HomeMy WebLinkAbout07-10-23 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Acceptance of Phase 1 of the 173rd Street Project ATTACHMENT A
Staff Presentation: Jim Kelly
Council Liaison: Don Vanney
2. Acceptance of 40th Avenue and 172nd Street Intersection Project ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Michele Blythe
3. Renewal of Water Service Agreement with Snohomish County PUD ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
4. Low Bid Award for the 204th Street and 74th Avenue Intersection ATTACHMENT D
Staff Presentation: Jim Kelly
Council Liaison: Yvonne Gallardo-Van Ornam
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
Arlington City Council Workshop
Monday, July 10, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
City of Arlington Council Agenda Bill Item: WS #1 Attachment ACOUNCIL MEETING DATE: July 10, 2023 173rd St Phase 1 Project Acceptance
173rd St Project Acceptance Form and 173rd St Physical Completion Letter
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: Transportation Improvement BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Reece Construction, Inc.
Following a competitive bid, Reece Construction Company was awarded the 173rd St. Phase 1 Project. The City entered into contract with Reece in May of 2021 and the project was deemed fully complete to the satisfaction of the City and in accordance with the terms of the contract in May of 2023. A summary of the construction costs is as follows: Base Bid Price: $ 2,120,879.80 Change Orders: $ 32, 923.65 Unbilled Portion: $ ( 46,370.19) Sales Tax: $ 15,669.99 Final Contract Cost: $ 2,123,103.25
Remand to staff for further consideration.
move to approve final acceptance of the 173rd St Phase 1 Project completed by Reece Construction, Inc.”
City Of Arlington Public Works Department
154 W. Cox Arlington, WA 98223 360-403-3526
DATE: July 17, 2023
TO: Mayor Tolbert and Arlington City Council
FROM: James X. Kelly, Public Works Director
SUBJECT: PROJECT ACCEPTANCE
173rd St Phase 1 Project No. P02.233.4_________ Project Title
Staff has certified the construction performed by Reece Construction Company as complete and in
compliance with the terms of the construction contract as awarded by the City Council.
The final accounting of the cost of the project is as follows:
Contract Award Amount $ 2,136,549.79___.
Change Orders $ 32,923.65____
Over-runs/Under-runs $ 46,370.19 .
Final Contract Cost $ 2,123,103.25____.
Staff recommends official acceptance by the City. If you concur, please sign below:
On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington
City Council for 173rd St Phase 1 .
Mayor Barbara Tolbert Date
cc: City Council
Kristin Garcia, Finance Director
City of Arlington Council Agenda Bill Item: WS #2 Attachment BCOUNCIL MEETING DATE: July 10, 2023 Acceptance of 40th Avenue and 172nd Street Intersection Project ATTACHMENTS: 40th Ave and 172nd St Intersection Project Acceptance Form and 40th and172nd Intersection Physical Completion Letter
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: Transportation Improvement/TIB Grant BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: completed by Interwest Construction, Inc.
Following a competitive bid, Interwest Construction Inc. was awarded the 40th Ave and 172nd St Intersection Project. The City entered into contract with Interwest in September of 2021 and the project was deemed fully complete to the satisfaction of the City and in accordance with the terms of the contract in March of 2023. A summary of the construction costs is as follows: Base Bid Price: $ 1,817,509.00 Change Orders: $ 91, 496.79 Unbilled Portion: $ ( 23,741.68) Sales Tax: $ 0 Final Contract Cost: $ 1,885,264.11 ALTERNATIVES: Remand to staff for further consideration.
to approve final acceptance of the 40th Ave and 172nd St Intersection Project completed by Interwest
City Of Arlington Public Works Department
154 W. Cox Arlington, WA 98223 360-403-3526
DATE: July 17, 2023
TO: Mayor Tolbert and Arlington City Council
FROM: James X. Kelly, Public Works Director
SUBJECT: PROJECT ACCEPTANCE
40th Ave / 172nd St Intersection Project No. P02.482_________ Project Title
Staff has certified the construction performed by Interwest Construction Inc. as complete and in
compliance with the terms of the construction contract as awarded by the City Council.
The final accounting of the cost of the project is as follows:
Contract Award Amount $ 1,817,509.00___.
Change Orders $ 91,496.79____
Over-runs/Under-runs $ 23,741.68 .
Final Contract Cost $ 1,885,264.11____.
Staff recommends official acceptance by the City. If you concur, please sign below:
On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington
City Council for 40th Ave / 172nd St Intersection .
Mayor Barbara Tolbert Date
cc: City Council
Kristin Garcia, Finance Director
City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: July 10, 2023 Renewal of Water Service Agreement with Snohomish County PUD
Wholesale Water Agreement Between Public Utility District No. 1 of Snohomish County and the City of Arlington
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $257,250.00 (2023 Budget) $264,965.00 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Renewal of the Water Service Agreement with Snohomish County PUD in order for Arlington to continue to purchase water to supplement City water needs.
In the 1998, the City of Arlington entered into a water service agreement with Snohomish PUD for the purchase of potable water to supplement the City’s own water production for the Arlington water service community. The agreement has expired, and the City needs to renew our water service agreement with Snohomish PUD. The City of Arlington has worked with Snohomish PUD over the past several months to develop a mutually acceptable service agreement. City staff is recommending Council review and accept this agreement. ALTERNATIVES: Remand to staff for further consideration.
move to approve the service agreement between the City of Arlington and Snohomish PUD for supplemental water purchase.”
