Archaeologist.
This project is funded by the City of Arlington and the Transportation Improvement Board and is
subject to compliance with the Governors Executive Order 21-02. The lead agency for this project
is the City of Arlington .
Scope of Work
This work will include:
• scope of work, invoicing, correspondence
• consultation with Affected Tribes
• application for a DAHP excavation/ monitoring permit for this Project
• generation of cultural resources monitoring plan
2
Scope of Work for Permit and Monitoring, Legacy Anthropology LLC
211th Place NE, Arlington, Snohomish County, Washington
This scope of work will not include:
• data recovery of cultural resources
• archaeological monitoring
• additional archaeological testing (if any) required by the city, the DAHP, or the Affected
Tribes in excess of this scope
During the DAHP permit application process, the applicant is the Professional Archaeologist, and
the co-applicant is the project lead. The permit application must include: an application cover
sheet, background information, details of the proposed work, a protocol of immediate steps upon
the identification of archaeological material, details of the professional archaeologist, details of the
contractor, and a completed site inventory form. The application process will require
correspondence between Legacy Anthropology, the city, and the engineer. The completed
application will be sent by the DAHP to the Association of Washington Archaeology and affected
Indian Tribes, local governments, and landowners for comment. The review and processing can
take approximately 60 days.
Task List and Schedule:
Task
Completion Hour
DAHP Monitoring Permit
• Correspondence with contractor, DAHP, and
affected tribes
• Permit application
6 $70 $420.00
Monitoring Plan:
• Details protocols for archaeological monitoring of
the Project
Total 10 $700.00
Total $700.00
Payment
Payment will be due in full within 30 days of issue of invoice for 100% completion of the DAHP
monitoring permit application and the monitoring plan.
By signing below, the client agrees to the above and to pay Legacy Anthropology the quoted sum
for the described work. Legacy Anthropology will send an invoice as the work is completed and
the client agrees to pay it within 30 days of issue.
Signature________________________________________________ Date____________________
Project Cost Estimate HWA Ref: 2023-049
Arlington 211th - Supplemental Scope Date: 20-Sep-23
Arlington, Washington Prepared by: SKS
Scope of Work
This estimate assumes ROW permits and traffic control plans will be reused from the previous phase.
Explorations include an additional two days of pavement coring
Prepare logs of pavement cores and assign lab testing.
Determine depth and extent of underlying concrete slab along roadway.
Laboratory testing including cation exchange capacity and organic content testing will also be conducted on select samples near proposed infiltration facilities.
The findings of our explorations and lab testing will be incorporated into the draft geotechnical report included on our previous scope.
ESTIMATED HWA LABOR:
Prin. IX Geol. VIII Engr. VIII Engr. V Geol. III Geol. IV Admin CAD Contracts TOTAL TOTAL
$101.00 $85.00 $87.50 $58.50 $40.50 $46.00 $33.00 $32.50 $45.00 HOURS AMOUNT
Mark Pavement Core Locations in Field & Arrange Utility Locates 4 4 8 $534
Conduct Pavement Coring (assume up to 2 days at 4 cores per day) 1 20 20 41 $1,789
1 4 5 $243
Perform Engineering Analyses 4 4 8 $584
Incorporate findings into draft geotechnical report 4 4 2 1 11 $709
Consultation / Project Management 1 2 3 $205
DIRECT SALARY COSTS 0 0 13 12 20 30 0 1 0 76 $4,062
LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES:
Est. No. Unit Total Mileage @ IRS rate $300
Pavement Coring (@ $75/core) $600
Test Tests Cost Cost Traffic Control in Field for Coring $4,000
4 $19 $76 Laboratory Testing $356
4 $70 $280 TOTAL DIRECT EXPENSES: $5,256
LABORATORY TOTAL: $356
PROJECT TOTALS AND SUMMARY:
Direct Salary Costs (DSC)$4,062
OH @ 208.31% * DSC $8,462
Fixed Fee @ 30% * DSC $1,219
Total Labor $13,742
Direct Expenses $5,256
GRAND TOTAL: $18,998
Notes
1. All costs are estimated, and may be increased or decreased within the limits of the total budget at the discretion of HWA's PM.
