The URL can be used to link to this page

Home My WebLink About12-09-24 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Julie APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Amendment to Fee Resolution ATTACHMENT A Staff Presentation: Amy Rusko Council Liaison: Mayor Pro Tem Michele Blythe 2. Washington State Department of Transportation (WSDOT) ATTACHMENT B Right-of-Way (ROW) Procedures Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 3. Ordinance Amending the 2024 Budget ATTACHMENT C Staff Presentation: Kristin Garcia Council Liaison: Mayor Pro Tem Michele Blythe 4. October Financial Report ATTACHMENT D Staff Presentation: Kristin Garcia 5. Police Quarterly Report ATTACHMENT E Staff Presentation: Jonathan Ventura 6. North County Regional Fire Authority Quarterly Report ATTACHMENT F Presentation: Dave Kraski ADMINISTRATOR & STAFF REPORTS Arlington City Council Workshop Monday, December 9, 2024 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney City of Arlington Council Agenda Bill WS #1 Attachment COUNCIL MEETING DATE: December 9, 2024 SUBJECT: Amendments to Fee Resolution ATTACHMENTS: Redline and clean fee resolution DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Deputy Director 360-403-3550 EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Staff is proposing changes to the Fee Resolution to update fees and rates for 2025 and provide minor clerical corrections to the document. The proposed changes involve multiple department updates including the Community and Economic Development Department, Arlington Municipal Airport, Police Department, and Finance Department. HISTORY: The fee resolution sets the fees for city services and the proposed changes reflect updates to fees and services of multiple departments. ALTERNATIVES: Remand to staff for additional information Workshop; discussion only. At the December 16, 2024 Council meeting, the recommended motion will be, “I move to approve the amendments proposed in the fee resolution as presented and authorize the Mayor to sign the resolution”. Page 1 RESOLUTION NO. 2024-000 A RESOLUTION REPLACING RESOLUTION NO. 2024-012, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase and decrease, or certain services or practices are discontinued, and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual beneﬁts derived therefrom; and, WHEREAS, the City has reviewed the fees in relationship to estimated staﬀ time to complete various tasks, and believes some fees should be updated; and WHEREAS, the City Council held a public hearing concerning the establishment of the fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and ﬁnes levied against code violators, are hereby adopted: Section 1. Fees and Charges – General 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a speciﬁc action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in eﬀect at the time the speciﬁc action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-proﬁt organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 2 Section 2: Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 2.1: Land Use Fees. Table 2: Land Use Fees Action Fee ($) Land Use Permits Zoning Permit Special Use Permit Hearing Examiner Fee if required Conditional Use Permit Hearing Examiner Fee Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment Mobile Sales and Deliveries Development Agreement Associated with Land Use Actions additional costs if accrued Not Associated with Land Use Actions if Preliminary Plat Conditional Use Permit for a Major Plat or Unit Lot Subdivision ≥ 10 7,000.00 plus Hearing Examiner Fee Permit for a Minor Plat or Unit Lot Subdivision ≤ 9 3,100.00 Final Plats Major Plat or Unit Lot Subdivision ≥ 10 plus actual cost of consultant Minor Plat or Unit Lot Subdivision ≤ 9 plus actual cost of consultant Binding Site Plan Conditional Use Permit for Binding Site Plan ≥ 10 Lots Examiner Fee actual cost of consultant Zoning Permit for Binding Site Plans ≤ 9 Lots plus actual cost of consultant Text and/or Design Deviation Lot Line Adjustment or Changes to Number of Lots plus actual cost of consultant Subarea Plan Subarea Plan (rivately nitiated)of Design Review Administrative with Building Permit ( permit required): Residential Inﬁll & Old Town 180.00 Administrative Design Review Board Mixed-Use Development of Conditional Use Permit Examiner Fee Special Use Permit Examiner if required Zoning Permit 2,300.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 3 Action Fee ($) Forest Practice Permit Permit Review 450.00 Forest Practice Permit Application 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 125.00 plus 125.00 per acre Review Fee To Lift Moratorium Inspection Fee Replacement Mitigation In Lieu Fee with Permit: Number of Trees Removed x 3 for 32.50 per replacement tree Hearing Examiner Single Family Residence or Duplex (1 Structure) Variance, Special Use Permits, or Conditional Use 1,400.00 1,750.00 Commercial / / Multi Family / Public Agency: Variances, Special Use Permits, or Conditional Use Permits, Shoreline Substantial , 2,800.00 3,000.00 Multi Permit Application (Consolidated Hearings, not including Appeals) / Subdivisions / Plats / Mixed-Use Development Permits, / Preliminary Subdivision, Plats, or Binding Site Plans, / Shoreline 3,500.00 3,850.00 Appeals of Administrative Decisions, Interpretations, Enforcement Orders, Licensing Decisions, and SEPA Threshold Determinations, as well as other Regulatory, Enforcement, or Quasi- Judicial matters as may be assigned by City Council -rate schedule 175.00 225.00 per hour Appeals To Planning Commission To Hearing Examiner plus actual cost of Hearing Examiner Reconsideration of Decision By: Community Development Director and/or 180.00 Planning Commission Hearing Examiner 250.00 plus actual cost of Hearing Examiner Permit Extension Resubmittal Extension Amendment to or Modiﬁcation of Permit Insigniﬁcant Design Deviations Minor Amendment Major Amendment actual cost of Hearing Examiner CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 4 Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination 1,700.00 plus actual cost of consultant Action Fee ($) Land Use Zoning Code Ordinance Amendment Amendment to Text of Title 20 Zoning Ordinance 750.00 Amendment to Zoning Map (Rezone) < 5 acres 1,200.00 Comprehensive Plan Amendment Amendment (ycle) Major Amendment (5 ycle) Annexations Submission of 10% Petition Submission of 60% Petition Boundary Review Board Application Filing Fee 50.00 paid directly to Snohomish County If it goes to Boundary Review Board Hearing Shoreline Development Permit Shoreline Development Exemption Letter Shoreline Substantial Development Permit or Shoreline Variance in conjunction with a Land Use 550.00 Substantial Development Permit or Shoreline Variance not in conjunction with a Land 1,100.00 Shoreline Conditional Use Permit 00.00 plus Hearing Examiner Fee Signiﬁcant Tree & Street Tree Removal Signiﬁcant Tree Removal requires replacement rate of 3:1 or pay mitigation in lieu fees per replacement tree 150.00 per replacement tree x 3 = 450.00 per tree removed Street Tree Removal requires replacement of 1:1 or pay mitigation in lieu fees per replacement tree 1,030.00 per tree removed Variance Administrative (in addition to land use permit) Hearing Examiner:mit or if Administrative Variance is recommended to Hearing paid a 1,300.00 plus actual cost of Hearing Examiner General Information Meeting First T M 0.00 M SEPA Review (note: review of checklist included with Land Use Permit fee) SEPA Only (ermit) Environmental Impact Statement (EIS)1,100.00 plus actual cost of consultant Outside Consultants Review for Land Use Permits Actual Cost of Review and/or Written Reports CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 5 Change of Use Change of Use Land Use Site Plan Review (additional Design Review Fees may apply) 180.00 Action Fee ($) Critical Area Review Critical Area Site Plan Review (no land use permit) 180.00 Floodplain Development Flood Hazard Permit (in addition to permit) Deferral of Impact Fee Application Request of Utility Services Outside City Limits Utility Extension Agreement Family Residence / Duplex 225.00 Utility Extension Agreement Other Development Property Tax Exemption Certiﬁcate Public Notice / Publication Public Notice Preparation and Posting Newspaper Publication Actual cost of publication per Everett Herald fee Postage for Mailings Actual cost of postage per USPS fee Recording Recording Fees / Conformed Copies Snohomish Miscellaneous Staﬀ Time Administrative Staﬀ Processing / Technology Fee Added to all Land Use, Civil, Utility, & Building Permits 25.00 Credit Card Processing Surcharge / Service Fee 3% of actual cost Electronic Funds Transfer Fee 0.50 per transaction Section 3: Public Works Fees. Fees for various services, actions, and permits shall be listed in Tables 3-1: Review Fees, 3-2: Grading Plan Review Fees, 3-3: Grading Plan Fees, and 3-4: Public Works Labor and Equipment Charges. Table 3-1: Review Fees Action Fee ($) Civil Review 6% of Engineer’s Estimated Cost of Construction with a minimum charge of 1,600.00 Administrative Review Fee 250.00 each Miscellaneous Engineering Fee 550.00 each As-Built Review Fee Included in the Civil Review Fee Final Plat Review Fee Included in the Civil Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 6 Inspection Fee 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual Costs Simple Site Plan Review: (Single Family Residence with maximum 2 lots 275.00 per Lot Action Fee ($) Right of Way 6% of Engineer’s Estimated Cost of Construction or maximum 1,100.00 with a minimum charge of 125.00 1,100.00 Miscellaneous – 200.00 1,100.00 plus actual cost Permit for Non-Construction Use of Right of Way per AMC Chapter 12.50 Application quare foot (nnual) Commercial Zones including, but not limited 0.45 Business Zones including, but not limited to, 0.40 600.00 plus actual cost of Hearing Examiner Table 3-2: Grading Plan Review Fees 50 cubic yards or Less 100.00 51 to 100 cubic yards 120.00 101 to 1,000 cubic yards 160.00 c First 1,000 cubic yards for each additional ubic fraction thereof 200.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional ubic fraction hereof 300.00 100,001 to 200,000 cubic yards For the ﬁrst 100,000 cubic yards for each additional 10,000 ubic fraction hereof 400.00 200,001 cubic yards or More For the ﬁrst 200,000 cubic yards for each additional 10,000 ubic fraction hereof 500.00 dditional eview required by changes, additions, or revisions to approved plans.New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 7 Table 3-3: Grading Permit Fees Base Permit Fee 100.00 50 cubic yards or less 120.00 51 to 100 cubic yards 160.00 c First 100 cubic yards for each additional 100 ubic fraction hereof 200.00 1,001 to 10,000 cubic yards First 1,000 cubic yards for each additional 1 ubic fraction hereof 300.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional 1 ubic fraction hereof 500.00 100,001 cubic yards or more For the ﬁrst 100,000 Cubic Yards for each additional 10,000 ubic fraction hereof 600.00 Table 3-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment (“Blue Book”). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and maintenance cost and/or comparable rates charged by other organizations. Item Fee ($) Labor Rate Cost Lead Maintenance Worker Senior Maintenance Worker Maintenance Worker Administrative Staﬀ Equipment Rate Cost Pick Up Truck Dump Truck Back Jetter Truck Snow Plow Street Sweeper CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 8 Section 4: Building, Plumbing, Mechanical, Fire Permit and Plan Review Fees. For determining the value of a structure, the most current Building Valuation Data as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 4-1: Building Permit Fees, 4-2: Building Plan Fees, 4-3: Miscellaneous Building Permit Fees and 4-4: Miscellaneous Building Inspection & Plan Review Fees. Table 4-1: Building Permit Fees 4 1.00 – 500.00 35.50 0.00 to 500.00 501.00 – 2,000.00 35.50 4.57 For the ﬁrst 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2,001.00 – 25,000.00 104.05 21.03 For the ﬁrst 2,000 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 587.74 15.24 For the ﬁrst 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 50,000.00 50,001.00 – 100,000.00 967.24 10.61 For the ﬁrst 50,000.00 PLUS for each additional 1,000.00, of fraction thereof, to and including 100,000.00 100,001.00 – 500,000.00 1,497.74 8.41 For the ﬁrst 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,861.74 7.19 For the ﬁrst 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to 1,000,001.00 and Up 8,456.74 5.49 For the ﬁrst 1,000,000.00 PLUS for each additional 1,000.00 or fraction thereof Table 4-2: Building Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 9 Table 4-3: Miscellaneous Building Permit Fees 100.00 plus Inspection Fee (portable and stand-alone)250.00 plus Inspection Fee (over 7 Feet in Height)100.00 plan review plus Inspection Fee 500.00 500.00 100.00 Table 4-1 & 4-2 75.00 500.00 500.00 100.00 --–75.00 -–100.00 plan review; permit fee, Table 4-1 (permit not required under 4 feet)100.00 or IBC Valuation, whichever is greater Sign Permit Table 4 & 4 ; minimum 100.00 Solar Permits Table 4 & 4 Swimming Pool or Spa ee for each pool or spa; private or public Table 4-1 & 4-2 Washington State Surcharge (RCW 19.27.085) Commercial Building Permit Residential Building Permit Each Additional Residential Unit Table 4-4: Building Permit Fees Inspections outside of normal business hours 150.00 per hour (minimum charge 1 hour) Re-inspection fees (includes two inspections) 75.00 per hour Inspection of which no fee is speciﬁcally indicated 75.00 per hour (minimum charge 1 hour) For use of outside consultants for plan review and inspections, or both Actual costs Operating Permit Inspections Stop Work Order (working without a valid permit) Double ermit f whichever is less Revise Site Plan after Plan Review is Completed Permit Extension 2% of total building permit f ; minimum 110.00 and maximum 500.00 Revise Building Plan During Plan Review < 50% Review Completion > 50% Review Completion New Plan Review Fee Revised Building Plans after Issuance of Permit New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 10 4.2 Plumbing Permit and Plan Fees. Plumbing fees shall be as listed in Table 4-5: Plumbing Permit Fees and Table 4-6: Plumbing Plan Review Fees. Table 4-5: Plumbing Permit Fees per unit. A plan review fee of 65% per Table 4-6 for plumbing permits will be assessed at time of - Additional Plan Review Fees $ 75.00 Alteration / Repair Piping $ 15.00 Backﬂow Assembly $ 25.00 Base Plumbing Fee $ 25.00 Bath / Shower Combo $ 15.00 Building Main Waste $ 25.00 Clothes Washer $ 15.00 Dishwasher $ 15.00 Drinking Fountain $ 15.00 Floor Drains $ 15.00 Grease Interceptor $ 75.00 Grease Trap $ 25.00 Hose Bibb $ 15.00 Icemaker / Refrigerator $ 15.00 Irrigation – per meter $ 25.00 Kitchen Sink & Disposal $ 15.00 Laundry Tray $ 15.00 Lavatory $ 15.00 Medical Gas Piping ≤ 5 Inlets / Outlets $ 60.00 Medical Gas Piping for each additional Inlet / Outlet > 5 $ 5.00 Miscellaneous – Regulated by Plumbing Code (not otherwise speciﬁed) $ 15.00 Pretreatment Interceptor $ 15.00 Re-Inspection Fee (all) $ 75.00 Roof Drains $ 15.00 Shower (only) $ 15.00 Sink (Bar, Service, etc.) $ 15.00 Toilets $ 15.00 Urinal $ 15.00 Vacuum Breakers $ 25.00 Water Heater $ 25.00 Water Heater - Tankless $ 25.00 Table 4-6: Plumbing Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 11 4.3 Mechanical Permit Fees. Mechanical permit fees shall be as listed in Table 4-7: Mechanical Permit Fees and Table 4-8: Mechanical Plan Review Fees. Table 4-7: Mechanical Permit Fees calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee - Additional Plan Review Fees $ 75.00 Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Air Conditioning Unit > 100 Btu/h $ 25.00 Air Conditioning Unit > 500 Btu/hp $ 50.00 Air Handling Units $ 15.00 Base Mechanical Fee $ 25.00 Boiler < 100 Btu/h > 3 hp $ 15.00 Boiler > 1 million Btu/h < 50 hp $ 25.00 Boiler > 1.5 million Btu/h < 50 hp $ 50.00 Boiler > 100 Btu/h 3-15 hp $ 15.00 Boiler > 500 Btu/h 15-30 hp $ 25.00 Commercial Hoods – Type I / II $ 25.00 / 50.00 Diﬀusers $ 15.00 Dryer Ducting $ 15.00 Ductwork (drawings required) $ 25.00 Evaporative Coolers $ 15.00 Exhaust / Ventilation Fans $ 15.00 Fireplace / Insert / Stove $ 15.00 Forced Air Heat ≤ 100 Btu/h $ 15.00 Forced Air Heat > 100 Btu/h $ 25.00 Gas Clothes Dryer $ 15.00 Gas Fired Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Gas Fired Air Conditioning Unit > 100 Btu/h $ 25.00 Gas Fired Air Conditioning Unit > 500 Btu/hp $ 50.00 Gas Piping ≤ 5 Units $ 15.00 Gas Piping for each additional unit > 5 $ 2.00 Heat Exchangers $ 15.00 Heat Pump-Condensing Unit $ 25.00 Hot Water Heat Coils $ 15.00 Miscellaneous – Regulated by Mechanical Code (not otherwise speciﬁed) $ 15.00 Package Units ≤ 100 Btu / > 100 Btu $ 25.00 / 50.00 Range / Cook Top – Gas Fired $ 15.00 Refrigeration Unit ≤ 100 Btu/h $ 15.00 Refrigeration Unit > 100 Btu/h $ 25.00 Refrigeration Unit > 500 Btu/h $ 50.00 Re-Inspection Fee (all) $ 75.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 12 MECHANICAL PERMIT FEES (Per Unit) Commercial mechanical permits are required to submit line drawings. A permit fee shall be calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee Residential Range Hood $ 15.00 Unit Heaters ≤ 100 Btu/h $ 15.00 Unit Heaters > 100 Btu/h $ 25.00 Variable Air Volume Boxes (part of Air Conditioning System) $ 10.00 Wall Heaters – Gas Fired $ 25.00 Water Heater – Gas Fired $ 25.00 Table 4-8: Mechanical Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 4.4 Fire Permits and Plan Review Fees. Fire permit fees shall be as listed in Table 4-9: Fire Permit Fees and Table 4-10: Fire Plan Review Fees. Table 4-9: Fire Permit Fees FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 201 to 300 575.00 > 300 600.00 plus 50.00 per 100 additional devices For Hydraulically designed systems multiply the fees above by 2 * 1 to 100 375.00 101 to 200 475.00 201 to 300 600.00 > 300 625.