Exhibit 1
WHOLESALE WATER AGREEMENT BETWEEN
PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY
AND THE CITY OF ARLINGTON
THIS AGREEMENT is made and entered into this ___day of ___________, 2023,
by and between the Public Utility District No. 1 of Snohomish County, a Washington
municipal corporation (the “District”), and the City of Arlington (the “City”). The District
and the City are also referred to herein individually as “Party” and collectively as “Parties.”
WHEREAS, the City and the District previously entered into a Wholesale Water
Agreement on July 28, 1998; and
WHEREAS, the Parties understand that changes have occurred since the Wholesale
Water Agreement (the”1998 Agreement”) was entered in 1998; and
WHEREAS, the Parties agree that such changes warrant and necessitate modifications
to the 1998 Agreement; and
WHEREAS, high quality, dependable water supply is important to serve the City’s
water utility customers and to accomplish goals of the long-term comprehensive plans of the
City, District, and Snohomish County; and
WHEREAS, the City currently has multiple water sources to supply its existing water
utility customers, but as the number of customers grows, additional water supply will be
needed to provide service; and
WHEREAS, the City desires to purchase water wholesale from the District for said
purpose and the District is willing to sell water wholesale to the City, for said purpose, under
the terms of this Agreement. The total capacity for wholesale water the City may obtain
from the District is 1,000 gallons per minute; and
WHEREAS, the Parties agree that it is in the best public interest to do so; and
WHEREAS, the Parties mutually desire to terminate the 1998 Agreement in its
entirety and replace it with this new Wholesale Water Agreement (“Agreement”).
NOW, THEREFORE, for the mutual benefits to be derived, the Parties agree as
follows:
Section 1. Definition of Terms
As used in this Agreement, the following words and phrases shall have the meanings
indicated below unless the context shall clearly indicate that another meaning is intended.
Page 2 of 13
1.1 Cubic Foot: shall mean a unit of measurement of water equal to 7.48 gallons.
1.2 Demand:
1.2.1 Average Daily Demand: shall mean the total annual amount of water
received by the City from the District (in cubic feet), divided by the number of
days in that year.
1.2.2 Peak Day Demand: shall mean the amount of water purchased by the
City from the District (in cubic feet) on the day of each year on which the City
receives the greatest amount of water from the District.
1.2.3 Peaking Factor: shall mean Peak Day Demand divided by the
Average Daily Demand.
1.3 Equivalent Residential Unit ("ERU"): shall mean the volume of water
demand and use deemed and agreed by the District and the City to be characteristic of a
single-family residential unit, and, notwithstanding any provision to the contrary in the
District’s Policies Manual, shall equal an average water consumption of 800 cubic feet per
month. A single-family residential unit shall include, for example, but not limited to, an
apartment unit, a condominium unit, a single-family house, and/or each discrete living unit of
a multiplex residential structure. ERUs applicable to non-residential water users shall be as
established in Appendix B of the District’s Policies Manual.
1.4 General Facilities Charge ("GFC"): shall be that charge normally levied to
each new ERU connecting to a District water system representing a proportionate share of
the cost of providing the additional source, storage, and transmission components necessary
to provide service to new customers. The GFC shall be applied as established in Appendix B
of the District’s Policies Manual. Any additional capacity requests from the City shall be
made per Section 8 (Future Capacity Changes) of this Agreement.
1.5 Water Service Area: shall mean that area identified in the most current
edition of the North Snohomish County Coordinated Water System Plan ("CWSP") as the
City's water service area, or as amended thereafter through subsequent amendments to the
North Snohomish County CWSP.
1.6 Master Meter: shall mean the water volume measuring device and
appurtenances, including a rate of flow control valve placed in the District's water main at the
point of connection with the City's water system. The Master Meter site marks the location
of delivery between the District's water system and the City's water system.
1.7 May: shall mean permissive.
1.8 Shall: shall mean mandatory.
1.9 Policies Manual: shall mean the current version of the District’s Policies and
Procedures Manual for the Administration of Water Services, as may be amended by the
Page 3 of 13
District from time to time.
Section 2. Delivery and Use of Water
The City agrees to consume water from the District in a manner that minimizes the
City's Peaking Factor. This is accomplished through: a) a rate of flow control valve included
with the Master Meter that shall be adjusted to provide increments of supply in accordance
with this agreement; and b) through the City’s use of the intertie as its base source of water
supply, with demands in excess of water provided hereunder being supplied from the City’s
other water sources.
Section 3. Master Meter and Point of Delivery
3.1 All water supply delivered by the District to the City shall be delivered and
measured through the existing Master Meter. The Master Meter is located at the boundary
between the Arlington Water Service Area and the District’s Water Service Area on Burn
Road, at the intersection of Burn Road and 172nd Street NE, as shown on the Master Meter
Location Map attached hereto as Exhibit “A.” The line of demarcation and “Point of
Delivery” between the District’s water system and the City’s water system shall be as shown
on the Master Meter drawing attached hereto as Exhibit “B.” The City shall be responsible
for constructing all connections between the City's water system and the Point of Delivery to
its water system.
3.2 Access to the Master Meter and appurtenances, including flow recorders shall
be made available to the City at all reasonable times. The Master Meter and rate of flow
control valve shall be checked for accuracy on a frequency recommended by the meter
manufacturer or up to once per year as requested by the City, as part of normal maintenance.
Master Meter test data shall be available to the City at all reasonable times, upon request.
Section 4. Quantity, Pressure and Reliability
4.1 The District shall attempt at all times to provide water to the City at hydraulic
grade line elevations between 650 and 726 feet above mean sea level at the Master Meter
connection. The District's water system will have sufficient storage and hydraulic capacity to
supply water in accordance with the rate and schedule contained in Section 2.
