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Home My WebLink About09-23-24 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Citizen presentation to police, fire and paramedics Mayor Don Vanney WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1.Low Bid Award 640 for Booster Pump Station ATTACHMENT A Staff Presentation: Jim Kelly Council Liaison: Rob Toyer 2. Ordinance Amending Arlington Municipal Code Chapter 13.12 ATTACHMENT B Staff Presentation: Kristin Garcia Council Liaison: Michele Blythe 3. July and August Financial Reports ATTACHMENT C Staff Presentation: Kristin Garcia 4. Community and Economic Development Quarterly Report ATTACHMENT D Staff Presentation: Marc Hayes ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. Arlington City Council Workshop Monday, September 23, 2024 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney City of Arlington Council Agenda Bill WS #1 Attachment September 23, 2024 Award of 640 Zone Booster Pump Station Project Pump System Diagram Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $995,867.28 BUDGET CATEGORY: Water Capital Fund BUDGETED AMOUNT: $1,150,000.00 (2024-2025) LEGAL REVIEW: DESCRIPTION: Award of 640 Zone Booster Pump Station project. project, this project will install a booster pump station to feed the 640-pressure zone from the 530-pressure zone. Staff has already bid and awarded the manufacture and delivery of a skid mounted system booster pump system and emergency generator. RH2’s design will incorporate these two pre-purchased items with necessary infrastructure design to establish a 640-pressure zone fed by the City of Arlington Water Department. The construction of the Booster Pump Station was bid in August 2024. Ten (10) bids were received and opened on September 12. The qualified low bidder is Trico Companies and staff is recommending the ALTERNATIVES: Remand to staff for additional information. Workshop; discussion only. At the October 7, 2024 Council meeting, the motion will be,“I move to award the 640 Booster Pump Station project to the qualified low bidder, Trico Companies, and authorize the mayor to sign the construction contract.” REV.DESCRIPTION DATE APPROVED 1 INITAL LAYOUT 11/3/2023 TDV 2 SET-UP FOR 4TH SERVICE PUMP EXPANSION 1/10/2024 TDV FLUID MEDIUM POTABLE WATER FLOW (GPM)SYSTEM PRESSURE (TDH) JOCKEY 100 (PER PUMP)160 SERVICE 480 (PER PUMP)160 NOTES: 316SS PIPE SUPPORTS NOT SHOWN.1. WELDED STEEL BASE TO BE POWDER COATED GRAY.2. HEADERS AND SPOOLS TO BE 316SS WITH SLIP RINGS & 3. BACKING FLANGES. SHIP LOOSE PARTS 1. Enderss and Hauser ProMag 400 2. 6" Diameter Spool @ 12 Long PES MODEL 705 D C B AA B C D 12345678 8 7 6 5 4 3 2 1 KL M.T.S.#- - DO NOT SCALE DRAWINGIS PROHIBITED. WRITTEN PERMISSION OF PUMPTECH, INC. IN PART OR AS A WHOLE WITHOUT THE PUMPTECH, INC. ANY REPRODUCTION DRAWING IS THE SOLE PROPERTY OF THE INFORMATION CONTAINED IN THIS TWO PLACE DECIMAL +/- 0.07 MATERIAL FINISH SALES PERSON PURCH APPR MFG APPR INIT. SIZE B JB 2 - ARLINGTON 640 ZONE BOOSTER M06539 CITY OF ARLINGTON DWG. NO. WES JJ S.O.#168694 A/S D C B AA B C D 12345678 8 7 6 5 4 3 2 1 ONE PLACE DECIMAL +/- 0.5 PROPRIETARY AND CONFIDENTIAL: TOLERANCING PER: MATERIAL FINISH DRAWN CHECKED DATE SIZE B DWG. NO. Wt: - SHEET 1 OF 2SCALE: 1:28 REV UNLESS OTHERWISE SPECIFIED: USED ON: -- NAME 7/22/22 - AD 7/22/22 M06539 DIMENSIONS ARE IN INCHES TOLERANCES: FRACTIONAL: +/- 1/8 ANGULAR: +/- 1 INTERPRET GEOMETRIC STATUS: LAYOUT PRESSURE GAUGE JOCKEY PUMP SERVICE PUMP FRONT VIEW TRANSDUCER WX-458-C 1/2" DRAINPUMP RISER FORMED 304SS WELL-X-TROL ELECTRICAL PANEL 205" 1 9 " TOP VIEW TANK DRAIN PRESSURE GAUGE (6) PLCS 3/4" DIA HOLE (6) PLC TRANSDUCER TRANSDUCER 4" BUTTERFLY VAVE 150# 6" SUCTION 150# 6" DISCHARGE ANCHOR BRACKET WITH 4" CHECK VALVE DRAIN VALVE 7 3 " 5 1 / 2 " DWG. NO. D C B AA B C D 12345678 8 7 6 5 4 3 2 1 - M.T.S.#- REV DO NOT SCALE DRAWINGIS PROHIBITED. WRITTEN PERMISSION OF PUMPTECH, INC. IN PART OR AS A WHOLE WITHOUT THE PUMPTECH, INC. ANY REPRODUCTION DRAWING IS THE SOLE PROPERTY OF THE INFORMATION CONTAINED IN THIS TWO PLACE DECIMAL +/- 0.07 MATERIAL FINISH SALES PERSON PURCH APPR MFG APPR INIT. SIZE B JB NAME S.O.#168694 WES M06539 PES MODEL 705 CITY OF ARLINGTON ARLINGTON 640 ZONE BOOSTERJJ USED ON: - A/S D C B AA B C D 12345678 8 7 6 5 4 3 2 1 ONE PLACE DECIMAL +/- 0.5 PROPRIETARY AND CONFIDENTIAL: TOLERANCING PER: MATERIAL FINISH DRAWN CHECKED DATE SIZE B DWG. NO. 7/22/22 KL SCALE: 1:26 SHEET 2 OF 2 - UNLESS OTHERWISE SPECIFIED: Wt: - 7/22/22 - - AD 2M06539 DIMENSIONS ARE IN INCHES TOLERANCES: FRACTIONAL: +/- 1/8 ANGULAR: +/- 1 INTERPRET GEOMETRIC STATUS: LAYOUT END VIEW 1/2" THICK STEEL BASE POWDER COATED GRAY ISO VIEW 9 0 1 / 2 " 58 1/2" City of Arlington Council Agenda Bill WS #2 Attachment September 23, 2024 Ordinance Amending Chapters 13.12 and 13.28 Pertaining to Stormwater Utility Rates Ordinance Amending Chapters 13.12 and 13.28 Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: proposed language is to provide consistency with other sections of the code regarding water and sewer collection of accounts and more clearly specifies that if an account is turned over to collection or a lien is filed against the property, the customer may incur additional fees. ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only. At the October 7, 2024 Council meeting, the recommended motion will be, “I move to approve the ordinance amending Arlington Municipal Code Chapters 13.12 and 13.28 pertaining to stormwater utility rates, and authorize the Mayor to sign it”. ORDINANCE 2024-XXX 1 ORDINANCE NO. 2024-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING ARLINGTON MUNICIPAL CODE CHAPTERS 13.12 and 13.28 PERTAINING TO STORMWATER UTILITY RATES WHEREAS, the City of Arlington has the authority to set rates and charges for its utility system; and WHEREAS, the City of Arlington continues to examine equitable rates for water, sewer, and stormwater service; and WHEREAS, the City wishes to correct two sections of the municipal code to confirm that it has the right to send delinquent accounts to collection; and WHEREAS, the City Council considered this amendment at their workshop on September 23, 2024 and at their regular meeting held on October 7, 2024, and determined approving the amendment was in the best interest of the City and its citizens; NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. Arlington Municipal Code section 13.12.210 shall be and hereby is amended to read as follows: 13.12.210 - Due date for charges. The monthly utility bill for water, sewer, and stormwater service shall be paid immediately upon billing and will be considered delinquent if not paid in full twenty calendar days from the billing date in which the service was originally charged. A grace period of five calendar days from the due date will be allowed before penalties are assessed. A penalty of five percent for each thirty days or fraction thereof shall be assessed against all delinquencies after said grace period. In the event that the city shall turn over an account under this chapter to an attorney, collection agency or other person for collection, the person responsible for payment of the account shall be responsible for actual costs of collection, including collection agency fees, reasonable attorney’s fees and other costs incurred in collection. ORDINANCE 2024-XXX 2 Section 2. Arlington Municipal Code Section 13.28.270 shall be and hereby is amended to read as follows: 13.28.270 - Storm and surface water rates. (a) General. The city council shall establish service rates within AMC 13.12 for the operation and maintenance of the drainage system, for related drainage services, and for the operation of the stormwater utility. Shall , which shall establish classifications of customers or service and rate structures, using any method or methods authorized by law. In the event that the city shall turn over an account under this chapter to an attorney, collection agency or other person for collection, the person responsible for payment of the account shall be responsible for actual costs of collection, including collection agency fees, reasonable attorney’s fees and other costs incurred in collection. (b) Rate Basis. Drainage rates shall be based on revenue requirements necessary to cover all costs of the utility, as authorized by the city council, the adoption of the annual budget and subsequent amendments and shall be guided by adopted financial policies and bond covenants. (c) Rate Adjustments. Rates shall be evaluated periodically as part of the review and adoption of the annual budget. Rate adjustments shall be recommended by the director as needed to meet revenue requirements of the utility. The recommendation shall consider equity, adequacy, costs, NPDES II requirements and other factors allowed by law. (d) Rate Relief. The city council may establish drainage rate relief measures, as authorized by state law and as detailed in the stormwater credit manual, for specific customer classes where, through site design, regular system maintenance, education and other approaches, the impacts of stormwater on the drainage system are reduced. Section 3. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this Ordinance be preempted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 4. Effective Date. This Ordinance or a summary thereof shall be published in the official newspaper of the City. The Ordinance shall take effect five (5) days after publication as provided by law. ORDINANCE 2024-XXX 3 PASSED BY the City Council and APPROVED by the Mayor this 7th day of October, 2024. CITY OF ARLINGTON _____________________________ Don E. Vanney, Mayor Attest: ______________________________ Wendy Van Der Meersche, City Clerk Approved as to form: ______________________________ Steven J. Peiffle City Attorney City of Arlington Council Agenda Bill WS #3 Attachment September 23, 2024 July and August 2024 Financial Report Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Smartsheet Active Project Report Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: 2024 August Financial Report – Kristin Garcia, Finance Director Sales Tax: Total revenues are down about 18% from last year (10% if Amazon revenue is excluded). As compared to budget, we’re about 8% under budget. Interest rates are starting to come down and we’re heading into holiday season, I expect the budget gap to get smaller as we approach year end. Utility Tax Revenue: Total utility tax revenue is about 10% over budget and we’ve received about 3% more than we did this time last year. Utility tax growth is helping to offset the slowdown in sales tax revenue. 