Loading...
HomeMy WebLinkAbout03-20-23 Revised Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Barb Tolbert PLEDGE OF ALLEGIANCE ROLL CALL Mayor Barb Tolbert – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Jan Schuette 1. Minutes of the March 6 and March 13, 2023 Council Meetings ATTACHMENT A 2. Accounts Payable PUBLIC HEARING NEW BUSINESS 1. Appointments to Airport Commission ATTACHMENT B Staff Presentation: Dave Ryan Council Liaison: Don Vanney 2. Award of Biosolids Transportation and Beneficial Use Contract to Tenelco, Inc. ATTACHMENT C Staff Presentation: Jim Kelly Council Liaison: Debora Nelson 3. Personal/Professional Services Agreement with KLJ Financial Consulting ATTACHMENT D Staff Presentation: Jim Kelly Council Liaison: Yvonne Gallardo-Van Ornam Arlington City Council Meeting Monday, March 20, 2023 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 4. Contract with Reece Construction for the Gleneagle Reservoir Roof Installation ATTACHMENT E Staff Presentation: Jim Kelly Council Liaison: Heather Logan COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Jan Schuette / Mayor Barb Tolbert DRAFT Page 1 of 2 Council Chambers 110 East 3rd Street Tuesday, March 6, 2023 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam. Council Members Absent: Marilyn Oertle, excused. Staff Present: Mayor Barb Tolbert, Paul Ellis, Marc Hayes, Jim Kelly, Mike Gilbert, Kristin Garcia, City Attorney Steve Peiffle, Tony Orr, and Julie Petersen. Also Known to be Present: Kathy Vanney and Sid Logan. Mayor Barb Tolbert called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Jan Schuette moved and Councilmember Don Vanney seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the February 21 and February 27, 2023 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #107620 through #107698 dated February 22, 2023 through March 6, 2023 for a total of $1,631,020.18; and 3. Resolution Authorizing the Airport to Open a Bank Account PUBLIC HEARING None. NEW BUSINESS Dedication of Real Property for Public Right of Way Community and Economic Development Director Marc Hayes requested Council approve the dedication of a strip of real property for public Right of Way purposes. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting March 6, 2023 Page 2 of 2 These are improvements associated with the Eagle Family Dental Project. Discussion followed with Mr. Hayes answering Council questions. Councilmember Don Vanney moved and Councilmember Michele Blythe seconded the motion to accept the dedication of the described real property for public Right of Way purposes. The motion passed unanimously. Food Truck Court Community and Economic Development Director Marc Hayes reviewed the plans for the Food Truck Court agreement and provided visual aids to the Councilmembers. Discussion followed with Mr. Hayes answering Council questions. Contract with CST Covers for Gleneagle Reservoir Roof Installation Public Works Director Jim Kelly requested Council approve the CST Covers proposal for the Gleneagle Reservoir. City staff has been working with consultants and coordinating with the Department of Health (DOH) on the repair of the Gleneagle Reservoir Roof. CST Covers has been working on the roof design, and structural layout is complete. They need to make the construction and shop drawings for City of Arlington and DOH approval. City staff has received a proposal for the procurement and installation of a low-rise aluminum roof for the Gleneagle Reservoir Roof replacement project. Staff is recommending Council approve a contract with CST Covers for the low-rise aluminum roof for the Gleneagle Reservoir. Discussion followed with Mr. Kelly answering Council questions. Councilmember Debora Nelson moved and Councilmember Heather Logan seconded the motion to approve the CST Covers proposal for the Gleneagle Reservoir Roof Replacement and authorized the Mayor to sign it, pending final review by the City Attorney. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette urged Councilmembers to send letters to Senator Liias regarding Governor Inslee’s delay in the proposed expansion of Highway 531. Councilmember Don Vanney mentioned he noticed an increase in graffiti. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis reminded the Councilmembers that the City Council Spring Retreat will be tentatively set for Friday, March 31 and Saturday, April1, 2023. MAYOR’S REPORT Mayor Tolbert announced the State’s transportation budget will be coming out Thursday. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:24 p.m. _________________________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East 3rd Street Monday, March 13, 2023 Councilmembers Present: Don Vanney, Heather Logan, Debora Nelson, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam. Council Members Absent: Marilyn Oertle, excused. Staff Present: Mayor Barb Tolbert, Paul Ellis, Jim Kelly, Kris Wallace, Mike Gilbert, Tony Orr, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney. Mayor Barb Tolbert called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Award of Biosolids Transportation and Beneficial Use Contract to Tenelco, Inc. Public Works Director Jim Kelly reviewed a contract with Tenelco, Inc. Biosolids are generated during the process of wastewater at the City’s Water Reclamation Facility. The City contracts with a Department of Ecology (DOE) licensed contractor for the hauling and land application of biosolids. The City has been under contract with Tenelco for hauling services since 2016. The current Tenelco contract is set to expire in 2023, so the City issued a Request for Proposals for biosolids transportation and beneficial use. Though several contractors attended the pre-bid meeting and site tour, only one proposal was received. The one proposal received was from Tenelco, Inc. Tenelco meets all of the requirements contained in the RFP, is properly licensed with the DOE, and is the City’s current biosolids contractor. Staff is recommending Council accept the Tenelco proposal and award the Biosolids Transportation and Beneficial Use contract to Tenelco, Inc. Funds are available in the Wastewater Operating Fund to cover the difference in the budgeted amount and the increased pricing. Discussion followed with Mr. Kelly answering Council questions. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop March 13, 2023 Page 2 of 2 Personal/Professional Services Agreement with KLJ Financial Consulting Public Works Director Jim Kelly reviewed a Personal/Professional Services Agreement (PPSA) with KLJ Financial Consulting for financial and technical services for 2023-2024 for the Public Works Department. The City had been under contract with Katy Isaksen & Associates for financial services for over 20 years. Katy retired at the end of 2022 and has referred her clientele to Karyn Johnson with KLJ Financial Consulting. Karyn was previously with FCS Group and has worked with the City on rate studies. Karyn is familiar with the City’s organization and public works operations, in particular. This PPSA will allow Public Works to continue to have financial services available on a task order basis. Specific upcoming 2023 tasks include water, sewer, and storm comp plan financial review and Island Crossing ULID financial review. Discussion followed with Mr. Kelly answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis stated that he will be emailing a draft agenda later this week for the Council retreat. MAYOR’S REPORT Mayor Tolbert provided a legislative update. She stated that she and Paul Ellis will be meeting with federal legislators next week in Washington, D.C. She also stated that she will be moderating a 10th District Town Hall Meeting Sunday at 4 p.m. at Hadley Hall. COMMENTS FROM COUNCILMEMBERS Councilmember Debora Nelson thanked M&O and Sarah Lopez for the new banners hung in the city. She also spoke about hate crimes in the community. Councilmember Don Vanney stated he will be speaking with legislators in Washington, D.C. He provided information regarding a meeting he and Lieutenant Mike Gilbert attended with the Snohomish Regional Drug Task Force. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put both agenda items on new business at the March 20, 2023 Council meeting. EXECUTIVE SESSION ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:29 p.m. _________________________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill NB #1 Attachment March 20, 2023 Airport Commission appointments Redacted applications of Ruth Gonzales, Robert Anderson, and Scott Tomkins Airport; Dave Ryan, Director 360-403-3474 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Commissioners Gonzales, Anderson and Tomkins terms as Airport Commissioners expire in April 2023. All three commissioners have expressed a desire to remain on the Airport Commission and have submitted new applications to the City Clerk. We have no new applicants for these positions. Staff recommends re-appointing these commissioners to another term in office. These commissioners have shown a keen interest in the operation and management of the Arlington Municipal Airport during their terms. Staff welcomes their insights, comments and questions at our regularly scheduled meetings. Their relationship with staff, tenants and the community make them ALTERNATIVES: I move to appoint Ruth Gonzales, Robert Anderson, and Scott Tomkins to the Airport Commission. City of Arlington Council Agenda Bill NB #2 Attachment March 20, 2023 Biosolids Hauling Contract Tenelco Proposal Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: Average $215,000 per year BUDGET CATEGORY: BUDGETED AMOUNT: $176,000 (2023 Budget) LEGAL REVIEW: DESCRIPTION: Award of the Biosolids Transportation and Beneficial Use contract to Tenelco, Inc. Biosolids are generated during the process of wastewater at the City’s Water Reclamation Facility. The City contracts with a Department of Ecology (DOE) licensed contractor for the hauling and land application of biosolids. The City has been under contract with Tenelco for hauling services since 2016. The current Tenelco contract is set to expire in 2023, so the City issued a Request for Proposal for Biosolids Transportation and Beneficial Use. Though several contractors attended the pre-bid meeting and site tour, only one proposal was received. The one proposal received was from Tenelco, Inc.; Tenelco meets all of the requirements contained in the RFP, is properly licensed with the DOE, and is the City’s current biosolids contractor. Staff is recommending Council accept the Tenelco proposal and award the Biosolids Transportation and Beneficial Use contract to Tenelco, Inc. Funds are available in the Wastewater Operating Fund to cover the difference in the budgeted amount and the increased pricing. ALTERNATIVES: Remand to staff for further evaluation I move to accept the Tenelco, Inc. Biosolids Transportation and Beneficial Use proposal, and authorize the mayor to sign a contract, subject to final review by the City Attorney. City of Arlington Council Agenda Bill NB #3 Attachment Statement of Qualifications for KLJ Financial Consulting Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: Task Order Basis BUDGET CATEGORY: BUDGETED AMOUNT: $25,000 Water fund (2023) $25,000 Sewer Fund (2023) $12,000 Storm Fund (2023) LEGAL REVIEW: DESCRIPTION: for financial and technical services for 2023-2024 for the Public Works Department. The City had been under contract with Katy Isaksen & Associates for financial services for over 20 years. Katy retired at the end of 2022 and has referred her clientele to Karyn Johnson with KLJ Financial Consulting. Karyn was previously with FCS Group and has worked with the City on rate studies. Karyn is familiar with our organization and public works operations in particular. This PPSA will allow Public Works to continue to have financial services available on a task order basis. Specific upcoming 2023 tasks include Water, Sewer, and Storm Comp plan financial review and Island Crossing ULID financial review. Remand to staff for additional information. I move to authorize staff to enter into a Personal/Professional Services Agreement with KLJ Financial Consulting, and authorize the mayor to sign the contract, subject to final review by the City Attorney. STATEMENT OF QUALIFICATIONS FEBRUARY 2023 Submitted to Municipal Research and Service Center Roster Utility Rate and Fee, Cost of Service and Financial Planning Consulting Services KARYN JOHNSON PRESIDENT | PRINCIPAL PHONE: 425.749.6030 KARYNLJOHNSON@OUTLOOK.COM 4810 PT. FOSDICK DR ., SUITE 180 GIG HARBOR , WASHINGTON 98 335 KARYN JOHNSON | PRINCIPAL CONSULTANT PHONE 425.749.6030 KARYNLJOHNSON@OUTLOOK .COM FEBRUARY 3, 2023 MRSC ROSTER Municipal Research and Service Center 2601 Fourth Avenue, Suite 800 Seattle, WA 98121-1280 Via electronic submission: mrscrosters@mrsc.org Statement of Qualifications for Professional Services: Utility Rate and Fee, Cost of Service and Financial Planning Consulting Services To Professional Services Evaluation Teams: Thank you for considering this Statement of Qualifications from KLJ FINANCIAL CONSULTING, as we seek to be a valued resource for public agencies when they evaluate utility rates, fees, and charges and develop plans for financial performance to sustain their vital community services. PROVEN EXPERTISE AND APPROACH | KLJ is led by KARYN JOHNSON, a highly regarded utility rate specialist with 30 years serving the industry in the Western United States and internationally from her base in Washington State. With impressive and diverse qualifications earned through hundreds of projects completed over those years, Karyn brings a hands -on, thorough, and methodical approach to working with her clients, leaving each engagement w ith the entire scope of work examined and a viable path to equity and financial sustainability built for local leaders. PARTICULAR SPECIALTIES | KLJ is accomplished in all aspects of utility ratemaking and financial planning including fiscal health reviews and policy development, capital funding plans, long-term financial forecasting and cost of service-based rate and fee design. In addition to the customary needs to support retail rates, Karyn is a recognized expert in wholesale rates, contract rates, and other specialty customer analysis and negotiations. COMMITMENTS | Through our size