HomeMy WebLinkAbout06-05-23 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
ATTACHMENT A
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Legislative Session Re-Cap by Kelsey Hulse, Strategies 360
Introduced by Mayor Barb Tolbert
PROCLAMATIONS
Ride Transit Month
Read by Mayor Pro Tem Jan Schuette
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette
1. Minutes of the May 15 and May 22, 2023 Council meetings and ATTACHMENT B
May 22, 2023 Joint meeting
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Ordinance Amending Chapter 9.40 of the Arlington Municipal Code ATTACHMENT C
Staff Presentation: Steve Peiffle
Council Liaison: Mayor Pro Tem Jan Schuette
2. Low Bid Award for the 2023 Utility Improvement and ATTACHMENT D
Pavement Preservation (UPP) Project
Staff Presentation: Jim Kelly
Council Liaison: Heather Logan
Arlington City Council Meeting
Monday, June 5, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
3. Request for Full-Time Employee at Arlington Municipal Cemetery ATTACHMENT E
Staff Presentation: Jim Kelly
Council Liaison: Don Vanney
4. Dedication of Real Property for Public Right of Way ATTACHMENT F
Staff Presentation: Marc Hayes
Council Liaison: Debora Nelson
5. Resolution to Waive Fees for the Arlington Fly-In (SkyFest) Event ATTACHMENT G
Staff Presentation: Marty Wray
Council Liaison: Michele Blythe
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
PROCLAMATION WHEREAS, mobility is a human right, and public transit is an essential aspect in meeting this right and keeping Snohomish County’s people, communities, and economies moving; and WHEREAS, the transit system in Snohomish County is vast and varied to meet the diverse needs of the region and includes local and commuter buses, paratransit services, vanpools, innovative services, and more; and WHEREAS, public transit is a lifeline for many in our county, particularly for people with disabilities, seniors, people with low incomes, and essential workers, as it connects them to jobs, medical care, food, essential goods, families, and communities; and WHEREAS, transit is an economically, healthy, and environmentally sound transportation mode that can be used to access local destinations, workplaces, businesses, and regional landmarks; and WHEREAS, Community Transit continues to work closely with local jurisdictions, city planners and staff to incorporate local growth patterns into future transit planning;, and WHEREAS, the Washington state legislature passed the transformational Move Ahead Washington transportation package in March 2022, which will make our state’s transportation system safer, more convenient, and more accessible for transit riders; and WHEREAS, all people 18 and under can ride transit for free; and WHEREAS, regional transit agencies and transportation advocacy organizations are promoting June as Ride Transit Month to encourage alternatives to driving. NOW, THEREFORE, I, Barbara Tolbert, Mayor of Arlington, do hereby proclaim the month of June 2023 as “Ride Transit Month” in Arlington, Washington. ______________________________________ _________________________ Barbara Tolbert, Mayor Date
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Council Chambers 110 East 3rd Street Monday, May 15, 2023
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Sheri Amundson, Dave Ryan, Jim Kelly, Jonathan Ventura, City Attorney Steve Peiffle, Dave Varga, Tony Orr, and Wendy Van Der Meersche.
Also Known to be Present: Kathy Vanney, Caera Gramore, Heather Beck, Michael Bear, and Tia Pollick. Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS Councilmember Debora Nelson read the National Public Works Week proclamation. Councilmember Yvonne Gallardo-Van Ornam read the National Police Week proclamation.
PUBLIC COMMENT Caera Gramore, Arlington, provided comments. Heather Beck, owner of Mirkwood Public House, 117 E Division St, Arlington, provided comments. Michael Bear, Edmonds, provided comments. Tia Pollick, Arlington, provided comments.
CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the May 1 and May 8, 2023 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #108089 through #108193 dated May 2, 2023 through May 15, 2023 for a total of $1,759,953.25; and
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting May 15, 2023
Page 2 of 2
Approval of Payroll EFT Payments and Check #30269 through #30281 dated April 1, 2023 through April 30, 2023 in the amount of $1,366,068.42.
PUBLIC HEARING None.
NEW BUSINESS
Approval of Airport’s 2023 Solar Panel Budget and Contract Airport Director Dave Ryan requested Council approve the 2023 Solar Panel Budget and Contract for solar panels at the airport. Councilmember Don Vanney moved, and Councilmember Debora Nelson seconded the motion to approve a budget amendment to the 2023 airport capital budget for the 2023 Solar Panel Project with an approximate cost of $550,000; and to authorize City staff to apply for grant funding for the project, and for the Mayor and City staff to sign any documentation required to accept any grant funding which may be received for the project; and to authorize City staff to negotiate a contract with Veregy, LLC to administer the construction project, conditioned on the receipt of grant funding in an amount acceptable to City staff, and authorized the Mayor to sign the agreement, subject to final review by the City Attorney. The motion passed unanimously.
Relocation of PUD Conduit Cable at 74th Avenue/204th Street Intersection Public Works Director Jim Kelly requested Council approve the relocation of overhead power lines to underground power lines by Snohomish County PUD as part of the 204th St and 74th Ave Intersection Project. Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Michele Blythe seconded the motion to approve the issuance of a Purchase Order to the Snohomish County PUD for electric utility relocation work at the 74th Ave/204th St intersection and authorized the Mayor to sign the Purchase Order. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS None.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT None.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:22 p.m. _________________________________________ Barbara Tolbert, Mayor
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Council Chambers 110 East 3rd Street Monday, May 22, 2023
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: Marilyn Oertle.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Marty Wray, Marc Hayes, Kris Wallace, Jim Kelly, Sarah Lopez, Dave Varga, Tony Orr, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Sid Logan, Holly-Sloan Buchanan, Steve Maisch, and Neil Knutson. Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Tolbert awarded the Mayor’s Volunteer Award to Tina Willett, who accepted the award for her weekly assistance in beautifying the grounds at Arlington Cemetery. Her non-profit organization Token of Grace aids families and can be found at Token of Grace.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
April 2023 Financial Report Finance Director Kristin Garcia reviewed the April 2023 financial report. Discussion followed with Ms. Garcia answering Council questions.
