HomeMy WebLinkAbout06-26-23 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Request for Permit Fee Waiver ATTACHMENT A
Staff Presentation: Paul Ellis
Council Liaison: Debora Nelson
2. IT Intern Position and Non-Represented Pay Plan Changes for 2023 ATTACHMENT B
Staff Presentation: Paul Ellis
Council Liaison: Don Vanney
3. May Financial Report ATTACHMENT C
Staff Presentation: Kristin Garcia
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
Arlington City Council Workshop
Monday, June 26, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
City of Arlington Council Agenda Bill WS #1 Attachment June 26, 2023 Building Permit Fee Waiver
Fee Waiver Request Form
IT Department; Bryan Terry, Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: Community Development BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
consideration to waive the permit fee for the 2nd floor remodel. The fees being considered are $2,083.34.
ALTERNATIVES:
move to approve the fee waiver for the building permit fees for the City Hall 2nd floor remodel.”
PERMIT FEE WAIVER REQUEST
Community & Economic Development
City of Arlington • 18204 59th Ave NE • Arlington, WA 98223 • Phone (360) 403-3551
REV5.2021 Page 1 of 1
PER THE CURRENT FEE RESOLUTION
Section 1. Fees and Charges—General.
1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable.
1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution.
1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a specific action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in effect at the time the specific action or phase of an action is requested or occurs.
1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-profit organization or government agency.
NOTE: State Surcharge Fees cannot be waived.
Permit Number: Total Amount: $ Staff Requesting Fee Waiver: Staff Department: Staff Email: Staff Phone #:
Reason for Waiver:
Council Workshop Date: Council Approval Date: Signatory Authority: Print Name:
CED STAFF USE ONLY
FEE BREAKDOWN Plan Review Fee(s) $ Permit Fee(s) $ Processing Technology Fee $ State Surcharge Fee $ Other: $ Other: $ ACCEPTED BY DATE STAMP
City of Arlington Council Agenda Bill WS #2 Attachment
June 26, 2023 SUBJECT: IT Intern Position and Non-Represented Pay Plan Changes for 2023
IT Intern Position Description, 2023 Non-Represented Employees Pay Plan effective July 1, 2023
IT Department; Bryan Terry, Director and Administration/HR; James Trefry EXPENDITURES REQUESTED: 0 – there is sufficient available budget BUDGET CATEGORY: Non-Represented Personnel BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The IT Department and Human Resources are requesting a revision of the 2023 pay plan to reflect a new Pay Grade for the new position of IT Intern. There is no current 2023 additional budget impact associated with this proposed IT Department change.
Administrator II and an IT Technician. There is a need for a short-term seasonal employee to assist existing IT staff with lower-level functions as the City is in the process of migrating to multiple new platforms and infrastructure. This work is meant to augment and not supplant the AFSCME-represented unionized workforce to alleviate a short-term bubble in work demands. It also offers an opportunity to create a pipeline of interested candidates in the community for potential future careers in IT with the City or other public entities. ALTERNATIVES:
modification to the Salary Schedule for Non-Represented Employees, to be effective July 1, 2023.”
CITY OF ARLINGTON JOB DESCRIPTION
Title: IT Intern
FLSA: Non-Exempt
Union: Non-Represented
Reports To: Information Technology Manager
Definition
Individuals assigned to this position will perform as a trainee or otherwise in a learning
capacity under the direction of the IT Manager or designee in any of the offices, clerical
and administrative areas on a temporary basis. During the internship the individual will
be exposed to operational issues, technical documentation, hardware and software
installations, and general office practices.
Work is performed in an office or structural environment utilizing desktops, laptops,
servers, network switches, firewalls, and routers, mobile devices and all related
peripherals and software. Individuals are exposed to long viewing of a computer monitor,
noise from computer operations and electricity in working with equipment.
Essential Job Functions
• Install, troubleshoot, repair and maintain computer equipment.
• Provide end-user support for all LAN-based applications.
• Install and configure workstations.
• Maintain communication closets to ensure proper working conditions.
• Provide first-level computer support for all City employees.
• Prepare end-of-life equipment for disposal
• Perform duties as assigned by Systems Administrator or IT Manager
Required Knowledge, Skills and Abilities
• Requires working knowledge of advanced computer workstations, LAN network
concepts and LAN equipment.
• Requires working knowledge of current Windows desktop and server software.
• Requires a degree of creativity and latitude.
