HomeMy WebLinkAbout05-22-23 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor’s Volunteer Award – Tina Willett
Presented by Mayor Barb Tolbert
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. April 2023 Financial Report ATTACHMENT A
Staff Presentation: Kristin Garcia
2. Community and Economic Development 2023 2nd Quarter Report ATTACHMENT B
Staff Presentation: Marc Hayes
3. Low Bid Award for 2023 Utility Improvement and ATTACHMENT C
Pavement Preservation (UPP) Project
Staff Presentation: Jim Kelly
Council Liaison: Heather Logan
4. Request for Full-Time Employee at Arlington Municipal Cemetery ATTACHMENT D
Staff Presentation: Jim Kelly
Council Liaison: Don Vanney
5. Utilities and Transportation 2023 2nd Quarter Report ATTACHMENT E
Staff Presentation: Jim Kelly
6. Resolution to Waive Fees for the Arlington Fly-In (SkyFest) Event ATTACHMENT F
Staff Presentation: Marty Wray
Council Liaison: Michele Blythe
Arlington City Council Workshop
Monday, May 22, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
City of Arlington Council Agenda Bill WS #1 Attachment May 22, 2023 April 2023 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
ARPA Program Summary
April 2023
Updated Budget Amount Spent to Date:Completed By:
Laptops for remote work/field use $ 306 306$ Complete
Touchless entry lock systems for City $ 281,318 281,318$ Complete
Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete
Tourism Event Funding $ 89,287 89,287$ Complete
Parklets $ 119,847 119,847$ Complete
Utility Credit program $ 40,036 40,036$ Complete
Smokey Point Park Land $ 964,837 964,837$ Complete
COVID Position $ 246,000 92,703$ Expenses thru 2024
COVID supplies $ 12,985 8,434$ ongoing thru 2024 as needed
Cyber security upgrades $ 180,000 112,462$ Thru 2024
Utility system security improvements $ 237,310 28,238$ Complete by 12/2023
Winter Festival $ 200,000 148,852$ Budget remaining for 2023 season
Communications $ 80,000 34,084$ Contract thru 12/2023
Arlington Community Resource Center $ 360,000 93,226$ Contract thru 12/2024
NW Innovation Center $ 25,000 9,475$ Contract thru 12/2024
Food distribution (food bank) $ 65,000 65,000$ Complete 4/2023
Cold weather shelter $ 40,000 -$ Developing contract thru 2024
Smokey Point Park Improvements $ 1,328,999 -$ In design
Design/build food truck park $ 1,366,625 61,919$ In design
After school program/childcare (Boys & Girls Club) $ 77,000 -$ In discussions
TOTAL ARPA BUDGET 5,734,550$ 2,170,025$ 3,564,525$
Completed Projects
Projects under contract and will fully utilize budget
City of Arlington Council Agenda Bill WS #2 Attachment May 22, 2023 Community and Economic Development 2nd Quarter Report
Second Quarter Report
Community and Economic Development; Marc Hayes, Director 360-403-3457 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
To review current development projects and work being conducted by the department and address any questions that Council may have. ALTERNATIVES:
Community and Economic Development
Quarterly Status Report Reporting Period: Q2 2023
Staffing Report:
• Staffing continues to be a challenge. Our newly hired Planner II has decided to
accept a position with Skagit County. One of our Permit Technicians has
departed for an employment opportunity with Skagit County as well. We are
still in search of a viable candidate to fill the Development Services Manager
position, so we continue to fish the waters of the job market ocean, in hope of
landing some prize catches.
• We did conduct interviews for two Permit Technician positions, and HR is in the
process of conducting background checks in order to make offers of
employment to these individuals. This will help immensely in keeping
departmental processes functioning.
Update on Current Contracts/Grants:
• CED continues to meet bi-weekly with Otak, the prime consultant for the 2024
Comprehensive Plan Periodic Update. Work in progress.
• FCS Group continues to work on the deliverables for the HAPI Grant.
Presentation of Tax Increment Area (TIA) overview was given at the May 8th
Workshop. Work to address the comments received by Council is being
completed and will be presented to Council when completed.
• Otak has completed the final design of the Food Truck Court. Civil
engineering work is underway. Work in progress.
• WA Department of Commerce partial re-imbursement of funds expended in
the periodic update of the 2024 Comprehensive Plan. In progress.
• Rock Project Management Services, project management/construction
management consultant for the Smokey Point Community Park project.
Presentation given on May 22nd. Work in progress.
• Continuing to review/permit the backlog of projects, currently in the que.
• Upcoming Staffing challenges with both maternity and paternity (FMLA) leaves
occurring, leaving the department with only 7 employees.
Opportunities:
• CED, in partnership with OTAK, held the first of 4 planned open houses for the
Comprehensive Plan public outreach. The open house was well attended with
over 40 in attendance. The topic of this first open house was “neighborhoods”
in which we solicited comments and ideas regarding the neighborhoods
throughout the city. Identifying neighborhoods and their
attributes/deficiencies is one of the priorities in the plan, so that we can begin
to include, budget and schedule needed improvements in the city’s capital
improvement plan (CIP). The next open house will be in conjunction with the
annual Street Fair, occurring in July.
• Our consultant, Rock Project Management, will be giving a presentation at a
joint City Council/Parks, Art and Recreation Committee workshop on Monday
May 22, to allow an opportunity for CC and PARC members, as well as the
public, to review the list of improvements and amenities, and choose what
should be installed in Phase 1 and Phase 2 of the Smokey Point Community Park
project, given the current budget shortfall.
New Programs/General Information Meetings:
• CED met with the architect representing the owner of the property located at
6804 204th St NE, SE corner. The proposal is for a mixed-use development that
has a restaurant located in the corner affronting both 204th St./67th Ave. and
vertical mixed-use buildings affronting 204th to the east. The remainder of the
site would be developed as townhome style apartments and tenant amenities.
• CED met with owners proposing to develop a mixed-use project on 7.3 acres
located at 19402 Smokey Point Blvd. The proposal consists of a mix of
live/work units, commercial buildings with incubator and retail spaces, and
residential townhomes.
• CED met with representatives looking to purchase some of the commercial
spaces within the Outpost development. One of their objectives is to build a
restaurant and taproom.
Challenges:
• CED met with an individual, Cascadia Aviation, proposing to install two
10,000-gal fuel tanks for aviation fuel sales south of Ellies restaurant. This will
be in conjunction with their purchase of the Sky Blue Aviation building.
• CED met with individuals looking to purchase/develop the 3.21 ac parcel north
of Bartell’s , that was previously to be developed as the Reserve Senior Housing.
The new proposal is to create a Unit Lot Subdivision, in order to construct “fee
simple” townhomes.
• Snohomish County PUD hosted an event to discuss their proposed battery
storage system project at the Arlington Microgrid Site. It was well attended by
numerous jurisdictions who are experiencing requests for Battery Storage
Facilities throughout the region. These facilities are new to most jurisdictions
and require changes to zoning codes to allow their placement, along with
discussions regarding how to address their construction and any potential
safety concerns, particularly fire control.
Items of Concern:
• Seattle Galvanizing is looking to purchase the old HCI building located at the
intersection of 67th Ave. and 188th St. and expand their galvanizing operations.
This is concerning for several reasons, the first being that this operation uses
a multi-step process that includes a caustic hot alkali bath, then into an acid
pickling tank, into a flux tank and then into a molten zinc dip tank. This entire
process creates both vapor and fumes that we believe shouldn’t be in close
proximity to a residential neighborhood (Gleneagle). Once the Hot Dip
Galvanizing process is completed parts are then ground to remove the
imperfections from the galvanizing process. The galvanized parts are then
stored outside awaiting pickup from the customer. The second concern is this,
As has been the issue at their other site on 199th St./60th Ave. the available area
that is dedicated for employee parking is utilized as outside storage, and
employees park on surface streets taking away available parking for the other
businesses’ nearby. Just bringing this to your attention so that a discussion can
take place prior to them locating at this location.
Upcoming Planning Commission Items:
1.
Upcoming Council Items:
1. June 12th- Docket Items 1-4 at Workshop
2. June 20th- Public Hearing for 2023 Docket Items 1-4
City of Arlington Council Agenda Bill WS #3 Attachment May 22, 2023 Low Bid award for the 2023 Utility Improvement and Pavement Preservation (UPP) Project
Preliminary 2023 UPP Bid Results
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $2,752,607.03 (apparent low bid not qualified yet) BUDGET CATEGORY: TBD and Water Capital Funds BUDGETED AMOUNT: $2,700,000 budgeted 2023 LEGAL REVIEW: DESCRIPTION:
The City has planned and budgeted a capital improvement project for 2023 for the replacement of aged and failing water infrastructure and to resurface roads in the same streets where utility improvements occur. The roads that are resurfaced are the ones listed in the TBD Pavement Preservation Plan. The utility capital improvements and pavement preservation for year 2023 were advertised for bid in early May and bids were opened on May 18th. The preliminary bid tabulation is a list of the bids received; the apparent low bidder is Reece Construction. A qualified approved bid will be presented at the June 5, ALTERNATIVES: Remand to staff for further evaluation
move to award the 2023 Utility Improvement and Pavement Preservation Project to XXXX Construction Company in the amount of $ X,XXX,XXX.XX and authorize the Mayor to sign the Construction Contract.
City of Arlington Council Agenda Bill WS #4 Attachment
May 22, 2023 Full-Time Employee for Arlington Municipal Cemetery
Cemetery Five-Year Plan Memo
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: BUDGET CATEGORY: Cemetery Operating Budget BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
The Arlington Municipal Cemetery was staffed with a full-time employee and seasonal help prior to 2019. A downturn in revenue forced changes at the cemetery involving removing the full-time staff person and outsourcing landscape maintenance and burial services. In late 2022, the landscape contractor resigned, and all maintenance and burial work has fallen back to the M&O department. Staff evaluated various options of how to move forward with filling vacated landscape maintenance services and burial services, contract vs hire employees. The quality of service provided by contract work did not meet the cemetery’s standards; this feeling was strongly voiced by cemetery visitors. Staff completed an analysis of three scenarios (see attached); Scenario 3 proved to be most financially beneficial to the cemetery while providing two maintenance employees during the growing season. The analysis was presented to the cemetery board, and they approved bringing this request to City Council. ALTERNATIVES: Remand to staff for further evaluation.