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 13 FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) *** 1 to 10 175.00 11 to 25 225.00 26 + 275.00 * – NFPA 13D SYSTEM INSTALLED – NOT REQUIRED – FEE REDUCED 50% Pre-Engineered 200.00 Custom Engineered 275.00 Class I – New or Existing 150.00 Class II – New or Existing 150.00 Fire Pump 300.00 each Additional Hydrostatic Pressure Test (1 test included per permit) 150.00 Additional Cover Inspection (1 cover inspection included per permit)75.00 SPRAY BOOTHS (105.7) & INDUSTRIAL OVENS (105.7.7) Spray Booths Fee ($) Engineered w/ Documents Built or used w/o Documents Industrial Oven NOTE: SEPARATE SPRINKLER SYSTEM REQUIRED ** Devices include separate individual portions of a Fire Sprinkler System such as: Sprinklers, Risers, Valves, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). FIRE ALARM SYSTEM NFPA 72 (105.7.3) 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 14 FIRE ALARM SYSTEM NFPA 72 (105.7.3) NEW COMMERCIAL SYSTEM Number of Sprinklers or Devices* Fee ($) 1 to 100 350.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices NOTE: In additional to device* fees shown, the following fees also apply. FACP AND/OR TRANSMITTER New 200.00 Replace 125.00 NOTE: All Central Station Monitoring must be UL or FM Listed. *Devices include separate individual portions of a Fire Alarm System such as: Initiating Devices, Notiﬁcation Appliances, Flow Switches, Supervisory Switches, Magnetic Door Hold-Open Devices, Remote Annunciators, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). Table 4-10: Fire Plan Review Fees < $512,000.00 200.00 $512,000.00 and Over 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 Section 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Program Fees. Fees for re-inspection for life- safety issues conducted by the Fire Departmentthe annual ﬁre self-inspection program and re-inspections shall be as listed in Table 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Fees. Table 5: Fire Department Life-Safety InspectionAnnual Fire Self-Inspection Fees Life-Safety Inspections of Businesses Annual Base Fee 60.00 Initial Inspection 0.00 Satisfactory Re-Inspection 0.00 First Unsatisfactory Re-Inspection for Corrections 0.00100.00 Second Unsatisfactory Re-Inspection for Corrections Second and Each Additional 100.00200.00 Inspection for Corrections Additional Inspections to Complete Life Safety Corrections and Attain Compliance 250.00 Formatted Table CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 15 Section 6: Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 6: Fees for the Use of City Owned Facilities Stillaguamish Conference Room at Public Works Administration (154 W. Cox). Room usage fees for community youth related activities and Neighborhood Watch meetings may be waived One to Three Hours 20.00 per hour Over Three Hours 90.00 - One to Four Days 100.00 per rental Field UseBallﬁeld Rental 10.00 per hour – 2 hours minimum Ballﬁeld Lighting (Sept-Mar) 3.00 per 1.52 hours of use after 5:00 pm Ballﬁeld Lighting (Apr-Aug) 3.00 per 2 hours of use after 7:00 pm 4 X 20 Foot Bed 20.00 per season 4 X 8 Foot Bed 15.00 per season 2 X 8 Foot Bed 10.00 per season Section 7: Fees for the Arlington Municipal Airport. Fees for various services and actions regarding the Arlington Municipal Airport shall be as listed in Table 7: Fees for the Arlington Municipal Airport. Table 7: Fees for the Arlington Municipal Airport - Single Hangar 281.22 monthly Twin Hangar 446.19 monthly – Tie-Down Aircraft 50.00 monthly Transient Aircraft Parking 5.00 per night Large Aircraft Parking 50.00 per night Short Term Parking 5.00 per night Long Term Parking 50.00 monthly Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Commercial Land 0.89 per square foot Ultralight Area 0.27 per square foot T-Hangar Development 0.29 per square foot Mill Site 0.24 per square foot Formatted: Left, Indent: Left: 0.5", Space After: 0 pt Formatted: Indent: Left: 0", Space After: 18 pt Formatted: Indent: Left: 0.5" Formatted Table Formatted: Left, Indent: Left: 0" Formatted: Font: Not Bold Formatted: Left, Indent: Left: 0" Formatted: Right Formatted: Font: Not Bold Formatted: Left, Indent: Left: 0" Formatted: Right Formatted: Font: Bold CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 16 Action / Service Rate / Fee ($) Short Term Land Use – Special Events (Subject to Sales Tax) Emergency Vehicle Operator Course (EVOC) Daily Use RateTriangle Area 178.14 plus sales taxper day Use Agreement Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Mill Site 0.24 per square foot Administrative Fee 100.00 Power Panels 200.00 per day Landside Parking 100.00 monthly Proximity Cards New Card 1st card free Additional Cards 10.00 each Card Renewal – Bi-annualBiennial 10.00 each Lost or Stolen 40.00 each Putnam Hall Meeting Room Deposit 50.00 Hourly Rate 15.00 Daily Rate 75.00 Miscellaneous Fees Fuel Fees 0.05 per gallon Waiting List Fee 25.00 Annual Waiting List Renewal Fee 5.00 Late Charge on all Billed Accounts Past 20 Days 5% of outstanding balance Section 8: Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 8: Appeal Fees for Violations and Abatement. Table 8: Appeal Fees for Violations and Abatement To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Forest Practice Violation Fine 317.00 Formatted: Centered Formatted: Font: Bold Formatted Table Formatted: Font: Bold CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 17 Section 9: Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 9: Licensing Fees. Table 9: Licensing Fees New Application / Renewal Business License under AMC Chapter 5.28 60.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First Vehicle Each Vehicle thereafter 35.00 Sexually Oriented Adult Entertainment under AMC 5.36 Annual License for License of Manager and Entertainers Required Annual License for the Adult Entertainment Business is Required Section 10: Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 10: Dog Licensing Fees. 10.2 Per RCW 40.60.380, the City of Arlington shall honor a request by a blind person or hearing-impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed. Table 10: Dog Licensing Fees Dog – unaltered (annual tag) 40.00 Dog – altered (lifetime tag) 20.00 Dog – altered (senior citizen owner – lifetime tag) 10.00 Replacement Tag Fee 5.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 18 Section 11: Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 11: Fees for Police Services. Table 11: Fees for Police Services Fingerprinting 20.00 Concealed Weapons Permits: 1. New Permit 2. Permit Renewal 3. Lost or Stolen Permit 4. Late Renewal of Permit All charges per RCW 9.41.070 5.00 Permitium service fee, plus 0.30 per transaction, plus 3.3% of total transaction Lamination of Concealed Weapons Permit Anti Harassment Order Service (Includes service, return of service, mileage & fuel costs)80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.160, Prohibited Parking 2. Fine if paid within 24 hours of issuance 3. Fine if not paid within 30 days of issuance, or if notice of infraction is mailed, 33 days from the date the 50.00 25.00 100.00 Section 12: Fees for Duplication and Redaction of Public Records. 12.1 Fees for various services and actions for duplication and redaction of public records shall be consistent with the provisions of RCW 42.56.120 and listed in Table 12: Fees for Public Records Services. 12.2 The City of Arlington ﬁnds that calculating the actual costs of scanning per page in order to fulﬁll a public records request would be unduly burdensome for the following reasons: (a) The City employs over 120 employees. Because all City employees contribute to the production of public records requests and all employees earn diﬀerent salaries or rate of pay, the public records oﬃcer would have to be privy to salaries of all employees in order to calculate the invoice; (b) Employees supplying scanned records to the public records oﬃcer would be required to track time spent, thereby creating a burden for those employees without workstations as well as additional work not assigned in many employees’ job descriptions and or union contracts; (c) The City’s public records oﬃcer would be required to maintain a record of all employees who contribute to each part of a public record request and potentially charge diﬀerent amounts for multiple scanned pages; Formatted Table Formatted Table CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 19 (d) The City uses more than seven document scanning machines with diﬀerent costs and lease agreement fees which change from time to time. The cost of supplies for the City’s various scanning machines is subject to change based on current market rates. Calculating the portion of the machines and supplies used toward scanning public records would require knowledge of the cost of supplies and an in-depth analysis of timing and application multiplied by each contributing employee’s hourly rate of pay; and (e) The response time to a public records request may be delayed in order to calculate scanning costs and create an invoice with diﬀerent rates of scanning charges. Table 12: Fees for Public Records Services In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page Provision of ﬁles or attachments and provide by electronic delivery 0.05 per 4 ﬁles or attachments Electronic records transmission 0.10 per gigabyte (GB) Storage media (USB or CD), container, envelope, and delivery charge Actual cost Duplication of documents and other media printed by outside Actual cost to produce Staﬀ redaction time for body-worn camera footage* * The City will charge all requestor’s requesting body-worn camera footage except those listed in RCW 42.56.240(e)(i) for the time it takes the City to redact the footage, see RCW 42.56.240(14)(f)(1). These charges are based on the average per minute salaries of the City employees responsible for video redaction 0.8266 (0.83)0.94 per minute multiplied by the duration in minutes of the portion of the video which is redacted Section 13: Fees for Franchise Applications. Pursuant to AMC Title 21, fees for various services and actions for franchise applications shall be listed in Table 13: Fees for Franchise Applications. Table 13: Fees for Franchise Applications Franchise Application Fee 1,000.00 Legal Review of Franchise Application Actual costs CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 20 Section 14: Fees for GIS Products. Fees for various services and actions for GIS shall be listed in Table 14: Fees for GIS Products. Table 14: Fees for GIS Products Zoning and Land Use Maps 14.00 11 x 17 8.00 2 x 3 15.00 3 x 3 22.00 3 x 4 28.00 Map CD 29.00 Data CDs / FTP 29.00 per client Hourly Rate for Custom Work 140.00 per hour, ½ hour minimum Laminating 4.00 per square foot Shipping Actual Cost of container and postage Section 15: Finance Department Services. Fees for various services, actions, and permits for ﬁnance services shall be listed in Table 15: Fees for Finance Department Services. Table 15: Fees for Finance Services Non-Suﬃcient Funds – Dishonored or disallowed draft or check 35.00 Establishing a new utility account 20.00 Reactivating an existing utility account 20.00 Shut oﬀ processing fee 50.00 Meter Tampering Fee 200.00 Section 16: Repeal of Previous Fee Resolution. Resolution 2024-012 is hereby repealed. Section 17: Eﬀective Date. This resolution will become eﬀective immediately upon passage. PASSED by the City Council and Approved by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 21 CITY OF ARLINGTON __________________________________________ Don Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiﬄe, City Attorney Page 1 RESOLUTION NO. 2024-000 A RESOLUTION REPLACING RESOLUTION NO. 2024-012, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase and decrease, or certain services or practices are discontinued, and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual beneﬁts derived therefrom; and, WHEREAS, the City has reviewed the fees in relationship to estimated staﬀ time to complete various tasks, and believes some fees should be updated; and WHEREAS, the City Council held a public hearing concerning the establishment of the fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and ﬁnes levied against code violators, are hereby adopted: Section 1. Fees and Charges – General 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a speciﬁc action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in eﬀect at the time the speciﬁc action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-proﬁt organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 2 Section 2: Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 2.1: Land Use Fees. Table 2: Land Use Fees Action Fee ($) Land Use Permits Zoning Permit Special Use Permit Hearing Examiner Fee if required Conditional Use Permit Hearing Examiner Fee Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment Mobile Sales and Deliveries Development Agreement Associated with Land Use Actions additional costs if accrued Not Associated with Land Use Actions if Preliminary Plat Conditional Use Permit for a Major Plat or Unit Lot Subdivision ≥ 10 7,000.00 plus Hearing Examiner Fee Permit for a Minor Plat or Unit Lot Subdivision ≤ 9 3,100.00 Final Plats Major Plat or Unit Lot Subdivision ≥ 10 plus actual cost of consultant Minor Plat or Unit Lot Subdivision ≤ 9 plus actual cost of consultant Binding Site Plan Conditional Use Permit for Binding Site Plan ≥ 10 Examiner Fee actual cost of consultant Zoning Permit for Binding Site Plans ≤ 9 Lots plus actual cost of consultant Text and/or Design Deviation Lot Line Adjustment or Changes to Number of Lots plus actual cost of consultant Subarea Plan Subarea Plan (rivately nitiated)of Design Review Administrative with Building Permit ( permit required): Residential Inﬁll & Old Town 180.00 Administrative Design Review Board Mixed-Use Development Conditional Use Permit Examiner Fee Special Use Permit Examiner if required Zoning Permit 2,300.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 3 Action Fee ($) Forest Practice Permit Permit Review 450.00 Forest Practice Permit Application 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 125.00 plus 125.00 per acre Review Fee To Lift Moratorium Inspection Fee Tree Replacement Mitigation In Lieu Fee with Permit: Number of Trees Removed x 3 for 32.50 per replacement tree Hearing Examiner Single Family Residence or Duplex (1 Structure) Variance, Special Use Permits, or Conditional Use 1,750.00 Commercial, Industrial, Multi-Family, Public Agency: Variances, Special Use Permits, or Conditional Use Permits, Shoreline Substantial Development Permits, Rezone Recommendations 3,000.00 Multi Permit Application (Consolidated Hearings, not including Appeals) Mixed-Use Development Permits, Preliminary Subdivision, Plats, or Binding Site Plans, Variances and Conditional Use Permits 3,850.00 Appeals of Administrative Decisions, Interpretations, Enforcement Orders, Licensing Decisions, and SEPA Threshold Determinations, as well as other Regulatory, Enforcement, or Quasi-Judicial matters not addressed in the ﬂat-fee rate schedule 225.00 per hour Appeals Commission To Hearing Examiner plus actual cost of Hearing Examiner Reconsideration of Decision By: Community Development Director and/or Designee Planning Commission Examiner 250.00 plus actual cost of Hearing Examiner Permit Extension Resubmittal Extension Amendment to or Modiﬁcation of Permit Insigniﬁcant Design Deviations Minor Amendment Major Amendment actual cost of Hearing Examiner Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination 1,700.00 plus actual cost of consultant CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 4 Action Fee ($) Land Use Zoning Code Ordinance Amendment Amendment to Text of Title 20 Zoning Ordinance 750.00 Amendment to Zoning Map (Rezone) < 5 acres 1,200.00 Comprehensive Plan Amendment Minor Amendment (ycle) Major Amendment (5 ycle) Annexations Submission of 10% Petition Submission of 60% Petition Boundary Review Board Application Filing Fee 50.00 paid directly to Snohomish County If it goes to Boundary Review Board Hearing Shoreline Development Permit Shoreline Development Exemption Letter Shoreline Substantial Development Permit or Shoreline Variance in conjunction with a Land Use 550.00 Shoreline Substantial Development Permit or Shoreline Variance not in conjunction with a Land 1,100.00 Shoreline Conditional Use Permit 00.00 plus Hearing Examiner Fee Signiﬁcant Tree & Street Tree Removal Signiﬁcant Tree Removal requires replacement rate of 3:1 or pay mitigation in lieu fees per replacement tree 150.00 per replacement tree x 3 = 450.00 per tree removed Street Tree Removal requires replacement of 1:1 or pay mitigation in lieu fees per replacement tree 1,030.00 per tree removed Variance Administrative (in addition to land use permit) Hearing Examiner:mit or if Administrative Variance is recommended to Hearing paid a 1,300.00 plus actual cost of Hearing Examiner General Information Meeting wo eetings Subsequent eetings 350.00 per meeting SEPA Review (note: review of checklist included with Land Use Permit fee) SEPA Only (ermit) Environmental Impact Statement (EIS)1,100.00 plus actual cost of consultant Outside Consultants Review for Land Use Permits Actual Cost of Review and/or Written Reports Change of Use Change of Use Land Use Site Plan Review (dditional Design Review ees may apply)180.