and business mission, KLJ is selective in choosing its assignments. We believe our clients each deserve responsiveness and meticulous service, which is enabled by our choices in project management. Our references attest to this level of care , which is further evident through our long-term relationships and recurring engagements. We look forward to opening a conversation with your agency, to discuss the needs in your systems and prevailing goals for study and to determine how KLJ can be an impactful partner to the process. Sincerely, KARYN JOHNSON President STATEMENT OF QUALIFICATIONS | 1 K L J FINANCIAL CONSULTING RATE, FEE, AND FINANCIAL CONSULTING FOR UTILITIES SEEKING LONG-TERM FISCAL SUSTAINABILITY AND STEWARDSHIP FOR THEIR CUSTOMERS AND THEIR ENVIRONMENT We Serve Utilities Providing for Essential Needs:  Water  Wastewater  Reclaimed/Recycled Water  Storm/Surface Water and Drainage We Work within the Values and Communities of the West:  Washington  Alaska  Oregon  Nevada We Understand the Standards and Parameters of:  Cities and Towns  Special Districts  Counties  Private Utilities CONTACT KLJ Financial Consulting Phone: 425.749.6030 KarynLJohnson@outlook.com 4810 Pt. Fosdick Dr., Suite 180 Gig Harbor, Washington 98335 Firm Profile Our consulting practice is centered on specialty service to environmental utilities in the Western United States. We deliver goal-driven utility rates and fees; capacity, connection, and system development charges; cost of service analysis; and financial planning for our clients. KLJ FINANCIAL CONSULTING was founded in 2017 by our President, KARYN JOHNSON, to focus intensively on the balance of enterprise sustainability and customer impacts. As a municipal rate consultant, Karyn leverages her 30 years serving the industry – including with two other leading consulting practices, during which she has completed hundreds of individual utility projects – bringing independent guidance to her clients, particularly focused on:  Long-term fiscal sustainability  Forward-looking stewardship of utility infrastructure  Fair and equitable cost recovery and cost-sharing  Customer engagement and education  Successful implementation of study recommendations Karyn’s professional experience across diverse clients and industry providers enables her to communicate across the interests and knowledge base of the varied stakeholders within the utility rate-setting process. With an academic background concentrated in finance and business sciences, her professional background has extended her into frequent teamwork with engineering and operations-focused peers, providing for a collegial consulting style that greatly advances the work of these studies. As a small consulting practice, we are particularly agile in acting on and reacting to our client’s needs. We choose our engagements selectively to enable a high level of client care , consideration, and responsiveness, which is essential to the achievement of their established goals when embarking on these important studies. STATEMENT OF QUALIFICATIONS | 2 KLJ FINANCIAL CONSULTING (CONT.) RATE, FEE, AND FINANCIAL CONSULTING FOR UTILITIES SEEKING LONG-TERM FISCAL SUSTAINABILITY AND STEWARDSHIP FOR THEIR CUSTOMERS AND THEIR ENVIRONMENT We respond to the following common types of Requests for Proposals:  Utility policy development  Utility financial plans  Utility rate studies  Utility system development charge studies In addition to rate and charge studies, we offer an elevated level of service for specialty study areas:  Wholesale rates  Contract rates  Unique customer analysis  Negotiations We team with other agency service providers to contribute:  Financial elements of system master plans  Specialty rate analysis and negotiated cost-sharing  Expert witness Firm Specialties KLJ FINANCIAL CONSULTING specializes in the following areas of professional consulting services to utilities: UTILITY FINANCIAL PLANNING  Fiscal health check  Fiscal policy development  Performance benchmarking and comparative analysis  Capital funding plans and options analysis REVENUE REQUIREMENT ANALYSIS  Financial performance forecasting  Revenue sufficiency analysis  Rate adjustment strategies and phased planning COST OF SERVICE ANALYSIS  Costs of the utility’s core functions of service  Costs to serve utility customer classes  Costs to serve individual customer demands RATE AND FEE DESIGN  Retail rates  Wholesale rates  Contract rates  Surcharges  Standby fees  Latecomer fees SYSTEM DEVELOPMENT, CAPACITY, AND CONNECTION CHARGE ANALYSIS  Capacity buy-in charges  System development charges  Service installation and connection charges  Negotiated connections STATEMENT OF QUALIFICATIONS | 3 PRINCIPLES & APPROACH CHOOSING A CONSULTANT IS NOT JUST ABOUT EXPERTISE – VALUES, CONNECTION, AND APPROACH MATTER TO A SUCCESSFUL PROCESS AND POSITIVE OUTCOMES Principles Infused in Work Elements KLJ FINANCIAL CONSULTING was formed by Karyn Johnson with particular ideas about how utilities can be served by a financial and rate consultant. She infuses her experience-based principles into every assignment she chooses and believes these values directly impact the path of success for her clients:  Policies frame management choices, and local leaders – most often elected directly from the impacted customer base or community – have the right to steer the enterprise with their policy decisions. The rate study should coach these leaders and then defer and work toward positive outcomes within their informed decisions.  Financial performance can be measured and guided by industry standards and metrics. This provides added credibility to proposals when working with utility stakeholders, particularly those with active influence over implementation.  Fair and equitable outcomes are not just at the end of a single pre-determined path. Each agency has multiple avenues down which their goals can be met, and the consultant should work persistently to find them, both within the analysis and by using outreach and engagement with stakeholders throughout the project. Overall Approach to Serving Utilities KLJ FINANCIAL CONSULTING develops a study work plan within the industry expectations and standards utilized by all credible consultants – such as AWWA M1 Principles of Water Rates, Fees and Charges – but also, through her decades-long experience in highly regarded project management of these studies. This history imparts:  Hands-on consulting services throughout the process ensure each and every client receives the individual attention they deserve on each and every project.  Thorough and methodical approach in each element of study provides clients with high quality services that generate accurate, progressive, and viable financial management strategies.  The basic rate study, in any agency, is just the first step. Whether in a seemingly simple setting to a complex agency, framing the issues and building bridges to get that agency to the analytical outcomes found by the study is critical. “The study is not just a schedule of rates. It builds the FOUNDATION on which vital services can be sustained and evolve for COMMUNITIES and their ENVIRONMENT.” – KARYN JOHNSON STATEMENT OF QUALIFICATIONS | 4 TEAM QUALIFICATIONS PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING Career History KLJ Financial Consulting President, 2017-present FCS Group Principal/Owner, 2002-2017 Black & Veatch Sr. Project Manager, 1993-2002 Education Master of Business Administration, Pepperdine University Bachelor of Science in Business Management, Finance Specialty Franklin University Professional Expertise Fiscal Health Reviews Financial Policy Development Performance Measurement & Benchmarking Capital Funding Plans System Development Charges Revenue Sufficiency Analysis & Long-Term Financial Plans Financial Feasibility Analysis Cost-of-Service Analysis Rate Structure Design Wholesale Rate Analysis & Negotiations Specialty Rates Litigation Support / Expert Witness Utility Valuations Consolidation, Mergers, & Acquisitions Stakeholder Engagement Karyn L. Johnson President, KLJ Financial Consulting KARYN JOHNSON founded KLJ Financial Consulting in 2017 after working 25 years for two leading utility financial consulting firms. Karyn has performed and managed hundreds of utility cost of service, rate, and financial planning studies for utilities of diverse size and complexity within the United States and internationally. As an accomplished and highly regarded speaker, Karyn has earned a reputation for crafting effective and persuasive messages for attaining Council/Board approval of financial plans and accompanying rates. She has been repeatedly invited to author articles and present her insight into best practice utility ratemaking at various industry educational forums. CAREER PROJECT EXPERIENCE Through her 30-year professional experience across consulting practices, Karyn has performed the following relevant studies. WASHINGTON STATE Anacortes, WA | Wholesale water rate design. Role: Principal Arlington, WA | Water and sewer rate and charge study. Role: Principal/Project Manager Auburn, WA | Water, wastewater and stormwater system plan financial programs/chapter; rate and charge studies. Role: Principal/Project Manager Bainbridge Island | WA, Water, sewer, storm and surface water rate and charge studies; subsequent updates. Role: Principal/Project Manager Battle Ground, WA | Water system plan financial program/chapter. Role: Principal Belair Water District 1, WA | Financial/rate analysis and system development charge update/miscellaneous fees review. Role: Principal/Project Manager Burlington, WA | Financial/rate analysis/chapter for Sewer System General Plan; general facilities charges update. Role: Principal/Project Manager STATEMENT OF QUALIFICATIONS | 5 TEAM QUALIFICATIONS (CONT.) PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING WASHINGTON STATE (CONTINUED) Carnation, WA | Water and sewer rate study; subsequent updates; water system plan financial program/chapter. Role: Principal/Project Manager Cashmere, WA | Water and sewer rate study; sewer master plan financial program/chapter. Role: Principal Centralia, WA | Water, wastewater and stormwater rate and charge study; subsequent updates. Role: Principal/Project Manager Duvall, WA | Water system plan financial program/chapter; stormwater rate review. Role: Principal/Project Manager Eatonville, WA | Water rate and charge study; water system plan financial program/chapter. Role: Principal/Project Manager Enumclaw, WA | Wholesale water connection charge and rate study; cost-based outside city rates; water, sewer, and stormwater rate and charge study; subsequent update; water system plan financial program/chapter. Role: Principal/Project Manager Everett, WA | Wholesale water and sewer rate analysis; wholesale sewer connection charge study; retail water, sewer and stormwater rate study; subsequent updates; water system plan financial program/chapter. Role: Principal/Project Manager Gig Harbor, WA | Water system plan financial program/chapter. Role: Principal/Project Manager Highland Water District, WA | Financial/rate analysis and general facilities charge update. Role: Principal/Project Manager Kent, WA | Water rate study; water cost of production study. Role: Principal/Project Manager; sewer and stormwater rate study. Role: Principal Kirkland, WA | Water and sewer rate and charge study; subsequent updates; water and sewer system plan financial program/chapter. Role: Principal/Project Manager Lacey, WA | Water, wastewater and stormwater system plan financial program/chapters; rate and charge studies. Role: Principal/Project Manager Lake Whatcom Water and Sewer District, WA | Water and sewer rate and charge study; subsequent updates. Role: Principal/Project Manager Lakewood Water District, WA | Preliminary financial analysis for Joint Base Lewis- McChord privatization. Role: Technical Reviewer Manchester Water District, WA | Water system plan financial program/chapter. Role: Principal Monroe, WA | Water, sewer and stormwater rate Study; subsequent updates; sewer rate analysis for Department of Corrections. Role: Principal/Project Manager Mossyrock, WA | Financial/rate analysis/chapter for Sewer System General Plan. Role: Principal/Project Manager STATEMENT OF QUALIFICATIONS | 6 TEAM QUALIFICATIONS (CONT.) PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING WASHINGTON STATE (CONTINUED) Mountlake Terrace, WA | Water system plan financial program/chapter. Role: Principal Mukilteo Water and Wastewater District, WA | Water and sewer rate study and general facilities charge update. Role: Principal/ Project Manager Olympic View Water and Sewer District, WA | Water and sewer connection charge study. Role: Principal/Project Manager Orting, WA | Water, sewer and stormwater rate and charge study; outside city large customer rate multiplier. Role: Principal/Project Manager Pierce County, WA | Pierce County Chambers Creek Properties water right cost recovery study. Role: Lead - Preliminary Wholesale Rate Analysis for Law Offices of Thomas D. Mortimer Renton, WA | Wholesale water rate methodology and rates; retail water, sewer and stormwater rate and charge study; subsequent updates. Role: Principal/Project Manager Sammamish, WA | Stormwater rate study. Role: Principal/Project Manager Shelton, WA | Water and sewer rate study; water and sewer system plan financial program/chapter. Role: Principal/Project Manager Skokomish Indian Tribe, WA | Potlach sewer financial and rate analysis. Role: Project Manager Skyway Water and Sewer District, WA | Water and sewer rate study; subsequent updates. Role: Principal/Project Manager Spanaway, WA | Water system financial program/chapter. Role: Principal/Project Manager Stanwood, WA | Water and sewer rate and charge study; large meter charge analysis; water and sewer system plan financial program/chapter. Role: Principal/Project Manager Steilacoom, WA | Water and sewer rate study. Role: Project Manager Tacoma Public Utilities, WA | Water system development charges; Role: Project Manager; Outside city rate multiplier: Role: Technical Advisor Tenino, WA | Water and wastewater rate study. Role: Principal Valley View Sewer District, WA | Sewer rate study. Role: Principal/Project Manager Wapato, WA | Water rate study. Role: Principal Warm Beach Camp, WA | Water and sewer rate study. Role: Principal/Project Manager Washougal, WA | Water, sewer and stormwater rate and charge study; subsequent updates. Role: Principal/Project Manager STATEMENT OF QUALIFICATIONS | 7 TEAM QUALIFICATIONS (CONT.) PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING WASHINGTON STATE (CONTINUED) Water District 20, WA | Financial program/rate analyses and chapter for Water System Comprehensive Plan; general facilities charge update and miscellaneous fee review. Role: Principal/ Project Manager ; Water District 20/45 merger analysis. Role: Lead - Financial / Feasibility Analysis for Katy Isaksen & Associates Wenatchee, WA | Regional water rate analysis; water, sewer and stormwater rate and charge study. Role: Principal/Project Manager WestRock, WA | Water supply contract rate consulting / negotiation assistance. Role: Principal/Project Manager West Sound Utility District, WA | Water and sewer rate study; subsequent updates. Role: Principal/Project Manager Yakima, WA | Industrial wastewater rate analysis; water, sewer and stormwater rate studies. Role: Principal/Project Manager OTHER STATES AND PROVINCES Anchorage, AK | Assessment of residential customer water test meter program. Role: Principal/Project Manager Dillingham, AK | Water and sewer rate study. Role: Principal/Project Manager Haines, AK | Water and sewer master plan financial programs; water and sewer revenue requirements update; acquisition analysis of Crystal Cathedral Water and Sewer Systems. Role: Principal/Project Manager Juneau, AK | Water and sewer rate studies; brewery cost allocation and rates. Role: Principal/Project Manager Ketchikan, AK | Water and sewer rate studies; subsequent updates; stormwater financial analysis. Role: Principal/Project Manager Kotzebue, AK | Water and wastewater rate study. Role: Principal/Project Manager Petersburg, AK | Water, wastewater and solid waste rate study. Role: Principal/Project Manager Saint Paul, AK | Water, sewer, electric and bulk fuel rate study. Role: Principal Sitka, AK | Water and sewer system plan rate study; subsequent updates. Role: Principal/Project Manager Skagway, AK | Water, sewer, solid waste and harbor services rate study: Principal/Project Manager East Palo Alto, CA | Operator’s contract negotiation support. Role: Financial Consultant Gustine, CA | Water and Sewer Rate Study. Role: Lead Rate Consultant Lemon Grove, CA | Sewer Rate Study. Role: Project Manager/Financial Consultant STATEMENT OF QUALIFICATIONS | 8 TEAM QUALIFICATIONS (CONT.) PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING OTHER STATES, PROVINCES, AND TERRITORIES (CONTINUED) Rancho Murieta CSD, CA | Recycled and Raw Water Rate Studies. Role: Technical Advisor Wheatland, CA | Water and Sewer Rate Study. Role: Lead Rate Consultant Hawaii County Department of Water Supply, HI | Rate study; facilities reserve charge study. Role: Lead Rate & RFC Consultant Honolulu Board of Water Supply, HI | Impact fee review; rate testing/implementation process; rate study process mapping; meter installation process mapping/benchmarking. Role: Technical Advisor / Documentation Maui Department of Water Supply, HI | Financial condition assessment; Water rate study. Role: Lead Financial / Rate Consultant Billings, MT | Water and wastewater construction and system development charge study. Role: Project Manager Carson City, NV | Water and sewer rate and charge studies. Role: Principal/Project Manager Clark County Water Reclamation District, NV | Sewer revenue requirement analysis and cost of service study. Role: Project Manager Douglas County, NV | Water enterprise consolidation studies; multiple water/sewer rate and charge studies. Role: Principal/Project Manager Fernley, NV | Water and sewer rate and charge studies; subsequent updates. Role: Principal/Project Manager Lyon County, NV | Dayton water and sewer and Mound House water rate studies; subsequent updates. Role: Principal/Project Manager Sparks, NV | Stormwater, sewer and effluent rate and charge studies. Role: Principal/Project Manager Washoe County, NV | Water, recycled water and wastewater financial policy and funding study. Role: Principal Eugene Water & Electric Board, OR | Wholesale and retail water rate and charge reviews. Role: Principal/Project Manager Hillsboro, OR | Wholesale and retail water rate studies. Role: Principal/Project Manager Keizer, OR | Water rate study; subsequent update. Role: Project Manager Saint Helens, OR | Wholesale water rate development / negotiation assistance; water, sewer, and stormwater rate studies; subsequent updates. Role: Principal/Project Manager Scappoose, OR | Wastewater rate study. Role: Principal/Project Manager STATEMENT OF QUALIFICATIONS | 9 TEAM QUALIFICATIONS (CONT.) PRINCIPAL CONSULTANT FOR KLJ FINANCIAL CONSULTING OTHER STATES, PROVINCES, AND TERRITORIES (CONTINUED) Sherwood, OR | Future water supply financial evaluation; water, wastewater and stormwater rate and charge studies; water system plan financial program/chapter. Role: Principal/Project Manager Calgary, AB, Canada | Water, wastewater and stormwater cost of service rate study. Role: Principal/Project Manager District of North Vancouver, BC, Canada | Water, sewer/drainage and solid waste cost of service rate study. Role: Principal/Project Manager District of West Vancouver, BC, Canada | Water and sewer cost of service rate study. Role: Principal/Project Manager Kelowna, BC, Canada | Water rate studies. Role: Principal/Project Manager Metro Vancouver, BC, Canada | Peak ratio review for system of seasonal water pricing for regional customers. Role: Principal/Project Manager Montrose, BC, Canada | Water rate study. Role: Principal/Project Manager Nakusp, BC, Canada | Water rate study. Role: Principal/Project Manager Regional District of Nanaimo, BC, Canada | Water system capital and cost review. Role: Financial Lead Strathcona County, AB, Canada | Utility financial policies review. Role: Principal/Project Manager INDUSTRY CONTRIBUTION Throughout her career across consulting practices, Karyn has collaborated with the utility industry through membership, education, advocacy, and engagement. PUBLICATIONS, SPEAKING ENGAGEMENTS AND AFFILIATIONS American Water Works Association Association of Washington Cities British Columbia Water and Wastewater Association Pacific Northwest Pollution Control Association Washington Finance Officers Association Washington Sewer and Water District Association Water Environment Federation City of Arlington Council Agenda Bill NB #4 Attachment March 20, 2023 Public Works; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $1,002,351.00 BUDGET CATEGORY: Water Capital Budget – Reservoir Repairs BUDGETED AMOUNT: $1M (2023) LEGAL REVIEW: DESCRIPTION: City staff has been working with consultants and coordinating with the Department of Health (DOH) on the repair of the Gleneagle Reservoir Roof. CST Covers was awarded the replacement contract but was unable to obtain performance bonding due to their current work load. Reece Construction has experience with reservoirs and is qualified to oversee the reservoir roof installation Reece will be the prime contractor with CST Industries as a subcontractor for the installation of the low-rise aluminum roof. Staff is recommending Council Industries and award a contract to Reece Construction for the purchase and installation of the low-rise aluminum roof for the Gleneagle Reservoir. ALTERNATIVES: Replacement project to Reece Construction, and authorize the mayor to sign the contract, subject to final review by the City Attorney. (360) 659-9600 P.O. Box 1531, Marysville, Washington 98270 Contact: bids@reece-construction.com - Contractor Registration No: REECECC852C7 - UDBE No: D1M0023093 Contractor: City of Arlington Project: GLENEAGLE RESERVOIR PROJECT Bid Date: 03/16/2023 Addenda: Reece Estimator: Josh Schoneman Reece Estimate No: C23-055 Bid Item Description QTY. Unit Unit Price Ext Price 10 MANAGEMENT 580.000 HR $ 120.00 $69,600.00 20 MOBILIZATION 10.000 LD $ 628.00 $6,280.00 30 CST ROOF 1.000 LS $690,483.00 $690,483.00 40 ACCESS ROAD AROUND TOWER 250.000 TN $ 58.00 $14,500.00 50 CRANE 4.000 DAY $10,200.00 $40,800.00 60 CUT/REMOVE COLUMNS 4.000 EA $ 822.00 $3,288.00 70 PRESSURE WASH INTERIOR OF TANK 1.000 LS $15,000.00 $15,000.00 80 OVERFLOW PIPE 1.000 EA $10,000.00 $10,000.00 90 INLET/OUTLET STANDPIPE OR MIXER 1.000 EA $54,000.00 $54,000.00 100 LADDER MODS 1.000 EA $14,300.00 $14,300.00 110 SEALING JOINTS INSIDE TANK 1.000 LS $12,500.00 $12,500.00 120 GROUTING TOP OF WALLS 1.000 LS $21,500.00 $21,500.00 130 ROOF LANDING 1.000 EA $8,550.00 $8,550.00 140 INSTALLATION OF CONDUIT FOR ALARMS 1.000 LS $8,100.00 $8,100.00 150 INSTALLATION OF RESERVOIR TRANSDUCER 1.000 LS $1,450.00 $1,450.00 160 DISINFECT WATER TOWER 1.000 LS $32,000.00 $32,000.00 Grand Total: $1,002,351.00 Clarifications: 1. Pricing based upon unconditional access for Reece Construction Company (Reece) Crews and Equipment. 2. Reece is non-union and will not be subjected to collective bargaining agreements nor provide Apprentices. 3. Water to be provided by Contractor to Reece Mill via water truck. Wait time for water will be billed according to item 7 below. 4. Performance of work is contingent on mutually agreeable payment assurance, contract terms, crew availability and a mutually agreeable schedule for pricing to be valid. 5. Neither Contractor nor Reece will be liable for mechanical breakdowns which may or may not affect project schedules. Exclusions: 1. Testing, permits, fees, sales tax, and use tax. 2. Tide Flex component supply. 3. Level Transducer supply.