4.2 It shall be the responsibility of the City to install and maintain such control
valves and appurtenances in its water system as may be needed to regulate the pressure to
conform to the needs of the City's water system and customers. The District shall not be
responsible for any loss or damage related to failure of the City to install and maintain all
control valves required for system and customer protection.
4.3 Additional requirements are set forth in the Wholesale Water Operating Plan,
attached hereto as Exhibit “C” and incorporated herein, to address the basic operational needs
of the District’s water facilities and the City’s water facilities as they relate to the Agreement.
If conditions change, the Administrators may modify the Wholesale Water Operating Plan by
mutual agreement set forth in writing and signed by both Parties.
Page 4 of 13
If peak flow ratios (i.e.: peak flow/average flow) become an issue that adversely
affects the District’s ability to deliver water under the conditions of this Agreement, the
District may review and modify the Wholesale Water Operating Plan, attached hereto as
Exhibit “C,” in such a manner to reduce the adverse effects of peaking. If this effort is
unsuccessful, the District reserves the right to review and amend the wholesale water rate.
4.4 The District's System will be designed, maintained, and operated by the
District in a manner consistent with municipal water system standards and applicable rules
and regulations in order to provide reliability of service to the City. However, it is
understood and agreed that the District can make no guarantee as to pressure, quantity, or
continuity of service because of the possibility of accidents or unforeseen failures to the
District's or City of Everett's water systems. The District shall not be held liable for losses or
damage from a deficiency or failure to supply water due to accidents, acts of God, and any
other forces or conditions beyond the reasonable control of the District. Each party is
required to notify the other party of events, operational changes and/or emergencies that may
impact the operation of the City or the District as set forth in the Wholesale Water Operating
Plan attached hereto as Exhibit C.
4.5 In the event of planned shutdowns or other operational changes, the District
shall notify the City as outlined in the Wholesale Water Operating Plan attached hereto as
Exhibit C, and schedule such work to minimize the potential disruption of service to the City.
The City is responsible for notifying its customers of any disruptions in service.
Section 5. Water Quality
The water supplied by the District to the City under this Agreement shall meet all state
and federal drinking water standards at the Point of Delivery. The City, to the extent allowed
by law, shall be responsible for maintaining water quality beyond the Point of Delivery and
assurance of compatibility of delivered water with that supplied by the City; and the City
shall hold the District harmless from and against any claims, losses, or damages arising from
or relating to the introduction into its system of water or other substances beyond the Point of
Delivery.
Section 6. Wholesale Water Rate and Billing
6.1 Wholesale Water Rate: The wholesale water rate to be paid by the City to the
District shall be per 100 cubic feet ("CCF") of water, delivered to the City at the Master
Meter. The District’s water rates are set forth in the Table B-9 of the District’s Policies
Manual.
6.2 Wholesale Rate Adjustments: The wholesale water rate per CCF may be
adjusted by the District’s Board of Commissioners from time to time and as provided herein.
The District will provide notice to the City of any proposed adjustments to the wholesale
water rate as set forth in this Section.
Although it is not the District’s intent to adjust the wholesale water rate more than one
Page 5 of 13
(1) time per year and notwithstanding anything else to the contrary herein, should the
purchase cost of water to the District increase or decrease at any time during the term of this
Agreement, such change in cost per 100 CCF of water shall be reflected by a corresponding
equal increase or decrease in the wholesale water rate, effective upon the date such change
becomes applicable to the District. The District shall provide notice to the City of the
increase or decrease in the wholesale water rate as set forth in this Section.
The District agrees that the City’s wholesale water rate shall not be higher than the
commodity charge component of the District’s retail water rate for its residential customers.
6.3 Billing Period: The Master Meter shall be read by the District and the results
recorded at the end of each monthly billing cycle. Billing to the City will be issued on a
monthly basis. Payment to the District shall be due within 30 days of issuance of the billing
invoice. A payment shall be deemed delinquent if more than ten (10) days past due.
Delinquent wholesale water charge amounts shall accrue interest on the unpaid balance, from
the date of delinquency until paid, at the rate of one percent (1%) per month, or twelve
percent (12%) per year.
6.4 Review of Wholesale Water Rate Changes: The District shall provide to the
City documentation to support any proposed change in the wholesale water rate. The City
shall have the opportunity to comment on any proposed change. The District shall endeavor
to provide the City 60 days notice prior to implementing any proposed change to the
wholesale water rates.
Section 7. Use of City's Existing Water Sources
It is understood that the City intends to retain and utilize its existing sources and water
rights in addition to water purchased from the District, and to support reasonably uniform
daily and seasonal demand for water from the District.
Section 8. Future Capacity Changes
Should the City’s water supply require additional capacity in the future, all costs
associated with additional capacity and meter upsizing shall be borne solely by the City. Any
upgrades to the Master Meter shall be per the District’s most current version of its “Water
Resources Standards and Specifications for Design and Construction.” In addition, any
desired increase in capacity by the City will be subject to the District’s ability to provide
additional capacity and adjustment of the wholesale water rate as described in Section 6
above.
Section 9. Administrators
Each Party to this Agreement shall designate an individual (an “Administrator”), who
may be designated by title or position, to oversee and administer such Party’s participation in
this Agreement. The Parties’ initial Administrators shall be the following individuals:
Page 6 of 13
District’s Initial Administrator: City’s Initial Administrator:
AGM, Water Utility James X. Kelly, PE
PUD No. 1 of Snohomish County Public Works Director, City of Arlington
PO Box 1107 ms/LS 154 West Cox Ave
Everett, WA 98206-1107 Arlington, WA 98223
Each Party may change its Administrator at any time by delivering written notice of
such Party’s new Administrator to the other Party.