2. Traffic control will be required and limited to non-arterial lane closures using signs/cones (no flaggers).
Organic Content Test - Loss on Ignition (D2974)
WORK TASK
DESCRIPTION
Prepare Pavement Core Logs and Assign Lab Testing
PERSONNEL & 2023 HOURLY RATES
Cation Exchange Capacity - EPA 9081
HWA Supplamental Estimate 9-20-2023
City of Arlington Council Agenda Bill Item: WS #5 Attachment ECOUNCIL MEETING DATE: October 23, 2023 September 2023 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Smartsheet Active Project Report
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
2023 Septemb er Financial Report - Kristin Garcia, Finance Director
GENERAL FUND
This chart is continuing the analysis from the August report. Total revenues through 3rd quarter of each
respective year are $5.190 million, $5.798 million and $5.775 million (Amazon revenues have been adjusted
out). As reported last month, revenues were starting to flatline and with the addition of September revenues,
the trend has declined slightly by about $22,453 or less than 1%. Buliding and construction is flat while retail
and auto/RV sales both declined between 2022 and 2023.
2,000,000.00
1,500,000.00
1,000,000.00
500,000.00
Sales Tax Revenue
January -September
11 II II Ill
Building, Specialty, Wholesalers Auto/RV
Construction & Retail & & Other Dealer &
Equipment Sporting Accessories
Goods
II
Restaurants &
Fast Food
■2021 ■ 2022 2023
I■
Department
and
Superstores
General Fund Expenses:
-----
Grocers & Regulation, Hotels and
Convenience Licensing & Casinos
Stores Inspection
This graph represents budget to actual expenses through September for each of the departments in
the general fund. All departments are reporting under budget. This is a combination of staff turnover
(positions unfilled for periods of time throughout the year} and departments managing discretionary
costs.
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
LEGISLATIVE
-
General Fund Expenses
January -September ---
EXECUTIVE FINANCE INFORMATION
TECHNOLOGY
YTD ■ Budget
I ■
LAW COMMUNITY
ENFORCEMENT DEVELOPMENT
ARPA Program Summary
September 2023
Updated Budget Amount Spent to Date:Completed By:
Laptops for remote work/field use $ 306 306$ Complete
Touchless entry lock systems for City $ 281,318 281,318$ Complete
Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete
Tourism Event Funding $ 89,287 89,287$ Complete
Parklets $ 119,847 119,847$ Complete
Utility Credit program $ 40,036 40,036$ Complete
Smokey Point Park Land $ 964,837 964,837$ Complete
COVID Position $ 246,000 126,860$ Expenses thru 2024
COVID supplies $ 12,985 8,434$ ongoing thru 2024 as needed
Cyber security upgrades $ 180,000 112,462$ Thru 2024
Utility system security improvements $ 237,310 28,238$ Complete by 12/2023
Winter Festival $ 200,000 148,852$ Budget remaining for 2023 season
Communications $ 80,000 45,784$ Contract thru 12/2023
Arlington Community Resource Center $ 360,000 86,238$ Contract thru 12/2024
NW Innovation Center $ 25,000 13,975$ Contract thru 12/2024
Food distribution (food bank) $ 65,000 65,000$ Complete 4/2023
Cold weather shelter $ 40,000 20,000$ Developing contract thru 2024
Smokey Point Park Improvements $ 1,328,999 135,000$ In design
Design/build food truck court $ 1,366,625 73,070$ In design
After school program/childcare (Boys & Girls Club) $ 77,000 -$ In discussions
TOTAL ARPA BUDGET 5,734,550$ 2,379,543$ 3,355,007$
Completed Projects
Projects under contract and will fully utilize budget