Community Economic Development 2023 2nd Quarter Report Community Economic Development Director Marc Hayes reviewed the Community and Economic Development quarterly report. Discussion followed with Mr. Hayes answering Council questions.
Low Bid Award for 2023 Utility Improvement and Pavement Preservation
(UPP) Project Public Works Director Jim Kelly provided a progress update.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop May 22, 2023
Page 2 of 2
Request for Full-Time Employee at Arlington Municipal Cemetery Public Works Director Jim Kelly reviewed the current staffing and other staffing proposals that add cost savings by adding a full-time employee at the Arlington Municipal Cemetery. Discussion followed with Mr. Kelly answering Council questions.
Utilities and Transportation 2023 2nd Quarter Report Public Works Director Jim Kelly reviewed the Public Works quarterly report. Discussion followed with Mr. Kelly answering Council questions. Mayor Tolbert recused herself as Council chair.
Resolution to Waive Fees for the Arlington Fly-In (SkyFest) Event Mayor Pro Tem Jan Schuette acted as Council chair and introduced the agenda item. Airport Manager Marty Wray reviewed the resolution to waive the land use fees of $6,972.58 for the annual Fly-In (SkyFest). Discussion followed with Mr. Wray answering Council questions. Mayor Tolbert resumed her position as Council chair.
ADMINISTRATOR AND STAFF REPORTS None.
MAYOR’S REPORT Mayor Tolbert shared that the Arlington Youth Council provided a presentation to the students at Post Middle School on discouraging vaping.
COMMENTS FROM COUNCILMEMBERS Councilmember Heather Logan shared that she and other Councilmembers attended the Building Bridges Conference with County councilmembers. She encouraged others to attend.
COUNCILMEMBER REPORTS None.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING None.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:56 p.m. _________________________________________ Barbara Tolbert, Mayor
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Page 1 of 1
Council Chambers 110 East 3rd Street Monday, May 22, 2023 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Jan Schuette, Michele Blythe, Yvonne Gallardo-Van Ornam, and Marilyn Oertle, via Zoom. Council Members Absent: None. Parks, Arts, and Recreation Commissioners Present: Jennifer Harrington, Brittany Kleinman, Steve Maisch, Christine Dietz, and Rick Sloan. Parks, Arts, and Recreation Commissioners Absent: Judy Castanares, and Sara Arney Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, Marc Hayes, Raelynn Jones, Tony Orr, Dave Varga, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Kathy Vanney, Neil Knutson, Holly Sloan-Buchanan, Bernie O’Donnell, Charles Warsinske, Lisa Couret, Andy Rasmussen, Taber Caton, Trish Sherman, Alan Jacobsen and Chloe. Mayor Barb Tolbert called the meeting to order at 5:00 pm, and the Pledge of Allegiance and roll call followed. DISCUSSION ITEM – NO ACTION WAS TAKEN Smokey Point Park Presentation and Discussion Community and Economic Development Director Marc Hayes introduced the individual groups that are working on the Smokey Point Park project; Bernie O’Donnell, Charles Warsinske, Lisa Couret with Rock Project Management; Andy Rasmussen and Taber Caton with Weisman Design; Trish Sherman with Dykman Architects; and Alan Jacobsen and Chloe with Jacobsen Engineering. Mr. O’Donnell with Rock Project Management described the Smokey Point Park project and asked for Councilmembers and the Parks, Arts, and Recreation Commissioners to provide their ideas and engage in an open dialogue with the presented ideas about the overall park diagram. Taber Caton with Weisman Design reviewed the details of Phase I and Phase II of the park plan with the Councilmembers and Commissioners. Ms. Caton engaged the Councilmembers Commissioners in a discussion seeking their thoughts on the two phases. Discussion followed with the consultants answering Parks, Arts, and Recreation Commission, City Council, and City staff questions. ADJOURNMENT The joint meeting was adjourned at 5:51p.m. _________________________________________ Barbara Tolbert, Mayor
Minutes of the Arlington
City Council and Park, Arts, and Recreation
City of Arlington Council Agenda Bill NB #1 Attachment C COUNCIL MEETING DATE: June 5, 2023
Ordinance
Administration; Paul Ellis, City Administrator / Legal; Steve Peiffle, City Attorney EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: controlled substances in public places; possession of drug paraphernalia with intent to use in public places; and offers of referral.
Legislation at the state level was passed during the last legislative session to address the case of State v. Blake. This legislation requires that we rescind or repeal the ordinance adopting local laws regulating possession and public use of drugs and the adoption of the new legislation. The form of the ordinance has been reviewed and approved by the City’s prosecuting attorney. ALTERNATIVES:
Ordinance 2023-005, and authorize the Mayor to sign it.
ORDINANCE 2023-XXX 1
ORDINANCE NO. 2023-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON AMENDING
CHAPTER 9.40 OF THE MUNICIPAL CODE FOLLOWING THE ADOPTION OF
E2SSB 5536 BY THE WASHINGTON STATE LEGISLATURE, AND REPEALING ARLINGTON
ORDINANCE 2023-005.
WHEREAS, the City previously adopted Ordinance No 2023-005 regarding the use of
controlled substances in public places, possession of drug paraphernalia with intent to use in
public places, and offers of referral; and
WHEREAS, the State Legislature on 5/16/2023 adopted Enhanced Second Substitute
Senate Bill (E2SSB) 5536, intended to be a “fix” to the Supreme Court’s decision in
State v. Blake, 197 Wn.2d 170 (2021);
WHEREAS, the City Council wishes to make its ordinance consistent with E2SSB 5536
and deems this ordinance to be in the best interests of the citizens;
NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows:
Section 1. Arlington Municipal Code section 9.40.010 shall be and hereby is adopted
to read as follows:
9.40.010 - Statutes adopted. The following state statues, including all future
amendments, additions or deletions and including all other amendments to RCW
Title 69 embodied in the adoption of 2023 Enhanced Second Substitute Senate
Bill (E2SSB) 5536, are adopted by reference:
(1)RCW 69.41.030, Sale, delivery, or possession of legend drug without
prescription or order prohibited—Exceptions—Penalty.