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 5 Action Fee ($) Critical Area Review Critical Area Site Plan Review (no land use permit) 180.00 Floodplain Development Flood Hazard Permit (in addition to permit) Deferral of Impact Fee Application Request of Utility Services Outside City Limits Utility Extension Agreement Family Residence / Duplex 225.00 Utility Extension Agreement Other Development Property Tax Exemption Certiﬁcate Public Notice / Publication Public Notice Preparation and Posting Newspaper Publication Actual cost of publication per Everett Herald fee Postage for Mailings Actual cost of postage per USPS fee Recording Recording Fees / Conformed Copies Snohomish County Auditor Miscellaneous Staﬀ Time Administrative Staﬀ Processing / Technology Fee Added to all Land Use, Civil, Utility, & Building Permits 25.00 Processing Surcharge / Service Fee 3% of actual cost Electronic Funds Transfer Fee 0.50 per transaction Section 3: Public Works Fees. Fees for various services, actions, and permits shall be listed in Tables 3-1: Review Fees, 3-2: Grading Plan Review Fees, 3-3: Grading Plan Fees, and 3-4: Public Works Labor and Equipment Charges. Table 3-1: Review Fees Action Fee ($) Civil Review 6% of Engineer’s Estimated Cost of Construction with a minimum charge of 1,600.00 Administrative Review Fee 250.00 each Miscellaneous Engineering Fee 550.00 each As-Built Review Fee Included in the Civil Review Fee Final Plat Review Fee Included in the Civil Review Fee Inspection Fee 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual Costs Simple Site Plan Review: (Single Family Residence with maximum 2 lots 275.00 per Lot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 6 Action Fee ($) Right of Way 6% of Engineer ’s Estimated Cost of Construction or maximum 1,100.00 with a minimum charge of 125.00 1,100.00 Miscellaneous – 200.00 1,100.00 plus actual cost Permit for Non-Construction Use of Right of Way per AMC Chapter 12.50 Application quare foot (nnual) Commercial Zones including, but not limited 0.45 Business Zones including, but not limited to, 0.40 600.00 plus actual cost of Hearing Examiner Table 3-2: Grading Plan Review Fees 50 cubic yards or Less 100.00 51 to 100 cubic yards 120.00 101 to 1,000 cubic yards 160.00 c First 1,000 cubic yards for each additional ubic fraction thereof 200.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional ubic fraction hereof 300.00 100,001 to 200,000 cubic yards For the ﬁrst 100,000 cubic yards for each additional 10,000 ubic fraction hereof 400.00 200,001 cubic yards or More For the ﬁrst 200,000 cubic yards for each additional 10,000 ubic fraction hereof 500.00 dditional eview required by changes, additions, or revisions to approved plans.New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 7 Table 3-3: Grading Permit Fees Base Permit Fee 100.00 50 cubic yards or less 120.00 51 to 100 cubic yards 160.00 c First 100 cubic yards for each additional 100 ubic fraction hereof 200.00 1,001 to 10,000 cubic yards First 1,000 cubic yards for each additional 1 ubic fraction hereof 300.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional 1 ubic fraction hereof 500.00 100,001 cubic yards or more For the ﬁrst 100,000 Cubic Yards for each additional 10,000 ubic fraction hereof 600.00 Table 3-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment (“Blue Book”). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and maintenance cost and/or comparable rates charged by other organizations. Item Fee ($) Labor Rate Cost Lead Maintenance Worker Senior Maintenance Worker Maintenance Worker Administrative Staﬀ Equipment Rate Cost Pick Up Truck Dump Truck Back Jetter Truck Snow Plow Street Sweeper CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 8 Section 4: Building, Plumbing, Mechanical, Fire Permit and Plan Review Fees. For determining the value of a structure, the most current Building Valuation Data as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 4-1: Building Permit Fees, 4-2: Building Plan Fees, 4-3: Miscellaneous Building Permit Fees and 4-4: Miscellaneous Building Inspection & Plan Review Fees. Table 4-1: Building Permit Fees 4 1.00 – 500.00 35.50 0.00 to 500.00 501.00 – 2,000.00 35.50 4.57 For the ﬁrst 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2,001.00 – 25,000.00 104.05 21.03 For the ﬁrst 2,000 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 587.74 15.24 For the ﬁrst 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to 50,001.00 – 100,000.00 967.24 10.61 For the ﬁrst 50,000.00 PLUS for each additional 1,000.00, of fraction thereof, to and including 100,000.00 100,001.00 – 500,000.00 1,497.74 8.41 For the ﬁrst 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,861.74 7.19 For the ﬁrst 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 1,000,000.00 1,000,001.00 and Up 8,456.74 5.49 For the ﬁrst 1,000,000.00 PLUS for each additional 1,000.00 or fraction thereof Table 4-2: Building Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 9 Table 4-3: Miscellaneous Building Permit Fees 100.00 plus Inspection Fee (portable and stand-alone)250.00 plus Inspection Fee (over 7 Feet in Height)100.00 plan review plus Inspection Fee 500.00 500.00 100.00 Table 4-1 & 4-2 75.00 500.00 500.00 100.00 -–75.00 -–100.00 plan review; permit fee, Table 4-1 (permit not required under 4 feet)100.00 or IBC Valuation, whichever is greater Sign Permit Table 4 & 4 ; minimum 100.00 Solar Permits Table 4 & 4 Swimming Pool or Spa ee for each pool or spa; private or public Table 4-1 & 4-2 Washington State Surcharge (RCW 19.27.085) Commercial Building Permit Residential Building Permit Each Additional Residential Unit Table 4-4: Building Permit Fees Inspections outside of normal business hours 150.00 per hour (minimum charge 1 hour) Re-inspection fees (includes two inspections) 75.00 per hour Inspection of which no fee is speciﬁcally indicated 75.00 per hour (minimum charge 1 hour) For use of outside consultants for plan review and inspections, or both Actual costs Operating Permit Inspections Stop Work Order (working without a valid permit) Double ermit f whichever is less Revise Site Plan after Plan Review is Completed Permit Extension 2% of total building permit f ; minimum 110.00 and maximum 500.00 Revise Building Plan During Plan Review < 50% Review Completion > 50% Review Completion New Plan Review Fee Revised Building Plans after Issuance of Permit New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 10 4.2 Plumbing Permit and Plan Fees. Plumbing fees shall be as listed in Table 4-5: Plumbing Permit Fees and Table 4-6: Plumbing Plan Review Fees. Table 4-5: Plumbing Permit Fees per unit. A plan review fee of 65% per Table 4-6 for plumbing permits will be assessed at time of - Additional Plan Review Fees $ 75.00 Alteration / Repair Piping $ 15.00 Backﬂow Assembly $ 25.00 Base Plumbing Fee $ 25.00 Bath / Shower Combo $ 15.00 Building Main Waste $ 25.00 Clothes Washer $ 15.00 Dishwasher $ 15.00 Drinking Fountain $ 15.00 Floor Drains $ 15.00 Grease Interceptor $ 75.00 Grease Trap $ 25.00 Hose Bibb $ 15.00 Icemaker / Refrigerator $ 15.00 Irrigation – per meter $ 25.00 Kitchen Sink & Disposal $ 15.00 Laundry Tray $ 15.00 Lavatory $ 15.00 Medical Gas Piping ≤ 5 Inlets / Outlets $ 60.00 Medical Gas Piping for each additional Inlet / Outlet > 5 $ 5.00 Miscellaneous – Regulated by Plumbing Code (not otherwise speciﬁed) $ 15.00 Pretreatment Interceptor $ 15.00 Re-Inspection Fee (all) $ 75.00 Roof Drains $ 15.00 Shower (only) $ 15.00 Sink (Bar, Service, etc.) $ 15.00 Toilets $ 15.00 Urinal $ 15.00 Vacuum Breakers $ 25.00 Water Heater $ 25.00 Water Heater - Tankless $ 25.00 Table 4-6: Plumbing Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 11 4.3 Mechanical Permit Fees. Mechanical permit fees shall be as listed in Table 4-7: Mechanical Permit Fees and Table 4-8: Mechanical Plan Review Fees. Table 4-7: Mechanical Permit Fees calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee - Additional Plan Review Fees $ 75.00 Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Air Conditioning Unit > 100 Btu/h $ 25.00 Air Conditioning Unit > 500 Btu/hp $ 50.00 Air Handling Units $ 15.00 Base Mechanical Fee $ 25.00 Boiler < 100 Btu/h > 3 hp $ 15.00 Boiler > 1 million Btu/h < 50 hp $ 25.00 Boiler > 1.5 million Btu/h < 50 hp $ 50.00 Boiler > 100 Btu/h 3-15 hp $ 15.00 Boiler > 500 Btu/h 15-30 hp $ 25.00 Commercial Hoods – Type I / II $ 25.00 / 50.00 Diﬀusers $ 15.00 Dryer Ducting $ 15.00 Ductwork (drawings required) $ 25.00 Evaporative Coolers $ 15.00 Exhaust / Ventilation Fans $ 15.00 Fireplace / Insert / Stove $ 15.00 Forced Air Heat ≤ 100 Btu/h $ 15.00 Forced Air Heat > 100 Btu/h $ 25.00 Gas Clothes Dryer $ 15.00 Gas Fired Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Gas Fired Air Conditioning Unit > 100 Btu/h $ 25.00 Gas Fired Air Conditioning Unit > 500 Btu/hp $ 50.00 Gas Piping ≤ 5 Units $ 15.00 Gas Piping for each additional unit > 5 $ 2.00 Heat Exchangers $ 15.00 Heat Pump-Condensing Unit $ 25.00 Hot Water Heat Coils $ 15.00 Miscellaneous – Regulated by Mechanical Code (not otherwise speciﬁed) $ 15.00 Package Units ≤ 100 Btu / > 100 Btu $ 25.00 / 50.00 Range / Cook Top – Gas Fired $ 15.00 Refrigeration Unit ≤ 100 Btu/h $ 15.00 Refrigeration Unit > 100 Btu/h $ 25.00 Refrigeration Unit > 500 Btu/h $ 50.00 Re-Inspection Fee (all) $ 75.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 12 MECHANICAL PERMIT FEES (Per Unit) Commercial mechanical permits are required to submit line drawings. A permit fee shall be calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee Residential Range Hood $ 15.00 Unit Heaters ≤ 100 Btu/h $ 15.00 Unit Heaters > 100 Btu/h $ 25.00 Variable Air Volume Boxes (part of Air Conditioning System) $ 10.00 Wall Heaters – Gas Fired $ 25.00 Water Heater – Gas Fired $ 25.00 Table 4-8: Mechanical Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 4.4 Fire Permits and Plan Review Fees. Fire permit fees shall be as listed in Table 4-9: Fire Permit Fees and Table 4-10: Fire Plan Review Fees. Table 4-9: Fire Permit Fees FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 201 to 300 575.00 > 300 600.00 plus 50.00 per 100 additional devices For Hydraulically designed systems multiply the fees above by 2 * 1 to 100 375.00 101 to 200 475.00 201 to 300 600.00 > 300 625.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 13 FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 10 175.00 11 to 25 225.00 26 + 275.00 * – NFPA 13D SYSTEM INSTALLED – NOT REQUIRED – FEE REDUCED 50% Pre-Engineered 200.00 Custom Engineered 275.00 Class I – New or Existing 150.00 Class II – New or Existing 150.00 Fire Pump 300.00 each Additional Hydrostatic Pressure Test (1 test included per permit) 150.00 Additional Cover Inspection (1 cover inspection included per permit)75.00 SPRAY BOOTHS (105.7) & INDUSTRIAL OVENS (105.7.7) Spray Booths Fee ($) Engineered w/ Documents Built or used w/o Documents Industrial Oven NOTE: SEPARATE SPRINKLER SYSTEM REQUIRED ** Devices include separate individual portions of a Fire Sprinkler System such as: Sprinklers, Risers, Valves, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). FIRE ALARM SYSTEM NFPA 72 (105.7.3) 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 14 FIRE ALARM SYSTEM NFPA 72 (105.7.3) NEW COMMERCIAL SYSTEM Number of Sprinklers or Devices* Fee ($) 1 to 100 350.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices NOTE: In additional to device* fees shown, the following fees also apply. FACP AND/OR TRANSMITTER New 200.00 Replace 125.00 NOTE: All Central Station Monitoring must be UL or FM Listed. *Devices include separate individual portions of a Fire Alarm System such as: Initiating Devices, Notiﬁcation Appliances, Flow Switches, Supervisory Switches, Magnetic Door Hold-Open Devices, Remote Annunciators, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). Table 4-10: Fire Plan Review Fees < $12,000.00 200.00 $12,000.00 and Over 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 Section 5: Annual Fire Self-Inspection Program Fees. Fees for the annual ﬁre self- inspection program and re-inspections shall be as listed in Table 5: Annual Fire Self- Inspection Fees. Table 5: Annual Fire Self-Inspection Fees Life-Safety Inspections of Businesses Annual Base Fee 60.00 Initial Inspection 0.00 Satisfactory Re-Inspection 0.00 Unsatisfactory Re-Inspection for Corrections 100.00 Unsatisfactory Re-Inspection for Corrections Second and Each Additional 200.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 15 Section 6: Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 6: Fees for the Use of City Owned Facilities community youth related activities and Neighborhood Watch meetings may be waived One to Three Hours 20.00 per hour Over Three Hours 90.00 - One to Four Days 100.00 per rental Ballﬁeld Rental 10.00 per hour – 2 hours minimum Ballﬁeld Lighting (Sept-Mar) 3.00 per 2 hours of use after 5:00 pm Ballﬁeld Lighting (Apr-Aug) 3.00 per 2 hours of use after 7:00 pm 4 X 20 Foot Bed 20.00 per season 4 X 8 Foot Bed 15.00 per season 2 X 8 Foot Bed 10.00 per season Section 7: Fees for the Arlington Municipal Airport. Fees for various services and actions regarding the Arlington Municipal Airport shall be as listed in Table 7: Fees for the Arlington Municipal Airport. Table 7: Fees for the Arlington Municipal Airport - Single Hangar 281.22 monthly Twin Hangar 446.19 monthly – Tie-Down Aircraft 50.00 monthly Transient Aircraft Parking 5.00 per night Large Aircraft Parking 50.00 per night Short Term Parking 5.00 per night Long Term Parking 50.00 monthly Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Commercial Land 0.89 per square foot Ultralight Area 0.27 per square foot T-Hangar Development 0.29 per square foot Mill Site 0.24 per square foot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 16 Action / Service Rate / Fee ($) Short Term Land Use – Special Events (Subject to Sales Tax) Emergency Vehicle Operator Course (EVOC) Triangle Area 178.14 per day Use Agreement Aviation Land 0.32 per square foot Industrial Land 0.40 per square foot Mill Site 0.24 per square foot Administrative Fee 100.00 Power Panels 200.00 per day Landside Parking 100.00 monthly Proximity Cards New Card 1st card free Additional Cards 10.00 each Card Renewal – Biennial 10.00 each Lost or Stolen 40.00 each Putnam Hall Meeting Room Deposit 50.00 Hourly Rate 15.00 Daily Rate 75.00 Miscellaneous Fees Fuel Fees 0.05 per gallon Waiting List Fee 25.00 Annual Waiting List Renewal Fee 5.00 Late Charge on all Billed Accounts Past 20 Days 5% of outstanding balance Section 8: Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 8: Appeal Fees for Violations and Abatement. Table 8: Appeal Fees for Violations and Abatement To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Forest Practice Violation Fine 317.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 17 Section 9: Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 9: Licensing Fees. Table 9: Licensing Fees New Application / Renewal Business License under AMC Chapter 5.28 60.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First Vehicle Each Vehicle thereafter 35.00 Sexually Oriented Adult Entertainment under AMC 5.36 Annual License for License of Manager and Entertainers Required Annual License for the Adult Entertainment Business is Required Section 10: Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 10: Dog Licensing Fees. 10.2 Per RCW 40.60.380, the City of Arlington shall honor a request by a blind person or hearing-impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed. Table 10: Dog Licensing Fees Dog – unaltered (annual tag) 40.00 Dog – altered (lifetime tag) 20.00 Dog – altered (senior citizen owner – lifetime tag) 10.00 Replacement Tag Fee 5.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 18 Section 11: Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 11: Fees for Police Services. Table 11: Fees for Police Services Fingerprinting 20.00 Concealed Weapons Permits: 1. New Permit 2. Permit Renewal 3. Lost or Stolen Permit 4. Late Renewal of Permit All charges per RCW 9.41.070 5.00 Permitium service fee, plus 0.30 per transaction, plus 3.3% of total transaction Anti-Harassment Order Service (Includes service, return of service, mileage & fuel costs) 80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.160, Prohibited Parking 2. Fine if paid within 24 hours of issuance 3. Fine if not paid within 30 days of issuance, or if notice of infraction is mailed, 33 days from the date the 50.00 25.00 100.00 Section 12: Fees for Duplication and Redaction of Public Records. 12.1 Fees for various services and actions for duplication and redaction of public records shall be consistent with the provisions of RCW 42.56.120 and listed in Table 12: Fees for Public Records Services. 