Active Projects - Council Report
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
1 Administration Carahsoft, Zencity at Carahsoft Zencity Carahsoft Agreement - Communications 04/01/23 12/31/23 $19,674.00 No 67%
2 Finance WebCheck Inc.WebCheck Access Agreement 12/15/22 N/A
$15.00/transaction
Contract amount
averaged by year
No 0%
3 Public Works RH2 Water Model Hydraulic Analysis & Coordination 08/04/23 12/31/23 $57,183.00 No 84%
4 Public Works Blue Marble Environmental, LLC Waste Reduction & Recycling Program 07/15/21 07/31/23 $27,468.00 $20,601.00 Yes
Snohomish County
Comprehensive Solid and
Hazardous Waste
Management Plan, 2013
89%
5 Public Works WSB Excavation & Utilities WA Trucking Water Main Replacement 06/01/22 02/17/23 $125,931.09 No 93%
6 Finance
Volunteers of Western Washington
Arlington Community Resource
Center
Volunteers of Western Washington Arlington Community Resource Center 02/01/23 12/31/23 $50,000.00 $50,000.00 Yes HB1406 - State sales tax credit 72%
7 Public Works SCJ Alliance SR530 and Smokey Point Blvd Intersection Improvement Project 12/17/19 07/31/24 $268,025.00 No 9%
8 Public Works Cascade Columbia Distribution Co.Sodium Hypochlorite Drum Delivery 02/05/21 12/31/23 $5,924.16 No 91%
9 Public Works Univar Solutions USA, Inc Sodium Hypochlorite Bulk Delivery 07/13/23 12/31/25 $10,220.00 No 58%
10 Public Works Univar Solutions USA, Inc Sodium Hydroxide Bulk Delivery 02/03/21 12/31/23 $23,760.00 No 104%
11 Public Works Perteet Smokey Point Corridor 08/06/20 06/30/24 $1,575,650.00 $959,788.00 Yes STP 55%
12 Community and Economic
Development
Rock Project Management Services,
LLC Smokey Point Community Park 04/17/23 04/17/24 $818,680.00 $1,013,723.00 Yes ARPA Funding 58%
13 Public Works SkyCorp LTD Silo Demo & Lime Removal 02/17/23 03/30/23 $39,894.50 No 91%
14 Maintenance & Operations Out on a Limb Tree Service Sidewalk Program - Tree Removal 07/18/23 07/31/23 $34,784.73 No 100%
15 IT - Information Services StoneShare, Inc SharePoint Modernization 03/01/23 07/01/23 $58,500.00 No 100%
16 Public Works RH2 Sewer Model Hydraulic Analysis & Coordination 08/04/22 12/31/23 $71,400.00 No 81%
17 Police Arlington School District School Resource Officer 06/20/23 06/30/24 100% of SRO salary and
benefits, excluding OT No 0%
18 Public Works Olson Brothers Pro-Vac LLC Sanitary Sewer Inflow & Infiltration Control 10/18/22 10/18/24 $253,930.00 No 17%
19 Airport Dowl Rwy 16/34 Mill and Overlay Project 04/19/21 12/31/24 $2,917,379.41 $291,261.00 Yes Rwy 16/34 Mill & Overlay 91%
20 Public Works SkyCorp LTD Roundhouse Demolition 03/14/23 $21,700.00 No 189%
21 Administration Stilly Valley Collective Records Storage StillCo 07/01/23 07/01/24 $450 / month No 0%
22 Administration Money Saver Mini Storage Records Storage Money Saver Mini Storage 07/13/23 08/01/24 $3,600.00 No 27%
23 Public Works KLJ Financial Consulting Public Works Financial Consulting 03/28/23 03/31/25 $65,460.00 No 9%
24 Police Feldman & Lee, P. S.Public Defender Grant Program - COA/Lake Stevens/Feldman & Lee 01/01/22 12/31/23 $16,560.00 Yes Public Defense Social
Services Program 29%
25 Public Works Consor North America (formerly
Murraysmith, Inc)Prairie Creek Drainage Improvements Phase 2B 12/07/21 12/31/24 $303.453.00 No 0%
26 Public Works Hokkaido Drilling, Inc Potable Water Production Well installation 10/19/21 $528,465.50 No 39%
27 Administration Port of Everett Port of Everett MOU 08/31/23 $0.00 No 0%