• Requires ability to be flexible under changing priorities.
• Requires ability to handle multiple jobs at one time and be able to work under
pressure.
• Requires ability to be responsive and flexible to the needs of the using departments.
• Requires ability to organize and apply logic.
• Requires the ability to develop and maintain positive relationships with co-workers,
supervisors, citizen groups and the public in general.
Qualifications
• Currently enrolled at an accredited college in an Information Technology program.
• Requires a valid Washington State Driver’s License and a driving record acceptable
to the City.
• Must be U.S. Citizen or legally eligible to work in the United States.
• Successfully pass WSP WATCH background check.
• Depending on assignment, may be required to pass a comprehensive background
check prior to employment and periodically during employment.
• Depending on assignment, must maintain Washington State Patrol Access Security
Awareness Training required by The Criminal Justice Information Services (CJIS)
Division of the FBI to access necessary network infrastructure.
Working Conditions
Work is performed primarily indoors in an office environment utilizing standard office
equipment. Position requires the ability to travel to a variety of meeting locations both
inside and outside the City, and may include attendance at meetings and events outside
normal working hours. May sometimes be required to drive a City-owned vehicle to
various work sites.
While performing the duties of this job, the employee may be required to sit, stand and
use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently
required to walk, reach with hands and arms, stoop, kneel, crouch, or crawl. The
employee frequently is required to talk or hear. Duties are often performed in an office
environment and may require sitting or standing for extended periods of time. The
employee may occasionally be required to lift computer and office equipment, possibly
up to 50 pounds but will frequently lift items of approximately 10-15 pounds.
______________________________________________________________________________
The statements contained herein reflect general details as necessary to describe the principal
functions of this job, the level of knowledge and skill typically required, and the scope of
responsibility, but should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned including work in other functional areas to
cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
Pay Grade Position Title Step 1 Step 2 Step 3 Step 4 Step 5M Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Step 12
A Seasonal Maintenance Laborers 18.45 21.00 19.48 19.99
A Finance Intern
A GIS Seasonal Worker
A-IT IT Intern 20.00 21.00 22.00 23.00 24.00 25.00
B 4,552 4,688 4,829 4,974 5,123 5,226 5,330 5,437 5,546 5,656 5,770 5,885
B 54,623 56,261 57,949 59,688 61,478 62,708 63,962 65,241 66,546 67,877 69,235 70,619
G Executive Analyst 6,039 6,220 6,407 6,599 6,797 6,933 7,072 7,213 7,357 7,505 7,655 7,808
G 72,470 74,644 76,883 79,189 81,565 83,196 84,860 86,558 88,289 90,054 91,856 93,693
H Communications Specialist 6,522 6,718 6,919 7,127 7,341 7,488 7,637 7,790 7,946 8,105 8,267 8,432
H Deputy Clerk 78,267 80,615 83,034 85,525 88,090 89,852 91,649 93,482 95,352 97,259 99,204 101,188
H Police Services Supervisor
I City Clerk/Executive Assistant 7,044 7,255 7,473 7,697 7,928 8,087 8,248 8,413 8,582 8,753 8,928 9,107
I Finance Accountant 84,529 87,064 89,676 92,367 95,138 97,040 98,981 100,961 102,980 105,040 107,140 109,283
I PW Accountant
J GIS Manager 7,608 7,836 8,071 8,313 8,562 8,734 8,908 9,086 9,268 9,454 9,643 9,835
J M&O Supervisor 91,291 94,030 96,850 99,756 102,749 104,804 106,900 109,038 111,218 113,443 115,712 118,026