Section 10. Notices
10.1 All notices required to be given in writing by any Party to the other Party
pertaining to the administration of this Agreement shall be delivered either in person, by
United States mail, or by electronic mail (email) to the applicable Administrator. Notice
delivered in person shall be deemed given when accepted by the recipient. Notice by United
States mail shall be deemed given as of the date the same is deposited in the United States
mail, postage prepaid, and addressed to the Administrator at the addresses set forth in Section
9 of this Agreement. Notice delivered by email shall be deemed given as of the date and
time received by the recipient.
10.2 Notices and other communications pertaining to the day-to-day management
of facilities, coordinated work and other operational changes shall be subject to the
Wholesale Water Operating Plan attached hereto as Exhibit C.
Section 11. Indemnity
11.1 Nothing herein shall be interpreted to create indemnity or cross indemnity
agreements between the Parties. In the event of claim, loss or liability alleged to have arisen
out of the ownership or operation of the District’s water supply system or the City’s water
supply system, the Parties agree that their liability shall be borne in accordance with and as
determined under applicable Washington State and federal laws.
11.2 Notwithstanding any other provision of this Agreement, neither the City nor
the District shall be liable under or pursuant to this Agreement for any indirect, incidental,
special, exemplary or consequential damages, including but not limited to damages for lost
profits or benefits, even if such party has been advised of the possibility or existence of such
damages.
Section 12. Uncontrollable Forces or State or Federal Law Changes
Neither of the Parties hereto shall be considered in default in respect to any obligations
hereunder if prevented from fulfilling such obligations by reason of uncontrollable forces or
conditions, or material changes in Washington State or federal law. Parties rendered unable
to fulfill any obligation hereunder by reason of an uncontrollable force or condition, or
material change in state or federal law shall exercise due diligence to deal with such
Page 7 of 13
uncontrollable force or condition with all reasonable dispatch and to take actions consistent
with the purpose of this Agreement.
Section 13. Severability
If any provision of this Agreement or the application thereof to any person or
circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the
remainder of this Agreement and the application of that provision to other persons or
circumstances shall not be affected thereby, but shall instead continue in full force and effect,
to the extent permitted by law.
Section 14. Assignment
Neither this Agreement nor any right or privilege herein shall be assigned by any Party
without the written consent of the other Party.
Section 15. Resolution of Disputes
The parties may elect to submit any disputes to binding arbitration or other alternative
dispute resolution measures agreeable to both Parties. Each Party agrees to bear its own
costs, and any common costs of arbitration or alternative dispute resolution measure shall be
borne by the Parties. Disputes between the Parties not submitted by mutual agreement to
binding arbitration or such an alternative process shall be resolved by application to the
Superior Court of the State of Washington, with venue in Snohomish County. This contract
shall be enforced and interpreted in accordance with the laws of the United States and the
State of Washington. The prevailing Party in any dispute which proceeds to judgment in
superior court shall be entitled to reasonable attorney fees and costs.
Section 16. Term
This Agreement shall be effective from the date of execution by authorized
representatives of both parties hereto and shall continue in effect through December 31,
2043, unless terminated by mutual agreement or upon five (5)-years written notice by either
Party.
Section 17. Exhibits
Exhibits referred to throughout this Agreement, are attached hereto and incorporated
herein as though fully set forth at each reference.
Section 18. Miscellaneous
18.1 Headings. The headings used herein are for convenience of reference only
and shall not affect the meaning or interpretation of this Agreement.
18.2 No Third-Party Beneficiaries. Except as expressly set forth in this
Agreement, none of the provisions of this Agreement shall inure to the benefit of or be
Page 8 of 13
enforceable by any third party.
18.3 Waivers. Except as otherwise provided herein or as agreed to by the Parties,
no provision of this Agreement may be waived except as documented or confirmed in
writing. Any waiver at any time by a party of its right with respect to a default under this
Agreement, or with respect to any other matter arising in connection therewith, shall not be
deemed a waiver with respect to any subsequent default or matter. Either Party may waive
any notice or agree to accept a shorter notice than specified in this Agreement. Such waiver
of notice or acceptance of shorter notice by a Party at any time regarding a notice shall not be
considered a waiver with respect to any subsequent notice required under this Agreement.
18.4 Invalid Provision. The invalidity or unenforceability of any provision of this
Agreement shall not affect the other provisions hereof, and this Agreement shall be construed
in all respects as if such invalid or unenforceable provisions were omitted.
18.5 Amendment. No change, amendment, or modification of any provision of this
Agreement shall be valid unless set forth in a written amendment to this Agreement signed
by both Parties.
18.6 Assignment and Subcontracts. Neither Party may assign this Agreement or
assign or subcontract all or any part of such Party’s rights or obligations under this
Agreement, without the prior written consent of the other Party, which consent shall not be
unreasonably withheld. Without in any way limited the foregoing, this Agreement shall be
binding upon and shall inure to the benefit of the Parties hereto and their respective
successors and permitted assigns.
18.7 Counterparts. This Agreement may be executed in two or more counterparts,
each of which shall be deemed an original, but all of which together shall constitute one and
the same instrument.
18.8 Signature Authority. Each of the undersigned signatories represents and
warrants that he or she has all necessary and proper authorization to execute and deliver this
Agreement on behalf of the Party of which he or she is signing.
18.9 Rule of Construction. No provision of the Agreement shall be construed in
favor or against either of the Parties hereto by reason of the extent to which any such party or
its counsel participated in the drafting thereof or by reason of the extent to which such
provision or any other provision or provisions of this Agreement is or are inconsistent with
any prior draft thereof.