(2)RCW 69.41.350(1), Steroids—Penalties.
(3)RCW 69.50.101, Definitions.
(4)RCW 69.50.102, Drug paraphernalia—Definitions.
(5)RCW 69.50.201, Authority to control.
(6)RCW 69.50.202, Nomenclature.
(7)RCW 69.50.204, Schedule I—Marijuana defined as a controlled substance.
(8)RCW 69.50.309, Containers.
(9)RCW 69.50.401, Prohibited acts: A—Penalties.
(10)RCW 69.50.412, Prohibited acts: E—Penalties.
(11)RCW 69.50.4121, Drug paraphernalia—Selling or giving—Penalty.
(12)RCW 69.50.445, Opening package of or consuming marijuana, useable
marijuana, marijuana-infused products, or marijuana concentrates in view of
ORDINANCE 2023-XXX 2
general public or public place—Penalty.
(13)RCW 69.50.505, Seizure and forfeiture.
(14)RCW 69.50.506, Burden of proof; liabilities.
(15)RCW 69.50.509, Search and seizure of controlled substances.
Section 2. Repealer. Ordinance 2023-005 and Arlington Municipal Code sections
9.40.120 through 9.40.140 shall be and hereby are repealed, effective on the effective date of
this ordinance.
Section 3. Severability. If any section, subsection, sentence, clause, phrase or word
of this ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality thereof shall not affect the validity or
constitutionality of any other section, subsection, sentence, clause, phrase or word of this
ordinance.
Section 4. Scrivener’s Errors. Upon approval by the city attorney, the city clerk or
the code reviser are authorized to make necessary corrections to this ordinance, including
scrivener's errors or clerical mistakes; references to other local, state, or federal laws, rules, or
regulations; or numbering or referencing of ordinances or their sections and subsections.
Section 5. Effective Date. This ordinance shall become effective on July 1, 2023,
which shall be more than five days after the date of its publication by summary.
PASSED BY the City Council and APPROVED by the Mayor this 5th day of June, 2023.
CITY OF ARLINGTON
_____________________________
Barbara Tolbert, Mayor
Attest:
______________________________
Wendy Van Der Meersche, City Clerk
Approved as to form:
_________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill Item: NB #2 Attachment D COUNCIL MEETING DATE: June 5, 2023 Low Bid award for the 2023 Utility Improvement and Pavement Preservation (UPP) Project
Certified Bid Tab 2023 UPP
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $2,752,607.03 BUDGET CATEGORY: TBD and Water Capital Funds BUDGETED AMOUNT: $2,700,000 budgeted 2023 LEGAL REVIEW: DESCRIPTION:
The City has planned and budgeted a capital improvement project for 2023 for the replacement of aged and failing water infrastructure and to resurface roads in the same streets where utility improvements occur. The roads that are resurfaced are the ones listed in the TBD Pavement Preservation Plan. The utility capital improvements and pavement preservation for the year 2023 were advertised for bid in early May and bids were opened on May 18. The certified bid tabulation is a list of the bids received; the bid has been qualified and the low bidder is Reece Construction. Staff is recommending the project ALTERNATIVES:
Construction in the amount of $ 2,752,607.03, and authorize the Mayor to sign the construction contract.
Item
No.
DESCRIPTION
WSDOT
Standard
Item No.
WSDOT
Spec Ref
Sect.
Approx.
Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Bid Schedule A: Utility Improvements
A‐1 MOBILIZATION / DEMOBILIZATION (8%) 1‐09.7 1 LS 120,000.00$ 120,000.00$ 34,000.00$ 34,000.00$ 82,273.00$ 82,273.00$ 59,400.00$ 59,400.00$ 53,000.00$ 53,000.00$ 158,000.00$ 158,000.00$
A‐2 RECORD DRAWINGS (MINIMUM BID $2,000) 1‐05 1 LS 2,000.00$ 2,000.00$ 3,700.00$ 3,700.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$
A‐3 SPCC PLAN 1‐07.15(1) 1 LS 3,000.00$ 3,000.00$ 750.00$ 750.00$ 500.00$ 500.00$ 1,500.00$ 1,500.00$ 500.00$ 500.00$ 500.00$ 500.00$