K Airport Operations Manager 8,216 8,463 8,717 8,978 9,247 9,432 9,621 9,813 10,010 10,210 10,414 10,622
K Finance Supervisor 98,594 101,552 104,598 107,736 110,968 113,188 115,452 117,761 120,116 122,518 124,969 127,468
K Police Services Manager
K Water Utility Supervisor
K WW Utility Supervisor
L Building Official 8,873 9,140 9,414 9,696 9,987 10,187 10,391 10,598 10,810 11,027 11,247 11,472
L Development Services Manager 106,482 109,676 112,966 116,355 119,846 122,243 124,688 127,181 129,725 132,320 134,966 137,665
L M&O Manager
L Natural Resources/ SW Manager
L Planning Manager
L Utilities Manager
M Community Engagement Director 9,583 9,871 10,167 10,472 10,786 11,002 11,222 11,446 11,675 11,909 12,147 12,390
M Enterprise Data and Technology Manager 115,000 118,450 122,004 125,664 129,434 132,022 134,663 137,356 140,103 142,905 145,763 148,679
N Assistant Finance Director 10,350 10,661 10,980 11,310 11,649 11,882 12,120 12,362 12,609 12,861 13,119 13,381
N City Engineer 124,200 127,926 131,764 135,717 139,788 142,584 145,436 148,344 151,311 154,338 157,424 160,573
N Permit Center Manager
Deputy Public Works Director 11,385 11,727 12,078 12,441 12,814 13,070 13,332 13,598 13,870 14,148 14,431 14,719
O Deputy Public Works Director 136,620 140,719 144,940 149,288 153,767 156,842 159,979 163,179 166,442 169,771 173,167 176,630
O Police Lieutenant
O IT Manager
P Human Resources Director 11,960 12,319 12,688 13,069 13,461 13,730 14,005 14,285 14,571 14,862 15,159 15,462
143,519 147,825 152,260 156,828 161,532 164,763 168,058 171,419 174,848 178,345 181,912 185,550
Q Administrative Services Director 12,558 12,935 13,323 13,722 14,134 14,417 14,705 14,999 15,299 15,605 15,917 16,236
Q Airport Director 150,695 155,216 159,873 164,669 169,609 173,001 176,461 179,990 183,590 187,262 191,007 194,827
Q Deputy Police Chief
July 2023 Non-Represented Employees
R CED Director 13,186 13,581 13,989 14,409 14,841 15,138 15,440 15,749 16,064 16,385 16,713 17,047
R Public Works Director 158,230 162,977 167,866 172,902 178,089 181,651 185,284 188,990 192,770 196,625 200,558 204,569
R Finance Director
R Information Technology Director
S Police Chief 13,786 14,199 14,625 15,064 15,516 15,826 16,143 16,466 16,795 17,131 17,474 17,823
S 165,430 170,393 175,504 180,769 186,193 189,916 193,715 197,589 201,541 205,572 209,683 213,877
T City Administrator 15,164 15,619 16,088 16,571 17,068 17,409 17,757 18,112 18,475 18,844 19,221 19,605
T 181,973 187,432 193,055 198,846 204,812 208,908 213,086 217,348 221,695 226,129 230,651 235,264
City of Arlington Council Agenda Bill WS #3 Attachment June 26, 2023 May 2023 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Smartsheet Budget Report - May
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
ARPA Program Summary
May2023
Updated Budget Amount Spent to Date:Completed By:
Laptops for remote work/field use $ 306 306$ Complete
Touchless entry lock systems for City $ 281,318 281,318$ Complete
Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete
Tourism Event Funding $ 89,287 89,287$ Complete
Parklets $ 119,847 119,847$ Complete
Utility Credit program $ 40,036 40,036$ Complete
Smokey Point Park Land $ 964,837 964,837$ Complete
COVID Position $ 246,000 101,040$ Expenses thru 2024
COVID supplies $ 12,985 8,434$ ongoing thru 2024 as needed
Cyber security upgrades $ 180,000 112,462$ Thru 2024
Utility system security improvements $ 237,310 28,238$ Complete by 12/2023
Winter Festival $ 200,000 148,852$ Budget remaining for 2023 season
Communications $ 80,000 34,084$ Contract thru 12/2023
Arlington Community Resource Center $ 360,000 97,763$ Contract thru 12/2024
NW Innovation Center $ 25,000 11,100$ Contract thru 12/2024
Food distribution (food bank) $ 65,000 65,000$ Complete 4/2023