Page 9 of 13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this
_______ day of ____________, 20___.
Public Utility District No. 1 City of Arlington
of Snohomish County
By: __________________________ By: ___________________________
John Haarlow, CEO/General Manager Mayor
By: ___________________________
City Clerk
APPROVED AS TO FORM:
By: ________________________ By: ___________________________
Assistant General Counsel
Page 10 of 13
Page 11 of 13
Page 12 of 13
Exhibit C
WHOLESALE WATER OPERATING PLAN
BETWEEN PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY
AND THE CITY OF ARLINGTON
The purpose of this Wholesale Water Operating Plan (the “Operating Plan”) is to
provide additional criteria and processes under which the District and the City shall manage
their facilities, coordinate work, and notify the other Party regarding urgent or planned
shutdowns, or other operational changes that may affect water operations and/or facilities.
1. Operations Contacts
The following persons shall serve as the points of contact for notification of all
events/operational changes that impact the operation of the City or the District under
normal and emergency conditions, and oversight of this Operating Plan:
District’s Operations Contact:
Water Superintendent (Karen Latimer)
425-397-3005 (office) or 425-309-2882 (cell)
kjlatimer@snopud.com (email)
After hours only: 425-879-6735
Main water number: 425-397-3000
In the event the District’s Operations Contact is unreachable, please contact the
Alternate Contact:
Water Crew Coordinator (Lee Ervin)
425-397-3051 (office) or 425-327-4499 (cell)
ljervin@snopud.com (email)
City of Arlington's Operations Contact
Water Treatment Plant Lead (Bill Cochinella)
360-403-3533 (office) or 425-754-8346 (cell)
bcochinella@arlingtonwa.gov (email)
After hours: 360-403-3556
Main water number: 360-403-3526
In the event the City of Arlington’s Operations Contact is unreachable, please contact
the Alternate Contact:
Water Treatment Operator II (Zach Resch)
360-403-3519 (office) or 360-391-4803 (cell)
zresch@arlingtonwa.gov (email)
Page 13 of 13
2. Responsibilities of the City of Arlington
a. The City of Arlington shall maintain and repair all its Facilities starting at the
Point of Delivery from the District’s water system.
b. The City of Arlington shall provide the District’s Operations Contact advance
oral or written notice of any proposed event/operational occurrence that will
result in a flow change (increase or decrease) as follows:
i. For flow changes less than 300 gallons per minute (gpm), no
notification is required.
ii. For flow changes equal to or greater than 300 gpm, at least four (4)
hours’ notice is required.
c. If the City is unable to provide advance notice to the District of any proposed
event/operational occurrence as required in subsection b., the City shall
immediately notify the District subject to the requirements in Section 5.
Emergencies.
3. Responsibilities of the District
a. The District shall provide the City’s Operations Contact at least 24-hours oral
or written notice of any proposed event/operational occurrence that will result
in an impact to City water operations except for an emergency shutdown.
b. The District shall immediately notify the City whenever it experiences or
initiates an operational change outside the normal operating parameters of the
District’s supply.
c. The District shall own, maintain, and operate a Master Meter and rate of flow
control valve.
d. The District shall respond to the City’s flow change notifications by managing
flows in a manner that is consistent with the “Wholesale Water Agreement
Between Public Utility District No. 1 And City of Arlington.”
4. Shutdowns
a. For any planned shutdowns that impact the City, the District shall:
i. Communicate with the City’s Operations Contact listed in Section 1
about plans that may impact them at least 24-hours in advance to allow
for any necessary coordination.
ii. Strive to avoid planned shutdowns on Fridays through Sundays.
Page 14 of 13
b. The District shall immediately inform the City if an emergency shutdown is
necessary.
c. Data sharing
i. Each party shall provide the other party their system’s digital
communications, if requested, as described below:
Status of flow, storage, and pumping
5. Emergencies
a. The District shall notify the City’s Operations Contact listed in Section 1
whenever it experiences or initiates an operational change outside the normal
operating parameters of the District’s supply system. The District shall inform
the City’s Operations Contact if it believes that an emergency shutdown is
necessary.
b. The City shall be responsible for modifying or shutting down its operations
during a shutdown emergency as defined in Section 4.a. above.
c. Whenever the City believes an emergency shutdown of its operations is
necessary, its Operations Contact shall immediately inform the Districts
Operations Contact of the pending emergency shutdown.
d. The City shall be responsible for contacting the District’s Operations Contact
and coordinating the re-start of its operations following any emergency
shutdown.
e. The City shall be responsible for any damage to the District’s water system
caused by their negligent operation of facilities. The District shall be
responsible for any damage to the City’s facilities caused by negligent
operations of the District’s water supply system.
Effective January 1, 2018
Resolution No. 5829
Snohomish County PUD Water Rates
1
Table B-1
Service Connection Charge (1,2 )
Meter Meter Meter
Size Installation (2) Drop Only PRV
3/4 $1,355 $190 $280(3)
1 $1,520 $265 $280(3)
1½ Actual Cost $560
2 Actual Cost $640
Footnotes:
(1) Applicability: applies to all new customers connecting to a PUD facility, and all existing customers requesting additional
service work (See Section 2.6).
(2) Plus applicable City or County fees.
(3) Applies only when done concurrent with new service installation. If not done concurrently, charge is based on actual
costs.