28 IT - Information Services Far West Technologies Park Restroom Secuity 10/01/23 $14,787.20 No 0%
29 Administration None One Washington 12/31/37 $563,412.68 No 0%
30 Administration NW Innovation Resource Center
(NWIRC)NWRIC 01/30/23 12/30/23 $5,000.00 No 90%
31 IT - Information Services Park Place Technologies LLC Nutanix Extended Support 06/01/23 06/30/25 $5,755.19 No 100%
32 Administration Portia Smith Meet Me in Arlington Communications Project 02/22/22 01/15/24 $48,000.00 $24,000.00 Yes ARPA 85%
33 Administration Will Ibershof Maintenance & Operations Division Analysis 07/25/23 09/25/23 $75 / hr, NTE 30 hrs No 76%
34 Public Works Buell Calibration & Controls, LLC Liquid Flow Meter Calibration Services 06/17/21 06/17/24 $17,735.03 No 0%
35 Public Works Legion Hall Water Main Replacement 10/31/23 $28,285.75 No 0%
36 Police Snohomish County Human Services Law Enforcement Embedded Social Worker 01/01/23 12/31/23 $188,748.31 No 53%
37 Administration TerraVista NW LLC Jensen Park Restroom site plan 06/20/23 12/30/23 $35,522.50 No 76%
Page 1 of 3Exported on October 17, 2023 8:15:35 AM PDT
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
38 Police Snohomish County Jail Services 12/31/23 n/a No 0%
39 IT - Information Services Far West Technologies IT Office Security Door Add 09/01/23 09/01/23 $1,527.11 No 100%
40 Community and Economic
Development Island Crossing Subarea Plan $0.00 No 0%
41 IT - Information Services Snohomish County Information Technology Services 01/15/26 $50,000.00 No 0%
42 Community and Economic
Development
Financial Consulting Solutions Group,
Inc.Housing Action Plan Implementation (HAPI) Grant 08/01/22 06/15/23 $100,000.00 $100,000.00 Yes Housing Action Plan
Implementation (HAPI) Grant 100%
43 Police Northwest Incident Support Hope Unlimited Chaplain Support Services 05/03/21 N/A $5,000.00/yr No 100%
44 Public Works Confluence Law, PLLC Hammer Water Rights Legal Services $5,000.00 No 0%
45 Public Works Mott MacDonald, LLC (Pacific
Groundwater Group)Haller Wellfield Improvements 01/04/22 12/31/23 $136,228.00 No 15%
46 Maintenance & Operations All Around Fence Company Haller Splash Pad Vault Fence 08/23/23 10/31/23 $4,344.68 No 0%
47 Public Works DN Tanks Gleneagle Reservoir Roof Replacement Project 03/08/23 09/20/23 $454,760.00 No 88%
48 Community and Economic
Development Otak, Inc.Food Truck Court 10/19/22 12/27/23 $100,000.00 $100,000.00 Yes ARPA 62%
49 Administration North County Regional Fire Authority Fire Suppression Services 08/01/21 Exchange for use of
Station 48 No 0%
50 Administration North County Regional Fire Authority Fire Marshal Investigation/Inspection Services 01/01/28 Per Exhibit B of Contract No 0%
51 IT - Information Services Cannon Construction Fiber Backbone and Vault Upgrade 12/01/23 $147,555.00 No 0%
52 IT - Information Services Matt Donoghue Employment Contract - Matt Donoghue 06/26/23 12/31/23 $50/hr No 0%
53 Administration Snohomish County Emergency Management Services 12/31/21 Annual Service Charge No 0%
54 Public Works Generator Services Northwest, LLC Emergency Generator Maintenance Services 11/15/21 11/15/24 $37,604.06 No 37%
55 Airport Dowl Dowl Engineering Professional Services Agreement 01/31/23 01/31/28 TBD by project No 0%
56 Public Works LDC, Inc.Division/Broadway Restoration Project 03/08/23 12/31/23 $69,779.54 $360,555.00 Yes NHS 66%
57 IT - Information Services Dimensional Communications Council Sound Upgrade 09/30/23 $21,048.99 No 0%