12.2 The City of Arlington ﬁnds that calculating the actual costs of scanning per page in order to fulﬁll a public records request would be unduly burdensome for the following reasons: (a) The City employs over 120 employees. Because all City employees contribute to the production of public records requests and all employees earn diﬀerent salaries or rate of pay, the public records oﬃcer would have to be privy to salaries of all employees in order to calculate the invoice; (b) Employees supplying scanned records to the public records oﬃcer would be required to track time spent, thereby creating a burden for those employees without workstations as well as additional work not assigned in many employees’ job descriptions and or union contracts; (c) The City’s public records oﬃcer would be required to maintain a record of all employees who contribute to each part of a public record request and potentially charge diﬀerent amounts for multiple scanned pages; CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 19 (d) The City uses more than seven document scanning machines with diﬀerent costs and lease agreement fees which change from time to time. The cost of supplies for the City’s various scanning machines is subject to change based on current market rates. Calculating the portion of the machines and supplies used toward scanning public records would require knowledge of the cost of supplies and an in-depth analysis of timing and application multiplied by each contributing employee’s hourly rate of pay; and (e) The response time to a public records request may be delayed in order to calculate scanning costs and create an invoice with diﬀerent rates of scanning charges. Table 12: Fees for Public Records Services In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page Provision of ﬁles or attachments and provide by electronic delivery 0.05 per 4 ﬁles or attachments transmission 0.10 per gigabyte (GB) Storage media (USB or CD), container, envelope, and postage delivery charge Actual cost Duplication of documents and other media printed by outside Actual cost to produce Staﬀ redaction time for body-worn camera footage* * The City will charge all requestor’s requesting body-worn camera footage except those listed in RCW 42.56.240(e)(i) for the time it takes the City to redact the footage, see RCW 42.56.240(14)(f)(1). These charges are based on the average per minute salaries of the City employees responsible for video redaction 0.94 per minute multiplied by the duration in minutes of the portion of the video which is redacted Section 13: Fees for Franchise Applications. Pursuant to AMC Title 21, fees for various services and actions for franchise applications shall be listed in Table 13: Fees for Franchise Applications. Table 13: Fees for Franchise Applications Franchise Application Fee 1,000.00 Legal Review of Franchise Application Actual costs CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 20 Section 14: Fees for GIS Products. Fees for various services and actions for GIS shall be listed in Table 14: Fees for GIS Products. Table 14: Fees for GIS Products Zoning and Land Use Maps 14.00 11 x 17 8.00 2 x 3 15.00 3 x 3 22.00 3 x 4 28.00 Map CD 29.00 Data CDs / FTP 29.00 per client Hourly Rate for Custom Work 140.00 per hour, ½ hour minimum Laminating 4.00 per square foot Shipping Actual Cost of container and postage Section 15: Finance Department Services. Fees for various services, actions, and permits for ﬁnance services shall be listed in Table 15: Fees for Finance Department Services. Table 15: Fees for Finance Services Non-Suﬃcient Funds – Dishonored or disallowed draft or check 35.00 Establishing a new utility account 20.00 Reactivating an existing utility account 20.00 Shut oﬀ processing fee 50.00 Meter Tampering Fee 200.00 Section 16: Repeal of Previous Fee Resolution. Resolution 2024-012 is hereby repealed. Section 17: Eﬀective Date. This resolution will become eﬀective immediately upon passage. PASSED by the City Council and Approved by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-000 Page 21 CITY OF ARLINGTON __________________________________________ Don Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiﬄe, City Attorney City of Arlington Council Agenda Bill WS #2 Attachment December 9, 2024 Washington State Department of Transportation (WSDOT) Right-of-Way (ROW) Procedures WSDOT ROW Procedures WSDOT Administrative Settlement Policy & Procedure Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Council is being asked to approve updates to the attached ROW Acquisition and Procurement Procedures and Policies. Occasionally the City has to procure ROW as part of a Transportation Improvement Project. Since a portion of these projects may be funded in part by WSDOT (state) or federal grant monies, there are specific ROW Acquisition and Procurement Procedures and Policies that the City must adopt and follow. These procedures are attached as follows: 1. WSDOT ROW Procedure 2. Administrative Settlement Policy Procedure These are the same procedures approved by Council in 2021 with minor updates required by WSDOT. These updated ROW Acquisition Procurement Procedures and Policies have been reviewed and approved by WSDOT. ALTERNATIVES: Remand to staff for additional edits. Do not approve policy and procedures. “Workshop; discussion only. At the December 16, 2024 Council meeting, the recommended motion will be, “I move to approve the right-of-way acquisition and procurement procedures and policies for the City of Arlington as attached.” Right of Way Procedures The City of Arlington (Agency), needing to acquire real property (obtain an interest in and/or possession of) in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act and applicable federal regulations (49 CFR Part 24) and state law (Ch. 8.26 RCW), and state regulations (Ch. 468-100 WAC) hereby adopts the following procedures to adhere to all applicable laws, statutes, and regulations. The Agency is responsible for the real property acquisition and relocation activities on projects administered by the Agency and must acquire right of way (ROW) in accordance with the policies set forth in the Washington State Department of Transportation Right of Way Manual M 26-01 and Local Agency Guidelines (LAG). Below is a list of Agency staff, by name and position titles, who are qualified to perform specific ROW functions. Attached to these procedures are resumes for everyone listed within these procedures, which provide a summary of their qualifications. The procedures shall be updated whenever staffing changes occur. 1. The Agency has the staff with the knowledge and experience to accomplish the following ROW Disciplines: i. PROGRAM ADMINISTRATION: Oversee delivery of the ROW Program on federal aid projects for the Agency. Ensures ROW functions are conducted in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Ensures Agency’s approved ROW Procedures are current, including staff qualifications, and provides copies to consultants and Agency staff; • Oversight of ROW consultants; o use of consultant contract approved by WSDOT o management of ROW contracts o management of ROW files o reviews and approves actions and decisions recommended by staff & consultants o Overall responsibility for decisions that are outside the purview of consultant functions • Sets Just Compensation before offers are made; • Oversight and approval of Waiver Valuations per policy; • Oversight and approval of Administrative Settlements per policy; • Ensure the Agency has a relocation appeal process before starting relocation activities; • Obligation authority for their Agency; • Obtain permits (Non-Uniform Relocation Act (URA)); • Ensures there is a separation of functions to avoid conflicts of interest. • Verifies whether ROW is needed, and that the property rights and/or interests needed are sufficient to construct, operate, and maintain the proposed projects (see LAG Appendix 25.174, 25.175, & 25.176). James X. Kelly Public Works Director Katy Shores Engineering Administrative Specialist III Note: Staff included under Program Administration must have completed the eLearning Administrative Settlement and No ROW Verification training available at https://wsdot.wa.gov/business-wsdot/support-local- programs/local-programs-training/right-way-training-education ii. APPRAISAL Prepare and deliver appraisals on federal aid projects for the Agency. Ensures that appraisals are consistent and in compliance with state and federal laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal work; • Use an Appraiser from WSDOT’s Approved Consultant List if the Agency does not have qualified staff; • Prepare ROW Funding Estimate (not required to be completed by an appraiser & only when there are federal funds in the ROW Phase); • Prepare Wavier Valuation; • Obtain specialist reports; • Coordinate with engineering, program administration, acquisition, relocation, and/or property management, as necessary. Contract with qualified consultant iii. APPRAISAL REVIEW: Review appraisals on federal aid projects for the Agency to make sure they are adequate, and reliable, have reasonable supporting data, and approve appraisal reports. Ensures appraisals are adequately supported and represent fair market value and applicable costs to cure and are completed in compliance with state and federal laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal review work; • Use review appraiser from WSDOT’s Approved Consultant List if the agency does not have qualified staff; • Ensures project-wide consistency in approaches to value, use of market data, and costs to cure; • Coordinate with engineering, program administration, acquisition, relocation, and/or property management, as necessary. Contract with qualified consultant iv. ACQUISITION: Acquire, through negotiation with property owners, real property, or real property interests (rights) on federal aid projects for the Agency. Ensures acquisitions are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Use only qualified staff to perform acquisition activities for real property or real property interests, including donations; • To avoid a conflict of interest, when the acquisition function prepares a Waiver Valuation, only acquires property valued at $15,000 or less; • Provide and maintain a comprehensive written account of acquisition activities for each parcel; • Prepare Waiver Valuation justification and obtain approval; • Prepare Administrative Settlement and obtain approval; • Prepare Right of Way Funding Estimate (when there are federal funds in the ROW Phase); • Review title, and recommend and obtain approval for acceptance of encumbrances; • Ensure acquisition documents are consistent with ROW plans, valuation, and title reports; • Provide a negotiator disclaimer; • Maintain a complete, well-organized parcel file for each acquisition; • Coordinate with engineering, program administration, appraisal, relocation, and/or property management, as necessary. Contract with qualified consultant Note: Staff included under Acquisition must have completed the eLearning Administrative Settlement training available at https://wsdot.wa.gov/business-wsdot/support-local-programs/local- programs-training/right-way-training-education v. RELOCATION: Provide relocation assistance to occupants of property considered displaced by federally funded projects for the Agency. Ensures relocations are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Prepare and obtain approval of relocation plan before starting relocation activities; • Confirm relocation appeal procedure is in place; • Provide required notices and advisory services; • Make calculations and provide recommendations for Agency approving authority before making payment; • Provide and maintain a comprehensive written account of relocation activities for each parcel; • Maintain a complete, well-organized parcel file for each displacement; • Ensure occupants and personal property is removed from the ROW; • Coordinate with engineering, program administration, appraisal, acquisition, and/or property management, as necessary. Contract with qualified consultant vi. PROPERTY MANAGEMENT: Establish property management policies and procedures that will assure control and administration of ROW, excess lands, and improvements acquired on federal aid projects for the Agency. Ensures property management activities are completed in compliance with federal and state laws, regulations, policies, and procedures. Responsibilities/Expectations: • Account for use of proceeds from the sale/lease of property acquired with federal funds on other title 23 eligible activities; • Keep ROW free of encroachments; • Obtain WSDOT/FHWA approval for change in access control along interstate; • Maintain property records; • Ensure occupants and personal property is removed from the ROW; • Maintain a complete, well-organized property management file; • Coordinate with engineering, program administration, appraisal, acquisition, and/or property management, as necessary. Paul Ellis City Administrator James X Kelly Public Works Director Katy Shores Engineering Administrative Specialist III b. Any functions for which the Agency does not have qualified staff, the Agency will contract with another local agency with approved procedures, a qualified consultant, or the WSDOT. An Agency that proposes to use qualified consultants for any of the above functions will need to work closely with their ROW Local Agency Coordinator (LAC) and Local Programs to ensure all requirements are met. The LAC will perform spot-check reviews on selected federal aid or federal aid-eligible projects. The LAC must be given an opportunity to review all offers and supporting data before offers are made to the property owners. The number of spot- check reviews is dependent upon the scope of the project, the complexity of acquisitions, the local agency’s level of experience, and past performance. Spot check reviews may not be required on all projects but will lessen the risk of delays during ROW Certification. Additional information or parcel files may be requested by the LAC to ensure local agency compliance. c. The Agency’s Administrative Settlement Procedures indicating the approval authorities and the procedures involved in making administrative settlements need to be included with these procedures (see Exhibit A). d. An Agency wishing to take advantage of the Waiver Valuation process, properties valued up to $35,000 or less, need to complete Exhibit B of these procedures. 2. All projects shall be available for review by the FHWA and WSDOT at any time and all project documents shall be retained and available for inspection during the plan development, ROW, and construction stages, and for three years following acceptance of the projects by WSDOT. 3. Approval of the Agency’s procedures by WSDOT Local Programs may be rescinded at any time the Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations. The rescission may be applied to all, or part of the functions approved. Washington State Department of Transportation Approved By: Manager EXHIBIT A Agency’s Administrative Settlement Policy The City of Arlington hereby agrees to implement the following policy and procedures to expedite the acquisition of real property by agreements with owners and to avoid litigation and relieve congestion to the courts. It is the city’s intent to make every reasonable effort to expeditiously acquire real property by negotiation. Furthermore, the City of Arlington recognizes the inexact nature of the process by which just compensation is determined. Therefore, the implementation of the policies and procedures set forth are necessary in resolving differences with property owners: 1. Any administrative or stipulated settlement, which exceeds the fair market value, must be well documented and thoroughly justified. 2. The rationale for the settlement shall be set forth in writing. 3. The extent of written explanation is a matter of judgment and should be consistent with the circumstances and the amount of money involved. 4. The Consultant shall recommend to the Public Works Director or City Administrator that the proposed settlement should be approved. 5. The Public Works Director or City Administrator shall have authority to approve administrative settlements within the following ranges when it is determined that such action is in the public interest: Just Compensation Maximum Administrative Allowance $0 to $100,000 10% of fair market value ($10,000 max) $100,000 to $200,000 5% of fair market value ($20,000 max) 6. The City Council shall have authority to approve administrative settlements outside the above ranges, when it is determined that such action is in the public interest. 7. In arriving at a determination to approve an administrative settlement, the Public Works Director, City Administrator, and the City Council must give full consideration to all pertinent information, but not limited to the following: (a) All available appraisal, including the owner’s and the probably range of testimony in a condemnation trial. (b) The ability to acquire the property, or possession, through the condemnation process to meet the construction schedule. (c) The negotiator’s recorded information. (d) Recent court awards in cases involving similar acquisition and appraisal problems. (e) Likelihood of obtaining an impartial jury in local jurisdictions, opinion of legal counsel where appropriate. (f) Estimate of trial cost weighted against other factors. City of Arlington Washington State Department of Transportation Approved By: EXHIBT B Agency’s Waiver Valuation The City of Arlington, hereinafter (Agency), desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C, 49 CFR Part 24, and State directives, and desiring to take advantage of the waiver valuation process approved by the Federal Highway Administration (FHWA) for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation (WSDOT) as follows: Rules A. The Agency may elect to waive the requirement for an appraisal if the acquisition is simple, has a low fair market value, and the compensation estimate (including the cost to cure items) and the estimated property value is under $35,000. B. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers of $15,000 or less. C. The Agency must make the property owner(s) aware that an appraisal has not been completed on the property for offers over $15,001 and up to $35,000, and that an appraisal will be prepared if requested by the property owner(s). D. Special care should be taken in the preparation of the Waiver Valuation as no review is mandated, the preparer needs to ensure that the compensation is fair and that all the calculations are correct. Procedures A. A Waiver Valuation is prepared using comparable sales found and verified at the time of preparation. B. The Waiver Valuation is approved by the Agency staff listed under Program Administration within these Right of Way Procedures. Upon signature, an offer to the property owner(s) is authorized once the local agency coordinator has completed a Spot Check for the project. City of Arlington Washington State Department of Transportation Approved By: Exhibit C City of Arlington’s Relocation Appeal Procedures A) Appealable Actions. Any aggrieved person may file a written appeal with the City of Arlington in any case in which the person believes that the City has failed to properly consider the person's eligibility for relocation assistance. Such assistance may include, but is not limited to, the person's eligibility for, or the amount of, a payment required under Chapter 12 of the Washington State Department of Transportation Right of Way Manual, or a relocation payment required under WAC 468-100-010. B) Time Limit for Initiating Appeal. A person must file a written appeal with the Public Works Director within sixty (60) calendar days of receipt of the City's written determination of eligibility or entitlement. This written appeal shall be addressed to the Public Works Director, City of Arlington, 238 N Olympic Ave Arlington, WA 98223. Failure to timely file an appeal shall result in waiver of any appeal right. C) Appeal Requirements. Appeals must be in writing accompanied with the applicable appeal fee if any. The appeal shall include the following: 1. The City's project name 2. The Project Parcel number or the Tax Parcel number of the real property involved 3. Date of the relocation notice that is being appealed 4. Name of the aggrieved person(s) ("appellant(s)") 5. A statement of issues/concerns 6. An explanation of what the appellant is claiming; all facts, reasons, and any supporting evidence as to the nature of the grievance or why the appellant is otherwise aggrieved. 