Table B-2
General Facilities Charge (GFC) (1)
System GFC (2)
Integrated System
Paid at Time of Conveyance $3,645/ERU
Paid at Time of Lot Sale/Service Connection (3) $4,125/ERU
Satellite and Remote Systems (Sunday Lake & Storm Lake Ridge)
Paid at Time of Conveyance $5,915/ERU
Paid at Time of Lot Sale/Service Connection (3) $6,685/ERU
Footnotes:
(1) For applicability, see Section 3.3.
(2) See Table B-3 for ERU determination.
(3) Applies only to lots in developments whose bill of sale was accepted by the District after August 31, 1998, where the
Developer chose to defer payment responsibility to the property owner at the time of service connection.
Effective January 1, 1999
Snohomish County PUD Water Rates
2
Table B-3
ERU Determination
Customer Class ERU
Single-Family Residential 1 ERU
Dwelling Unit
Multi-Family Residential 0.778 ERU
Dwelling Unit
Commercial/Industrial
¾-inch meter 1 ERU
1-inch meter 2.5 ERU
1½-inch meter 5 ERU
2-inch meter 8 ERU
3-inch meter 1 ERU per 0.55 gpm estimated peak day demand (1)
4-inch meter 1 ERU per 0.55 gpm estimated peak day demand (1)
6-inch meter 1 ERU per 0.55 gpm estimated peak day demand (1)
8-inch meter 1 ERU per 0.55 gpm estimated peak day demand (1)
Footnotes:
(1) Estimated demand to be determined by the District, based on comparable facilities and information provided by the
Applicant or Customer.
Effective January 1, 2018
Resolution No. 5829
Snohomish County PUD Water Rates
3
Table B-4
Distribution System Charge (DSC) (1)
Category Responsible for Payment DSC
Single-Family Residential
(excluding Satellite, and other LUD Systems with specific DSC rates identified in Table B -5)
Subdivision (Long or Short Plat) Developer $38.00/front foot (2)
Individual Parcel New Customer $4,210/parcel
Multi-Family Residential (Duplex Lot) Developer or $4,210/parcel
New Customer
Multi-Family Residential (3 or more Developer or $38.00/front foot (2)
connections) New Customer
Commercial or Industrial (Multiple Developer or $38.00/front foot (2)
Parcel/Single Facility - Strip Malls, Large New Customer
Scale)
Commercial or Industrial (Individual Developer or $38.00/front foot (3)
Parcel/Single Facility, Small Scale) New Customer
Footnotes:
(1) Applicability: (See Section 2.6.3)
(2) Total length, measured in feet, of all subdivision or parcel boundaries that front on a public right-of-way that contains an
existing PUD main, or that will require a District main based on the PUD’s Comprehensiv e Water Plan.
(3) Total length, measured in feet, of the individual parcel that fronts on a public right-of-way that contains an existing
District main per Section 3.4.2. In the event the parcel abuts more than one road or public right-of-way, the DSC front
footage shall be calculated based upon the side of the parcel that abuts a road or public right-of-way from which the
parcel takes permanent access and from which the permanent service line is installed. In cases where the permanent
access and permanent service line are not taken from the same road or public right-of-way, the location of the
permanent service, as determined at the sole discretion of the District, shall be the side from which the DSC's are
calculated. The PUD shall be the sole arbiter in determining whether or not the Commercial or Industrial Facility shall be
deemed Small Scale.
Effective January 1, 2018
Resolution No. 5829
Snohomish County PUD Water Rates
4
Table B-5
Distribution System Charge (DSC) (1,2)
Exceptions from the Standard DSC for Satellite and other LUD Systems
Single-Family Residential
Service Category DSC ($)
Single-Family Residential, Within Acquired and LUD Systems
Getchell Park $4,655/connection
Ray Gray Road (non-assessed) $5,525/connection
Ray Gray Road (proportionately assessed) DSC Credit ($2,310)/connection
to full non-assessed DSC above $3,055/connection
Other Future Systems *
Footnotes:
(1) Applicability: (see Section 2.6.3)
(2) DSC for LUD's calculated from original Distribution portion of Assessment.
These numbers shall be used (with no annual adjustment) until the DSC as identified in Table B-4 is equal to or greater
than the DSC shown herein. At such time, the DSC from Table B-4 shall be used and the DSC number shall be removed
from Table B-5.
* To be determined case-by-case, on average cost per lot basis.
Effective March 1, 2023
Resolution No. 6106
Snohomish County PUD Water Rates
5
Table B-6
Water Service Rates and Charges - Single Family (1,2)
Monthly Unmetered
Customer Commodity Monthly Monthly
Description Charge Rate Rate Surcharge
General Rates and Charges $23.92 $3.66/CCF $60.59 N/A
Special Rates and Charges
Lake Roesiger (3) $23.92 $3.66/CCF $67.49 (3) N/A
Dubuque (5) $23.92 $3.66/CCF $69.09 (4) 10.00 (5)
Booster Facilities (6) $24.92 $3.66/CCF N/A N/A
T Marks/Joywood (7) $23.92 $3.66/CCF $89.09 (4) 30.00 (7)
Kayak Estates Water System (8) $23.92 $3.66/CCF $79.09 (4) 20.00 (8)
Cascade Acres (9) $23.92 $3.66/CCF $89.09 (4) 30.00 (9)
Warm Beach (10) $23.92 $3.66/CCF $94.09 (4) 35.00 (10)
Notes:
CCF = 100 Cubic Feet
N/A = Not Applicable
Footnotes:
(1) Single-family applications shall include single-family residential units; and duplexes and multiple -family residential
customers with individual meters to each unit.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) An additional charge of $0.84/CCF is charged to Lake Roesiger residents, for septic tank pumping.
(4) Includes monthly surcharge.
