HomeMy WebLinkAbout10-14-24 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
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CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Julie
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Cemetery Rules and Regulations Update ATTACHMENT A
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
2. Process Solutions Contract System Platform ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Leisha Nobach
3. Contract Amendment No. 2 with RH2 for 640 Booster Station ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Yvonne Gallardo-Van Ornam
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
Arlington City Council Workshop
Monday, October 14, 2024 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
EXECUTIVE SESSION
To review the performance of a public employee [RCW 42.30.110(1)(g)]
Mayor Don Vanney / City Attorney Steve Peiffle
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill Item: WS #1Attachment ACOUNCIL MEETING DATE: October 14, 2024 Cemetery Rules and Regulations Update
Final Cemetery Rules and Regulations (Oct 2024)
Arlington Municipal Cemetery; Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Cemetery Board is proposing to update the Cemetery Rules and Regulations to be more current with operating procedures.
Board has worked with Public Works staff updating the Cemetery Rules and Regulations to better reflect the current Cemetery business and operating procedures. The Cemetery Board has unanimously voted in favor of recommending City Council approve and adopt these updated Cemetery Rules and Regulations.
ALTERNATIVES: Do not update the Cemetery Rules & Regulations Table for further discussion
Workshop; discussion only. At the October 21, 2024 Council meeting, the recommended motion will be, “I move to approve the amended October 2024 Cemetery Rules and Regulations as written.”
ARLINGTON MUNICIPAL CEMETERY
RULES AND REGULATIONS
Approved By Arlington City Council
March 4, 2013October 21, 2024
Rev Date (July 20122024) Page 1
Arlington Municipal Cemetery
Rules and Regulations
The following Rules and Regulations are established for the benefit of the Arlington Municipal
Cemetery, the grave owners, Cemetery visitors, and for the long term care, preservation and
endowment of the Cemetery for generations to come. The City may adopt new rules and
regulations, or amend existing rules for the benefit of the Cemetery. Such additions or
amendments shall be binding upon all parties without notice. Copies of the most current
Arlington Municipal Cemetery Rules and Regulations may be obtained at the Cemetery Office,
on the City website, or at the office of the Arlington City Clerk. These rules are presented below
in the following sections:
Section 1.0 - Cemetery Administration and General Provision
Section 2.0 - Definitions
Section 3.0 - Services Offered
Section 4.0 - Lot/Grave Sales and Ownership
Section 5.0 - Interment and Inurnment
Section 6.0 - Memorials and Markers
Section 7.0 - Cemetery Maintenance
Appendix A – Cemetery Forms
Appendix B – Cemetery Approved Trees
Rev Date (July 20122024) Page 2
1.0 Cemetery Administration and General Provisions
1.1) Rules and Regulations - These rules and regulations are established by the City of Arlington
(City) in accordance with Arlington Municipal Code 2.80 and may be administratively
amended at any time by the City when any rule is found to be detrimental to the best interest
of the plot owners as a whole, or when new conditions require the adoption of other or further
regulations.
1.2) Cemetery Board - The Cemetery Board is made up of five Arlington residentsmembers
appointed by the Arlington Mayor with consent of the Council in accordance with Arlington
Municipal Code 2.76. The Cemetery Board meets bi-monthly, or at other schedules so
setmore frequently as determined by the Board, along with the Cemetery Coordinator, Public
Works Director, and representatives from the Arlington Maintenance and Operations
departmentother city staff as necessary. The Board shall periodically review and make
recommendations to these Rules and Regulations as needed.
1.3) Cemetery Coordinator – The Cemetery Coordinator position is responsible for the
coordination and management of the Cemetery’s day-to-day activities, all customer service
inquiries, and subject conditions coordinating and arranging all Cemetery business
transactions and services.
1.4) Cemetery Fees and Charges - All prices for burial lots, interment rights, cremated remains
sitesinterment rights, burial or cremation products, endowment care, markers, service fees,
and other charges are recommended by the Cemetery Board and approved by the Arlington
City Council by resolution. Please contact Cemetery Office for a list of current Cemetery
fees.
1.5) Method of Payment - All sales shall be paid in full at the time arrangements are made in the
form of cash, approved check, or credit cards acceptable to the City of Arlington.
1.6) Cemetery Hours - The Cemetery is open to the public seven days a week from 8:00 a.mdawn.
each morning until dusk. The Cemetery Office is located at the Arlington Municipal
Cemetery and is open 98:00 a.m. to 4:00 p.m., Monday through Friday (except city
recognized holidays).
1.7) Funerals Burials and Committals (Days and Hours Allowed) - Normal burial services hours
shall be restricted to weekdays between the hours ofeither at 9:00 a.m. and or 31:00 p.m. The
Cemetery recognizes that mitigating circumstances may arise necessitating a burial outside
of normal hours. This can be arranged, subject to the availability of Cemetery staff. Overtime
fees will be incurred if the burial is requested afterextends past 3:00 p.m. or burial is requested
on a Saturday or holiday. No burials will be allowed on city recognized holidays or on
Sundays.
1.8) Acceptable Behavior - Visitors and the public are invited to utilize the Cemetery in a manner
consistent with its purpose as a place of interment and as a memorial, subject to the following:
a. The headstones and monuments on the premises shall not be handled, climbed upon or
otherwise mistreated.
Rev Date (July 20122024) Page 3
b. No one shall move, repair, pressure wash, or otherwise alter any monument or headstone
without written consent of the City.
c. No one shall deface or otherwise damage any monument or headstone.
d. Pets must be always on a leash at all times. Animals are not allowed to defecate in any
part of the Cemetery, pet owners will be held liable for all clean up expenses.
e. Loud talking and distracting activities will be avoided within hearing distance of a funeral
service.
f. Littering including wilted or dead flowers and any other refuse is prohibited on drives,
paths, or any grounds or in any building.
g. It is forbidden for anyone visiting the Cemetery to pluck any flower, break any branch,
remove any tree or plant, or write upon, deface, or damage any memorial, fence or other
structures within the Cemetery.
h. No person will be permitted to peddle flowers or plants or to solicit the sale of any
commodity or service within the Cemetery without written authorization from the
Cemetery Staff or the City Administrator.
1.9) Authority of Cemetery Staff - Cemetery staff are empowered to enforce all rules and
regulations and to exclude from the Cemetery any person violating the same. Cemetery staff
is are responsible for the grounds and buildings. All persons in the Cemetery, including the
conduct of funerals, traffic, employees, plot owners and visitors shall comply with this code
and directions of Cemetery staff.
1.10) Requests for an emergency waiver of these Rules and Regulations or any provision of these
Rules and Regulations may be made to the Cemetery Coordinator, Public Works Director,
City Administrator, or their designee who shall have discretion to approve or deny the
emergency waiver request. The emergency waiver request shall include payment for any and
all additional expenses to the City for these services (current Administrative Service Fee,
within Cemetery Fee Schedule shall apply).
2.0 Definitions
The following terms and words are used thought out these Rules and Regulations and shall
have the intended meaning as described below:
2.1) Border - The concrete edging around the marker to protect the marker from damage and to
allow trimming around the marker.
2.2) Burial - The placement of human remains in a grave.
2.3) Cemetery – A place used and dedicated for cemetery purposes as allowed by RCW 68, herein
the Cemetery is the Arlington Municipal Cemetery.
2.4) Cemetery Board – A City Council authorized Board made up of five Arlington
residentsmembers appointed by the Arlington Mayor with the consent of the Council in
accordance with Arlington Municipal Code 2.80 76 which oversees and provides guidance
for the Arlington Municipal Cemetery.
Formatted: Font: Italic
Rev Date (July 20122024) Page 4
2.5) Cemetery Staff - Refers to City of Arlington personnel that are assigned administrative and
maintenance duties at the Cemetery.
2.6) Columbarium – A structure or other space containing niches for permanent inurnment of
cremated remains.
2.7) Columbarium Niche – A space in a columbarium used or intended to be used for inurnment
of cremated human remains.
2.8) Columbarium Niche Marker – The shutter or cover of a columbarium niche is a granite tablet
that can be inscribed to serve as the memorial marker for the interred.
2.9) Committal - That part of a funeral service which places the remains of the deceased to his/her
final resting place.
2.10) Cremated Remains - A human body after cremation in a crematory.
2.11) Customer – Any person purchasing a product, grave, niche, or service from the Arlington
Municipal Cemetery
2.12) Disinterment – The removal of buried human remains from a grave or niche.
2.13) Flat Headstone – Memorial markers that remain flush with the ground.
2.14) Funeral Service – A memorial service for a deceased person.
2.15) Grave – A lot or niche intended for the earthly interment of human remains or inurnment of
cremated remains.
2.16) Human Remains or Remains – The body of a deceased person, and includes the body in any
stage of decomposition except cremated remains as defined by RCW 68.04.020.
2.17) Interment – The disposition of human remains by cremation and inurnment or by traditional
burial in a place used or intended to be used and dedicated for cemetery purposes.
2.18) Inurnment - The disposition of cremated human remains within an urn.
2.19) Liner - A concrete, granite, or composite material container or vault that is buried in the
ground to provide outer protection and into which caskets with human remains are placed in
the burial process.
2.20) Lot – A grouping of graves designated by a common delineated geographical area within a
Cemetery Section and part of a grave address following the format Section-Lot-Grave.
2.21) Marker – A grave headstone, urn garden plaque, statue, memorial or monument that is
inscribed and intended to permanently mark a grave, a memorial tree, or to serve as a
memorial marker.
2.22) Next of Kin – The relative(s) or person most immediately related in the following general
order of priority, i.e.: (a) Spouse or state registered domestic partner; (b) Children; (c) Parents;
and (d) Brothers and Sisters.
2.23) Open and Close - The term used for referring to the opening of a gravesite and closing of a
gravesite after remains are placed.
2.24) Pre-Need – A term referring to future needs in advance of death.
Rev Date (July 20122024) Page 5
2.25) Pre-Need Payment Plan – A Cemetery operated payment plan to assist with pre-need
arrangements.
2.26) Plot - A space of ground in the Cemetery used for, or intended to be used for, burial of human
remains.
2.27) Section – A grouping of lots designated by a common delineated geographical area within
the Cemetery and part of a grave address following the format Section-Lot-Grave.
2.28) Upright Headstone – A vertical above ground gravesite memorial marker. Includes
monument and bench.
2.29) Urn Liner - A concrete, granite, or composite material container that is buried in the ground
and sealed to provide outer protection and into which cremated human remains are placed in
the burial process.
2.30) Vault - A concrete, granite, or composite material sealed container including a lined interior
that is buried in the ground and sealed to provide outer protection and into which human
remains are placed in the burial process.
3.0 Services Offered
3.1) Cemetery Rate Fee Schedule – The Cemetery offers services and products as allowed by the
City Council and included on an Arlington Municipal Rate Fee Schedule established by
ordinance., State sales taxes will be added as applicableapply as required per state law.
3.2) Payment – The Cemetery accepts payment in the form of cash, check, or credit card. Payment
is expected at the time purchase, no products will be ordered or services scheduled until
payment is received in full.
3.3) Pre-need Services – The Cemetery offers a Pre-Need Service whereby the Cemetery
Coordinator meets with clients to discuss their future needs in advance of death (Pre-need).
The decisions made now give clients peace of mind by allowing them to make decisions
calmly, responsibly, economically and prudently in preparing a comprehensive and
personalized Pre-need Package. Ownership of the Pre-need products and contracts for the
Pre-need services will be fully vested with the purchaser upon complete payment of the Pre-
need Package. Payment can be made fully at the time of preparing the Pre-need Package or
over time with a low down payment and interest-free monthly payments (see Pre-need
Payment Plan).
3.4) Pre-need Payment Plan – The Cemetery offers a payment plan for the payment of Pre-need
Services services and products, specifics of the plan are as follows (additional information is
available on the Pre-need Payment Plan Agreement):
a. There is no interest charged on the payment plan.
b. An annual administrative service fee is applied at 12-month intervals over the term of the
payment plan.
c. A minimum down payment of 5% is required.
d. There is a minimum monthly payment of $50.00
Rev Date (July 20122024) Page 6
e. Four payment plan terms are offered: 12-month, 24-month, 36-month, and 48-month
plans.
f. The Cemetery will mail monthly statements on the 15th of each month, and the contracted
minimum payment amount should be received in the Cemetery Office by the 15th of the
following month.
g. Failure to pay three consecutive months of payments will place the account is in
delinquent status, an administrative service fee will be applied to reactivate the account.
h. Payment plans can be closed and accrued payment amount refunded to the account owner,
however there is a 5% account termination charge on the accrued payment amount.
i. If a plan remains delinquent for 12-months, the Cemetery will close the account and
return the plan’s accrued payment amount, less the 5% account termination charge.
j. The Pre-need selected traditional burial lots, urn lots, or columbarium niches will be listed
as reserved until the Pre-need Payment Plan is fully paid.
k. A Certificate of Use will not be issued for the pre-need selected traditional burial lots,
urn lots, or columbarium niches until the payment plan is fully paid.
3.5) Administrative Service Fee – The Cemetery charges an Administrative Fee for the below
services, this fee cover costs for recording, filing, documentation and notary services. The
administrative fee is includedwill be the current fee as included in the Cemetery Rate Fee
Schedule.
a. Lot or Niche Ownership Transfer
b. Certificate of Use Modification
c. Payment Plan Servicing
3.6) Lot Sales – The Cemetery offers graves or burial lots for the earthly entombment as traditional
burials, as burials for children in the Children Garden, or as burial for cremated remains in
the Urn Garden. The purchaser of a lot or lots is granted or conveyed only the right of
interment of human remains and the right of installation of a memorial on each lot.
Conditions of burials, second rights, rights of ownership, and transfer of rights are detailed in
Section 4. A portion of each lot sale will be deposited into an endowment care fund for the
perpetual care of the Cemetery per RCW 68.40.
3.7) Columbarium Niche Sales – The Cemetery offers above ground inurnment services in
columbarium niches for the interment of cremated remains. Each columbarium has a total of
approximately 96 niches, and each niche is approximately 9½-inches tall by 9½-inches wide
by 9½-inches deep. Cremated remains are to be in a suitable urn and will be placed in the
niche by Cemetery staff. Each niche is secured with a niche shutter/cover upon which an
inscription may be inscribed denoting those interred in the niche.
3.8) Second Right Sales – Lots or graves, whether in the main cemetery area, Urn Garden, or
Children’s Garden, along with Columbarium niches have second rights available. All second
rights are interred as cremated remains and shall be entombed in an Urn Liner or through
direct burial in an urn that meets the durability requirements of an urn burial vault. The terms
and conditions governing assignment, sale and transfer of second rights are detailed in Section
Rev Date (July 20122024) Page 7
4 - Lot/Grave Sales and Ownership. Second rights available for various interment sites are
as follows:
a. Traditional Burial: 3 second rights
b. Urn Garden: 1 second right
c. Children’s Garden: 1 second right
d. Columbarium: 1 second rights
3.9) Opening/Closing – Every interment, whether Traditional Burial, Urn Garden, Children’s
Garden, or Columbarium, shall have an Opening and Closing service for the placement
interred remains.
3.10) Concrete Liners and Vaults – All traditional burials, those where remains are in a coffin, must
be entombed in a concrete liner or vault. Urn burials, whether in the Urn Garden or as Second
Right burial, must be entombed in an urn liner or the urn must meet the durability
requirements of an urn burial vault.
3.11) Memorial and Marker Sales – The Cemetery offers the sales of Memorials and Markers, these
include Headstones, Monuments, Grave Markers, Memorial Plaques, and Memorial Trees,
and Memorial Benches. Additional details regarding memorial and markers is included in
Section 6.0 - Memorials and Markers.
3.12) Inspection Services – Every memorial, or marker, monument, bench, liner, and vault that
comes into the Cemetery shall be inspected by Cemetery staff. The cost for inspection
services is included in the sale price of memorials and markers sold by the Cemetery,
memorials and markers sold by venders outside of the Cemetery will be charged an inspection
service fee.
3.13) Inscription Services – The Cemetery coordinates for additional inscription services on
headstones or markers for those who are jointly interred or jointly noted on a headstone. Both
The service offered an on-site inscription service and off-site inscription service options are
offered. An on-site inscription service entails the inscribing company to come to the
Cemetery and inscribe the additional information onto the headstone or memorial while it is
in place, this can be impacted by weather or how the headstone or memorial is placed. An
off-site inscription service entails Cemetery Staff removing the headstone or marker, cleaning
it, packaging it and arranging for it to be picked up by the inscribing firm. When it is returned,
Cemetery staff will inspect the headstone or memorial and reset it at its original location.
3.14) Headstone or Marker Setting or Resetting Services – The Cemetery offers headstone and
monument removal, relocation, setting, and resetting services. Cemetery staff will note and
record the condition of each headstone and marker prior to any movement or placement
service.
3.15) Pressure Washing Services – Over time all headstones and markers will get soiled due to
natural weathering and atmospheric conditions. The Cemetery offers pressure washing and
cleaning services that will remove accumulated grime and debris, it will not correct or repair
any impacts due to weathering.
Rev Date (July 20122024) Page 8
3.16) Disinterment Services – Remains once interred in Arlington Municipal Cemetery are
considered permanently disposed of; removal from one grave to another within the Cemetery,
or removal from Arlington Municipal Cemetery to any other Cemetery is strongly
discouraged. However, when legally permitted or ordered by legal decree, Cemetery staff
will coordinate the disinterment disinter earthly entombment from both traditional burials and
cremated burials; or and disinter cremated remains from columbariums. Fees will be
determined on a case-by-base basis pending contract pricing for disinterment.
4.0 Lot Sales and Ownership
4.1) Governing Law - Titles, Rights and Interest in Cemetery plots, graves and columbarium
niches shall be governed by RCW Chapter 68.32 as now and hereafter amended.
4.2) Certificate of Use – Upon full payment, the Cemetery will issue to the Purchaser a Certificate
of Use that conveys only a right to be interred in the interment space (Cemetery plots, graves
and columbarium niches) and does not convey any real estate title to the Purchaser/owner.
4.3) Rights Attached to Certificate of Use – The Certificate of Use, and the rights vested therein,
and the rights of the owner, successor or assigned are subject to these Cemetery Rules and
Regulations. The graves, lots or niches shall be used for approved burial or interment
purposes only.
4.4) Endowment Care – A percentage of each sale of cemetery plots, graves and columbarium
niches, including second rights thereof, will be deposited into an endowment care trust fund.
The Cemetery’s endowment care trust fund is designed to ensure that there will always be
sufficient income available for the continued maintenance and upkeep of the cemetery, even
when all the interment spaces are sold. The endowment care trust fund is operated in
accordance with state laws (including RCW 68.40 and 68.44) and the Cemetery will preserve
the principal in perpetuity, but will use interest and income earned by the principal to offset
maintenance expenses. Funds set aside for the endowment care trust fund are exempt from
taxation.
4.5) Right of Interment – The owner of a lot or lots is granted or conveyed only the right of
interment of human remains and the right of installation of a memorial on each lot. The owner
of the right of interment does not possess a fee interest or any other interest in the land itself.
4.6) Second Rights of Interment – The Purchaser/owner of a cemetery plot, grave, or columbarium
niche has the right to give or deny permission to use the second rights in the owned cemetery
plot, grave or columbarium niche. These permissions will be established at the time of sale
and recorded on the Certificate of Use. If the Purchaser/owner allows second rights but does
not specify names of persons, the Cemetery will allow next-of-kin to be interred until all
second rights are exercised. Permissions to second rights can be changed by the owner at a
future date.
4.7) Transfer of Certificate of Use – The Purchaser/owner of cemetery plots, graves and
columbarium niches has the right to sell and convey the interment space, but any transfer of
Formatted: Font: Italic
Rev Date (July 20122024) Page 9
ownership by will or otherwise will be recognized by the Cemetery only after it is recorded
at the Cemetery and a new certificate of interment rights is issued to the new owner.
4.8) Bequeathment of Rights – Ownership of a cemetery lot, grave, or niche can be transferred to
new owners by bequeathment through a will; however rights only extend to interment and
permissions for unused Second Rights. All interred spaces authorized by the original owner
shall remain as assigned, unless so noted by will, power of attorney, or other legally binding
form.
4.9) Next of Kin – The City shall endeavor to determine the legal next of kin, but the City shall
not be held responsible for failure to do so. Persons representing themselves as next of kin
may be required to provide a notarized statement to this effect. The City shall not be
responsible for activities authorized by persons falsely representing themselves as next of kin.
5.0 Interment Services
5.1) Acceptable Interments – The Arlington Municipal Cemetery will only accept human remains
for interment, the internment of animals or non-human remains is strictly prohibited.
5.2) Burial Permit - A burial permit from the Snohomish County Department of Health, or from
the sending county or province, must be secured by the funeral home or person(s) making the
arrangements before an interment will be permitted. The Cemetery shall not be responsible
in any manner for securing any permit. Cremated remains must be properly labeled and
accompanied by a cremation and disposition authorization form to the Cemetery to certify
identity of the cremated remains.
5.3) Interments Per Grave, Lot or Niche – The allowable interments per grave, lot, or niche space
is as follows:
a. Regular grave interments are designated for one traditional casket burial and a maximum
of three cremated remains; or a maximum of four cremations.
b. Children’s Garden interments are designated for one traditional casket burial and a
maximum of one cremated remains.
c. Urn Garden plots allow for a maximum of two interments per grave or lot.
d. Columbarium Niches allow for a maximum of two interments per niche.
5.4) Interment Agreements - When a lot, grave, or niche is jointly owned, authorization for
interment will be granted to either owner, or their heirs (next-of-kin) as governed by RCW
Chapter 68.32. Likewise, second rights can be assigned and recorded with the Cemetery
office. The Cemetery may consider, but has no obligation to honor any other agreement
regarding the right of burial excluding bequeathments.
5.5) Funerals, Burials, and Committals - Funerals, burials, and committals at the Arlington
Municipal Cemetery are permitted by and under the control of the City of Arlington at all
times. All plots, graves, and niches shall be opened and closed by Cemetery staff. If
requested, Cemetery may allow deviation from the rule if consistent with a custom or
Rev Date (July 20122024) Page 10
religious ceremony. Interment services should be scheduled during the week between at
either 8:9:00 am AM and or 3:301:00 PM pm (Monday through-Friday), interments
scheduled outside these hours or on legal holidayswill be charged overtime accordingly and
are subject to staff availability. will be at a premium.
5.6) Ceremony Accessories – The Cemetery offers accessories to support gatherings and
ceremony of the interred, these accessories include tent or canopies, chairs, and artificial
grass., lowering Lowering devices, tractors, and other equipment needed for interments,
inurnments, and any disinterment shall be used exclusively by Cemetery Staff . These
accessories shall be used exclusively for all interments, inurnments, and disinterments; use
Use of outside accessories or equipment is not permitted. See Cemetery Coordinator for a
list of available equipmentaccessories.
5.7) Liners – All earthly entombments, whether traditional burial or cremated remains, shall
incorporate the use of a concrete liner or vault specifically designed and manufactured for
this purpose. The Cemetery offers concrete liners for sale. Alternatively, clients may procure
a vault from a third party, but all purchased vaults must meet the Cemetery specifications and
be inspected before use at the Cemetery.
5.8) Arrangements - All families, funeral homes, or designated representatives shall be required
to complete an Interment Authorization form accepting responsibility and authorizing and
designating the exact location of the plot for burial. Funeral directors, or designated
representatives who sign on behalf of the family, accept financial responsibility and liability
for any decisions or actions taken under their direction. Under no condition shall the Cemetery
open a grave, lot or niche without proper authorization.
5.9) Notice of Interment or Disinterment - The Cemetery must be notified at least 24 hoursthree
full business days before any interment so the plot or niche may be properly prepared, and at
least one week’s notice shall be given prior to any disinterment. The Cemetery reserves the
right to delay an interment or disinterment when scheduling conflicts occur.
5.10) Welfare Burials - A welfare burial is available if the plot is pre-owned by the deceased or
applicant. Burials will follow the Department of Social and Health Services (DSHS)
guidelines for the disposition of remains.
5.11) Disinterment - For disinterment of remains (including cremated remains), the applicant must
have written authorization from the closest living relative. Provisions concerning permission
to remove remains shall be governed by State law in RCW Chapter 68.50 as now or hereafter
amended.
5.12) Procedure for Disinterments. The following shall be required by the Cemetery prior to any
disinterment of remains:
a. Signed affidavit(s) of all nearest of kin approving the disinterment or removal.
b. Signed approval of the lot purchaser/owner or their lawful representative.
c. Disinterment permit from the Washington State Department of Health or writ from a
Washington state court for removal from Arlington Municipal Cemetery.
d. The desired lot must be selected and all charges for disinterment and reinterment, together
with all other charges due, must be paid in full.
Rev Date (July 20122024) Page 11
5.13) Removal Permit. Remains removed from other cemeteries and brought to Arlington
Municipal Cemetery for reinterment must be accompanied by the proper papers as prescribed
by law.
5.14) Liability. The Cemetery will exercise utmost care in making a disinterment, but assumes no
liability for damage to any casket, vault, liner, grave box, or any other burial case in making
the removal or disinterment.
5.14)5.15) Acceptance of cremated remains – All burial fees and scheduled date of burial must be
paid in full and scheduled prior to cemetery’s acceptance of cremated remains.
5.15)5.16) Outer Case Replacement. When, in the opinion of the Cemetery, a new outer burial
container is needed, at the time of reinterment, following a disinterment, the person arranging
for the removal, through the Cemetery, must provide it.
5.16)5.17) Removal for Profit Prohibited. Removal, by the heirs, of any remains so that the lot may
be sold for profit, is absolutely forbidden.
6.0 Memorials and Markers
6.1) The Cemetery allows the placement of memorials and markers to honor, remember, and
commemorate the lives of friends and family members. Memorials and markers permitted in
the Cemetery include:
a. Headstone
b. Memorial Marker
c. Memorial Tree with Marker
d. Memorial Bench
6.2) Headstone –
a. Each traditional burial plot, Children’s Garden burial plot, or Urn Garden Burial Plot is
allowed a headstone to identify and memorialize the original interred. The marker will
be situated at the head of the grave.
b. Urn Garden is limited to a Flat (or flush) Headstone, this is memorial marker that will
remain flush with the ground. An Urn Garden flat headstone marker is restricted to a
maximum size of 2628-inches by 2016-inches. Adjoining Urn Garden lots can have a
companion marker having a maximum size of 60-inches by 20-inches.
c. Children’s Garden is limited to a Flat (or flush) Headstone, this is memorial marker that
will remain flush with the ground. A Children Garden flat headstone marker is restricted
to a maximum size of 24-inches by 12-inches. Adjoining Urn Garden lots can have a
companion marker having a maximum size of 36-inches by 12-inches.
d. Section C, D, and Robb Section are limited to a Flat (or flush) Headstone, this is memorial
marker that will remain flush with the ground. A Flat Headstone marker is restricted to
no more than 48-inches wide for a single marker, or 60-inches wide for a companion
marker on a two-grave lot adjoining lots.
Rev Date (July 20122024) Page 12
e. Sections A, B, E, F, G, H, I, J, K, L, M, and N (commonly referred to as the “Old
Section”) – The Old Section can have either a Flat Headstone or Upright Headstone
marker. A Flat Headstone marker is restricted to no more than 48-inches wide for a single
marker, or 60-inches wide for a companion marker on a two adjoining lots-grave lot.
Upright markers will not exceed a height of four feet (48 inches) from ground level.
Concrete borders at the front and back of an upright memorial can be a minimum of 2
inches, not to exceed 4 inches in width and on the sides.
f. Each second right interred in a traditional burial plot, Children’s Garden burial plot, or
Urn Garden Burial Plot is allowed a single Flat Memorial Marker.
g. The Cemetery offers Flat Headstones and Upright Headstones for purchase, headstones
not purchased through the Cemetery are subject to Inspection Service and fee.
h. All headstones or monuments not purchased from a known vendor must be approved by
Cemetery staff prior to installation.
i. A scaled drawing of all upright markers must be submitted to the City for approval to
ensure it conforms to Cemetery standards.
i.j. The Cemetery offers the placement of memorial markers at select locations; please see
the Cemetery Coordinator for available locations.
6.3) Columbarium Niche Marker
a. Each columbarium niche is secured with a granite exterior shutter that can only be open
or closed by Cemetery staff.
b. The columbarium niche shutter is available for inscription.
c. Cemetery staff will remove columbarium niche shutter to allow inscribing for second
rights.
6.4) Memorial Marker – Memorial Markers are available for purchase, please contract Cemetery
Coordinator for details.
a. The Cemetery offers the placement of memorial markers at select locations; please see
the Cemetery Coordinator for available locations.
b. Allowable sizes for memorial markers are 8-inches by 12-inches up to 16-inches by 28-
inches.
c. Only Cemetery staff or approved memorial marker vendors are allowed to install
memorial markers.
d. Memorial markers not purchased through the Cemetery are subject to Inspection Service
and fee.
6.5) Memorial Tree
a. The Cemetery offers the procurement and planting of memorial trees at select locations;
please see the Cemetery Coordinator for available locations.
b. The Cemetery has 20 certain trees approved for memorial planting, please ask the
Cemetery Coordinator for a list of approved trees.
Rev Date (July 20122024) Page 13
c. Each memorial tree comes with a 12-inch by 8-inch oval memorial plaque
c.d. Memorial Bench – the Cemetery offers the placement of memorial benches at select
locations; please see the Cemetery Coordinator for available locations.
6.6) Memorial Bench –
a. The Cemetery offers the placement of memorial benches at select locations; please see
the Cemetery Coordinator for available locations.
6.7)6.6) All permanent vases must be installed at the head of the grave space and be installed within
a foundation of either granite or concrete. Vase installations for additional
headstones/monuments placed below the head of the grave space will not be permitted.
6.8)6.7) Markers must be set level with and conforming to the slope of the lawn and placed in line
with adjacent stones so as to present a uniform appearance. The Cemetery reserves the right
to inspect all markers/memorials after installation and to require or make changes if
improperly set.
6.9)6.8) Only flush memorials are allowed to mark cremated remains inurned on an occupied grave
space when the first interments is are already marked with a headstone. The marker shall be
placed adjacent to the existing marker and directly over the inurned cremated remains.
6.10)6.9) Marker setting and on-site engraving shall be scheduled with the Cemetery Coordinator
and be performed during normal business hours; arrangements are to be made at least one
working day prior to the work being done. The City reserves the right to remove any marker
which was set or engraved without permission and does not conform to the standards set forth
in these rules and regulations.
6.11)6.10) The City does not bind itself to maintain, repair, or replace any markers or monumental
structures erected upon the plot which are lost or damaged due to weather, age, vandalism, or
normal maintenance. The City will endeavor to see that the headstone remains in good
condition.
6.12)6.11) The Cemetery will make available for purchase: monuments, headstones, and markers
available for purchase. Marker setting fees must be paid prior to the setting.
7.0 Maintenance and Landscape Regulations
7.1) Standard of Care - The Cemetery intends to maintain has the responsibility for maintaining
the Cemetery’s current and future landscape quality and serenity in perpetuity. At Arlington
Municipal Cemetery the perpetual care means that the City intends that each gravesite, the
cemetery grounds, trees, shrubs and roads will be well maintained in perpetuity. with the
same exacting care that has been provided over the past century. This perpetual maintenance
also includes preserving the existing landscape by keeping out invasive weeds, grasses, and
plant species. To that extent, the Cemetery reserves the right to regulate the method of
decorating plots so that a uniform beauty throughout the Cemetery may be maintained
7.2) The Cemetery is responsible for all grounds and landscape maintenance activities at the
Cemetery. The Cemetery will perform all grounds and landscape maintenance activities with
City of Arlington employees. The Cemetery may also hire outside contractors, employ
Rev Date (July 20122024) Page 14
Department of Correction workers, and utilize volunteers to perform grounds and landscape
maintenance activities.
7.3) Allowed Visitor Activities – The Cemetery allows the following activities regarding
placement of flowers, wreaths, and other graveside decorations:
a. Cut flowers and bouquets are allowed year round.
b. Artificial flowers and decorations are allowed from November 1 to March 30.
c. Hooked poles for hanging flower baskets are allowed, subject to approval by Cemetery
Coordinator.
d. Any items placed improperly or without permission shall be removed.
d.e. Alcohol in any form (opened or unopened) is prohibited on cemetery property.
e.f. The City is not responsible for damage to or theft of cut flowers, potted plants, displays,
or containers. Anyone leaving such articles in the Cemetery does so at his/her own risk.
f.g. The placing of boxes, shells, toys, metal designs, ornaments, chairs, settees, glass, wood
or iron cases, and similar articles upon plots is not permitted.
g.h. The Cemetery is not be responsible for plants, plantings, flowers or displays of any kind
that become damaged by the elements, thieves, vandals, or by other causes beyond the
Cemetery’s control.
h.i. The Cemetery reserves the authority to remove floral designs, flowers, shrubs, plants, or
herbage of any kind from the Cemetery if deemed dangerous, detrimental, diseased, or if
the displays become unsightly and do not conform to Cemetery standard of care. The
City shall not be liable for floral pieces, baskets, or frames in which or to which such
floral pieces are attached.
7.4) Only Cemetery staff shall trim, prune, or remove any part of trees or shrubs in the Cemetery.
If any tree or shrub becomes detrimental, dangerous, or objectionable to the adjacent plots,
walks, or avenues, or the City is unable to maintain the grounds, the City shall have the right
to remove the tree(s), or shrub(s), or any part(s) thereof as it may see fit.
7.5) No plot or grave shall be defined by fence, railing, hedge or by any other unauthorized
memorial or planting.
City of Arlington Council Agenda Bill Item: WS #2 Attachment BCOUNCIL MEETING DATE: October 14, 2024 Contract with Process Solutions for programming of a new Program Logic Controller (PLC) and installation of a new SCADA program, System Platform, at the Water Treatment Plant
Process Solutions Proposal to program PLC & HMI control panel Process Solutions Proposal to implement System Platform at Water Treatment Plant
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: Not to exceed $140,000 Water Capital Funds BUDGETED AMOUNT: $520,000 (2024) LEGAL REVIEW:
Request to contract with Process Solutions for engineering services to program a new PLC & HMI control panel and to implement the new System Platform SCADA system at the WTP.
The Water Reclamation Facility recently upgraded its SCADA system from “Wonderware” to “System Platform”, the “Wonderware” program was outdated, no longer supported, and lacked high-level security protections. It is now time to do the same at the Water Treatment Plant. In addition, the Water Treatment Plant’s existing PLC is old, outdated, and not current with new control operating strategies. Public Works contracted for the design and construction of a new PLC that would be capable of serving the existing WTP with sufficient capacity to serve the WTP Expansion, the Haller South Wellfield Expansion, and the new 640 Booster Pump Station. The new PLC has been delivered and is currently being installed, once installed it will be ready for programming. Process Solutions has been the City’s programing and process integration firm for many years and are best suited to provide these services for the WTP. ALTERNATIVES: Do not upgrade to System Platform Remand to staff for consideration
Workshop; discussion only. At the October 21, 2024 Council meeting the recommended motion will be, “I move to approve a professional services contract with Process Solutions for the SCADA System Platform implementation and authorize the Mayor to sign, subject to final review by the City Attorney."
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
PREPARED FOR
James Kelly, P.E.
City of Arlington
PREPARED BY
Chris Degutis, P.E.
Senior Sales Engineer
Process Solutions, Inc.
17216 51st Ave NE Suite 100
Arlington, WA 98223
PROPOSAL DATE
10/2/2024
PROJECT NUMBER
Q696710
EXHIBIT A
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
Subject: Quote – WTP PLC & HMI Programming.
Process Solutions, Inc. is pleased to present the following T&M quote to the City of Arlington for the
programming of the newly provided PLC control panel, which must be accomplished to implement System
Platform.
PROJECTED SCHEDULE
This is a multi-week effort with that is anticipated to require up to 200 engineering hours to implement and
test. Depending on scheduling this could take 1-2 months to complete. As this project is quoted as T&M
only actual hours will be invoiced. Work will be scheduled upon request and receipt of PO.
Pricing:
Item Description Hourly Rate
Controls Engineer $175.00
Shop Technician $135.00
Assumptions/Clarifications/Limitations:
-PLC/HMI programming/Testing: A not-to-exceed of $35,000 is based on usage of 200 engineering
hours and 100% usage of control engineers for this project.
-Target completion of this project is end of 2024 so as to support an end of Feb 2025 System Platform
date. This is based on a prompt approval of this project.
-All infrastructure (hardware and licenses) are provided by the City.
-Provided rates are straight-time. Multipliers for overtime and holiday rates applied as applicable.
-Support offered on an hourly basis.
-Onsite support has a minimum charge of 8 hours for each visit. Remote support has a minimum
charge of 2.5 hour.
Proposed Terms:
1.Monthly invoice, Net 30.
2.Published rates are valid until revised by PSI though issuance of an updated quote.
Thank you for the opportunity.
Sincerely,
Chris Degutis, P.E.
Senior Sales Engineer
Process Solutions, Inc.
EXHIBIT A
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
About Process Solutions, Inc.
Located near Seattle, Washington, Process Solutions has over 35 years of experience providing
control system solutions to end-users, OEMs, and government entities across industries and
applications. With facilities totaling over 53,000 sq. ft., over 100 engineers and technicians on
staff, and an output of 3,000+ control panels per year, Process Solutions is the Northwest
largest control systems integrator. Process Solutions’ control systems services include:
UL Control Panel Design and Fabrication • PLC & HMI Programming • SCADA Integration
Industrial Refrigeration Control Systems • Machine Automation • Machine Monitoring Systems
UL Certified Panel Shop – Process Solutions specializes in the design and
build of UL 508A general purpose control panels and UL 698A, 1203, and 1604
hazardous location panels.
Industry Recognized – Process Solutions is officially recognized and certified
by industry-leading controls manufacturers, including Rockwell Automation,
Siemens, and Wonderware for our quality, reputation, and expertise in the
implementation of hardware and software controls technologies.
Established in 1987 – Process Solutions has over 33 years of experience in
control system design, build, and integration.
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Control System Design
Process Solutions design services include
electrical and mechanical design compliant
with UL, NEC, CE, and CSA standards. Each
panel design is 3D modeled in AutoCAD and
inspected for quality prior to production.
Control Panel Manufacturing
Utilizing 20,000 Sq. Ft. of manufacturing
space and specialized tooling to streamline
production, Process Solutions’ team of 50+
technicians build over 3,000 control panels
per year.
Commissioning & Support
Process Solutions’ engineers perform remote
and on-site commissioning services, as well as
post-project support, training, and upgrades.
Our large staff provides us the flexibility to
respond quickly when called upon for support.
Engineering & Documentation
Our team of engineers have hundreds of
combined years of experience integrating
industrial control systems and can generate a
range of project documents, including O&M
manuals, schematics, and FDA level drawings.
EXHIBIT A
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
MACHINE MONITORING S YSTEMS
The data needed for monitoring and improving your production
process is already flowing out of your machines…
With systems starting at $2,990, you can add DAQuery to your order and start capturing your
machine data to get impactful insights that can be leveraged to prevent downtime, eliminate
manufacturing bottlenecks, improve product quality, and increase throughput. Designed to scale
to your needs, DAQuery’s browser-based application can display your custom dashboards,
trends, and live-date feeds on any networked device, including TV screens, phones, tablets, or
HMIs, so you and operators can always stay informed from anywhere in or out of your facility.
Learn more about DAQuery or book a demo at www.ProcessSolutions.com/DAQuery
No Monthly or Annual
License Fees Required
Simply select the features
and number of connections
that fit your goals and make
one payment per license for
the life of your DAQuery
system. *Upgrades and
service quoted separately.
Full-Service Remote
System Setup Available
Let Process Solutions’ team
of DAQuery developers do
the work for you and
remotely configure your
system with the settings,
reports, and dashboards
you want for just $1,990.
A Data System That Is
Actually Easy to Use
Designed to be easy for
anyone to use without any
specialized training
required. You can be
monitoring your equipment
within minutes of receiving
your DAQuery System.
Know what is happening at a glance with
Custom Browser-Based Dashboards
Track & improve product quality with
Production & Batch Reports
Immediately alert the right people when issues
arise to reduce or prevent downtime with
Configurable Event & Alarm Notifications
Visualize data & eliminate bottlenecks with
Live Data Trends
Pass your next audit with
CFR 21.11 Compliance
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EXHIBIT A
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
GENERAL CONDITIONS OF SALE AND FIELD SERVICE POLICY
Unless otherwise indicated above, the following conditions of sale shall apply. This quotation is valid for a
period of 30 days from date of quotation. All shipments shall be F.O.B. Process Solutions, Inc.,
Stanwood, Washington, pre-pay and add. Prices do not include state or local sales or use tax, licenses,
inspection or permit fees. Straight time is a standard 8AM to 5PM 8-hour day, Monday through Friday,
minimum of 8-billable hours per day while on site. All domestic travel time Monday through Friday, from
portal to portal, up to 12 hours, will be invoiced at the straight time rate. There will be no charge for travel
in excess of 12 hours, except for international travel and Alaska. Weekend travel time will be invoiced at
1.5x the quoted standard rate. Overtime applies to any time in excess of the standard time defined above
and will be billed at 1.5x the quoted standard rate. Holiday time applies to anytime on any holiday as
defined by the Process Solutions holiday schedule. Holiday hours shall be billed at 2x the quoted
standard rate. Rates do not include travel/living expenses. These expenses will be invoiced at actual
costs. All prices are in U.S. dollars.
WARRANTY POLICY
Except as otherwise provided, all new equipment manufactured by Process Solutions, Inc. is warranted to
be free from defects in material and workmanship to the original user for one year from date of shipment
from Process Solutions. Equipment sold but not manufactured by Process Solutions, Inc. will be
warranted as to defects in material and workmanship to the extent of warranty policy of the original
manufacturer of the equipment.
If within the warranty period Process Solutions, Inc. receives from the original user notice of any
supposed defect in any such equipment and is found to be defective (Process Solutions, Inc. will have
been provided by the original user a reasonable opportunity to perform tests to determine defectiveness)
will, at its option and expense, either repair the defective part or supply a replacement.
Replacement parts will be invoiced at the time of shipment with credit to be issued for returned parts
when received, provided they meet the warranty conditions. All parts are F.O.B. Process Solutions, Inc.,
Stanwood, Washington.
This warranty is in lieu of and excludes all other warranties, both expressed and implied.
There are no implied warranties of merchant ability or of fitness for a particular purpose for products
covered by this contract.
EXHIBIT A
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
PREPARED FOR
James Kelly, P.E.
City of Arlington
PREPARED BY
Chris Degutis, P.E.
Senior Sales Engineer
Process Solutions, Inc.
17216 51st Ave NE Suite 100
Arlington, WA 98223
PROPOSAL DATE
9/30/2024
PROJECT NUMBER
Q696650R1
EXHIBIT B
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
Subject: Quote – WTP System Platform
Process Solutions, Inc. is pleased to present the following T&M quote to the City of Arlington for the
implementation of System Platform for the WTP. Note, this does not include PLC & HMI
programming of the newly provided PLC control panel, which must be accomplished to implement
System Platform.
SYSTEM PLATFORM OVERVIEW
The System Platform SCADA (Supervisory Control and Data Acquisition) upgrade replaces the City’s
existing controls with a centralized computer-based system. The System Platform SCADA
implementation is comprised of a number of Windows based servers, Aveva SCADA software, and the
existing PLC’s/Controllers that run the equipment in at the Water Reclamation Facility (WRF), Drinking
Water Plant (WTP), and remote sites (lift station and reservoirs).
System Platform allows for greatly improved IT security, control redundancy, lower maintenance over
time, and historical redundancy. The systems also natively connect to Alarm Notification software that is
used to call, email, or text users 24 hours per day in the event of an alarm or system failure. Compared
to the Cities’ exiting SCADA software architecture, System Platform is the updated method for SCADA
implementation, it will be upgradable much farther into the future and be supported for longer.
ANTICIPATED SCOPE:
1.The upgrade will start with converting the existing computer network to a “Domain” based Windows
network. This allows for more secure connections between computer systems and enhanced IT
security. This conversion will allow all users to have their own unique credentials for accessing the
SCADA system, and will reduce the time required for the Cities’ IT staff to maintain the network.
Converting to a “Domain” network requires the addition of a “Domain Controller” to the network (This
will be done with the help of the Cities’ IT staff).
2.Once added to the network, each new and/or existing PC/Server on the network will be “joined” to the
domain, allowing for the enhancements associated with being part of a Domain network.
3.The next step will be to replace the existing user interfaces, historical data collection, and data
logging that is currently in place at the WTP and WRF. This process will involve installing updated
Aveva Software on new and/or existing servers, and programming new centralized user inte rfaces
(SCADA Screens) for each portion of the plant based on the users required functions.
4.The existing SCADA system will be used as a starting point for the programming effort, but feedback
from the City and its primary users will be instrumental in designing the new interfaces to make them
as useful and intuitive as possible.
5.Cutover will be a stepwise process, programm ing one system at a time, and cutting over and testing
one system at a time while the SCADA system remains online.
6.Upon completion of testing the new system, the old system will be taken offline. Taking it offline will
consist of shutting down and/or repurposing old PC’s/Servers. The PLC’s/Controllers in the system
will remain unchanged, but the new SCADA system will directly interact with these controllers to
perform pertinent SCADA functions.
NOTE – System Platform has already been incorporated into the City’s WRF. This quote is applicable
only as it relates to the City’s WTP.
EXHIBIT B
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
PROJECTED SCHEDULE
This is a multi-month effort with that is anticipated to require up to 600 engineering hours to implement
and test. Depending on scheduling this could take 3-4 months to complete. As this project is quoted as
T&M only actual hours will be invoiced. Work will be scheduled upon request and receipt of PO.
Pricing:
Item Description Hourly Rate
Controls Engineer $175.00
Shop Technician $135.00
Assumptions/Clarifications/Limitations:
- System Platform programming/Testing: A not-to-exceed of $105,000 is based on usage of 600
engineering hours and 100% usage of control engineers for this project.
-Note - PLC/HMI programming/Testing: A not-to-exceed of $35,000 is based on usage of 200
engineering hours and 100% usage of control engineers for this project. This is a separate activity
from System Platform programming.
- Target completion of this project is the end of Feb 2025. This is based on a prompt approval of this
project.
-All infrastructure (hardware and licenses) are provided by the City.
- All screen updates/conversions are in-kind as far as features/updates. As there is no definition on
what these could be they are not included.
- Provided rates are straight-time. Multipliers for overtime and holiday rates applied as applicable.
- Support offered on an hourly basis.
- Onsite support has a minimum charge of 8 hours for each visit. Remote support has a minimum
charge of 2.5 hour.
Proposed Terms:
EXHIBIT B
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
About Process Solutions, Inc.
Located near Seattle, Washington, Process Solutions has over 35 years of experience providing
control system solutions to end-users, OEMs, and government entities across industries and
applications. With facilities totaling over 53,000 sq. ft., over 100 engineers and technicians on
staff, and an output of 3,000+ control panels per year, Process Solutions is the Northwest
largest control systems integrator. Process Solutions’ control systems services include:
UL Control Panel Design and Fabrication • PLC & HMI Programming • SCADA Integration
Industrial Refrigeration Control Systems • Machine Automation • Machine Monitoring Systems
UL Certified Panel Shop – Process Solutions specializes in the design and
build of UL 508A general purpose control panels and UL 698A, 1203, and 1604
hazardous location panels.
Industry Recognized – Process Solutions is officially recognized and certified
by industry-leading controls manufacturers, including Rockwell Automation,
Siemens, and Wonderware for our quality, reputation, and expertise in the
implementation of hardware and software controls technologies.
Established in 1987 – Process Solutions has over 33 years of experience in
control system design, build, and integration.
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v
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Control System Design
Process Solutions design services include
electrical and mechanical design compliant
with UL, NEC, CE, and CSA standards. Each
panel design is 3D modeled in AutoCAD and
inspected for quality prior to production.
Control Panel Manufacturing
Utilizing 20,000 Sq. Ft. of manufacturing
space and specialized tooling to streamline
production, Process Solutions’ team of 50+
technicians build over 3,000 control panels
per year.
Commissioning & Support
Process Solutions’ engineers perform remote
and on-site commissioning services, as well as
post-project support, training, and upgrades.
Our large staff provides us the flexibility to
respond quickly when called upon for support.
Engineering & Documentation
Our team of engineers have hundreds of
combined years of experience integrating
industrial control systems and can generate a
range of project documents, including O&M
manuals, schematics, and FDA level drawings.
EXHIBIT B
Process Solutions, Inc.
7112 265th St NW, Stanwood, WA 98292 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
MACHINE MONITORING S YSTEMS
The data needed for monitoring and improving your production
process is already flowing out of your machines…
With systems starting at $2,990, you can add DAQuery to your order and start capturing your
machine data to get impactful insights that can be leveraged to prevent downtime, eliminate
manufacturing bottlenecks, improve product quality, and increase throughput. Designed to scale
to your needs, DAQuery’s browser-based application can display your custom dashboards,
trends, and live-date feeds on any networked device, including TV screens, phones, tablets, or
HMIs, so you and operators can always stay informed from anywhere in or out of your facility.
Learn more about DAQuery or book a demo at www.ProcessSolutions.com/DAQuery
No Monthly or Annual
License Fees Required
Simply select the features
and number of connections
that fit your goals and make
one payment per license for
the life of your DAQuery
system. *Upgrades and
service quoted separately.
Full-Service Remote
System Setup Available
Let Process Solutions’ team
of DAQuery developers do
the work for you and
remotely configure your
system with the settings,
reports, and dashboards
you want for just $1,990.
A Data System That Is
Actually Easy to Use
Designed to be easy for
anyone to use without any
specialized training
required. You can be
monitoring your equipment
within minutes of receiving
your DAQuery System.
Know what is happening at a glance with
Custom Browser-Based Dashboards
Track & improve product quality with
Production & Batch Reports
Immediately alert the right people when issues
arise to reduce or prevent downtime with
Configurable Event & Alarm Notifications
Visualize data & eliminate bottlenecks with
Live Data Trends
Pass your next audit with
CFR 21.11 Compliance
To
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EXHIBIT B
Process Solutions, Inc.
17216 51st Ave NE Suite 100, Arlington, WA 98223 | Phone 360-403-7037 | Fax 360-435-2866
www.processsolutions.com
GENERAL CONDITIONS OF SALE AND FIELD SERVICE POLICY
Unless otherwise indicated above, the following conditions of sale shall apply. This quotation is valid for a
period of 30 days from date of quotation. All shipments shall be F.O.B. Process Solutions, Inc.,
Stanwood, Washington, pre-pay and add. Prices do not include state or local sales or use tax, licenses,
inspection or permit fees. Straight time is a standard 8AM to 5PM 8-hour day, Monday through Friday,
minimum of 8-billable hours per day while on site. All domestic travel time Monday through Friday, from
portal to portal, up to 12 hours, will be invoiced at the straight time rate. There will be no charge for travel
in excess of 12 hours, except for international travel and Alaska. Weekend travel time will be invoiced at
1.5x the quoted standard rate. Overtime applies to any time in excess of the standard time defined above
and will be billed at 1.5x the quoted standard rate. Holiday time applies to anytime on any holiday as
defined by the Process Solutions holiday schedule. Holiday hours shall be billed at 2x the quoted
standard rate. Rates do not include travel/living expenses. These expenses will be invoiced at actual
costs. All prices are in U.S. dollars.
WARRANTY POLICY
Except as otherwise provided, all new equipment manufactured by Process Solutions, Inc. is warranted to
be free from defects in material and workmanship to the original user for one year from date of shipment
from Process Solutions. Equipment sold but not manufactured by Process Solutions, Inc. will be
warranted as to defects in material and workmanship to the extent of warranty policy of the original
manufacturer of the equipment.
If within the warranty period Process Solutions, Inc. receives from the original user notice of any
supposed defect in any such equipment and is found to be defective (Process Solutions, Inc. will have
been provided by the original user a reasonable opportunity to perform tests to determine defectiveness)
will, at its option and expense, either repair the defective part or suppl y a replacement.
Replacement parts will be invoiced at the time of shipment with credit to be issued for returned parts
when received, provided they meet the warranty conditions. All parts are F.O.B. Process Solutions, Inc.,
Stanwood, Washington.
This warranty is in lieu of and excludes all other warranties, both expressed and implied.
There are no implied warranties of merchant ability or of fitness for a particular purpose for products
covered by this contract.
EXHIBIT B
City of Arlington Council Agenda Bill Item: WS #3 Attachment C COUNCIL MEETING DATE: October 14, 2024 Amendment #2 to the RH2 Contract for the 640 Booster Pump Station Install Project
Amendment #2 to RH2 Contract 640 Pressure Zone Map
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $63,350.00 Water Improvement Fund BUDGETED AMOUNT: $1,150,000 in 2024 and 2025 Budgets LEGAL REVIEW: DESCRIPTION: Amendment #2 to RH2 contract for design of the 640 Booster Pump Station Project.
In 2021 the City entered into contract with RH2 for Hydraulic Analysis and preparation of a DOH Engineering Report for a proposed booster pump station at the 520 Reservoir site (640 Booster Pump Station) and a new potable water reservoir serving the 640-pressure zone. RH2 was issued amendment #1 expanding their scope of work to include design services for the 640 Booster Pump Station, the design was completed, and this project is under construction. Amendment #2 to the RH2 contract is for additional services needed during the design phase and for On-Call, as needed engineering support during construction. Initial Contract Amount $ 78,411.00 Amendment #1 $ 232,401.00 Amendment #2 $ 63,350.00
Remand to staff for further consideration Do not authorize amendment
Workshop; discussion only. At the October 21, 2024 Council meeting, the recommended motion will be, “I move to approve Amendment No. 2 to RH2 contract for engineering services for the 640 Booster Pump Station Project and authorize the Mayor to sign the amendment.”
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Contract Amendment No. 2
To
Professional Services Agreement
For
520 Booster Pump Station Project (640 Zone)
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and RH2 Engineering, Inc. for the 520 Zone Booster Pump Station Project contract,
executed on August 3, 2021. Unless modified below, all terms and conditions contained in the
Professional Service Agreement remain current and in effect for the completion of the contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1. Schedule – The time schedule for completion of the contract is extended to April 30, 2025.
2. Scope of Work - The project scope of work is increased for additional tasks as detailed in the Scope
of Services Supplement No 2, dated September 2024 and included with this amendment as Exhibit
A.
3. Fee - This additional work included under this amendment shall be performed for a not to exceed
fee of $ 63,350.00 in accordance with the fee schedule included with this amendment as Exhibit
B.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
RH2 Engineering, Inc. City of Arlington
1
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EXHIBIT A
Scope of Work
Amendment No. 2
City of Arlington
640 Zone Booster Pump Station
Design Finalization and Services During Construction
September 2024
Background
The City of Arlington (City) serves a high growth area southeast of downtown through an intertie
with Snohomish County Public Utility District No. 1 (SPUD) that provides water to an existing
710 Zone. The 710 Zone is connected to the 520 Zone by pressure reducing valves (PRVs). The
710 Zone has a maximum ground elevation of 550 feet. Hydraulic analysis confirmed the area can be
supported with a 640 Zone hydraulic grade line and operational storage in the 620 to 640-foot
elevation.
The 640 Zone Booster Pump Station will provide water service to this area on an interim basis
(approximately 5 to 8 years) until the City is able to move forward with a reservoir. The pump station
will then be utilized to fill the reservoir in an open 640 Pressure Zone.
During design, additional coordination and design was necessary to complete the SPUD power drop
and PRV valve vault, review the City-contracted generator set, and design roofing and foundation
elements for the generator set. This Scope of Work captures services to be performed by RH2
Engineering, Inc., (RH2) to finalize the project design and provide on-call services during construction.
RH2 will work with City staff to review submittals and requests for information (RFIs), assist with final
on-site observations, and coordinate with City staff leading day-to-day construction observation and
documentation.
Approach
This Scope of Work includes the following tasks:
• Task 1 – Project Management
• Task 2 – Bid-Ready Plans and Specifications
• Task 3 – Services During Construction
General Assumptions
• Coordination with the City and RH2 will be via one point of contact, Mr. Nels Rasmussen of
the City and Dan Burwell of RH2.
• RH2 will not be held responsible for delays, occasioned by factors beyond its control, which
could not reasonably have been foreseen at the time of the execution of the Agreement.
City of Arlington Amendment No. 2
640 Zone Booster Pump Station Exhibit A
Design Finalization and Services During Construction Scope of Work
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• RH2 will rely on the accuracy and completeness of any data, information, or materials
provided by the City or others in furthering this work. RH2 assumes that the entity providing
such information to RH2 is either the owner of such information or has obtained written
authorization from the owner to distribute said information.
• Deliverables will be provided in electronic format (PDF) unless otherwise noted.
• RH2 will perform the services described in this Scope of Work to the level of effort identified
in the Fee Estimate and on-call for services during construction. If additional effort is
requested, that extra work will be mutually determined by the City and RH2.
• The City will utilize others for supervisory control and data acquisition (SCADA)
communications, with the design to be developed by a system integrator of the City’s choice.
Task 1 – Project Management
Objective: Manage RH2’s project team and maintain regular client communications. Monitor the
Scope of Work and budget and provide monthly invoices, budget status summaries, and progress
reports documenting work completed.
Approach:
Review and monitor project progress/schedule, scope , and budget.
Provide direction, coordination, and oversight to the RH2 project team.
Document and retain information generated during the execution of the project.
Prepare monthly invoices, budget status summaries, and progress reports documenting work
performed and budget status.
RH2 Deliverables:
• Monthly statements and invoices with progress reporting.
• Communication with the City.
Task 2 – Bid-Ready Plans and Specifications
Objective: Complete design plans and specifications for bidding with changes necessary to
accommodate SPUD power drop requirements and the PRV station.
Approach:
Finalize design of power drop with SPUD and lay out transformer, building connection, and
generator integration.
Relocate PRV as desired by the City and SPUD. Meet with SPUD to discuss design requirements
and mechanical layout.
Review the City’s procured specification for the Cummins generator. Design foundation and
structure elements for the automatic transfer switch awning and generator structural slab.
City of Arlington Amendment No. 2
640 Zone Booster Pump Station Exhibit A
Design Finalization and Services During Construction Scope of Work
3
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RH2 Deliverables:
• Attendance at meeting with SPUD to discuss design requirements.
• Bid-ready design plans and specifications.
Task 3 – Services During Construction
Objective: Assist with services during construction on an on-call basis.
Approach:
Respond to technical questions, including RFIs and change orders posed by the contractor (both
force account and agreed field directive fixed price).
Review and approve or reject contractor submittals, as requested by the City. Submittal review
may include, but not be limited to, shop drawings, equipment submittals, and specifications
concerning structural items, water main, doors, heating, ventilation, electrical and control
equipment.
Provide review onsite by the electrical engineer during pump testing and startup.
Conduct final on-site construction observation. Perform final walkthrough for completion of
punchlist items and specified construction by the contractor. It is anticipated that the contractor
will complete all punchlist items prior to the final on-site construction observation.
Prepare construction record drawings from the contractor and City-provided as-built drawings,
photos, and notes.
Assumptions:
• The contractor will complete the punchlist review with three (3) meetings lasting two (2) hours
each.
• The City will hire Process Solutions, Inc., directly, and they will provide the following:
o Pump station functional descriptions to complete programming and operator
interface (OI) development.
o Coordination with the City to conduct a programmable logic controller (PLC) and OI
development workshop to identify the design methodology of the new PLC and OI
software, including pump control, alarm notification, data collection and logging,
displaying information, and OI screen layouts.
o Perform PLC software development for the pump station.
o Perform OI software development for the pump station.
o Perform control system factory testing of telemetry panel hardware and software, and
the motor control center in the panel shop.
City of Arlington Amendment No. 2
640 Zone Booster Pump Station Exhibit A
Design Finalization and Services During Construction Scope of Work
4
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o Perform control system field testing of telemetry panel hardware and software, and
the motor control center at the project site.
o Provide software training and operations and maintenance (O&M) manual material
for the PLC and OI software.
o Provide Mission Communications software modifications to the City’s remote SCADA
monitoring system.
• Contractor will prepare O&M manuals for the City. Design changes will be minimal with no
significant changes to the site layout, structural, mechanical, or electrical systems.
City Responsibilities and Deliverables for Services During Construction :
• Pay for construction plan production by others. Coordinate delivery of construction plans (full
and half size) and specifications to the contractor. It is assumed that production of the plans
will be completed by a print shop and paid for directly by the City, separate from this contract
Amendment No. 2.
• Provide ongoing project management, administration, project progress scheduling, and
communication tracking.
• Lead RFI and change order reviews and coordinate information with RH2 staff.
• Review and process pay requests from the contractor, including ascertaining quantities and
percent completion of the work as stated by the contractor, and prepare progress reports,
including contract time remaining statements.
• Coordinate with SPUD regarding the power drop. Pay SPUD power drop costs.
• Provide construction observation personnel to monitor construction progress and respond to
questions relating to existing facilities and utilities.
• Coordinate, contract, and pay for all special inspection services directly, such as soil and
pavement compaction, soil gradation, water quality, rebar, and concrete testing.
• Complete construction completion forms and coordination with Washington State
Department of Health.
• Attendance at the following:
o Pre-construction meeting (RH2 will not attend);
o Lead construction meetings;
o Regular on-site construction observation during active construction;
o Testing and startup; and
o Punchlist meetings.
City of Arlington Amendment No. 2
640 Zone Booster Pump Station Exhibit A
Design Finalization and Services During Construction Scope of Work
5
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• Contract with Process Solutions, Inc., for programming, operator interface, and SCADA
development and address potential Human Machine Interface (HMI) and communications
issues.
RH2 Deliverables:
• Review and comment on City-prepared meeting minutes, responses to technical questions,
RFIs, and change orders in MS Word format as requested.
• Submittal response forms to the contractor and City.
• Attendance at pump startup and testing and final walkthrough.
• Startup completion reports and punchlist items for the contractor.
• One (1) half-size set of construction record drawings and one (1) thumb drive containing
PDFs.
Project Schedule
RH2 can begin work upon receipt of written authorization from the City, with the goal of completing
the construction services by April 2025, assuming construction starts in October 2024.
Generator and automatic transfer switch delivery dates are not known and can be supported by a
future amendment.
EXHIBIT B
Fee Estimate
Amendment No. 2
City of Arlington
640 Zone Booster Pump Station
Design Finalization and Services During Construction
Sep-24
Description
Principal Project Manager Project Engineer Staff Engineer Electrical Project
Manager
Electrical Staff
Engineer
Structural
Project Manager
Structural Engineer Project Accounting Administrative
Support
Total
Hours
Total Labor Total Expense Total Cost
Task 1 Project Management - 10 4 - 2 - - - 3 2 21 5,238$ 186$ 5,424$
1.1 Review and monitor project progress -2 -------2 584$ 15$ 599$
1.2 Provide direction to RH2 project team -2 2 -2 -----6 1,586$ 67$ 1,653$
1.3 Document and retain information -2 2 ------2 6 1,390$ 62$ 1,452$
1.4 Prepare monthly invoices and budget status summaries -4 ------3 -7 1,678$ 42$ 1,720$
Task 2 Bid-Ready Plans and Specifications 2 6 12 18 20 32 4 18 - 4 116 25,252$ 1,759$ 27,011$
2.1 Finalize design of power drop with SPUD 1 2 4 6 8 14 2 8 - 2 47 10,186$ 695$ 10,881$
2.2 Relocate PRV as desired by City and SPUD 1 2 4 8 6 10 2 10 - 2 45 9,650$ 654$ 10,304$
2.3 Review City procured specifications for Cummins generator - 2 4 4 6 8 - - - - 24 5,416$ 410$ 5,826$
Task 3 Services During Construction 1 7 18 40 10 48 2 6 - 1 133 27,880$ 3,035$ 30,915$
3.1 Respond to technical questions, RFIs, and change orders - 2 4 4 2 4 1 2 - - 19 4,230$ 326$ 4,556$
3.2 Review and approve submittals - 2 8 16 2 16 1 4 - - 49 10,128$ 996$ 11,124$
3.3 Provide on-site support during pump testing and startup - 1 2 4 4 12 - - - - 23 4,886$ 586$ 5,472$
3.4 Conduct final on-site construction observation - 1 - 4 1 8 - - - - 14 2,852$ 453$ 3,305$
3.5 Prepare construction record drawings 1 1 4 12 1 8 - - - 1 28 5,784$ 675$ 6,459$
PROJECT TOTAL 3 23 34 58 32 80 6 24 3 7 270 58,370$ 4,980$ 63,350$
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RATE LIST RATE UNIT
Professional I $175 $/hr
Professional II $191 $/hr
Professional III $217 $/hr
Professional IV $233 $/hr
Professional V $252 $/hr
Professional VI $268 $/hr
Professional VII $292 $/hr
Professional VIII $302 $/hr
Professional IX $321 $/hr
Technician I $138 $/hr
Technician II $150 $/hr
Technician III $166 $/hr
Technician IV $183 $/hr
Technician V $201 $/hr
Technician VI $218 $/hr
Technician VII $237 $/hr
Technician VIII $250 $/hr
Administrative I $90 $/hr
Administrative II $105 $/hr
Administrative III $127 $/hr
Administrative IV $150 $/hr
Administrative V $170 $/hr
CAD/GIS System $27.50 $/hr
CAD Plots - Half Size $2.50 price per plot
CAD Plots - Full Size $10.00 price per plot
CAD Plots - Large $25.00 price per plot
Copies (bw) 8.5" X 11"$0.09 price per copy
Copies (bw) 8.5" X 14"$0.14 price per copy
Copies (bw) 11" X 17"$0.20 price per copy
Copies (color) 8.5" X 11"$0.90 price per copy
Copies (color) 8.5" X 14"$1.20 price per copy
Copies (color) 11" X 17"$2.00 price per copy
Technology Charge 2.50%% of Direct Labor
Night Work 10.00%% of Direct Labor
Mileage $0.6700
price per mile
(or Current IRS Rate)
Subconsultants 15%Cost +
Outside Services at cost
EXHIBIT C
RH2 ENGINEERING, INC.
2024 SCHEDULE OF RATES AND CHARGES
Rates listed are adjusted annually.
Booster Pump Station
640 Pressure Reducing Valve (Future)
12" Water Main SE Pressure Zone
640 Pressure Zone (proposed)
City Limits
Reservoir
Pressure Reducing Valve
Water Main
East Hill Subarea
Assessors Parcel
Le
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This data is provided ‘as is’ without warranty of any kind. The entire risk as to the results and performance of the data is assumed
by you. Should the data prove defective, you assume the entire cost of all necessary servicing, repair, or correction. These data and
corresponding attributes are not to be used for design purposes. Further, the City of Arlington does not warrant, guarantee, or make
any representations regarding the use of, or results from the use of the data in terms of correctness, accuracy, reliability,
currentness, or otherwise; and you rely on the data and results solely at your own risk. There are known gaps and inaccuracies in
the current data set and the provided information should be considered a draft and in-progress work. Washington State Law, Ch.
42.56 RCW, prohibits state and local agencies from providing access to lists of individuals intended for use for commercial
purposes and thus, no commercial use may be made of any Data comprising lists of individuals contained herein.
City of Arlington
Water Pressure Zone Map
1 inch = 3,000 ft
Scale:Waterlayouts/
WaterPressureZones8.5x11_2024
File:
lhb
Cartographer:
9/27/2024
Date:
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