4,629,074 5,623,146 YTD 2024 YTD 2023 Total Sales Tax Revenue 4,629,074 7,800,693 Budget to Actual YTD Actual 2024 Budget 2,753,830 2,675,150 Total Utility Tax Revenue 2023 Actual 2024 Actual GENERAL FUND Other Revenues: Here is a snap shot of how other revenues in the general fund are performing ; • Leasehold Tax – about 10% higher than what we collected this time last year and almost 20% over budget. • Gambling tax – is at 110% of budget year to date. • Licenses/Permits – which is mostly from cable franchise fees and business licenses. Cable franchise fees are consistent and stable while business license revenue is already exceeding budget. • Fines/Forfeitures – is from traffic infractions and has been consistently running under budget but is consistent with last year’s revenue. The revenue budget will be adjusted down in the next biennium. • Miscellaneous Revenue – includes investment income, donations and reimbursements. Actual revenue as compared to last year is consistent, however the percent of budget to actual is quite a bit less in 2024 than from last year. The difference in percent to budget between the two years is because; o Two large reimbursements were received last year; one from the Washington Association of Sheriffs and one from North County Regional Fire Authority (NCRFA). o The 2024 budget includes reimbursement from NCRFA’s portion of station 48 debt which will be billed in October - so budget to actual is lower in 2024 until that revenue is received. Expenses: Expenses are continuing to stay below budget and are consistent as a percent to budget with where we were this same time last year – meaning we’re doing a good job managing cost increases and staying within budget parameters. Cemetery Fund – Fund balance in August was $927. Monitoring closely. If cash flow ends negative for any particular month, the general fund is the only fund legally allowed to subsidize . The only other option if we do not subsidize, is making changes in operating structure and expenses. OTHER FUNDS ARPA Fund – the city has about 30% ARPA funds remaining that need to be spent by year end or “fully obligated” by year end. We’re on track to spend a majority of the funds by 12/31/2024. There may be a chance we need to extend a couple of contracts to fully expend by first quarter 2025. The 2014 bond refunding (refinancing) process is continuing forward. Paul and I had a rating call with S&P on September 9th. We have a due diligence call with the bond underwriter on September 23rd and expect to price the bonds on October 3rd with closing on October 17th. Net savings right now is about 3.8%, the bond ordinance had a minimum threshold of 3% so we’re currently above target range. None Did you know on the city’s intranet site, you can access the Smartsheet dashboard at any time. The dashboard will show the list of current contracts, budget information, which projects have grants, contract expiration dates and whether the contracts are on schedule or complete. https://arlingtonwa.sharepoint.com/ POLICY UPDATES/OTHER INFORMATION DEPARTMENT UPDATES EDUCATIONAL • October – budget retreat to review the 2025/2026 preliminary budget • November – Public hearings on 2025 property tax levy and 2025/2026 biennial budget These are items that have been approved by council and may be included in budget amendments at year end, depending on the overall expenses of the applicable fund. This list isn’t intended to be all inclusive but to capture those items council has approved separately throughout the year. Council Approval Date Item Amount Notes 1/16/2024 Dump Truck $71,045 The wastewater department has had a dump truck scheduled for replacement but deferred due to cost and availability of trucks. Purchased from Snohomish County. Paid for by wastewater equipment replacement funds. 4/1/2024 Solar Project – Airport $667,970 In 2023, council approved a $550,000 contract for this work which got delayed. The project had a change of scope and resulted in an increase cost. The project will be funded by a $250,000 WSDOT grant, the rest will be paid from airport operating funds. 4/1/2024 AXON body worn cameras $20,927 The hiring of additional police officers requires adding user licenses. By entering into a new 5 year agreement and adding the new licenses will reduce the overall increase of the contract term. Paid for by general fund. 4/8/2024 Nutanix Server Replacement $120,821 This was scheduled for replacement in 2025 however the current system can’t accommodate current workloads while maintaining the failover/disaster recovery efforts. Paid for from department contributions into equipment replacement fund. 7/18/2022 Smartsheeet annual subscription $58,000 Council approved the Smartsheet software in 2022. Smartsheet is used for city wide contract and project UPCOMING COUNCIL AGENDA ITEMS COUNCIL APPROVED BUDGET AMENDMENTS management. This item was inadvertently left out of the 2024 budget modifications for the 2024 renewal. Paid for by department contributions into the equipment replacement fund. 5/6/2024 Kubota Backhoe $50,706 Replace 1994 John Deere backhoe that has reached the end of its useful like. Paid for by parks equipment replacement fund. 5/13/2024 Airport Fiber Project $165,400 Providing for additional security and enhanced internet capability for airport tenants. Paid for by unused capital budget in Airport operating fund. Increase police department contribution to equipment replacement $100,000 The annual contribution amounts into the PD equipment replacement fund weren’t adjusted when the take home care program was implemented. 