Cold weather shelter $ 40,000 -$ Developing contract thru 2024
Smokey Point Park Improvements $ 1,328,999 -$ In design
Design/build food truck park $ 1,366,625 61,919$ In design
After school program/childcare (Boys & Girls Club) $ 77,000 -$ In discussions
TOTAL ARPA BUDGET 5,734,550$ 2,184,523$ 3,550,027$
Completed Projects
Projects under contract and will fully utilize budget
Portfolio - Budget Report
Department Project Name Contract Amount Actual Remaining Phase % Complete Expiration
Date Grant Funded Grant Amount Grantor
1 Administration Art 172nd/ 43rd Roundabout Karla Matzke $25,000.00 $0.00 $25,000.00 05/30/23 No << Grant Amount >>
2 Administration 2023 Western Fireworks Display $11,000.00 $5,500.00 $5,500.00 07/04/23 No << Grant Amount >>
3 Administration Jensen Park Restroom site plan $27,000.00 $3,223.25 $23,776.75 07/30/23 No << Grant Amount >>
4 Administration Art Erica Knapp mural 2023 $15,000.00 $7,500.00 $7,500.00 09/30/23 No << Grant Amount >>
5 Administration NWRIC $5,000.00 $2,875.00 $2,125.00 12/30/23 No << Grant Amount >>
6 Administration Business Education Series $5,000.00 $0.00 $5,000.00 12/31/23 Yes $5,000.00 ARPA
7 Administration Meet Me in Arlington Communications Project $24,000.00 $33,000.00 $15,000.00 12/31/23 Yes $24,000.00 ARPA
8 Administration Zencity Carahsoft Agreement - Communications $19,674.00 $0.00 $19,674.00 12/31/23 No << Grant Amount >>
9 Airport Rwy 16/34 Mill and Overlay Project $2,917,379.41 $2,568,938.27 $348,441.14 06/30/23 Yes $291,261.00 FAA
10 Airport Airside Solutions PSA Project Not to exceed 4,000.00
annually $0.00 $0.00 10/31/23 No << Grant Amount >>
11 Airport Dowl Engineering Professional Services Agreement $500.00 $0.00 $500.00 N/A 01/31/28 No $500.00
12 Community and Economic
Development Food Truck Court $100,000.00 $61,594.75 $38,405.25 06/30/23 Yes $100,000.00 Federal
13 Community and Economic
Development Housing Action Plan Implementation (HAPI) Grant $100,000.00 $86,241.55 -$50,581.18 06/30/23 Yes $100,000.00 Department of Commerce
14 Community and Economic
Development Smokey Point Community Park $818,680.00 $36,530.00 $782,150.00 04/17/24 Yes $1,013,723.00 ARPA
15 Community and Economic
Development 2024 Comprehensive Plan Update $390,000.00 $165,646.77 $224,353.23 05/01/24 No << Grant Amount >>
16 Community and Economic
Development Island Crossing Subarea Plan $0.00 $0.00 $0.00 No << Grant Amount >>
17 Finance Finance Communications & Cultural Analysis $6,000.00 $6,000.00 $0.00 06/30/23 No << Grant Amount >>
18 Finance Volunteers of Western Washington Arlington Community
Resource Center $50,000.00 $8,645.00 $41,355.00 12/31/23 Yes << Grant Amount >>State of Washington
19 Finance Capacity Funding $50,000.00 $4,448.87 $45,551.13 12/31/24 No << Grant Amount >>
20 IT - Information Services Arlington Police Department Door Adds $13,936.84 $13,240.00 $696.84 06/01/23 No << Grant Amount >>
21 IT - Information Services City Hall 2nd Floor IT Offices - Electrical Remodel $18,228.66 $0.00 $19,254.12 06/14/23 No << Grant Amount >>
22 IT - Information Services SharePoint Modernization $58,500.00 $0.00 $58,500.00 07/01/23 No << Grant Amount >>
23 IT - Information Services City Hall 2nd Floor IT Offices $74,974.34 $37,487.17 $37,487.17 07/26/23 No << Grant Amount >>
24 IT - Information Services Broadband Feasibility Study $68,847.00 $16,200.00 $36,447.00 08/31/23 No << Grant Amount >>
25 IT - Information Services Council Sound Upgrade $21,048.99 $0.00 $21,048.99 09/30/23 No << Grant Amount >>
26 Maintenance & Operations 2022 Thermoplastic Program $123,189.95 $117,223.66 $5,966.29 08/31/22 No
27 Police Arlington Police Department Strategic Planning $2,500.00 $0.00 $2,500.00 08/15/23 No << Grant Amount >>
28 Police Law Enforcement Embedded Social Worker $188,748.31 $49,867.01 $138,881.30 12/31/23 No << Grant Amount >>