(5) Surcharge ends: July 1, 2026 (Refer to Resolution 4482)
(6) This schedule will be on limited accounts (see 2.3.11 Booster Facilities).
(7) Surcharge ends: August 1, 2028 for Joywood & March 1, 2018 for duplex units metered individually. (Refer to Resolution
5087)
(8) Surcharge ends: November 18, 2026 (Refer to Resolution 5271, plus delay due to actual ownership transfer date)
(9) Surcharge ends: December 31, 2034 (Refer to Resolution 5657)
(10) Surcharge ends: September 13, 2038 (Refer to Resolution 5864)
Effective March 1, 2023
Resolution No. 6106
Snohomish County PUD Water Rates
6
Table B-7
Water Service Rates and Charges - Multiple Family (1,2)
Monthly Septic
Customer Commodity Monthly Pumping
Description Charge Rate Surcharge Charge
General Rates and Charges $25.15 $3.63/CCF N/A N/A
Special Rates and Charges
Lake Roesiger (4) $25.15 $3.63/CCF N/A $0.84/CCF
Dubuque(3) $25.15 $3.63/CCF $10.00 (3) N/A
West Machias (5) $25.15 $3.63/CCF $30.00 (5) N/A
Kla-Ha-Ya (6) $25.15 $3.63/CCF $30.00 (6) N/A
Kayak Estates Water System (7) $25.15 $3.63/CCF $20.00 (7) N/A
Cascade Acres (8) $25.15 $3.63/CCF $30.00 (8) N/A
Warm Beach (9) $25.15 $3.63/CCF $35.00 (9) N/A
Notes:
CCF = 100 Cubic Feet
N/A = Not Applicable
Footnotes:
(1) Multiple-family applications shall include duplexes, triplexes, and other multiple -family residential customers of two
units or more, metered through one meter.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) Surcharge ends: July 1, 2026 (Refer to Resolution 4482)
(4) An additional charge of $0.84/CCF is charged to Lake Roesiger residents for septic tank pumping.
(5) Surcharge ends: November 1, 2025 (Refer to Resolution 5087)
(6) Surcharge ends: February 1, 2025 (Refer to Resolution 5087)
(7) Surcharge ends: November 18, 2026 (Refer to Resolution 5271, plus delay due to actual ownership transfer date)
(8) Surcharge ends: December 31, 2034 (Refer to Resolution 5657)
(9) Surcharge ends: September 13, 2038 (Refer to Resolution 5864)
Effective March 1, 2023
Resolution No. 6106
Snohomish County PUD Water Rates
7
Table B-8
Water Service Rates and Charges - Commercial/Industrial (1,2)
Monthly
Monthly Septic
Customer Commodity Monthly Pumping
Description Charge Rate Surcharge Charge
General Rates and Charges $54.66 $3.53/CCF N/A N/A
Special Rates and Charges
Lake Connor Park $102.75 $4.16/CCF N/A N/A
Lake Roesiger (3) $54.66 $3.53/CCF N/A $0.84/CCF
Kayak Estates Water System (4) $54.66 $3.53/CCF 20.00 (4) N/A
Warm Beach (5) $54.66 $3.53/CCF 35.00 (5) N/A
Notes:
CCF = 100 Cubic Feet
N/A = Not Applicable
Footnotes:
(1) Commercial or industrial occupants, including governmental and institutional occupants.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) An additional charge of $0.84/CCF is charged to Lake Roesiger customers for septic tank pumping.
(4) Surcharge ends: November 18, 2026 (Refer to Resolution 5271, plus delay due to actual ownership transfer date)
(5) Surcharge ends: September 13, 2038 (Refer to Resolution 5864
Effective December 1, 2020
Resolution No. 5983, 5985 & 5986
Snohomish County PUD Water Rates
8
Table B-9
Wholesale Water Service (1,2)
Commodity Charge
City of Granite Falls $2.20/CCF
Footnotes:
(1) Available only for wholesale water service for resale by a wholesale customer to its retail water customers.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) Wholesale service to Granite Falls is subject to terms as defined in the Wholesale Water Agreement between the District
and the City of Granite Falls, as amended from time to time.
Commodity Charge
City of Arlington (3,4) $2.25/CCF (5)
Footnotes:
(1) Available only for wholesale water service for resale by a wholesale customer to its retail water customers.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) Water will be supplied through one master meter.
(4) Wholesale service to Arlington is subject to terms as defined in the Wholesale Water Agreement between the District
and the City of Arlington, as amended from time to time, including, but not limited to, Section 3 thereof.
(5) The actual rate for each year will be based on the average costs of the preceding year for each of the wholesale cost
components as described in Exhibit 2 of the Wholesale Water Agreement with the City of Arlington.
Commodity Charge
City of Snohomish $2.85/CCF
Footnotes:
(1) Available only for wholesale water service for resale by a wholesale customer to its retail water customers.
(2) Wholesale service to Snohomish is subject to terms as defined in the Wholesale Water Agreement between the District
and the City of Snohomish, as amended from time to time.
Effective March 1, 2023
Resolution No. 6106
Snohomish County PUD Water Rates
9
Table B-9
Wholesale Water Service (1,2)
Monthly
Customer Commodity
Charge Rate
Twin Falls/Seymours (3,4) $54.66 $3.53/CCF (5)
Notes:
CCF = 100 Cubic Feet
Footnotes:
(1) Available only for wholesale water service for resale by a wholesale customer to its retail water customers.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) Water will be supplied through one master meter.
(4) Wholesale service to Twin Falls/Seymours is subject to terms as defined in the Wholesale Water Agreement between the
District and Twin Falls/Seymours, as amended from time to time, including, but not limited to, Section 2 thereof.
(5) The actual rate for each year will be based on the District’s Water Commercial/Industrial Rate as described in Section 3 of
the Wholesale Water Agreement with Twin Falls/Seymours.
Monthly
Customer Commodity
Charge Rate
Sudden View/Blue Rock Water Co./Iliad (3,4) $54.66 $3.53/CCF (5)
Notes:
CCF = 100 Cubic Feet
Footnotes:
(1) Available only for wholesale water service for resale by a wholesale customer to its retail water customers.
(2) Rates are subject to proportional increases to compensate for any gross revenue tax imposed by any municipal body
upon the District.
(3) Water will be supplied through one master meter.
(4) Wholesale service to Sudden View/Blue Rock Water Co./Iliad is subject to terms as defined in the Wholesale Water
Agreement between the District and Sudden View/Blue Rock Water Co./Iliad, as amended from time to time, including,
but not limited to, Section 2 thereof.
(5) The actual rate for each year will be based on the District’s Water Commercial/Industrial Rate as described in Section 3 of
the Wholesale Water Agreement with Sudden View/Blue Rock Water Co./Iliad.
Effective November 1, 2013
Resolution No. 5647
Snohomish County PUD Water Rates
10
Table B-10
Miscellaneous Fees
1 Account Service Charge $15
2 Disconnect Fee (Due to customer request or non-payment) $40
3 Same Day Reconnect During Business Hours* $80
4 Next Day Reconnect During Business Hours* $40
5 Key Box Installation $150
6 Returned Check Charge $20
7 Late Payment $10
8 Damage and Security Deposit for temporary water service (physical water service) $500
9 Security Deposit for Residential Water Accounts $60
10 Damage and Security Deposit Interest Current Rate
11 Meter Abandonment/Removal Fee** $1,530**
12 Records Research Charge Actual Cost
13 Meter Water Test Actual Cost
14 Crew/Serviceman Standby (Customer Request) Actual Cost
15 Damage from Addition of New Equipment Actual Cost
16 Damage to District Property Actual Cost
17 Disconnection, Non-routine Actual Cost
18 Recording Fees Actual Cost
19 Temporary Construction Fill Station $900
20 Bulk Water Use Deposit (Key) $275
19 Bulk Water Use Fee
Daily Permit, Limited to 2,500 gallons; or 334 cubic feet $35
Monthly Permit, Limited to 10,000 gallons; or 1,336 cubic feet $75
Six-Month Permit, Limited to 60,000 gallons; or 8,021 cubic feet $300
22 After-Business Hours* Service Call Actual Cost
Customer Equipment Failure, Customer Request to Repair Minimum $150
23 After-Business Hours* Connection for New Customer $150
(plus Account Service Charge) $15
22 After-Business Hours* Reconnection – Water $150
* Regular Business Hours: 8:00 a.m. to 5:30 p.m., Monday through Friday, excluding weekends and holidays.
** Subject to automatic annual adjustment based upon the change ratio of the Engineering News Record Construction Cost
Index for the Seattle Area as reported on a November-to-November calendar basis.
Effective November 1, 2013
Resolution No. 5647
Snohomish County PUD Water Rates
11
Table B-11
Engineering Service Fees
Plan Review Fee - Two (2) Reviews
Residential $250
Non-residential $1,000
Letter of Credit Processing Fee (for developer extensions) $200
Extension Agreement Fee $30/ERU
Booster Pump Agreement Fee $25
County Right-of-Way Permit Fee $100
Interim Connection Agreement Processing Fee $100
LUD Petition Fee $100
LUD Administration Charge $200
LUD Feasibility Study Actual Cost
Non-standard Services Actual Cost
Satellite System Preliminary Feasibility Study Actual Cost
Satellite System Full Feasibility Study Actual Cost
Water Availability Letter
General $25
Fire Flow Model $200
Fire Flow Test $300
Table B-12
Standard Penalties
Unauthorized Taking of Water Minimum of $200
Tampering with Equipment Minimum of $200
Unauthorized Valve Operation Minimum of $200
Tapping Main without Advance Notification Minimum of $200
Customer Self-Connection or Reconnection $200
Unauthorized Use of District Fire Hydrant $200
Unauthorized Use of District Fill Station $200
Meter Access $250
City of Arlington Council Agenda Bill Item: WS #4 Attachment DCOUNCIL MEETING DATE: July 10, 2023 Low bid award for the 204th Street/74th Avenue Intersection Project
Certified Bid Tab 204th/74th Intersection
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $1,199,999.00 BUDGET CATEGORY: Transportation Improvement Fund Water Capital Funds BUDGETED AMOUNT: $930,000 budgeted 2023 budget amendment may be needed. LEGAL REVIEW: DESCRIPTION: Review of bid tabulation for award of the 204th/74th Intersection Project to the apparent low bidder.
pull-outs at the 204th St and 74th Ave intersection. Project also includes replacement of approximately 450 LF of old AC water main. Design was completed in 2022 and ROW procurement on the north leg was finalized in 2023. The 204th/74th Intersection project was advertised for bid in early June and bids were opened on June 29. Four bids were received. The apparent low bidder is Reece Construction Company. The bid will be qualified and certified by the July 17 Council meeting. Upon certification, staff will be recommending the project be awarded to Reece Construction if they remain the lowest qualified bidder. ALTERNATIVES: Remand to staff for further evaluation.
move to award the 204th/74th Intersection Project to Reece Construction Company in the amount of $1,199,999.00, and authorize the Mayor to sign the Construction Contract.”