A‐4 UNFORSEEN CONDITIONS FORCE ACCOUNT 1‐09.6 1 EST 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$
A‐5 PROJECT TEMPORARY TRAFFIC CONTROL 1‐10 1 LS 85,000.00$ 85,000.00$ 57,000.00$ 57,000.00$ 45,000.00$ 45,000.00$ 90,000.00$ 90,000.00$ 120,500.00$ 120,500.00$ 178,600.00$ 178,600.00$
A‐6 REMOVING WATER METER 2‐02.5, SP 7 EA 250.00$ 1,750.00$ 450.00$ 3,150.00$ 150.00$ 1,050.00$ 1,000.00$ 7,000.00$ 300.00$ 2,100.00$ 375.00$ 2,625.00$
A‐7 REMOVING ASPHALT CONC. PAVEMENT 2‐02.5, SP 1,200 SY 20.00$ 24,000.00$ 18.00$ 21,600.00$ 6.55$ 7,860.00$ 45.00$ 54,000.00$ 22.00$ 26,400.00$ 25.00$ 30,000.00$
A‐8 SHORING OR EXTRA EXCAVATION CLASS B 2‐09.5 1 LS 5,000.00$ 5,000.00$ 5,700.00$ 5,700.00$ 2,500.00$ 2,500.00$ 2,000.00$ 2,000.00$ 2,350.00$ 2,350.00$ 9,600.00$ 9,600.00$
A‐9 HMA FOR PAVEMENT REPAIR CL. 1/2 IN. PG658H‐22 5‐04.5 300 TON 200.00$ 60,000.00$ 164.00$ 49,200.00$ 250.00$ 75,000.00$ 202.00$ 60,600.00$ 170.00$ 51,000.00$ 130.00$ 39,000.00$
A‐10 DUCTILE IRON PIPE FOR WATER MAIN 6" DIAM. 7‐09.5 170 LF 140.00$ 23,800.00$ 102.45$ 17,416.50$ 142.00$ 24,140.00$ 126.00$ 21,420.00$ 115.00$ 19,550.00$ 131.00$ 22,270.00$
A‐11 DUCTILE IRON PIPE FOR WATER MAIN 8" DIAM. 7‐09.5, SP 100 LF 170.00$ 17,000.00$ 157.00$ 15,700.00$ 147.00$ 14,700.00$ 152.00$ 15,200.00$ 130.00$ 13,000.00$ 156.00$ 15,600.00$
A‐12 DUCTILE IRON PIPE FOR WATER MAIN 10" DIAM. 7‐09.5, SP 90 LF 185.00$ 16,650.00$ 108.00$ 9,720.00$ 152.00$ 13,680.00$ 154.00$ 13,860.00$ 133.50$ 12,015.00$ 166.00$ 14,940.00$
A‐13 DUCTILE IRON PIPE FOR WATER MAIN 12"DIAM. 7‐09.5 2,750 LF 200.00$ 550,000.00$ 174.00$ 478,500.00$ 159.76$ 439,340.00$ 187.00$ 514,250.00$ 154.50$ 424,875.00$ 183.00$ 503,250.00$
A‐14 CONNECTION TO EXISTING WATER MAIN 7‐09.5 9 EA 6,500.00$ 58,500.00$ 5,200.00$ 46,800.00$ 4,000.00$ 36,000.00$ 7,500.00$ 67,500.00$ 3,800.00$ 34,200.00$ 5,318.00$ 47,862.00$
A‐15 RECONNECT TO EXISTING FIRE LINE 7‐09.5 4 EA 9,100.00$ 36,400.00$ 12,400.00$ 49,600.00$ 3,900.00$ 15,600.00$ 7,500.00$ 30,000.00$ 6,000.00$ 24,000.00$ 5,600.00$ 22,400.00$
A‐16 WATER MAIN RAILROAD CROSSING 7‐09.5 1 LS 75,000.00$ 75,000.00$ 193,000.00$ 193,000.00$ 86,770.00$ 86,770.00$ 70,000.00$ 70,000.00$ 160,500.00$ 160,500.00$ 74,800.00$ 74,800.00$
A‐17 GATE VALVE 6 IN. 7‐12.5 6 EA 1,750.00$ 10,500.00$ 1,475.00$ 8,850.00$ 1,482.00$ 8,892.00$ 2,000.00$ 12,000.00$ 2,150.00$ 12,900.00$ 1,700.00$ 10,200.00$
A‐18 GATE VALVE 8 IN. 7‐12.5 3 EA 2,900.00$ 8,700.00$ 2,100.00$ 6,300.00$ 2,140.00$ 6,420.00$ 2,800.00$ 8,400.00$ 2,800.00$ 8,400.00$ 2,700.00$ 8,100.00$
A‐19 GATE VALVE 10 IN. 7‐12.5 3 EA 4,100.00$ 12,300.00$ 3,100.00$ 9,300.00$ 3,230.00$ 9,690.00$ 4,000.00$ 12,000.00$ 3,850.00$ 11,550.00$ 3,700.00$ 11,100.00$
A‐20 GATE VALVE 12 IN. 7‐12.5 17 EA 4,800.00$ 81,600.00$ 3,675.00$ 62,475.00$ 3,900.00$ 66,300.00$ 4,700.00$ 79,900.00$ 4,465.00$ 75,905.00$ 4,400.00$ 74,800.00$
A‐21 MOVING EXISTING HYDRANT 7‐14.5 3 EA 6,400.00$ 19,200.00$ 1,600.00$ 4,800.00$ 5,000.00$ 15,000.00$ 4,000.00$ 12,000.00$ 2,850.00$ 8,550.00$ 5,500.00$ 16,500.00$
A‐22 RECONNECT EXISTING HYDRANT ‐‐7‐14.5 1 EA 3,500.00$ 3,500.00$ 1,800.00$ 1,800.00$ 3,545.00$ 3,545.00$ 2,500.00$ 2,500.00$ 2,950.00$ 2,950.00$ 2,700.00$ 2,700.00$
A‐23 HYDRANT ASSEMBLY ‐‐7‐14.5 2 EA 10,350.00$ 20,700.00$ 7,000.00$ 14,000.00$ 8,400.00$ 16,800.00$ 8,200.00$ 16,400.00$ 9,550.00$ 19,100.00$ 7,000.00$ 14,000.00$
A‐24 SERVICE RECONNECTION 2 IN. DIAM. 7‐15.5 1 EA 2,600.00$ 2,600.00$ 3,800.00$ 3,800.00$ 3,500.00$ 3,500.00$ 4,350.00$ 4,350.00$ 2,600.00$ 2,600.00$ 2,700.00$ 2,700.00$
A‐25 SERVICE CONNECTION 5/8 IN. DIAM. (LONG SIDE)‐‐7‐15.5 1 EA 3,300.00$ 3,300.00$ 3,850.00$ 3,850.00$ 3,000.00$ 3,000.00$ 4,500.00$ 4,500.00$ 3,225.00$ 3,225.00$ 2,930.00$ 2,930.00$
A‐26 SERVICE CONNECTION 2 IN. DIAM. (LONG SIDE) 7‐15.5 3 EA 5,750.00$ 17,250.00$ 4,800.00$ 14,400.00$ 6,240.00$ 18,720.00$ 6,100.00$ 18,300.00$ 4,230.00$ 12,690.00$ 5,011.00$ 15,033.00$
A‐27 SERVICE CONNECTION 2 IN. DIAM. (SHORT SIDE) 7‐15.5 4 EA 4,500.00$ 18,000.00$ 4,250.00$ 17,000.00$ 6,000.00$ 24,000.00$ 5,500.00$ 22,000.00$ 3,700.00$ 14,800.00$ 3,680.00$ 14,720.00$