7. The relief requested 8. The signature, current address and telephone number of the appellant or the person's authorized representative. D) Right to Representation and Inspection of Documents. Any appellant has a right to be represented by legal counsel or other representative in connection with his or her appeal, but solely at the person's own expense. The appellant shall have a right to inspect and copy all written materials in City files pertinent to their appeal, subject to reasonable conditions consistent with the Public Records Act. The City shall have the right to charge a reasonable fee for providing copies of documents requested. E) Scope of Review of the Appeal. Appeal to Public Works Director. Within fourteen (14) days of receipt of an appeal under this chapter, the Public Works Director will evaluate the appeal to determine if it is complete. The Public Works Director will send written notice to the appellant informing them if the appeal has been determined to be complete or requesting additional information. If the appeal is determined to be complete, the Public Works Director will issue and mail to the appellant a written decision on the appeal, based on applicable relocation assistance regulations, within fifteen (15) days of the date of notice of completeness. If additional information is necessary to process the appeal, the Public Works Director will request the appellant to file any additional information within ten (10) days. Within fifteen (15) days of (a) receiving the requested additional information, or (b) the deadline for receiving the requested additional information if sufficient additional information is not received, the Public Works Director will issue and mail to the appellant a written decision on the appeal based on applicable relocation assistance regulations. A written decision on appeal issued by the Public Works Director pursuant to this section shall be the City's final decision unless an appeal of the Public Works Director's decision is filed. F) Appeal of Public Works Director Determination to City Council. If the appellant believes the Public Works Director has not correctly evaluated the appeal, the appellant may appeal the decision of the Public Works Director to the City Council by filing a written appeal with the Public Works Director within ten (10) days of the date of mailing of the City Public Work Director's decision. Appeals filed after the ten (10) daytime period has lapsed will not be considered. The City Council will conduct an open record hearing and review and make the final decision of the City on the appeal based on applicable relocation assistance regulations. City of Arlington __________________________________ ____________________ Don E. Vanney, Mayor Date City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: December 9, 2024 Ordinance Amending the 2024 Budget 2024 Draft Budget Amendment Summary Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: $10,514,300 BUDGET CATEGORY: See attached Exhibit A BUDGETED AMOUNT: $106,756,227 (modified 2024 budget) LEGAL REVIEW: DESCRIPTION: combined. 52% of total amendments are for the bond refinance and 24% are for capital projects or equipment. Most of the capital projects and equipment were already approved in previous years but timing was off between when the projects were originally planned and when they actually occurred. About 10% is transferring money between funds, this is not new spending, just getting resources in the appropriate fund to pay for applicable projects (i.e. transferring ARPA funding to the park improvement fund for the Smokey Point Blvd project). These amendments are paid for by grants, ARPA funding, accumulated reserves and other revenue increases. A public hearing on the proposed 2024 budget amendments will be held December 16, 2024. Council will be asked to take action on the attached ordinance following the public hearing. Most of the proposed amendments have been approved and/or discussed with council throughout the year. ALTERNATIVES: “I move to approve the ordinance amending the 2024 budget section of the 2023/2024 biennial budget for the City of Arlington and authorize the Mayor to sign the ordinance.” ORDINANCE NO. 2024-XXX AN ORDINANCE AMENDING ORDINANCE 2022-036 WHICH ADOPTED THE 2023-2024 BIENNIAL BUDGET OF THE CITY OF ARLINGTON BY PROVIDING SUPPLEMENT THERETO AND PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY FOR CALENDAR YEAR 2024 WHEREAS, staff has identified the need to make certain revisions to the 2023- 2024 Biennial Budget that were not foreseen when Ordinance No. 2022-036 was adopted on November 7, 2022, and WHEREAS, this ordinance was introduced with proper notice and citizens have been given the opportunity to comment, and WHEREAS, because this will require increasing the appropriation level in one or more funds, an amendment is needed, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON WASHINGTON AS FOLLOWS; Section 1. Pursuant to RCW 35A.34, the 2024 Budget section of the 2023-2024 biennial budget is hereby amended to provide for adjustments to expenditures, and by providing authority for any necessary transfers of money within or between funds as indicated in the “Amendment” column on the attached document Exhibit A. Section 2. That the attached is a summary of the amended budget for the year 2024 for the City of Arlington and that copies of the detailed amended budget are available to any interested taxpayer at the Finance Department, City Hall, Arlington, Washington. Section 3. This ordinance shall be in full force and effect five days after its passage and publication of a summary consisting of the ordinance title hereof as authorized by law. Passed by the City Council and APPROVED by the Mayor this 16th day of December, 2024. CITY OF ARLINGTON _______________________________ Don Vanney, Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _________________________________ Steven J. Peiffle, City Attorney DRAFT 2024 BUDGET AMENDMENTS Page 1 FUND Council Approval Date Item Amendment Notes GENERAL 7/15/2024 Bond refunding $ 5,500,000 The City refinanced it's 2014 LTGO bonds to reduce interest costs over the remaining life of the bonds. For accounting purposes, we must record the new bond issuance and bond proceeds (revenue) and record paying off the old bonds (expense). GENERAL PD - overtime $ 250,000 Budgeted OT $300,000, through October actual is $416,000. GENERAL PD - jail costs $ 300,000 Budgeted $1.077,500, through November 5 jail costs are at 90% of budget 6/17/2024 Early hire police officer $ 75,000 Early hire a patrol officer in 2024 that will backfill sergeant's promotion budgeted for in 2025. GENERAL included in monthly financial reports PD - contribution to equipment replacement $ 100,000 Need to increase to account for 9 cars added to the fleet in 2023 to implement take home car program. GENERAL 12/18/2023 Intersection Cameras $ 81,000 Council approved this item after the 2023/2024 budget was adopted and after 2024 budget modifications were completed. GENERAL 7/1/2024 In car camera system - body worn camera subscription renewal $ 66,000 A grant was received from the Washington Auto Theft Prevention Authority for the purchase of 2 in car camera systems and the AXON contract renewal. GENERAL 4/1/2024 AXON body worn cameras $ 21,000 The hiring of additional police officers requires additional licenses. GENERAL 11/6/2023 and 4/15/2024 LTAC grants awarded to City $ 57,800 The city was awarded a total of $75,800 in lodging tax grants. The projects being applied for were unknown at the time the 2023/2024 budget was developed. The 2024 budget anticipated $18,000 in grant awards. TOTAL - 001 $ 6,450,800 ARPA Approved in 2023 Budget Completion of utility security system upgrades $ 80,000 Project was expected to be completed in 2023 however additional cameras and access points were added to enhance security features at public work facilities. ARPA Approved in original ARPA budget Cybersecurity upgrades $ 62,000 This was a 3 year program 2022- 2024. Oversight by not including year 3 in the 2024 budget. ARPA Approved in original ARPA budget Food truck park design $ 14,500 Final invoice before budget was repurposed to Smokey Point Blvd project. DRAFT 2024 BUDGET AMENDMENTS Page 2 ARPA Approved in 2024 Budget Transfer to park improvement fund $ 960,000 Smokey Point Park project expenses recorded in park improvement fund. Council approved an increase in the project budget after original budget was adopted. Amendment for remaining contract for project management and construction. Restroom facility and playground equipment. TOTAL - 007 $ 1,116,500 STREETS FUND Approved in 2022 Capital Project Budget Parking for 3rd and 5th $ 300,000 The original budget in 2022 set aside about $80,000 but the full scope of work and cost estimate was unknown at the time. STREETS FUND Transfer for M&O services included in original 2023/2024 budget M&O services $ 110,000 Snow events in January 2024 and increase in medians, traffic circles, grass stirps and street lighting - some of this work is done after hours for safety reasons and overtime may be incurred. TOTAL - 101 $ 410,000 BOND CONSTRUCTION 6/1/2020 Bond Ordinance 2020-012 Design - police impound $ 50,000 In 2020 the council approved financing for a police impound facility and improvements to the M&O facility. The project has been delayed due to finding the optimal space. The city had anticipated these projects being completed in 2023 so no budget was allocated for 2024. TOTAL - 306 $ 50,000 PARK IMPROVEMENT Phase I adopted in 2024 budget. Phase II approved 7/1/2024 Smokey Point Blvd Park $ 960,000 Council approved an increase in the project budget after the original budget was adopted. Estimated what might be paid out in 2024 for project management phase 1 construction, restroom facility and playground equipment. The rest of the approved budget for this project will need to be carried forward to 2025. TOTAL - 311 $ 960,000 CEMETERY CAPITAL Cemetery fencing, sidewalk and Veteran Memorial repairs, wayfinding $ 20,000 Received a grant from the Department of Archaeology and Historic Preservation for $30,250 with no match requirement. TOTAL - 316 $ 20,000 EQUIPMENT REPLACEMENT 4/8/2024 Nutanix server $ 123,750 This was scheduled for replacement in 2025 however the current system can’t accommodate current workloads while maintaining the failover/disaster recovery efforts. Paid for from department contributions into equipment replacement fund. DRAFT 2024 BUDGET AMENDMENTS Page 3 EQUIPMENT REPLACEMENT 7/8/2024 Smartsheet annual subscription $ 58,000 Council approved the Smartsheet software in 2022. Smartsheet is used for city wide contract and project management. This item was inadvertently left out of the 2024 budget modifications for the 2024 renewal. Paid for by department contributions into the equipment replacement fund. EQUIPMENT REPLACEMENT Software included in original budget 2023/2024 budget Software cost increases $ 63,000 Cost increases higher than projected when the budget was developed in 2022. Microsoft office $25,000, Citrix $8,000, GIS software $3,000, Access point licensing $9,000 and Laserfiche renewal was missed during the 2024 modification process last year - $18,000 EQUIPMENT REPLACEMENT 5/6/2024 Kubota backhoe $ 53,000 Replace 1994 John Deere backhoe that has reached the end of its useful like. Paid for by parks equipment replacement fund. EQUIPMENT REPLACEMENT 1/16/2024 WW-51 Dump truck $ 72,000 The wastewater department has had a dump truck scheduled for replacement but deferred due to cost and availability of trucks. Purchased from Snohomish County. Paid for by wastewater equipment replacement funds. EQUIPMENT REPLACEMENT Included in 2023 budget WW-80 $ 140,000 Was originally included the 2023 budget to enter into the leased vehicle program. The vehicle was difficult to source through the lease program so it was decided to source somewhere else and purchase directly. Order was placed in 2023 but the vehicle wasn't received until 2024. EQUIPMENT REPLACEMENT Included in 2023 budget Outfitting A-25, 26 & 27 airport vehicles $ 36,000 These were vehicles that joined the lease program with Enterprise. The vehicles were budgeted in 2023 but not received until December so outfitting occurred in 2024. EQUIPMENT REPLACEMENT Collision - repairs for L-112 $ 20,000 $11,000 - Collision for police vehicle L-112, covered by insurance less deductible. Anticipating another claim for repairs, estimating $9,000. EQUIPMENT REPLACEMENT Various - interest on leased vehicles $ 34,250 Interest rates are quite a bit higher than when the city initiated the lease program in 2022 and the resale market isn't as advantageous as it was post pandemic. The city currently has 17 vehicles in the lease program. The lease program has been ceased and no new vehicles will enter the program as it is more cost effective to purchase off State contract. TOTAL - 320 $ 600,000 AIRPORT 3/25/2024 Solar project $ 700,000 Council approved a contract with Veregy for the airport solar project in the amount of $667,970. One change order has been issued bringing the contract up to $700,005. Paid for in part form WSDOT grant for $250,000. TOTAL - 402 $ 700,000 SEWER FUND Operating supplies $ 50,000 Increased chemical use and increased cost of product for waste water treatment plant. SEWER FUND Professional services $ 75,000 Services related to waste hauling, calibrating flow meters and waste screening services. DRAFT 2024 BUDGET AMENDMENTS Page 4 SEWER FUND Biosolids hauling $ 32,000 Additional biosolids hauling necessary. SEWER FUND Repairs and maintenance $ 25,000 Additional unexpected repairs and maintenance to vehicles and equipment. Total - 404 $ 182,000 STORM FUND Transfer to Cemetery $ 25,000 Cemetery staff performing work for public works. This is a transfer to reimburse the Cemetery as the salary costs for that employee are paid out of the Cemetery Fund. TOTAL - 412 25,000$ SUB TOTAL GENERAL FUND 6,450,800$ 61% SUB TOTAL ALL OTHER FUNDS 4,063,500$ 39% GRAND TOTAL ALL MODIFICATIONS 10,514,300$ Capital 24% Bonds 52% Transfers 10% Operations 9% Technology 5% BUDGET AMENDMENT EXPENSE CATEGORIES EXHIBIT A 2024 AMENDMENTS ADOPTED BUDGET MODIFIED BUDGET 2024 AMENDED BUDGET ORDINANCE 2022-036 ORDINANCE #2023-019 AMENDMENTS ORDINANCE GENERAL FUND 21,800,174$ 23,399,174$ 6,450,800$ 29,849,974$ GENERAL FUND MANDATORY RESERVE FUND - -$ -$ PROGRAM DEVELOPMENT FUND - GENERAL 26,000 26,000$ 26,000$ CED PERMITTING FUND 1,586,235 1,586,235$ 1,586,235$ AMERICAN RESCUE PLAN ACT 320,483 2,221,840$ 1,116,500$ 3,338,340$ STREETS MAINTENANCE FUND 976,091 1,066,091$ 410,000$ 1,476,091$ GROWTH FUND 2,987,500 4,388,501$ 4,388,501$ PUBLIC ART FUND 205,000 260,000$ 260,000$ LODGING TAX FUND 211,479 211,479$ 211,479$ CEMETERY FUND 481,656 492,156$ 492,156$ TRANSPORTATION SALES TAX FUND 2,615,000 3,185,000$ 3,185,000$ REET 1 FUND 520,538 977,399$ 977,399$ REET 2 FUND 525,400 982,261$ 982,261$ CAPITAL FACILITIES/BUILDING FUND 1,874,744 2,515,744$ 50,000$ 2,565,744$ TRANSPORTATION IMPROVEMENT FUND 19,232,500 20,332,500$ 20,332,500$ PARK IMPROVEMENT 52,100 3,837,458$ 960,000$ 4,797,458$ CEMETERY CAPITAL IMPROVEMENTS FUND - -$ 20,000$ 20,000$ EQUIPMENT REPLACEMENT FUND 961,529 1,216,529$ 600,000$ 1,816,529$ AIRPORT FUND 4,353,130 4,667,630$ 700,000$ 5,367,630$ WATER FUND 4,672,314 4,709,314$ 4,709,314$ SEWER FUND 7,132,923 7,189,923$ 182,000$ 7,371,923$ WATER IMPROVEMENT FUND 2,310,000 4,510,000$ 4,510,000$ SEWER IMPROVEMENT FUND 1,760,000 3,160,000$ 3,160,000$ STORM WATER CIP FUND 675,000 2,167,500$ 25,000$ 2,192,500$ AIRPORT RESERVE FUND 2,215,500 2,215,500$ 2,215,500$ W/S BOND RESERVE FUND - -$ -$ STORMWATER MANAGEMENT FUND 1,285,707 1,298,207$ 1,298,207$ AIRPORT CIP 6,951,500 6,951,500$ 6,951,500$ MAINTENANCE & OPERATIONS FUND 3,018,836 3,036,836$ 3,036,836$ CEMETERY PRE-NEED TRUST FUND 4,000 4,000$ 4,000$ CITY FIDUCIARY ACTIVITY 147,450 147,450$ 147,450$ CEMETERY ENDOWMENT FUND -$ -$ GRAND TOTAL ALL FUNDS 88,902,789$ 106,756,227$ 10,514,300$ 117,270,527$ City of Arlington Council Agenda Bill Item: WS #4 Attachment DCOUNCIL MEETING DATE: December 9, 2024 October 2024 Financial Report Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Smartsheet Active Project Report Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 2024 October Financial Report – Kristin Garcia, Finance Director Sales Tax: Chart 1 shows total sales tax revenues from January through October of each respective year, with a steady increase up to 2022 and a 16% decline in revenue between 2023 and 2024. Between 2021 and 2023 the city had a large online retailer project that played a major factor in the decline of revenue since 2022. Chart 2 removes revenue generated from the large online retailer project to see what “normal activity” would look like during the same time period. Revenues were at a steady increase and hit the peak in 2022, stabilized between 2022 and 2023 and then declined 9% between 2023 and 2024. We know that construction activity has slowed down and impacted the revenue trend so the next 3 charts break down the revenue trend for the other largest categories of sales tax; retail, wholesale and services. $- $1,000,000.00 $2,000,000.00 $3,000,000.00 $4,000,000.00 $5,000,000.00 $6,000,000.00 $7,000,000.00 $8,000,000.00 $9,000,000.00 2019 2020 2021 2022 2023 2024 Chart 1: Total Sales Tax Revenue -YTD $(1,000,000.00) $1,000,000.00 $3,000,000.00 $5,000,000.00 $7,000,000.00 $9,000,000.00 2019 2020 2021 2022 2023 2024 Chart 2: Total Sales Tax Revenue -YTD Adjusted GENERAL FUND Retail sales tax flatlined between 2021 and 2023 with a slight decline between 2023 and 2024. The National Retail Federation predicts that holiday spending will be a 2.5% to 3.5% increase from 2023 which is positive news along with the end to the Boeing strike. Revenues from holiday spending won’t be received by the city until January and February. Services have been on a steady increase during the post pandemic period and wholesale sales tax declined between 2022 and 2023 and have remained stable. 