7/01/2024 Parking for 3rd and 5th Streets $299,273 Original budget in 2022 was $80,000 but the full scope of work and cost estimate was unknown at the time. Funded by fuel tax. 7/01/2024 Auto Theft Grant $66,071 A grant was received from the Washington Auto Theft Prevention Authority for the purchase of 2 in car camera systems and the ongoing annual subscription will be added to the current AXON contract. 7/01/2024 Phase II Smokey Point Community Park $2,406,984 Phase II to include play structures and related installation. Funded by mitigation fees, ARPA and REET. 7/01/2024 Taxiway Alpha Project $1,040,881 The bids came in higher than initially budgeted for and the original cost estimate did not include the aircraft holding bay which was added based on customer feedback. The project is funded by the FAA, WSDOT and airport reserves. ARPA Program Summary August 2024 Updated Budget Amount Spent to Date:Completed By: Laptops for remote work/field use $ 306 306$ Complete Touchless entry lock systems for City $ 281,318 281,318$ Complete Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete Tourism Event Funding $ 89,287 89,287$ Complete Parklets $ 119,847 119,847$ Complete Utility Credit program $ 40,036 40,036$ Complete Smokey Point Park Land $ 964,837 964,837$ Complete Winter Festival $ 220,000 239,096$ Complete Food distribution (food bank) $ 65,000 65,000$ Complete Cyber security upgrades $ 180,000 173,480$ Complete After school program/childcare (Boys & Girls Club) $ 77,000 77,000$ Complete Design/build food truck court $ 94,663 94,663$ Design stopped. Remaining amount re- purposed to Smokey Pt Park COVID Position $ 246,000 198,700$ Expenses thru 2024 COVID supplies $ 12,985 8,694$ ongoing thru 2024 as needed Utility system security improvements $ 237,310 158,704$ adding access control to more locations Communications $ 80,000 67,409$ Contract thru 12/2024 Arlington Community Resource Center $ 360,000 175,918$ Contract thru 12/2024 NW Innovation Center $ 25,000 24,400$ Contract thru 12/2024 Cold weather shelter $ 20,000 15,254$ Contract thru 12/2024 Smokey Point Park Improvements $ 2,600,961 1,130,692$ Under contract (re-allocated $1 million from Food Truck Court) TOTAL ARPA BUDGET 5,734,550$ 3,944,644$ 1,789,906$ Active Projects - Council Report Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 1 Administration Port of Everett Port of Everett MOU 08/31/23 $0.00 No 0% 2 Administration Stilly Valley Chamber of Commerce Business Education Series 03/06/23 12/31/24 $5,000.00 $5,000.00 Yes ARPA 79% 3 Administration Carahsoft, Zencity at Carahsoft Zencity Carahsoft Agreement - Communications 05/01/23 03/31/25 $39,348.00 No 83% 4 Administration Brady Black Art Brady Black Mural 2023 08/07/23 05/30/24 $20,000.00 No 100% 5 Administration Tom Boyce City Tree Planting Review 08/24/23 10/29/23 $90/hr NTE $900 No 0% 6 Administration North County Regional Fire Authority Fire Suppression Services 08/01/21 Exchange for use of Station 48 No 0% 7 Administration North County Regional Fire Authority Fire Marshal Investigation/Inspection Services 06/14/23 01/01/28 Per Exhibit B of Contract No 0% 8 Administration Snohomish County Emergency Management Services 12/31/21 Annual Service Charge No 0% 9 Administration None One Washington 12/31/37 $563,412.68 No 0% 10 Administration Center for Justice Social Work Center for Justice Social Work, Internship Program 08/01/23 07/31/25 $750,000.00 $750,000.00 Yes Health Care Authority 58% 11 Administration Rainier Asphalt & Concrete Trail Bollard Improvement Project 12/22/23 12/31/23 $51,978.63 No 100% 12 Administration Caroline Sumpter Art Crown Ridge Medians 12/19/23 02/01/24 $7,000.00 No 98% 13 Administration TerraVista NW LLC Jensen Park Restroom site plan 06/20/23 12/30/23 $32,500.00 No 92% 14 Administration Digital Face Media CIC and Meet Me in Arlington marketing 01/03/24 12/31/24 $33,800.00 No 100% 15 Administration Portia Smith Meet me in Arlington Shop Local Project 01/03/24 12/31/24 $24,000.00 $24,000.00 Yes ARPA 58% 16 Administration NWIRC NWIRC 2024 Program 01/13/24 12/31/24 $5,000.00 No 50% 17 Administration Strategies 360 Government Relations 12/31/24 $36,000.00 No 0% 18 Administration Civics Plus AMC Municipal Code Updates 08/01/25 $6,546.67 No 0% 19 Administration GMP Consultants LLC Maintenance Division Assessment 05/15/24 06/30/24 $12,950.00 No 100% 20 Administration Western Governors University Peter Barrett Master's Degree Tuition 11/01/23 11/01/24 $9,910.00 No 48% 21 Administration Mandy Kruger Mandy Kruger Bachelor's Degree Tuition 06/07/23 10/16/23 $3,889.00 No 100% 22 Administration Erica Knapp Art Mural Centennial Greetings 06/21/24 12/31/24 $10,800.00 No 50% 23 Administration Stilly Valley Center Restrictive Covenant - Low Income Housing 07/16/44 $0.00 No 0% 24 Administration Caroline Sumpter Art for Swinging Benches 08/01/24 11/01/24 $9,509.10 No 53% 25 Airport Airside Solutions Airfield Lighting Maintenance Project 11/01/23 11/01/26 $8,000.00 No 21% 26 Airport Avalos Cleaning Services LLC Arlington Municipal Airport Janitorial Services 01/01/24 12/31/24 2,379.24 / monthly No 25% 27 Airport Precision Approach Engineering Precision Approach Engineering IFE (2) - Fencing 12/08/23 01/31/24 $3,000.00 No 100% 28 Airport Dowl Engineering Taxiway Alpha Improvements Project 01/09/24 12/31/24 $290,788.00 Yes tbd 100% 29 Airport Dowl Engineering Perimeter Fencing Improvements Project 01/27/24 12/31/24 $62,634.00 Yes tbd 102% 30 Airport Fred C. Strickland & Associates LLC Airport Property Appraisal 03/12/24 08/16/24 $20,000.00 No 100% 31 Airport Reece Construction Airport Snow removal equipment transport 12/07/23 12/31/23 $9,837.00 No 100% 32 Airport Dowl Rwy 16/34 Mill and Overlay Project 04/19/21 12/31/24 $2,917,379.41 $291,261.00 Yes Rwy 16/34 Mill & Overlay 100% 33 Airport Dowl Dowl Engineering Professional Services Agreement 01/31/23 01/31/28 TBD by project No 55% 34 Airport Veregy Energy Savings Contract Services/ Airport Admin Office Building Solar Project 02/20/24 09/30/24 $667,970.00 $250,000.00 Yes Arlington Airport Administration Office Building Solar Project 75% 35 Airport Jacobs Engineering Group, Inc Airport Master Plan Update & AGIS Survey - IFE 05/03/24 05/31/24 $6,500.00 No 100% 36 Airport C&S Engineers, Inc Taxiway A Improvement CA IFE 06/28/24 07/05/24 $3,928.50 No 100% 37 Airport Out on a Limb Tree Service LLC Airport Tree Removal 07/02/24 07/15/24 $44,266.50 No 95% 38 Airport Cannon Construction Airport Fiber Installation Project 06/28/24 12/31/24 $165,398.68 No 53% 39 Community and Economic Development GMP Consultants Permit Center Manager Recruitment 12/04/23 12/31/24 $9,500.00 No 76% Page 1 of 5Exported on September 16, 2024 11:34:19 AM PDT Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 40 Community and Economic Development Washington State Department of Revenue Business Licensing Services Agreement None No 0% 41 Community and Economic Development Island Crossing Subarea Plan 02/01/24 08/01/25 $238,908.50 No 27% 42 Community and Economic Development FCS Group Arlington Tax Increment Area / Food Truck Financial Feasibility Analysis 07/10/23 04/26/24 Hourly varies, NTE $9,999 No 100% 43 Community and Economic Development Law Offices of Alex Sidles Hearing Examiner Services 12/11/23 12/31/24 $9,999.99 No 0% 44 Community and Economic Development Materials Testing & Consulting, Inc.Special Inspection Services - SP Community Park 01/22/24 11/30/24 $24,869.00 No 25% 45 Community and Economic Development Reece Construction SPCC - Reece Construction 01/22/24 09/30/24 $2,299,670.93 No 45% 46 Community and Economic Development Avalos Cleaning Services, LLC CED Janitorial Services - Current 01/26/24 12/31/24 $663.45 per month No 19% 47 Community and Economic Development Washington State Food Truck Association Food Truck Court - WSFTA 02/01/24 12/31/24 $0.00 No 0% 48 Community and Economic Development Otak Inc.2024 Comprehensive Plan Update 08/15/23 05/01/24 $390,000.00 No 82% 49 Community and Economic Development Otak, Inc.Food Truck Court 11/08/22 12/27/23 $100,000.00 $100,000.00 Yes ARPA 100% 50 Community and Economic Development Rock Project Management Services, LLC Smokey Point Community Park 04/17/23 11/30/24 $818,680.00 $1,013,723.00 Yes ARPA Funding 81% 51 Finance SWI Home Pros Finance Customer Service Window Relocation 06/24/24 08/31/24 $5,121.77 No 70% 52 Finance Volunteers of Western WA Arlington Community Resource Center Capacity Funding - Community Support Svcs.01/04/22 12/31/24 $360,000.00 $360,000.00 Yes American Rescue Plan Act 47% 53 Finance NWIRC WA Data Workshop for Business Development and Recovery 12/31/24 $25,000.00 Yes ARPA 0% 54 Finance Northwest Innovation Resource Center NWIRC Business Development and Recovery 02/01/22 12/31/24 $25,000.00 $25,000.00 Yes ARPA 77% 55 Finance WebCheck Inc.WebCheck Access Agreement 12/15/22 N/A $15.00/transaction Contract amount averaged by year No 0% 56 Finance Banner Bank Banking Services 09/01/20 09/01/24 Per fee schedule No 0% 57 Finance Volunteers of America - Arlington Community Resource Center VOA - Program Assistance 01/01/24 12/31/24 $40,000.00 No 100% 58 Finance Boys and Girls Club of Snohomish County Childcare services 01/01/24 12/31/24 $77,000.00 $77,000.00 Yes ARPA 100% 59 Finance The Organizational Health Collective Team Development and Succession Planning 02/01/24 06/30/24 $11,500.00 No 100% 60 Finance Volunteers of America - Arlington Community Resource Center VOA - Cold Weather Shelter 11/01/23 12/31/24 $20,000.00 Yes ARPA 75% 61 Finance Volunteers of America - Arlington Community Resource Center VOA - Affordable Housing 03/01/24 12/31/24 $50,000.00 No 51% 62 Finance Stillaguamish Senior Center dba Stilly Valley Center Capacity Funding 04/03/23 12/31/24 $50,000.00 No 65% 63 IT - Information Services Far West Technologies Arlington Airport Gates 10/30/23 12/31/25 $74,613.65 No 52% 64 IT - Information Services FarWest Technologies Arlington Airport - Thor's Hanger Cameras 12/11/23 12/31/23 $7,583.23 No 100% 65 IT - Information Services Park Place Technologies LLC Nutanix Extended Support 06/01/23 06/30/25 $5,755.19 No 100% 66 IT - Information Services Snohomish County Information Technology Services 01/15/26 $50,000.00 No 0% 67 IT - Information Services Comcast Cable Communications Cable Service Franchise Agreement 03/25/31 5% of gross revenues No 0% 68 IT - Information Services Right Systems, Inc Network Switch Upgrade 12/01/24 $93,778.19 $75,000.00 Yes State and Local Cybersecurity Grant Program 100% 69 IT - Information Services Right Systems Firewall Upgrade 05/18/24 05/31/24 $9,040.00 No 97% 70 IT - Information Services Right Systems Managed Services 03/21/24 03/11/27 $6,339.40/mo No 10% 71 IT - Information Services Far West Technologies Lift Stations Security Pilot Program 10/04/23 06/01/24 $6,726.32 No 100% 72 IT - Information Services Cannon Construction, LLC SR530 Utility Crossing Fiber Pull/Splicing 09/30/24 $149,959.60 No 0% 73 IT - Information Services Right Systems Inc Nutanix Replacement 07/01/24 $120,821.41 No 95% 74 IT - Information Services Copiers Northwest Copier Maintenance 03/31/27 $0.00 No 0% 75 IT - Information Services Timeless Designs, Inc City Hall 2nd Floor IT Offices 04/26/23 07/26/23 $74,974.34 No 100% 76 Maintenance & Operations Great Floors LLC City Hall Flooring Upgrade 11/28/23 05/31/24 $55,743.00 No 91% 77 Maintenance & Operations EHM Architecture, Inc City Hall Exterior Lift Installation & Stairs Reconstruction 10/30/23 12/31/24 $31,975.00 No 71% Page 2 of 5Exported on September 16, 2024 11:34:19 AM PDT Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 78 Maintenance & Operations KCDA (Hermanson)Police Station HVAC Upgrade 01/01/24 06/28/24 $399,130.00 No 36% 79 Maintenance & Operations Great Floors Police Station/Council Chambers Flooring Upgrade 02/07/24 06/01/24 $119,743.62 No 91% 80 Maintenance & Operations SWI Home Pros, LLC City Hall Water Damage Repair 04/09/24 04/30/24 $13,799.13 No 100% 81 Maintenance & Operations Dapper Electric City Hall Exterior Outlets Installation 05/16/24 05/31/24 $4,647.85 No 100% 82 Maintenance & Operations Northwest Security & Sound LLC City of Arlington Monitoring & Security 03/06/23 12/31/25 $4197.12 / yr.No 63% 83 Maintenance & Operations Specialized Pavement Marking LLC 2023 Thermoplastic Program 10/12/23 09/30/23 $89,975.00 No 0% 84 Maintenance & Operations Environmental Abatement Services, Inc Rudy York House Asbestos Abatement 01/08/24 01/31/24 $13,823.17 No 75% 85 Maintenance & Operations EcoBrite Services Janitorial Services 2024-2025 08/01/24 07/31/25 $32,172.24 No 0% 86 Police Snohomish County Human Services Law Enforcement Embedded Social Worker 01/01/23 12/31/23 $199,468.03 No 100% 87 Police Northwest Incident Support Hope Unlimited Chaplain Support Services 05/03/21 N/A $5,000.00/yr No 100% 88 Police Found Therapy Services PLLC Arlington PD Wellness Services 06/23/23 12/31/24 $7,500.00 No 68% 89 Police Feldman & Lee, P. S.Public Defender Grant Program - COA/Lake Stevens/Feldman & Lee 01/01/22 12/31/25 $16,560.00 Yes Public Defense Social Services Program 83% 90 Police Snohomish County Jail Services 12/31/23 n/a No 0% 91 Police Arlington School District School Resource Officer 06/20/23 06/30/24 100% of SRO salary and benefits, excluding OT No 0% 92 Police City of Everett City of Everett In-Service Training 01/01/22 12/31/26 $800.00 No 50% 93 Police The Government (NACSURFWARCENDIV CRANE)Crane Division Naval Surface Warfare Center - Night Goggles 01/16/24 12/11/24 $1,500.00 No 100% 94 Police LexisNexis LexisNexis Risk Solutions - Accurint 12/31/24 $150/hr No 0% 95 Police Zachor, Stock & Krepps, Inc., P.S.Zachor, Stock & Krepps Inc., P.S.01/01/24 12/31/25 $19,361.43 monthly (2024) $20,135.88 monthly (2025) No 29% 96 Police AXON Enterprises AXON Body Worn Camera 04/05/24 07/01/29 $444,474.19 No 20% 97 Police IDI idiCORE 05/01/24 05/01/25 140.00 monthly No 17% 98 Police Pacific Northwest Support Services Chaplain/Support Wellness/Peer Coaching 12/31/24 $5,000.00 No 0% 99 Public Works Republic Services WRF Grit & Screenings Disposal 01/01/24 12/31/26 $96,818.04 No 12% 100 Public Works Toole Design Group 74th Ave Trail 08/06/21 12/31/24 $104,282.19 $63,528.00 Yes STP - Non-Motorized 101% 101 Public Works Perteet Smokey Point Corridor 08/06/20 12/31/24 $1,575,650.00 $959,788.00 Yes STP 76% 102 Public Works Generator Services Northwest, LLC Emergency Generator Maintenance Services 11/15/21 11/15/24 $37,604.06 No 131% 103 Public Works Buell Calibration & Controls, LLC Liquid Flow Meter Calibration Services 06/17/21 06/17/25 $17,735.03 No 57% 104 Public Works Buell Calibration & Controls, LLC Air Flow Meter Calibration Service 06/17/21 06/17/25 $23,859.17 No 87% 105 Public Works BHC Consultants WRF Membrane Replacement, Optimization, & Services During Construction 08/03/21 12/31/23 $82,886.00 No 101% 106 Public Works RH2 520 Zone Booster Pump Station 08/03/21 12/31/24 $267,760.00 No 70% 107 Public Works PumpTech, LLC 640Booster Pump System 02/05/24 12/31/24 $335,629.31 No 62% 108 Public Works BHC Consultants Arlington Water Treatment Plant Expansion Design Ph 2 09/16/21 12/31/25 $833,746.00 No 25% 109 Public Works Brown & Caldwell Inc Haller Wellfield South Improvement Design 10/19/21 12/31/24 $149,700.00 No 42% 110 Public Works Consor North America (formerly Murraysmith, Inc)Prairie Creek Drainage Improvements Phase 2B 12/07/21 12/31/24 $303,453.00 No 100% 111 Public Works Mott MacDonald, LLC (Pacific Groundwater Group)Haller Wellfield Improvements 01/04/22 12/31/24 $136,228.00 No 76% 112 Public Works Olson Brothers Pro-Vac LLC Sanitary Sewer Inflow & Infiltration Control 10/18/22 10/18/24 $253,930.00 No 30% 113 Public Works Reece Construction 2022 Utility Improvement and Pavement Preservation 12/09/21 08/01/23 $2,919.092.37 N/A No N/A 100% 114 Public Works SCJ Alliance SR530 and Smokey Point Blvd Intersection Improvement Project 12/17/19 12/31/24 $268,025.00 No 89% 115 Public Works LDC, Inc.Division/Broadway Restoration Project 03/08/23 06/30/24 $69,779.54 $360,555.00 Yes NHS 94% 116 Public Works RH2 67th Ave Sewer 05/17/22 12/31/24 $120,011.00 No 106% 117 Public Works SCJ Alliance 169th St Connecting Segment 04/25/22 12/30/25 $51,129.00 No 22% Page 3 of 5Exported on September 16, 2024 11:34:19 AM PDT Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 118 Public Works Transpo Group Arlington Transportation Master Plan 07/05/22 09/30/24 $154,700.00 No 94% 119 Public Works RH2 Sewer Model Hydraulic Analysis & Coordination 08/04/22 06/30/24 $71,400.00 No 96% 120 Public Works RH2 Water Model Hydraulic Analysis & Coordination 08/04/23 06/30/24 $57,183.00 No 87% 121 Public Works Hokkaido Drilling, Inc Potable Water Production Well installation 10/18/22 12/31/23 $528,465.50 No 48% 122 Public Works Parametrix 2023 Utility Improvement & Pavement Preservation 11/15/22 07/31/23 $190,239.71 No 96% 123 Public Works DN Tanks Gleneagle Reservoir Roof Replacement Project 03/08/23 09/20/23 $454,760.00 No 96% 124 Public Works RH2 2023-2026 On-Call Water & Sewer System Engineering Support 12/29/22 12/29/23 $40,000.00 No 0% 125 Public Works Transpo Group Arlington Traffic Calming Program 01/20/23 12/31/24 $45,000.00 No 23% 126 Public Works Tenelco, Inc.Biosolids Hauling and Beneficial Use 03/27/23 03/28/26 Unit priced No 0% 127 Public Works SCJ Alliance 211th Place Corridor Improvements 05/08/23 12/31/24 $318,778.70 $230,000.00 Yes Fuel Tax Grant 8% 128 Public Works SkyCorp LTD Silo Demo & Lime Removal 02/17/23 03/30/23 $39,894.50 No 100% 129 Public Works KLJ Financial Consulting Public Works Financial Consulting 03/28/23 03/31/25 $65,460.00 No 28% 130 Public Works Reid Middleton 204th St & 74th Ave Intersection Improvements 04/10/23 12/31/23 $12,500.00 No 19% 131 Public Works Terra Vista NW, LLC Arlington Parking Lots 03/03/23 12/31/24 $10,500.00 No 112% 132 Public Works Blueline Group 59th Ave Sidewalk Project 04/05/23 12/31/23 $20,110.00 No 49% 133 Public Works Univar Solutions USA, Inc Sodium Hydroxide Bulk Delivery 02/03/21 12/31/23 $23,760.00 No 65% 134 Public Works Cascade Columbia Distribution Co.Sodium Hypochlorite Drum Delivery 02/05/21 12/31/23 $5,924.16 No 70% 135 Public Works Univar Solutions USA, Inc Sodium Hypochlorite Bulk Delivery 07/13/23 12/31/25 $10,220.00 No 34% 136 Public Works Reece Construction Company Legion Hall Water Main Replacement 11/27/23 10/31/23 $28,285.75 No 100% 137 Public Works Process Solutions System Platform Upgrade 11/07/23 12/31/24 $210,000.00 No 104% 138 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Jammeh, 211th Corridor)06/30/24 $22,996.00 No 12% 139 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Longhorn Saloon)06/30/24 $29,610.00 No 63% 140 Public Works Always Active Services, LLC 174th Pl NE Stormwater Improvement 08/29/23 10/31/23 $16,121.75 No 86% 141 Public Works Confluence Law, PLLC Hammer Water Rights Legal Services 09/20/23 $5,000.00 No 100% 142 Public Works Washington Electrical COntracting Anoxic Basin Wiring Upgrade 12/10/23 01/31/24 $9,686.97 No 100% 143 Public Works Resound Energy Public Works Utility Lights & Security Upgrade 12/12/23 03/31/24 $107,255.29 No 95% 144 Public Works HWA Geosciences, Inc Haller South Geotechnical Investigation 11/27/23 03/31/24 $18,669.00 No 100% 145 Public Works Process Solutions Engineering Support for SCADA Services & Systems Integration 12/19/23 12/31/26 $300,000.00 No 21% 146 Public Works Blue Marble Environmental, LLC 2023-2025 Solid Waste Recycling Coordination 07/01/23 06/30/25 $21,107.53 $15,830.65 Yes SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE 5% 147 Public Works DK Systems Inc 108 W Haller Ave MBR Support Building HVAC 03/31/24 $27,552.34 No 100% 148 Public Works Mott MacDonald, LLC (Pacific Groundwater Group)Arlington Hammer Water Rights Support 01/22/24 12/31/24 $8,699.00 No 96% 149 Public Works Washington Electrical Contracting On-Call Electrical Services 03/19/24 03/11/27 $300,000.00 No 11% 150 Public Works H & L Tree and Landscape Services Gleneagle Reservoir Landscape Restoration 06/17/24 07/10/24 $18,826.93 No 100% 151 Public Works Diverse Earthworks Inc Arlington Parking Lots 3rd & 5th Streets 09/30/24 $299,273.72 No 0% 152 Public Works SkyCorp LTD Longhorn Saloon Demolition 07/26/24 08/30/24 $10,602.10 No 95% 153 Public Works Rock Project Management Services, LLC 2024 Construction Management Support 12/31/25 $337,344.00 No 0% 154 Public Works RH2 Water Model Update & Calibration 01/31/25 $52,910.00 No 0% 155 Public Works RH2 Sewer Model Update & Calibration 01/31/25 $44,603.00 No 0% 156 Public Works Earthwork Solution, LLC LS7 & LS11 Air Vac Replacement 09/30/24 $53,157.40 No 0% 157 Public Works Wescon Enterprises, Inc.Macleod Ave Sidwalk & Slope Repair 10/31/24 $29,161.24 No 0% Page 4 of 5Exported on September 16, 2024 11:34:19 AM PDT Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete 158 Public Works Process Solutions WTP PLC Upgrade 12/31/24 $86,101.08 No 0% 159 Public Works SCJ Alliance 180th St Connector 04/09/24 12/31/26 $597,102.07 $482,687.00 Yes FHWA 4% 160 Public Works Reece Construction Company Cox Street Traffic Calming & Pedestrian Crossing 12/31/24 $28,576.49 << Grant Amount >>No 0% 161 Broadway Haller Water Main 162 Laminar Law - Hearing Examiner Services 163 Washington State Department of Corrections 164 2024 - 2026 Embedded Social Worker 165 Arlington WRF In-Plant Pump Replacement 166 Utility Iron Adjustment Services Page 5 of 5Exported on September 16, 2024 11:34:19 AM PDT City of Arlington Council Agenda Bill WS #4 Attachment September 23, 2024 Community and Economic Development Quarterly Report Q3 Report Community and Economic Development; Marc Hayes, Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: Review of development projects and work being conducted by the CED department and address any questions that Council may have. ALTERNATIVES: Information only. Community and Economic Development Quarterly Status Report Reporting Period: Q3 2024 Staffing Report: • We are still in search of a viable candidate to fill the Development Services Manager position. Update on Current Contracts/Grants/Agreements: • Otak is the prime consultant for the 2024 Comprehensive Plan Periodic Update. The goals and policies have been reviewed by the Planning Commission and revisions are being completed and readied for presentation to Council for review. • Contract has been signed with Rock Project Management Services, to provide project management/construction management services for Phase II of the Smokey Point Community Park project. Project is being prepared to be advertised for bid, this will occur on 9/24, with a bid opening on 10/9. • We are making progress with MAKERS Architecture and Urban Design LLP and the planning work for the Island Crossing Subarea. We held a public open house at Putnam Hall on May 8 which was well attended, with over 25 participants. Since then, we have held two Advisory Group meetings consisting of landowners/ stakeholders in IC. The first AG meeting addressed transportation issues and conceptual road designs. The second AG meeting focused on land use and viability of certain types of businesses. A proforma is being completed focusing on specific types of businesses on specific parcels. • Contracted with Peregrin Sorter (Laminar Law) to provide the City’s Hearing Examiner services. • Under agreement with Washington State Food Truck Association to provide oversight of vendor requirements and scheduling for the Pilot Program. • CED is in the process of bidding the demolition of the ReMyx’d building. Bid opening scheduled for 10/9. • Applied for an Aquatic Organism Passage (AOP) grant in partnership with the Tulalip Tribes for the replacement of the Edgecomb Creek/ 67th Ave. NE culvert crossing. Challenges: • Continuing to review/permit the backlog of projects, currently in the queue, as time allows. Opportunities: • Amy applied for and received notification that Arlington was successful in being selected for the Paper to Digital grant funding of $325,000.00 These funds will allow the city to purchase an updated permitting software program to meet the requirements of SB 5290, as well as initiate the process of migrating all city files into the Microfiche system for permanent digitized file retention. New Programs/General Information Meetings: GIMs: • CED met with the development group that is proposing to develop the Lindsey Annexation Master Planned Neighborhood area along SR 531. This development will require the creation of a sub-area plan and an Environmental Impact Statement, which should occur in early 2025. • CED met with Ace Acme septic services, looking to expand their biosolids operation. • CED met with Architects representing Snohomish County Public Works to discuss proposed changes to the existing Arlington site. • CED met with Quarterra, to discuss their proposed project on the SE corner of SR 530/59th Ave.NE • CED held a pre-construction meeting for the SnoCo PUD Crosswinds Substation. • CED met with individuals proposing to construct a 153,500 s.f. industrial warehouse building on 51st Ave. NE, south of The Outpost. • CED met with Coast Const. looking to build a mixed-use project on the Olympic Pl. parcel they own, just north of Safeway. • Met with WSDOT and developer to discuss the proposed roundabout at SR 531/85th Ave. NE • CED held a pre-construction meeting for the Allen Townhomes, a 36-unit townhome project on SR 531, east of SR 9. • Held a pre-construction meeting for the Wet Rabbit Carwash located at the SE corner of SR 9/204th St. NE. Active Development Projects: • Ironwood Place-102-unit mixed-use project located at 67th Ave.NE/Woodlands Way, • Allen Townhomes-36-unit residential townhome project located on SR 531 east of SR 9 • Arlington Townhomes-17 lot residential townhome project located on Highland Dr. • Goldstream Ventures-96-unit mixed-use project located on Smokey Point Blvd. across from the Stillaguamish Senior Center. • Bridgemont-18 lot single family residential project located on 186th St. south of high school • The Outpost-500-unit mixed-use project located on 51st Ave. NE/168th St. NE • SnoCo PUD District Office – commercial office located at 59th Ave. NE, • SnoCo PUD Crosswinds Substation-electrical utility infrastructure • TEC Equipment-motor vehicle sales located on Smokey Point Blvd., east of Pilot Travel Center • McIlrath Hangars-57 T hangars aircraft hangars located on Airport Blvd. You can always view the project location by clicking this link: https://experience.arcgis.com/experience/b53bc9cf22874530aca0b3fed3853a25 New Programs: Items of Concern: Items for Discussion: Upcoming Planning Commission Items: October 1, 2024 /October 15, 2024 1. October 1 workshop –Lakewood and Arlington School District’s Capital Facilities Plans review. 2. October 15 Meeting - Lakewood and Arlington School District’s Capital Facilities Plans. Action item w/Findings of Fact. Upcoming Council Items: October 28, 2024 /November 4, 2024 1. October 28 workshop - Lakewood and Arlington School District’s Capital Facilities Plans w/Planning Commission Findings of Fact. 2. November 4 meeting – Public Hearing for Lakewood and Arlington School District’s Capital Facilities Plans adoption.