A‐28 2 IN. HDPE WATER SERVICE PIPE 7‐15.5 20 LF 140.00$ 2,800.00$ 1.00$ 20.00$ 100.00$ 2,000.00$ 235.00$ 4,700.00$ 92.50$ 1,850.00$ 83.00$ 1,660.00$
A‐29 EROSION CONTROL AND WATER POLLUTION CONTROL ‐‐8‐01.5 1 LF 18,000.00$ 18,000.00$ 3,300.00$ 3,300.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 6,325.00$ 6,325.00$ 4,340.00$ 4,340.00$
Subtotal 1,346,550.00$ Subtotal 1,185,731.50$ Subtotal 1,079,280.00$ Subtotal 1,265,780.00$ Subtotal 1,176,835.00$ Subtotal 1,350,230.00$
Tax 9.3%125,229.15$ Tax 9.3%110,273.03$ Tax 9.3%100,373.04$ Tax 9.3%117,717.54$ Tax 9.3%109,445.66$ Tax 9.3%125,571.39$
Total 1,471,779.15$ Total 1,296,004.53$ Total 1,179,653.04$ Total 1,383,497.54$ Total 1,286,280.66$ Total 1,475,801.39$
Bid Schedule B: Pavement Preservation
PREPARATION
B‐1 MOBILIZATION/DEMOBILIZATION (10%) 0001 1‐09.7 1 LS 75,000.00$ 75,000.00$ 100,000.00$ 100,000.00$ 25,000.00$ 25,000.00$ 60,000.00$ 60,000.00$ 148,000.00$ 148,000.00$ 266,900.00$ 266,900.00$
B‐2 REMOVING DRAINAGE STRUCTURE 0049 2‐02.5 1 EA 900.00$ 900.00$ 500.00$ 500.00$ 2,000.00$ 2,000.00$ 1,500.00$ 1,500.00$ 1,500.00$ 1,500.00$ 657.00$ 657.00$
B‐3 REMOVING CEMENT CONC. SIDEWALK 0100 2‐02.5 100 SY 100.00$ 10,000.00$ 81.00$ 8,100.00$ 23.00$ 2,300.00$ 18.00$ 1,800.00$ 7.50$ 750.00$ 176.00$ 17,600.00$
B‐4 REMOVING CEMENT CONC. CURB AND GUTTER 0108 2‐02.5 140 LF 25.00$ 3,500.00$ 56.00$ 7,840.00$ 20.00$ 2,800.00$ 14.00$ 1,960.00$ 9.00$ 1,260.00$ 26.00$ 3,640.00$
B‐5 CRACK SEALING 5707 5‐03.5 1 EST 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$
B‐6 PLANNING BITIUMNOUS PAVEMENT 5711 5‐04.5 450 SY 10.00$ 4,500.00$ 16.00$ 7,200.00$ 38.50$ 17,325.00$ 12.00$ 5,400.00$ 15.00$ 6,750.00$ 18.00$ 8,100.00$
B‐7 INLET PROTECTION 6471 8‐01.5 40 EA 130.00$ 5,200.00$ 165.00$ 6,600.00$ 75.00$ 3,000.00$ 100.00$ 4,000.00$ 85.00$ 3,400.00$ 137.00$ 5,480.00$
B‐8 ROADWAY REMOVAL AND GRADING 5‐04.5 22700 SY 9.00$ 204,300.00$ 11.00$ 249,700.00$ 12.75$ 289,425.00$ 9.50$ 215,650.00$ 10.60$ 240,620.00$ 11.00$ 249,700.00$
PAVEMENT
B‐9 HMA CL. 3/8 IN. PG58H‐22 5766 5‐04.5 2000 TON 120.00$ 240,000.00$ 140.00$ 280,000.00$ 137.50$ 275,000.00$ 118.00$ 236,000.00$ 131.00$ 262,000.00$ 105.00$ 210,000.00$
B‐10 HMA CL. 1/2 IN. PG58H‐22 5767 5‐04.5 3700 TON 120.00$ 444,000.00$ 105.00$ 388,500.00$ 130.00$ 481,000.00$ 109.00$ 403,300.00$ 122.00$ 451,400.00$ 97.00$ 358,900.00$
B‐11 CRUSHED SURFACING BASE COURSE 5100 4‐04.5 2400 TON 40.00$ 96,000.00$ 24.00$ 57,600.00$ 50.00$ 120,000.00$ 40.00$ 96,000.00$ 52.00$ 124,800.00$ 54.00$ 129,600.00$
B‐12 CRUSHED SURFACING TOP COURSE 5120 4‐04.5 10 TON 45.00$ 450.00$ 30.00$ 300.00$ 50.00$ 500.00$ 56.00$ 560.00$ 42.50$ 425.00$ 31.00$ 310.00$
B‐13 DETECTABLE WARNING SURFACE 7054 8‐14.3 30 SF 55.00$ 1,650.00$ 37.00$ 1,110.00$ 52.80$ 1,584.00$ 47.00$ 1,410.00$ 53.00$ 1,590.00$ 49.00$ 1,470.00$
B‐14 CEMENT CONC. SIDEWALK 7055 8‐14.5 100 SY 450.00$ 45,000.00$ 92.00$ 9,200.00$ 192.00$ 19,200.00$ 170.00$ 17,000.00$ 112.00$ 11,200.00$ 82.00$ 8,200.00$
B‐15 CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A 7058 8‐14.5 4 EA 3,500.00$ 14,000.00$ 2,700.00$ 10,800.00$ 3,990.00$ 15,960.00$ 3,600.00$ 14,400.00$ 3,650.00$ 14,600.00$ 2,017.00$ 8,068.00$
B‐16 CEMENT CONC. CURB RAMP TYPE SINGLE DIREC. B 7058 8‐14.5, SP 2 EA 3,500.00$ 7,000.00$ 2,450.00$ 4,900.00$ 3,990.00$ 7,980.00$ 3,600.00$ 7,200.00$ 3,650.00$ 7,300.00$ 2,017.00$ 4,034.00$
2023 Utility Improvement & Pavement Preservation Project
Engineer's Estimate Reece Construc onMay 18, 2023 Granite ConstructionD & G Backhoe Marshbank Construction SRV Construction
B‐17 CEMENT CONC. TRAFFIC CURB AND GUTTER 6700 8‐04.5 140 LF 50.00$ 7,000.00$ 50.00$ 7,000.00$ 66.00$ 9,240.00$ 60.00$ 8,400.00$ 60.00$ 8,400.00$ 49.00$ 6,860.00$
B‐18 CEMENT CONC. ROLLED CURB AND GUTTER 8‐04.5 140 LF 50.00$ 7,000.00$ 51.50$ 7,210.00$ 66.00$ 9,240.00$ 60.00$ 8,400.00$ 62.50$ 8,750.00$ 49.00$ 6,860.00$
B‐19 CEMENT CONC. GRADE CORRECTION CURB 8‐04.5 90 LF 45.00$ 4,050.00$ 40.50$ 3,645.00$ 66.00$ 5,940.00$ 60.00$ 5,400.00$ 77.00$ 6,930.00$ 60.00$ 5,400.00$
TRAFFIC
B‐20 PROJECT TEMPORARY TRAFFIC CONTROL 6971 1‐10.5 1 LS 35,000.00$ 35,000.00$ 46,300.00$ 46,300.00$ 46,200.00$ 46,200.00$ 90,000.00$ 90,000.00$ 168,000.00$ 168,000.00$ 234,550.00$ 234,550.00$
B‐21 RRFB CROSSING SYSTEM (59TH), COMPLETE 8‐20.5 1 LS 60,000.00$ 60,000.00$ 73,000.00$ 73,000.00$ 63,144.40$ 63,144.40$ 80,000.00$ 80,000.00$ 67,800.00$ 67,800.00$ 76,000.00$ 76,000.00$
B‐22 PAINT LINE 6806 8‐22.5 8900 LF 1.00$ 8,900.00$ 0.85$ 7,565.00$ 0.55$ 4,895.00$ 1.00$ 8,900.00$ 0.90$ 8,010.00$ 0.81$ 7,209.00$
B‐23 PLASTIC CROSSWALK LINE 6857 8‐22.5 530 SF 8.00$ 4,240.00$ 7.00$ 3,710.00$ 14.03$ 7,435.90$ 7.00$ 3,710.00$ 7.25$ 3,842.50$ 7.00$ 3,710.00$
B‐24 PLASTIC STOP LINE 6859 8‐22.5 210 LF 13.00$ 2,730.00$ 10.25$ 2,152.50$ 27.50$ 5,775.00$ 10.00$ 2,100.00$ 10.75$ 2,257.50$ 10.00$ 2,100.00$
B‐25 GREEN MMA GOLF CART LINE 8‐22.5 1200 SF 5.00$ 6,000.00$ 13.00$ 15,600.00$ 25.85$ 31,020.00$ 12.00$ 14,400.00$ 13.50$ 16,200.00$ 12.00$ 14,400.00$
B‐26 REMOVING PLASTIC LINE 0190 8‐22.5 50 SF 10.00$ 500.00$ 8.00$ 400.00$ 16.50$ 825.00$ 8.00$ 400.00$ 8.25$ 412.50$ 8.00$ 400.00$
B‐27 REMOVING PLASTIC CROSSWALK LINE 0204 8‐22.5 130 SF 6.00$ 780.00$ 6.50$ 845.00$ 16.50$ 2,145.00$ 7.00$ 910.00$ 7.00$ 910.00$ 6.00$ 780.00$
B‐28 PAINTED WIDE LINE 6817 8‐22.5 200 LF 1.00$ 200.00$ 1.50$ 300.00$ 3.30$ 660.00$ 2.00$ 400.00$ 1.35$ 270.00$ 1.00$ 200.00$
B‐29 PERMANENT SIGNING 6890 8‐21.5 1 LS 5,000.00$ 5,000.00$ 5,500.00$ 5,500.00$ 2,500.00$ 2,500.00$ 2,000.00$ 2,000.00$ 1,125.00$ 1,125.00$ 2,700.00$ 2,700.00$
B‐30 RAISED PAVENMENT MARKER TYPE 1 6882 8‐09.5 1 HUND 1,200.00$ 1,200.00$ 750.00$ 750.00$ 935.00$ 935.00$ 685.00$ 685.00$ 760.00$ 760.00$ 700.00$ 700.00$
STRUCTURE ADJUSTMENT
B‐31 CATCH BASIN TYPE 1 3091 7‐05.5 1 EA 2,200.00$ 2,200.00$ 2,500.00$ 2,500.00$ 3,000.00$ 3,000.00$ 1,900.00$ 1,900.00$ 3,000.00$ 3,000.00$ 2,500.00$ 2,500.00$
B‐32 ADJUST VALVE BOX 6243 7‐12.5 14 EA 800.00$ 11,200.00$ 100.00$ 1,400.00$ 605.00$ 8,470.00$ 800.00$ 11,200.00$ 935.00$ 13,090.00$ 600.00$ 8,400.00$
B‐33 LOCKING SOLID METAL COVER AND FRAME FOR MH 7‐05.5 17 EA 1,100.00$ 18,700.00$ 1,300.00$ 22,100.00$ 1,410.00$ 23,970.00$ 1,500.00$ 25,500.00$ 1,315.00$ 22,355.00$ 1,400.00$ 23,800.00$
B‐34 RECONNECT EXISTING SYSTEM TO NEW STRUCTURE ‐‐7‐04.5 1 EA 1,200.00$ 1,200.00$ 2,775.00$ 2,775.00$ 2,000.00$ 2,000.00$ 1,200.00$ 1,200.00$ 600.00$ 600.00$ 1,600.00$ 1,600.00$
B‐35 ADJUST MANHOLE 3080 7‐05.5 32 EA 1,100.00$ 35,200.00$ 200.00$ 6,400.00$ 935.00$ 29,920.00$ 1,000.00$ 32,000.00$ 900.00$ 28,800.00$ 750.00$ 24,000.00$
B‐36 MONUMENT CASE AND COVER 7045 8‐13.5 17 EA 900.00$ 15,300.00$ 200.00$ 3,400.00$ 935.00$ 15,895.00$ 1,700.00$ 28,900.00$ 1,025.00$ 17,425.00$ 952.00$ 16,184.00$
B‐37 RE‐ESTABLISH MONUMENT 7380 8‐13.5 6 EA 2,000.00$ 12,000.00$ 6,600.00$ 39,600.00$ 3,850.00$ 23,100.00$ 1,500.00$ 9,000.00$ 1,025.00$ 6,150.00$ 2,200.00$ 13,200.00$
OTHER
B‐38 UNFORESEEN CONDITIONS FORCE ACCOUNT 7715 1‐09.6, SP 1 EST 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$
B‐39 SPCC PLAN 7736 1‐07.15(1) 1 LS 1,000.00$ 1,000.00$ 750.00$ 750.00$ 1,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 500.00$ 500.00$ 500.00$ 500.00$
B‐40 TRIMMING AND CLEANUP 7490 2‐11.5 1 LS 10,000.00$ 10,000.00$ 4,750.00$ 4,750.00$ 15,000.00$ 15,000.00$ 9,000.00$ 9,000.00$ 16,250.00$ 16,250.00$ 4,000.00$ 4,000.00$
B‐41 EROSION CONTROL AND WATER POLLUTION CNTRL.8‐01.5 1 LS 15,000.00$ 15,000.00$ 6,600.00$ 6,600.00$ 2,500.00$ 2,500.00$ 10,000.00$ 10,000.00$ 45,500.00$ 45,500.00$ 3,700.00$ 3,700.00$
Subtotal 1,475,900.00$ Subtotal 1,456,602.50$ Subtotal 1,637,884.30$ Subtotal 1,482,085.00$ Subtotal 1,782,932.50$ Subtotal 1,792,412.00$
Total 2,947,679.15$ Total 2,752,607.03$ Total 2,817,537.34$ Total 2,865,582.54$ Total 3,069,213.16$ Total 3,268,213.39$
City of Arlington Council Agenda Bill Item: NB #3 Attachment ECOUNCIL MEETING DATE: June 5, 2023 Full-Time Employee for Arlington Municipal Cemetery
Cemetery 5-Year Plan Memo
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $142,102 (2023) and $151,603 (2024) BUDGET CATEGORY: Cemetery Operating Budget BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Request for a Full Time Employee Position and a seasonal position be added to the Cemetery budget.
The Arlington Municipal Cemetery was staffed with a full-time employee and seasonal help prior to 2019. A downturn in revenue forced changes at the cemetery involving removing the full-time staff person and outsourcing landscape maintenance and burial services. In late 2022 the landscape contractor resigned, Staff evaluated various options of how to move forward with filling vacated landscape maintenance services and burial services; contract vs hire employees. The quality of service provided by contract work did not meet the Cemetery’s standards; this feeling was strongly voiced by Cemetery visitors. Staff completed an analysis of three scenarios (see attached); Scenario 3 proved to be most financially beneficial to the Cemetery while providing two maintenance employees during the growing season. The analysis was presented to the Cemetery Board, and they approved bringing this request to City Council. ALTERNATIVES:
City of Arlington
Public Works
Memo
To: Paul Ellis, Kristin Garcia
From: Jim Kelly, Kris Wallace
Date: November 2, 2022
Re: Proposed Scenarios for Cemetery Five-Year Plan (BASED ON ESTIMATES)
In light of the recent Cemetery landscape maintenance firm’s contract termination, coupled with and the
impact that increased Cemetery burial activities is having on both cemetery expenses and M&O
operations, staff has evaluated several Cemetery operational scenarios on how to address these concerns.
Three scenarios were evaluated looking at a 5-year projection (2022-2026) with the following criteria:
- Maintains the current annual burial/interment rate,
- provides Cemetery landscaping and maintenances services, and
- keeping the Cemetery in the black while growing funds for Cemetery expansion,
Please note, all revenues and burial/interment projections are based on the last two year’s operations and
are very much subject to change as this is a very unpredictable environment. Of the three scenarios, we are
recommending that we present Scenario No. 3 to the Cemetery Board as the best option.
Scenario 1: Maintain the Cemetery Coordinator position at its current staffing level, hire a full time
Cemetery Maintenance employee (new position) to perform maintenance, landscaping, burials and
headstone installations, and hire a seven-month seasonal employee to work from April to October. This
scenario reassigns contracted landscape maintenance funds and M&O service funds to the new FTE and
seasonal worker, extra fill-in work can be supported with Public Works Utility staff.
2022 2023 2024 2025 2026
Scenario 1 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 156,841.67 $ 118,873.67 $ 77,080.42
Total Projected Revenue $ 658,491.42 $ 319,950.00 $ 351,115.00 $ 361,648.45 $ 372,497.91
Total Projected Expense $ 161,381.77 $ 354,100.00 $ 379,083.00 $ 398,441.70 $ 422,348.20
Total Contracted Svcs $ 256,117.98 $ - $ - $ - $ -
Transfer to Capital Fund $ 30,000.00 $ 20,000.00 $ 10,000.00 $ 5,000.00 $ -
Ending Balance
WARNING
Page 2
Scenario 2: Maintain the Cemetery Coordinator position at its current staffing level, hire two Seasonal
employees for eight months each with a four-month overlap during the summer mowing season, and
contract burial services with a single M&O staff or PW staff member when necessary. This scenario
includes contracting with Pacific Coast Memorial to perform all headstone installations and a small funds
transfer to M&O and PW for extra fill-in work that may be needed.
2022 2023 2024 2025 2026
Scenario 2 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 193,066.55 $ 187,751.95 $ 179,021.30
Total Projected Revenue $ 658,491.42 $ 319,950.00 $ 351,115.00 $ 361,648.45 $ 372,497.91
Total Projected Expense $ 161,381.77 $ 270,375.12 $ 288,929.60 $ 302,879.10 $ 321,051.84
Total Contracted Services $ 256,117.98 $ 37,500.00 $ 37,500.00 $ 37,500.00 $ 37,500.00
Transfer to Capital Fund $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 10,000.00
Ending Balance
Scenario 3: Maintain the Cemetery Coordinator position at its current staffing level, hire a full time
Cemetery Maintenance employee (new position) to perform maintenance, landscaping, burials, and
headstone installations, and hire a seven-month seasonal employee to work from April to October. The
Cemetery Maintenance employee will work for eight months, from April to October, at the Cemetery and
four months 50% of the time will be spent as a Utility worker for Water, Sewer and Storm. Salary costs
will be proportionately shared between the departments. This scenario includes no transfer to M&O and
assumes that any extra fill in work that that may be needed would be accomplished with PW utility staff.
2022 2023 2024 2025 2026
Scenario 3 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 166,690.50 $ 129,953.00 $ 105,664.08
Total Projected Revenue $ 658,491.42 $ 339,798.83 $ 372,345.50 $ 384,152.78 $ 396,353.01
Total Projected Expense $ 161,381.77 $ 354,100.00 $ 379,083.00 $ 398,441.70 $ 422,348.20
Total Contracted Services $ 256,117.98 $ - $ - $ - $ -
Transfer to Capital Fund $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 10,000.00 $ -
Ending Balance
Page 3
Summary: As follows:
- Scenario 1 is not viable and the cemetery could be in the red by 2026.
- Scenario 2 has the lowest cost and will have the largest profit margin with a larger transfer to
capital. However, several risks with this scenario are:
• The Union could protest saying you are operating the City on seasonal employees
• Seasonal employees do not have the experience and will most likely end up having to
have staff from M&O assist with training and performance of burials
• There is always a risk of not being able to fill the seasonal positions, the risk of less than
qualified candidates, and the risk of seasonal employees quitting without notice.
- Scenario Number 3 maximizes benefits while posing the least risks:
• Allows the Cemetery to retain a trained and experienced employee
• Allows the Cemetery to remain profitable while still allowing a healthy transfer to the
Cemetery capital fund
• Allows the Cemetery to get back to a more stable and efficiently run department without
having to burden the M&O Department
• Provides assistance to the Public Works Department during four months of the year.
City of Arlington Council Agenda Bill Item: NB #4 Attachment F COUNCIL MEETING DATE: June 5, 2023 Dedication of real property for public right of way
Legal description with Exhibit Map/highlighted right of way, Stillaguamish Tribe board of directors Approval of dedication
Community and Economic Development; Marc Hayes, Director 360 - 403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: “A”. For future construction of 35th Avenue in conjunction with Tribal owned properties.
Dedication of real property for right of way purposes related to new development typically occurs through the land use process pursuant to 20.56.170 AMC. This dedication was provided by the Stillaguamish Tribe in advance of, and in anticipation of future development. ALTERNATIVES: Remand to staff for additional information.
City of Arlington Council Agenda Bill
Item: NB #5 Attachment G COUNCIL MEETING DATE: June 5, 2023
Resolution to Waive Fly-In (SkyFest) Land Use Fees
Resolution
Airport; Marty Wray, Operations Manager 360-403-3477 EXPENDITURES REQUESTED: -0-BUDGET CATEGORY: N/A LEGAL REVIEW:
annual Fly-In (SkyFest).
FAA did agree that this use was consistent with the grant assurances for the airport.
Tem to sign the resolution.
RESOLUTION 2023-XXX 1
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY OF ARLINGTON
ADOPTING FINDINGS REGARDING THE WAIVER OF FEES
FOR THE 2023 ARLINGTON SKYFEST EVENT
WHEREAS, the City of Arlington adopted Ordinance No. 2016-011 on June 20, 2016,
creating a mutual benefit agreement process for certain events to be held at the
Arlington Municipal Airport; and
WHEREAS, the City Council wishes to adopt required findings in support of the waiver of
fees;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
1. The Arlington City Council makes the following written findings relating to the 2023
SkyFest event, as required by AMC 14.08.065:
(a) The 2023 Arlington SkyFest Event enhances public acceptance of the airport in
the community in the immediate area of the airport;
(b) The subject property will be put to a desired public recreational or other
community use by the community in the immediate area of the airport during the 2023
Arlington SkyFest event;
(c) The desired community use and the community goodwill that would be
generated by 2023 Arlington SkyFest Event serves the business interest of the airport in
ways that can be articulated and demonstrated;
(d) The 2023 Arlington SkyFest Event does not adversely affect the capacity,
security, safety, or operations of the airport;
(e) At the time the 2023 Arlington SkyFest Event is contemplated, the subject
property would not reasonably be expected to produce more than de minimis revenue;
(f) The 2023 Arlington SkyFest does not preclude reuse of the subject property for
airport purposes;
(g) Airport revenue does not support the capital or operating costs associated with
the 2023 Arlington SkyFest Event;
(h) The 2023 Arlington SkyFest Event is not to a for-profit organization or for the
benefit of private individuals;
(i) The permit, license or contract for the 2023 Arlington SkyFest Event complies
with RCW 14.08.120(5);
(j) The permit, license or other contract for the 2023 Arlington SkyFest Event does
not exceed five (5) years;
RESOLUTION 2023-XXX 2
(k) The permit, license or other contract for the 2023 Arlington SkyFest Event does
not exceed one year;
(l) The proposed 2023 Arlington SkyFest Event use agreement and proposed waive
of fees has been provided to the FAA for the opportunity to review and comment;
(m) If the proposed use is within the airport operations area, it may only be used for
an approved aeronautical use; and
(n) The proposed permit, license or agreement complies with the city’s federal grant
assurance obligations.
2. The Arlington City Council hereby waives the land use fees customarily charged for
events pertaining to the 2023 SkyFest.
ADOPTED by the City Council and APPROVED by the Mayor Pro Tem this 5th day of June,
2023.
CITY OF ARLINGTON
______________________________
Jan Schuette, Mayor Pro Tem
ATTEST:
_______________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney