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HomeMy WebLinkAbout05-15-23 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATION National Public Works Week ` ATTACHMENT A Read by Councilmember Debora Nelson PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Pro Tem Jan Schuette 1. Minutes of the May 1 and May 8, 2023 Council meetings ATTACHMENT B 2. Accounts Payable PUBLIC HEARING NEW BUSINESS 1. Approval of Airport’s 2023 Solar Panel Budget and Contract ATTACHMENT C Staff Presentation: Dave Ryan Council Liaison: Don Vanney 2. Relocation of PUD Conduit Cable at 74th/204th Intersection ATTACHMENT D Staff Presentation: Jim Kelly Council Liaison: Yvonne Gallardo-Van Ornam COMMENTS FROM COUNCILMEMBERS Arlington City Council Meeting Monday, May 15, 2023 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert PROCLAMATION WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Barbara Tolbert Mayor of Arlington, Washington, do hereby proclaim the week of May 21-27, 2023 as National Public Works Week in Arlington, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. ___________________________________________ _________________________ Barbara Tolbert, Mayor Date DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, May 1, 2023 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam. Council Members Absent: None. Staff Present: Mayor Barb Tolbert, Paul Ellis, Jonathan Ventura, Peter Barrett, Mike Gilbert, Rory Bolter, Nicholas Denton, Andrew Goedl, Alex Donchez, Justin Olson, Mike McQuoid, Sarah Lopez, Jim Kelly, Kristin Garcia, Kris Wallace, Debbie Strotz, City Attorney Steve Peiffle, Tony Orr, Dave Varga, and Julie Petersen. Also Known to be Present: Kathy Vanney, Kristi Gilbert, Judge Jennifer Rancourt, Riley Valdez, and mother of Riley Valdez. Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Arlington Police Lieutenant Peter Barrett introduced two recent commissioned Officers Nicholas Denton and Andrew Goedl who will be sworn in at the 911 artifact at Fire Station 46 at 6:45 pm on May 1, 2023. PROCLAMATIONS Councilmember Michele Blythe read the Older Americans Month Proclamation for the month of May. Councilmember Heather Logan read the Provider Appreciation Day Proclamation, to be observed May 12, 2023. PUBLIC COMMENT Eagle Scout Riley Valdez described his project of upgrading the flagpole stands in the Arlington Cemetery to support the flags standing upright. He requested the Council consider donating to support the cost of materials $1,876.00. He will work with the Community Engagement Director Sarah Lopez for details. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting May 1, 2023 Page 2 of 3 CONSENT AGENDA Mayor Pro Tem Jan Schuette moved, and Councilmember Marilyn Oertle seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the April 17 and April 24, 2023 Council meetings 2. Accounts Payable: Approval of EFT Payments, Petty Cash Check #2019, and Claims Checks: #107992 through #108088 dated April 18, 2023 through May 1, 2023 for a total of $1,364,973.96. PUBLIC HEARING None. NEW BUSINESS Appointment to Parks, Arts, and Recreation Commission Community Engagement Director Sarah Lopez requested Council consent to the appointment Judy Castanares and reappointments of Steve Maisch and Rick Sloan to the Parks, Arts, and Recreation Commission. Councilmember Marilyn Oertle moved, and Councilmember Don Vanney seconded the motion to consent to the appointment of Judy Castanares and consent to the reappointments of Rick Sloan and Steve Maisch to the Parks, Arts and Recreation Commission. The motion passed unanimously. Resolution Declaring Property as Surplus Procurement Contracts Analyst Debbie Strotz read the Resolution Declaring Property as Surplus and requested approval from Council. Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Debora Nelson seconded the motion to approve the resolution declaring property as surplus and authorized the Mayor to sign the resolution. The motion passed unanimously. Contract Award for the 211th Place Design Public Works Director Jim Kelly requested Council approve the SCJ Alliance design services contract for the 211th Place Corridor Restoration Project. Discussion followed with Mr. Kelly answering Council questions. Mayor Pro Tem Jan Schuette moved, and Councilmember Michele Blythe seconded the motion to approve the selection of SCJ Alliance for design services for the 211th Place Corridor Restoration Project and authorized the Mayor to sign the agreement. The motion passed unanimously. Resolution Updating the 2023 Cemetery Fees Public Works Director Jim Kelly requested Council approve the resolution adjusting the Cemetery Board’s proposed fee schedule to cover increased costs of materials and labor since the last 2021 fee schedule adjustment. Minutes of the City of Arlington City Council Meeting May 1, 2023 Page 3 of 3 Councilmember Don Vanney moved, and Councilmember Debora Nelson seconded the motion to approve the resolution adjusting the Cemetery Fee Schedule and authorized the Mayor to sign the resolution. The motion passed unanimously. Stormwater Capacity Grant Amendment for 2021-2023 Public Works Director Jim Kelly reviewed the amendment to the FY 2021-2023 Stormwater Capacity Grant for an additional $25,000 to fund Stormwater NPDES Phase II activities. Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the motion to accept the Amendment to the Municipal Stormwater Capacity Grant in the amount of $25,000 and authorized the mayor to sign the grant agreement. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson addressed Riley Valdez and stated that the Council has a process for approving public requests. Councilmember Don Vanney shared that he attended the first Snohomish County Law and Justice Council meeting last week where they reviewed the duties of the members and the purpose of the Council. Mayor Pro Tem Jan Schuette announced that she attended the Community Transit meeting where they toured the first electric bus, and Arlington will have the first Swift Go Line with an electric bus. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:28 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, May 8, 2023 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam. Council Members Absent: none. Staff Present: Mayor Barb Tolbert, Paul Ellis, Sarah Lopez, James Trefry, Marc Hayes, Jonathan Ventura, Tony Orr, Dave Varga, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Allison Jones, and children, Grace Jones and Colt Jones, April Wolanek and sons, Micah and Joshua Wolanek, Kathy Vanney, Dave Kraski, and Todd Chase. Mayor Barb Tolbert called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote. PROCLAMATIONS Mayor Barb Tolbert read the Apraxia Awareness Day proclamation, and thanked Grace Jones and Micah Wolanek for being present. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Overview of Tax Increment Area (TIA) Project Analysis Community and Economic Development Director Marc Hayes introduced Todd Chase, of FCS Group. With the use of a PowerPoint presentation, Mr. Chase reviewed Tax Increment Area (TIA) Project Analysis. In 2021 the Washington State Legislature passed HB 1189, which authorizes a financing tool for local governments known as tax increment financing (TIF). Tax Increment Financing allows local governments to finance infrastructure in targeted areas, with the goal that these improvements will encourage additional private development and investment. Any improvements to a targeted area may eventually result in increased property values, bringing benefits to property owners, investors, residents, and the local Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop May 8, 2023 Page 2 of 3 government. In order to utilize a TIF, the city must pass an ordinance that designates an increment area (i.e., a specific geographic area that is expected to benefit from the development), identifies the infrastructure improvements to be financed, and states whether or not bonds will be issued. The local government must prepare a project analysis. In 2021, the City created and adopted its Housing Action Plan. Part of the adopted plan were action items, identified, to be implemented, some of those action items are as follows; Action 1.3 Use value capture to generate and reinvest in neighborhoods experiencing increased private investment. Action 1.5 create a process to coordinate public investments, like capital improvements, with affordable activities to reduce the overall cost of development. Action 3.2 Create incentives to develop affordable housing. In 2022 the city applied for a grant to implement action items identified in the Housing Action Plan. Tax Increment Financing is the method that the City may utilize to create “value capture” and “reinvestment” in neighborhoods experiencing an increase private development, thus implementing three of the action items identified in the Housing Action Plan. Discussion followed with Mr. Hayes and Mr. Chase answering Council questions. Police First Quarter Report Police Chief Jonathan Ventura reviewed the 2023 first quarter report. Discussion followed with Chief Ventura answering Council questions. North County Regional Fire Authority First Quarter Report North County Regional Fire Authority Deputy Chief of Operations Dave Kraski reviewed the 2023 first quarter report. Discussion followed with Chief Kraski answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis thanked Councilmembers for their quick response to his email regarding the upcoming joint meeting with the Parks, Arts, and Recreation Commission Monday, May 22 at 5 pm. MAYOR’S REPORT None. COMMENTS FROM COUNCILMEMBERS None. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING None. Minutes of the City of Arlington City Council Workshop May 8, 2023 Page 3 of 3 EXECUTIVE SESSION City Attorney Steve Peiffle announced there would be no need for an executive session for discussion of pending or potential litigation [RCW 42.30.110(1)(i)], as previously noted on the agenda. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:08 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill NB #1 Attachment May 15, 2023 Resolution No. 2022-020, approved November 21, 2022 DEPARTMENT OF ORIGIN Airport; Dave Ryan, Director 360-403-3474 EXPENDITURES REQUESTED: N/A Professional Services BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: were unsuccessful, but the third attempt with the WSDOT Aviation Division was successful with a grant of $250,000 for an approximately $550,000 project. Staff came before Council in November of 2022 with a resolution with matching funds available (attached.) Matching funds are expected to be $300,000. This was budgeted in 2022, but because the first two grants were not received in 2022, it was omitted in the 2023 budget. Staff is requesting Council approve amending the 2023 budget to $550,000 for this project. (There is currently over one million in the Airport’s Capital Budget fund balance.) Staff is also asking Council to approve a pending contract with Veregy, LLC to administer the solar project. (Veregy is the company working over the past year or so on this project.) Finally, staff is requesting Council authorize the Mayor to accept the grant from WSDOT This project began almost two years ago with two applications for a Dept. of Commerce grant that were unsuccessful. During that time, a Request for Proposals was issued to companies for Guaranteed Energy Savings Contracts (GESC). Two proposals were received, but without a grant, could not continue. With over a year since the last RFP, a new RFP was issued in March 2023. The only respondent was Veregy LLC. They were sent a letter of award for the contract contingent upon receiving grant ALTERNATIVES: To approve a budget amendment to the 2023 airport capital budget for the 2023 Solar Panel Project with an approximate cost of $550,000; To authorize City staff to apply for grant funding for the project, and for the Mayor and City staff to sign any documentation required to accept any grant funding which may be received for the project; and To authorize City staff to negotiate a contract with Veregy, LLC to administer the construction project, conditioned on the receipt of grant funding in an amount acceptable to City staff, and authorize the Mayor to sign the agreement, subject to City of Arlington Council Agenda Bill NB #2 Attachment May 15, 2023 Snohomish County PUD Overhead to Underground Conduit Cable Relocation at 74th/204th Intersection Snohomish County PUD Quote Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $133,552.70 BUDGET CATEGORY: Transportation Improvement Fund BUDGETED AMOUNT: $775,000.00 (2023 Budget) LEGAL REVIEW: DESCRIPTION: The City is requesting Snohomish County PUD relocate overhead power lines to underground as part of the 204th St and 74th Ave Intersection Project. 204th St difficult and dangerous at this location. To alleviate some of these difficulties, the City completed a study and design for improvements at 204th St and 74th Ave intersection; these improvements include installation of a traffic signal, ADA compliant crosswalks, two bus pull-outs, and replacement of approximately 450 LF of old AC water main. As part of the intersection project, the City will have to underground all overhead power and communication lines crossing the north leg of the intersection. PUD provided a quote for design and construction related to undergrounding all overhead power lines that cross over the north leg of the 204th St and 74th Ave intersection project. ALTERNATIVES: Remand to staff for additional information. I move to approve the issuance of a Purchase Order to the Snohomish County PUD for electric utility relocation work at the 74th/204th intersection and authorize the Mayor to sign the Purchase Order.