29 Public Works 816 N West Ave - WTP HVAC $28,538.93 $0.00 $28,538.93 34%07/14/23 No << Grant Amount >>
30 Public Works 2023 Utility Improvement & Pavement Preservation $190,239.71 $124,246.41 $65,993.30 26%07/31/23 No << Grant Amount >>
31 Public Works Waste Reduction & Recycling Program $27,468.00 $0.00 $27,468.00 N/A 90%07/31/23 Yes $20,601.00 Dept of Ecology
32 Public Works Gleneagle Reservoir Roof Replacement Project $454,760.00 $455,594.07 $1,080,779.10 Construction 20%09/20/23 No << Grant Amount >>
33 Public Works 2023-2026 On-Call Water & Sewer System Engineering
Support $40,000.00 $0.00 $40,000.00 N/A 12/29/23 No $0.00
34 Public Works 169th St Connecting Segment $51,129.00 $41,398.97 $9,730.03 Design 16%12/31/23 No
35 Public Works Arlington Traffic Calming Program $45,000.00 $8,918.75 $27,162.50 N/A 16%12/31/23 No << Grant Amount >>
36 Public Works Division/Broadway Restoration Project $69,779.54 $32,756.19 $17,591.70 Design 15%12/31/23 Yes $360,555.00 FHWA
37 Public Works Sewer Model Hydraulic Analysis & Coordination $71,400.00 $32,198.67 $39,201.33 12/31/23 No << Grant Amount >>
38 Public Works Water Model Hydraulic Analysis & Coordination $57,183.00 $25,146.07 $32,036.93 19%12/31/23 No << Grant Amount >>
39 Public Works Arlington Transportation Master Plan $154,700.00 $67,463.75 $87,236.25 0%12/31/23 No << Grant Amount >>
40 Public Works Haller Wellfield Improvements $136,228.00 $0.00 $136,228.00 N/A 12/31/23 No << Grant Amount >>
41 Public Works Sodium Hypochlorite Drum Delivery $5,924.16 $1,917.34 $4,006.82 N/A 54%12/31/23 No << Grant Amount >>
42 Public Works Sodium Hypochlorite Bulk Delivery $23,760.00 $11,654.30 $12,105.70 N/A 80%12/31/23 No << Grant Amount >>
43 Public Works 204th St & 74th Ave Intersection Improvements $12,500.00 $0.00 $178,052.70 Design 75%12/31/23 No << Grant Amount >>
44 Public Works Arlington Parking Lots $10,500.00 $7,875.00 $2,625.00 Design 19%12/31/23 No << Grant Amount >>
45 Public Works Air Flow Meter Calibration Service $23,859.17 $13,697.48 $10,161.69 N/A 59%06/17/24 No << Grant Amount >>
46 Public Works Liquid Flow Meter Calibration Services $17,735.03 $0.00 $17,735.03 N/A 59%06/17/24 No << Grant Amount >>
47 Public Works Smokey Point Corridor $959,788.00 $727,840.55 $231,947.45 Design 24%06/30/24 Yes $959,788.00 PRSC
48 Public Works Sanitary Sewer Inflow & Infiltration Control $253,930.00 $43,039.42 $210,890.58 Construction 13%10/18/24 No $500.00
49 Public Works Emergency Generator Maintenance Services $37,604.06 $8,155.17 $29,448.89 N/A 0%11/15/24 No << Grant Amount >>
50 Public Works 74th Ave Trail $193,494.15 $37,587.66 $155,906.49 Design 18%12/31/24 Yes $63,528.00 PSRC
51 Public Works 211th Place Corridor Improvements $318,778.70 $0.00 $318,778.70 Design 7%12/31/24 Yes $230,000.00 Transportation Improvement
52 Public Works Public Works Financial Consulting $60,000.00 $0.00 $60,000.00 N/A 03/31/25 No << Grant Amount >>
53 Public Works Biosolids Hauling and Beneficial Use Unit priced $30,302.07 -$30,302.07 N/A 03/28/26 No << Grant Amount >>
54 Public Works 2022 Utility Improvement and Pavement Preservation $3,120,045.76 $2,457,604.11 $662,441.65 Construction 89%No N/A
55 Public Works WA Trucking Water Main Replacement $134,291.59 $115,786.14 $18,505.45 Construction 99%No
56 Public Works Potable Water Production Well installation $528,465.50 $60,563.82 $467,901.68 Construction No << Grant Amount >>
57 Public Works Silo Demo & Lime Removal $39,894.50 $0.00 $39,894.50 Construction 92%No << Grant Amount >>
58 Public Works Roundhouse Demolition $21,700.00 $0.00 $21,700.00 Construction 54%No << Grant Amount >>
59 67th Ave Sewer $120,011.00 $89,846.41 $30,164.59 26%12/31/23
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