1,000,000 1,250,000 1,500,000 1,750,000 2,000,000 2,250,000 2,500,000 2,750,000 3,000,000 Retail Sales Tax 2020 2021 2022 2023 2024 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 Services Sales Tax 2020 2021 2022 2023 2024 0 100000 200000 300000 400000 500000 600000 700000 Wholesale Sales Tax 2020 2021 2022 2023 2024 Utility Tax Revenue: Year to date revenue continues to show a steady increase, up about 8% from last year. This helps to offset the decline in sales tax revenue. Other Revenues/Expenses: In October the city closed on the refinance of its 2014 long term general obligation bonds . For accounting purposes, we must show bond proceeds coming in to pay off the old debt. The bond proceeds were coded to “other financing sources” and the debt pay off was coded to “debt service”. This transaction will require a budget amendment. Leasehold excise tax is up slightly from last year and 3% over budget. Gambling tax fluctuates and is down from last year but exceeds budget by quite a bit. Staff is following up with establishments that submit payments regularly but appear to have missed submitting in September. Initial observations show that license/permit revenue is down – however, upon further research, the cable franchise fee payment for October was received November 5th so revenues are on track. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 YTD 2021 YTD 2022 YTD 2023 YTD 2024 Total Utility Taxes YTD % OF YTD % OF 2024 2024 ANNUAL 2023 2023 TOTAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET OTHER FIN SOURCES/TRANSFERS 6,492,853$ 1,591,135$ 408.06%843,503$ 1,111,463$ 75.89% DEBT SERVICE 6,085,229$ 1,105,891$ 550.26%135,973$ 1,084,691$ 12.54% YTD % OF YTD % OF 2024 2024 ANNUAL 2023 2023 TOTAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET -LEASEHOLD EXCISE 132,955$ 154,350$ 86.14%120,415$ 147,000$ 81.92% -GAMBLING 149,264$ 112,300$ 132.92%177,417$ 112,300$ 157.98% LICENSES & PERMITS 287,101$ 339,000$ 84.69%308,140$ 339,000$ 90.90% Miscellaneous revenue includes investment income and the reimbursement from North County Regional Fire for debt on fire station 48. Investment income received to date is $242,881 as compared to $167,267 in 2023. The reimbursement from NCRFA was $277,985 which includes the debt payment and insurance for fire station 48. Expenses: Operationally, all departments except police are under budget through October 2024. Interfund transactions are transfers to reserve funds (capital facility, mandatory reserve and public art) and transfers to M&O and the Street Fund. It appears th e interfund transaction category is over budget, however some transfers are made one time (like to the reserve funds) and others are monthly. All budgeted transfers are within what was budgeted except for the transfer to the Cemetery Fund – the transfer to the Cemetery fund was necessary for cash flow purposes as funds cannot end the month in the negative. ARPA Fund – As of October, the remaining balance to spend of ARPA funds is $658,781. We’re still on track to fully spend or obligate by 12/31/2024 as required by Treasury. Public Art Fund – Please note that there will be 3 projects in 2024 that will not be completed and will carry over into 2025. The estimated amount for these projects is $75,000. A budget amendment will be required in 2025 to move the 2024 budget for these projects into the 2025 budget period. Cemetery Fund – The general fund has transferred a total of $5,671 year to date to support the Cemetery’s cash flow. Airport Fund – the 2014 LTGO bond has been paid in full. The airport does not have any other oustanding debt. A full update of all the city’s oustanding debt will be provided in the December report. YTD % OF YTD 2024 2024 ANNUAL 2023 2023 ACTUAL BUDGET BUDGET ACTUAL BUDGET MISC REVENUE 599,226$ 411,010$ 145.79%247,506$ 133,025$ OTHER FUNDS REET I and II – Considering current mortgage rates, real estate excise tax revenue has remained relatvely stable, about a 2% decline each year since 2022. Although actual revenues have declined slightly, revenues exceed budget for 2024. Informational only. The number of accounts that show up on the shut off list each month is generally between 30 to 50 accounts (less than 1% of total invoices processed). Although the percentage of accounts on the shut off list is relatively low, I’d like to reduce that number by enhancing our customer outreach program. It’s unreasonable to assume we’ll get the accounts down to zero but the main objective is providing good customer service. Staff will be enhancing our outreach strategy by emailing and direct calling customers to get updated contact information and to inform them of the account status. Additionally, we’ll notify customers of any utility assistance programs that are available to them. $- $200,000.00 $400,000.00 $600,000.00 $800,000.00 2019 2020 2021 2022 2023 2024 REET I YTD $- $200,000.00 $400,000.00 $600,000.00 $800,000.00 2019 2020 2021 2022 2023 2024 REET II YTD 0 20 40 60 80 100 Jan Feb March April May June July Aug Sept Oct Number of Residential Accounts on Shut Off List 2022 2023 2024 POLICY UPDATES/OTHER INFORMATION None None • December 16th – Ordinance to Amend 2024 Budget Proposed budget amendments for 2024 will be presented to council on December 9 th. UPCOMING COUNCIL AGENDA ITEMS DEPARTMENT UPDATES COUNCIL APPROVED BUDGET AMENDMENTS EDUCATIONAL ARPA Program Summary October 2024 Updated Budget Amount Spent to Date:Completed By: Laptops for remote work/field use $ 306 306$ Complete Touchless entry lock systems for City $ 281,318 281,318$ Complete Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete Tourism Event Funding $ 89,287 89,287$ Complete Parklets $ 119,847 119,847$ Complete Utility Credit program $ 40,036 40,036$ Smokey Point Park Land $ 964,837 964,837$ Complete Winter Festival $ 220,000 239,096$ Complete Food distribution (food bank) $ 65,000 65,000$ Complete Cyber security upgrades $ 180,000 173,480$ Complete After school program/childcare (Boys & Girls Club) $ 77,000 77,000$ Complete Design/build food truck court $ 94,663 94,663$ COVID Position $ 246,000 215,986$ Expenses thru 2024 COVID supplies $ 12,985 8,694$ ongoing thru 2024 as needed Utility system security improvements $ 237,310 166,338$ adding access control to more locations Communications $ 80,000 71,409$ Contract thru 12/2024 Arlington Community Resource Center $ 360,000 211,043$ Contract thru 12/2024 NW Innovation Center $ 25,000 23,500$ Contract thru 12/2024 Cold weather shelter $ 20,000 8,679$ Contract thru 12/2024 Smokey Point Park Improvements $ 2,600,961 2,215,979$ TOTAL ARPA DIRECT ALLOCATION 5,734,550$ Reimbursement from Dept of Commerce 10,730$ FOR UTILITY CREDIT PROGRAM TOTAL FUNDS AVAILABLE TO SPEND 5,745,280$ 5,086,500$ 658,780$ Complete (10,730 of this amount came from a DOC grant so total ARPA expenses will be $5,745,280) Design stopped. Remaining amount re-purposed to Smokey Pt Park Under contract (re-allocated $1 million from Food Truck Court) Active Projects - Council Report Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 1 Administration Port of Everett Port of Everett MOU 08/31/23 $0.00 No 0% 2 Administration Stilly Valley Chamber of Commerce Business Education Series 03/06/23 12/31/24 $5,000.00 $5,000.00 Yes ARPA 100% 3 Administration Carahsoft, Zencity at Carahsoft Zencity Carahsoft Agreement - Communications 05/01/23 03/31/25 $39,348.00 No 92% 4 Administration Brady Black Art Brady Black Mural 2023 08/07/23 05/30/24 $20,000.00 No 100% 5 Administration Huckleberry Landworks (Tom Boyce)City Tree Planting Review 08/24/23 10/29/23 $90/hr NTE $900 No 92% 6 Administration North County Regional Fire Authority Fire Suppression Services 08/01/21 Exchange for use of Station 48 No 0% 7 Administration North County Regional Fire Authority Fire Marshal Investigation/Inspection Services 06/14/23 01/01/28 Per Exhibit B of Contract No 0% 8 Administration Snohomish County Emergency Management Services 05/01/19 12/31/21 Annual Service Charge No 0% 9 Administration None One Washington 12/31/37 $563,412.68 No 0% 10 Administration Center for Justice Social Work Center for Justice Social Work, Internship Program 08/01/23 07/31/25 $750,000.00 $750,000.00 Yes Health Care Authority 66% 11 Administration Rainier Asphalt & Concrete Trail Bollard Improvement Project 12/22/23 12/31/23 $51,978.63 No 100% 12 Administration TerraVista NW LLC Jensen Park Restroom site plan 06/20/23 12/30/23 $32,500.00 No 92% 13 Administration Digital Face Media CIC and Meet Me in Arlington marketing 01/03/24 12/31/24 $33,800.00 No 100% 14 Administration Portia Smith Meet me in Arlington Shop Local Project 01/03/24 12/31/24 $24,000.00 $24,000.00 Yes ARPA 83% 15 Administration NWIRC NWIRC 2024 Program 01/13/24 12/31/24 $5,000.00 No 108% 16 Administration Strategies 360 Government Relations 12/31/24 $36,000.00 No 0% 17 Administration Civics Plus AMC Municipal Code Updates 06/05/24 08/01/25 $7,155.51 No 100% 18 Administration GMP Consultants LLC Maintenance Division Assessment 05/15/24 06/30/24 $12,950.00 No 100% 19 Administration Western Governors University Peter Barrett Master's Degree Tuition 11/01/23 11/01/24 $9,910.00 No 48% 20 Administration Mandy Kruger Mandy Kruger Bachelor's Degree Tuition 06/07/23 10/16/23 $3,889.00 No 100% 21 Administration Erica Knapp Art Mural Centennial Greetings 06/21/24 12/31/24 $10,800.00 No 100% 22 Administration Stilly Valley Center Restrictive Covenant - Low Income Housing 07/16/44 $0.00 No 0% 23 Administration Caroline Sumpter Art for Swinging Benches 08/01/24 11/01/24 $9,509.10 No 53% 24 Administration Snohomish County Emergency Management Services 07/29/24 12/31/26 $33,091.00 No 0% 25 Administration Steve Backus Art Division Street Roundabouts 01/15/25 $20,000.00 No 25% 26 Administration Lin McJunkin and Milo White Public Art Sundial Stormwater Wetland Park 11/06/24 12/01/25 $28,500.00 No 50% 27 Administration Western Display Fireworks July 4 Fireworks Display 2024 07/05/26 $12,750.00 No 0% 28 Administration Davis Shows NW Holiday Amusement Rides 12/04/24 12/17/24 $56,000.00 $45,000.00 Yes City of Arlington Hotel-Motel Tax Fund for Hometown Holidays Winter Festival and Angel of The Winds Casino sponsorship 100% 29 Administration Charles Bigger Art Centennial Fountain ceramic repair 01/01/25 $5,500.00 No 99% 30 Airport Airside Solutions Airfield Lighting Maintenance Project 11/01/23 11/01/26 $8,000.00 No 23% 31 Airport Avalos Cleaning Services LLC Arlington Municipal Airport Janitorial Services 01/01/24 12/31/24 2,379.24 / monthly No 83% 32 Airport Precision Approach Engineering Precision Approach Engineering IFE (2) - Fencing 12/08/23 01/31/24 $3,000.00 No 100% 33 Airport Dowl Engineering Taxiway Alpha Improvements Project 01/09/24 12/31/24 $290,788.00 Yes tbd 99% 34 Airport Dowl Engineering Perimeter Fencing Improvements Project 01/27/24 12/31/25 $62,634.00 Yes tbd 10% 35 Airport Fred C. Strickland & Associates LLC Airport Property Appraisal 03/12/24 08/16/24 $20,000.00 No 100% 36 Airport Reece Construction Airport Snow removal equipment transport 12/07/23 12/31/23 $9,837.00 No 100% 37 Airport Dowl Rwy 16/34 Mill and Overlay Project 04/19/21 12/31/24 $2,917,379.41 $291,261.00 Yes Rwy 16/34 Mill & Overlay 100% 38 Airport Dowl Dowl Engineering Professional Services Agreement 01/31/23 01/31/28 TBD by project No 65% Page 1 of 6Exported on December 3, 2024 9:07:00 AM PST Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 39 Airport Veregy Energy Savings Contract Services/ Airport Admin Office Building Solar Project 02/20/24 12/31/24 $667,970.00 $250,000.00 Yes Arlington Airport Administration Office Building Solar Project 97% 40 Airport Jacobs Engineering Group, Inc Airport Master Plan Update & AGIS Survey - IFE 05/03/24 05/31/24 $6,500.00 No 100% 41 Airport C&S Engineers, Inc Taxiway A Improvement CA IFE 06/28/24 07/05/24 $3,928.50 No 100% 42 Airport Out on a Limb Tree Service LLC Airport Tree Removal 07/02/24 07/15/24 $44,266.50 No 95% 43 Airport Cannon Construction Airport Fiber Installation Project 06/28/24 12/31/24 $165,398.68 No 88% 44 Airport C&S Engineers, Inc IFE/CA - Perimeter Fencing Improvements Project 10/02/24 $3,928.50 Yes Install Perimeter Fencing 0% 45 Airport Century West Engineering Corporation Airport Master Plan Update & AGIS Project 09/10/24 02/27/26 $833, 334.00 Yes Airport Master Plan Update & AGIS Project 0% 46 Airport Premier Fence, Inc Fencing and Gate Installation Project 11/29/24 $18,379.49 No 0% 47 Airport Burns Fire Protection Systems, Inc 18810 59th Drive NE Backflow Preventor Replacement Project 11/29/24 $15,985.13 No 0% 48 Airport Arlington Electric, Inc Ellies Restaurant & Hangar Electrical Improvements Project 11/15/24 $8,569.12.No 0% 49 Airport Reece Construction Company Airport Pavement Repairs 10/31/24 $13,283.50 No 91% 50 Community and Economic Development GMP Consultants Permit Center Manager Recruitment 12/04/23 12/31/24 $9,500.00 No 76% 51 Community and Economic Development Washington State Department of Revenue Business Licensing Services Agreement None No 0% 52 Community and Economic Development Makers Architecture & Urban Design LLP Island Crossing Subarea Plan 02/01/24 08/01/25 $238,908.50 No 56% 53 Community and Economic Development FCS Group Arlington Tax Increment Area / Food Truck Financial Feasibility Analysis 07/10/23 04/26/24 Hourly varies, NTE $9,999 No 100% 54 Community and Economic Development Law Offices of Alex Sidles Hearing Examiner Services 12/11/23 12/31/24 $9,999.99 No 0% 55 Community and Economic Development Materials Testing & Consulting, Inc.Special Inspection Services - SP Community Park 01/22/24 11/30/24 $24,869.00 No 37% 56 Community and Economic Development Reece Construction SPCC - Reece Construction 01/22/24 11/15/24 $2,299,670.93 No 95% 57 Community and Economic Development Avalos Cleaning Services, LLC CED Janitorial Services - Current 01/26/24 12/31/24 $663.45 per month No 77% 58 Community and Economic Development Washington State Food Truck Association Food Truck Court - WSFTA 02/01/24 12/31/24 $0.00 No 0% 59 Community and Economic Development Otak Inc.2024 Comprehensive Plan Update 08/15/23 05/01/24 $390,000.00 No 85% 60 Community and Economic Development Otak, Inc.Food Truck Court 11/08/22 12/27/23 $100,000.00 $100,000.00 Yes ARPA 100% 61 Community and Economic Development Rock Project Management Services, LLC Smokey Point Community Park 04/17/23 11/30/24 $818,680.00 $1,013,723.00 Yes ARPA Funding 100% 62 Community and Economic Development Rock Project Management Smokey Point Community Park - Ph II - Rock Project Mgmt 03/31/25 $178,080.00 No 57% 63 Community and Economic Development CXT Precast Concrete Products SPCP Phase 1 - CXT Restroom Building 09/24/24 10/31/24 $455,393.20 No 0% 64 Community and Economic Development Capture Energy, LLC Smokey Point Community Park - Ph II - Capture Energy 10/31/24 $1,193,326.46 No 0% 65 Community and Economic Development Civic Plus Civic Plus Permitting System 09/30/25 $61,700.00 $183,000.00 Yes Paper to Digital Permitting Grant 0% 66 Community and Economic Development Royal Storage SPCP Phase 2 - Royal Storage 10/22/24 10/22/25 $249.00/month No 20% 67 Community and Economic Development Landscape Structures, Inc.SPCP Phase 2 - Landscape Structures 05/30/25 $748,856.68 No 0% 68 Finance SWI Home Pros Finance Customer Service Window Relocation 06/24/24 08/31/24 $5,121.77 No 100% 69 Finance Volunteers of Western WA Arlington Community Resource Center Capacity Funding - Community Support Svcs.01/04/22 12/31/24 $360,000.00 $360,000.00 Yes American Rescue Plan Act 69% 70 Finance NWIRC WA Data Workshop for Business Development and Recovery 12/31/24 $25,000.00 Yes ARPA 0% 71 Finance Northwest Innovation Resource Center NWIRC Business Development and Recovery 02/01/22 12/31/24 $25,000.00 $25,000.00 Yes ARPA 77% 72 Finance WebCheck Inc.WebCheck Access Agreement 12/15/22 N/A $15.00/transaction Contract amount averaged by year No 0% 73 Finance Banner Bank Banking Services 09/01/20 09/01/24 Per fee schedule No 0% 74 Finance Volunteers of America - Arlington Community Resource Center VOA - Program Assistance 01/01/24 12/31/24 $40,000.00 No 100% 75 Finance Boys and Girls Club of Snohomish County Childcare services 01/01/24 12/31/24 $77,000.00 $77,000.00 Yes ARPA 100% Page 2 of 6Exported on December 3, 2024 9:07:00 AM PST Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 76 Finance The Organizational Health Collective Team Development and Succession Planning 02/01/24 06/30/24 $11,500.00 No 100% 77 Finance Volunteers of America - Arlington Community Resource Center VOA - Cold Weather Shelter 11/01/23 12/31/24 $20,000.00 Yes ARPA 75% 78 Finance Volunteers of America - Arlington Community Resource Center VOA - Affordable Housing 03/01/24 12/31/24 $50,000.00 No 70% 79 Finance Stillaguamish Senior Center dba Stilly Valley Center Capacity Funding 04/03/23 12/31/24 $50,000.00 No 78% 80 Finance Finnery Construction Inc Stn 47 - IT Office Upgrades 11/25/24 12/31/24 $38,801.50 No 0% 81 Finance Great Floors Stn 47 - IT Offices Flooring Upgrade 11/25/24 12/31/24 $11,615.31 No 0% 82 IT - Information Services Far West Technologies Arlington Airport Gates 10/30/23 12/31/25 $74,613.65 No 52% 83 IT - Information Services FarWest Technologies Arlington Airport - Thor's Hanger Cameras 12/11/23 12/31/23 $7,583.23 No 100% 84 IT - Information Services Park Place Technologies LLC Nutanix Extended Support 06/01/23 06/30/25 $5,755.19 No 100% 85 IT - Information Services Snohomish County Information Technology Services 01/15/26 $50,000.00 No 0% 86 IT - Information Services Comcast Cable Communications Cable Service Franchise Agreement 03/25/31 5% of gross revenues No 0% 87 IT - Information Services Right Systems, Inc Network Switch Upgrade 12/01/24 $93,778.19 $75,000.00 Yes State and Local Cybersecurity Grant Program 100% 88 IT - Information Services Right Systems Firewall Upgrade 05/18/24 05/31/24 $9,040.00 No 97% 89 IT - Information Services Right Systems Managed Services 03/21/24 03/11/27 $6,339.40/mo No 16% 90 IT - Information Services Far West Technologies Lift Stations Security Pilot Program 10/04/23 06/01/24 $6,726.32 No 100% 91 IT - Information Services Cannon Construction, LLC SR530 Utility Crossing Fiber Pull/Splicing 09/30/24 $149,959.60 No 91% 92 IT - Information Services Right Systems Inc Nutanix Replacement 07/01/24 $120,821.41 No 95% 93 IT - Information Services Copiers Northwest Copier Maintenance 03/31/27 $0.00 No 0% 94 IT - Information Services Timeless Designs, Inc City Hall 2nd Floor IT Offices 04/26/23 07/26/23 $74,974.34 No 100% 95 IT - Information Services Far West Technologies 640 Reservoir BPS Verkada Deployment 11/30/24 $6,726.32 No 0% 96 IT - Information Services Far West Technologies Innovation Access Control and Security Cameras 10/17/24 11/30/24 $17,616.97 No 100% 97 IT - Information Services Far West technologies Verkada -Cemetery Install 10/30/24 11/30/24 $6,846.55 No 100% 98 IT - Information Services Far West Technologies Stn 47- IT Offices Access Control/Security Cams/Burglar Alarm 11/30/24 $55,201.97 No 0% 99 IT - Information Services Cannon Construction Stn 47 IT Offices Fiber Connectivity 11/30/24 $13,053.64 No 0% 100 Maintenance & Operations Great Floors LLC City Hall Flooring Upgrade 11/28/23 05/31/24 $55,743.00 No 100% 101 Maintenance & Operations EHM Architecture, Inc City Hall Exterior Lift Installation & Stairs Reconstruction 10/30/23 12/31/24 $31,975.00 No 100% 102 Maintenance & Operations KCDA (Hermanson)Police Station HVAC Upgrade 01/01/24 06/28/24 $399,130.00 No 96% 103 Maintenance & Operations Great Floors Police Station/Council Chambers Flooring Upgrade 02/07/24 06/01/24 $119,743.62 No 100% 104 Maintenance & Operations SWI Home Pros, LLC City Hall Water Damage Repair 04/09/24 04/30/24 $13,799.13 No 100% 105 Maintenance & Operations Dapper Electric City Hall Exterior Outlets Installation 05/16/24 05/31/24 $4,647.85 No 100% 106 Maintenance & Operations Northwest Security & Sound LLC City of Arlington Monitoring & Security 03/06/23 12/31/25 $4197.12 / yr.No 63% 107 Maintenance & Operations Specialized Pavement Marking LLC 2023 Thermoplastic Program 10/12/23 09/30/23 $89,975.00 No 0% 108 Maintenance & Operations Environmental Abatement Services, Inc Rudy York House Asbestos Abatement 01/08/24 01/31/24 $13,823.17 No 100% 109 Maintenance & Operations EcoBrite Services Janitorial Services 2024-2025 08/01/24 07/31/25 $32,172.24 No 25% 110 Maintenance & Operations NPR Commercial COnstruction Inc Police Dept. Gate Controller Replacement 06/13/24 06/30/24 $24,623.18 No 100% 111 Maintenance & Operations Hermanson City HVAC Systems Svc & Maintenance 08/31/24 03/31/25 $17,998.43 No 48% 112 Maintenance & Operations Reece Construction Smokey Point Blvd Barrier Install 06/27/24 08/31/24 $19,428.08 No 84% 113 Maintenance & Operations Air Care Systems PD Elevator Control Room HVAC Mini-Split Replacement 10/31/24 $5,792.90 No 0% 114 Maintenance & Operations Diverse Earthworks Quake Field Turf Replacement 06/30/24 $4,918.50 No 0% 115 Maintenance & Operations Specialized Pavement Marking 2023-2024 ThermoPlastics Program 08/31/24 $89,975.00 No 0% 116 Maintenance & Operations Northern Comfort H&C M&O Shop HVAC Heatpump Install 12/31/24 $34,936.90 No 0% Page 3 of 6Exported on December 3, 2024 9:07:00 AM PST Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 117 Maintenance & Operations Reece Construction Annual Street Sweep Debris Disposal 01/01/29 $10,000.00 No 0% 118 Maintenance & Operations Specialized Pavement Markings 2024 ThermoPlastics Program 09/30/24 $64,104.45 No 0% 119 Police Snohomish County Human Services Law Enforcement Embedded Social Worker 01/01/23 12/31/23 $199,468.03 No 100% 120 Police Northwest Incident Support Hope Unlimited Chaplain Support Services 05/03/21 N/A $5,000.00/yr No 100% 121 Police Found Therapy Services PLLC Arlington PD Wellness Services 06/23/23 12/31/24 $7,500.00 No 78% 122 Police Feldman & Lee, P. S.Public Defender Grant Program - COA/Lake Stevens/Feldman & Lee 01/01/22 12/31/25 $16,560.00 Yes Public Defense Social Services Program 96% 123 Police Snohomish County Jail Services 12/31/23 n/a No 0% 124 Police Arlington School District School Resource Officer 06/20/23 06/30/24 100% of SRO salary and benefits, excluding OT No 0% 125 Police City of Everett City of Everett In-Service Training 01/01/22 12/31/26 $800.00 No 50% 126 Police The Government (NACSURFWARCENDIV CRANE)Crane Division Naval Surface Warfare Center - Night Goggles 01/16/24 12/11/24 $1,500.00 No 100% 127 Police LexisNexis LexisNexis Risk Solutions - Accurint 12/31/24 $150/hr No 0% 128 Police Zachor, Stock & Krepps, Inc., P.S.Zachor, Stock & Krepps Inc., P.S.01/01/24 12/31/25 $19,361.43 monthly (2024) $20,135.88 monthly (2025) No 41% 129 Police AXON Enterprises AXON Body Worn Camera 04/05/24 07/01/29 $444,474.19 No 20% 130 Police IDI idiCORE 05/01/24 05/01/25 140.00 monthly No 17% 131 Police Pacific Northwest Support Services Chaplain/Support Wellness/Peer Coaching 09/30/24 12/31/24 $5,000.00 No 100% 132 Police Community Transit ILA - Community Transit - Towing Services 12/31/24 $0.00 No 0% 133 Public Works Republic Services WRF Grit & Screenings Disposal 01/01/24 12/31/26 $96,818.04 No 12% 134 Public Works Toole Design Group 74th Ave Trail 08/06/21 12/31/25 $104,282.19 $63,528.00 Yes STP - Non-Motorized 100% 135 Public Works Perteet Smokey Point Corridor 08/06/20 12/31/24 $1,575,650.00 $959,788.00 Yes STP 76% 136 Public Works Generator Services Northwest, LLC Emergency Generator Maintenance Services 11/15/21 11/15/27 $37,604.06 No 64% 137 Public Works Buell Calibration & Controls, LLC Liquid Flow Meter Calibration Services 06/17/21 06/17/25 $17,735.03 No 57% 138 Public Works Buell Calibration & Controls, LLC Air Flow Meter Calibration Service 06/17/21 06/17/25 $23,859.17 No 87% 139 Public Works BHC Consultants WRF Membrane Replacement, Optimization, & Services During Construction 08/03/21 12/31/23 $82,886.00 No 101% 140 Public Works RH2 520 Zone Booster Pump Station 08/03/21 04/30/25 $78,411.00 No 57% 141 Public Works PumpTech, LLC 640Booster Pump System 02/05/24 12/31/24 $335,629.31 No 91% 142 Public Works BHC Consultants Arlington Water Treatment Plant Expansion Design Ph 2 09/16/21 12/31/25 $833,746.00 No 25% 143 Public Works Brown & Caldwell Inc Haller Wellfield South Improvement Design 10/19/21 12/31/24 $149,700.00 No 42% 144 Public Works Consor North America (formerly Murraysmith, Inc)Prairie Creek Drainage Improvements Phase 2B 12/07/21 12/31/24 $303,453.00 No 100% 145 Public Works Mott MacDonald, LLC (Pacific Groundwater Group)Haller Wellfield Improvements 01/04/22 12/31/24 $136,228.00 No 77% 146 Public Works Olson Brothers Pro-Vac LLC Sanitary Sewer Inflow & Infiltration Control 10/18/22 10/18/25 $253,930.00 No 19% 147 Public Works Reece Construction 2022 Utility Improvement and Pavement Preservation 12/09/21 08/01/23 $2,919.092.37 N/A No N/A 100% 148 Public Works SCJ Alliance SR530 and Smokey Point Blvd Intersection Improvement Project 12/17/19 12/31/24 $268,025.00 No 89% 149 Public Works LDC, Inc.Division/Broadway Restoration Project 03/08/23 06/30/24 $69,779.54 $360,555.00 Yes NHS 94% 150 Public Works RH2 67th Ave Sewer 05/17/22 12/31/24 $120,011.00 No 106% 151 Public Works SCJ Alliance 169th St Connecting Segment 04/25/22 12/30/25 $51,129.00 No 22% 152 Public Works Transpo Group Arlington Transportation Master Plan 07/05/22 09/30/24 $154,700.00 No 95% 153 Public Works RH2 Sewer Model Hydraulic Analysis & Coordination 08/04/22 06/30/24 $71,400.00 No 96% 154 Public Works RH2 Water Model Hydraulic Analysis & Coordination 08/04/23 06/30/24 $57,183.00 No 87% 155 Public Works Hokkaido Drilling, Inc Potable Water Production Well installation 10/18/22 12/31/23 $528,465.50 No 50% 156 Public Works Parametrix 2023 Utility Improvement & Pavement Preservation 11/15/22 07/31/23 $190,239.71 No 96% Page 4 of 6Exported on December 3, 2024 9:07:00 AM PST Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 157 Public Works DN Tanks Gleneagle Reservoir Roof Replacement Project 03/08/23 09/20/23 $454,760.00 No 96% 158 Public Works RH2 2023-2026 On-Call Water & Sewer System Engineering Support 12/29/22 12/31/26 $40,000.00 No 0% 159 Public Works Transpo Group Arlington Traffic Calming Program 01/20/23 12/31/24 $45,000.00 No 76% 160 Public Works Tenelco, Inc.Biosolids Hauling and Beneficial Use 03/27/23 03/28/26 Unit priced No 0% 161 Public Works SCJ Alliance 211th Place Corridor Improvements 05/08/23 09/30/25 $318,778.70 $230,000.00 Yes Fuel Tax Grant 14% 162 Public Works SkyCorp LTD Silo Demo & Lime Removal 02/17/23 03/30/23 $39,894.50 No 100% 163 Public Works KLJ Financial Consulting Public Works Financial Consulting 03/28/23 03/31/25 $65,460.00 No 28% 164 Public Works Reid Middleton 204th St & 74th Ave Intersection Improvements 04/10/23 03/31/25 $12,500.00 No 42% 165 Public Works Terra Vista NW, LLC Arlington Parking Lots 03/03/23 12/31/24 $10,500.00 No 100% 166 Public Works Blueline Group 59th Ave Sidewalk Project 04/05/23 12/31/23 $20,110.00 No 94% 167 Public Works Univar Solutions USA, Inc Sodium Hydroxide Bulk Delivery 02/03/21 12/31/23 $23,760.00 No 65% 168 Public Works Cascade Columbia Distribution Co.Sodium Hypochlorite Drum Delivery 02/05/21 12/31/23 $5,924.16 No 70% 169 Public Works Univar Solutions USA, Inc Sodium Hypochlorite Bulk Delivery 07/13/23 12/31/25 $10,220.00 No 34% 170 Public Works Reece Construction Company Legion Hall Water Main Replacement 11/27/23 10/31/23 $28,285.75 No 100% 171 Public Works Process Solutions System Platform Upgrade 11/07/23 12/31/24 $210,000.00 No 104% 172 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Jammeh, 211th Corridor)06/30/24 $22,996.00 No 12% 173 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Longhorn Saloon)06/30/24 $29,610.00 No 63% 174 Public Works Always Active Services, LLC 174th Pl NE Stormwater Improvement 08/29/23 10/31/23 $16,121.75 No 86% 175 Public Works Confluence Law, PLLC Hammer Water Rights Legal Services 09/20/23 $5,000.00 No 191% 176 Public Works Washington Electrical COntracting Anoxic Basin Wiring Upgrade 12/10/23 01/31/24 $9,686.97 No 100% 177 Public Works Resound Energy Public Works Utility Lights & Security Upgrade 12/12/23 03/31/24 $107,255.29 No 100% 178 Public Works HWA Geosciences, Inc Haller South Geotechnical Investigation 11/27/23 03/31/24 $18,669.00 No 145% 179 Public Works Process Solutions Engineering Support for SCADA Services & Systems Integration 12/19/23 12/31/26 $300,000.00 No 21% 180 Public Works Blue Marble Environmental, LLC 2023-2025 Solid Waste Recycling Coordination 07/01/23 06/30/25 $21,107.53 $15,830.65 Yes SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE 5% 181 Public Works DK Systems Inc 108 W Haller Ave MBR Support Building HVAC 03/31/24 $27,552.34 No 100% 182 Public Works Mott MacDonald, LLC (Pacific Groundwater Group)Arlington Hammer Water Rights Support 01/22/24 12/31/24 $8,699.00 No 96% 183 Public Works Washington Electrical Contracting On-Call Electrical Services 03/19/24 03/11/27 $300,000.00 No 11% 184 Public Works H & L Tree and Landscape Services Gleneagle Reservoir Landscape Restoration 06/17/24 07/10/24 $18,826.93 No 100% 185 Public Works Diverse Earthworks Inc Arlington Parking Lots 3rd & 5th Streets 09/03/24 09/30/24 $299,273.72 No 53% 186 Public Works SkyCorp LTD Longhorn Saloon Demolition 07/26/24 08/30/24 $10,602.10 No 100% 187 Public Works Rock Project Management Services, LLC 2024 Construction Management Support 12/31/25 $337,344.00 No 0% 188 Public Works RH2 Water Model Update & Calibration 01/31/25 $52,910.00 No 0% 189 Public Works RH2 Sewer Model Update & Calibration 01/31/25 $44,603.00 No 0% 190 Public Works Earthwork Solution, LLC LS7 & LS11 Air Vac Replacement 09/30/24 $53,157.40 No 0% 191 Public Works Wescon Enterprises, Inc.Macleod Ave Sidwalk & Slope Repair 10/31/24 $29,161.24 No 92% 192 Public Works Process Solutions WTP PLC Upgrade 12/31/24 $86,101.08 No 0% 193 Public Works SCJ Alliance 180th St Connector 04/09/24 12/31/26 $597,102.07 $482,687.00 Yes FHWA 9% 194 Public Works Reece Construction Company Cox Street Traffic Calming & Pedestrian Crossing 10/14/24 05/31/25 $28,576.49 No 41% 195 Public Works Copper Mechanical, LLC Membrane Air Piping Modification 12/31/24 $103,835.00 No 0% 196 Public Works Moon Construction Company, Inc.WTP Water Damage Remediation 10/04/24 11/30/24 $32,022.30 No 100% Page 5 of 6Exported on December 3, 2024 9:07:00 AM PST Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 197 Public Works TRICO Companies, LLC 640 Booster Pump Station Project 03/31/24 $995,867.28 No 0% 198 Public Works Process Solutions Water Treatment Plant PLC/ HMI Programming & System Platform Upgrade 10/22/24 03/31/25 $140,000.00 No 0% 199 Public Works FAR West Technologies 640 Reservoir PBS Verkada Deployment 12/31/24 $6,726.32 No 0% 200 Public Works Moon Construction Company, Inc.WTP Water Damage Construction 01/31/24 $38,774.78 No 0% 201 Broadway Haller Water Main 202 Laminar Law - Hearing Examiner Services 203 Washington State Department of Corrections 204 2024 - 2026 Embedded Social Worker 205 Arlington WRF In-Plant Pump Replacement 206 Utility Iron Adjustment Services 207 Holiday Lighting Installation Legion Park Page 6 of 6Exported on December 3, 2024 9:07:00 AM PST City of Arlington Council Agenda Bill WS #5 Attachment December 9, 2024 Police Department 2024 Third Quarter Report Third Quarter Report Police; Jonathan Ventura, Chief EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGET AMMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 1 Staffing • Budgeted 39 FTEs for 2023/24 (33 Officers – 1 Limited Commission – 5 Civilian) • 40 current FTEs (34 Officers – 1 Limited Commission – 5 Civilian) • APD has 2 contracted employees (1-DV Coordinator / 1-LEESW) Update of Current Contracts • Current APOA CBA expires 12/31/2024 (COA/APOA currently engaged in negotiations) • Current AFSCME CBA expires 12/31/2024. Executive Summary – Highlights • 8/6/24, National Night Out was a success with a strong turnout! • APD Welcomes Lateral hires Mike Adrian (Island Co.) and Monte Wallace (Kittitas PD) • Arlington Selected for sight of NW Regional CJTC BLEA • The COA HR and APD conduct Sergeant Assessment Center for 5 candidates. • 9/5/24 APD Hosts a FLOCK/RTIC Seminar at Naval Station Everett attended by over 100 leaders from local, State, and federal agencies. • SRO Bauer participates in a “Gaming with Cops” Xbox tournament with 100 kids, sponsored by the Tulalip Boys and Girls Club. SRO Bauer placed 2nd. • APD launches its 2024 Citizen Academy, great work by Officer Kidd-Zimmerman • Kudos to Sgt. Adkins crew which had to evacuate through door-to-door efforts a large portion of the High Clover neighborhood after a main gas line was punctured, and later assisted Fire with a fire incident in which critical injuries occurred to a citizen. • Sgt Pennington’s Dayshift crew responded to a missing 5year-old autistic child near 87th & 212th St NE by Twin Ponds. These calls are infrequent, high-liability, and exceptionally time-sensitive in response by Patrol. As this incident unfolded, Sgt. Pennington’s team looked for work and spread out to handle important tasks. Marysville PD stepped in to cover patrol calls for the duration, and other resources arrived to include 42 Search and Rescue personnel at the peak of the incident response. Additionally, Chaplain Boyer, Admin, PIO Kruger, and several nightshift staff all came in to assist without hesitation. Even retire d APD Commander Ed Erlandson and his daughter Jennifer, who started Beautiful Police Project Reports & Update 3rd Quarter 2024 2 Autism Therapy Center right here in Arlington came out and were instrumental in working with the family due to their expertise in autism spectrum disorder combined with Commander Erlandson’s law enforcement experience. The overall response of staff and volunteers led to a successful recovery of the child, who was found crying in the brush line of a backyard almost 1 ½ miles from where he went missing. • 9/24/24, Recruit Braniff graduates the Basic Law Enforcement Academy. • Volunteer Ed Krell, with the assistance of Officer Thomas, PSO Yarkut, PST Hill, and Det. Sgt. Bolter, conduct Arlington’s first Shopping Cart Round-up Event and return more than 40 carts to their business owners. • APD responds to unsanctioned Drag Strip Event and provides visibility and enforcement. • Kudos to Sgt. Adkins crew which had to evacuate through door-to-door efforts a large portion of the High Clover neighborhood after a main gas line was punctured, and later assisted Fire with a fire incident in which critical injuries occurred to a citizen. • Incredible work and inter-agency coordination for a burglary early Thursday morning at a marijuana grow site location, in which our patrol units responded, located the suspects fleeing in a vehicle, engaged in a lengthy pursuit of suspects in a stolen vehicle, initiated a PIT on the vehicle to stop the pursuit, and then subsequently conducted two separate K9 tracks to apprehend the fleeing suspects. Ultimately 4 suspects were apprehended and booked for Burglary and the vehicle was taken for evidence with visible bags of marijuana and a handgun. Outstanding results, outstanding work by Officer Heltne and A/Sgt K9 Officer Benner. ARLINGTON POLICE DEPARTMENT July 2024 INCIDENTS CALLS FOR SERVICE CASES Incidents: 911 calls & officer-initiated Calls for Service: 911 Calls Cases:Require more documentation 14 , 1 3 7 14 , 2 0 4 15 , 8 7 0 10 , 5 1 8 10 , 0 6 8 9, 7 2 0 1, 9 6 6 2, 2 3 6 2, 3 8 1 0 50 100 150 200 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 911 Calls for Service by Time of Day 0 100 200 300 400 500 Sun Mon Tue Wed Thur Fri Sat 911 Calls for Service by Day of Week Officer Initiated 6,150 911 Calls 9,720 Warning 1,384 Ticket 299 *Generated a Report **Count to get avg response time Year to Date Totals 2022 2023 2024 Type Crime 2022 2023 2024 Assault 56 80 74 Order Violation 44 25 62 Robbery 12 4 5 Sex Offense 8 10 19 Arson 1 1 1 Vehicle Theft 63 62 53 Burglary 77 43 40 Fraud 45 62 61 Theft 233 208 191 Malicious Mischief 73 101 69 Weapon 18 21 16 Substance Abuse 21 20 60 DUI 38 63 71 Year-To-Date Crimes that Generated a Case Pe o p l e Pr o p e r t y So c i e t y Traffic (YTD)2022 2023 2024 Collisions*405 347 409 Traffic Stops 688 967 1767 Records May Jun Jul Fingerprints 17 12 16 Records Request 103 97 99 CPL Applications 14 29 16 Priority Definition # of Calls**Response Time (Avg) 1 Emergency - in progress w/ weapons or violence 11 00:05:06 2 Emergency - in progress 26 00:05:56 3 Urgent - in progress, lesser crimes 187 00:09:04 4 Non-Emergency - not in progress 253 00:12:57 5 Non-Emergency - mail in or animal 60 00:12:08 Response Times by Call Priority Incident/Call Type Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 911 184 129 117 94 99 113 99 83 107 100 107 114 132 Abandoned Vehicle 13 10 9 6 14 11 20 19 14 29 16 20 25 Abuse of Person 3 2 1 2 4 1 2 0 1 0 3 1 1 Alarm 57 78 88 86 56 44 58 65 54 49 61 55 60 Animal 43 46 32 21 23 26 29 34 39 49 48 37 61 Assault 18 17 11 15 13 14 11 14 11 7 14 15 19 Assist 69 68 69 76 69 70 78 61 77 67 77 81 91 ASW 2 8 5 3 2 3 3 1 1 4 3 1 2 Attempt to Contact 2 5 4 3 5 3 5 2 3 5 5 4 2 Attempt to Locate 2 4 2 1 2 1 2 1 3 2 1 2 1 BHC 30 43 48 49 30 33 36 22 24 46 36 23 35 Burglary 9 13 9 11 4 6 5 3 8 5 9 8 8 Civil 49 55 44 41 50 42 40 36 68 56 64 49 53 Collision 44 40 50 61 62 65 59 49 55 55 66 65 58 COP 12 21 0 5 3 5 2 5 2 0 3 7 16 CPS 6 3 8 9 7 9 7 3 6 10 9 8 3 Death 5 4 2 1 3 2 6 8 6 4 6 5 5 Disturbance 52 50 38 42 42 32 33 32 46 37 37 41 56 DUI 43 26 26 25 25 27 21 23 28 24 34 37 24 DV 43 33 21 22 27 37 54 22 32 20 23 36 30 Elude 2 4 2 0 4 4 6 0 1 2 2 6 6 Fireworks 64 0 2 0 0 3 2 0 0 0 0 11 62 Follow Up 205 238 189 207 182 190 238 162 178 223 223 199 247 Foot 8 3 6 5 0 0 0 2 0 2 0 3 1 Fraud 14 24 19 19 17 11 14 16 25 16 15 10 17 Harassment 10 11 14 10 6 9 8 10 10 6 12 5 10 Indecent Exposure 5 2 1 1 1 2 1 1 2 6 3 2 4 Information 7 14 2 9 12 4 10 4 4 11 11 4 10 Malicious Mischief 22 33 22 16 26 11 12 18 22 11 16 11 25 Noise Complaint 28 29 25 10 13 21 16 18 19 17 25 24 33 Nuisance 67 80 87 78 90 46 58 57 60 57 80 105 91 Order Violation 14 3 5 8 2 7 14 17 14 10 6 8 6 Ordinance Violation 2 4 16 4 5 3 8 3 2 9 6 10 9 Paper Service 16 15 16 19 35 19 30 20 17 23 24 26 28 Parking 30 33 28 29 38 17 30 20 34 39 46 27 54 Person Lost/Found 13 8 10 10 14 9 9 9 6 15 13 21 36 Property Lost/Found 24 18 17 11 11 11 11 15 9 17 22 11 26 Public Assist 60 70 82 77 60 56 52 54 52 59 75 71 87 Pursuit 0 1 1 1 2 0 0 1 0 2 1 0 2 Radar 0 3 7 1 0 0 0 1 0 2 0 2 6 Security Check 70 72 47 46 64 59 63 118 228 161 204 130 145 Shoplift 0 1 2 0 1 2 1 0 1 3 2 9 4 Shots Heard 5 2 3 1 5 5 3 2 3 1 0 4 4 Substance Abuse 19 28 27 31 19 35 29 24 35 41 52 48 59 Suicide 4 4 14 10 10 11 3 14 8 6 6 9 5 Suspicious 311 314 313 311 251 223 261 201 287 311 326 318 298 Theft 54 55 43 49 40 52 44 34 40 42 47 46 59 Threat 7 4 6 4 2 1 6 11 7 5 7 6 3 Traffic 248 190 247 224 256 221 278 323 272 332 309 351 318 Trespass 76 73 88 91 96 54 76 72 88 93 82 91 114 Vehicle Recovery 6 17 8 18 13 5 3 8 6 6 8 9 11 Vehicle Theft 12 15 11 18 7 9 6 13 7 9 11 10 6 Warrant 31 37 35 35 36 24 37 29 43 34 31 40 37 Weapon 2 3 2 1 3 4 4 4 2 0 6 4 5 Welfare Check 68 67 56 62 39 43 49 60 62 40 42 56 65In c i d e n t s A b o v e & B e l o w A v e r a g e f o r J u l y , 2 0 2 4 D a r k e r B l u e = B e l o w D a r k e r R e d = A b o v e ARLINGTON POLICE DEPARTMENT Aug 2024 INCIDENTS CALLS FOR SERVICE CASES Incidents: 911 calls & officer-initiated Calls for Service: 911 Calls Cases:Require more documentation 16 , 2 0 5 16 , 3 8 1 18 , 4 5 8 12 , 0 6 3 11 , 6 9 3 11 , 3 7 2 2, 2 7 4 2, 5 7 3 2, 7 4 2 0 50 100 150 200 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 911 Calls for Service by Time of Day 0 200 400 600 Sun Mon Tue Wed Thur Fri Sat 911 Calls for Service by Day of Week Officer Initiated 7,086 911 Calls 11,372 Warning 1,581 Ticket 347 *Generated a Report **Count to get avg response time Year to Date Totals 2022 2023 2024 Records Jun Jul Aug Fingerprints 12 16 16 Records Request 97 99 101 CPL Applications 29 16 18 Traffic (YTD)2022 2023 2024 Collisions*455 387 461 Traffic Stops 794 1092 2030 Type Crime 2022 2023 2024 Assault 67 96 90 Order Violation 51 28 75 Robbery 12 5 5 Sex Offense 10 11 21 Arson 1 1 1 Vehicle Theft 71 74 57 Burglary 85 55 47 Fraud 52 78 75 Theft 266 234 214 Malicious Mischief 88 123 76 Weapon 21 23 19 Substance Abuse 25 22 75 DUI 45 70 91 Year-To-Date Crimes that Generated a Case Pe o p l e Pr o p e r t y So c i e t y Priority Definition # of Calls**Response Time (Avg) 1 Emergency - in progress w/ weapons or violence 7 00:04:16 2 Emergency - in progress 23 00:05:21 3 Urgent - in progress, lesser crimes 194 00:07:55 4 Non-Emergency - not in progress 203 00:12:59 5 Non-Emergency - mail in or animal 35 00:08:33 Response Times by Call Priority Incident/Call Type Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 911 129 117 94 99 113 99 83 107 100 107 114 132 133 Abandoned Vehicle 10 9 6 14 11 20 19 14 29 16 20 25 30 Abuse of Person 2 1 2 4 1 2 0 1 0 3 1 1 1 Alarm 78 88 86 56 44 58 65 54 49 61 55 60 83 Animal 46 32 21 23 26 29 34 39 49 48 37 61 49 Assault 17 11 15 13 14 11 14 11 7 14 15 19 22 Assist 68 69 76 69 70 78 61 77 67 77 81 91 86 ASW 8 5 3 2 3 3 1 1 4 3 1 2 2 Attempt to Contact 5 4 3 5 3 5 2 3 5 5 4 2 10 Attempt to Locate 4 2 1 2 1 2 1 3 2 1 2 1 1 BHC 43 48 49 30 33 36 22 24 46 36 23 35 52 Burglary 13 9 11 4 6 5 3 8 5 9 8 8 7 Civil 55 44 41 50 42 40 36 68 56 64 49 53 53 Collision 40 50 61 62 65 59 49 55 55 66 65 58 52 COP 21 0 5 3 5 2 5 2 0 3 7 16 14 CPS 3 8 9 7 9 7 3 6 10 9 8 3 5 Death 4 2 1 3 2 6 8 6 4 6 5 5 3 Disturbance 50 38 42 42 32 33 32 46 37 37 41 56 55 DUI 26 26 25 25 27 21 23 28 24 34 37 24 41 DV 33 21 22 27 37 54 22 32 20 23 36 30 26 Elude 4 2 0 4 4 6 0 1 2 2 6 6 3 Fireworks 0 2 0 0 3 2 0 0 0 0 11 62 2 Follow Up 238 189 207 182 190 238 162 178 223 223 199 247 200 Fraud 24 19 19 17 11 14 16 25 16 15 10 17 28 Harassment 11 14 10 6 9 8 10 10 6 12 5 10 9 Indecent Exposure 2 1 1 1 2 1 1 2 6 3 2 4 2 Information 14 2 9 12 4 10 4 4 11 11 4 10 8 Malicious Mischief 33 22 16 26 11 12 18 22 11 16 11 25 14 Noise Complaint 29 25 10 13 21 16 18 19 17 25 24 33 26 Nuisance 80 87 78 90 46 58 57 60 57 80 105 91 91 Order Violation 3 5 8 2 7 14 17 14 10 6 8 6 18 Ordinance Violation 4 16 4 5 3 8 3 2 9 6 10 9 14 Paper Service 15 16 19 35 19 30 20 17 23 24 26 28 12 Parking 33 28 29 38 17 30 20 34 39 46 27 54 37 Person Lost/Found 8 10 10 14 9 9 9 6 15 13 21 36 8 Property Lost/Found 18 17 11 11 11 11 15 9 17 22 11 26 17 Public Assist 70 82 77 60 56 52 54 52 59 75 71 87 82 Pursuit 1 1 1 2 0 0 1 0 2 1 0 2 2 Radar 3 7 1 0 0 0 1 0 2 0 2 6 8 Search Warrant 1 1 3 0 2 3 0 2 1 1 3 0 5 Security Check 72 47 46 64 59 63 118 228 161 204 130 145 123 Sex Offense 1 2 3 0 2 2 5 4 5 3 1 0 2 Shots Heard 2 3 1 5 5 3 2 3 1 0 4 4 4 Substance Abuse 28 27 31 19 35 29 24 35 41 52 48 59 54 Suicide 4 14 10 10 11 3 14 8 6 6 9 5 2 Suspicious 314 313 311 251 223 261 201 287 311 326 318 298 377 Theft 55 43 49 40 52 44 34 40 42 47 46 59 44 Threat 4 6 4 2 1 6 11 7 5 7 6 3 8 Traffic 190 247 224 256 221 278 323 272 332 309 351 318 347 Trespass 73 88 91 96 54 76 72 88 93 82 91 114 107 Vehicle Recovery 17 8 18 13 5 3 8 6 6 8 9 11 10 Vehicle Theft 15 11 18 7 9 6 13 7 9 11 10 6 5 Warrant 37 35 35 36 24 37 29 43 34 31 40 37 57 Weapon 3 2 1 3 4 4 4 2 0 6 4 5 3 Welfare Check 67 56 62 39 43 49 60 62 40 42 56 65 59In c i d e n t s A b o v e & B e l o w A v e r a g e f o r A u g , 2 0 2 4 D a r k e r B l u e = B e l o w D a r k e r R e d = A b o v e ARLINGTON POLICE DEPARTMENT Sept 2024 INCIDENTS CALLS FOR SERVICE CASES Incidents: 911 calls & officer-initiated Calls for Service: 911 Calls Cases:Require more documentation 18 , 2 2 3 18 , 5 2 7 20 , 9 9 7 13 , 5 2 8 13 , 1 5 8 13 , 0 3 8 2, 5 9 8 2, 8 6 1 3, 1 1 3 0 50 100 150 200 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 911 Calls for Service by Time of Day 0 100 200 300 400 500 Sun Mon Tue Wed Thur Fri Sat 911 Calls for Service by Day of Week Officer Initiated 7,959 911 Calls 13,038 Warning 1,792 Ticket 410 *Generated a Report **Count to get avg response time Year to Date Totals 2022 2023 2024 Traffic (YTD)2022 2023 2024 Collisions*523 437 513 Traffic Stops 906 1284 2321 Type Crime 2022 2023 2024 Assault 78 103 100 Order Violation 54 29 87 Robbery 13 5 7 Sex Offense 10 12 23 Arson 2 1 1 Vehicle Theft 80 81 63 Burglary 97 62 60 Fraud 65 91 86 Theft 308 262 249 Malicious Mischief 96 136 85 Weapon 23 23 20 Substance Abuse 29 27 88 DUI 49 77 105 Year-To-Date Crimes that Generated a Case Pe o p l e Pr o p e r t y So c i e t y Priority Definition # of Calls**Response Time (Avg) 1 Emergency - in progress w/ weapons or violence 9 00:06:07 2 Emergency - in progress 44 00:06:58 3 Urgent - in progress, lesser crimes 189 00:08:21 4 Non-Emergency - not in progress 229 00:14:24 5 Non-Emergency - mail in or animal 44 00:12:24 Response Times by Call Priority Records Jul Aug Sep Fingerprints 16 16 6 Records Request 99 101 109 CPL Applications 16 18 9 Incident/Call Type Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 911 117 94 99 113 99 83 107 100 107 114 132 133 94 Abandoned Vehicle 9 6 14 11 20 19 14 29 16 20 25 30 22 Alarm 88 86 56 44 58 65 54 49 61 55 60 83 97 Animal 32 21 23 26 29 34 39 49 48 37 61 49 48 Assault 11 15 13 14 11 14 11 7 14 15 19 22 13 Assist 69 76 69 70 78 61 77 67 77 81 91 86 99 ASW 5 3 2 3 3 1 1 4 3 1 2 2 2 Attempt to Contact 4 3 5 3 5 2 3 5 5 4 2 10 5 BHC 48 49 30 33 36 22 24 46 36 23 35 52 77 Burglary 9 11 4 6 5 3 8 5 9 8 8 7 13 Civil 44 41 50 42 40 36 68 56 64 49 53 53 42 Collision 50 61 62 65 59 49 55 55 66 65 58 52 52 COP 0 5 3 5 2 5 2 0 3 7 16 14 5 CPS 8 9 7 9 7 3 6 10 9 8 3 5 1 Death 2 1 3 2 6 8 6 4 6 5 5 3 1 Disturbance 38 42 42 32 33 32 46 37 37 41 56 55 48 DUI 26 25 25 27 21 23 28 24 34 37 24 41 34 DV 21 22 27 37 54 22 32 20 23 36 30 26 35 Elude 2 0 4 4 6 0 1 2 2 6 6 3 2 Fireworks 2 0 0 3 2 0 0 0 0 11 62 2 4 Follow Up 189 207 182 190 238 162 178 223 223 199 247 200 234 Foot 6 5 0 0 0 2 0 2 0 3 1 0 2 Fraud 19 19 17 11 14 16 25 16 15 10 17 28 19 Harassment 14 10 6 9 8 10 10 6 12 5 10 9 19 Indecent Exposure 1 1 1 2 1 1 2 6 3 2 4 2 4 Information 2 9 12 4 10 4 4 11 11 4 10 8 9 Malicious Mischief 22 16 26 11 12 18 22 11 16 11 25 14 21 Noise Complaint 25 10 13 21 16 18 19 17 25 24 33 26 26 Nuisance 87 78 90 46 58 57 60 57 80 105 91 91 101 Order Violation 5 8 2 7 14 17 14 10 6 8 6 18 14 Ordinance Violation 16 4 5 3 8 3 2 9 6 10 9 14 6 Paper Service 16 19 35 19 30 20 17 23 24 26 28 12 13 Parking 28 29 38 17 30 20 34 39 46 27 54 37 46 Person Lost/Found 10 10 14 9 9 9 6 15 13 21 36 8 15 Property Lost/Found 17 11 11 11 11 15 9 17 22 11 26 17 15 Public Assist 82 77 60 56 52 54 52 59 75 71 87 82 70 Pursuit 1 1 2 0 0 1 0 2 1 0 2 2 3 Radar 7 1 0 0 0 1 0 2 0 2 6 8 36 Robbery 0 5 0 2 0 0 1 2 1 1 0 0 2 RSO 21 15 12 0 14 0 13 8 13 2 1 0 12 Search Warrant 1 3 0 2 3 0 2 1 1 3 0 5 3 Security Check 47 46 64 59 63 118 228 161 204 130 145 123 89 Sex Offense 2 3 0 2 2 5 4 5 3 1 0 2 2 Substance Abuse 27 31 19 35 29 24 35 41 52 48 59 54 44 Suicide 14 10 10 11 3 14 8 6 6 9 5 2 6 Suspicious 313 311 251 223 261 201 287 311 326 318 298 377 312 Theft 43 49 40 52 44 34 40 42 47 46 59 44 55 Threat 6 4 2 1 6 11 7 5 7 6 3 8 10 Traffic 247 224 256 221 278 323 272 332 309 351 318 347 361 Trespass 88 91 96 54 76 72 88 93 82 91 114 107 94 Vehicle Recovery 8 18 13 5 3 8 6 6 8 9 11 10 7 Vehicle Theft 11 18 7 9 6 13 7 9 11 10 6 5 8 Warrant 35 35 36 24 37 29 43 34 31 40 37 57 29 Weapon 2 1 3 4 4 4 2 0 6 4 5 3 2 Welfare Check 56 62 39 43 49 60 62 40 42 56 65 59 53In c i d e n t s A b o v e & B e l o w A v e r a g e f o r S e p t , 2 0 2 4 D a r k e r B l u e = B e l o w D a r k e r R e d = A b o v e July 2024 - Top Non-Residential Internal Use Only Location Ju l Au g Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l 1 Walmart 55 55 54 51 55 53 33 36 43 45 46 67 83 2 Safeway South 64 63 66 63 47 43 46 37 65 53 62 69 66 3 Safeway North 20 26 13 18 8 14 22 25 21 23 40 37 43 4 Pilot(2430 SR 530)42 32 22 28 32 21 25 30 42 27 36 41 42 5 Rite Aid 11 25 23 32 26 19 16 22 28 23 20 16 33 6 Haller Park 46 40 18 25 18 8 5 18 8 17 31 25 30 7 ARCO (3521 172 ST NE)14 14 17 21 25 13 28 20 27 27 16 19 28 8 Cascade Valley Hospital 25 26 34 12 13 21 17 18 10 9 12 21 27 9 Best Western (3721 172 ST NE)10 11 20 23 19 16 12 6 17 25 14 20 23 10 Gateway Plaza(3704 172 ST)14 20 19 30 18 18 25 26 42 28 30 27 21 11 Tractor Supply Co(17020 SmkyPt)23 20 25 22 21 14 9 10 24 22 27 38 19 12 Grocery Outlet(123 E Burke Av)8 13 8 6 3 2 5 3 6 4 8 7 18 13 7-Eleven (West Ave)9 10 9 6 15 5 4 5 3 6 16 7 16 14 7-Eleven (Smky Pt Blvd)2 2 4 4 2 1 1 4 7 13 6 16 15 3405 172 ST NE (TacoTime)1 4 2 7 7 7 3 5 4 8 13 8 16 16 Legion Park(114 N Olympic)12 10 6 7 2 1 4 6 4 4 6 14 15 17 Arlington Motor Inn(2214 SR 530)1 3 7 2 3 5 3 10 15 11 5 2 15 18 Lowes 12 15 11 17 14 12 8 5 9 12 25 10 14 19 17316 SPB (oil, espresso)1 2 3 2 1 1 3 3 3 4 3 14 20 Crossroads Complex(5200 172nd)11 12 33 19 30 14 13 15 15 13 11 12 14 21 Smky Pt Motor Inn(17329 SPD)16 9 10 11 11 8 13 16 21 26 7 19 14 22 McDonalds South 13 4 11 17 11 6 8 5 10 4 4 7 14 23 Starbucks(204th St)2 2 6 4 2 2 4 5 8 7 13 24 Smky Pt Center(3131 Smky Pt Dr)27 11 20 14 12 5 11 5 13 10 11 12 12 25 208 S WEST AV (Nelson Petro)3 1 4 6 5 3 6 11 15 16 18 11 26 7-Eleven (204th St)5 8 6 2 6 7 4 4 5 2 5 11 27 Amazon parkinglot (5002 172nd)1 2 2 7 2 4 14 10 11 28 Les Schwab South 1 3 1 2 4 2 7 4 2 10 DUP/CAN and traffic stops removed from count Compiled by Arlington PD, Volunteer Crime Analyst, Y. Hoover Sep 2024 - Top Non-Residential Internal Use Only Location Se p Oc t No v De c Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p 1 Walmart 54 51 55 53 33 36 43 45 46 67 83 59 61 2 Pilot(2430 SR 530)22 28 32 21 25 30 42 27 36 41 42 43 45 3 Safeway South 66 63 47 43 46 37 65 53 62 69 66 81 44 4 Gateway Plaza(3704 172 ST)19 30 18 18 25 26 42 28 30 27 21 23 41 5 ARCO (3521 172 ST NE)17 21 25 13 28 20 27 27 16 19 28 36 30 6 Arlington High School(Crown Rdg)30 29 22 9 12 10 8 14 26 7 2 3 27 7 Haller Park 18 25 18 8 5 18 8 17 31 25 30 32 26 8 Rite Aid 23 32 26 19 16 22 28 23 20 16 33 22 24 9 Safeway North 13 18 8 14 22 25 21 23 40 37 43 23 22 10 Tractor Supply Co(17020 SmkyPt)25 22 21 14 9 10 24 22 27 38 19 29 22 11 Cascade Valley Hospital 34 12 13 21 17 18 10 9 12 21 27 25 22 12 Best Western (3721 172 ST NE)20 23 19 16 12 6 17 25 14 20 23 26 18 13 Weston High School(4407 172nd)10 7 8 2 10 5 3 7 4 2 2 18 14 Arlington Motor Inn(2214 SR 530)7 2 3 5 3 10 15 11 5 2 15 8 16 15 3326 Smky Pt DR (NTransit)12 15 7 7 12 7 10 13 14 10 6 25 16 16 7-Eleven (West Ave)9 6 15 5 4 5 3 6 16 7 16 12 16 17 Smky Pt Center(3131 Smky Pt Dr)20 14 12 5 11 5 13 10 11 12 12 25 16 18 Haller Middle School (600 E 1 ST)9 7 7 1 7 15 8 5 7 5 1 15 19 Kent Prairie School(8110 207th)3 7 1 2 1 4 5 1 3 14 20 17306 Smky Pt Dr 4 2 7 1 2 1 1 2 3 9 13 13 21 17316 SPB (oil, espresso)3 2 1 1 3 3 3 4 3 14 8 12 22 Crossroads Complex(5200 172nd)33 19 30 14 13 15 15 13 11 12 14 22 12 23 Starbucks(204th St)2 6 4 2 2 4 5 8 7 13 12 11 24 Grocery Outlet(123 E Burke Av)8 6 3 2 5 3 6 4 8 7 18 14 11 25 Airport Office (18204 59 DR NE)8 10 8 6 9 10 23 8 9 4 7 16 10 26 Lowes 11 17 14 12 8 5 9 12 25 10 14 12 10 27 3405 172 ST NE (TacoTime)2 7 7 7 3 5 4 8 13 8 16 11 10 28 3316 172 ST NE (Shell)11 6 8 7 6 5 11 12 14 11 8 4 10 DUP/CAN and traffic stops removed from count Compiled by Arlington PD, Volunteer Crime Analyst, Y. Hoover City of Arlington Council Agenda Bill WS #6 Attachment December 9, 2024 North County Regional Fire Authority 2024 Third Quarter Report Third Quarter Report 2024 North County Regional Fire Authority; Dave Kraski, Deputy Chief of Operations EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 1:28 5:32 6:55 North County Fire & EMS 2620 Total Dispatched Calls Major Activities and Accomplishments in Q3 Serving Our Communities With Compassion Integrity - Innovation - Pride - Professionalism - Ownership Operations Third Quarter Report ( July - September 2024) Average Turn-Out Time Average Travel Time Average Response Time 86% EMS Calls 14% All Other Calls 4th of July Events Multiple Wildland Deployments National Fire Academy Executive Chief Officer Class Two Rounds of EMS Assistant Chief Process’s Labor Negotiations Continue Monthly EMS Run Review with Dr. Corsa 3-Day Burlington Northern Hazardous Materials Training Class All department hose tested, National Hose Testing Post Middle School 9-11 Event at Station #46 Attended the Western Fire Chiefs FORCE event (Fire Officer & Ranking Chief Officer) Participated in the Paine Field Mass Casualty Drill On-Boarded more Part-Time Firefighter / EMT’s Several First Aid, Baby Safe and ACT (Antidote, CPR and Tourniquet) classes Stanwood Fair & Parade Conducted a thorough controlled substance audit EMS at Arlington and Stanwood Football games Numerous public interactions with summer events National Night Out in Arlington and Stanwood *All Units * Serving Our Communities With Compassion Integrity - Innovation - Pride - Professionalism - Ownership Fire Calls Q3 2024 Fire Commercial (FC) 4 Fire Commercial Confirmed (FCC) 7 Fire Residential (FR) 11 Fire Residential Confirmed (FRC) 8 WILDLAND DEPLOYMENTS 2 0 2 4 7/5/24 - Balsam Root 305 acres 7/14/24 - Falls Fire (Oregon) 151689 acres 7/23/24 - Retreat Fire 45601 acres 7/29/24 - Lower Granite Fire 14482 acres 8/20/24 - 2620 Road Fire 298 acres 9/6/24 - Huckleberry Fire 300 acres 9/12/24 - Line Fire (California) 43978 acres 9/13/24 - Swauk Creek 348 acres 9/26/24 - Goosmus Fire 1738 acres TRANSPORT DESTINATIONS Serving Our Communities With Compassion Integrity - Innovation - Pride - Professionalism - Ownership