58 Administration Tom Boyce City Tree Planting Review 08/24/23 10/29/23 $90/hr NTE $900 No 0%
59 Police City of Everett City of Everett In-Service Training 01/01/22 12/31/26 $800.00 No 100%
60 Maintenance & Operations Northwest Security & Sound LLC City of Arlington Monitoring & Security 03/06/23 12/31/25 $4197.12 / yr.No 29%
61 Maintenance & Operations Air Care Systems City Hall HVAC Repair 08/07/23 07/31/23 $4,809.20 No 0%
62 Maintenance & Operations Environmental Abatement Services,
Inc.City Hall Boiler Abatement and Removal 09/06/23 09/29/23 $6,131.73 No 100%
63 IT - Information Services Dapper Plumbing Heating & Electric City Hall 2nd Floor IT Offices - Electrical Remodel 06/01/23 06/14/23 $18,228.66 No 100%
64 IT - Information Services Timeless Designs, Inc City Hall 2nd Floor IT Offices 04/26/23 07/26/23 $74,974.34 No 72%
65 Administration Center for Justice Social Work Center for Justice Social Work, Internship Program 08/01/23 07/31/25 $750,000.00 $750,000.00 Yes Health Care Authority 12%
66 Community and Economic
Development
Action Cleaning Services (Division of
Parker Corp. Services Inc.)CED Janitorial Services 02/07/22 N/A $548.53/month No 86%
67 Finance Stillaguamish Senior Center dba Stilly
Valley Center Capacity Funding 04/03/23 12/31/24 $50,000.00 No 20%
68 IT - Information Services Comcast Cable Communications Cable Service Franchise Agreement 03/25/31 5% of gross revenues No 0%
69 Community and Economic
Development
Washington State Department of
Revenue Business Licensing Services Agreement None No 0%
70 Administration Stilly Valley Chamber of Commerce Business Education Series 03/06/23 12/31/23 $5,000.00 $5,000.00 Yes ARPA 52%
71 IT - Information Services Medina Fiber LLC Broadband Feasibility Study 02/21/23 12/31/23 $68,847.00 No 98%
72 Public Works Tenelco, Inc.Biosolids Hauling and Beneficial Use 03/27/23 03/28/26 Unit priced No 0%
73 Finance Banner Bank Banking Services 09/01/24 Per fee schedule No 0%
74 Administration Shiela Arnold Art Shiela Arnold Mural- Cemetery phase 2 05/01/23 07/30/23 $8,625.00 No 100%
75 Administration Shiela Arnold Art Shiela Arnold Mural- B&G Club 06/08/23 08/30/23 $4,500.00 No 100%
76 Administration Harry Engstrom Northlight Painting
and Murals Art Harry Engstrom Mural - water tower 08/16/23 11/30/23 $40,000.00 No 50%
77 Administration Erica Knapp Art + Design Art Erica Knapp mural 2023 05/01/23 09/30/23 $15,000.00 No 100%
Page 2 of 3Exported on October 17, 2023 8:15:35 AM PDT
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
78 Administration Brady Black Art Brady Black Mural 2023 08/07/23 11/30/23 $20,000.00 No 50%
79 Administration Karla Matzke Art 172nd/ 43rd Roundabout Karla Matzke 12/15/22 12/30/23 $25,000.00 No 100%
80 Public Works Transpo Group Arlington Transportation Master Plan 07/05/22 12/31/23 $154,700.00 No 54%
81 Public Works Transpo Group Arlington Traffic Calming Program 01/20/23 12/31/23 $45,000.00 No 23%
82 Community and Economic
Development FCS Group Arlington Tax Increment Area / Food Truck Financial Feasibility Analysis 07/10/23 10/31/23 Hourly varies, NTE
$9,999 No 41%
83 Police Barbara Davis Arlington Police Department Strategic Planning 05/30/23 08/15/23 $2,500.00 No 0%
84 IT - Information Services Far West Technologies Arlington Police Department Door Adds 04/24/23 06/01/23 $13,936.84 No 100%
85 Police Found Therapy Services PLLC Arlington PD Wellness Services 06/23/23 12/31/23 $7,500.00 No 50%
86 Public Works Terra Vista NW, LLC Arlington Parking Lots 03/03/23 12/31/23 $10,500.00 No 100%
87 Airport Airside Solutions Airside Solutions PSA Project 10/08/19 10/31/23 Not to exceed $4,000.00
annually No 91%
88 Airport Action Cleaning Services Airport Janitorial Contract 01/30/23 12/31/23 $1,350.34/mo 2023 No 87%
89 Airport NPR Commercial Construction, Inc Airport Fire Emergency Entrance Gate Project 06/21/23 08/15/23 $27,535.95 No 100%
90 Airport Airside Solutions Airfield Lighting Maintenance Project 11/01/26 $8,000.00 No 0%
91 Public Works Buell Calibration & Controls, LLC Air Flow Meter Calibration Service 06/17/21 06/17/24 $23,859.17 No 57%
92 Public Works Dapper Plumbing, Heating & Electric 816 N West Ave - WTP HVAC 06/02/23 07/14/23 $28,538.93 No 100%
93 Public Works Toole Design Group 74th Ave Trail 08/06/21 12/31/24 $104,282.19 $63,528.00 Yes STP - Non-Motorized 45%
94 Public Works RH2 67th Ave Sewer 05/17/22 12/31/23 $120,011.00 No 91%
95 Public Works Blueline Group 59th Ave Sidewalk Project 04/05/23 12/31/23 $20,110.00 No 25%
96 Public Works SCJ Alliance 211th Place Corridor Improvements 05/08/23 12/31/24 $318,778.70 $230,000.00 Yes Fuel Taz Grant 28%
97 Public Works Reid Middleton 204th St & 74th Ave Intersection Improvements 04/10/23 12/31/23 $12,500.00 No 1%
98 Community and Economic
Development Otak Inc.2024 Comprehensive Plan Update 08/15/23 05/01/24 $390,000.00 No 64%
99 Public Works RH2 2023-2026 On-Call Water & Sewer System Engineering Support 12/29/22 12/29/23 $40,000.00 No 0%
100 Public Works Parametrix 2023 Utility Improvement & Pavement Preservation 11/15/22 07/31/23 $190,239.71 No 29%
101 Public Works Reece Construction 2022 Utility Improvement and Pavement Preservation 12/09/21 08/01/23 $2,919.092.37 N/A No N/A 87%
102 Maintenance & Operations Specialized Pavement Marking, LLC 2022 Thermoplastic Program 07/18/22 08/31/22 $112,708.10 No 100%
103 Public Works Always Active Services, LLC 174th Pl NE Stormwater Improvement 10/31/23 $16,121.75 No 86%
104 Public Works SCJ Alliance 169th St Connecting Segment 04/25/22 12/31/23 $51,129.00 No 99%
105 Public Works Pacific Facility Solutions 108 W Haller St - WRF HVAC 08/22/23 10/31/23 $14,668.28 No 0%
106 Maintenance & Operations Specialized Pavement Marking LLC 2023 Thermoplastic Program 10/12/23 09/30/23 $89,975.00 No 0%
107 Administration Western Governors University Peter Barrett Master's Degree Tuition 11/01/23 11/01/24 $9,910.00 No 48%
108 Administration Mandy Kruger Mandy Kruger Bachelor's Degree Tuition 06/07/23 10/16/23 $3,889.00 No 100%
109 Administration Rainier Asphalt & Concrete Trail Bollard Improvement Project 12/31/23 $51,978.63 No 0%
110 Maintenance & Operations Environmental Abatement Services,
Inc Rudy York House Asbestos Abatement 01/31/24 $13,823.17 No 0%
111 IT - Information Services RingCentral Inc RingCentral Professional Services 12/01/22 05/25/23 $3,991.50 No 100%
112 Administration GMP Consultants LLC HR Director Recruitment 08/02/23 07/26/24 $18,000.00 No 89%
113 Airport Avalos Cleaning Services LLC Arlington Municipal Airport Janitorial Services 12/31/24 2,379.24 / monthly No 0%
114 Administration Sound Cleaning Resources Inc.Holiday Lighting Decorating Installation Legion Park 11/21/23 $7,213.44 << Grant Amount >>No <<Grant Name>>0%
Page 3 of 3Exported on October 17, 2023 8:15:35 AM PDT
City of Arlington Council Agenda Bill WS #6 Attachment
October 23, 2023 Request to transfer ARPA funds from Food Truck Court project to Smokey Point Community Park project.
None.
Community and Economic Development; Marc Hayes, Director 360-403-3457 EXPENDITURES REQUESTED: $1,000,000 BUDGET CATEGORY: BUDGETED AMOUNT: $1,300,000 LEGAL REVIEW: DESCRIPTION: the Smokey Point Community Park project. Staff will lay out a plan for the future Food Truck Court and
City of Arlington Council Agenda Bill WS #6 Attachment
Due to material and overall increases in construction costs, the Smokey Point Community Park project, Phase 1, construction cost came in at $2,704,178.97. With the addition of contractors GC’s/Fee/Bond @10%, a 5% Project Contingency, and WSST @ 9.3%, this equates to an additional $709,617.12. Our budgeted amount for Phase 1 of the project was $3,000,000.00, as approved by Council in April. To date we have expended $404,111.00. in site design, architectural design, survey, geotechnical studies, and contract/project administration, leaving an available $2,595,888.00 from the original budgeted amount. This leaves the project with a $818,908.09 shortfall to construct a completed Phase 1. This leaves two choices moving forward. One solution would be to remove elements of the park, such as structures (stage, restrooms) and landscaping, this is not a desired option. The second option would be to transfer the $1,000,000.00 in ARPA funds from the proposed Food Truck Court project, to cover the cost overrun and build the Smokey Point Park per plan. This option is the preferred choice since the park is ready to go to bid in November, and the Food Truck Court is still being designed, and would not be able to be constructed by the time that the ARPA funds must be expended, (Dec. 2024). By doing so, this would defer the construction of the permanent Food Truck Court, allowing us time to create an alternate funding source for the construction of the Food Truck Court, which will be presented to Council in the near future. Related to this option, approximately $300,000.00 would still remain in the Food truck Court project, and we would continue to operate a temporary Food Truck Court pilot program, and in cooperation with the Airport, the Airport would install public restrooms on the proposed permanent Food Truck Court parcel and we would move the FTC pilot project to that site instead of where they are currently operating, until the permanent ALTERNATIVES: Remand to staff for additional information.
move to approve the transfer of $1,000,000.00 in ARPA funds from the proposed Food Truck Court project to be applied to the Smokey Point Community Park project, for construction.”
Local Government
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Name: Heather Logan Date: 10/02/2023
.
September 2023
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Council Workshops 9/11/23 9/25/23
Council Meetings 9/18/23
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Boards/Commissions
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WSU studies etc)
Liaison Meeting
Special Events Training 9/11 Station Ventura Distillery
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Community & Volunteer
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Stronger Together
Rotary
National Night Out
Chamber Meeting
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Due on 5th of month
Jan Schuette
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Boards/Commissions
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Center Ribbon Cutting 9/11/23
Monthly Elected Official Strategic Report September 2023
Name: Michele Blythe Date: September 29, 2023
NOTES: