HomeMy WebLinkAbout05-01-23 Council Meeting
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Barb Tolbert
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Barb Tolbert – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Jan Schuette
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
Older Americans Month ATTACHMENT A
Read by Councilmember Michele Blythe
Provider Appreciation Day ATTACHMENT B
Read by Councilmember Heather Logan
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Jan Schuette
1. Minutes of the April 17 and April 24, 2023 Council meetings ATTACHMENT C
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Appointments to Parks, Arts, and Recreation Commission ATTACHMENT D
Staff Presentation: Sarah Lopez
Council Liaison: Marilyn Oertle
2. Resolution Declaring Property as Surplus ATTACHMENT E
Staff Presentation: Debbie Strotz
Council Liaison: Yvonne Gallardo-Van Ornam
Arlington City Council Meeting
Monday, May 1, 2023 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
3. Contract Award for the 211th Place Design ATTACHMENT F
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
4. Resolution Updating the 2023 Cemetery Fees ATTACHMENT G
Staff Presentation: Jim Kelly
Council Liaison: Don Vanney
5. Stormwater Capacity Grant Amendment for 2021-2023 ATTACHMENT H
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert
PROCLAMATION WHEREAS, Washington state is home to more than 1.9 million Americans ages 60 and older who enhance our communities through their diverse life experiences and contributions; and WHEREAS, older adults and the people who serve them are powerful and vital individuals who greatly contribute to our society; WHEREAS, Washington prides itself on its long-term services and supports system, which supports older adults to live and age with dignity, independence and quality of life; and WHEREAS, Washingtonians recognize the need to address bias regarding older adults, especially older adults of color and LGBTQ+ older adults, and to acknowledge and value the wisdom and resiliency of our older adults, many of whom survived and prevailed through the historical and ongoing trauma of systemic racism, the HIV/AIDS epidemic, the women's rights movement, the Stonewall Uprising, wars and con�licts, economic crises and recessions, and other trying times in our nation's history; and WHEREAS, Washingtonians believe in a long-term care system that promotes independence and choice among our older adults to promote quality of life on their terms and supports the family caregivers who are the key to many people's successful aging in place; and WHEREAS, Washington is committed to our community members by offering an opportunity to explore diverse aging experiences; providing abundant activities and social opportunities for older adults to discover new ideas and participate in social groups, �itness classes and volunteer programs; and providing learning opportunities on how to care for someone who is experiencing dementia; and WHEREAS, the 2023 theme of Older Americans Month, "Aging Unbound," offers an opportunity to explore diverse aging experiences unbound by prejudice and how communities can mitigate stereotypes, and encourages Washingtonians to promote �lexible thinking about aging and how we all bene�it when older adults stay engaged, independent and included; NOW, THEREFORE, I, Barbara Tolbert, Mayor of Arlington, do hereby proclaim May 2023 as Older Americans Month In Arlington and encourage all people in our city to join me in this special observance. ______________________________________ ____________________ Barbara Tolbert, Mayor Date
PROCLAMATION
WHEREAS, Child Care Aware® of America and other organizations nationwide are recognizing Child Care Providers on this day; and WHEREAS, childcare provides a safe, nurturing place for the enrichment and development of millions of children nationwide, and is a vital force in our economy; and WHEREAS, the pandemic illuminated how indispensable child care providers are for the well-being and economic security of Washington’s young children, families, and communities. WHEREAS, childcare programs, which are mostly small businesses, run and staffed predominantly by women, are still recovering from health and financial hardships stemming from the pandemic while they have continued to meet the needs of families; and WHEREAS, Washington recognizes that childcare has been a lifeline for families, communities, and the economy and as such, has provided much-needed support to providers to help sustain the viability of childcare; and WHEREAS, our future depends on the quality of the early childhood experiences provided to young children today; support for high-quality child care represents a worthy commitment to our children’s future. Now, therefore, I, Barbara Tolbert, Mayor of Arlington, do hereby proclaim May 12, 2023, as Provider Appreciation Day in Arlington, and urge all citizens to recognize Child Care Providers for their important work. ___________________________________ __________________________ Barbara Tolbert, Mayor Dated
DRAFT
Page 1 of 3
Council Chambers 110 East 3rd Street Monday, April 17, 2023
Councilmembers Present: Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: Don Vanney.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Kristin Garcia, Marc Hayes, Amy Rusko, Jonathan Ventura, Tony Orr, Dave Varga, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Sid Logan and Kim Robertson. Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS Mayor Tolbert read the National Volunteer Week proclamation.
PUBLIC COMMENT Kim Robertson, 12411 246th St NE, Arlington, provided comments regarding the community.
CONSENT AGENDA Mayor Pro Tem Jan Schuette moved, and Councilmember Heather Logan seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the March 31, 2023 Council Retreat and April 3 and April 10, 2023 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #107876 through #107991 dated April 4, 2023 through April 17, 2023 for a total of $695,880.40; Approval of Payroll EFT Payments and Check #30262 through #30268 dated March 1, 2023 through March 31, 2023 in the amount of $1,259,201.09.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting April 17, 2023
Page 2 of 3
PUBLIC HEARING
Resolution Adopting the 2023 Comprehensive Plan Final Docket Planning Manager Amy Rusko presented the 2023 Comprehensive Plan Final Docket, with the use of a PowerPoint presentation. Ms. Rusko requested Council approve the resolution adopting the 2023 Comprehensive Plan Final Docket. The public hearing was opened at 6:20 p.m. With no members of the public wishing to speak, the public hearing portion was closed at 6:20 p.m., and Council questions were opened at 6:21 p.m. Councilmember Jan Schuette provided comment. The public hearing was closed at 6:22 p.m. Councilmember Heather Logan moved, and Councilmember Debora Nelson seconded the motion to approve the proposed resolution adopting the 2023 Comprehensive Plan Final Docket and authorized the Mayor to sign the resolution. The motion passed unanimously.
NEW BUSINESS
Ordinance Adopting Emergency Moratorium in Island Crossing Subarea Community and Economic Development Director Marc Hayes requested Council approve an ordinance adopting an emergency moratorium suspending any new development applications within the identified Island Crossing Subarea. A revised ordinance and map was distributed to Councilmembers. Discussion followed with Mr. Hayes answering Council questions. Councilmember Debora Nelson moved, and Councilmember Marilyn Oertle seconded the motion to adopt the ordinance establishing a moratorium which suspends issuance of development permits within the Island Crossing Subarea, declaring an emergency, and scheduling a public hearing, and authorized the Mayor to sign the ordinance. The motion passed unanimously with a roll call vote.
COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette provided an update regarding last week’s PSRC policy board meeting. Councilmember Yvonne Gallardo-Van Ornam spoke of new business Vampire Penguin, who serves shaved ice and desserts. Councilmember Gallardo-Van Ornam also reminded Councilmembers of the upcoming Youth Dynamics auction dinner.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT Mayor Tolbert provided an update regarding the final week of state legislature.
EXECUTIVE SESSION None.
Minutes of the City of Arlington City Council Meeting April 17, 2023
Page 3 of 3
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:33 p.m. _________________________________________ Barbara Tolbert, Mayor
DRAFT
Page 1 of 2
Council Chambers 110 East 3rd Street Monday, April 24, 2023
Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Marilyn Oertle, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: None.
Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Kris Wallace, Kristin Garcia, Tony Orr, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney and Dave Kraski.
Mayor Barb Tolbert called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Marilyn Oertle seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Resolution Updating the 2023 Cemetery Fees Public Works Director Jim Kelly shared the request from City staff and the Cemetery Board to increase the Cemetery fee schedule and adjust select Cemetery fees to ensure the fees continue to adequately cover the cost for services, the cost for products, and that the fees are comparable to nearby and similar cemeteries. Discussion followed with Mr. Kelly and Ms. Wallace answering Council questions.
Contract Award for the 211th Place Design The City applied for and received a $2,300,000.00 grant from the Transportation Improvement Board (TIB) to assist with the design and construction of improvements to the 211th Place Corridor. This project is scheduled for design in 2023 and construction in 2024. Staff issued a Request for Proposals in early March 2023 for project design services. Three proposals were received, and interviews were conducted by a panel of three city staff. SCJ Alliance received the highest score and is the selected design consultant. Staff
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop April 24, 2023
Page 2 of 2
recommend awarding a design contract to SCJ Alliance per the attached negotiated scope of work and fee. Discussion followed with Mr. Kelly answering Council questions.
City Water System Update Public Works Director Jim Kelly provided an overview of the Public Works water system. Discussion followed with Mr. Kelly answering Council questions.
March Financial Report Finance Director Kristin Garcia presented the March Finance Report.
ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis updated the City Council on the progress of the Fire Marshall Agreement with North County Fire/EMS and the need to extend the time of completion to the end of May.
MAYOR’S REPORT Mayor Tolbert provided a summary of legislative actions for some of the City’s projects that were approved and other legislation that was not approved but will be discussed and coordinated at the local level. She thanked Councilmember Jan Schuette for assisting her with legislative efforts. She added that the City’s legislative lobbyist will attend a Council meeting to present an overview of how this year’s legislation went. Mayor Tolbert answered Council questions.
COMMENTS FROM COUNCILMEMBERS None.
COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put both agenda items on new business at the May 1, 2023 Council meeting.
EXECUTIVE SESSION
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:51 p.m. _________________________________________ Barbara Tolbert, Mayor
City of Arlington Council Agenda Bill NB #1 Attachment
May 1, 2023 Appointments to the Parks, Arts and Recreation Commission (PARC)
Redacted applications of Judy Castanares, Rick Sloan and Steve Maisch
Administration; Sarah Lopez, Community Engagement Director 360-403-3448 EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Recommendation to appoint Judy Castanares to a vacant position on the Parks Arts and Recreation Commission, and re-appoint Rick Sloan and Steve Maisch, whose terms expired on April 1, 2023.
Judy Castanares was interviewed on April 11, 2023. The interview committee is recommending Judy for appointment to PARC based on her interview and application. Four candidates were contacted, two declined and one did not respond. ALTERNATIVES: Do not accept recommendation.
I move to consent to the appointment of Judy Castanares and consent to the reappointments of Rick Sloan and Steve Maisch to the Parks, Arts and Recreation Commission.
City of Arlington Council Agenda Bill NB #2 Attachment
May 1, 2023 Resolution Declaring Property as Surplus
Resolution with Exhibit A
Finance; Debbie Strotz, Procurement/Contracts Analyst 360-403-3429 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: surplus declaration in order to be properly auctioned off, as well as some small and attractive assets that have no value and can be disposed of. In addition, there were several tires at Police Impound and numerous seats that were removed from the Police Interceptors to allow for upfitting (current and past years) that they would like auctioned. These items are taking up space that could be used more efficiently.
The City has found that the most expedient way to deal with surplus vehicles and equipment that have any monetary value is to utilize the services of an on-line auction site.
ALTERNATIVES: None.
resolution.
RESOLUTION NO. 2023-xxx
A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN
PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, the City has purchased the equipment listed on the attached Exhibit “A”; and
WHEREAS, the equipment identified on Exhibit “A” is surplus to the needs of the City; and
NOW, THEREFORE, the City of Arlington, acting by and through its City Council,
does hereby resolve as follows:
1. The equipment/property described on the attached Exhibit “A” is declared
Surplus to the needs of the City.
2. Staff is instructed to trade in all items for the best available price, sell all
items for the best price or properly dispose of items that it is unable to
sell. Staff is further authorized to dispose of the property via an
intergovernmental transfer pursuant to RCW 39.33.010.
Passed by the City Council of the City of Arlington at a regular meeting on this 1st day of
May, 2023.
_____________________________
Barbara Tolbert, Mayor
ATTEST:
________________________ _
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
______________________ ___
Steven J. Peiffle, City Attorney
EXHIBIT A
• W-44 approved for surplus in 2020, will auction with this group 127,741
ASSET ID ITEM VIN/SERIAL NUMBER PLATE SURPLUS METHOD
2979 A-8 2009 Toyota Prius JTDLB20U497885972 46162D 40,849 Auction
3594 SW-48 2005 Jeep Liberty 1J4GL48K25W636145 39673D 44,000 Auction
3515 CED-1 2000 Ford F150 Pickup 1FTRX187YNC21661 37577D 110,000 Auction
3074 IT-12 2006 Ford Escape 1FMCU02Z96KC13292 42341D 32,681 Auction
3656 ------- Polaris UTV 1500 4XARB63A93D150735 510 hr Auction
3576 S-34 Ford backhoe C727261 3,500 hr Auction
3505 A-6 2011 Dodge Caravan 2D4RN4DG0BR687872 51015D 38,269 Auction
3530 P-6 2001 Ford F350 SD 4x2 SRW 3FTSW30L11MA59429 22698D 104,177 Auction
3574 P-23 1999 Ford F250 4x4 s/cab 1FTNX21S0XEE27852 22744D 109,487 Auction
3072 S-32 Chassis w/dump body, snow 1FDAF56R88EC53955 44882D 31,605 Auction
4160 Weslo Cadence G 5.9i Treadmill HH250C0007329 Auction
4161 Marcy Stationary Cycle Auction
3701 Honda Generator EMB6500SX EBJC-1008809 Auction
Manhole Lid Lifter Auction
Lot of tires (at Police Impound) Auction
Durango seats, console (from Auction
90064 Canon EOS Camera 172073114463 Disposal
2783 Nikon D40X Camera n/a Disposal
2784 Nikon D40X Camera n/a Disposal
3796 Stihl 362 chainsaw n/a Disposal
1540 MetroCount traffic counter 2493 Disposal
1541 MetroCount traffic counter 2485 Disposal
1543 MetroCount traffic counter 2470 Disposal
City of Arlington Council Agenda Bill NB #3 Attachment May 1, 2023
th
Scope of Work and Fee Estimate for Design Services for the 211th Place Corridor Restoration Project Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
211th Place is a central part of Arlington’s transportation system that conveys freight, vehicles, pedestrians and bicyclists. The western terminus connects to SR-530 where a roundabout is set for construction this year. The eastern terminus is a signalized intersection at 67th Ave NE. This corridor is heavily traveled with over 6,400 vehicles per day. This corridor is also showing its age, has failing pavement sections, and in not compliant with Arlington’s Complete Streets Program. The City applied for and received a $2,300,000.00grant from the Transportation Improvement Board (TIB) to assist with the design and construction of improvements to the 211th Place Corridor. This project is scheduled for design in 2023 and construction in 2024. Staff issued a Request for Proposals in early March 2023 for project design services. Three proposals were received and interviews were conducted by a panel of three city staff. SCJ Alliance received the highest score and is the selected design consultant. Staff is recommending awarding design contract to SCJ Alliance per the attached negotiated scope of work and fee. ALTERNATIVES: Remand to staff for further consideration.
I move to approve the selection of SCJ Alliance for design services for the 211th Place Corridor Restoration Project, and authorize the Mayor to sign the agreement.
Form 190-016
Revised Oct 2001 Page 1 of 22 TIB
Transportation Improvement Board (TIB)
Consultant Agreement
TIB PROJECT NUMBER - 8-1-817(009)-1 PROJECT PHASE (check one) Design Construction
PROJECT TITLE & WORK DESCRIPTION
211th Place – SR 530 to 67th Ave NE - The project reconstructs the existing roadway to Arlington Complete Streets standards. The most vital component will be the geotechnical
investigation and stabilization of the embankment and road prism. Once geotechnically stabilized, a new roadway can be constructed that drains stormwater runoff away from
the embankment and to a properly designed stormwater system. Guardrail will be installed along the embankment along with corridor lighting (pedestrian and street lighting). A
12-ft wide multi-use path will be constructed on the south side of the road along with ADA-compliant curb ramps, landscaping and street amenities.
CONSULTANT NAME & ADDRESS
Shea Carr Jewell, Inc 8730 Tallon Ln NE Suite 200, Lacey, WA 98516
AGREEMENT TYPE (check one)
LUMP SUM $________________________________
COST PLUS FIXED FEE OVERHEAD PROGRESS PAYMENT RATE _________ %
OVERHEAD COST METHOD
Actual Cost
Actual Cost Not To Exceed _________ %
Fixed Rate _________ %
FIXED FEE $________________________________________
SPECIFIC RATES OF PAY Negotiated Hourly Rate
Provisional Hourly Rate
COST PER UNIT WORK
DBE PARTICIPATION
Yes No _______________%
WBE PARTICIPATION
Yes No _______________%
COMPLETION DATE MAXIMUM AMOUNT PAYABLE
THIS AGREEMENT, made and entered into this _____________________ day of _______________________________________, ____________________, between
the City/County of _________________________________________________________________________, Washington, hereinafter called the AGENCY, and the
above organization hereinafter called the CONSULTANT. The Transportation Improvement Board hereinafter called the TIB, administers the following accounts: Urban
Arterial Trust Account funds, Transportation Improvement Account funds, Small City Account funds, and City Hardship Assistance Account funds.
WITNESSETH THAT:
WHEREAS, the AGENCY desires to accomplish the above referenced project, with the aid of TIB funds in conformance with the rules and regulations promulgated by
the TIB; and
WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary services for the PROJECT; and
WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has
signified a willingness to furnish Consulting services to the AGENCY,
NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the
parties hereto agree as follows:
I
GENERAL DESCRIPTION OF WORK
The work under this AGREEMENT shall consist of the above described work and
services as herein defined and necessary to accomplish the completed work for
this PROJECT. The CONSULTANT shall furnish all services, labor and related
equipment necessary to conduct and complete the work as designated
elsewhere in this AGREEMENT.
II
SCOPE OF WORK
The Scope of Work and project level of effort for this project is detailed in Exhibit
B attached hereto, and by this reference made a part of this AGREEMENT.
X X
X X
X
$318,778.7012/30/2024
Arlington
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 2 of 22 TIB
III
GENERAL REQUIREMENTS
All aspects of coordination of the work of this AGREEMENT, with outside
agencies, groups or individuals shall receive advance approval by the AGENCY.
Necessary contacts and meetings with agencies, groups or individuals shall be
coordinated through the AGENCY.
The CONSULTANT shall attend coordination, progress and presentation
meetings with the AGENCY or such Federal, Community, State, City or County
officials, groups or individuals as may be requested by the AGENCY. The
AGENCY will provide the CONSULTANT sufficient notice prior to meetings
requiring CONSULTANT participation. The minimum number of hours or days
notice required shall be agreed to between the AGENCY and the CONSULTANT
and shown in Exhibit B attached hereto and made part of this AGREEMENT. The
CONSULTANT shall prepare a monthly progress report, in a form approved by
the AGENCY, that will outline in written and graphical form the various phases
and the order of performance of the work in sufficient detail so that the progress
of the work can easily be evaluated. Goals for Disadvantaged Business
Enterprises (DBE), Minority Business Enterprises (MBE), and Women-owned
Business Enterprises (WBE) if required shall be shown in the heading of this
Agreement.
The original copies of all reports, PS&E, and other data furnished to the
CONSULTANT by the AGENCY shall be returned. All designs, drawings,
specifications, documents, and other work products prepared by the
CONSULTANT prior to completion or termination of this AGREEMENT are
instruments of service for the PROJECT and are property of the AGENCY.
Reuse by the AGENCY or by others acting through or on behalf of the AGENCY
of any such instruments of service, not occurring as a part of this PROJECT,
shall be without liability of legal exposure to the CONSULTANT.
IV
TIME FOR BEGINNING AND COMPLETION
The CONSULTANT shall not begin any work under the terms of this
AGREEMENT until authorized in writing by the AGENCY. All work under this
AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT under completion date.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the AGENCY, in the
event of a delay attributable to the AGENCY, or because of unavoidable delays
caused by an act of GOD or governmental actions or other conditions beyond the
control of the CONSULTANT. A prior supplemental agreement issued by the
AGENCY is required to extend the established completion time.
V
PAYMENT
The CONSULTANT shall be paid by the AGENCY for completed work and
services rendered under this AGREEMENT as provided in Exhibit C attached
hereto, and by this reference made part of this AGREEMENT. Such payment
shall be full compensation for work performed or services rendered and for all
labor, materials, supplies, equipment, and incidentals necessary to complete the
work specified in Section II, Scope of Work.
VI
SUBCONTRACTING
The AGENCY permits subcontracts for those items of work as shown in Exhibit G
to this Agreement. Compensation for this subconsultant work shall be based on
the cost factors shown on Exhibit G, attached hereto and by this reference made
a part of this AGREEMENT.
The work of the subconsultant shall not exceed its maximum amount payable
unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, overhead, direct non-salary costs and fixed fee
costs for the subconsultant shall be substantiated in the same manner as
outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the AGENCY. No
permission for subcontracting shall create, between the AGENCY and
subcontractor, any contract or any other relationship.
VII
EMPLOYMENT
The CONSULTANT warrants that he/she has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working
solely for the CONSULTANT, any fee, commission, percentage, brokerage fee,
gift, or any other consideration, contingent upon or resulting from the award or
making of this contract. For breach or violation of this warrant, the AGENCY shall
have the right to annul this AGREEMENT without liability, or in its discretion, to
deduct from the AGREEMENT price or consideration or otherwise recover the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
Any and all employees of the CONSULTANT or other persons while engaged in
the performance of any work or services required of the CONSULTANT under
this AGREEMENT, shall be considered employees of the CONSULTANT only
and not of the AGENCY, and any and all claims that may or might arise under
any Worker's Compensation Act on behalf of said employees or other persons
while so engaged, and any and all claims made by a third party as a
consequence of any act or omission on the part of the CONSULTANTs
employees or other persons while so engaged on any of the work or services
provided to be rendered herein, shall be the sole obligation and responsibility of
the CONSULTANT.
The CONSULTANT shall not engage, on a full or part time basis, or other basis,
during the period of the contract, any professional or technical personnel who
are, or have been, at any time during the period of the contract, in the employ of
the STATE, or the AGENCY, except regularly retired employees, without written
consent of the public employer of such person.
VIII
NONDISCRIMINATION
The CONSULTANT agrees not to discriminate against any client, employee or
applicant for employment or for services because of race, creed, color, national
origin, marital status, sex, age or handicap except for a bona fide occupational
qualification with regard to, but not limited to the following: employment
upgrading, demotion or transfer, recruitment or any recruitment advertising,
layoffs or terminations, rates of pay or other forms of compensation, selection for
training, rendition of services. The CONSULTANT understands and agrees that if
it violates this provision, this AGREEMENT may be terminated by the AGENCY
and further that the CONSULTANT shall be barred from performing any services
for the AGENCY now or in the future unless a showing is made satisfactory to
the AGENCY that discriminatory practices have terminated and that recurrence
of such action is unlikely.
During the performance of this AGREEMENT, the CONSULTANT, for itself, its
assignees, and successors in interest agrees as follows:
A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply
with the Regulations relative to nondiscrimination in the same manner as in
Federally-assisted programs of the Department of Transportation, Title 49,
Code of Federal Regulations, Part 21, as they may be amended from time
to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this AGREEMENT.
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 3 of 22 TIB
B. NONDISCRIMINATION: The CONSULTANT, with regard to the work
performed by it during the AGREEMENT, shall not discriminate on the
grounds of race, creed, color, sex, age, marital status, national origin or
handicap except for a bona fide occupational qualification in the selection
and retention of subconsultants, including procurements of materials and
leases of equipment. The CONSULTANT shall not participate either
directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract covers a
program set forth in Appendix II of the Regulations.
C. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING
PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations
either by competitive bidding or negotiation made by the CONSULTANT for
work to be performed under a subcontract, including procurements of
materials or leases of equipment, each potential subconsultant or supplier
shall be notified by the CONSULTANT of the CONSULTANTs obligations
under this AGREEMENT and the Regulations relative to nondiscrimination
on the grounds of race, creed, color, sex, age, marital status, national origin
and handicap.
D. INFORMATION AND REPORTS: The CONSULTANT shall provide all
information and reports required by the Regulations, or directives issued
pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the
AGENCY or TIB to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of the
CONSULTANT is in the exclusive possession of another who fails or
refuses to furnish this information the CONSULTANT shall so certify to the
AGENCY, or the TIB as appropriate, and shall set forth what efforts it has
made to obtain the information.
E. SANCTIONS FOR NONCOMPLIANCE: In the event of the
CONSULTANTs noncompliance with the nondiscrimination provisions of
this AGREEMENT, the AGENCY shall impose such sanctions as it or the
Transportation Improvement Board may determine to be appropriate,
including, but not limited to:
1. Withholding of payments to the CONSULTANT under the
AGREEMENT until the CONSULTANT complies, and/or
2. Cancellation, termination or suspension of the AGREEMENT, in
whole or in part.
F. INCORPORATION OF PROVISIONS: The CONSULTANT shall include
the provisions of paragraphs (A) through (G) in every subcontract, including
procurements of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The CONSULTANT
shall take such action with respect to any subconsultant or procurement as
the AGENCY or the Transportation Improvement Board may direct as a
means of enforcing such provisions including sanctions for noncompliance;
provided, however, that, in the event a CONSULTANT becomes involved
in, or is threatened with, litigation with a subconsultant or supplier as a
result of such direction, the CONSULTANT may request the AGENCY to
enter into such litigation to protect the interests of the AGENCY, and in
addition, the CONSULTANT may request the TIB to enter into such
litigation to protect the interests of the TIB.
G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply
with RCW 49.60.180 prohibiting unfair employment practices and the
Executive Orders numbered E.O.70-01 and E.O.66-03 of the Governor of
the State of Washington.
IX
TERMINATION OF AGREEMENT
The right is reserved by the AGENCY to terminate this AGREEMENT at any time
upon ten days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for fault
on the part of the CONSULTANT, a final payment shall be made to the
CONSULTANT as shown in Exhibit F for the type of AGREEMENT used.
No payment shall be made for any work completed after ten days following
receipt by the CONSULTANT of the Notice of Termination. If the accumulated
payment made to the CONSULTANT prior to Notice of Termination exceeds the
total amount that would be due computed as set forth herein above, then no final
payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
In the event the services of the CONSULTANT are terminated by the AGENCY
for fault on the part of the CONSULTANT, the above formula for payment shall
not apply. In such an event, the amount to be paid shall be determined by the
AGENCY with consideration given to the actual costs incurred by the
CONSULTANT in performing the work to the date of termination, the amount of
work originally required which was satisfactorily completed to date of termination,
whether that work is in a form or a type which is usable to the AGENCY at the
time of termination; the cost to the AGENCY of employing another firm to
complete the work required and the time which maybe required to do so, and
other factors which affect the value to the AGENCY of the work performed at the
time of termination. Under no circumstances shall payment made under this
subsection exceed the amount which would have been made using the formula
set forth in the previous paragraph.
If it is determined for any reason that the CONSULTANT was not in default or
that the CONSULTANTs failure to perform is without it or its employees fault or
negligence, the termination shall be deemed to be a termination for the
convenience of the AGENCY in accordance with the provision of this
AGREEMENT.
In the event of the death of any member, partner or officer of the CONSULTANT
or any of its supervisory personnel assigned to the project, or, dissolution of the
partnership, termination of the corporation, or disaffiliation of the principally
involved employee, the surviving members of the CONSULTANT hereby agree
to complete the work under the terms of this AGREEMENT, if requested to do so
by the AGENCY. The subsection shall not be a bar to renegotiation of the
AGREEMENT between the surviving members of the CONSULTANT and the
AGENCY, if the AGENCY so chooses.
In the event of the death of any of the parties listed in the previous paragraph,
should the surviving members of the CONSULTANT, with the AGENCYs
concurrence, desire to terminate this AGREEMENT, payment shall be made as
set forth in the second paragraph of this section.
In the event this AGREEMENT is terminated prior to completion, the original
copies of all reports and other data, PS&E materials furnished to the
CONSULTANT by the AGENCY and documents prepared by the CONSULTANT
prior to said termination, shall become and remain the property of the AGENCY
and may be used by it without restriction. Such unrestricted use, not occurring as
a part of this PROJECT, shall be without liability or legal exposure to the
CONSULTANT.
Payment for any part of the work by the AGENCY shall not constitute a waiver by
the AGENCY of any remedies of any type it may have against the
CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or
for failure of the CONSULTANT to perform work required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of
entitlement to exercise those rights with respect to any future act or omission by
the CONSULTANT.
X
CHANGES OF WORK
The CONSULTANT shall make such changes and revisions in the complete work
of this AGREEMENT as necessary to correct errors appearing therein, when
required to do so by the AGENCY, without additional compensation thereof.
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 4 of 22 TIB
Should the AGENCY find it desirable for its own purposes to have previously
satisfactorily completed work or parts thereof changed or revised, the
CONSULTANT shall make such revisions as directed by the AGENCY. This
work shall be considered as Extra Work and will be paid for as herein provided
under Section XIV.
XI
DISPUTES
Any dispute concerning questions of fact in connection with the work not
disposed of by AGREEMENT between the CONSULTANT and the AGENCY
shall be referred for determination to the Director of Public Works or AGENCY
Engineer, whose decision in the matter shall be final and binding on the parties of
this AGREEMENT, provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be
subject to the scope of judicial review provided under Washington Case Law.
XII
VENUE, APPLICABLE LAW AND
PERSONAL JURISDICTION
In the event that either party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this AGREEMENT, the
parties hereto agree that any such action shall be initiated in the Superior Court
of the State of Washington, situated in the county the AGENCY is located in. The
parties hereto agree that all questions shall be resolved by application of
Washington law and that the parties to such action shall have the right of appeal
from such decisions of the Superior court in accordance with the laws of the
State of Washington. The CONSULTANT hereby consents to the personal
jurisdiction of the Superior Court of the State of Washington, situated in the
county the AGENCY is located in.
XIII
LEGAL RELATIONS AND INSURANCE
The CONSULTANT shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this AGREEMENT. This
AGREEMENT shall be interpreted and construed in accord with the laws of
Washington.
The CONSULTANT shall indemnify and hold the AGENCY and the STATE of
Washington, and their officers and employees harmless from and shall process
and defend at its own expense all claims, demands, or suits at law or equity
arising in whole or in part from the CONSULTANT’s negligence or breach of any
of its obligations under this AGREEMENT; provided that nothing herein shall
require a CONSULTANT to indemnify the AGENCY and the STATE against and
hold harmless the AGENCY and the STATE from claims, demands or suits
based solely upon the conduct of the AGENCY and the STATE, their agents,
officers and employees and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT’s agents or
employees and (b) the AGENCY and the STATE, their agents, officers and
employees, this indemnity provision with respect to (1) claims or suits based
upon such negligence, (2) the costs to the AGENCY and the STATE of
defending such claims and suits, etc. shall be valid and enforceable only to the
extent of the CONSULTANT’s negligence or the negligence of the
CONSULTANT’s agents or employees.
The CONSULTANT’s relation to the AGENCY shall be at all times as an
independent contractor.
The CONSULTANT specifically assumes potential liability for actions brought by
the CONSULTANT’s own employees against the AGENCY and, solely for the
purpose of this indemnification and defense, the CONSULTANT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW. The
CONSULTANT recognizes that this waiver was specifically entered into pursuant
to the provisions of RCW 4.24.115 and was the subject of mutual negotiation.
Unless otherwise specified in the AGREEMENT, the AGENCY shall be
responsible for administration of construction contracts, if any, on the project.
Subject to the processing of an acceptable, supplemental agreement, the
CONSULTANT shall provide on-call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume
no responsibility for: proper construction techniques, job site safety, or any
construction contractor’s failure to perform Its work in accordance with the
contract documents.
The CONSULTANT shall obtain and keep in force during the terms of the
AGREEMENT, or as otherwise required, the following insurance with companies
or through sources approved by the State Insurance Commissioner pursuant to
RCW 48.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the
STATE.
B. General commercial liability insurance in an amount not less than a single limit
of one million and 00/100 Dollars ($1,000,000.00) for bodily injury, including
death and property damage per occurrence.
Excepting the Worker’s Compensation insurance and any professional liability
insurance secured by the CONSULTANT, the AGENCY will be named on all
certificates of insurance as an additional insured. The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by
this AGREEMENT. The AGENCY reserves the right to require complete, certified
copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. The CONSULTANT shall submit a
verification of insurance as outlined above within 14 days of the execution of this
AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be
effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY shall be limited to the
amount payable under this AGREEMENT or one million dollars, whichever is the
greater unless modified by Exhibit H. In no case shall the CONSULTANT’s
professional liability to third parties be limited in any way.
The AGENCY will pay no progress payments under Section V until the
CONSULTANT has fully complied with this section. This remedy is not exclusive;
and the AGENCY and the STATE may take such other action as is available to
them under other provisions of this AGREEMENT, or otherwise in law.
XIV
EXTRA WORK
A. The AGENCY may at any time, by written order, make changes within the
general scope of the AGREEMENT in the services to be performed.
B. If any such change causes an increase or decrease in the estimated cost
of, or the time required for, performance of any part of the work under this
AGREEMENT, whether or not changed by the order, or otherwise affects
any other terms and conditions of the AGREEMENT, the AGENCY shall
make an equitable adjustment in the (1) maximum amount payable; (2)
delivery or completion schedule, or both; and (3) other affected terms and
shall modify the AGREEMENT accordingly.
C. The CONSULTANT must submit any proposal for adjustment (hereafter
referred to as proposal) under this clause within 30 days from the date of
receipt of the written order. However, if the AGENCY decides that the facts
justify it, the AGENCY may receive and act upon a proposal submitted
before final payment of the AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the disputes
clause. However nothing in this clause shall excuse the CONSULTANT
from proceeding with the AGREEMENT as changed.
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 5 of 22 TIB
E. Notwithstanding the terms and condition of paragraphs (a) and (b) above,
the maximum amount payable for this AGREEMENT, shall not be
increased or considered to be increased except by specific written
supplement to this AGREEMENT.
XV
ENDORSEMENT OF PLANS
The CONSULTANT shall place his endorsement on all plans, estimates or any
other engineering data furnished by him.
XVI
TIB AND AGENCY REVIEW
The AGENCY and TIB shall have the right to participate in the review or
examination of the work in progress.
XVII
CERTIFICATION OF THE
CONSULTANT AND THE AGENCY
Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the
Agency.
XVIII
COMPLETE AGREEMENT
This document and referenced attachments contains all covenants, stipulations
and provisions agreed upon by the parties. No agent, or representative of either
party has authority to make, and the parties shall not be bound by or be liable for,
any statement, representation, promise or agreement not set forth herein. No
changes, amendments, or modifications of the terms hereof shall be valid unless
reduced to writing and signed by the parties as an amendment to this
AGREEMENT.
XIX
EXECUTION AND ACCEPTANCE
This AGREEMENT may be simultaneously executed in several counterparts,
each of which shall be deemed to be an original having identical legal effect. The
CONSULTANT does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the proposal, and the
supporting materials submitted by the CONSULTANT, and does hereby accept
the AGREEMENT and agrees to all of the terms and conditions thereof.
In witness whereof the parties hereto have executed this AGREEMENT as of the day and year first above written.
By By
Consultant City/County of
Shea Carr Jewell, Inc. (dba SCJ Alliance)City of Arlington
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 6 of 22 TIB
EXHIBIT A-1
Certification of Consultant
Project No.
8-1-817(009)-1
City/County
City of Arlington
I hereby certify that I am ____________________________________________________________________________ a duly authorized
representative of the firm of ______Shea Carr Jewell, inc. (dba SCJ Alliance)_________________________________________ whose
address is ______8730 Tallon Ln NE, Suite 200, Lacey, WA 98516_____________________________________________________ and
that neither I nor the above firm I here represent has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a
bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract.
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of a firm or person in connection
with carrying out the contract.
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above
CONSULTANT) any fee, contribution, donation or consideration of any kind for, or in connection with procuring or carrying out the
contract; except as here expressly stated (if any):
I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is in full compliance
with requirements of the Board of Professional Registration.
I acknowledge that this certificate is to be available to the Transportation Improvement Board (TIB), in connection with this contract involving
participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil.
Date Signature
Certification of Agency Official
I hereby certify that I am the AGENCY Official of the City/County of _______Arlington__________________________________________,
Washington and that the above consulting firm or his/her representative has not been required, directly or indirectly as an express or implied
condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here
expressly stated (if any).
I acknowledge that this certificate is to be available to the TIB, in connection with this contract involving participation of TIB funds and is subject
to applicable State and Federal laws, both criminal and civil.
Date Signature
4/18/2023
Eric Johnston
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 7 of 22 TIB
EXHIBIT B-1
Scope of Work
Project. No.
8-1-817(009)-1
Describe the Scope of Work
See Attached Exhibit A
Documents to be Furnished by the Consultant
See Attached Exhibit A
B-1
B-1
Exhibit B
Scope of Work
211th Place NE – 67th Ave NE to SR 530
Arlington, Snohomish County, WA
Prepared For: Robert Bean, PE
Prepared By: Dan Ireland, PE
Melissa Greenheck, PE
Date Prepared: April 13, 2023
Introduction:
It is our pleasure to provide the City of Arlington (City) with our scope for professional design services at 211th
Place NE between SR 530 and 67th Ave NE. SCJ Alliance (SCJ) has developed this scope of work and fee estimate
based on the information provided to date and the submitted Transportation Improvement Board (TIB) grant
application for the project funding. This project will not include federal funding and will be permitted through
the City of Arlington. The TIB application estimates the project design and right-of-way phase to be completed in
a 10-month duration. We have used that duration to estimate the duration of our services.
The General Project Understanding is the following:
¨ The typical roadway section will consist of two
travel lanes, and one shared-use path with a
landscaped buffer.
¨ City is contracting surveying as a third-party
consultant.
¨ All permits required will be through the City of
Arlington.
¨ Only Temporary Construction Easements are
required to complete the project.
¨ Utility relocations will be required.
¨ Wetland delineation is not requested by the City as part of this scope of work.
¨ This agreement may be supplemented to include construction engineering services.
B-1
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 1 Project Management
Task 1 Project Management
1) Project Setup
2) Manage Schedule and Budget
3) Sub-Consultant Administration/Invoicing
4) General project correspondence and coordination to maintain project deliverables.
Task 2 Reporting
1) SCJ will provide their one-page Bi-weekly (every 2 weeks) to inform the City what SCJ has been
working on in the past 2 weeks, what we will be working on in the next 2 weeks, and what we
need from the City/others to keep going. (20 updates).
2) Weekly Check-Ins: While updating the Bi-Weekly Report, we will have a 15-minute weekly
virtual call with the City to discuss general coordination.
Task 3 Project Meetings
This task involves the scheduling, agenda, attendance, and meeting minute preparation for the following
assumed meetings. Other meetings accounted for are listed in other Phases of work.
1) Kickoff Meeting (1) (scheduling, agenda, attendance, minutes)
2) Preliminary Engineering Options Review (in-person).
Understanding
1) We estimate the duration of the design phase as 10 months to complete the design and management of
sub-consultants.
Deliverables
1) Meeting Agenda and Minutes
2) Bi-Weekly Report
3) Monthly Invoicing
4) Monthly Subconsultant Invoicing
Phase 2 Public Engagement
For public engagement, SCJ is proposing a neighborhood Pop-Up Event to connect with the immediate residents
and empower the City’s Project Website and social media for larger regional awareness.
Task 1 Pop-up Event
1) Scheduling of the event in partnership with City staff. We estimate this to be near the end of
the 30% Design Phase.
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
2) Develop a Marketing Flyer for the advertisement of the event. The City will publish and
advertise using its website and social media platforms.
3) SCJ will translate the advertisement into a Spanish translation.
4) Develop Project Exhibits (Assumes 4)
5) Event set up and attendance. We will have two SCJ and one Epic Land Solutions and assume the
event will be approximately 3-hours plus travel and setup time.
6) Collect stakeholder contact information – comments and questions.
7) Develop a technical memorandum that summarizes the event and communication learned
from the community.
Task 2 Property Owners
1) SCJ will support City Staff by attending in-person private property meetings. (Estimate 3
meetings)
2) SCJ will develop an initial exhibit (30% design level) for each meeting that is specific to the
subject parcel estimated to be impacted.
Task 3 Support for City outreach projects
1) SCJ will provide graphic content and data to help support the City’s Project Webpage. We
estimate 4 updates over the course of the project that includes 4 informational graphics, 4
rounds of schedule updates, and work-in-progress content.
Understanding
1) This estimate assumes one Pop Up Event.
2) The City will be facilitating the uploading of website content.
3) The City will be facilitating the posting of social media content.
4) A separate online survey is not anticipated.
5) 3 in-person meetings with private property owners.
Deliverables
1) Pop-Up Event
2) Public Project Exhibits (4)
3) Text write-ups for the website.
4) Collect stakeholder contact information – comments and questions.
5) Public Engagement Summary Memorandum
6) 3 parcel exhibits.
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 3 Preliminary Engineering
The Preliminary Engineering phase consists of initial analyses to identify the solutions to key project elements
and an initial project footprint. To complete the Preliminary Engineering phase, we will execute the following
phases of work:
Task 1 Site Visit and Survey Verification
1) Two staff members will document the existing conditions to verify the survey collection and
perform additional photo documentation. We estimate two employees at 8 hours each.
2) SCJ will perform their electronic review of the survey deliverable provided by the City to
confirm all information needed for the project’s initial design. SCJ will not verify the accuracy of
the survey.
Task 2 211th/67th Ave NE Intersection Movements
1) We will develop an intersection layout to accommodate the shared-use path with full WB-67
NB-WB and EB-SB movements.
2) We will evaluate the layout with the City to determine alternatives/options with the available
right of way.
3) We will update the exhibit to communicate the outcome of the meeting to aid the scope of
intersection improvements.
Task 3 Preliminary Roadway Layout
1) Develop Typical Roadway Sections based on the TIB application, the new surveyed corridor, and
the right of way. Evaluate options to maintain the intent of the new corridor while minimizing
private property impacts. Estimate two alternative section options.
2) Layout a preliminary Horizontal Alignment/Channelization Options, using a preliminary corridor
model.
Task 4 Stormwater Concept
1) Develop an initial review of the stormwater approach to the project.
¨ Confirm design standards.
¨ Evaluate existing stormwater feature capabilities.
¨ Identify the total discharge areas (TDA) for stormwater collection and treatment throughout
the corridor.
2) Create initial alternatives (estimate 2 options) on stormwater treatment and detention options
to present to the City. This will better confirm previous assumptions estimated in the TIB
application and the project footprint.
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Understanding
1) The typical roadway section is per the TIB Grant Application.
2) No traffic analysis is required to evaluate capacity or auxiliary lanes.
3) Stormwater improvements are per the TIB Grant Application.
4) Stormwater modeling and Civil 3D modeling will not be required at this phase.
5) Stormwater collection and treatment requirements are per the Washington State Department
of Ecology Western Washington Stormwater Manual and City of Arlington amendments.
6) The intent of this phase of work is to gain a better understanding of the scope of
improvements.
7) Wetland delineation and mitigation services are not a part of this estimate but may be added as
an addendum.
8) This phase will be completed following the Preliminary Meeting with the City identified in
Phase 2.
9) A wetland delineation is not a part of the current scope of work.
Deliverables
1) Channelization Layout, 1”=40’ scale (8 sheets total)
2) Roadway Sections Options (2 sheets total)
3) Exhibit of Preliminary Right of Way impacts (8 sheets total)
4) Preliminary Stormwater Design Exhibits (4 sheets total)
5) Intersection Turning Movement Exhibits (2 sheets)
6) Utility notification packet (memo and map) (3 sheets)
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 4 30% Design and Estimate Submittal
This phase of work consists of beginning to develop the major components of the project into understanding the
footprint of the proposed typical section and an initial construction plan sheet layout. This allows the design
team and City to better evaluate and define the basis of the design in a standard sheet format. The phase of
work will be completed with the 30% Submittal review with the City and partners.
Task 1 Corridor Model
1) SCJ will begin developing the AutoCAD Civil 3D model that will begin to identify the project
footprint based on the proposed typical sections identified in the Preliminary Design.
2) Roadway alignment and profile will be established and or refined based on the impacts to
critical slopes and private properties. We are assuming that the project will not require a re-
alignment. The estimate is based on an asymmetrical shift to the south of the roadway due to
the critical slopes on the north side of the roadway.
3) Major sides street alignment and profile will be developed for 67th Ave NE, 67th Drive NE, and
Ronning Road.
4) Roadway cross-sections will be developed in 50-section intervals in the tangents, 25-ft intervals
in the curves, one at each driveway, and at key cross-section points of change.
Task 2 30% Roadway Sheets
1) Sheet setup and scaling.
2) Cover Sheet with a Vicinity Map, and Index
3) Roadway Sections
4) Roadway Plan and Profile
5) Paving Plan
6) Pavement Markings and Signing Plans
Task 3 30% Right of Way Sheets
1) Initial Right of Way Plans will be developed to establish an alignment and assist the future Right
of Way phase with Epic Land Solutions. The plan will identify potential Temporary Construction
Easement locations and limits. This phase assumes only paralleling temporary construction
easements will be required for the project and not hole parcel acquisitions.
Task 4 30% Drainage Design
1) Provide a high-level assessment of existing hydrology and urban stormwater systems.
2) Background Data: Confirm FEMA flood zones area and impacts as it relates to the updated
project footprint. Review existing drainage reports for conveying runoff to 67th Ave NE.
3) Utilize Western Washington Hydrologic Model (WWHM) to provide preliminary sizing of
stormwater conveyance features.
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
4) Determine the minimum stormwater requirements for the project following City of Arlington
and Department of Ecology requirements. Once the criteria for analysis has been determined,
perform a hydrologic model of the existing and proposed land use conditions for the limits of
disturbance to determine the treatment and flow control requirements.
5) Stormwater Layout: Prepare plan and profile sheets to a preliminary design level for the
stormwater improvements. Show the plan view footprint of potential water quality and flow
control facilities.
6) Develop the initial outline of the Drainage Report summarizing project stormwater
requirements, hydrologic and hydraulic calculations, existing and proposed drainage conditions,
and preliminary sizing of stormwater conveyance and facilities.
Task 5 30% Retaining Wall Layout
1) SCJ will develop sheets to identify the project's approximate locations of retaining walls. We
estimate that there will be two-wall types required: (1) soldier pile wall and (3) structural earth
walls. This plan will provide the two-dimensional location and estimated wall height. This will
assist the geotechnical report efforts.
Task 6 30% Illumination Design
1) Prepare a preliminary lighting layout of the corridor.
2) Evaluate the lighting level calculations using AGI32 software.
3) Identify the location of the service. (assumes only 1 service).
Task 7 30% Traffic Signal Design
1) SCJ will develop a plan identifying the relocation of the southwest existing traffic signal pole.
2) Identify the relocation of the controller and service.
Task 8 30% Water and Sewer
1) Domestic Water and Sewer
¨ Include in the utility plan water adjustments to valves, meters, and service lines will be
required and that the main line along 211th is in adequate condition and location. If the main
requires relocation, an amendment for that scope of services can be provided.
¨ We will identify sewer manhole and cleanouts adjustments. It is assumed the mainline and
service lines are not in conflict and are in good condition.
Task 9 Summary of Design
1) SCJ will capture key design decisions in a Summary of Design memorandum. The memorandum
contains a compilation and summary of key decisions and results of each task completed as
part of the design effort. This memorandum is a living document throughout the course of the
design phase.
City of Arlington – 211th Corridor
April 13, 2023
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25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Task 10 30% Cost Estimate
1) SCJ will develop an estimate of known quantities of materials for the project.
2) Develop a unit bid item cost estimate based on regional unit bid item costs.
3) Incorporate into the estimate contingency and cost escalation factors to the mid-point of
construction.
Task 11 30% Milestone Meeting
1) This milestone meeting consists of an in-person meeting to review 30% design elements
developed after a City 2-3week review period.
2) All comments and decisions will be documented in meeting minutes and will be incorporated
during the 60% design phase.
3) Including Draft SEPA Checklist Review.
Task 12 SEPA Checklist
1) SCJ will develop the SEPA Checklist for the project to submit to City staff.
Understanding
1) Domestic Water or Sewer modeling is not required.
2) City is to provide the light standard type desired.
3) The City will provide information and all work associated with potholing existing utilities
needed to avoid potential conflicts.
4) City is to provide as-builts of the existing signal and associated geotechnical information.
Deliverables
1) 30% Roadway Typical Section (2)
2) 30% Channelization Plan (4)
3) 30% Alignment/Right of Way Plan (4)
4) Corridor Cross Sections
5) Drainage Report Outline
6) 30% Retaining Wall Design (4)
7) 30% Illumination Design (4)
8) 30% Traffic Signal Design (1)
9) 30% Project Estimate
10) Summary of Design (1)
11) SEPA Checklist
City of Arlington – 211th Corridor
April 13, 2023
Page 9 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 5 Utilities – Power/Phone/Fiber
Utility design services are separated into a separate phase of work for financial tracking. The estimate assumes
SCJ will be facilitating the relocation of existing overhead and underground utilities not owned by the City. SCJ
will coordinate and design the conduit and vault locations. The Utility owner will design all other components
and provide their utility standards and review comments.
Task 1 30% Utility Design
1) Develop an initial concept of a trench location within the selected typical section.
2) Develop an initial layout on sheets to communicate the limits of the trench.
3) Coordinate a Utility meeting to notify all utility companies.
4) Estimating the materials and unit cost of conduit and vault installation.
Task 2 60% Utility Design
1) Update the typical section to reflect 30% comments.
2) Update the Utility Relocation Plan based on comments and further design details.
3) Submit the Utility Relocation Plan for comment.
4) Update Cost estimate.
5) Develop special provisions for non-standard items.
Task 3 90% Utility Design
1) Update the typical section to reflect 60% comments.
2) Update the Utility Relocation Plan based on comments and further design details.
3) Submit Utility Relocation Plan for comment.
4) Update Cost estimate.
5) Develop special provisions for non-standard items.
Task 4 Final Design
1) Utility Plan Updates
2) Utility Special Provision updates.
3) Utility Estimate updates.
Phase 6 60% PS&E Submittal
Task 1 60% Right of Way Plan
1) SCJ will develop formal Right of Way Plans that describe Temporary Construction Easements
(TCE’s).
Task 2 60% Transportation Design and Plans
City of Arlington – 211th Corridor
April 13, 2023
Page 10 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
1) Corridor Model Updates. SCJ will update the modeling to reflect 30% design comments and
advance the grading detail information to be incorporated into the various plan set sections.
2) Roadway Typical Sections. Update up to two (2) plans showing the typical roadway sections
that show roadway widths, sidewalks, planters, utility zones, traffic lanes, and the right of way.
Typical sections will cover the entire project area and key cross-streets where work is to be
performed including driveways.
3) Site Preparation and TESC Plans and Details. Identify demolition activities, including items to
be abandoned, salvaged, recycled, or removed, and identify facilities that need to be protected
during construction. Demolition plans will include surface features such as pavements by type,
sidewalk, curbs, retaining walls, building structures and foundations, and miscellaneous
structures. Temporary Erosion Control (TESC) will be shown on the Site Preparation Plans.
4) Roadway Plan and Profiles. Update stacked plan and profile sheets and notes for the roadway
improvements including identification of curb and gutter, driveways, stormwater access, and
curb ramps. Curb types will be called out and transitions will be indicated. Show limits of
excavation and fill and major quantities on the profiles. Does not include details or
superelevation diagrams.
5) Intersection Grading and Curb Ramp Plans. Develop intersection grading plans showing how
the profiles and curb ramps tie in together and how positive stormwater is achieved at 67th
Ave NE, 67th Dr NE, Ronning Road intersections. Design the grades of the sidewalks and curb
ramps to meet PROWAG and ADA standards. Coordinate with the City to gain approval of any
curb ramps requiring MEF documentation prior to the submittal. Up to ten (10) curb ramps are
included.
6) Driveway Details. 17 driveways will be laid out in plan format. We will focus on the design of
the tie-in configuration for each driveway identifying the surface type and limits of connection.
7) Pavement Marking and Signing Plans and Details. Update Channelization Plans and add
Channelization Notes and Details based on the 60% design. Notes and details will be added to
provide enough information to demonstrate how the project will be constructed. Also show
new, relocated, replaced, and removed callouts for signing to these plans. Develop existing and
proposed signing schedules as needed.
8) 60% Construction Plans
¨ Cover, Vicinity Map, and Index (1)
¨ Typical Sections (2)
¨ Alignment / Right of Way Plan/TCE Plan (4)
¨ Removal/TESC Plan (4)
¨ Roadway Plan and Profile (4)
¨ Intersection Grading and Curb Ramp Plans (3)
¨ Utility Relocation Plan (4)
¨ Retaining Wall Plan and Profiles (3)
¨ Channelization and Alignment Plan (4)
¨ Paving Plan (4)
City of Arlington – 211th Corridor
April 13, 2023
Page 11 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
¨ Pavement Marking/Signing Plan (4)
¨ Illumination Plan (4)
¨ Landscape Plan (4)
¨ Traffic Signal Plan (1)
¨ Traffic Control Plans (6)
Task 3 60% Drainage Design
1) Water Quality and Flow Control Design.
¨ Update modeling using WWHM or MGS Flood per 30% comments.
¨ Sizing and layout of the stormwater facilities with contours
¨ Sizing and design of overflow/outlet structures.
¨ Details for overflow/outlet structures and energy dissipators
2) Conveyance Design.
¨ Analysis for conveyance pipes and inlet capacity calculations using Storm and Sanitary
Analysis or equivalent
¨ Sizing and layout of conveyance pipes and catch basins with pipe sizes and invert elevations
3) Drainage Report
¨ Update the drainage report to reflect the design revisions and to include the sizing and
analysis of the flow control/water quality facilities and conveyance system.
¨ Develop and include all relevant appendices.
4) Drainage Plan and Profiles and Details
¨ Develop stacked profiles for the stormwater system. Show existing and proposed utilities.
Develop stormwater details as needed to describe the system, points of intersection with
other utilities, and specific design elevations and layouts. Develop grading details and notes
for stormwater facilities.
Task 4 60% Illumination Design
1) Advance the lighting layout based on the City of Arlington Design Standards and City’s 30%
comments. This work will include:
¨ Update the AGi32 analysis based on design changes resulting from the 30% plans and create
an Illumination photometric layout to document the analysis.
¨ Coordinate with the local utility company to establish a point of connection for electrical
service.
¨ Design wiring, conduit, and junction box system for corridor illumination
¨ Prepare one-line circuitry diagrams and electrical service panel schedules.
City of Arlington – 211th Corridor
April 13, 2023
Page 12 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
¨ Includes line loss calculations, conduit and wiring calculations
Task 5 60% Traffic Signal Design
1) Advance the signal pole relocation plan based on the City of Arlington Design Standards and
City’s 30% comments. This work will include:
¨ Design mast arm and signal standard and foundation details.
¨ Design wiring, conduit, and junction box system.
¨ Prepare one-line circuitry diagrams and electrical service panel schedule.
¨ Controller location and details.
Task 6 60% Wall Design
1) Structural Earth Wall: Wall plan and detail development. (Assume 3).
2) Solider Pile Wall: Wall plan and details. This wall type will require structural engineering and is
assumed to be 8-ft in height with no tie-backs. (Assume 1)
Task 7 60% Landscape Design
1) SCJ will provide a landscape palette to propose to the City for review that is based on the City’s
Streetscape guide that focuses on a non-irrigated scheme. (No Irrigation)
2) SCJ will develop a plan outlining landscape areas assumed to be in the buffer area.
Task 8 60% Estimate
1) SCJ will update an estimate of quantities.
2) Assign unit costs for quantified items and assign lump sum costs to other items based on
professional judgment.
3) Develop an estimate of working days for the construction phase of the project.
Task 9 Contract Specifications and Special Provisions
1) General and Special Provisions will be developed per the WSDOT and APWA format. We will
identify non-standard items. We will develop a draft construction requirement, materials,
measurement, and payment narratives for non-standard items identified in the contract plans.
Task 10 60% Milestone Meeting
1) 4-hour in person meeting to be held after City has reviewed and provided comments to 30%
Plans.
Understanding
1) Efforts in developing individual right-of-way exhibits for right-of-way services will be amended
to this contract once the number of parcels is identified (after 30% design).
City of Arlington – 211th Corridor
April 13, 2023
Page 13 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
2) Stormwater treatment will be contained within the right-of-way.
3) Modifications to the existing cattle tunnel are not assumed to be a part of the project.
Deliverables
1) Draft Drainage Report
2) 60% Construction Plans.
3) 60% Special Provisions.
4) 60% Cost Estimate
5) Estimated Construction Schedule.
Phase 7 Cultural Resources (Legacy Anthropology)
Legacy Anthropology will be a sub-consultant to SCJ and provide cultural assessment services. Please see the
attached scope of work for further details.
Phase 8 Geotechnical Services (HWA Geoservices)
HWA Geoservices will be a sub-consultant to SCJ and provide geotechnical services. Please see the attached
scope of work for further details.
Phase 9 Right of Way (Epic Land Solutions)
Epic Land Solutions will be a sub-consultant to SCJ and provide right-of-way services. Their services will be
further scoped, estimated, and amended to this contract after the 30% Design phase is completed.
Phase 10 90% Design and Plan Preparation
This phase will begin after the 60% review and comments received by the City and stakeholders. It is assumed
there are no changes in the scope of the project limits or changes in the method of design at the start of this
phase of work. This task will advance the construction plan set to include additional sheet sections and details
that will make it a complete bid-ready package.
Task 1 Finalize Drainage Report
1) Update and finalize the Drainage Report based on 60% comments.
Task 2 Corridor Model
1) Update and finalize the finished surface and detailed grading as a result of the 60% comments.
2) Fine-grade curb ramp details.
Task 3 Construction Plans
1) Vicinity Map and Index (1)
City of Arlington – 211th Corridor
April 13, 2023
Page 14 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
2) Typical Sections (2)
3) Alignment / Right of Way Plan (4)
4) Removal/TESC Plan (4)
5) Roadway Plan and Profile (4)
6) Intersection Grading and Curb Ramp Plans (3)
7) Retaining Wall Plan and Profiles (4)
8) Soldier Pile Wall (4)
9) Paving Plan and Details (5)
10) Driveway Details (17 driveways) (4)
11) Pavement Marking/Signing Plan (4)
12) Illumination Plan and details (4)
13) Landscape Plan Incl. Details (6)
14) Traffic Signal Plan (1) Incl. Details (4)
15) Traffic Control Plans (6)
Task 4 90% Estimate
1) 90% Engineer’s Estimate: Develop quantities based on the 90% plans. Assign unit costs for
quantified item and assign lump sum costs to other items based on professional judgment.
Develop a 90% construction cost estimate that includes a 10% contingency.
Task 5 Special Provisions and Front End
1) General and Special Provisions will be developed per the WSDOT and APWA format. We will
identify non-standard items. We will develop a draft construction requirement, materials,
measurement, and payment narratives for non-standard items identified in the contract plans.
2) Bid advertisement narrative development.
Task 6 90% Milestone Meeting
1) 4-hour meeting to be held after City has reviewed and provided comments to 60% Plans.
Understanding
1) This project will be bid as a single project.
2) These estimated efforts assume one bid package submittal.
Deliverables
1) Responses to 60% comments.
2) Final Drainage Report
3) 90% Construction Plans.
4) 90% Construction Manual (Front End and Special Provisions).
5) 90% Cost Estimate
6) Estimated Construction Schedule.
City of Arlington – 211th Corridor
April 13, 2023
Page 15 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
7) Bid Advertisement
Phase 11 Final Design
Task 1 Final Design
1) Final Plan Revisions: Immediately following the receipt of TIB/City comments, we will finalize
the construction bid package. The bid package will include all details and specifications required
to meet WSDOT standards and specifications.
2) Engineers Estimate: The project estimate will be updated and transferred to the bid proposal
sheet for the bid package.
3) Final Bid Package: This is the last effort in assembling all the contract documents together,
including formatting, table of contents, and merging into a single PDF document for the City.
The completion of this phase will be the start of the public bid advertisement of the project.
Understanding
1) The completion of the 90% review meeting will be the beginning of this phase of work.
2) The completion of this phase will be a full plan, specification, and estimate ready for a publicly
bid process.
Deliverables
1) Contract Manual (plans, specifications, estimate).
2) Updated Summary of Design memorandum.
Phase 12 Bid Support
This phase will begin at the time of bid advertisement for the project. This effort is based upon the City
facilitating traditionally posting and facilitating the bidding process by advertising the project (posting, setting up
online bidding, and bid document uploading). This estimate reflects a support role.
Task 1 Bid Support
1) Prepare written responses to contractor questions (RFI’s) and submit to the City for delivery to
contractors.
2) Review contractor bid proposals and prepare a written recommendation of award.
3) Provide additional support as requested.
Understanding
1) City is uploading the project into an online bidding program and advertising in the newspaper.
2) Estimate one addendum to be issued to the City for plan clarifications to proposed bidders.
City of Arlington – 211th Corridor
April 13, 2023
Page 16 of 16
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Deliverables
1) One addendum package.
2) Bid Tabulation backcheck
3) Recommendation of Award
4) RFI responses submitted to the City via email
Phase 99 Expenses
Expenses will be invoiced on a time and material basis and include items such as mileage, plan reproduction,
submittal delivery, copies, etc.
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 13 of 22 TIB
EXHIBIT C-3
Payment
(Negotiated Hourly Rate)
The CONSULTANT shall be paid by the AGENCY for completed work and services under this AGREEMENT as provided hereinafter. Such
payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the work.
1. Hourly Rates
The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits D and E attached hereto and
by this reference made part of this AGREEMENT. The rates listed shall be applicable for the first 12-month period and shall be subject to negotiation for
the following 12-month period upon request of the CONSULTANT or the AGENCY. The rates are inclusive of direct salaries, payroll additives, overhead,
and fee.
In the event renegotiation of the hourly rates is conducted, the AGENCY reserves the right to audit for any change in the overhead rate currently in use by
the CONSULTANT and modify the hourly rates to be paid to the CONSULTANT subsequent to the renegotiation accordingly. Any changes in the
CONSULTANT's fixed hourly rates may include salary or overhead adjustments.
2. Direct Nonsalary Costs
Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items:
travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy
class levels unless otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with the PROJECT, shall be an itemized listing
of the charges supported by the original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of
the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under
this AGREEMENT.
3. Maximum Amount
The maximum amount payable for completion of work under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.
No minimum amount payable is guaranteed under this AGREEMENT. This does not include payment for extra work as stipulated in Section XIV, Extra
Work.
4. Monthly Progress Payments
Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly invoices shall be supported by detailed
statements for hours expended at the rates established in Exhibits D and E, including names and classifications of all employees, and invoices for all
direct expenses.
5. Inspection of Cost Records
The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three
years after final payment, the cost records and accounts pertaining to this AGREEMENT, and all items related to or bearing upon these records with the
following exception: if any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit
findings involving the records have been resolved. The three-year period begins when the CONSULTANT receives final payment.
6. Final Payment
Final payment of any balance due the CONSULTANT of the gross earned will be made promptly upon its verification by the AGENCY after the
completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which
are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of claims of any
nature which the CONSULTANT may have against the AGENCY, unless such claims are specifically reserved in writing and transmitted to the AGENCY
by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the
CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims.
The rates and total price of the original contract and any additions or changes thereto shall be adjusted to exclude any significant sums by which the
AGENCY determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or overhead rates, supplied to the
AGENCY by the CONSULTANT.
Consultant Billing Rate Schedule - Exhibit D-2
SCJ Alliance
Client:Hourly Rate Table Format: LAG Contract
Project:Allowable Overhead Rate: 151.97%
Job #:Negotiated Fixed Fee: 31.00%
File Name:Labor Estimate.xlsm Billing Rate Table Version: 2/23/2023
Date:
Direct Labor Allowable Negotiated Total Hourly
Hourly Rate Overhead Profit Billing Rates
NTE 151.97%31.00% NTE
$126.56 $192.33 $39.23 $358.13
$99.00 $150.45 $30.69 $280.14
$86.08 $130.82 $26.68 $243.58
$71.71 $108.98 $22.23 $202.92
$63.56 $96.59 $19.70 $179.86
$49.03 $74.51 $15.20 $138.74
$60.06 $91.27 $18.62 $169.95
$56.54 $85.92 $17.53 $159.99
$52.97 $80.50 $16.42 $149.89
$46.23 $70.26 $14.33 $130.82
$34.62 $52.61 $10.73 $97.96
$57.75 $87.76 $17.90 $163.42
$49.61 $75.39 $15.38 $140.38
$41.86 $63.61 $12.98 $118.45
$38.45 $58.43 $11.92 $108.80
$32.18 $48.90 $9.98 $91.06
$66.11 $100.47 $20.49 $187.07
$48.76 $74.10 $15.12 $137.98
$41.72 $63.40 $12.93 $118.06
$36.39 $55.30 $11.28 $102.97
$33.00 $50.15 $10.23 $93.38
$49.89 $75.82 $15.47 $141.17
$54.10 $82.22 $16.77 $153.09
$37.96 $57.69 $11.77 $107.42
$34.10 $51.82 $10.57 $96.49
$29.70 $45.14 $9.21 $84.04
$31.00 $47.11 $9.61 $87.72
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$68.20 $103.64 $21.14 $192.99
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$42.85 $65.12 $13.28 $121.25
$0.00 $0.00 $0.00 $0.00
$42.85 $65.12 $13.28 $121.25
$32.13 $48.83 $9.96 $90.92
$62.01 $94.24 $19.22 $175.47
Construction Office Engineer
CI 3 Construction Inspector
CI 4 Construction Inspector
Principal
Construction Inspector
T4 Technician
Senior Construction Manager
RE 3 Construction Resident Engineer
E2 Engineer
E1 Engineer
L4 Landscape
E3 Engineer
RE 1 Construction Resident Engineer
T1 Technician
L3 Landscape
T3 Technician
T2 Technician
L2 Landscape
L1 Landscape
Senior Planner
P3 Planner
P2 Planner
RE 2 Construction Resident Engineer
P4 Planner
E4 Engineer
Senior Consultant
Senior Project Manager
PM3 Project Manager
PM2 Project Manager
PM1 Project Manager
Senior Engineer
P1 Planner
Senior Technician
Senior Landscape Architect
City of Arlington
211th NE - 67th Ave NE to SR530
23-00884
Actuals Not To Exceed Billing Rate Table (ANTE)
Job Classifications
3/30/23
CI 2 Construction Inspector
CI 1 Construction Inspector
Graphic Designer
PC 3 Project Coordinator - CM Only
PC 2 Project Coordinator
PC 1 Project Coordinator
Project Accountant
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Labor Estimate.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Direct Hourly Rate Amount
Principal 81.5 $77.00 $6,275.50
E4 Engineer 222.0 $56.54 $12,551.88
E3 Engineer 427.0 $44.00 $18,788.00
E4 Engineer 271.0 $48.00 $13,008.00
Graphic Designer 56.0 $28.00 $1,568.00
Project Accountant 9.0 $39.00 $351.00
E1 Engineer 674.0 $34.62 $23,333.88
Principal 27.0 $79.00 $2,133.00
E3 Engineer 80.0 $41.00 $3,280.00
L3 Landscape 12.0 $37.00 $444.00
PM1 Project Manager 50.0 $46.00 $2,300.00
Total Direct Salary Cost $84,033.26
OVERHEAD
Overhead Rate: 151.97% Direct Salary Cost:$84,033.26 Overhead Cost $127,705.35
FIXED FEE
Fixed Fee Rate: 31.00% Direct Salary Cost:$84,033.26 Fixed Fee Cost $26,050.31
TOTAL SALARY COST Total Salary Cost $237,788.92
SUBCONSULTANTS Yes
$5,923
$66,319
$0
x
Subconsultant Fee Subtotal:$0 $72,242.00
Q Subconsultant Markup:10%$7,224.20
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.2% of the Direct Salary Costs $475.58
Mileage 1,600 miles at $0.655 per mile $1,048.00
Expenses Subtotal:$1,523.58
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$318,778.70
MANAGEMENT RESERVE FUND (MRF)
Management Reserve:$0.00
Total Estimated Budget: $318,778.70
Consultant Fee Determination Summary - Exhibit D-1
211th NE - 67th Ave NE to SR530
2/23/202323-00884
Epic Land Solutions PHASE 8 Geotechnical Services
HWA Geotech PHASE 7 Cultural Resources
Legacey Anthropology
LAG Contract
City of Arlington
PHASE 6 60% PS&E SUBMITTAL
4/18/2023 Page 20
10%
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total Cost
PHASE 1
Task 1
1 0.5 1.0 1.5 219.30$
2 2.0 2.0 435.77$
3 2.0 8.0 10.0 1,318.64$
4 8.0 8.0 16.0 3,023.03$
Subtotal Hours: 12.5 8.0 9.0 29.5 4,996.74$
Task 2
1 5.0 5.0 10.0 1,889.39$
Subtotal Hours: 5.0 5.0 10.0 1,889.39$
Task 3
1 2.0 3.0 5.0 915.75$
2 8.0 8.0 16.0 3,023.03$
3 -$
Subtotal Hours: 10.0 11.0 21.0 3,938.77$
Total Phase Hours: 27.5 24.0 9.0 60.5 60.5
Total Phase Direct Labor: $2,117.50 $1,356.96 $351.00 $3,825.46 10,824.90$
Sub-Consultant Administration/Invoicing (10 months)
Manage Schedule and Budget
Preliminary Engineering Options Review
Kickoff Meeting
Project Meetings
Reporting
Phase & Task Title
Project Management
PROJECT MANAGEMENT
Project Setup
General project correspondence and coordination
Bi-Weekly Updates (20 & 30 mins each)
2 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 2
Task 1
1 1.0 1.0 159.99$
2 4.0 4.0 316.93$
3 8.0 8.0 633.85$
4 24.0 24.0 1,901.56$
5 4.0 8.0 8.0 20.0 3,238.08$
6 8.0 8.0 633.85$
7 4.0 4.0 8.0 956.89$
Subtotal Hours: 4.0 13.0 8.0 48.0 73.0 7,841.16$
Task 2
1 8.0 8.0 1,279.93$
2 1.0 8.0 9.0 943.70$
Subtotal Hours: 9.0 8.0 17.0 2,223.63$
Task 3
1 3.0 8.0 11.0 1,113.83$
Subtotal Hours: 3.0 8.0 11.0 1,113.83$
Total Phase Hours: 4.0 25.0 8.0 56.0 8.0 101.0 101.0$
Total Phase Direct Labor: $308.00 $1,413.50 $384.00 $1,568.00 $276.96 $3,950.46 11,178.62$
Support for City outreach projects
Support City's Project Webpage
Develop a Marketing Flyer
Translate advertisement into Spanish
Project Exhibits
PUBLIC ENGAGEMENT
Property Owners
Private property meetings
Event set up and attendance
Technical Memorandum
Pop-up Event
Scheduling of Event
Collect stakeholder contact information
Parcel exhibits
3 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 3
Task 1
1 8.0 8.0 16.0 2,366.53$
2 1.0 4.0 5.0 527.68$
Subtotal Hours: 8.0 9.0 4.0 21.0 2,894.22$
Task 2
1 1.0 1.0 8.0 10.0 1,373.93$
2 1.0 1.0 2.0 284.50$
3 4.0 4.0 498.03$
Subtotal Hours: 1.0 2.0 13.0 16.0 2,156.46$
Task 3
1 1.0 2.0 4.0 8.0 15.0 1,819.61$
2 2.0 8.0 10.0 1,316.04$
3 -$
Subtotal Hours: 1.0 4.0 12.0 8.0 25.0 3,135.65$
Task 4
1 4.0 4.0 543.30$
2 8.0 8.0 1,086.60$
3 8.0 8.0 1,086.60$
Subtotal Hours:20.0 20.0 2,716.51$
Total Phase Hours: 2.0 14.0 25.0 29.0 12.0 82.0 82.0$
Total Phase Direct Labor: $154.00 $791.56 $1,100.00 $1,392.00 $415.44 $3,853.00 10,902.83$
Preliminary Roadway Layout
Roadway Sections
Horizontal Alignment/Channelization
PRELIMINARY ENGINEERING
Site Visit and Survey Verification
Site Visit
Electronic Review of Survey
211th/67th Ave NE Intersection Movements
Intersection Turning Movement Exhibits
Updates to layouts based on City feedback
City Meeting to review
Stormwater Concepts
Develop stormwater approach
Stormwater alternatives
Preliminary Stormwater Design Exhibits
4 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 4
Task 1
1 4.0 40.0 44.0 5,620.24$
2 1.0 4.0 16.0 21.0 2,849.96$
3 2.0 12.0 14.0 1,814.06$
4 1.0 2.0 4.0 7.0 1,035.90$
Subtotal Hours: 2.0 12.0 72.0 86.0 11,320.16$
Task 2
1 1.0 8.0 9.0 943.70$
2 2.0 2.0 195.93$
3 8.0 8.0 783.71$
4 4.0 8.0 16.0 28.0 3,203.45$
5 2.0 8.0 10.0 1,316.04$
6 4.0 16.0 20.0 2,065.45$
7 -$
Subtotal Hours: 7.0 20.0 50.0 77.0 8,508.29$
Task 3
1 2.0 16.0 18.0 1,887.41$
Subtotal Hours: 2.0 16.0 18.0 1,887.41$
Sheet setup
Roadway Sections
Cover Sheet, Vicinity Map, Index
Pavement Markings and Signing Plan
Roadway Plan and Profile
Paving Plan
30% Right of Way Sheets
Plan including Temorary Construction Easements
Roadway cross-sections exhibits
30% Roadway Sheets
30% DESIGN AND ESTIMATE SUBMITTAL
Corridor Model
Corridor Modeling
Roadway alignment and profile
Side street alignment and profiles
5 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 4
1 4.0 4.0 543.30$
2 4.0 4.0 543.30$
3 8.0 8.0 1,086.60$
4 8.0 8.0 1,086.60$
5 4.0 8.0 16.0 28.0 3,294.00$
6 2.0 16.0 18.0 2,493.19$
Subtotal Hours: 6.0 48.0 16.0 70.0 9,047.00$
Task 5
1 2.0 8.0 8.0 18.0 2,215.54$
Subtotal Hours: 2.0 8.0 8.0 18.0 2,215.54$
Task 6
1 2.0 12.0 14.0 1,424.58$
2 2.0 8.0 10.0 1,032.73$
3 1.0 4.0 5.0 516.36$
Subtotal Hours: 5.0 24.0 29.0 2,973.68$
Task 7
1 4.0 8.0 12.0 1,655.26$
2 2.0 4.0 6.0 827.63$
Subtotal Hours: 6.0 12.0 18.0 2,482.89$
30% Drainage Design
Controller Relocation Planning
30% Illumination Design
Preliminary lighting layout
Lighting level calculations
Identify service location
30% Traffic Signal Design
Pole Relocation Plan
Assessment of existing hydrology and systems
Background Data
WWHM
Hydrologic Model
Outline of Drainage Report
Stormwater Layout
30% Retaining Wall Layout
Plan
6 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 8
1 4.0 8.0 12.0 1,327.02$
2 -$
Subtotal Hours:4.0 8.0 12.0 1,327.02$
Task 9
1 1.0 2.0 8.0 4.0 15.0 2,077.23$
Subtotal Hours: 1.0 2.0 8.0 4.0 15.0 2,077.23$
Task 10
1 1.0 4.0 4.0 16.0 25.0 2,968.58$
Subtotal Hours: 1.0 4.0 4.0 16.0 25.0 2,968.58$
Task 11
1 6.0 8.0 14.0 2,046.55$
2 2.0 2.0 319.98$
3 -$
Subtotal Hours: 8.0 8.0 16.0 2,366.53$
Task 12
1 1.0 12.0 13.0 1,393.46$
2 8.0 8.0 1,086.60$
Subtotal Hours: 1.0 8.0 12.0 21.0 2,480.06$
Total Phase Hours: 13.0 41.0 113.0 76.0 162.0 405.0 405.0$
Total Phase Direct Labor: $1,001.00 $2,318.14 $4,972.00 $3,648.00 $5,608.44 $17,547.58 49,654.39$
30% Milestone Meeting
In-person Meeting
Meeting Minutes
SWPPP
SEPA Checklist
SEPA Checklist
Summary of Design
Summary of Design Memorandum
30% Cost Estimate
30% Estimate
30% Water / Sewer
Domestic Water and Sewer Plan
7 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 5
Task 1
1 2.0 2.0 4.0 467.58$
2 2.0 8.0 10.0 1,055.36$
3 1.0 4.0 5.0 703.29$
4 1.0 1.0 4.0 6.0 687.67$
5 -$
Subtotal Hours: 2.0 9.0 14.0 25.0 2,913.91$
Task 2
1 2.0 2.0 271.65$
2 4.0 16.0 20.0 2,110.73$
3 1.0 2.0 3.0 431.64$
4 1.0 4.0 5.0 527.68$
5 1.0 4.0 5.0 761.19$
Subtotal Hours: 1.0 1.0 13.0 20.0 35.0 4,102.90$
Task 3
1 2.0 2.0 271.65$
2 2.0 8.0 10.0 1,055.36$
3 2.0 2.0 271.65$
4 2.0 2.0 271.65$
5 2.0 2.0 271.65$
Subtotal Hours:10.0 8.0 18.0 2,141.97$
Task 3
1 1.0 4.0 4.0 9.0 1,153.05$
Utilities - Power/Phone/Fiber
30% Utilities Design
Typical Section Concept
Utiliy Plan Sheet Layout
Utility Meeting
Cost Estiamte
60% Utilities Design
Update per 30% Comments
Update Utility Relocation Plan and Details
Submit to Utility Owners
Cost Estimate Update
Non-Standard Special Provisions
Final Utility Design
Final Plan Updates
90% Utility Design
Update per 60% Comments
Update Utility Relocation Plan and Details
Submit to Utility Owners
Cost Estimate Update
Non-Standard Special Provisions
8 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
2 1.0 4.0 5.0 761.19$
3 4.0 4.0 543.30$
4 -$
Subtotal Hours: 2.0 12.0 4.0 18.0 2,457.54$
Total Phase Hours: 3.0 3.0 44.0 46.0 96.0 96.0$
Total Phase Direct Labor: $231.00 $169.62 $2,112.00 $1,592.52 $4,105.14 11,616.31$
Final Special Provision Updates
Final Cost Estimate Upadates
9 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 6
Task 1
1 4.0 12.0 16.0 1,815.54$
2 -$
Subtotal Hours: 4.0 12.0 16.0 1,815.54$
Task 2
1 4.0 16.0 20.0 2,632.07$
2 1.0 4.0 5.0 715.91$
3 4.0 4.0 639.96$
4 1.0 4.0 5.0 715.91$
5 1.0 8.0 40.0 49.0 6,478.09$
6 1.0 36.0 37.0 4,700.13$
7 4.0 4.0 498.03$
8 -$
Subtotal Hours: 4.0 16.0 104.0 140.0 16,380.11$
60% PS&E SUBMITTAL
60% Transportation Design
Corridor Model Updates
Roadway Typical Sections
Site Preparation and TESC Plan
Roadway Plan and Profile
Driveway Details (17)
Intersection Grading and Curb Ramp Plan (3 int, 10 ramps)
60% Right of Way Plan
Right of Way Plan
Pavement Markings and Signing Plan
10 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 2
1 1.0 1.0 97.96$
2 2.0 8.0 10.0 1,032.73$
3 2.0 16.0 18.0 1,816.44$
4 2.0 8.0 10.0 1,032.73$
5 4.0 16.0 20.0 2,065.45$
6 2.0 16.0 18.0 1,816.44$
7 4.0 24.0 28.0 2,849.17$
8 -$
Subtotal Hours: 16.0 89.0 105.0 10,710.92$
Task 3
1 8.0 8.0 1,086.60$
2 8.0 8.0 1,086.60$
3 16.0 16.0 2,173.21$
4 8.0 16.0 24.0 2,654.03$
5 -$
Subtotal Hours:40.0 16.0 56.0 7,000.45$
Driveway Details
Intersection Grading and Curb Ramp Plan
60% Construction Plans
Cover Sheet, Vicinity Map, Index
Roadway Sections
Site Preparation and TESC Plan
Roadway Plan and Profile
Pavement Markings and Signing Plan
60% Drainage Design
Water Quality and Flow Control Design
Conveyance Design
Drainage Report
Plan, Profile, Details
Paving Plan
11 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 4
1 4.0 4.0 391.86$
2 2.0 16.0 18.0 1,887.41$
3 4.0 4.0 391.86$
4 2.0 8.0 10.0 1,103.70$
5 -$
Subtotal Hours: 4.0 32.0 36.0 3,774.82$
Task 5
1 4.0 8.0 12.0 1,327.02$
2 1.0 4.0 5.0 527.68$
3 2.0 8.0 10.0 1,055.36$
4 2.0 4.0 6.0 663.51$
5 2.0 4.0 6.0 663.51$
Subtotal Hours:11.0 28.0 39.0 4,237.08$
60% Traffic Signal Design
AGi modeling updates
Conduit layout, jboxes, box sizing
Service panel schedule
Line loss calculation
60% Illumination Design
Setup Siganl plan sheet
Mast arm and pole design
Conduit layout, jboxes, box sizing
one line diagrams
Controller location and details
12 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 6
1 8.0 24.0 32.0 3,437.75$
2 2.0 8.0 36.0 46.0 6,236.66$
3 1.0 8.0 24.0 33.0 4,708.62$
4 -$
Subtotal Hours:11.0 24.0 16.0 60.0 111.0 14,383.03$
Task 7
1 4.0 4.0 520.66$
2 20.0 20.0 2,603.32$
3 -$
4 -$
Subtotal Hours:24.0 24.0 3,123.99$
Task 8
1 1.0 4.0 8.0 4.0 20.0 1.0 2.0 2.0 2.0 44.0 5,281.80$
2 2.0 4.0 2.0 8.0 1,522.83$
3 -$
Subtotal Hours: 3.0 8.0 8.0 4.0 20.0 3.0 2.0 2.0 2.0 52.0 6,804.64$
Task 9
1 2.0 16.0 1.0 2.0 2.0 23.0 2,977.07$
2 -$
Subtotal Hours: 2.0 16.0 1.0 2.0 2.0 23.0 2,977.07$
60% Retaining Wall Layout
Structural Earth Walls Plan and details (3)
Soldier Pile Wall Design
Soldier Pile Wall Sheet Development
60% Landscape and Irrigation Design
Landscape Palette
Landscape Sheets and Layout
60% Estimate
Quantifying of Project
Unit cost analysis
Special Provisions
Special Provisions
13 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 10
1 8.0 6.0 14.0 2,703.04$
2 -$
Subtotal Hours: 8.0 6.0 14.0 2,703.04$
Total Phase Hours: 15.0 40.0 144.0 66.0 221.0 20.0 64.0 4.0 26.0 600.0 600.0$
Total Phase Direct Labor: $1,155.00 $2,261.60 $6,336.00 $3,168.00 $7,651.02 $1,580.00 $2,624.00 $148.00 $1,196.00 $26,119.62 73,910.69$
PHASE 7
Task XX
1 -$
Subtotal Hours:-$
Total Phase Hours:-$
Total Phase Direct Labor:-$
PHASE 8
Task XX
1 -$
Subtotal Hours:-$
Total Phase Hours:-$
Total Phase Direct Labor:-$
PHASE 9
Task XX
1 -$
Subtotal Hours:-$
Cultural Resources
Geotechnical Services
Task Title
Subtask Title
Right of Way (Epic)
Task Title
Subtask Title
60% Milestone Meeting
In-Person Meeting
14 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Total Phase Hours:-$
Total Phase Direct Labor:-$
PHASE 10
Task 1
1 16.0 16.0 2,173.21$
2 -$
Subtotal Hours:16.0 16.0 2,173.21$
Task 2
1 16.0 16.0 1,992.11$
2 16.0 16.0 1,992.11$
3 -$
Subtotal Hours: 32.0 32.0 3,984.22$
90% PS&E SUBMITTAL
Corridor Model
Update Model/Surface
Fine Grade Curb Ramps
Finalize Drainage Report
Update Drainage Report
15 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 3
1 1.0 1.0 97.96$
2 1.0 4.0 5.0 516.36$
3 2.0 4.0 6.0 640.87$
4 4.0 8.0 12.0 1,281.74$
5 4.0 4.0 8.0 889.88$
6 8.0 12.0 20.0 2,171.62$
7 2.0 4.0 6.0 640.87$
8 8.0 16.0 24.0 2,563.48$
9 4.0 8.0 12.0 1,822.33$
10 8.0 16.0 24.0 2,563.48$
11 16.0 32.0 48.0 5,126.96$
12 8.0 8.0 16.0 1,779.77$
13 4.0 16.0 20.0 2,110.73$
14 1.0 16.0 17.0 2,242.65$
15 4.0 8.0 12.0 1,423.68$
16 4.0 16.0 20.0 2,065.45$
17 -$
18 -$
Subtotal Hours: 5.0 65.0 4.0 149.0 4.0 8.0 16.0 251.0 27,937.85$
Task 4
1 1.0 4.0 8.0 4.0 20.0 1.0 2.0 2.0 2.0 44.0 5,281.80$
2 2.0 4.0 2.0 8.0 1,522.83$
Subtotal Hours: 3.0 8.0 8.0 4.0 20.0 3.0 2.0 2.0 2.0 52.0 6,804.64$
90% Cost Estimate
Quantity Estimate
Construction Plans
Traffic Control Plans (6)
Traffic Signal Plan and Details (4)
Landscape Plan and Details (6)
Illumination Plan and Details (4)
Pavement Marking / Signing Plan
Driveway Details (4)
Paving Plan and Details (4)
Soldier Pile Wall (1 wall 4 sheets)
Retaining Wall (SE x3)
Water/Sewer
Intersection Grading
Roadway Plan and Profile
Removal/TESC Plan
Vicinity Map
Typical Sections
Alignment/Right of Way Plan
16 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 5
1 2.0 8.0 16.0 2.0 2.0 2.0 32.0 4,409.58$
2 2.0 2.0 319.98$
3 -$
Subtotal Hours: 2.0 10.0 16.0 2.0 2.0 2.0 34.0 4,729.56$
Task 6
1 4.0 8.0 12.0 2,151.48$
2 -$
Subtotal Hours: 4.0 8.0 12.0 2,151.48$
Total Phase Hours: 9.0 31.0 121.0 24.0 169.0 7.0 12.0 4.0 20.0 397.0 397.0$
Total Phase Direct Labor: $693.00 $1,752.74 $5,324.00 $1,152.00 $5,850.78 $553.00 $492.00 $148.00 $920.00 $16,885.52 47,780.96$
90% Milestone Meeting
In-Person Review Meeting
Special Provisions
Special Provisions
Bid Advertisement
17 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 10
Task 1
1 16.0 24.0 24.0 40.0 4.0 4.0 4.0 116.0 14,129.94$
2 2.0 4.0 8.0 14.0 1,859.45$
3 4.0 8.0 12.0 2,151.48$
4 -$
Subtotal Hours: 6.0 28.0 24.0 24.0 48.0 4.0 4.0 4.0 142.0 18,140.87$
Total Phase Hours: 6.0 28.0 24.0 24.0 48.0 4.0 4.0 4.0 142.0 142.0$
Total Phase Direct Labor: $462.00 $1,583.12 $1,056.00 $1,152.00 $1,661.76 $164.00 $148.00 $184.00 $6,410.88 18,140.87$
PHASE 11
Task XX
1 8.0 8.0 1,279.93$
2 2.0 8.0 8.0 18.0 2,499.42$
3 -$
Subtotal Hours: 2.0 16.0 8.0 26.0 3,779.35$
Total Phase Hours: 2.0 16.0 8.0 26.0 26.0$
Total Phase Direct Labor: $154.00 $904.64 $276.96 $1,335.60 3,779.35$
Total Hours All Phases 81.5 222.0 427.0 271.0 56.0 9.0 674.0 27.0 80.0 12.0 50.0 1,909.5 1909.5
Total Direct Labor Estimate All Phases $6,275.50 $12,551.88 $18,788.00 $13,008.00 $1,568.00 $351.00 $23,333.88 $2,133.00 $3,280.00 $444.00 $2,300.00 $84,033.26 237,788.92$
Indirect Costs
Subconsultants:
Legacey Anthropology $5,923.00
HWA Geotech $66,319.00
Epic Land Solutions
Subconsultant Subtotal:72,242.00$
BID ADVERTISEMENT/SUPPORT
BID ADVERTISEMENT/SUPPORT
RFI's
FINAL DESIGN
FINAL DESIGN
Final Plan Revisions
Engineers Estimate
Final Bid Package
Addendum
18 of 20 4/18/2023
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 57 44 48 28 39 35 79 41 37 46
Template Version:Dan Ireland Melissa
Greenheck
Andrew
Metternich-
Fields
Caitlin
Mehall Jay Kim Brown Andrew/Ma
dison Steve D Rikki Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer Graphic
Designer
Project
Accountant E1 Engineer Principal E3 Engineer L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Subconsultant Markup:7,224.20$
Subconsultant Total:79,466.20$
Reimbursable Expenses:
Copies, Printing, etc.475.58$
Mileage 1,048.00$
Expenses Subtotal:1,523.58$
Expenses Markup:-$
Expenses Total:1,523.58$
Management Reserve:-$
Total Indirect Costs:80,989.78$
Total:318,778.70$
19 of 20 4/18/2023
August 2, 2022
Shae, Carr & Jewell, Inc. (dba SCJ Alliance)
8370 Tallon Lane NE, Suite 200
Lacey, WA 98516-6642
Subject: Acceptance FYE 2021 ICR CPA Report
Dear Tammy McDonald:
We have accepted your firms FYE 2021 Indirect Cost Rate (ICR) of 151.97% of direct
labor (rate includes 0.10% Facilities Capital Cost of Money)
Stambaugh Ness. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Exhibit E-1
Description
Financial
Statement
Amount SCJ Adj.
WSDOT
Adj.Ref.
Accepted
Amount %
Direct Labor $6,140,339 ($7,058)1 $6,133,281 100.00%
Indirect Costs:
Fringe Benefits
Employee group insurance $960,800 $960,800 15.67%
ESOP contributions 78,231 78,231 1.28%
Incentive compensation 145,311 ($9,900)2, 3 135,411 2.21%
Payroll taxes 891,245 (6,046)4, 16 885,199 14.43%
PTO (vacation, sick and holiday)1,341,586 1,341,586 21.87%
Workers compensation 44,117 44,117 0.72%
Other employee benefits 235,720 (235,720)5, 6 0 0.00%
Total Fringe Benefits $3,697,010 ($251,666)$0 $3,445,344 56.17%
General Overhead
Indirect labor $4,066,765 ($62,171)1, 5, 7, 8 $4,004,594 65.29%
Auto 20,701 (11)9 20,690 0.34%
Bank charges 17,320 (1,237)10 16,083 0.26%
Business development 5,094 (3,512)7 1,582 0.03%
Computer equipment and supplies 124,522 124,522 2.03%
Conferences, seminars and training 31,515 (460)7 31,055 0.51%
Contributions 25,992 (25,992)11 0 0.00%
Depreciation and amortization 231,662 (34,475)12 197,187 3.22%
Dues and licenses 67,931 (17,089)2, 11, 13 50,842 0.83%
Equipment rental and maintenance 73,222 73,222 1.19%
Insurance 152,540 152,540 2.49%
Insurance - (key person)12,497 (12,497)14 0 0.00%
Interest 496,201 (496,201)15 0 0.00%
Meals and entertainment 18,958 (10,528)5, 7, 8 8,430 0.14%
Office repairs and maintenance 89,971 89,971 1.47%
Office supplies 213,427 (529)9, 19 212,898 3.47%
Payroll services 24,759 (3,765)16 20,994 0.34%
Postage, shipping and delivery 9,539 9,539 0.16%
Printing & reproduction 10,463 10,463 0.17%
Professional fees 151,373 (17,258)8 134,115 2.19%
Public relations and advertising costs 24,361 (24,361)7 0 0.00%
Publications and reference materials 5,870 5,870 0.10%
Rent 654,581 654,581 10.67%
Software licenses and agreements 472,688 472,688 7.71%
Taxes 425,028 425,028 6.93%
Telephone 2,041 2,041 0.03%
Travel 65,425 (1,908)17, 18 63,517 1.04%
Direct cost recovery (7,723)18 (7,723)-0.13%
PPP loan forgiveness and other credits (1,832,758)1,827,660 (900,371)19, 20 (905,469)-14.76%
Total General Overhead $5,661,688 $1,107,943 ($900,371)$5,869,260 95.70%
Total Indirect Costs & Overhead $9,358,698 $856,277 ($900,371)$9,314,604 151.87%
Shea, Carr & Jewell, Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31, 2021
1 of 3
Exhibit E-1
Shea, Carr & Jewell, Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31, 2021
Description
Financial
Statement
Amount SCJ Adj.
WSDOT
Adj.Ref.
Accepted
Amount %
Indirect Cost Rate (Less FCCM)152.41%166.55%151.87%
Facilities Capital Cost of Money (FCCM)$6,282 $6,282 0.10%
$9,358,698 $862,559 ($900,371)$9,320,886
Indirect Cost Rate (Includes FCCM)151.97%
References
SCJ Adjustments:
Shea, Carr & Jewell, Inc. Indirect Cost Rate Audited by Stambaugh Ness, Inc.
1
2 31.201-2(a)(3) Determining allowability - Accounting for costs of another accounting period are unallowable.
3
4
5
6
7
8
9 31.201-2(d) Determining allowability - Costs not supported with documentation are unallowable.
10 31.205-15 Fines, penalties, and mischarging costs - Costs of fines and penalties are unallowable.
11 31.205-8 Contributions or donations - Contributions or donations are unallowable.
12
13
14
15 31.205-20 Interest and other financial costs - Interest on borrowings (however represented) are unallowable.
16
17
18
31.203 Indirect costs - The Company does not bill for overtime premium costs incurred on billable projects. Adjustment to
reclass overtime premium costs from direct labor to indirect labor.
Shea, Carr & Jewell, Inc.
"Indirect Cost Rate still subject to WSDOT Audit"
31.205-6(f)(1)(ii) Compensation for personal services - Bonuses and incentive compensation are unallowable when the basis
of the award is not supported.
31.201-6(a) Accounting for unallowable costs - When an unallowable cost is incurred, its directly associated costs are also
unallowable.
31.205-14 Entertainment costs - Costs of amusement, diversions, social activities, and any directly associated costs such as
tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable.
31.205-6(i)(1) Compensation for personal services -Any compensation which is calculated, or valued, based on changes in
the price of corporate securities is unallowable.
31.205-1 (f) Public relations and advertising costs - Public relations and advertising costs designed to call favorable attention
to the contractor and its activities are unallowable.
31.202 Direct costs - Direct costs of the contract shall be charged directly to the contract. The Company records its direct in-
house cost recovery for its fleet vehicles as an offset to overhead travel. This adjustment reclasses the direct in-house
recovery for schedule presentation purposes.
31.205-27(a)(2) Organization costs - All costs incurred in connection with planning or executing the organization or
reorganization of the corporate structure of a business, including mergers and acquisitions, or raising capital are unallowable.
31.205-49 Goodwill - Costs for amortization, expensing, write-off, or write-down of goodwill (however represented) are
unallowable.
31.205-22(a)(1) Lobbying and political activity costs - Costs associated with attempts to influence the outcomes of any
Federal, State, or local election, referendum, initiative, or similar procedure, through in kind or cash contributions,
endorsements, publicity, or similar activities are unallowable.
31.205-19(e)(2)(v) Insurance and indemnification - Costs of insurance on the lives of officers that does not represent
additional compensation and the company is the beneficiary of the policy are unallowable.
31.201-3(b)(1) Determining reasonableness - Costs generally not recognized as ordinary and necessary for the conduct of
business are unallowable.
31.205-46(a)(2) Travel costs - Lodging, meals, and incidental expenses that exceed, on a daily basis, the maximum per diem
rates in effect at the time of travel as set forth in the Federal Travel Regulations are unallowable.
2 of 3
Exhibit E-1
Shea, Carr & Jewell, Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31, 2021
19
WSDOT Adjustments:
20 PPP forgiveness credit per ($905,469) 48 CFR 31.201-5:
Direct FAR Labor $141,920
Indirect Labor $763,549
Total credit to the ICR for the forgiven loan $905,469
31.202 Direct costs - Direct costs of the contract shall be charged directly to the contract. The Company records its direct in-
house cost recovery for its fleet vehicles as an offset to overhead travel. This adjustment reclasses the direct in-house
recovery for schedule presentation purposes.
31.201-5 Credits - The applicable portion of any income, rebate, allowance, or other credit relating to any allowable cost and
received by or accruing to the contractor shall be credited to the Government either as a cost reduction or by cash refund.
*The firm received forgiveness of $1,827,660 in loans from the Paycheck Protection Program. Of the forgiven amount, $922,191
was determined to be unallocable to government contracts per 48 CFR 31.201-4.
3 of 3
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 19 of 22 TIB
EXHIBIT F-1
Payment Upon Termination of Agreement
by the Agency Other than for Fault of the Consultant
(Refer to Agreement, Section IX)
Lump Sum Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made
shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is
to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized
extra work completed.
Cost Plus Fixed Fee Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made,
shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of
termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any
authorized extra work completed.
Specific Rates of Pay Contracts
A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this
AGREEMENT plus and direct nonsalary costs incurred at the time of termination of this AGREEMENT.
Cost Per Unit of Work Contracts
A final payment shall be made to the CONSULTANT for actual units of work completed at the time of
termination of this AGREEMENT.
Transportation Improvement Board (TIB)
Consultant Agreement
Form 190-016
Revised Oct 2001 Page 20 of 22 TIB
EXHIBIT G-1
Subcontracted Work
The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT:
Geotechnical Services
Right of Way
Cultural Services
21312 30th Dr. SE, STE. 110, Bothell, WA 98021 | 425.774.0106 | hwageo.com
April 18, 2023
HWA Project No. 2023-P049-21
SCJ Alliance
25 North Wenatchee Ave
Suite 238
Wenatchee, Washington
98801
Attention: Dan Ireland, P.E.
Regarding: GEOTECHNICAL ENGINEERING SERVICES – REVISION 1
211TH PLACE CORRIDOR IMPROVEMENTS PROJECT
ARLINGTON, WASHINGTON
Dear Dan,
As requested, HWA GeoSciences Inc. (HWA) is pleased to present this scope of work to
provide geotechnical engineering services to support the proposed improvements along the
211th Place Corridor Improvement Project in Arlington, Washington.
It is our understanding that the proposed project will implement improvements along 211th
Place between the intersections with SR 530 and 67th Avenue NE. The proposed project
will include the addition of pedestrian improvements along the southern edge of the
roadway and will not include any widening to the north of the current pavement edge. We
expect that the proposed improvements will include the construction of retaining walls,
stormwater upgrades, pedestrian improvements, and lighting upgrades. Based on our
understanding of the project, we proposed the following scope of work.
SCOPE OF WORK
Project Management
1. Project Kick off Meeting: HWA will participate in up to one project kickoff
meeting. This meeting is assumed to be virtual and 1 hour in length.
2. Consultant Team Meetings: HWA will meet with the City of Arlington and/or
design team to present our findings and geotechnical implications. A maximum of
two (2) virtual meetings assumed to be 1 hour in length.
3. Geotechnical Project Management and Invoicing: HWA will
prepare monthly invoices, and progress reports, if required, for a
total of twelve (12) months. We will correspond with the design
Exhibit B-2Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 2 HWA GeoSciences Inc.
team in the form of emails, fax, and telephone calls, as necessary. We will
provide project management for the geotechnical components of the design,
and we will coordinate with and manage all our subcontractors.
Geotechnical Engineering Support:
1. Collect and Review Available Geotechnical Data: HWA will review existing
geotechnical and geological information available from previous subsurface
exploration studies performed in the vicinity and from online geotechnical
databases and geologic maps.
Two previously completed borings were conducted by WSDOT as part of the
SR530 roundabout project. These borings will be incorporated into the design.
Additionally, an existing study conducted by HDR will be utilized to inform
design on the east end of the project.
2. Plan Field Exploration Program: HWA will plan and coordinate a geotechnical
exploration program for the project. The exploration program will consist of two
phases. Phase 1 will consist of drilling two (2) days of geotechnical borings in
support of the proposed improvements. The work will consist of one (1) 50-foot
boring, one (1) 30-foot boring, and five (5) 20-foot boring. All Phase 1 work will
be completed within the City of Arlington Right-of-Way (ROW). Phase 2 will
consist of drilling one boring outside of the right-of-way at the location of
stormwater facilities.
3. Slope Reconnaissance: HWA will conduct a one-day slope reconnaissance of the
steep slopes to the south of the corridor. This reconnaissance will be used to
identify critical slope features, signs of slope instability and to map exposed soil
outcroppings. This work can likely be done in conjunction with marking the
Public Utility locates.
4. Mark and Verify Phase 1 Utility Locates: Prior to generation of the
geotechnical subsurface exploration plan, HWA will mark the proposed
exploration locations for the phase 1 work and arrange for utility locates using the
Utility Notification Center. Utility location marks will be used to verify proposed
field exploration locations prior to development of traffic control plans. An
additional site visit will be performed to verify if the proposed locations of the
borings are clear of utilities prior to mobilizing the drilling equipment.
Additionally, HWA will also engage a private locating service to have
conductible underground utilities located in the vicinity of the proposed borings.
PVC and concrete non-conductible utilities cannot be located with these methods.
A non-conductible locate is not included as part of this scope but can be
completed for an additional fee. HWA will not be held liable for damage to
utilities or other underground structures not defined or located for HWA by the
City, the Utilities Underground Location Center, or the private locating service.
Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 3 HWA GeoSciences Inc.
5. Generate Geotechnical Subsurface Exploration Plan for Phase 1 and Phase 2
work: HWA will develop a subsurface exploration plan outlining our proposed
Phase 1 and Phase 2 exploration program for the project. This work exploration
plan will be submitted to the City for review and approval. The exploration plan
will detail the type, location, and extent of proposed field explorations along with
logistics necessary to perform the work such as traffic control plans and staging
areas. The work plan will also be used for utility locating clearances and
permitting that may be necessary to access the exploration locations. All Phase 1
borings are anticipated to be completed within the public Right-of-Way (ROW)
adjacent to the proposed improvements in a closed travel lane. Traffic control will
consist of a single lane closure with flaggers controlling traffic in the opposing
lane. The Phase 2 explorations will be conducted outside of the right of way in
support of proposed stormwater management design. This exploration plan will
be used to assist in obtaining required rights of entry to private property.
6. Conduct Phase 1 Geotechnical Explorations: HWA will conduct the Phase 1
explorations which includes seven (7) geotechnical borings. We anticipate the
50-foot boring, a 30-foot boring, and one 20-foot boring will be completed on the
same day and the remaining four (4) 20-foot borings on the second day. One
boring will be completed as a groundwater monitoring well. We assume these
borings will be located within the City ROW and will require street use permits.
Each boring will be drilled with a truck- or track-mounted drill rig. Given limited
space on the shoulder and anticipated utility obstructions, we anticipate that the
boring locations will have to be shifted into the traffic lanes and will require a
single-lane closure.
The geotechnical borings will be logged by an HWA geotechnical engineer or
engineering geologist. The borings will be backfilled per the department of
ecology requirement. Samples will be screened visually for signs of
contamination. All non-contaminated drilling spoils will be drummed and
transported off-site for disposal by the driller.
7. Mark Phase 2 Utility Locates: HWA will mark the proposed exploration
location for the phase 2 work and arrange for utility locates using the Utility
Notification Center. Utility location marks will be used to verify proposed field
exploration locations prior to development of traffic control plans. An additional
site visit will be performed to verify if the proposed locations of the borings are
clear of utilities prior to mobilizing the drilling equipment. Additionally, HWA
will also engage a private locating service to have conductible underground
utilities located in the vicinity of the proposed borings. PVC and concrete non-
conductible utilities cannot be located with these methods. A non-conductible
locate is not included as part of this scope but can be completed for an additional
fee. HWA will not be held liable for damage to utilities or other underground
structures not defined or located for HWA by the City, the Utilities Underground
Location Center, or the private locating service.
Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 4 HWA GeoSciences Inc.
2. Conduct Phase 2 Geotechnical Explorations: HWA will conduct the Phase 2
explorations which includes one (1) geotechnical boring. We anticipate the single
20-foot boring will be completed in one (1) day. We assume these borings will be
located outside the City ROW. However, staging of support vehicles will be done
along the shoulder of 67th Avenue NE and will require permits.
The boring will be drilled below to depths of approximately 20 feet. The borings
may be advanced further, depending on the observed soil conditions. The boring
will be drilled with a limited-access track-mounted drill rig.
Traffic control for support vehicles will include shoulder closures. The anticipated
lane closures will not require flaggers assistance.
HWA will install a 1-inch diameter groundwater monitoring piezometer within
the one (1) proposed boring to monitor and assess the groundwater fluctuation
during the wet season. A data logging transducer will be installed in the
monitoring piezometer to record water levels. The water level information
collected will be used in geotechnical analyses to develop recommendations for
infiltration potential and possible dewatering and construction impacts, as
appropriate. The transducer will be set to take groundwater elevation readings
every half an hour for 1 year.
The geotechnical borings will be logged by an HWA geotechnical engineer or
engineering geologist. The borings will be backfilled per the department of
ecology requirement. Samples will be screened visually for signs of
contamination. All non-contaminated drilling spoils will be drummed and
transported off-site for disposal by the driller.
8. Generate Boring Logs and Assign Laboratory Testing: HWA will prepare
summary boring logs and perform laboratory testing to evaluate relevant physical
properties of the site soils. Depending on the type of soils encountered,
laboratory testing could include moisture content, grain-size distribution, and
Atterberg Limits, where appropriate.
9. Conduct Groundwater Monitoring: HWA will make two (2) site visits to
download and process the groundwater data from the groundwater monitoring
well installed. Temporary lane closure and yield signs will be established in order
to extract transducers from the groundwater monitoring wells. This data will be
used to provide the designer and prospective contractors with seasonal
groundwater variations across the site.
10. Evaluate Field and Laboratory Data: HWA will evaluate the data obtained
from the subsurface explorations and laboratory testing to develop design
recommendations and correlations.
11. Generate AASHTO Seismic Design Parameters: Based on the soils
encountered along the project alignment, HWA will determine the Seismic Site
Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 5 HWA GeoSciences Inc.
Class for seismic design. The design spectral acceleration parameters will then be
selected in accordance with the AASHTO Specifications for Road and Bridge.
12. Evaluate Liquefaction: HWA will evaluate the subsurface soils to determine
their susceptibility to liquefaction.
13. Develop Luminaire Foundation Recommendations: HWA will provide
foundation design for the proposed luminaire foundations. Foundations will likely
be in the form of drilled shafts.
14. Infiltration Screening: HWA will utilize grain size analysis to screen for
infiltration potential along the flat area near the eastern edge of the project. HWA
assumes that no infiltration will be used along the steep slopes, where walls will
be constructed.
15. Stormwater Facility Design Assistance: HWA provided geotechnical design
recommendations associated with proposed infiltration or detention facilities,
whichever is determined appropriate.
16. Retaining Wall Design: HWA will provide design recommendations for
retaining wall structures proposed along the alignment. HWA anticipated walls
will consist of solider pile walls, structural earth walls (SEWs), and gravity block
walls.
17. Slope Stabilization Analysis: HWA will evaluate the stability of the existing
and proposed slopes along the project corridor.
18. Cattle Tunnel Design Recommendations: HWA will provide recommendations
associated with the backfill placed adjacent to the existing cattle tunnel and
provide recommendations, as needed, regarding the settlement of the roadway
near this structure.
19. HWA QA/QC: HWA will have all design calculations and recommendations
reviewed by a senior principal prior to distribution to the design team and the
City.
20. Prepare Draft Geotechnical Report: HWA will prepare a draft geotechnical
report for the project. This report will contain the results of the subsurface
exploration program, including logs, laboratory test results, and a description of
surface and subsurface conditions; a site plan showing exploration locations and
other pertinent features; and geotechnical engineering recommendations for the
design and construction of the proposed improvements.
21. Prepare Final Geotechnical Report: HWA will finalize our geotechnical report
once we receive review comments from the design team and the City.
Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 6 HWA GeoSciences Inc.
ASSUMPTIONS
· The geotechnical explorations proposed herein will not be used to assess site
environmental conditions. However, visual or olfactory observations regarding
potential contamination will be noted. Analysis, testing, storage, and handling of
potentially contaminated soil and ground water (either sampled or spoils from
drilling) are beyond this scope of services. If contaminated soils and/or ground
water are encountered, the material will be properly contained on-site for disposal
as mutually agreed upon without additional cost to HWA.
· Phase 1 drilling will be completed in two (2) days. We anticipate work hours will
extend from 8 AM to 5 PM, as necessary.
· All non-contaminated drilling spoils and related debris produced by the Phase 1
and 2 explorations will be drummed on site and transported off site for disposal
by the drilling subcontractor.
· All Phase 1 borings will be conducted within the City ROW and in areas requiring
street use permits. HWA will submit for these permits and anticipates a maximum
of one (1) revisions will need to be made to facilitate the acquisition of the
permits.
· The Phase 2 Rights-of-Entry permits will be acquired by the City for the purpose
of our explorations.
· Rehabilitation of pavement upon completion of geotechnical borings will require
cold-patch asphalt or quick-set concrete. No saw cutting of pavement, hot mix
asphalt or borings drilled through cement concrete pavement will be required.
Pavement design will not be completed as part of this scope and any pavement
work will consist of rehabilitation based on City standards.
· Phase 1 drilling will require single lane closures near the proposed improvements.
Phase 2 drilling will require shoulder closures to stage support vehicles and
equipment.
· Boring locations will be located using handheld GPS and measurement from
existing know features.
· A site survey will be provided to HWA for in support of design recommendations.
· All field work including site reconnaissance, utility locates, drilling, and
groundwater monitoring will be accomplished during normal daylight workdays
and hours, with at least a minimum 8 hours available per day.
· Utility locates, via the One-Call Utility Locate Center, will be comprehensive and
accurate enough to allow reliable and safe location of borings. Vacuum extraction
of borings is not included.
· Design work assumes no widening of the roadway will be needed to the north.
Additionally, no slope stabilization or slope stability mitigation is requested for
the slope to the north.
Exhibit G-2
April 18, 2023
HWA Project No. 2023-P049-21
211th Place Project – Revision 1 7 HWA GeoSciences Inc.
· No infiltration testing will be completed as part of this scope.
· Following finalization of the geotechnical report, all soil samples will be
disposed. Long-term storage of soil samples by the Consultant is not included.
We appreciate the opportunity to present this proposal for services on this project. If you
have any questions regarding this proposal, or need additional information, please do not
hesitate to contact us.
Sincerely,
HWA GeoSciences Inc.
Sean Schlitt, P.E. Donald Huling, P.E.
Geotechnical Engineer Geotechnical Engineer, Principal
Exhibit G-2
2023-049-21
COST ESTIMATE FOR GEOTECHNICAL SERVICES Date: 18-Apr-2023
211th Corridor Project
Arlington, Washington Prepared for: SCJ Alliance
Prepared By: SKS
PROPOSED SCOPE:
ESTIMATED HWA LABOR TASK:
WORK TASK
Principal IX Geotechnical
Engineer VIII
Geotechnical
Engineer VII
Geotechnical
Engineer V
Geotechnical
Engineer II
Geologist VI Geologist III Contracts
Administrator
CAD Administrative
Support TOTAL DIRECT LABOR
DESCRIPTION Sugar Huling Place Schlitt Mahmoud Kapise Heize-Fry Babko Fry Murphy
$93.00 $87.50 $78.50 $58.50 $40.00 $50.00 $37.50 $45.00 $32.50 $33.00 HOURS AMOUNT
Project Management
Project Kick off Meeting 1 1 2 $146
Consultant Team Meetings (assume 2 1-hr meetings)2 2 4 $292
Geotechnical Project Management and Invoicing (assume 12 months)6 6 12 $621
Geotechnical Engineering Support
Collect and Review Available Geotechnical Data 1 6 7 $439
Plan Field Exploration Program 0.5 4 6 10.5 $503
Slope Reconnaissance 8 8 16 $620
Mark and Verify Phase 1 Utility Locates 8 8 $300
Generate Geotechnical Subsurface Explorations Work Plan for Phase 1 and 2 work 1 4 2 7 $387
Conduct Phase 1 Geotechnical Explorations (Assume 2 Days)2 20 22 $867
Mark and Verify Phase 2 Utility Locates 4 4 $150
Conduct Phase 2 Geotechnical Explorations (Assume 1 Day)1 8 9 $359
Generate Boring Logs and Assign Laboratory Testing 1 3 6 10 $479
Conduct Groundwater Monitoring 6 6 $225
Evaluate Field and Laboratory Data 2 4 6 $409
Generate AASHTO Seismic Design Parameters 2 2 $117
Evaluate Liquefaction 4 4 $234
Infiltration Screening 4 4 $234
Stormwater Facility Design Assistance 2 4 6 $420
Retaining Wall Design 4 6 4 14 $831
Slope Stabilization Analysis 2 5 7 $468
Cattle Tunnel Design Recommendations 2 2 4 $292
HWA QA/QC 2 2 4 $332
Prepare Draft Geotechnical Engineering Report 8 12 4 4 1 29 $1,715
Prepare Final Geotechnical Engineering Report 4 4 2 1 11 $682
TOTAL LABOR:2 30 3 76 8 0 70 6 12 2 208.5 $11,120
LOADED LABOR:
Estimated Direct Salary Based on 2023 Rates $11,120 ESTIMATED OTHER COSTS
Overhead at 2.0831 of Direct Salary $23,164 Mileage / Misc.$400
Profit Multiplier at 30% of Direct Salary $3,336 Phase 1 Drilling Contractor $12,000
TOTAL LABOR COST:$37,619 Phase 2 Drilling Contractor $5,000
Private Utility Locator $750
GEOTECHNICAL LABORATORY TEST SUMMARY:Transducer Rental $400
Est. No. Unit Total Traffic Control Sign Rental and Flaggers $6,000
Test Tests Cost Cost Geotechnical Laboratory Testing $4,150
Grain Size Distribution 12 $100 $1,200 TOTAL OTHER COST:$28,700
Combined Sieve & Hydrometer Analysis 6 $240 $1,440
Natural Moisture Content 20 $20 $400
Atterberg Limits (plasticity index)6 $185 $1,110
LABORATORY TOTAL:$4,150
ESTIMATED PROJECT TOTALS
Labor Costs $37,619
Other Costs $28,700
TOTAL ESTIMATED COST: $66,319
See Attached Scope of Work
PERSONNEL AND 2023 HOURLY RATES
2023-049 HWA Budget Estimate DRAFT HWA Geosciences Inc.
Exhibit G-2
Legacy Anthropology, LLC Susan C. Larsen Nicholas E. Gouette
PO Box 29173 360.471.0954 425.923.4713
Bellingham, WA 98228 Susan@legacyanthropology.com Nick@legacyanthropology.com
Scope of Work for the 211th Place Northeast Corridor Improvements,
67th Ave. to SR 530, City of Arlington, Snohomish County, Washington
For: Dan Ireland, SCJ Alliance
April 3, 2023
Introduction
Legacy Anthropology, LLC, is a cultural resources management company situated in Bellingham
Washington. Our team is composed of Susan C. Larsen, who meets the Secretary of the Interior’s
Qualifications for a Professional Archaeologist, and Nicholas E. Gouette. We have a combined 15
years of experience working in archaeology and have collectively participated in over 150 cultural
resources management projects throughout Washington State. In addition, we are a certified
Minority/Women Business Enterprise and a Disadvantaged Business Enterprise with the
Washington State Office of Minority and Women’s Business Enterprises (Certification Numbers
M5F0027665 and D5F0027665).
Project Overview and Objectives
The City of Arlington is planning improvements to 211th Place Northeast, a 0.42-mile-long freight
and access road between State Route 50 and 67th Avenue Northeast (Project Area). This road lies
within the footprint of the historic road into Arlington and is in need of improvements due to its
age. The road may also experience an increase in traffic after the completion of a planned
roundabout at the intersection of SR 530 and 211th Pl NE. Planned improvements include
stormwater management upgrades, installation of guard rails, lighting, a 12-foot-wide multi-use
path on south side of road, ADA compliant curb ramps, land scaping, and street amenities.
The Department of Archaeology and Historic Preservation (DAHP) considers the Project Area to
be at a moderate- to high-risk for the presence of cultural resources and highly advises an
archaeological survey. This project is funded by the City of Arlington and the Transportation
Improvement Board and is subject to compliance with the Governors Executive Order 21-02. The
lead agency for this project is the City of Arlington .
Scope of Work
The cultural resources assessment will include:
• scope of work, invoicing, correspondence
• consultation with Affected Tribes
• creation or update of archaeological site form or historic property inventory form if cultural
resources identified, correspondence with the DAHP
• travel to and from work site for utility locating
• travel to and from the work site for field survey
• fieldwork within the Project Area, including inspection of above ground sediments, hand
digging shovel test pits (STP) with shovel and hand-driven bucket auger, photographing
Exhibit B-3Exhibit G-2
2
Scope of Work for Cultural Survey, Legacy Anthropology LLC
211th Place Northeast Corridor Improvements Project, City of Arlington, Washington
of project area and STP profiles, documentation of STP sediment and soil profiles,
screening of all sediments from STPs through a ¼-inch mesh standing screen, and
immediate backfilling of all STPs so no open pits are left on-site
• generation of cultural resources report that reflects the scope of the project, and will
include a thorough cultural and geologic review, applicable cultural resources protection
regulations, methods, results and interpretation of fieldwork, and recommendations for
how the project should proceed
• addition of an Inadvertent Discovery Plan (IDP) in the Appendix of report to be applied at
every step of the project with or without archaeological oversight
The cultural resources assessment will not include:
• archaeological monitoring of ground disturbing activities
• generation of Archaeological Monitoring Plan
• application for excavation permit through DAHP
• data recovery of cultural resources
During the survey, qualified archaeologists will walk transects through the Project Area inspecting
the ground surface for protected cultural resources and will hand dig, with shovels, test pits
measuring 50 centimeters (19.6 inches) in diameter and up to 100 centimeters (39.4 inches) in
depth. We will bring and use up to three shovels, up to three 3-foot by 4-foot standing screens,
up to three tarps for collecting sediment, one hand-driven bucket auger, and up to two rock bars
for compact sediment. In addition, there will be one vehicle parked near the Project Area.
No heavy equipment will be brought on-site. The entire survey will be conducted with hand-held
tools. Any cultural resources present, above or below ground, will be recorded with DAHP.
Protected cultural resources include prehistoric or historic districts, sites, buildings, structures, or
objects older than 50 years.
Exhibit G-2
3
Scope of Work for Cultural Survey, Legacy Anthropology LLC
211th Place Northeast Corridor Improvements Project, City of Arlington, Washington
Task List and Schedule:
Task Hours for
Completion
Rate Per
Hour
Total
Administrative Work:
• Correspondence
• Bid, Scope of Work, Invoice
• Consultation with Affected Tribes
Travel:
• Travel strictly to and from the Project area from
Bellingham, WA
• three total travel days
5.25 $110 $577.50
Fieldwork: Utility locating paint 2 $70 $140.00
Fieldwork: Pedestrian and Subsurface Surveys
• Overview photos
• Pedestrian/above ground survey of north and south
sides of 211 Pl NE
• Subsurface survey of testable areas of north and
south sides of 211 Pl NE
• Approximately 45 STPs in 15-to-30-meter interval
16 $200 $3200.00
Cultural Resources Report:
• Graphics: map of fieldwork and photos with
annotation if necessary (4 hours)
• Review of environmental and cultural history of
project area, and previous archaeological work (7
hours)
• Review of cultural resources (4 hours)
• Interpretation of results of fieldwork (4 hours)
• Recommendations for how to manage cultural
resources on property
• Generation of IDP (1 hour)
20 $70 $1400.00
Cultural Resources Discovery Fee
• Additional STPs to delineate site boundary
• Field documentation of resource
• Generation of HPI and/or archaeological site form
0 0 $200.00
Total 46.25 $5727.50
Mileage Rate
Rate
297.6 $0.655/mile $194.93
Total $5,922.43
Exhibit G-2
4
Scope of Work for Cultural Survey, Legacy Anthropology LLC
211th Place Northeast Corridor Improvements Project, City of Arlington, Washington
We are bidding on this project estimating two to three archaeologists will be digging at a rate of
approximately 10 STPs per day each. The survey will include a pedestrian survey and shovel tests
on both sides of 211th Place Northeast, in a 15-to-30-meter interval over 0.42 miles. We will only
charge for hours worked and if no cultural resources are identified over the course of this survey
the $200 Cultural Resources Discovery Fee will not be applied.
Project Deliverables
After the completion of fieldwork, a full cultural resources report draft by a Professional
Archaeologist will be generated within 14 days of the completion of the field work task, including
recommendations. If cultural resources are identified, an archaeological site form and/or an HPI
form will be included in the report appendices and with be described within the report results. A
draft of the report will first be sent to our client for review. The approved report will then be
submitted to DAHP, along with any site forms or HPI forms, for further review.
Payment
Payment will be due in full within 30 days of issue of invoice for 100% completion of the cultural
resources assessment.
Exhibit G-2
City of Arlington Council Agenda Bill NB #4 Attachment
May 1, 2023 Cemetery Fee Schedule Adjustments 2023
Cemetery Proposed Fee Schedule Draft Cemetery Fee Schedule Resolution
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None BUDGET CATEGORY: All Cemetery Funds BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Cemetery Board recommended changes to the Cemetery Fee Schedule.
As with all businesses, the Arlington Cemetery continues to face rising costs. Arlington Cemetery fees are evaluated regularly by the Cemetery Board and, when necessary, recommended adjustments are forwarded to City Council for consideration; the last Cemetery fee and rate adjustment was in 2021. City staff and the Cemetery Board have evaluated the current Cemetery fee schedule and made adjustments to select Cemetery fees to ensure the fees continue to adequately cover the cost for services, the cost for products, and that the fees are comparable to nearby and similar cemeteries. The attached Cemetery Fee schedule details the proposed individual price increases. The attached resolution contains the Cemetery Board’s 2023 recommended fee adjustments for Council consideration. ALTERNATIVES: Remand to staff for further evaluation.
I move to approve the resolution adjusting the Cemetery Fee Schedule, and authorize the Mayor to sign the resolution.
Item CURRENT FEE PROPOSED FEE
Traditional
Burial Space $1,600.00 $1,760.00
Burial Space Endowment Fee $400.00 $440.00
Burial Space Total Fee $2,000.00 $2,200.00
Opening & Closing (during business hours)$1,250.00 $1,350.00
Opening & Closing (after business hours)$1,950.00 $2,100.00
Inurnment
Urn Garden Space $600.00 $680.00
Urn Garden Space Endowment Fee $175.00 $170.00
Urn Garden Space Total Fee $775.00 $850.00
Opening & Closing (during business hours)$500.00 $550.00
Opening & Closing (after business hours)$850.00 $925.00
Second Rights on inurnment $560.00 $620.00
Second Rights on inurnment Endowment Fee $140.00 $155.00
Second Rights Inurnment Total Fee $700.00 $775.00
Niche
Niche Wall Upper $ 1,120.00 $ 1,200.00
Niche Wall Upper Endowment Fee $ 280.00 $ 300.00
Upper Niche Total Fee $ 1,400.00 $ 1,500.00
Niche Wall Lower $ 960.00 $ 1,040.00
Niche Wall Lower Endowment Fee $ 240.00 $ 260.00
Lower Niche Total Fee $ 1,200.00 $ 1,300.00
Opening & Closing (during business hours)$ 500.00 $ 550.00
Opening & Closing (after business hours)$ 850.00 $ 925.00
Second Right Niche Wall (ALL)$ 480.00 $ 540.00
Second Right Niche Wall Endowment Fee $ 120.00 $ 135.00
Second Rights Niche Total Fee $ 600.00 $ 675.00
Tent and Chairs for Inurnment $ 175.00 $ 195.00
Flower Vase (Vase, Ring & Installation)$ 195.00 $ 195.00
Replacement vase (vase only)$ 20.00 $ 20.00
Children's Garden
Children's Garden Space $ 320.00 $ 360.00
Children's Garden Space Endowment $ 80.00 $ 90.00
Childrens Garden Space Total Fee $ 400.00 $ 450.00
Opening & Closing (all times)$ 550.00 $ 550.00
ARLINGTON MUNICIPAL CEMETERY PRICING
Page 1 2023 Price Update (Draft TPost).xlsx
Item CURRENT FEE PROPOSED FEE
ARLINGTON MUNICIPAL CEMETERY PRICING
Liners (includes inspection fee)
Grave Liner (Concrete)$ 850.00 $ 895.00
Urn Liner (Concrete)$ 325.00 $ 350.00
Children's Liner (Concrete)$ 400.00 $ 425.00
Traditional Vaults (includes inspection fee & Wilbert Way Lowering)
Wilbert Bronze $ 18,695.00 $ 24,000.00
Bronze Triune $ 5,295.00 $ 7,000.00
Copper Triune $ 4,725.00 $ 6,300.00
Cameo Rose / SST Triune / Veteran $ 4,295.00 $ 5,800.00
Venetian $ 2,695.00 $ 3,600.00
Continental $ 1,995.00 $ 2,750.00
Monticello / Salute $ 1,695.00 $ 2,400.00
Wilbert Way Lowering Device $ 375.00 *added in above ($775)
Wilbert Way Saturday Service Fee $ 750.00 $ 975.00
Urn Vaults (includes inspection fee)
Copper/Bronze Triune $ 1,200.00 $ 1,525.00
Cameo Rose / SST Triune / Veteran $ 1,075.00 $ 1,375.00
Venetian $ 800.00 $ 1,025.00
Monticello $ 700.00 $ 775.00
Universal $ 580.00 $ 695.00
Inscriptions
Niche Inscription - Single $ 375.00 $ 395.00
Niche Inscription - Double $ 575.00 $ 495.00
Niche Final Inscription (was included above)$ 225.00
Flat Marker Final DOD Inscription (on site)$ 375.00 $ 395.00
Flat Marker Final DOD Inscription & Re-Installation (off site)$ 550.00 $ 695.00
Monument or Slant "Single" Final DOD Inscription (off site)$ 550.00 $ 850.00
Monument or Slant "Companion" Final DOD Inscription (off site)$ 550.00 $ 850.00
Monument or Slant Final DOD Inscription (on site)$ 475.00 $ 550.00
Installation Fees (includes inspection fee)
Flat Markers
Flat Marker Installation Fee - Children's Garden (up to 24"X12" )$ 175.00 $ 200.00
Flat Marker Installation Fee - 30" X 18" or smaller $ 295.00 $ 300.00
Flat Marker Installation Fee - 28" X 34" or larger $ 395.00 $ 400.00
Flat Marker Re-Installation Fee - All sizes $ 175.00 $ 300.00
Vase Block Installation $ 60.00 $ 150.00
Upright Monuments, Slants, Pillows and Benches
Standard Size "Individual" & Foundation - Installation $ 595.00 $ 650.00
Standard Size "Companion" & Foundation- Installation $ 695.00 $ 750.00
Standard Bench - Installation $ 595.00 $ 750.00
Monubench - Installation $ 695.00 $ 850.00
Other Company's Merchandise Installation Call for Quote Call for Quote
Page 2 2023 Price Update (Draft TPost).xlsx
Item CURRENT FEE PROPOSED FEE
ARLINGTON MUNICIPAL CEMETERY PRICING
Headstones & Monuments
Headstones, Memorials, Monuments, Benches, etc. - Varies Call for Pricing Call for Pricing
Miscellaneous Fees
Standard Inspection Fee - (Headstone, Bench, Vault, Liner, etc)$ 150.00 $ 175.00
Administration Service Fee $ 75.00 $ 95.00
Temporary Marker Fee $ 40.00 $ 45.00
Other Services
Set Up Tent for Graveside Service $175.00 $195.00
Disinterment Traditional Call for Pricing Call for Pricing
Disinterment Cremation $700.00 $725.00
Memorial Tree w/Garden Marker $800.00 $900.00
Pressure Washing $40 for first
$25 each additional
$40 for first
$25 each
additional
Draft approved by Cemetery Board
Page 3 2023 Price Update (Draft TPost).xlsx
RESOLUTION NO. 2023-XXX
Page 1 of 4
RESOLUTION NO. 20212023-
023XXX
A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON REPLACING RESOLUTION NO.
20172021- 008 023 AND ADOPTING A REVISED CEMETERY FEE SCHEDULE
WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions
and services; and,
WHEREAS, these various ordinances set forth that fees shall be set by resolution; and,
WHEREAS, the cost of providing these various services consistent with applicable codes,
regulations, and policies periodically increase or decrease, or certain services or practices are
discontinued and fees are no longer needed; and,
WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are
consistent with the services provided and to cover the public cost of providing these various services so
that the public is not subsidizing individual benefits derived therefrom;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS
FOLLOWS:
The following rates, fees, and charges for cemetery services provided, actions performed, or items sold
by the city and/or its contract service providers, are hereby adopted:
Section 1. Fees and Charges- General.
1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a
given service. Fees are non-refundable.
1.2 Prices. In some instances, the City provides certain goods and merchandise for sale.
Prices for these goods may be included in this resolution.
1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of
application) or occurs (e.g., prior to a specific action). An applicant may pay all fees of a
multi-phased project in advance; however, doing so does not vest applicable fees due.
Fees due are those in effect at the time the specific action or phase of an action is
requested or occurs.
Section 2. Cemetery Fees. Fees and prices for various services, actions, and merchandi se for
cemetery use shall be as listed in Table 1: Cemetery Fees and Prices.
RESOLUTION NO. 2023-XXX
Page 2 of 4
Table 1: Cemetery Fees and Prices
/ /
Burial Lot 1600.001,760.00
Burial Lot Endowment Fee 400.00440.00
Opening & Closing (during business hours) 1,250.001,350.00
Opening & Closing (after business hours) 1,950.002,100.00
Concrete Grave Liner 850.00895.00
Wilbert Bronze 18,695.0024,000.00
Bronze Triune 5,295.007,000.00
Copper Triune 4,725.006,300.00
Monticello/ Salute 1,695.002,400.00
Continental 1,995.002,750.00
Venetian 2,695.003,600.00
Cameo Rose/ SST Triune/ Veteran 4,295.005,800.00
Wilbert Way Lowering Device Added in above
Wilbert Way Saturday Service Fee 375.00975.00
Bronze/Copper Triune 1,200.001,525.00
Cameo Rose/ SST Triune/ Veteran 1,075.001,375.00
Venetian 800.001,025.00
Monticello 700.00775.00
Universal 580.00695.00
Urn Garden Space 600680.00
Urn Garden Endowment Fee 175170.00
Second Right lnurnment 560620.00
Second Right lnurnment Endowment Fee 140155.00
Opening & Closing (during business hours) 500550.00
Opening & Closing (after business hours) 850925.00
Concrete Urn Liner 325350.00
Children's Garden Lot 320360.00
Children's Garden Lot Endowment Fee 8090.00
Opening & Closing (all times) 550.00
Children's Garden Liner 400425.00
RESOLUTION NO. 2023-XXX
Page 3 of 4
Niche Wall Upper 1,120200.00
Niche Wall Upper Endowment Fee 280300.00
Niche Wall Lower 9601040.00
Niche Wall Lower Endowment Fee 240260.00
Opening & Closing (during business hours) 500550.00
Opening & Closing (after business hours) 850925.00
Second Right Niche Wall (ALL) 480540.00
Second Right Niche Wall Endowment Fee 120135.00
Tent and Chairs for lnurnment 175195.00
Flower Vase for Niche Wall 195.00
Replacement Flower Vase (vase only) 20.00
Niche Inscription - Single 375395.00
Niche Inscription - Double (both names and st DOD, 2nd
Headstones & Monuments
Installation Fees (includes inspection fee)
Flat Marker- Children's Garden (up to 24" x 12") 175200.00
Flat Marker- 30" x 18" or smaller 295300.00
Flat Marker - 28" x 34" or larger 395400.00
Flat Marker Re-Installation Fee -All sizes 175300.00
Vase Block Installation 60150.00
Standard Size "Individual" & Foundation 595650.00
Standard Size "Companion" & Foundation 695750.00
Standard Bench 595750.00
Monubench 695850.00
Other Company's Merchandise Installation Call for Quote
Standard Inspection Fee (headstone, bench, vault, liner, etc.) 150175.00
Administration Service Fee 7595.00
Temporary Marker 4045.00
Memorial Tree w/ garden marker 800900.00
RESOLUTION NO. 2023-XXX
Page 4 of 4
Pressure Washing 40.00 for first headstone
25.00 for each additional
Section 5. Repeal of Previous Cemetery Fee Resolution. Resolution No. 20172021-008 023 is hereby
repealed.
Section 6. Effective Date. This resolution will become effective immediately upon passage.
PASSED by the City Council and APPROVED by the Mayor this 17 1st day of May 20212023.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
ATTEST:
_____________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
_____________________________
Steve Peiffle, City Attorney
City of Arlington Council Agenda Bill NB #5 Attachment May 1, 2023 Stormwater Capacity Grant Amendment for 2021-2023
Grant Agreement Amendment from Department of Ecology
Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: None - Expenditures 100% reimbursed BUDGET CATEGORY: Stormwater Operating Fund BUDGETED AMOUNT: $25,000 year 2023 LEGAL REVIEW: DESCRIPTION: An amendment to the FY 2021-2023 Stormwater Capacity Grant for an additional $25,000 tStormwater NPDES Phase II activities.
The Stormwater Capacity Grant Program provides funding to municipalities for work and projects associated directly with the implementation of Phase II National Pollutant Discharge Elimination System (NPDES) stormwater permits. The Department of Ecology is awarding the City of Arlington an additional $25,000 for the 2021-2023 biennium through its Municipal Stormwater Capacity Grants Program (Program). Due to this amendment being finalized so late in the grant cycle, all grant funded expenditures must be made by June 30, 2023. There is no City match required for this grant. A budget amendment of $25,000 will be added to the City’s 2023 budget amendments. The entire amount will also be reimbursed by ALTERNATIVES: Table for further discussion Do not accept additional funds
I move to accept the Amendment to the Municipal Stormwater Capacity Grant in the amount of $25,000 and authorize the mayor to sign the grant agreement.
AMENDMENT NO. 1
TO AGREEMENT NO. WQSWCAP-2123-ArliPW-00159
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
City of Arlington
PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and City of Arlington (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants
(PROJECT).
The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be
extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 50,000.00 Amended: 75,000.00
Total Eligible Cost:
Original: 50,000.00 Amended: 75,000.00
Expiration Date:
Original: 03/31/2023 Amended: 06/30/2023
CHANGES TO THE BUDGET
Funding Distribution EG220277
Funding Title:2021-23 capacity grant
Funding Effective Date:
Funding Source:
Funding Expiration Date:07/01/2021 06/30/2023
Funding Type:Grant
Template Version 10/30/2015
Page 2 of 6State of Washington Department of Ecology
City of Arlington
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ArliPW-00159
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant?
Approved State Indirect: 30%
0%
No
No
2021-23 capacity grant Task Total
Project Administration/Management 5,000.00
Permit Implementation 70,000.00
Total: 75,000.00$
CHANGES TO SCOPE OF WORK
Task Number:1 Task Cost: $5,000.00
Task Title:Project Administration/Management
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements .
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; and a recipient closeout report (including photos).
B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement , contracting, and
interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or
property rights necessary for the project; and submittal of required performance items.
C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling
project activities and assuring quality control. Every effort will be made to maintain effective communication with the
RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or
groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement .
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements .
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement , quarterly progress reports, Recipient Closeout Report, and
two-page Outcome Summary Report. <br>
* Properly maintained project documentation.
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Page 3 of 6State of Washington Department of Ecology
City of Arlington
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ArliPW-00159
Deliverables
Due DateDescriptionNumber
1.1 Progress Reports that include descriptions of work accomplished,
project challenges, and changes in the project schedule. Submitted at
least quarterly in EAGL.
1.2 Recipient Closeout Report (EAGL Form).
1.3 Two-page draft and Final Outcome Summary Reports.
CHANGES TO SCOPE OF WORK
Task Number:2 Task Cost: $70,000.00
Task Title:Permit Implementation
Task Description:
Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES)
permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge
Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable . The
following is a list of elements RECIPIENT’s project may include.
1) Public education and outreach activities, including stewardship activities.
2) Public involvement and participation activities.
3) Illicit discharge detection and elimination (IDDE) program activities, including:
a) Mapping of municipal separate storm sewer systems (MS4s).
b) Staff training.
c) Activities to identify and remove illicit stormwater discharges .
d) Field screening procedures.
e) Complaint hotline database or tracking system improvements.
4) Activities to support programs to control runoff from new development , redevelopment, and construction sites, including:
a) Development of an ordinance and associated technical manual or update of applicable codes.
b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance.
c) Training for plan review or inspection staff.
d) Participation in applicable watershed planning effort .
5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as:
a) Inspecting and/or maintaining the MS4 infrastructure.
b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or
facilities.
6) Annual reporting activities.
7) Establishing and refining stormwater utilities, including stable rate structures.
8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring
funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior
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Page 4 of 6State of Washington Department of Ecology
City of Arlington
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ArliPW-00159
to awarding funding for monitoring.
Monitoring, including:
a) Development of applicable QAPPs.
b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements.
9) Structural stormwater controls program activities (Phase I permit requirement)
10) Source control for existing development (Phase I permit requirement), including:
a) Inventory and inspection program.
b) Technical assistance and enforcement .
c) Staff training.
11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to
implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment
purchases over $5,000 must be pre-approved by Ecology.
Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections
conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed , summaries of
planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or
source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital
construction projects, incentives or give-a-ways, grant application preparation, TAPE review for proprietary treatment systems ,
or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses.
Task Goal Statement:
This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes ,
streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits.
Task Expected Outcome:
RECIPIENTS will implement measures required by Phase I and II NPDES permits.
Deliverables
Due DateDescriptionNumber
2.1 Documentation of tasks completed
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Page 5 of 6State of Washington Department of Ecology
City of Arlington
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ArliPW-00159
Funding Distribution Summary
Recipient / Ecology Share
2021-23 capacity grant %0.00 75,000.00 75,000.00
Total 0.00 75,000.00 75,000.00$
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Page 6 of 6State of Washington Department of Ecology
City of Arlington
2021-2023 Biennial Stormwater Capacity Grants Project
Agreement No. WQSWCAP-2123-ArliPW-00159
Washington State
Department of Ecology
Water Quality
Vincent McGowan, P.E.Barbara Tolbert
City of Arlington
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect , except as
expressly provided by this Amendment .
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 07/01/2022.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Mayor
By:By:
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015