Workshop; discussion only. At the June 5, 2023 Council meeting, the recommended motion will be, “I move to approve the addition of one full-time cemetery maintenance employee, as proposed."
City of Arlington
Public Works
Memo
To: Paul Ellis, Kristin Garcia
From: Jim Kelly, Kris Wallace
Date: November 2, 2022
Re: Proposed Scenarios for Cemetery Five-Year Plan (BASED ON ESTIMATES)
In light of the recent Cemetery landscape maintenance firm’s contract termination, coupled with and the
impact that increased Cemetery burial activities is having on both cemetery expenses and M&O
operations, staff has evaluated several Cemetery operational scenarios on how to address these concerns.
Three scenarios were evaluated looking at a 5-year projection (2022-2026) with the following criteria:
- Maintains the current annual burial/interment rate,
- provides Cemetery landscaping and maintenances services, and
- keeping the Cemetery in the black while growing funds for Cemetery expansion,
Please note, all revenues and burial/interment projections are based on the last two year’s operations and
are very much subject to change as this is a very unpredictable environment. Of the three scenarios, we are
recommending that we present Scenario No. 3 to the Cemetery Board as the best option.
Scenario 1: Maintain the Cemetery Coordinator position at its current staffing level, hire a full time
Cemetery Maintenance employee (new position) to perform maintenance, landscaping, burials and
headstone installations, and hire a seven-month seasonal employee to work from April to October. This
scenario reassigns contracted landscape maintenance funds and M&O service funds to the new FTE and
seasonal worker, extra fill-in work can be supported with Public Works Utility staff.
2022 2023 2024 2025 2026
Scenario 1 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 156,841.67 $ 118,873.67 $ 77,080.42
Total Projected Revenue $ 658,491.42 $ 319,950.00 $ 351,115.00 $ 361,648.45 $ 372,497.91
Total Projected Expense $ 161,381.77 $ 354,100.00 $ 379,083.00 $ 398,441.70 $ 422,348.20
Total Contracted Svcs $ 256,117.98 $ - $ - $ - $ -
Transfer to Capital Fund $ 30,000.00 $ 20,000.00 $ 10,000.00 $ 5,000.00 $ -
Ending Balance
WARNING
Page 2
Scenario 2: Maintain the Cemetery Coordinator position at its current staffing level, hire two Seasonal
employees for eight months each with a four-month overlap during the summer mowing season, and
contract burial services with a single M&O staff or PW staff member when necessary. This scenario
includes contracting with Pacific Coast Memorial to perform all headstone installations and a small funds
transfer to M&O and PW for extra fill-in work that may be needed.
2022 2023 2024 2025 2026
Scenario 2 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 193,066.55 $ 187,751.95 $ 179,021.30
Total Projected Revenue $ 658,491.42 $ 319,950.00 $ 351,115.00 $ 361,648.45 $ 372,497.91
Total Projected Expense $ 161,381.77 $ 270,375.12 $ 288,929.60 $ 302,879.10 $ 321,051.84
Total Contracted Services $ 256,117.98 $ 37,500.00 $ 37,500.00 $ 37,500.00 $ 37,500.00
Transfer to Capital Fund $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 10,000.00
Ending Balance
Scenario 3: Maintain the Cemetery Coordinator position at its current staffing level, hire a full time
Cemetery Maintenance employee (new position) to perform maintenance, landscaping, burials, and
headstone installations, and hire a seven-month seasonal employee to work from April to October. The
Cemetery Maintenance employee will work for eight months, from April to October, at the Cemetery and
four months 50% of the time will be spent as a Utility worker for Water, Sewer and Storm. Salary costs
will be proportionately shared between the departments. This scenario includes no transfer to M&O and
assumes that any extra fill in work that that may be needed would be accomplished with PW utility staff.
2022 2023 2024 2025 2026
Scenario 3 Projected Budgeted Budgeted Projected Projected
Beginning Balance $ 241,691.42 $ 210,991.67 $ 166,690.50 $ 129,953.00 $ 105,664.08
Total Projected Revenue $ 658,491.42 $ 339,798.83 $ 372,345.50 $ 384,152.78 $ 396,353.01
Total Projected Expense $ 161,381.77 $ 354,100.00 $ 379,083.00 $ 398,441.70 $ 422,348.20
Total Contracted Services $ 256,117.98 $ - $ - $ - $ -
Transfer to Capital Fund $ 30,000.00 $ 30,000.00 $ 30,000.00 $ 10,000.00 $ -
Ending Balance
Page 3
Summary: As follows:
- Scenario 1 is not viable and the cemetery could be in the red by 2026.
- Scenario 2 has the lowest cost and will have the largest profit margin with a larger transfer to
capital. However, several risks with this scenario are:
• The Union could protest saying you are operating the City on seasonal employees
• Seasonal employees do not have the experience and will most likely end up having to
have staff from M&O assist with training and performance of burials
• There is always a risk of not being able to fill the seasonal positions, the risk of less than
qualified candidates, and the risk of seasonal employees quitting without notice.
- Scenario Number 3 maximizes benefits while posing the least risks:
• Allows the Cemetery to retain a trained and experienced employee
• Allows the Cemetery to remain profitable while still allowing a healthy transfer to the
Cemetery capital fund
• Allows the Cemetery to get back to a more stable and efficiently run department without
having to burden the M&O Department
• Provides assistance to the Public Works Department during four months of the year.
WS City of Arlington Council Agenda Bill WS #5 Attachment May 22, 2023 Public Works Quarterly Report
Public Works Quarterly Report, 2023-Q2
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Public Works Quarterly Report for 2023-Q2.
Review of current personnel, regulatory, maintenance and project issues affecting Public Works’ Transportation, Utilities, Cemetery, Engineering, GIS and Administration departments for March 2023 through May 2023. To maximize time and efficiency, please read the attached report and bring questions to the Council Workshop. ALTERNATIVES: None.
Workshop; discussion only.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 1 of 8
This summary report will update you on projects and issues at the forefront of our workload. Further project
detail is provided for your review on subsequent pages.
2023 Utility Projects - Current Status Budget
Category Status
Gleneagle Reservoir Roof
May 22 to start work on the Gleneagle Reservoir roof replacement project.
The CST roof design has been approved by the City. It is currently being Water
In Progress
2023 Utility and Pavement Preservation – Project was publicly bid and bids
will be opened on May 18th in the afternoon.
Water
In Progress
2022 Utility and Pavement Preservation Water In Progress
Wetland Roundhouse Demolition – Low bid received by SkyCorp, LTD,
demolition to be completed in June 2023 (exact date TBD). Storm In Progress
Prairie Creek & BNSF Bridge
to bridge and schedule extension, BNSF on board with bridge construction in
Storm In Progress
Lime Silo Demolition Sewer In Progress
67th Avenue Sewer Main Sewer In Progress
2023 Transportation Projects - Current Status Budget
Category Status
Broadway/Division Rehabilitation
30% design submittal package, on schedule for construction in 2024. Transportation In Progress
169th St Connector Transportation In Progress
211th Corridor Improvements
th Transportation In Progress
3rd and 5th St Parking Lots –
Transportation In Progress
Smokey Pt Blvd Corridor Transportation In Progress
188th & SPB Roundabout –
th Transportation In Progress
204th St & 74th Ave Signal Transportation In Process
180th St Connector
Transportation Pending Start
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 2 of 8
2023 Staffing Issues/Updates Status Budgeted
2023
Civil Engineer
Wastewater Collections Specialist I and II Complete Yes
Water Distribution Position – Interviews are being performed in May In Process Yes
Utility Locator Position Complete Yes
GIS Technician Advertising Yes
Cemetery Maintenance Worker – Complete Pending
2023 Active Grants - Current Status Budget
Category Status
FEMA / Prairie Creek: Storm Capital Funded
NHS Grant Broadway/Division – Transportation Funded
FEMA
st Utilities/M&O Pending
FHWA 169th St Connector Transportation Pending
TIB 211th Corridor Improvements – Transportation Funded
PSRC Smokey Point Blvd
Transportation Funded
PSRC 74th St Trail
Transportation Funded
PSRC 180th St Connector –
Transportation Funded
State Project SR-531 Widening Project –
WSDOT Funded
Ecology Stormwater Capacity Grant –
Storm Funded
Pending – Coordinated Prevention Grant:
Refuse Pending
Pending - SR-530 & SPB Roundabout:
Transportation Pending
Pending - SR-531 Trail 67th to Hwy 9 Transportation Pending
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 3 of 8
Communications and Outreach
Current Outreach efforts:
• 2023 UPP Project letter was sent out to all residents and businesses in the project areas in addition to maps
and the 2023 Project Flyer. Project postcard will be sent to a larger outreach area next month prior to start
of construction.
• Online Survey completed for 211th St Corridor Improvements - 46 responses were received with safety
being the primary issue needing to be addressed.
• Online Survey completed for Division/Broadway Corridor – Survey completed with 58 responses, crosswalk
safety and traffic congestion issues are the primary feedback.
• Online Survey completed for 169th St. Improvements – 39 responses received with street lighting being the
main concern as well as availability of sidewalk and trails.
• All current and budgeted projects for the next two years have project web pages on the City website with
information and contact numbers for the public.
• Working on a four-part series on the history of Roundabouts and how to navigate them.
Detail and Update on Current Contracts and Capital Projects
1. Pavement Condition Assessment [Study] – City is receiving training from IMS Infrastructure
Management Services on how to use their software to prioritize and plan pavement
preservation based on roadway condition assessment. There will be one more training session
in June and then this project is complete.
2. 169th St Connection [Design] – This project is currently on hold. The City received a
congressionally sponsored Community Project Funding grant for this project and the grant is
currently being processed into the Washington State Transportation Improvement Plan (STIP)
so funds can be released to this project. An on-line survey was opened to the public and
received 39 responses. The survey data is currently being analyzed, results will be posted to
the project webpage. Based on the preliminary analysis, the below issues are concerns with
the public. 169th Street Connection project website.
- Street lighting
- Sidewalks/Pedestrian access
3. 67th Sewer Main Improvements [Design] – Project design is underway; the 60% design
submittal has been reviewed, commented on, and returned to RH2 Engineers. Staff is
continuing to work with BNSF on replacement of the sewer main crossing beneath the 67th
Ave railroad tracks. This project is on schedule for the design to be completed in fall 2023 with
construction starting in early 2024. 67th Ave Sewer Main Replacement website.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 4 of 8
4. Broadway & Division Rehabilitation Project [Design]: The project is at 30% design level, City
engineers are reviewing the submitted documents and plans. The project survey closed, a total
of 58 responses were received. Survey analysis is on project webpage, below are main issues
and concerns public would like addressed. Broadway & Division Rehabilitation project website.
- Sight distance due to vegetation and RAB design.
- Pedestrian safety
- Design of RAB - approaches, side entrances and medians.
- Enhanced lighting –better lighting opportunities to light the corridor.
5. 211th Place Rehabilitation [Design] – The project grant agreement with the Transportation
Improvement Board has been executed. Qualifications were requested from engineering firms
and, after analysis of submitted qualifications, the project was awarded to SCJ Engineers. SCJ
is under contract and moving forward with site investigations so they can prepare a preliminary
project layout, this will be presented and discussed with the City on May 29th. An on-line survey
was opened to the public and received 46 responses. The survey data is currently being
analyzed, results will be posted to the project webpage. Based on the preliminary analysis, the
below issues are concerns with the public. 211th Place Rehabilitation website
- Roadway condition (street improvements)
- Roadway drainage
- Safety & vehicle speeds
- Need streetlights and pedestrian access.
6. Smokey Point Blvd Corridor [Design] – The project will be at 60% complete at the end of May
(preliminary design complete, stormwater drainage analysis complete, ROW Plans complete,
NEPA-CE complete). A design summary memo with project supporting documentation will be
submitted at 60%. Perteet is also moving the 180th Roundabout portion of the project forward
to have a biddable set of documents by January 2024. The City is also starting to move forward
with ROW procurement activities for the 188th RAB. Smokey Point Blvd Corridor website.
7. 2023 Utility and Pavement Preservation [Design] – This project is currently out for bid, bids are
due on May 18, 2023 at 2:00 pm. 2023 UPP project website
8. SR-530 and Smokey Point Blvd Roundabout [Design] – Staff is continuing to work on the SR-
530 Roundabout project NEPA; it will be submitted as a Categorical Exclusion. The project
has approximately 950 CY of flood zone encroachment and will need an equivalent amount
from the Island Crossing Compensatory Storage project. Once the NEPA is complete, staff will
work with the Bureau of Indian Affairs (BIA) to complete the Stillaguamish Tribe trust land
donations for this project.
SR-530 Roundabout project website.
9. 74th Ave Trail Completion [Design] – The Design is at 95% completion, once ROW is complete
it will be updated slightly (specifications, terms, etc.) for bidding in early 2024. The final two
appraisals for the remaining ROW needs have been received and staff is preparing offer
packages. Once ROW has been executed, we will submit all ROW to WSDOT for certification
and then for construction obligation and advertisement in late 2023 or early 2024. Project is
on schedule for 2024 construction and completion. 74th Ave Trail project website.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 5 of 8
10. 204th St and 74th Ave Intersection [Design] – The design is at 100% completion but needs
minor fixes to accommodate Pilchuck Village construction and signal telemetry updates. The
project is ready for advertisement in early June. 204th St & 74th Ave Intersection website.
11. SR-531 Widening Project [Design] – A major accomplishment this legislative season was to
have SR-531 Connecting Washington funding and schedule remain unchanged. WSDOT is
still understaffed for their current workload causing the Design-Build advertisement of this to
move from August 2023 to February 2024. Staff are trying to schedule a meeting with WSDOT
during the week of May 22nd for a project update SR-531 Widening project website
12. SR-530 and 59th Ave and 211th Place Roundabouts [Design] – The contractor for this project is
Faber Construction, a preconstruction meeting was held on May 17, 2023. Faber Construction
will start mobilizing to site on May 30, 2023 and begin prep work outside travelled roadway.
WSDOT, Faber and the City are still discussing duration and timing of full road closure for
construction of the two roundabouts. SR-530 and 59th Ave & 211th Place Roundabouts website.
13. Gleneagle Reservoir Upgrades [Design] – As follows:
Reservoir Roof - CST provided the City with construction plans for the Gleneagle Reservoir roof,
approval on the plan-set was authorized on May 18, 2023 and they were forwarded to a
Washington state structural engineer for final review and approval (stamp). The target date for
delivery of materials on-site is July 20, 2023; we will have a more firm date now that the design
has been approved and an actual material list has been developed.
Gleneagle Booster Pump Station (BPS) – Work continues of the Gleneagle BPS. The VFD has
been installed, programmed and tested on May 18, 2023. This will allow the WTP Staff to
better control pressure by automatically increasing/decreasing flow from the Gleneagle BPS to
the 520 Reservoir. The BPS program logic controller is in the process of being rebuilt, many
parts are long lead items (45 days+).
Reservoir Mural – This work has not been scheduled yet.
14. Haller Well South Expansion [Design] – With the Gleneagle Reservoir off-line, Hokkaido Drilling
is on hold until Sep 2023. Due to Geologist’s well placement, the preliminary (30%) wellhouse
design/layout has been modified from a single large wellhouse to four small wellhouses
covering each well. The 30% design documents will be delivered on May 18th, and a review
workshop is scheduled for May 30th. Haller Wellfield South project webpage.
15. Water Treatment Expansion Project [Design] – Project is on hold due to workload and other water
system needs; it is anticipated work will resume in August 2023. Staff continues to work with
Snohomish County PUD to underground overhead electric service to utility plant so the old WTP
can be demolished. Water Treatment Plant Expansion project website.
16. 520 Booster Pump Station [Design] – Project is on hold due to workload and other water system
needs; it is anticipated work will resume in August 2023. Staff continues to work with
Snohomish County PUD to increase voltage at 520 reservoir to accommodate 480v pumps.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 6 of 8
17. 2022 Utility and Pavement Preservation [Construction] – This project is complete and going
through project close-out. 2022 UPP project webpage.
18. SR-531/40th Ave Intersection [Construction] – Project is complete and operational and going
through close-out. SR-531/40th Ave Intersection project website.
19. EQ Basin and Digested Sludge Pump Project [Construction] – Project has achieved Significant
Completion and the contractor is working on completing punch-list items. It is anticipated
project will be complete May 31, 2023 and the reclaimed water system will be operational in
June 2023. Water Reclamation Facility Modifications project website.
20. Membrane Replacement & Optimization [Construction] – Membrane replacement is complete;
staff is working on system optimization. Water Reclamation Facility Modifications project website.
21. Water Rights – The Hammer water right Record of Examination is being prepared for submittal
to the Department of Ecology in May 2023.
22. Haller Well North Expansion [Planning] – Still trying to negotiate with Haller North Wellfield
property owner for possible purchase of new well site property.
23. Lift Station #16: The lift station flow meter finally arrived and was installed; Lift Station 16 is
now fully complete and is going through final project close-out.
Detail and Update on Operations and GIS Activities
1. Cemetery Operations: As follows:
- Cemetery staff are now using Elements to track planned and current interment work and
headstone/monument work activities; this application is also being used to monitor labor
effort for Cemetery grounds maintenance.
- Tina Willett is a volunteer at the Arlington Cemetery and is doing amazing things to help
beautify the Cemetery grounds. Tina organizes volunteer work parties at the Cemetery and
performs many activities that supplement the Cemetery Maintenance crew (litter patrol,
planting, raking leaves, remove fallen tree limbs, landscape bed replanting, etc.). Tina also
met the Cemetery Board at the May 2023 meeting and discussed all of the volunteer
activities she performs at the Cemetery and the Token of Grace (see below). The Cemetery
Board stated that the Cemetery is both fortunate and grateful for Tina’s work.
- As of May 1st, the Cemetery has two maintenance workers, one a Full Time City employee
and the other a seasonal worker. Work completed by Cemetery Maintenance workers:
• Obtained and made operational all needed equipment (dump truck, two Zero-Turn
mowers, two Walk-Behind mowers, one push mower, blowers, and string trimmers).
• Maintenance staff started regular mowing, trimming and blowing.
• The new Cemetery well pump was activated and the non-potable water distribution
system activated; all hose bibs are working.
• Maintenance staff has completed a deep trimming around all headstones (over
9,000); many headstones were overgrown.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 7 of 8
• The irrigation system at the Robb Section Roundabout was tested and both water
pressure and volume appear to be higher with the new well pump. Cemetery
maintenance staff will begin testing, repairing and activating the irrigation system’s 52
zones in coming weeks.
- Tina Willet also started the Token of Grace organization. Token of Grace is a non-profit
organization providing loved ones who need financial support to ensure they can provide a
headstone for their loved ones and landscape support for Arlington Cemetery.
- New Cemetery street sign poles and names have arrived and are being stored at the PW
South Yard. These signs will replace the old wood signs that are starting to fail. The new
signs are black aluminium fluted poles with green blades for the street names.
2. Water Meter Replacements: Staff continues to replace broken meters now that supply chain
issues are starting to lighten up. There are several large meters at various
industrial/commercial locations that are at the end of their useful life and will need to be
replaced. This work was budgeted for 2023 and will require coordination with the customers
and water staff and will be done in Spring/Summer of 2023.
3. Stormwater Wetland Roundhouse Demo: Due to the extent of vandalism that caused damage
to the Roundhouse, the City’s only option is to demolish it to prevent further vandalism, fire or
injury. PW first abated asbestos from the Roundhouse and then publically bid the Roundhouse
Demolition project; SkyCorp, LTD was the low bidder. Demolition scheduled for June 2023.
4. Utility Plant Lime Silo Demolition – To make room for the Expanded Solids Handling project,
the WRF’s lime silo will be demolished. This project was publicly bid with SkyCorp, LTD as the
low bidder. Demolition will occur after the Roundhouse demolition.
5. Windstorm Tree Causes Flooding on Arlington Valley Road – An April windstorm caused a
large cottonwood tree to fall across Prairie Creek diverting creek flow over the banks. The
diverted creek flow caused considerable flooding across Arlington Valley Road; M&O crews
had to shut down the road due to this flooding. Once the cause of the flooding was identified,
it was all hands on deck (Public Works and M&O) to remove the fallen tree and restore the
Prairie Creek channel. All of this work was accomplished by hand as the location of the fallen
tree is on property protected by the federal government.
6. GIS Activities:
Staffing & Misc.
• After almost two years, Haley Duran left the City GIS Department for work closer to
home (Bellingham). Arlington GIS was Haley’s first job after graduating in GIS
Sciences. She was a fast learner, melded in great with the PW Department, and was
an overall great asset to our team. Though she will be missed, we know where she
lives and we are excited for her new opportunities working for the private sector in
Bellingham.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
May 22, 2023
PW Quarterly Report Q1-2023 Page 8 of 8
Asset Management Steering Committee:
• Standardized leads training meeting to be held after each Asset Management steering
committee meeting to ensure leads have the training needed to appropriately use
Elements.
• New LTE laptop docking stations are being installed in crews trucks
• Final review of equipment in Elements
• New jetting process in Elements that eliminates clicking around
• Elements has a Teams channel and is being used and populated with asset
management files
Enterprise Data Projects (main projects but not all):
• Staff finalizing Engineering, Facilities and Transportation Projects SQL databases to
replace the file geodatabases
• GIS staff continue to use and employee Teams for messaging, meetings and file
management
• SQL database transition is 80% complete with all new services pushed out to the web
• The task for April was to get all the Portal and ArcGIS Online maps to point to the new
services
GIS Apps (follow links) – Below are GIS Apps created for employees and the public along
with the number of times these applications have been used.
Application Name Date Launched Views
Current Development Activity
Total Views 64,490
City of Arlington Council Agenda Bill
Item: WS #6 Attachment F
COUNCIL MEETING DATE: May 22, 2023
Resolution to Waive Fly-In (SkyFest) Land Use Fees
Resolution
Airport; Marty Wray, Operations Manager 360-403-3477 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW:
annual Fly-In (SkyFest).
FAA did agree that this use was consistent with the grant assurances for the airport.
Tem to sign the resolution.
RESOLUTION 2023-XXX 1
RESOLUTION NO. 2023-XXX
A RESOLUTION OF THE CITY OF ARLINGTON
ADOPTING FINDINGS REGARDING THE WAIVER OF FEES
FOR THE 2023 ARLINGTON SKYFEST EVENT
WHEREAS, the City of Arlington adopted Ordinance No. 2016-011 on June 20, 2016,
creating a mutual benefit agreement process for certain events to be held at the
Arlington Municipal Airport; and
WHEREAS, the City Council wishes to adopt required findings in support of the waiver of
fees;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON,
WASHINGTON AS FOLLOWS:
1. The Arlington City Council makes the following written findings relating to the 2023
SkyFest event, as required by AMC 14.08.065:
(a) The 2023 Arlington SkyFest Event enhances public acceptance of the airport in
the community in the immediate area of the airport;
(b) The subject property will be put to a desired public recreational or other
community use by the community in the immediate area of the airport during the 2023
Arlington SkyFest event;
(c) The desired community use and the community goodwill that would be
generated by 2023 Arlington SkyFest Event serves the business interest of the airport in
ways that can be articulated and demonstrated;
(d) The 2023 Arlington SkyFest Event does not adversely affect the capacity,
security, safety, or operations of the airport;
(e) At the time the 2023 Arlington SkyFest Event is contemplated, the subject
property would not reasonably be expected to produce more than de minimis revenue;
(f) The 2023 Arlington SkyFest does not preclude reuse of the subject property for
airport purposes;
(g) Airport revenue does not support the capital or operating costs associated with
the 2023 Arlington SkyFest Event;
(h) The 2023 Arlington SkyFest Event is not to a for-profit organization or for the
benefit of private individuals;
(i) The permit, license or contract for the 2023 Arlington SkyFest Event complies
with RCW 14.08.120(5);
(j) The permit, license or other contract for the 2023 Arlington SkyFest Event does
not exceed five (5) years;
RESOLUTION 2023-XXX 2
(k) The permit, license or other contract for the 2023 Arlington SkyFest Event does
not exceed one year;
(l) The proposed 2023 Arlington SkyFest Event use agreement and proposed waive
of fees has been provided to the FAA for the opportunity to review and comment;
(m) If the proposed use is within the airport operations area, it may only be used for
an approved aeronautical use; and
(n) The proposed permit, license or agreement complies with the city’s federal grant
assurance obligations.
2. The Arlington City Council hereby waives the land use fees customarily charged for
events pertaining to the 2023 SkyFest.
ADOPTED by the City Council and APPROVED by the Mayor Pro Tem this 5th day of June,
2023.
CITY OF ARLINGTON
______________________________
Jan Schuette, Mayor Pro Tem
ATTEST:
_______________________________
Wendy Van Meersche, City Clerk
APPROVED AS TO FORM:
________________________________
Steven J. Peiffle, City Attorney
Local Government Meetings Date Date Date Date Date Date Date Date
Council Workshops 4/10/23 4/24/23
Council Meetings 4/3/23
5th Monday Meetings
Joint Meetings with City
Boards/Commissions
Special Purpose (WWU & WSU
studies,etc)
Liaison Meeting
Strategic Planning Meeting 4/7/23
LEOFF 1 Board Meeting 4/12/23
Airport Commission 4/11/23
Planning Commission
Date Date Date Date Date Date Date Date
Association of Washington
Cities
Community Transit
Economic Alliance Snohomish
County 4/11/23 4/11/23 4/26/23
Mayor's Association
Puget Sound Regional Council
Snohomish County Cities
SNOTRAC 4/21/23
Snohomish County Tomorrow
Meetings with Snohomish
County personnel and/or
Governor, State departments
National Government
Meetings Date Date Date Date Date Date Date Date
National League of Cities
Meetings in Washington, D.C.,
which address issues with
Congress, Executive, and
Federal departments and
Business Meetings Date Date Date Date Date Date Date Date
Non-Profit Meetings Date Date Date Date Date Date Date Date
Monthly Elected Official Strategic Report Due on 5th of month
Name: Don Vanney Date: April 2023
Community & Volunteer
Meetings/Events Date Date Date Date Date Date Date Date
Stronger Together
Rotary
Ribbon Cuttings 4/25/23
4/5 -National Security Council Roundtable discussion on the Fentenyl Epedemic
4/11 -EASC Regional Transportation Priority Projects
4/11 -EASC Snohomish County Update with Dave Somers
4/25 -Ribbon Cutting, Olympic Healing Center
4/26 -EASC Economic Forecast
April 2023
Local Government Meetings Date Date Date Date Date Date Date Date
Council Workshops 4/10/23 4/24/23
Council Meetings 4/3/23 4/17/23
City Council retreat
Strategic Planning group 4/7/23
Comp Plan public meeting 4/27/23
CED focus group 4/4/23 4/18/23 4/25/23
Date Date Date Date Date Date
Association of Washington
Cities
Community Transit
Economic Alliance Snohomish
County
Mayor's Association
Puget Sound Regional Council
Snohomish County Cities 4/20/23
Snohomish County Committee
for Improved Transportation
District 10 Update
MAC group
Board of Health 4/11/23 4/24/23
Date Date Date Date Date Date
National League of Cities
Meetings in Washington, D.C.,
which address issues with
Congress, Executive, and
Federal departments and
Business Meetings Date Date Date Date Date Date
Non-Profit Meetings Date Date Date Date Date Date
Community & Volunteer
Meetings/Events Date Date Date Date Date Date
Stronger Together 4/25/23
Monthly Elected Official Strategic Report Due on 5th of month
.
April 2023
Local Government Meetings Date Date Date Date Date Date Date Date
Council Workshops 4/10/23 4/24/23
Council Meetings 4/3/23 4/17/23
5th Monday MeetingsJoint Meetings with City
Boards/Commissions
Special Purpose (WWU & WSU
studies,etc)
Liaison Meeting
Special Events 4/22/23 Youth Olympic Health Comp Plan Boys Club 4/13/23
special meetings
WSDOT Date Date Date Date Date Date Date Date
Association of Washington
Cities
Community Transit 4/6/23 Board
4/20/23
Executive 4/5/23 Meeting 4/20/23 Board
Economic Alliance Snohomish
County 4/11/23
Puget Sound Regional Council
Snohomish County Cities
Meetings with Snohomish
County personnel and/or
address issues with Legislature,
Governor, State departments
City Commissions
National Government
Meetings Date Date Date Date Date Date Date Date
National League of Cities
Meetings in Washington, D.C.,
which address issues with
Congress, Executive, and
Federal departments and
Business Meetings Date Date Date Date Date Date Date Date
Non-Profit Meetings Date Date Date Date Date Date Date Date
Community & Volunteer
Meetings/Events Date Date Date Date Date Date Date Date
Stronger Together
Rotary
National Night Out
Chamber Meeting
Monthly Elected Official Strategic Report Due on 5th of month
Jan Schuette
April 2023
Local Government Meetings Date Date Date Date Date Date Date Date
Council Workshops 4/10/23 4/24/23
Council Meetings 4/3/23 4/17/23
5th Monday MeetingsJoint Meetings with City
Boards/Commissions
Special Purpose (WWU & WSU
studies,etc)
Liaison Meeting
Strategic Planning 4/28/23
Spring Retreat
Regional Government
Meetings Date Date Date Date Date Date Date Date
Association of Washington
Community Transit
Economic Alliance Snohomish
County 4/11/23
Mayor's Association
Puget Sound Regional Council
Snohomish County Cities 4/20/23
Snohomish County Committee
for Improved Transportation
Snohomish County Tomorrow
Meetings with Snohomish
County personnel and/or
elected officials
Meetings in Olympia which
address issues with Legislature,
Governor, State departments
and boards
Latino Civic Alliance
National Government
Meetings Date Date Date Date Date Date Date Date
National League of Cities
Meetings in Washington, D.C.,
which address issues with
Congress, Executive, and
Federal departments and
agencies
Business Meetings Date Date Date Date Date Date Date Date
Chamber
DABA
Leaders of Color
Non-Profit Meetings Date Date Date Date Date Date Date Date
United Way
Monthly Elected Official Strategic Report Due on 5th of month
Name: Yvonne M. Gallardo Date: 4/30/2023
Community & Volunteer
Meetings/Events Date Date Date Date Date Date Date Date
Stronger Together
Rotary
Town Hall 3/19/23
Grand Opening 3/27/23
Paine Field Master Plan 3/15/23
Conferences & Training Date Date Date Date Date Date Date Date
AWC
Bridging School to Work
NOTES: