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Home My WebLink About12-16-24 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Julie APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Oskar Rey and Emily Romanenko – Ogden Murphy Law Firm Mayor Don Vanney PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Michele Blythe 1. Minutes of the December 2 and December 9, 2024 Council meetings ATTACHMENT A 2. Accounts Payable ATTACHMENT B 3. Washington State Department of Transportation (WSDOT)ATTACHMENT C Right-of-Way Procedures PUBLIC HEARING 1.Ordinance Amending the 2024 Budget ATTACHMENT D Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Michele Blythe 2. Amendments to Fee Resolution ATTACHMENT E Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Michele Blythe Arlington City Council Meeting Monday, December 16, 2024 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. NEW BUSINESS 1.Engagement Letter for Legal Services ATTACHMENT F Staff Presentation: City Attorney Steve Peiffle Council Liaison: Mayor Pro Tem Michele Blythe COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION To review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)] Mayor Don Vanney / City Attorney Steve Peiffle RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, December 2, 2024 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, City Attorney Steve Peiffle, Jim Kelly, Marc Hayes, Amy Rusko, Jonathan Ventura, Chelsea Brewer, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Nathan Senff, Randy Nobach, Drew Bono, Tim Abrahamson, Sid Logan, and Melissa Johnson. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS PUBLIC COMMENT None. CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Rob Toyer seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the November 18 and November 25, 2024 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #112083 through #112194 dated November 5 through November 18 for $734,406.37. 3. Contract renewal for Kennel Services with the Humane Society of Skagit Valley (HSSV) City Council Meeting Minutes of the City of Arlington City Council Meeting December 2, 2024 Page 2 of 3 PUBLIC HEARING Ordinance Adopting the 2024 Comprehensive Plan Community and Economic Development Deputy Director Amy Rusko reviewed the final draft of the City’s 2024 Comprehensive Plan. The public hearing was opened at 6:06 p.m. With no one wishing to speak, the public comment portion closed and opened for Council questions at 6:06 p.m. The public hearing closed at 6:09 p.m. Mayor Pro Tem Michele Blythe moved, and Councilmember Debora Nelson seconded the motion to approve the ordinance adopting the 2024 Comprehensive Plan Periodic Update and authorize the Mayor to sign the ordinance. The motion passed unanimously. NEW BUSINESS Resolution Rejecting All Bids for the 74th Trail Project Public Works Director Jim Kelly requested Council approve a resolution rejecting all bids for the 74th Avenue Trail Project. The City received a grant for the design and construction of this trail. The project construction was advertised for bid in October 2024, and eleven bids were received on November 7, 2024. Unfortunately, due to confusing Federal Disadvantage Business Enterprise forms that were required to be included in the bid package, nine out of the eleven bids received were deemed incomplete. Staff is requesting the received bids be rejected and the project be rebid. Councilmember Debora Nelson moved, and Councilmember Yvonne Gallardo-Van Ornam seconded the motion to approve the resolution rejecting all bids for the 74th Avenue Trail Project and reauthorized staff to re-bid the project. The motion passed unanimously. COMMENTS FROM COUNCILMEMBERS Councilmember Nobach thanked everyone that attended and volunteered Saturday and Hometown Holidays kickoff and tree lighting. Councilmember Nelson thanked Maintenance and Operations for all of their hard work at the event and the cleanup. Councilmember Gallardo-Van Ornam attended the celebration and visited the new restaurant, Bowlba. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis announced there may not be a need for a Council meeting Monday, December 23. He will finalize that decision soon. Council does not meet Monday, December 30. Minutes of the City of Arlington City Council Meeting December 2, 2024 Page 3 of 3 MAYOR’S REPORT Mayor Vanney thanked everyone who attended and volunteered at the Hometown Holidays kickoff and tree lighting. He also thanked City staff, with Sarah Lopez and Mandy Kruger, especially. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:16 p.m. _________________________________________ Don E. Vanney, Mayor DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, December 9, 2024 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Jim Kelly, Kristin Garcia, Sheri Amundson, Amy Rusko, Jonathan Ventura, Chelsea Brewer, City Attorney Steve Peiffle, and Julie Petersen. Also Known to be Present: Kathy Vanney, Tim Abrahamson, Randy Nobach, Ellis Nobach, Dave Kraski, John Cermak, Nathan Senff, Steve Maisch, and Holly Sloan-Buchanan. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Amendment to Fee Resolution Community and Economic Development Deputy Director Amy Rusko reviewed the staff proposed changes to the Fee Resolution to update fees and rates for 2025 and provide minor clerical corrections to the document. The proposed changes involve multiple department updates including the Community and Economic Development Department, Arlington Municipal Airport, Police Department, and Finance Department. Discussion followed with Ms. Rusko answering Council questions. Washington State Department of Transportation (WSDOT) Right-of-Way Procedures Public Works Director Jim Kelly reviewed the changes to updates to the ROW Acquisition and Procurement Procedures and Policies. Occasionally the City must procure ROW as part of a Transportation Improvement Project. Since a portion of these projects may be funded in part by WSDOT (state) or federal grant monies, there are specific ROW Acquisition and Procurement Procedures and Policies that the City must adopt and follow. These procedures are as follows: Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Workshop December 9, 2024 Page 2 of 3 1. WSDOT ROW Procedure 2. Administrative Settlement Policy Procedure These are the same procedures approved by Council in 2021 with minor updates required by WSDOT. These updated ROW Acquisition Procurement Procedures and Policies have been reviewed and approved by WSDOT. Discussion followed with Mr. Kelly answering Council questions. Ordinance Amending the 2024 Budget Finance Director Kristin Garcia reviewed the proposed 2024 amendments which include a $6.4 million for the general fund and $4 million for all other funds combined. Fifty-two percent of total amendments are for the bond refinance and 24% are for capital projects or equipment. Most of the capital projects and equipment were already approved in previous years but timing was off between when the projects were originally planned and when they occurred. About 10% is transferring money between funds. This is not new spending, just getting resources in the appropriate fund to pay for applicable projects (i.e. transferring ARPA funding to the park improvement fund for the Smokey Point Blvd project). These amendments are paid for by grants, ARPA funding, accumulated reserves and other revenue increases. A public hearing on the proposed 2024 budget amendments will be held December 16, 2024. Council will be asked to take action on the ordinance following the public hearing. Discussion followed with Ms. Garcia answering Council questions. October Financial Report Finance Director Kristin Garcia reviewed the department’s report. Discussion followed with Ms. Garcia answering Council questions. Police Quarterly Report Police Chief Jonathan Ventura reviewed the department’s quarterly report. Discussion followed with Chief Ventura answering Council questions. Councilmembers thanked Chief Ventura and the entire police department personnel for their work. North County Regional Fire Authority Quarterly Report Deputy Chief of Operations Dave Kraski reviewed the department’s quarterly report. Discussion followed with Deputy Chief Kraski answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis had nothing to report. MAYOR’S REPORT Mayor Don Vanney reported he had a great time on Saturday Hometown Holiday’s activities and shopping at Walmart with the police department for Holiday with Heroes. COMMENTS FROM COUNCILMEMBERS Councilmember Nelson commented on traffic lights that were out at Island Crossing and traffic vs. pedestrians during Hometown Holiday’s at 3rd and 4th Streets. Minutes of the City of Arlington City Council Workshop December 9, 2024 Page 3 of 3 Councilmember Blythe shared she heard positive things about Mayor Don Vanney in Mount Vernon and acknowledged Mayor Vanney’s community involvement. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put Item No. 2 Washington State Department of Transportation (WSDOT) on the Consent Agenda. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:15 p.m. _________________________________________ Don E. Vanney, Mayor City of Arlington Council Agenda Bill CA #2 Attachment December 16, 2024 Accounts Payable Claims Approval Claims Approval Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: City of Arlington December 16th, 2024 Council Meeting Claims Certification: We, the undersigned City Council of the City of Arlington, Washington do hereby certify that the merchandise or services hereinafter specified have been received and that: Approval of Petty Cash Check #2041; EFT Payments and Claims Checks #112195 through #112280 dated November 19th through December 2nd for $2,516,473.60 Approval of Payroll EFT Payments and Check #30407 through #30412 dated November 1st, 2024 through November 30th, 2024 in the amount of $1,549,476.72 City of Arlington Council Agenda Bill CA #3 Attachment December 16, 2024 Washington State Department of Transportation (WSDOT) Right-of-Way (ROW) Procedures WSDOT ROW Procedures WSDOT Administrative Settlement Policy & Procedure Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to approve updates to the attached ROW Acquisition and Procurement Procedures and Policies. Occasionally the City has to procure ROW as part of a Transportation Improvement Project. Since a portion of these projects may be funded in part by WSDOT (state) or federal grant monies, there are specific ROW Acquisition and Procurement Procedures and Policies that the City must adopt and follow. These procedures are attached as follows: 1. WSDOT ROW Procedure 2. Administrative Settlement Policy Procedure These are the same procedures approved by Council in 2021 with minor updates required by WSDOT. These updated ROW Acquisition Procurement Procedures and Policies have been reviewed and approved by WSDOT. ALTERNATIVES: Remand to staff for additional edits. Do not approve policy and procedures. I move to approve the right-of-way acquisition and procurement procedures and policies for the City of Arlington as attached. Right of Way Procedures The City of Arlington (Agency), needing to acquire real property (obtain an interest in and/or possession of) in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24) and state law (Ch. 8.26 RCW), and state regulations (Ch. 468-100 WAC) hereby adopts the following procedures to adhere to all applicable laws, statutes, and regulations. The Agency is responsible for the real property acquisition and relocation activities on projects administered by the Agency and must acquire right of way (ROW) in accordance with the policies set forth in the Washington State Department of Transportation Right of Way Manual M 26-01 and Local Agency Guidelines (LAG). Below is a list of Agency staff, by name and position titles, who are qualified to perform specific ROW functions. Attached to these procedures are resumes for everyone listed within these procedures, which provide a summary of their qualifications. The procedures shall be updated whenever staffing changes occur. 1. The Agency has the staff with the knowledge and experience to accomplish the following ROW Disciplines: i. PROGRAM ADMINISTRATION: Oversee delivery of the ROW Program on federal aid projects for the Agency. Ensures ROW functions are conducted in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Ensures Agency’s approved ROW Procedures are current, including staff qualifications, and provides copies to consultants and Agency staff; • Oversight of ROW consultants; o use of consultant contract approved by WSDOT o management of ROW contracts o management of ROW files o reviews and approves actions and decisions recommended by staff & consultants o Overall responsibility for decisions that are outside the purview of consultant functions • Sets Just Compensation before offers are made; • Oversight and approval of Waiver Valuations per policy; • Oversight and approval of Administrative Settlements per policy; • Ensure the Agency has a relocation appeal process before starting relocation activities; • Obligation authority for their Agency; • Obtain permits (Non-Uniform Relocation Act (URA)); • Ensures there is a separation of functions to avoid conflicts of interest. • Verifies whether ROW is needed, and that the property rights and/or interests needed are sufficient to construct, operate, and maintain the proposed projects (see LAG Appendix 25.174, 25.175, & 25.176). James X. Kelly Public Works Director Katy Shores Engineering Administrative Specialist III Note: Staff included under Program Administration must have completed the eLearning Administrative Settlement and No ROW Verification training available at https://wsdot.wa.gov/business-wsdot/support-local- programs/local-programs-training/right-way-training-education ii. APPRAISAL Prepare and deliver appraisals on federal aid projects for the Agency. Ensures that appraisals are consistent and in compliance with state and federal laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal work; • Use an Appraiser from WSDOT’s Approved Consultant List if the Agency does not have qualified staff; • Prepare ROW Funding Estimate (not required to be completed by an appraiser & only when there are federal funds in the ROW Phase); • Prepare Wavier Valuation; • Obtain specialist reports; • Coordinate with engineering, program administration, acquisition, relocation, and/or property management, as necessary. Contract with qualified consultant iii. APPRAISAL REVIEW: Review appraisals on federal aid projects for the Agency to make sure they are adequate, and reliable, have reasonable supporting data, and approve appraisal reports. Ensures appraisals are adequately supported and represent fair market value and applicable costs to cure and are completed in compliance with state and federal laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal review work; • Use review appraiser from WSDOT’s Approved Consultant List if the agency does not have qualified staff; • Ensures project-wide consistency in approaches to value, use of market data, and costs to cure; • Coordinate with engineering, program administration, acquisition, relocation, and/or property management, as necessary. Contract with qualified consultant iv. ACQUISITION: Acquire, through negotiation with property owners, real property, or real property interests (rights) on federal aid projects for the Agency. Ensures acquisitions are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified staff to perform acquisition activities for real property or real property interests, including donations; • To avoid a conflict of interest, when the acquisition function prepares a Waiver Valuation, only acquires property valued at $15,000 or less; • Provide and maintain a comprehensive written account of acquisition activities for each parcel; • Prepare Waiver Valuation justification and obtain approval; • Prepare Administrative Settlement and obtain approval; • Prepare Right of Way Funding Estimate (when there are federal funds in the ROW Phase); • Review title, and recommend and obtain approval for acceptance of encumbrances; • Ensure acquisition documents are consistent with ROW plans, valuation, and title reports; • Provide a negotiator disclaimer; • Maintain a complete, well-organized parcel file for each acquisition; • Coordinate with engineering, program administration, appraisal, relocation, and/or property management, as necessary. Contract with qualified consultant Note: Staff included under Acquisition must have completed the eLearning Administrative Settlement training available at https://wsdot.wa.gov/business-wsdot/support-local-programs/local- programs-training/right-way-training-education v. RELOCATION: Provide relocation assistance to occupants of property considered displaced by federally funded projects for the Agency. Ensures relocations are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Prepare and obtain approval of relocation plan before starting relocation activities; • Confirm relocation appeal procedure is in place; • Provide required notices and advisory services; • Make calculations and provide recommendations for Agency approving authority before making payment; • Provide and maintain a comprehensive written account of relocation activities for each parcel; • Maintain a complete, well-organized parcel file for each displacement; • Ensure occupants and personal property is removed from the ROW; • Coordinate with engineering, program administration, appraisal, acquisition, and/or property management, as necessary. Contract with qualified consultant vi. PROPERTY MANAGEMENT: Establish property management policies and procedures that will assure control and administration of ROW, excess lands, and improvements acquired on federal aid projects for the Agency. Ensures property management activities are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Account for use of proceeds from the sale/lease of property acquired with federal funds on other title 23 eligible activities; • Keep ROW free of encroachments; • Obtain WSDOT/FHWA approval for change in access control along interstate; • Maintain property records; • Ensure occupants and personal property is removed from the ROW; • Maintain a complete, well-organized property management file; • Coordinate with engineering, program administration, appraisal, acquisition, and/or property management, as necessary. Paul Ellis City Administrator James X Kelly Public Works Director Katy Shores Engineering Administrative Specialist III b. Any functions for which the Agency does not have qualified staff, the Agency will contract with another local agency with approved procedures, a qualified consultant, or the WSDOT. An Agency that proposes to use qualified consultants for any of the above functions will need to work closely with their ROW Local Agency Coordinator (LAC) and Local Programs to ensure all requirements are met. The LAC will perform spot-check reviews on selected federal aid or federal aid-eligible projects. The LAC must be given an opportunity to review all offers and supporting data before offers are made to the property owners. The number of spot- check reviews is dependent upon the scope of the project, the complexity of acquisitions, the local agency’s level of experience, and past performance. Spot check reviews may not be required on all projects but will lessen the risk of delays during ROW Certification. Additional information or parcel files may be requested by the LAC to ensure local agency compliance. c. The Agency’s Administrative Settlement Procedures indicating the approval authorities and the procedures involved in making administrative settlements need to be included with these procedures (see Exhibit A). d. An Agency wishing to take advantage of the Waiver Valuation process, properties valued up to $35,000 or less, need to complete Exhibit B of these procedures. 2. All projects shall be available for review by the FHWA and WSDOT at any time and all project documents shall be retained and available for inspection during the plan development, ROW, and construction stages, and for three years following acceptance of the projects by WSDOT. 3. Approval of the Agency’s procedures by WSDOT Local Programs may be rescinded at any time the Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations. The rescission may be applied to all, or part of the functions approved. Washington State Department of Transportation Approved By: Manager EXHIBIT A Agency’s Administrative Settlement Policy The City of Arlington hereby agrees to implement the following policy and procedures to expedite the acquisition of real property by agreements with owners and to avoid litigation and relieve congestion to the courts. It is the city’s intent to make every reasonable effort to expeditiously acquire real property by negotiation. Furthermore, the City of Arlington recognizes the inexact nature of the process by which just compensation is determined. Therefore, the implementation of the policies and procedures set forth are necessary in resolving differences with property owners: 1. Any administrative or stipulated settlement, which exceeds the fair market value, must be well documented and thoroughly justified. 2. The rationale for the settlement shall be set forth in writing. 3. The extent of written explanation is a matter of judgment and should be consistent with the circumstances and the amount of money involved. 4. The Consultant shall recommend to the Public Works Director or City Administrator that the proposed settlement should be approved. 5. The Public Works Director or City Administrator shall have authority to approve administrative settlements within the following ranges when it is determined that such action is in the public interest: Just Compensation Maximum Administrative Allowance $0 to $100,000 10% of fair market value ($10,000 max) $100,000 to $200,000 5% of fair market value ($20,000 max) 6. The City Council shall have authority to approve administrative settlements outside the above ranges, when it is determined that such action is in the public interest. 7. In arriving at a determination to approve an administrative settlement, the Public Works Director, City Administrator, and the City Council must give full consideration to all pertinent information, but not limited to the following: (a) All available appraisal, including the owner’s and the probably range of testimony in a condemnation trial. (b) The ability to acquire the property, or possession, through the condemnation process to meet the construction schedule. (c) The negotiator’s recorded information. (d) Recent court awards in cases involving similar acquisition and appraisal problems. (e) Likelihood of obtaining an impartial jury in local jurisdictions, opinion of legal counsel where appropriate. (f) Estimate of trial cost weighted against other factors. City of Arlington Washington State Department of Transportation Approved By: EXHIBT B Agency’s Waiver Valuation The City of Arlington, hereinafter (Agency), desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C, 49 CFR Part 24, and State directives, and desiring to take advantage of the waiver valuation process approved by the Federal Highway Administration (FHWA) for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation (WSDOT) as follows: Rules A. The Agency may elect to waive the requirement for an appraisal if the acquisition is simple, has a low fair market value, and the compensation estimate (including the cost to cure items) and the estimated property value is under $35,000. B. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers of $15,000 or less. C. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers over $15,001 and up to $35,000, and that an appraisal will be prepared if requested by the property owner(s). D. Special care should be taken in the preparation of the Waiver Valuation as no review is mandated, the preparer needs to ensure that the compensation is fair and that all the calculations are correct. Procedures A. A Waiver Valuation is prepared using comparable sales found and verified at the time of preparation. B. The Waiver Valuation is approved by the Agency staff listed under Program Administration within these Right of Way Procedures. Upon signature, an offer to the property owner(s) is authorized once the local agency coordinator has completed a Spot Check for the project. City of Arlington Washington State Department of Transportation Approved By: Exhibit C City of Arlington’s Relocation Appeal Procedures A) Appealable Actions. Any aggrieved person may file a written appeal with the City of Arlington in any case in which the person believes that the City has failed to properly consider the person's eligibility for relocation assistance. Such assistance may include, but is not limited to, the person's eligibility for, or the amount of, a payment required under Chapter 12 of the Washington State Department of Transportation Right of Way Manual, or a relocation payment required under WAC 468-100-010. B) Time Limit for Initiating Appeal. A person must file a written appeal with the Public Works Director within sixty (60) calendar days of receipt of the City's written determination of eligibility or entitlement. This written appeal shall be addressed to the Public Works Director, City of Arlington, 238 N Olympic Ave Arlington, WA 98223. Failure to timely file an appeal shall result in waiver of any appeal right. C) Appeal Requirements. Appeals must be in writing accompanied with the applicable appeal fee if any. The appeal shall include the following: 1. The City's project name 2. The Project Parcel number or the Tax Parcel number of the real property involved 3. Date of the relocation notice that is being appealed 4. Name of the aggrieved person(s) ("appellant(s)") 5. A statement of issues/concerns 6. An explanation of what the appellant is claiming; all facts, reasons, and any supporting evidence as to the nature of the grievance or why the appellant is otherwise aggrieved. 7. The relief requested 8. The signature, current address and telephone number of the appellant or the person's authorized representative. D) Right to Representation and Inspection of Documents. Any appellant has a right to be represented by legal counsel or other representative in connection with his or her appeal, but solely at the person's own expense. The appellant shall have a right to inspect and copy all written materials in City files pertinent to their appeal, subject to reasonable conditions consistent with the Public Records Act. The City shall have the right to charge a reasonable fee for providing copies of documents requested. E) Scope of Review of the Appeal. Appeal to Public Works Director. Within fourteen (14) days of receipt of an appeal under this chapter, the Public Works Director will evaluate the appeal to determine if it is complete. The Public Works Director will send written notice to the appellant informing them if the appeal has been determined to be complete or requesting additional information. If the appeal is determined to be complete, the Public Works Director will issue and mail to the appellant a written decision on the appeal, based on applicable relocation assistance regulations, within fifteen (15) days of the date of notice of completeness. If additional information is necessary to process the appeal, the Public Works Director will request the appellant to file any additional information within ten (10) days. Within fifteen (15) days of (a) receiving the requested additional information, or (b) the deadline for receiving the requested additional information if sufficient additional information is not received, the Public Works Director will issue and mail to the appellant a written decision on the appeal based on applicable relocation assistance regulations. A written decision on appeal issued by the Public Works Director pursuant to this section shall be the City's final decision unless an appeal of the Public Works Director's decision is filed. F) Appeal of Public Works Director Determination to City Council. If the appellant believes the Public Works Director has not correctly evaluated the appeal, the appellant may appeal the decision of the Public Works Director to the City Council by filing a written appeal with the Public Works Director within ten (10) days of the date of mailing of the City Public Work Director's decision. Appeals filed after the ten (10) daytime period has lapsed will not be considered. The City Council will conduct an open record hearing and review and make the final decision of the City on the appeal based on applicable relocation assistance regulations. City of Arlington __________________________________ ____________________ Don E. Vanney, Mayor Date City of Arlington Council Agenda Bill Item: PH #1 Attachment DCOUNCIL MEETING DATE: December 16, 2024 Ordinance Amending the 2024 Budget 2024 Draft Budget Amendment Summary Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: $10,514,300 BUDGET CATEGORY: See attached Exhibit A BUDGETED AMOUNT: $106,756,227 (modified 2024 budget) LEGAL REVIEW: DESCRIPTION: combined. 52% of total amendments are for the bond refinance and 24% are for capital projects or equipment. Most of the capital projects and equipment were already approved in previous years but timing was off between when the projects were originally planned and when they actually occurred. About 10% is transferring money between funds, this is not new spending, just getting resources in the appropriate fund to pay for applicable projects (i.e. transferring ARPA funding to the park improvement fund for the Smokey Point Blvd project). These amendments are paid for by grants, ARPA funding, accumulated reserves and other revenue increases. A public hearing on the proposed 2024 budget amendments will be held December 16, 2024. Council will be asked to take action on the attached ordinance following the public hearing. Most of the proposed amendments have been approved and/or discussed with council throughout the year. ALTERNATIVES: Following the the public hearing, the recommended motion will be, “I move to approve the ordinance amending the 2024 budget section of the 2023/2024 biennial budget for the City of Arlington and authorize the Mayor to sign the ordinance.” ORDINANCE NO. 2024-XXX AN ORDINANCE AMENDING ORDINANCE 2022-036 WHICH ADOPTED THE 2023-2024 BIENNIAL BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO AND PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY FOR CALENDAR YEAR 2024 WHEREAS, staff has identified the need to make certain revisions to the 2023- 2024 Biennial Budget that were not foreseen when Ordinance No. 2022-036 was adopted on November 7, 2022, and WHEREAS, this ordinance was introduced with proper notice and citizens have been given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.34, the 2024 Budget section of the 2023-2024 biennial budget is hereby amended to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Amendment” column on the attached document Exhibit A. Section 2. That the attached is a summary of the amended budget for the year 2024 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect five days after its passage and publication of a summary consisting of the ordinance title hereof as authorized by law. Passed by the City Council and APPROVED by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON _______________________________ Don Vanney, Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _________________________________ Steven J. Peiffle, City Attorney EXHIBIT A 2024 AMENDMENTS ADOPTED BUDGET MODIFIED BUDGET 2024 AMENDED BUDGET ORDINANCE 2022-036 ORDINANCE #2023-019 AMENDMENTS ORDINANCE GENERAL FUND 21,800,174$ 23,399,174$ 6,450,800$ 29,849,974$ GENERAL FUND MANDATORY RESERVE FUND - -$ -$ PROGRAM DEVELOPMENT FUND - GENERAL 26,000 26,000$ 26,000$ CED PERMITTING FUND 1,586,235 1,586,235$ 1,586,235$ AMERICAN RESCUE PLAN ACT 320,483 2,221,840$ 1,116,500$ 3,338,340$ STREETS MAINTENANCE FUND 976,091 1,066,091$ 410,000$ 1,476,091$ GROWTH FUND 2,987,500 4,388,501$ 4,388,501$ PUBLIC ART FUND 205,000 260,000$ 260,000$ LODGING TAX FUND 211,479 211,479$ 211,479$ CEMETERY FUND 481,656 492,156$ 492,156$ TRANSPORTATION SALES TAX FUND 2,615,000 3,185,000$ 3,185,000$ REET 1 FUND 520,538 977,399$ 977,399$ REET 2 FUND 525,400 982,261$ 982,261$ CAPITAL FACILITIES/BUILDING FUND 1,874,744 2,515,744$ 50,000$ 2,565,744$ TRANSPORTATION IMPROVEMENT FUND 19,232,500 20,332,500$ 20,332,500$ PARK IMPROVEMENT 52,100 3,837,458$ 960,000$ 4,797,458$ CEMETERY CAPITAL IMPROVEMENTS FUND - -$ 20,000$ 20,000$ EQUIPMENT REPLACEMENT FUND 961,529 1,216,529$ 600,000$ 1,816,529$ AIRPORT FUND 4,353,130 4,667,630$ 700,000$ 5,367,630$ WATER FUND 4,672,314 4,709,314$ 4,709,314$ SEWER FUND 7,132,923 7,189,923$ 182,000$ 7,371,923$ WATER IMPROVEMENT FUND 2,310,000 4,510,000$ 4,510,000$ SEWER IMPROVEMENT FUND 1,760,000 3,160,000$ 3,160,000$ STORM WATER CIP FUND 675,000 2,167,500$ 25,000$ 2,192,500$ AIRPORT RESERVE FUND 2,215,500 2,215,500$ 2,215,500$ W/S BOND RESERVE FUND - -$ -$ STORMWATER MANAGEMENT FUND 1,285,707 1,298,207$ 1,298,207$ AIRPORT CIP 6,951,500 6,951,500$ 6,951,500$ MAINTENANCE & OPERATIONS FUND 3,018,836 3,036,836$ 3,036,836$ CEMETERY PRE-NEED TRUST FUND 4,000 4,000$ 4,000$ CITY FIDUCIARY ACTIVITY 147,450 147,450$ 147,450$ CEMETERY ENDOWMENT FUND -$ -$ GRAND TOTAL ALL FUNDS 88,902,789$ 106,756,227$ 10,514,300$ 117,270,527$ DRAFT 2024 BUDGET AMENDMENTS Page 1 FUND Council Approval Date Item Amendment Notes GENERAL 7/15/2024 Bond refunding $ 5,500,000 The City refinanced it's 2014 LTGO bonds to reduce interest costs over the remaining life of the bonds. For accounting purposes, we must record the new bond issuance and bond proceeds (revenue) and record paying off the old bonds (expense). GENERAL PD - overtime $ 250,000 Budgeted OT $300,000, through October actual is $416,000. GENERAL PD - jail costs $ 300,000 Budgeted $1.077,500, through November 5 jail costs are at 90% of budget 6/17/2024 Early hire police officer $ 75,000 Early hire a patrol officer in 2024 that will backfill sergeant's promotion budgeted for in 2025. GENERAL included in monthly financial reports PD - contribution to equipment replacement $ 100,000 Need to increase to account for 9 cars added to the fleet in 2023 to implement take home car program. GENERAL 12/18/2023 Intersection Cameras $ 81,000 Council approved this item after the 2023/2024 budget was adopted and after 2024 budget modifications were completed. GENERAL 7/1/2024 In car camera system - body worn camera subscription renewal $ 66,000 A grant was received from the Washington Auto Theft Prevention Authority for the purchase of 2 in car camera systems and the AXON contract renewal. GENERAL 4/1/2024 AXON body worn cameras $ 21,000 The hiring of additional police officers requires additional licenses. GENERAL 11/6/2023 and 4/15/2024 LTAC grants awarded to City $ 57,800 The city was awarded a total of $75,800 in lodging tax grants. The projects being applied for were unknown at the time the 2023/2024 budget was developed. The 2024 budget anticipated $18,000 in grant awards. TOTAL - 001 $ 6,450,800 ARPA Approved in 2023 Budget Completion of utility security system upgrades $ 80,000 Project was expected to be completed in 2023 however additional cameras and access points were added to enhance security features at public work facilities. ARPA Approved in original ARPA budget Cybersecurity upgrades $ 62,000 This was a 3 year program 2022- 2024. Oversight by not including year 3 in the 2024 budget. ARPA Approved in original ARPA budget Food truck park design $ 14,500 Final invoice before budget was repurposed to Smokey Point Blvd project. DRAFT 2024 BUDGET AMENDMENTS Page 2 ARPA Approved in 2024 Budget Transfer to park improvement fund $ 960,000 Smokey Point Park project expenses recorded in park improvement fund. Council approved an increase in the project budget after original budget was adopted. Amendment for remaining contract for project management and construction. Restroom facility and playground equipment. TOTAL - 007 $ 1,116,500 STREETS FUND Approved in 2022 Capital Project Budget Parking for 3rd and 5th $ 300,000 The original budget in 2022 set aside about $80,000 but the full scope of work and cost estimate was unknown at the time. STREETS FUND Transfer for M&O services included in original 2023/2024 budget M&O services $ 110,000 Snow events in January 2024 and increase in medians, traffic circles, grass stirps and street lighting - some of this work is done after hours for safety reasons and overtime may be incurred. TOTAL - 101 $ 410,000 BOND CONSTRUCTION 6/1/2020 Bond Ordinance 2020-012 Design - police impound $ 50,000 In 2020 the council approved financing for a police impound facility and improvements to the M&O facility. The project has been delayed due to finding the optimal space. The city had anticipated these projects being completed in 2023 so no budget was allocated for 2024. TOTAL - 306 $ 50,000 PARK IMPROVEMENT Phase I adopted in 2024 budget. Phase II approved 7/1/2024 Smokey Point Blvd Park $ 960,000 Council approved an increase in the project budget after the original budget was adopted. Estimated what might be paid out in 2024 for project management phase 1 construction, restroom facility and playground equipment. The rest of the approved budget for this project will need to be carried forward to 2025. TOTAL - 311 $ 960,000 CEMETERY CAPITAL Cemetery fencing, sidewalk and Veteran Memorial repairs, wayfinding $ 20,000 Received a grant from the Department of Archaeology and Historic Preservation for $30,250 with no match requirement. TOTAL - 316 $ 20,000 EQUIPMENT REPLACEMENT 4/8/2024 Nutanix server $ 123,750 This was scheduled for replacement in 2025 however the current system can’t accommodate current workloads while maintaining the failover/disaster recovery efforts. Paid for from department contributions into equipment replacement fund. DRAFT 2024 BUDGET AMENDMENTS Page 3 EQUIPMENT REPLACEMENT 7/8/2024 Smartsheet annual subscription $ 58,000 Council approved the Smartsheet software in 2022. Smartsheet is used for city wide contract and project management. This item was inadvertently left out of the 2024 budget modifications for the 2024 renewal. Paid for by department contributions into the equipment replacement fund. EQUIPMENT REPLACEMENT Software included in original budget 2023/2024 budget Software cost increases $ 63,000 Cost increases higher than projected when the budget was developed in 2022. Microsoft office $25,000, Citrix $8,000, GIS software $3,000, Access point licensing $9,000 and Laserfiche renewal was missed during the 2024 modification process last year - $18,000 EQUIPMENT REPLACEMENT 5/6/2024 Kubota backhoe $ 53,000 Replace 1994 John Deere backhoe that has reached the end of its useful like. Paid for by parks equipment replacement fund. EQUIPMENT REPLACEMENT 1/16/2024 WW-51 Dump truck $ 72,000 The wastewater department has had a dump truck scheduled for replacement but deferred due to cost and availability of trucks. Purchased from Snohomish County. Paid for by wastewater equipment replacement funds. EQUIPMENT REPLACEMENT Included in 2023 budget WW-80 $ 140,000 Was originally included the 2023 budget to enter into the leased vehicle program. The vehicle was difficult to source through the lease program so it was decided to source somewhere else and purchase directly. Order was placed in 2023 but the vehicle wasn't received until 2024. EQUIPMENT REPLACEMENT Included in 2023 budget Outfitting A-25, 26 & 27 airport vehicles $ 36,000 These were vehicles that joined the lease program with Enterprise. The vehicles were budgeted in 2023 but not received until December so outfitting occurred in 2024. EQUIPMENT REPLACEMENT Collision - repairs for L-112 $ 20,000 $11,000 - Collision for police vehicle L-112, covered by insurance less deductible. Anticipating another claim for repairs, estimating $9,000. EQUIPMENT REPLACEMENT Various - interest on leased vehicles $ 34,250 Interest rates are quite a bit higher than when the city initiated the lease program in 2022 and the resale market isn't as advantageous as it was post pandemic. The city currently has 17 vehicles in the lease program. The lease program has been ceased and no new vehicles will enter the program as it is more cost effective to purchase off State contract. TOTAL - 320 $ 600,000 AIRPORT 3/25/2024 Solar project $ 700,000 Council approved a contract with Veregy for the airport solar project in the amount of $667,970. One change order has been issued bringing the contract up to $700,005. Paid for in part form WSDOT grant for $250,000. TOTAL - 402 $ 700,000 SEWER FUND Operating supplies $ 50,000 Increased chemical use and increased cost of product for waste water treatment plant. SEWER FUND Professional services $ 75,000 Services related to waste hauling, calibrating flow meters and waste screening services. DRAFT 2024 BUDGET AMENDMENTS Page 4 SEWER FUND Biosolids hauling $ 32,000 Additional biosolids hauling necessary. SEWER FUND Repairs and maintenance $ 25,000 Additional unexpected repairs and maintenance to vehicles and equipment. Total - 404 $ 182,000 STORM FUND Transfer to Cemetery $ 25,000 Cemetery staff performing work for public works. This is a transfer to reimburse the Cemetery as the salary costs for that employee are paid out of the Cemetery Fund. TOTAL - 412 25,000$ SUB TOTAL GENERAL FUND 6,450,800$ 61% SUB TOTAL ALL OTHER FUNDS 4,063,500$ 39% GRAND TOTAL ALL MODIFICATIONS 10,514,300$ Capital 24% Bonds 52% Transfers 10% Operations 9% Technology 5% BUDGET AMENDMENT EXPENSE CATEGORIES City of Arlington Council Agenda Bill PH #2 Attachment COUNCIL MEETING DATE: December 16, 2024 SUBJECT: Amendments to Fee Resolution ATTACHMENTS: Redline and clean fee resolution DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Deputy Director 360-403-3550 EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff is proposing changes to the Fee Resolution to update fees and rates for 2025 and provide minor clerical corrections to the document. The proposed changes involve multiple department updates including the Community and Economic Development Department, Arlington Municipal Airport, Police Department, and Finance Department. A public hearing is required due to increases in public records fees under state law.HISTORY: The fee resolution sets the fees for city services and the proposed changes reflect updates to fees and services of multiple departments. ALTERNATIVES: Remand to staff for additional information. Following the public hearing, the recommended motion will be, "I move to approve the amendments proposed in the fee resolution as presented and authorize the Mayor to sign the resolution." Page 1 RESOLUTION NO. 2024-000 A RESOLUTION REPLACING RESOLUTION NO. 2024-012, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase and decrease, or certain services or practices are discontinued, and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual beneﬁts derived therefrom; and, WHEREAS, the City has reviewed the fees in relationship to estimated staﬀ time to complete various tasks, and believes some fees should be updated; and WHEREAS, the City Council held a public hearing concerning the establishment of the fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and ﬁnes levied against code violators, are hereby adopted: Section 1. Fees and Charges – General 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a speciﬁc action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in eﬀect at the time the speciﬁc action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-proﬁt organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 2 Section 2: Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 2.1: Land Use Fees. Table 2: Land Use Fees Action Fee ($) Land Use Permits Zoning Permit Special Use Permit Hearing Examiner Fee if required Conditional Use Permit Hearing Examiner Fee Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment Mobile Sales and Deliveries Development Agreement Associated with Land Use Actions additional costs if accrued Not Associated with Land Use Actions if Preliminary Plat Conditional Use Permit for a Major Plat or Unit Lot Subdivision ≥ 10 7,000.00 plus Hearing Examiner Fee Permit for a Minor Plat or Unit Lot Subdivision ≤ 9 3,100.00 Final Plats Major Plat or Unit Lot Subdivision ≥ 10 plus actual cost of consultant Minor Plat or Unit Lot Subdivision ≤ 9 plus actual cost of consultant Binding Site Plan Conditional Use Permit for Binding Site Plan ≥ 10 Lots Examiner Fee actual cost of consultant Zoning Permit for Binding Site Plans ≤ 9 Lots plus actual cost of consultant Text and/or Design Deviation Lot Line Adjustment or Changes to Number of Lots plus actual cost of consultant Subarea Plan Subarea Plan (rivately nitiated)of Design Review Administrative with Building Permit ( permit required): Residential Inﬁll & Old Town 180.00 Administrative Design Review Board Mixed-Use Development of Conditional Use Permit Examiner Fee Special Use Permit Examiner if required Zoning Permit 2,300.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 3 Action Fee ($) Forest Practice Permit Permit Review 450.00 Forest Practice Permit Application 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 125.00 plus 125.00 per acre Review Fee To Lift Moratorium Inspection Fee Replacement Mitigation In Lieu Fee with Permit: Number of Trees Removed x 3 for 32.50 per replacement tree Hearing Examiner Single Family Residence or Duplex (1 Structure) Variance, Special Use Permits, or Conditional Use 1,400.00 1,750.00 Commercial / / Multi Family / Public Agency: Variances, Special Use Permits, or Conditional Use Permits, Shoreline Substantial , 2,800.00 3,000.00 Multi Permit Application (Consolidated Hearings, not including Appeals) / Subdivisions / Plats / Mixed-Use Development Permits, / Preliminary Subdivision, Plats, or Binding Site Plans, / Shoreline 3,500.00 3,850.00 Appeals of Administrative Decisions, Interpretations, Enforcement Orders, Licensing Decisions, and SEPA Threshold Determinations, as well as other Regulatory, Enforcement, or Quasi- Judicial matters as may be assigned by City Council -rate schedule 175.00 225.00 per hour Appeals To Planning Commission To Hearing Examiner plus actual cost of Hearing Examiner Reconsideration of Decision By: Community Development Director and/or 180.00 Planning Commission Hearing Examiner 250.00 plus actual cost of Hearing Examiner Permit Extension Resubmittal Extension Amendment to or Modiﬁcation of Permit Insigniﬁcant Design Deviations Minor Amendment Major Amendment actual cost of Hearing Examiner CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 4 Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination 1,700.00 plus actual cost of consultant Action Fee ($) Land Use Zoning Code Ordinance Amendment Amendment to Text of Title 20 Zoning Ordinance 750.00 Amendment to Zoning Map (Rezone) < 5 acres 1,200.00 Comprehensive Plan Amendment Amendment (ycle) Major Amendment (5 ycle) Annexations Submission of 10% Petition Submission of 60% Petition Boundary Review Board Application Filing Fee 50.00 paid directly to Snohomish County If it goes to Boundary Review Board Hearing Shoreline Development Permit Shoreline Development Exemption Letter Shoreline Substantial Development Permit or Shoreline Variance in conjunction with a Land Use 550.00 Substantial Development Permit or Shoreline Variance not in conjunction with a Land 1,100.00 Shoreline Conditional Use Permit 00.00 plus Hearing Examiner Fee Signiﬁcant Tree & Street Tree Removal Signiﬁcant Tree Removal requires replacement rate of 3:1 or pay mitigation in lieu fees per replacement tree 150.00 per replacement tree x 3 = 450.00 per tree removed Street Tree Removal requires replacement of 1:1 or pay mitigation in lieu fees per replacement tree 1,030.00 per tree removed Variance Administrative (in addition to land use permit) Hearing Examiner:mit or if Administrative Variance is recommended to Hearing paid a 1,300.00 plus actual cost of Hearing Examiner General Information Meeting First T M 0.00 M SEPA Review (note: review of checklist included with Land Use Permit fee) SEPA Only (ermit) Environmental Impact Statement (EIS)1,100.00 plus actual cost of consultant Outside Consultants Review for Land Use Permits Actual Cost of Review and/or Written Reports CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 5 Change of Use Change of Use Land Use Site Plan Review (additional Design Review Fees may apply) 180.00 Action Fee ($) Critical Area Review Critical Area Site Plan Review (no land use permit) 180.00 Floodplain Development Flood Hazard Permit (in addition to permit) Deferral of Impact Fee Application Request of Utility Services Outside City Limits Utility Extension Agreement Family Residence / Duplex 225.00 Utility Extension Agreement Other Development Property Tax Exemption Certiﬁcate Public Notice / Publication Public Notice Preparation and Posting Newspaper Publication Actual cost of publication per Everett Herald fee Postage for Mailings Actual cost of postage per USPS fee Recording Recording Fees / Conformed Copies Snohomish Miscellaneous Staﬀ Time Administrative Staﬀ Processing / Technology Fee Added to all Land Use, Civil, Utility, & Building Permits 25.00 Credit Card Processing Surcharge / Service Fee 3% of actual cost Electronic Funds Transfer Fee 0.50 per transaction Section 3: Public Works Fees. Fees for various services, actions, and permits shall be listed in Tables 3-1: Review Fees, 3-2: Grading Plan Review Fees, 3-3: Grading Plan Fees, and 3-4: Public Works Labor and Equipment Charges. Table 3-1: Review Fees Action Fee ($) Civil Review 6% of Engineer’s Estimated Cost of Construction with a minimum charge of 1,600.00 Administrative Review Fee 250.00 each Miscellaneous Engineering Fee 550.00 each As-Built Review Fee Included in the Civil Review Fee Final Plat Review Fee Included in the Civil Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 6 Inspection Fee 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual Costs Simple Site Plan Review: (Single Family Residence with maximum 2 lots 275.00 per Lot Action Fee ($) Right of Way 6% of Engineer’s Estimated Cost of Construction or maximum 1,100.00 with a minimum charge of 125.00 1,100.00 Miscellaneous – 200.00 1,100.00 plus actual cost Permit for Non-Construction Use of Right of Way per AMC Chapter 12.50 Application quare foot (nnual) Commercial Zones including, but not limited 0.45 Business Zones including, but not limited to, 0.40 600.00 plus actual cost of Hearing Examiner Table 3-2: Grading Plan Review Fees 50 cubic yards or Less 100.00 51 to 100 cubic yards 120.00 101 to 1,000 cubic yards 160.00 c First 1,000 cubic yards for each additional ubic fraction thereof 200.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional ubic fraction hereof 300.00 100,001 to 200,000 cubic yards For the ﬁrst 100,000 cubic yards for each additional 10,000 ubic fraction hereof 400.00 200,001 cubic yards or More For the ﬁrst 200,000 cubic yards for each additional 10,000 ubic fraction hereof 500.00 dditional eview required by changes, additions, or revisions to approved plans.New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 7 Table 3-3: Grading Permit Fees Base Permit Fee 100.00 50 cubic yards or less 120.00 51 to 100 cubic yards 160.00 c First 100 cubic yards for each additional 100 ubic fraction hereof 200.00 1,001 to 10,000 cubic yards First 1,000 cubic yards for each additional 1 ubic fraction hereof 300.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional 1 ubic fraction hereof 500.00 100,001 cubic yards or more For the ﬁrst 100,000 Cubic Yards for each additional 10,000 ubic fraction hereof 600.00 Table 3-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment (“Blue Book”). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and maintenance cost and/or comparable rates charged by other organizations. Item Fee ($) Labor Rate Cost Lead Maintenance Worker Senior Maintenance Worker Maintenance Worker Administrative Staﬀ Equipment Rate Cost Pick Up Truck Dump Truck Back Jetter Truck Snow Plow Street Sweeper CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 8 Section 4: Building, Plumbing, Mechanical, Fire Permit and Plan Review Fees. For determining the value of a structure, the most current Building Valuation Data as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 4-1: Building Permit Fees, 4-2: Building Plan Fees, 4-3: Miscellaneous Building Permit Fees and 4-4: Miscellaneous Building Inspection & Plan Review Fees. Table 4-1: Building Permit Fees 4 1.00 – 500.00 35.50 0.00 to 500.00 501.00 – 2,000.00 35.50 4.57 For the ﬁrst 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2,001.00 – 25,000.00 104.05 21.03 For the ﬁrst 2,000 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 587.74 15.24 For the ﬁrst 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 50,000.00 50,001.00 – 100,000.00 967.24 10.61 For the ﬁrst 50,000.00 PLUS for each additional 1,000.00, of fraction thereof, to and including 100,000.00 100,001.00 – 500,000.00 1,497.74 8.41 For the ﬁrst 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,861.74 7.19 For the ﬁrst 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to 1,000,001.00 and Up 8,456.74 5.49 For the ﬁrst 1,000,000.00 PLUS for each additional 1,000.00 or fraction thereof Table 4-2: Building Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 9 Table 4-3: Miscellaneous Building Permit Fees 100.00 plus Inspection Fee (portable and stand-alone)250.00 plus Inspection Fee (over 7 Feet in Height)100.00 plan review plus Inspection Fee 500.00 500.00 100.00 Table 4-1 & 4-2 75.00 500.00 500.00 100.00 --–75.00 -–100.00 plan review; permit fee, Table 4-1 (permit not required under 4 feet)100.00 or IBC Valuation, whichever is greater Sign Permit Table 4 & 4 ; minimum 100.00 Solar Permits Table 4 & 4 Swimming Pool or Spa ee for each pool or spa; private or public Table 4-1 & 4-2 Washington State Surcharge (RCW 19.27.085) Commercial Building Permit Residential Building Permit Each Additional Residential Unit Table 4-4: Building Permit Fees Inspections outside of normal business hours 150.00 per hour (minimum charge 1 hour) Re-inspection fees (includes two inspections) 75.00 per hour Inspection of which no fee is speciﬁcally indicated 75.00 per hour (minimum charge 1 hour) For use of outside consultants for plan review and inspections, or both Actual costs Operating Permit Inspections Stop Work Order (working without a valid permit) Double ermit f whichever is less Revise Site Plan after Plan Review is Completed Permit Extension 2% of total building permit f ; minimum 110.00 and maximum 500.00 Revise Building Plan During Plan Review < 50% Review Completion > 50% Review Completion New Plan Review Fee Revised Building Plans after Issuance of Permit New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 10 4.2 Plumbing Permit and Plan Fees. Plumbing fees shall be as listed in Table 4-5: Plumbing Permit Fees and Table 4-6: Plumbing Plan Review Fees. Table 4-5: Plumbing Permit Fees per unit. A plan review fee of 65% per Table 4-6 for plumbing permits will be assessed at time of - Additional Plan Review Fees $ 75.00 Alteration / Repair Piping $ 15.00 Backﬂow Assembly $ 25.00 Base Plumbing Fee $ 25.00 Bath / Shower Combo $ 15.00 Building Main Waste $ 25.00 Clothes Washer $ 15.00 Dishwasher $ 15.00 Drinking Fountain $ 15.00 Floor Drains $ 15.00 Grease Interceptor $ 75.00 Grease Trap $ 25.00 Hose Bibb $ 15.00 Icemaker / Refrigerator $ 15.00 Irrigation – per meter $ 25.00 Kitchen Sink & Disposal $ 15.00 Laundry Tray $ 15.00 Lavatory $ 15.00 Medical Gas Piping ≤ 5 Inlets / Outlets $ 60.00 Medical Gas Piping for each additional Inlet / Outlet > 5 $ 5.00 Miscellaneous – Regulated by Plumbing Code (not otherwise speciﬁed) $ 15.00 Pretreatment Interceptor $ 15.00 Re-Inspection Fee (all) $ 75.00 Roof Drains $ 15.00 Shower (only) $ 15.00 Sink (Bar, Service, etc.) $ 15.00 Toilets $ 15.00 Urinal $ 15.00 Vacuum Breakers $ 25.00 Water Heater $ 25.00 Water Heater - Tankless $ 25.00 Table 4-6: Plumbing Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 11 4.3 Mechanical Permit Fees. Mechanical permit fees shall be as listed in Table 4-7: Mechanical Permit Fees and Table 4-8: Mechanical Plan Review Fees. Table 4-7: Mechanical Permit Fees calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee - Additional Plan Review Fees $ 75.00 Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Air Conditioning Unit > 100 Btu/h $ 25.00 Air Conditioning Unit > 500 Btu/hp $ 50.00 Air Handling Units $ 15.00 Base Mechanical Fee $ 25.00 Boiler < 100 Btu/h > 3 hp $ 15.00 Boiler > 1 million Btu/h < 50 hp $ 25.00 Boiler > 1.5 million Btu/h < 50 hp $ 50.00 Boiler > 100 Btu/h 3-15 hp $ 15.00 Boiler > 500 Btu/h 15-30 hp $ 25.00 Commercial Hoods – Type I / II $ 25.00 / 50.00 Diﬀusers $ 15.00 Dryer Ducting $ 15.00 Ductwork (drawings required) $ 25.00 Evaporative Coolers $ 15.00 Exhaust / Ventilation Fans $ 15.00 Fireplace / Insert / Stove $ 15.00 Forced Air Heat ≤ 100 Btu/h $ 15.00 Forced Air Heat > 100 Btu/h $ 25.00 Gas Clothes Dryer $ 15.00 Gas Fired Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Gas Fired Air Conditioning Unit > 100 Btu/h $ 25.00 Gas Fired Air Conditioning Unit > 500 Btu/hp $ 50.00 Gas Piping ≤ 5 Units $ 15.00 Gas Piping for each additional unit > 5 $ 2.00 Heat Exchangers $ 15.00 Heat Pump-Condensing Unit $ 25.00 Hot Water Heat Coils $ 15.00 Miscellaneous – Regulated by Mechanical Code (not otherwise speciﬁed) $ 15.00 Package Units ≤ 100 Btu / > 100 Btu $ 25.00 / 50.00 Range / Cook Top – Gas Fired $ 15.00 Refrigeration Unit ≤ 100 Btu/h $ 15.00 Refrigeration Unit > 100 Btu/h $ 25.00 Refrigeration Unit > 500 Btu/h $ 50.00 Re-Inspection Fee (all) $ 75.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 12 MECHANICAL PERMIT FEES (Per Unit) Commercial mechanical permits are required to submit line drawings. A permit fee shall be calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee Residential Range Hood $ 15.00 Unit Heaters ≤ 100 Btu/h $ 15.00 Unit Heaters > 100 Btu/h $ 25.00 Variable Air Volume Boxes (part of Air Conditioning System) $ 10.00 Wall Heaters – Gas Fired $ 25.00 Water Heater – Gas Fired $ 25.00 Table 4-8: Mechanical Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 4.4 Fire Permits and Plan Review Fees. Fire permit fees shall be as listed in Table 4-9: Fire Permit Fees and Table 4-10: Fire Plan Review Fees. Table 4-9: Fire Permit Fees FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 201 to 300 575.00 > 300 600.00 plus 50.00 per 100 additional devices For Hydraulically designed systems multiply the fees above by 2 * 1 to 100 375.00 101 to 200 475.00 201 to 300 600.00 > 300 625.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 13 FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) *** 1 to 10 175.00 11 to 25 225.00 26 + 275.00 * – NFPA 13D SYSTEM INSTALLED – NOT REQUIRED – FEE REDUCED 50% Pre-Engineered 200.00 Custom Engineered 275.00 Class I – New or Existing 150.00 Class II – New or Existing 150.00 Fire Pump 300.00 each Additional Hydrostatic Pressure Test (1 test included per permit) 150.00 Additional Cover Inspection (1 cover inspection included per permit)75.00 SPRAY BOOTHS (105.7) & INDUSTRIAL OVENS (105.7.7) Spray Booths Fee ($) Engineered w/ Documents Built or used w/o Documents Industrial Oven NOTE: SEPARATE SPRINKLER SYSTEM REQUIRED ** Devices include separate individual portions of a Fire Sprinkler System such as: Sprinklers, Risers, Valves, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). FIRE ALARM SYSTEM NFPA 72 (105.7.3) 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 14 FIRE ALARM SYSTEM NFPA 72 (105.7.3) NEW COMMERCIAL SYSTEM Number of Sprinklers or Devices* Fee ($) 1 to 100 350.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices NOTE: In additional to device* fees shown, the following fees also apply. FACP AND/OR TRANSMITTER New 200.00 Replace 125.00 NOTE: All Central Station Monitoring must be UL or FM Listed. *Devices include separate individual portions of a Fire Alarm System such as: Initiating Devices, Notiﬁcation Appliances, Flow Switches, Supervisory Switches, Magnetic Door Hold-Open Devices, Remote Annunciators, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). Table 4-10: Fire Plan Review Fees < $512,000.00 200.00 $512,000.00 and Over 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 Section 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Program Fees. Fees for re-inspection for life- safety issues conducted by the Fire Departmentthe annual ﬁre self-inspection program and re-inspections shall be as listed in Table 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Fees. Table 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Fees Life-Safety Inspections of Businesses Annual Base Fee 60.00 Initial Inspection 0.00 Satisfactory Re-Inspection 0.00 First Unsatisfactory Re-Inspection for Corrections 0.00100.00 Second Unsatisfactory Re-Inspection for Corrections Second and Each Additional 100.00200.00 Inspection for Corrections Additional Inspections to Complete Life Safety Corrections and Attain Compliance 250.00 Formatted Table CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 15 Section 6: Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 6: Fees for the Use of City Owned Facilities Stillaguamish Conference Room at Public Works Administration (154 W. Cox). Room usage fees for community youth related activities and Neighborhood Watch meetings may be waived One to Three Hours 20.00 per hour Over Three Hours 90.00 - One to Four Days 100.00 per rental Field UseBallﬁeld Rental 10.00 per hour – 2 hours minimum Ballﬁeld Lighting (Sept-Mar) 3.00 per 1.52 hours of use after 5:00 pm Ballﬁeld Lighting (Apr-Aug) 3.00 per 2 hours of use after 7:00 pm 4 X 20 Foot Bed 20.00 per season 4 X 8 Foot Bed 15.00 per season 2 X 8 Foot Bed 10.00 per season Section 7: Fees for the Arlington Municipal Airport. Fees for various services and actions regarding the Arlington Municipal Airport shall be as listed in Table 7: Fees for the Arlington Municipal Airport. Table 7: Fees for the Arlington Municipal Airport - Single Hangar 281.22 monthly Twin Hangar 446.19 monthly – Tie-Down Aircraft 50.00 monthly Transient Aircraft Parking 5.00 per night Large Aircraft Parking 50.00 per night Short Term Parking 5.00 per night Long Term Parking 50.00 monthly Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Commercial Land 0.89 per square foot Ultralight Area 0.27 per square foot T-Hangar Development 0.29 per square foot Mill Site 0.24 per square foot Formatted: Left, Indent: Left: 0.5", Space After: 0 pt Formatted: Indent: Left: 0", Space After: 18 pt Formatted: Indent: Left: 0.5" Formatted Table Formatted: Left, Indent: Left: 0" Formatted: Font: Not Bold Formatted: Left, Indent: Left: 0" Formatted: Right Formatted: Font: Not Bold Formatted: Left, Indent: Left: 0" Formatted: Right Formatted: Font: Bold CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 16 Action / Service Rate / Fee ($) Short Term Land Use – Special Events (Subject to Sales Tax) Emergency Vehicle Operator Course (EVOC) Daily Use RateTriangle Area 178.14 plus sales taxper day Use Agreement Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Mill Site 0.24 per square foot Administrative Fee 100.00 Power Panels 200.00 per day Landside Parking 100.00 monthly Proximity Cards New Card 1st card free Additional Cards 10.00 each Card Renewal – Bi-annualBiennial 10.00 each Lost or Stolen 40.00 each Putnam Hall Meeting Room Deposit 50.00 Hourly Rate 15.00 Daily Rate 75.00 Miscellaneous Fees Fuel Fees 0.05 per gallon Waiting List Fee 25.00 Annual Waiting List Renewal Fee 5.00 Late Charge on all Billed Accounts Past 20 Days 5% of outstanding balance Section 8: Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 8: Appeal Fees for Violations and Abatement. Table 8: Appeal Fees for Violations and Abatement To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Forest Practice Violation Fine 317.00 Formatted: Centered Formatted: Font: Bold Formatted Table Formatted: Font: Bold CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 17 Section 9: Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 9: Licensing Fees. Table 9: Licensing Fees New Application / Renewal Business License under AMC Chapter 5.28 60.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First Vehicle Each Vehicle thereafter 35.00 Sexually Oriented Adult Entertainment under AMC 5.36 Annual License for License of Manager and Entertainers Required Annual License for the Adult Entertainment Business is Required Section 10: Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 10: Dog Licensing Fees. 10.2 Per RCW 40.60.380, the City of Arlington shall honor a request by a blind person or hearing-impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed. Table 10: Dog Licensing Fees Dog – unaltered (annual tag) 40.00 Dog – altered (lifetime tag) 20.00 Dog – altered (senior citizen owner – lifetime tag) 10.00 Replacement Tag Fee 5.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 18 Section 11: Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 11: Fees for Police Services. Table 11: Fees for Police Services Fingerprinting 20.00 Concealed Weapons Permits: 1. New Permit 2. Permit Renewal 3. Lost or Stolen Permit 4. Late Renewal of Permit All charges per RCW 9.41.070 5.00 Permitium service fee, plus 0.30 per transaction, plus 3.3% of total transaction Lamination of Concealed Weapons Permit Anti Harassment Order Service (Includes service, return of service, mileage & fuel costs)80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.160, Prohibited Parking 2. Fine if paid within 24 hours of issuance 3. Fine if not paid within 30 days of issuance, or if notice of infraction is mailed, 33 days from the date the 50.00 25.00 100.00 Section 12: Fees for Duplication and Redaction of Public Records. 12.1 Fees for various services and actions for duplication and redaction of public records shall be consistent with the provisions of RCW 42.56.120 and listed in Table 12: Fees for Public Records Services. 12.2 The City of Arlington ﬁnds that calculating the actual costs of scanning per page in order to fulﬁll a public records request would be unduly burdensome for the following reasons: (a) The City employs over 120 employees. Because all City employees contribute to the production of public records requests and all employees earn diﬀerent salaries or rate of pay, the public records oﬃcer would have to be privy to salaries of all employees in order to calculate the invoice; (b) Employees supplying scanned records to the public records oﬃcer would be required to track time spent, thereby creating a burden for those employees without workstations as well as additional work not assigned in many employees’ job descriptions and or union contracts; (c) The City’s public records oﬃcer would be required to maintain a record of all employees who contribute to each part of a public record request and potentially charge diﬀerent amounts for multiple scanned pages; Formatted Table Formatted Table CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 19 (d) The City uses more than seven document scanning machines with diﬀerent costs and lease agreement fees which change from time to time. The cost of supplies for the City’s various scanning machines is subject to change based on current market rates. Calculating the portion of the machines and supplies used toward scanning public records would require knowledge of the cost of supplies and an in-depth analysis of timing and application multiplied by each contributing employee’s hourly rate of pay; and (e) The response time to a public records request may be delayed in order to calculate scanning costs and create an invoice with diﬀerent rates of scanning charges. Table 12: Fees for Public Records Services In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page Provision of ﬁles or attachments and provide by electronic delivery 0.05 per 4 ﬁles or attachments Electronic records transmission 0.10 per gigabyte (GB) Storage media (USB or CD), container, envelope, and delivery charge Actual cost Duplication of documents and other media printed by outside Actual cost to produce Staﬀ redaction time for body-worn camera footage* * The City will charge all requestor’s requesting body-worn camera footage except those listed in RCW 42.56.240(e)(i) for the time it takes the City to redact the footage, see RCW 42.56.240(14)(f)(1). These charges are based on the average per minute salaries of the City employees responsible for video redaction 0.8266 (0.83)0.94 per minute multiplied by the duration in minutes of the portion of the video which is redacted Section 13: Fees for Franchise Applications. Pursuant to AMC Title 21, fees for various services and actions for franchise applications shall be listed in Table 13: Fees for Franchise Applications. Table 13: Fees for Franchise Applications Franchise Application Fee 1,000.00 Legal Review of Franchise Application Actual costs CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 20 Section 14: Fees for GIS Products. Fees for various services and actions for GIS shall be listed in Table 14: Fees for GIS Products. Table 14: Fees for GIS Products Zoning and Land Use Maps 14.00 11 x 17 8.00 2 x 3 15.00 3 x 3 22.00 3 x 4 28.00 Map CD 29.00 Data CDs / FTP 29.00 per client Hourly Rate for Custom Work 140.00 per hour, ½ hour minimum Laminating 4.00 per square foot Shipping Actual Cost of container and postage Section 15: Finance Department Services. Fees for various services, actions, and permits for ﬁnance services shall be listed in Table 15: Fees for Finance Department Services. Table 15: Fees for Finance Services Non-Suﬃcient Funds – Dishonored or disallowed draft or check 35.00 Establishing a new utility account 20.00 Reactivating an existing utility account 20.00 Shut oﬀ processing fee 50.00 Meter Tampering Fee 200.00 Section 16: Repeal of Previous Fee Resolution. Resolution 2024-012 is hereby repealed. Section 17: Eﬀective Date. This resolution will become eﬀective immediately upon passage. PASSED by the City Council and Approved by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 21 CITY OF ARLINGTON __________________________________________ Don Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiﬄe, City Attorney Page 1 RESOLUTION NO. 2024-000 A RESOLUTION REPLACING RESOLUTION NO. 2024-012, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase and decrease, or certain services or practices are discontinued, and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual beneﬁts derived therefrom; and, WHEREAS, the City has reviewed the fees in relationship to estimated staﬀ time to complete various tasks, and believes some fees should be updated; and WHEREAS, the City Council held a public hearing concerning the establishment of the fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and ﬁnes levied against code violators, are hereby adopted: Section 1. Fees and Charges – General 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a speciﬁc action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in eﬀect at the time the speciﬁc action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-proﬁt organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 2 Section 2: Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 2.1: Land Use Fees. Table 2: Land Use Fees Action Fee ($) Land Use Permits Zoning Permit Special Use Permit Hearing Examiner Fee if required Conditional Use Permit Hearing Examiner Fee Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment Mobile Sales and Deliveries Development Agreement Associated with Land Use Actions additional costs if accrued Not Associated with Land Use Actions if Preliminary Plat Conditional Use Permit for a Major Plat or Unit Lot Subdivision ≥ 10 7,000.00 plus Hearing Examiner Fee Permit for a Minor Plat or Unit Lot Subdivision ≤ 9 3,100.00 Final Plats Major Plat or Unit Lot Subdivision ≥ 10 plus actual cost of consultant Minor Plat or Unit Lot Subdivision ≤ 9 plus actual cost of consultant Binding Site Plan Conditional Use Permit for Binding Site Plan ≥ 10 Examiner Fee actual cost of consultant Zoning Permit for Binding Site Plans ≤ 9 Lots plus actual cost of consultant Text and/or Design Deviation Lot Line Adjustment or Changes to Number of Lots plus actual cost of consultant Subarea Plan Subarea Plan (rivately nitiated)of Design Review Administrative with Building Permit ( permit required): Residential Inﬁll & Old Town 180.00 Administrative Design Review Board Mixed-Use Development Conditional Use Permit Examiner Fee Special Use Permit Examiner if required Zoning Permit 2,300.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 3 Action Fee ($) Forest Practice Permit Permit Review 450.00 Forest Practice Permit Application 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 125.00 plus 125.00 per acre Review Fee To Lift Moratorium Inspection Fee Tree Replacement Mitigation In Lieu Fee with Permit: Number of Trees Removed x 3 for 32.50 per replacement tree Hearing Examiner Single Family Residence or Duplex (1 Structure) Variance, Special Use Permits, or Conditional Use 1,750.00 Commercial, Industrial, Multi-Family, Public Agency: Variances, Special Use Permits, or Conditional Use Permits, Shoreline Substantial Development Permits, Rezone Recommendations 3,000.00 Multi Permit Application (Consolidated Hearings, not including Appeals) Mixed-Use Development Permits, Preliminary Subdivision, Plats, or Binding Site Plans, Variances and Conditional Use Permits 3,850.00 Appeals of Administrative Decisions, Interpretations, Enforcement Orders, Licensing Decisions, and SEPA Threshold Determinations, as well as other Regulatory, Enforcement, or Quasi-Judicial matters not addressed in the ﬂat-fee rate schedule 225.00 per hour Appeals Commission To Hearing Examiner plus actual cost of Hearing Examiner Reconsideration of Decision By: Community Development Director and/or Designee Planning Commission Examiner 250.00 plus actual cost of Hearing Examiner Permit Extension Resubmittal Extension Amendment to or Modiﬁcation of Permit Insigniﬁcant Design Deviations Minor Amendment Major Amendment actual cost of Hearing Examiner Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination 1,700.00 plus actual cost of consultant CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 4 Action Fee ($) Land Use Zoning Code Ordinance Amendment Amendment to Text of Title 20 Zoning Ordinance 750.00 Amendment to Zoning Map (Rezone) < 5 acres 1,200.00 Comprehensive Plan Amendment Minor Amendment (ycle) Major Amendment (5 ycle) Annexations Submission of 10% Petition Submission of 60% Petition Boundary Review Board Application Filing Fee 50.00 paid directly to Snohomish County If it goes to Boundary Review Board Hearing Shoreline Development Permit Shoreline Development Exemption Letter Shoreline Substantial Development Permit or Shoreline Variance in conjunction with a Land Use 550.00 Shoreline Substantial Development Permit or Shoreline Variance not in conjunction with a Land 1,100.00 Shoreline Conditional Use Permit 00.00 plus Hearing Examiner Fee Signiﬁcant Tree & Street Tree Removal Signiﬁcant Tree Removal requires replacement rate of 3:1 or pay mitigation in lieu fees per replacement tree 150.00 per replacement tree x 3 = 450.00 per tree removed Street Tree Removal requires replacement of 1:1 or pay mitigation in lieu fees per replacement tree 1,030.00 per tree removed Variance Administrative (in addition to land use permit) Hearing Examiner:mit or if Administrative Variance is recommended to Hearing paid a 1,300.00 plus actual cost of Hearing Examiner General Information Meeting wo eetings Subsequent eetings 350.00 per meeting SEPA Review (note: review of checklist included with Land Use Permit fee) SEPA Only (ermit) Environmental Impact Statement (EIS)1,100.00 plus actual cost of consultant Outside Consultants Review for Land Use Permits Actual Cost of Review and/or Written Reports Change of Use Change of Use Land Use Site Plan Review (dditional Design Review ees may apply)180.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 5 Action Fee ($) Critical Area Review Critical Area Site Plan Review (no land use permit) 180.00 Floodplain Development Flood Hazard Permit (in addition to permit) Deferral of Impact Fee Application Request of Utility Services Outside City Limits Utility Extension Agreement Family Residence / Duplex 225.00 Utility Extension Agreement Other Development Property Tax Exemption Certiﬁcate Public Notice / Publication Public Notice Preparation and Posting Newspaper Publication Actual cost of publication per Everett Herald fee Postage for Mailings Actual cost of postage per USPS fee Recording Recording Fees / Conformed Copies Snohomish County Auditor Miscellaneous Staﬀ Time Administrative Staﬀ Processing / Technology Fee Added to all Land Use, Civil, Utility, & Building Permits 25.00 Processing Surcharge / Service Fee 3% of actual cost Electronic Funds Transfer Fee 0.50 per transaction Section 3: Public Works Fees. Fees for various services, actions, and permits shall be listed in Tables 3-1: Review Fees, 3-2: Grading Plan Review Fees, 3-3: Grading Plan Fees, and 3-4: Public Works Labor and Equipment Charges. Table 3-1: Review Fees Action Fee ($) Civil Review 6% of Engineer’s Estimated Cost of Construction with a minimum charge of 1,600.00 Administrative Review Fee 250.00 each Miscellaneous Engineering Fee 550.00 each As-Built Review Fee Included in the Civil Review Fee Final Plat Review Fee Included in the Civil Review Fee Inspection Fee 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual Costs Simple Site Plan Review: (Single Family Residence with maximum 2 lots 275.00 per Lot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 6 Action Fee ($) Right of Way 6% of Engineer ’s Estimated Cost of Construction or maximum 1,100.00 with a minimum charge of 125.00 1,100.00 Miscellaneous – 200.00 1,100.00 plus actual cost Permit for Non-Construction Use of Right of Way per AMC Chapter 12.50 Application quare foot (nnual) Commercial Zones including, but not limited 0.45 Business Zones including, but not limited to, 0.40 600.00 plus actual cost of Hearing Examiner Table 3-2: Grading Plan Review Fees 50 cubic yards or Less 100.00 51 to 100 cubic yards 120.00 101 to 1,000 cubic yards 160.00 c First 1,000 cubic yards for each additional ubic fraction thereof 200.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional ubic fraction hereof 300.00 100,001 to 200,000 cubic yards For the ﬁrst 100,000 cubic yards for each additional 10,000 ubic fraction hereof 400.00 200,001 cubic yards or More For the ﬁrst 200,000 cubic yards for each additional 10,000 ubic fraction hereof 500.00 dditional eview required by changes, additions, or revisions to approved plans.New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 7 Table 3-3: Grading Permit Fees Base Permit Fee 100.00 50 cubic yards or less 120.00 51 to 100 cubic yards 160.00 c First 100 cubic yards for each additional 100 ubic fraction hereof 200.00 1,001 to 10,000 cubic yards First 1,000 cubic yards for each additional 1 ubic fraction hereof 300.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional 1 ubic fraction hereof 500.00 100,001 cubic yards or more For the ﬁrst 100,000 Cubic Yards for each additional 10,000 ubic fraction hereof 600.00 Table 3-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment (“Blue Book”). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and maintenance cost and/or comparable rates charged by other organizations. Item Fee ($) Labor Rate Cost Lead Maintenance Worker Senior Maintenance Worker Maintenance Worker Administrative Staﬀ Equipment Rate Cost Pick Up Truck Dump Truck Back Jetter Truck Snow Plow Street Sweeper CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 8 Section 4: Building, Plumbing, Mechanical, Fire Permit and Plan Review Fees. For determining the value of a structure, the most current Building Valuation Data as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 4-1: Building Permit Fees, 4-2: Building Plan Fees, 4-3: Miscellaneous Building Permit Fees and 4-4: Miscellaneous Building Inspection & Plan Review Fees. Table 4-1: Building Permit Fees 4 1.00 – 500.00 35.50 0.00 to 500.00 501.00 – 2,000.00 35.50 4.57 For the ﬁrst 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2,001.00 – 25,000.00 104.05 21.03 For the ﬁrst 2,000 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 587.74 15.24 For the ﬁrst 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to 50,001.00 – 100,000.00 967.24 10.61 For the ﬁrst 50,000.00 PLUS for each additional 1,000.00, of fraction thereof, to and including 100,000.00 100,001.00 – 500,000.00 1,497.74 8.41 For the ﬁrst 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,861.74 7.19 For the ﬁrst 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 1,000,000.00 1,000,001.00 and Up 8,456.74 5.49 For the ﬁrst 1,000,000.00 PLUS for each additional 1,000.00 or fraction thereof Table 4-2: Building Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 9 Table 4-3: Miscellaneous Building Permit Fees 100.00 plus Inspection Fee (portable and stand-alone)250.00 plus Inspection Fee (over 7 Feet in Height)100.00 plan review plus Inspection Fee 500.00 500.00 100.00 Table 4-1 & 4-2 75.00 500.00 500.00 100.00 -–75.00 -–100.00 plan review; permit fee, Table 4-1 (permit not required under 4 feet)100.00 or IBC Valuation, whichever is greater Sign Permit Table 4 & 4 ; minimum 100.00 Solar Permits Table 4 & 4 Swimming Pool or Spa ee for each pool or spa; private or public Table 4-1 & 4-2 Washington State Surcharge (RCW 19.27.085) Commercial Building Permit Residential Building Permit Each Additional Residential Unit Table 4-4: Building Permit Fees Inspections outside of normal business hours 150.00 per hour (minimum charge 1 hour) Re-inspection fees (includes two inspections) 75.00 per hour Inspection of which no fee is speciﬁcally indicated 75.00 per hour (minimum charge 1 hour) For use of outside consultants for plan review and inspections, or both Actual costs Operating Permit Inspections Stop Work Order (working without a valid permit) Double ermit f whichever is less Revise Site Plan after Plan Review is Completed Permit Extension 2% of total building permit f ; minimum 110.00 and maximum 500.00 Revise Building Plan During Plan Review < 50% Review Completion > 50% Review Completion New Plan Review Fee Revised Building Plans after Issuance of Permit New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 10 4.2 Plumbing Permit and Plan Fees. Plumbing fees shall be as listed in Table 4-5: Plumbing Permit Fees and Table 4-6: Plumbing Plan Review Fees. Table 4-5: Plumbing Permit Fees per unit. A plan review fee of 65% per Table 4-6 for plumbing permits will be assessed at time of - Additional Plan Review Fees $ 75.00 Alteration / Repair Piping $ 15.00 Backﬂow Assembly $ 25.00 Base Plumbing Fee $ 25.00 Bath / Shower Combo $ 15.00 Building Main Waste $ 25.00 Clothes Washer $ 15.00 Dishwasher $ 15.00 Drinking Fountain $ 15.00 Floor Drains $ 15.00 Grease Interceptor $ 75.00 Grease Trap $ 25.00 Hose Bibb $ 15.00 Icemaker / Refrigerator $ 15.00 Irrigation – per meter $ 25.00 Kitchen Sink & Disposal $ 15.00 Laundry Tray $ 15.00 Lavatory $ 15.00 Medical Gas Piping ≤ 5 Inlets / Outlets $ 60.00 Medical Gas Piping for each additional Inlet / Outlet > 5 $ 5.00 Miscellaneous – Regulated by Plumbing Code (not otherwise speciﬁed) $ 15.00 Pretreatment Interceptor $ 15.00 Re-Inspection Fee (all) $ 75.00 Roof Drains $ 15.00 Shower (only) $ 15.00 Sink (Bar, Service, etc.) $ 15.00 Toilets $ 15.00 Urinal $ 15.00 Vacuum Breakers $ 25.00 Water Heater $ 25.00 Water Heater - Tankless $ 25.00 Table 4-6: Plumbing Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 11 4.3 Mechanical Permit Fees. Mechanical permit fees shall be as listed in Table 4-7: Mechanical Permit Fees and Table 4-8: Mechanical Plan Review Fees. Table 4-7: Mechanical Permit Fees calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee - Additional Plan Review Fees $ 75.00 Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Air Conditioning Unit > 100 Btu/h $ 25.00 Air Conditioning Unit > 500 Btu/hp $ 50.00 Air Handling Units $ 15.00 Base Mechanical Fee $ 25.00 Boiler < 100 Btu/h > 3 hp $ 15.00 Boiler > 1 million Btu/h < 50 hp $ 25.00 Boiler > 1.5 million Btu/h < 50 hp $ 50.00 Boiler > 100 Btu/h 3-15 hp $ 15.00 Boiler > 500 Btu/h 15-30 hp $ 25.00 Commercial Hoods – Type I / II $ 25.00 / 50.00 Diﬀusers $ 15.00 Dryer Ducting $ 15.00 Ductwork (drawings required) $ 25.00 Evaporative Coolers $ 15.00 Exhaust / Ventilation Fans $ 15.00 Fireplace / Insert / Stove $ 15.00 Forced Air Heat ≤ 100 Btu/h $ 15.00 Forced Air Heat > 100 Btu/h $ 25.00 Gas Clothes Dryer $ 15.00 Gas Fired Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Gas Fired Air Conditioning Unit > 100 Btu/h $ 25.00 Gas Fired Air Conditioning Unit > 500 Btu/hp $ 50.00 Gas Piping ≤ 5 Units $ 15.00 Gas Piping for each additional unit > 5 $ 2.00 Heat Exchangers $ 15.00 Heat Pump-Condensing Unit $ 25.00 Hot Water Heat Coils $ 15.00 Miscellaneous – Regulated by Mechanical Code (not otherwise speciﬁed) $ 15.00 Package Units ≤ 100 Btu / > 100 Btu $ 25.00 / 50.00 Range / Cook Top – Gas Fired $ 15.00 Refrigeration Unit ≤ 100 Btu/h $ 15.00 Refrigeration Unit > 100 Btu/h $ 25.00 Refrigeration Unit > 500 Btu/h $ 50.00 Re-Inspection Fee (all) $ 75.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 12 MECHANICAL PERMIT FEES (Per Unit) Commercial mechanical permits are required to submit line drawings. A permit fee shall be calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee Residential Range Hood $ 15.00 Unit Heaters ≤ 100 Btu/h $ 15.00 Unit Heaters > 100 Btu/h $ 25.00 Variable Air Volume Boxes (part of Air Conditioning System) $ 10.00 Wall Heaters – Gas Fired $ 25.00 Water Heater – Gas Fired $ 25.00 Table 4-8: Mechanical Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 4.4 Fire Permits and Plan Review Fees. Fire permit fees shall be as listed in Table 4-9: Fire Permit Fees and Table 4-10: Fire Plan Review Fees. Table 4-9: Fire Permit Fees FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 201 to 300 575.00 > 300 600.00 plus 50.00 per 100 additional devices For Hydraulically designed systems multiply the fees above by 2 * 1 to 100 375.00 101 to 200 475.00 201 to 300 600.00 > 300 625.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 13 FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 10 175.00 11 to 25 225.00 26 + 275.00 * – NFPA 13D SYSTEM INSTALLED – NOT REQUIRED – FEE REDUCED 50% Pre-Engineered 200.00 Custom Engineered 275.00 Class I – New or Existing 150.00 Class II – New or Existing 150.00 Fire Pump 300.00 each Additional Hydrostatic Pressure Test (1 test included per permit) 150.00 Additional Cover Inspection (1 cover inspection included per permit)75.00 SPRAY BOOTHS (105.7) & INDUSTRIAL OVENS (105.7.7) Spray Booths Fee ($) Engineered w/ Documents Built or used w/o Documents Industrial Oven NOTE: SEPARATE SPRINKLER SYSTEM REQUIRED ** Devices include separate individual portions of a Fire Sprinkler System such as: Sprinklers, Risers, Valves, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). FIRE ALARM SYSTEM NFPA 72 (105.7.3) 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 14 FIRE ALARM SYSTEM NFPA 72 (105.7.3) NEW COMMERCIAL SYSTEM Number of Sprinklers or Devices* Fee ($) 1 to 100 350.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices NOTE: In additional to device* fees shown, the following fees also apply. FACP AND/OR TRANSMITTER New 200.00 Replace 125.00 NOTE: All Central Station Monitoring must be UL or FM Listed. *Devices include separate individual portions of a Fire Alarm System such as: Initiating Devices, Notiﬁcation Appliances, Flow Switches, Supervisory Switches, Magnetic Door Hold-Open Devices, Remote Annunciators, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). Table 4-10: Fire Plan Review Fees < $12,000.00 200.00 $12,000.00 and Over 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 Section 5: Annual Fire Self-Inspection Program Fees. Fees for the annual ﬁre self- inspection program and re-inspections shall be as listed in Table 5: Annual Fire Self- Inspection Fees. Table 5: Annual Fire Self-Inspection Fees Life-Safety Inspections of Businesses Annual Base Fee 60.00 Initial Inspection 0.00 Satisfactory Re-Inspection 0.00 Unsatisfactory Re-Inspection for Corrections 100.00 Unsatisfactory Re-Inspection for Corrections Second and Each Additional 200.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 15 Section 6: Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 6: Fees for the Use of City Owned Facilities community youth related activities and Neighborhood Watch meetings may be waived One to Three Hours 20.00 per hour Over Three Hours 90.00 - One to Four Days 100.00 per rental Ballﬁeld Rental 10.00 per hour – 2 hours minimum Ballﬁeld Lighting (Sept-Mar) 3.00 per 2 hours of use after 5:00 pm Ballﬁeld Lighting (Apr-Aug) 3.00 per 2 hours of use after 7:00 pm 4 X 20 Foot Bed 20.00 per season 4 X 8 Foot Bed 15.00 per season 2 X 8 Foot Bed 10.00 per season Section 7: Fees for the Arlington Municipal Airport. Fees for various services and actions regarding the Arlington Municipal Airport shall be as listed in Table 7: Fees for the Arlington Municipal Airport. Table 7: Fees for the Arlington Municipal Airport - Single Hangar 281.22 monthly Twin Hangar 446.19 monthly – Tie-Down Aircraft 50.00 monthly Transient Aircraft Parking 5.00 per night Large Aircraft Parking 50.00 per night Short Term Parking 5.00 per night Long Term Parking 50.00 monthly Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Commercial Land 0.89 per square foot Ultralight Area 0.27 per square foot T-Hangar Development 0.29 per square foot Mill Site 0.24 per square foot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 16 Action / Service Rate / Fee ($) Short Term Land Use – Special Events (Subject to Sales Tax) Emergency Vehicle Operator Course (EVOC) Triangle Area 178.14 per day Use Agreement Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Mill Site 0.24 per square foot Administrative Fee 100.00 Power Panels 200.00 per day Landside Parking 100.00 monthly Proximity Cards New Card 1st card free Additional Cards 10.00 each Card Renewal – Biennial 10.00 each Lost or Stolen 40.00 each Putnam Hall Meeting Room Deposit 50.00 Hourly Rate 15.00 Daily Rate 75.00 Miscellaneous Fees Fuel Fees 0.05 per gallon Waiting List Fee 25.00 Annual Waiting List Renewal Fee 5.00 Late Charge on all Billed Accounts Past 20 Days 5% of outstanding balance Section 8: Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 8: Appeal Fees for Violations and Abatement. Table 8: Appeal Fees for Violations and Abatement To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Forest Practice Violation Fine 317.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 17 Section 9: Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 9: Licensing Fees. Table 9: Licensing Fees New Application / Renewal Business License under AMC Chapter 5.28 60.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First Vehicle Each Vehicle thereafter 35.00 Sexually Oriented Adult Entertainment under AMC 5.36 Annual License for License of Manager and Entertainers Required Annual License for the Adult Entertainment Business is Required Section 10: Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 10: Dog Licensing Fees. 10.2 Per RCW 40.60.380, the City of Arlington shall honor a request by a blind person or hearing-impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed. Table 10: Dog Licensing Fees Dog – unaltered (annual tag) 40.00 Dog – altered (lifetime tag) 20.00 Dog – altered (senior citizen owner – lifetime tag) 10.00 Replacement Tag Fee 5.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 18 Section 11: Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 11: Fees for Police Services. Table 11: Fees for Police Services Fingerprinting 20.00 Concealed Weapons Permits: 1. New Permit 2. Permit Renewal 3. Lost or Stolen Permit 4. Late Renewal of Permit All charges per RCW 9.41.070 5.00 Permitium service fee, plus 0.30 per transaction, plus 3.3% of total transaction Anti-Harassment Order Service (Includes service, return of service, mileage & fuel costs) 80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.160, Prohibited Parking 2. Fine if paid within 24 hours of issuance 3. Fine if not paid within 30 days of issuance, or if notice of infraction is mailed, 33 days from the date the 50.00 25.00 100.00 Section 12: Fees for Duplication and Redaction of Public Records. 12.1 Fees for various services and actions for duplication and redaction of public records shall be consistent with the provisions of RCW 42.56.120 and listed in Table 12: Fees for Public Records Services. 12.2 The City of Arlington ﬁnds that calculating the actual costs of scanning per page in order to fulﬁll a public records request would be unduly burdensome for the following reasons: (a) The City employs over 120 employees. Because all City employees contribute to the production of public records requests and all employees earn diﬀerent salaries or rate of pay, the public records oﬃcer would have to be privy to salaries of all employees in order to calculate the invoice; (b) Employees supplying scanned records to the public records oﬃcer would be required to track time spent, thereby creating a burden for those employees without workstations as well as additional work not assigned in many employees’ job descriptions and or union contracts; (c) The City’s public records oﬃcer would be required to maintain a record of all employees who contribute to each part of a public record request and potentially charge diﬀerent amounts for multiple scanned pages; CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 19 (d) The City uses more than seven document scanning machines with diﬀerent costs and lease agreement fees which change from time to time. The cost of supplies for the City’s various scanning machines is subject to change based on current market rates. Calculating the portion of the machines and supplies used toward scanning public records would require knowledge of the cost of supplies and an in-depth analysis of timing and application multiplied by each contributing employee’s hourly rate of pay; and (e) The response time to a public records request may be delayed in order to calculate scanning costs and create an invoice with diﬀerent rates of scanning charges. Table 12: Fees for Public Records Services In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page Provision of ﬁles or attachments and provide by electronic delivery 0.05 per 4 ﬁles or attachments transmission 0.10 per gigabyte (GB) Storage media (USB or CD), container, envelope, and postage delivery charge Actual cost Duplication of documents and other media printed by outside Actual cost to produce Staﬀ redaction time for body-worn camera footage* * The City will charge all requestor’s requesting body-worn camera footage except those listed in RCW 42.56.240(e)(i) for the time it takes the City to redact the footage, see RCW 42.56.240(14)(f)(1). These charges are based on the average per minute salaries of the City employees responsible for video redaction 0.94 per minute multiplied by the duration in minutes of the portion of the video which is redacted Section 13: Fees for Franchise Applications. Pursuant to AMC Title 21, fees for various services and actions for franchise applications shall be listed in Table 13: Fees for Franchise Applications. Table 13: Fees for Franchise Applications Franchise Application Fee 1,000.00 Legal Review of Franchise Application Actual costs CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 20 Section 14: Fees for GIS Products. Fees for various services and actions for GIS shall be listed in Table 14: Fees for GIS Products. Table 14: Fees for GIS Products Zoning and Land Use Maps 14.00 11 x 17 8.00 2 x 3 15.00 3 x 3 22.00 3 x 4 28.00 Map CD 29.00 Data CDs / FTP 29.00 per client Hourly Rate for Custom Work 140.00 per hour, ½ hour minimum Laminating 4.00 per square foot Shipping Actual Cost of container and postage Section 15: Finance Department Services. Fees for various services, actions, and permits for ﬁnance services shall be listed in Table 15: Fees for Finance Department Services. Table 15: Fees for Finance Services Non-Suﬃcient Funds – Dishonored or disallowed draft or check 35.00 Establishing a new utility account 20.00 Reactivating an existing utility account 20.00 Shut oﬀ processing fee 50.00 Meter Tampering Fee 200.00 Section 16: Repeal of Previous Fee Resolution. Resolution 2024-012 is hereby repealed. Section 17: Eﬀective Date. This resolution will become eﬀective immediately upon passage. PASSED by the City Council and Approved by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 21 CITY OF ARLINGTON __________________________________________ Don Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiﬄe, City Attorney City of Arlington Council Agenda Bill NB #1 Attachment December 16, 2024 Engagement Letter for Legal Services Engagement Letter for Legal Services and Proposal Administration; Paul Ellis, City Administrator EXPENDITURES REQUESTED: Budgeted BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: intended to retire as City Attorney. Four responses were received by the City Clerk from qualified law firms. Two of the firms were selected by Paul and the Mayor for further review. A panel comprised of Mayor Don Vanney, Mayor Pro Tem Michele Blythe, City Administrator Paul Ellis, City Clerk Wendy Van Der Meersche, and City Attorney Steve Peiffle met with the two firms that provided presentations. Ogden Murphy Wallace of Seattle, which is a 13-attorney law firm that provides legal services to approximately 30 cities and towns, was selected as the preferred firm. The firm will have two lawyers working with the City; Oskar Rey will be the principal city attorney with Emily Romanenko as deputy city attorney. After 35 years of service to the City and citizens of Arlington, Steve Peiffle of Bailey, Duskin, Peiffle & Martin, PS is retiring as City Attorney. ALTERNATIVES: subject to final review by the City Attorney. OSKAR E. REY 206.447.2263 {OER4928-7574-5540;3/99910.001111/} December 12, 2024 Re: Engagement Letter—City Attorney Services Dear Paul: Thank you for engaging our firm to represent the City of Arlington (City) as general legal counsel. The purpose of this letter is to confirm that we will represent the City and to describe how services will be provided by Ogden Murphy Wallace, P.L.L.C. (“OMW” or “the firm”). Emily Romanenko and I will be your primary contacts here at the firm for legal matters, but you should always feel free to contact any of the other attorneys that may be providing services to the City. Terms of Engagement In our representation of clients, we think it is critical that our clients and the firm share the same understanding of the attorney-client relationship. To that end, enclosed is a copy of our standard Terms of Engagement. This engagement letter and the enclosed Terms of Engagement set forth our agreement with you. Please review them carefully, and if you understand and agree to both documents, please sign this letter where indicated and return it to us by email, fax or U.S. Mail. Please let us know if you have any questions or comments regarding our relationship. Legal Fees You will be billed for our services on an hourly basis. For general services, member attorneys will be billed at a rate of $330.00 per hour and associate attorneys will be billed at a rate of $275.00 per hour. For specialty services (complex real estate transactions, contested land use proceedings, franchise agreements negotiations, and litigation matters), member attorneys will be billed at a rate of $375.00 per hour and associate attorneys will be billed at a rate of $285 per hour. For all matters, paralegals and law clerks will be billed at a rate of $190. These rates will increase annually beginning on January 1, 2026, at a rate of 3.5%. Travel time for City-related business will be billed at applicable hourly rates discounted by $75/hour. CITY OF ARLINGTON December 12, 2024 Page 2 4928-7574-5540, v. 1 {OER4928-7574-5540;3/99910.001111/} Advance Fee Deposit to Commence Representation We are waiving our customary advance fee deposit on this matter. Supervising Attorney and Assistance As supervising attorneys, Emily and I will be responsible for seeing that the work is carried out in an efficient and economical manner. We may be assisted by other attorneys and paralegals in our office. They are all bound to you by the same duties of loyalty and confidentiality that bind Emily and me. Scope of Services OMW will undertake the following services, as are reasonably required: Act as general legal counsel to the City elected officials and City Staff. Legal counsel will provide representation, advice, and interpretation of municipal law as it applies to the City, except for legal services provided by bond counsel, legal services provided by the City prosecutor, and those specialty legal services needed on matters prohibited as a matter of law, or under the Washington State Supreme Court Code of Professional Responsibility. Such information will involve federal and state laws as well as local statutes and ordinances. Legal counsel will be provided in a professional and diligent manner in accordance with the Rules of Professional Responsibility and with the degree of skill appropriate for general legal counsel in the state of Washington. Insurance We will maintain professional liability insurance sufficient to provide a minimum of $2,000,000 per occurrence or claim in liability and lawyers’ professional errors and omissions coverage for the duration of our representation of the City. The City may request a certificate of insurance at any time, and may ask to be named as an additional insured on said policy as appropriate. Documents We acknowledge that documents created during the representation are generally public records which must be protected and retained under state law. We will preserve and protect those records as required under state law and will work with city staff to produce them in responses to public records requests when appropriate. We appreciate your expression of confidence in Ogden Murphy Wallace, P.L.L.C. and would like to assure you that we will do our best to provide you with high quality legal services. If you have any questions or concerns during the course of our relationship, we encourage you to raise them with me or our Managing Member, Jessica Jensen. If you are in agreement with the provisions of this engagement letter and the attached Terms and Conditions, please arrange for signature of this letter CITY OF ARLINGTON December 12, 2024 Page 3 4928-7574-5540, v. 1 {OER4928-7574-5540;3/99910.001111/} where indicated below by the appropriate signatory and return it to me at your earliest convenience. We look forward to working with you. Very truly yours, OGDEN MURPHY WALLACE, P.L.L.C. Oskar E. Rey OER Enclosure On behalf of the City of Arlington, I HEREBY ACCEPT AND AGREE to the Terms and Conditions as stated herein this __ day of December, 2024. CITY OF ARLINGTON By: Its: 1 4928-7574-5540, v. 1 {OER4928-7574-5540;3/99910.001111/} OGDEN MURPHY WALLACE, P.L.L.C. TERMS OF ENGAGEMENT General Rates The usual basis for determining our fees is the time expended by attorneys, paralegals, and legal assistants of the firm. The rates for our services, and subsequent rates increase, will be as described in the above letter. Whenever it is appropriate, we will use associate attorneys, law clerks or legal assistants in our office to keep your costs as low as possible. Other Factors in Rates Although time expended and costs incurred are usually the sole basis for determining our fees, by mutual agreement billings to you for legal services may, in some instances, be based on a more comprehensive evaluation of the reasonable value of the firm's services. The firm is committed to charging reasonable fees for its services. In certain situations, factors other than the amount of time required will have a significant bearing on the reasonable value of the services performed. Such factors include: the novelty and complexity of the questions involved; the skill required to provide proper legal representation; familiarity with the specific areas of law involved; the preclusion of other engagements caused by your work; the magnitude of the matter; the results achieved; customary fees for similar legal services; time limitations imposed by you or by circumstances; and the extent to which office forms and procedures have produced a high quality product efficiently. In circumstances where our fees will be based on or include factors other than our normal hourly charges and costs, we will notify you promptly and prior to proceeding. Any basic document fee which we may charge in your business matters has been and will be set in light of these various factors. Billing Fees and Costs We will bill you on a regular basis, normally each month, for all the time spent on your project(s) and for other costs incurred relating to our work or on your behalf. The activities for which our time will be billed will include: conference time, whether in person, on the telephone or through remote platforms such as Zoom, Teams or Skype; document preparation and revision; negotiations; correspondence; staff or attorney supervision; factual and legal research and analysis; travel on your behalf; and other matters directly pertinent to and related to your business and/or litigation matters handled by our firm. Typical of the costs for which you will be billed are: filing fees; delivery fees; computer assisted legal research; copying; charges of outside experts and consultants; and travel. Payment; Interest You agree to make payment within thirty (30) days of receipt of our monthly statement. Outstanding balances that are not paid when due will accrue interest at the rate of one percent compounded monthly from the date of invoice until paid. 2 4928-7574-5540, v. 1 {OER4928-7574-5540;3/99910.001111/} Advance Fee Deposit New clients are usually requested to provide an advance fee deposit to the firm. If an advance fee deposit is required, it will be placed in a trust account as described below. Paying an advance fee deposit does not relieve the client's obligation to pay monthly invoices. If an invoice remains unpaid, the firm reserves the right to apply the advance fee deposit to the unpaid balance and require an additional advance fee deposit before commencing further work. At the conclusion of our legal representation or at such time as the deposit is unnecessary, the remaining balance or an appropriate part of it will be returned to you. Trust Deposits All trust deposits from you will be held in a client trust account. By court rule in Washington, funds deposited to a trust account are subject to IOLTA (Interest on Lawyers Trust Account) participation in a pooled trust account. The exception is when the deposit is large enough to earn interest in excess of bank and administrative costs, and you request that it be held in a separate account, in which case the interest earned will be added to the deposit for your benefit and will be taxable income to you. IOLTA funds are used to support law-related charitable and educational activities. Term of Representation It is anticipated that the period of representation will be 24 months, with annual renewal after the initial 24 months. You retain the right to solicit other proposals for general legal services every 12 months after the initial 24 month term, or if your needs for general legal services change substantially. Termination You may terminate our representation at any time, with or without cause, by notifying us. Upon such action, all fees and expenses incurred before the termination are due to the firm. If such termination occurs, your original papers will be returned to you promptly upon receipt of payment for outstanding fees and costs. If you wish to have a copy of your file at the conclusion of our representation, we will provide it to you at the current copy rate per page then in effect at this firm. Estimates You may, from time to time, ask us for estimates of our fees and expenses either in whole or in part. We are hesitant to give estimates because of their potential inaccuracy. However, if you require it, and if we do provide you with such estimates, they will be based upon our professional judgment, but always with a clear understanding that it is not a maximum or fixed fee quotation. We cannot guarantee that the actual fees and expenses will be at or below the estimates because of factors outside the control of the firm. Confidentiality and Electronic Communications OMW is committed to maintaining the security of our system and the communications with our clients. Unless you otherwise instruct us in writing, we intend to use various communications devices 3 4928-7574-5540, v. 1 {OER4928-7574-5540;3/99910.001111/} in the normal course (which may include wired or wireless devices, e-mail, cellular telephones, voice over Internet, texting, and electronic data/document web sites) to communicate with and send or make available documents to you and others. Though encryption is a security tool that we utilize, not all communications are encrypted. By signing this letter, you consent to the usage of a variety of communication methods even if such methods are not encrypted. It is important for us to maintain open communication with each other throughout the engagement. We will regularly keep you informed of the status of the matter and will promptly notify you of any major case developments. We will consult with you whenever appropriate. You agree to communicate with and provide us with complete and accurate information as needed to further the case. Further, you will timely notify us of any changes in the structure of your organization, changes to the personal information or residence of any individuals related to this matter, or any extended periods of time when you will be unavailable. Dispute Resolution If you disagree with the amount of our fee, please take up the question with your principal attorney contact or with the firm's Managing Member. Typically, such disagreements are resolved to the satisfaction of both sides with little inconvenience or formality. In the event of a dispute over fees, you and OMW agree to participate in good faith in mediation prior to instituting any litigation. Withdrawal We reserve the right to withdraw from representing you if, for any reason, our fees are not timely paid in accordance with this agreement, or for any other appropriate cause. Disclaimer You acknowledge that we have made no guarantees regarding the disposition, outcome, or results of your legal or business matters, and all expressions we have made relevant thereto are only our opinions as lawyers based upon the information available to us at the time. Our beginning work on your behalf will constitute your acceptance of this agreement unless we receive a written objection from you within fourteen (14) days of the date of the accompanying engagement letter. Conclusion Thank you for retaining our firm! We look forward to working with you.