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Home My WebLink About05-20-24 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Rick and Robin Gaynor – Mayor’s Volunteer Award Mayor Don Vanney PROCLAMATIONS National Public Works Week ATTACHMENT A Councilmember Yvonne Gallardo-Van Ornam PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Michele Blythe 1. Minutes of the May 6 and May 13, 2024 Council meetings ATTACHMENT B 2. Accounts Payable ATTACHMENT C 3. Resolution for WSDOT Grant, Airport Master Plan ATTACHMENT D 4. Resolution for WSDOT Grant, Perimeter Fencing Improvements ATTACHMENT E 5. Fee Resolution for Airport Gate Proximity Cards ATTACHMENT F PUBLIC HEARING NEW BUSINESS 1. Renewal of Interlocal Agreement with Arlington School District No. 16 ATTACHMENT G for School Resource Officer Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Michele Blythe Arlington City Council Meeting Monday, May 20, 2024 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 2. Resolution Authorizing the Waiver of Unbilled Utility Fees Due to ATTACHMENT H Software Error Staff Presentation: Paul Ellis Council Liaison: Debora Nelson 3. Amendment to Interlocal Agreement Relating to Affordable Housing (AHA) ATTACHMENT I Staff Presentation: Paul Ellis Council Liaison: Jan Schuette 4. Amendments to SNO911 Interlocal Agreement ATTACHMENT J Staff Presentation: Paul Ellis Council Liaison: Heather Logan 5. Professional Services Agreement with Century West Engineering ATTACHMENT K for Airport Master Plan Project Staff Presentation: Lorene Robinson Council Liaison: Yvonne Gallardo-Van Ornam 6. Resolution for WSDOT Grant – Taxiway Alpha Improvements Project ATTACHMENT L Staff Presentation: Lorene Robinson Council Liaison: Rob Toyer 7. Airport Fiber Installation Project ATTACHMENT M Staff Presentation: Monroe Whitman Council Liaison: Leisha Nobach COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION Discussion of potential or threatened litigation. Mayor Don Vanney / City Attorney Steve Peiffle RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney PROCLAMATION National Public Works Week WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, NOW, THEREFORE, I, Don Vanney, Mayor of Arlington, Washington, do hereby proclaim the week of May 19-25, 2024 as National Public Works Week in Arlington, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. ___________________________________________ __May 20, 2024__ Don E. Vanney, Mayor Date DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, May 6, 2024 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jim Kelly, Jay Downing, Jonathan Ventura, City Attorney Steve Peiffle, Chelsea Brewer, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Randy Nobach, Holly Sloan-Buchanan, Steve Maisch, Aiden Suchran, John Cermak, Jeri Rugtvedt, Tim Abrahamson, Michelle Heiderer, and Nathan Senff. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Leisha Nobach seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS Mayor Don Vanney read the 55th Annual Professional Municipal Clerks Week proclamation. Councilmember Leisha Nobach read the Public Service Recognition Week proclamation. PUBLIC COMMENT Aiden Suchran, Arlington, read a prepared public comment written by his mother, Anitra Suchran. CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the April 15 and April 22, 2024 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #110544 through #110649 dated April 2, 2024 through April 15, 2024 for a total of $1,038,038.16. PUBLIC HEARING City Council Meeting Minutes of the City of Arlington City Council Meeting May 6, 2024 Page 2 of 3 None. NEW BUSINESS Opioid Litigation Settlement – Johnson & Johnson / Janssen City Attorney Steve Peiffle reviewed the opioid litigation settlement with Johnson & Johnson for Council’s consideration. Mayor Pro Tem Michele Blythe moved, and Councilmember Heather Logan seconded the motion to approve the City’s participation in the Johnson & Johnson Settlement litigation brought by the State of Washington and authorize the Mayor or City Administrator to sign the participation forms and related documentation. The motion passed unanimously. Maintenance and Operations Tractor Purchase Maintenance and Operations Manager Jay Downing requested Council approve an unscheduled equipment purchase request for a Kubota backhoe. Councilmember Rob Toyer moved, and Councilmember Michele Blythe seconded the motion to approve the purchase of the Kubota L2502HST Backhoe and proposed attachments, for $52,677.17, using the Park & Facilities Equipment Replacement Fund. The motion passed unanimously. WSDOT Right-of-Way (ROW) Procedure Amendment Public Works Director Jim Kelly requested Council approve an amendment to the current city right of way acquisition and procurement procedures and policies. Councilmember Jan Schuette moved, and Councilmember Debora Nelson seconded the motion to approve the Right-of-Way Procedure Amendment for the City of Arlington. The motion passed unanimously. Ordinance Relating to Eminent Domain Proceeding for 211th Place Improvement Project Public Works Director Jim Kelly requested Council approve the ordinance for eminent domain proceeding for 211th Place Improvement Project. Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the motion to approve the ordinance and authorize the Mayor to sign it. The motion passed unanimously. Grant Agreement with Dept of Archaeology and Historic Preservation for Arlington Cemetery Public Works Director Jim Kelly requested Council approve staff’s request for authorization for the mayor to sign a grant agreement with the Washington State Department of Archaeology & Historic Preservation for the Arlington Cemetery. Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Debora Nelson seconded the motion to authorize the mayor to sign the grant agreement with the Washington State Department of Archaeology and Historic Preservation. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting May 6, 2024 Page 3 of 3 Lodging Tax Advisory Committee Appointments Finance Director Kristin Garcia requested Council confirm the appointments of Jeri Rugtvedt and Michele Heiderer to the lodging tax advisory committee to fill the vacant positions. Councilmember Heather Logan moved, and Councilmember Yvonne Gallardo-Van Ornam seconded the motion to confirm the appointments of Jeri Rugtvedt and Michele Heiderer to the lodging tax advisory committee. The motion passed unanimously. March 2024 Financial Report Finance Director Kristin Garcia presented the financial report for March 2024. COMMENTS FROM COUNCILMEMBERS Councilmember Heather Logan spoke about WSDOT’s 172nd St NE project and lack of funding. Discussion followed. ADMINISTRATOR & STAFF REPORTS None. MAYOR’S REPORT None. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:35 p.m. _________________________________________ Don E. Vanney, Mayor DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, May 13, 2024 Councilmembers Present: Rob Toyer, Debora Nelson, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, Jan Schuette, and Heather Logan who joined with Zoom. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Kristin Garcia, Jonathan Ventura, Seth Kinney, Lorene Robinson, Monroe Whitman, Chelsea Brewer, City Attorney Steve Peiffle, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, John Cermak, Tim Abrahamson, Steve Maisch, Holly Sloan-Buchanan, James Beardsley, Randy Nobach, and Allison Jones and children. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS Mayor Don Vanney read the Apraxia Awareness Month proclamation. Councilmember Rob Toyer read the National Police Week proclamation. Mayor Pro Tem Michele Blythe read the Older Americans Month proclamation. WORKSHOP ITEMS – NO ACTION WAS TAKEN Retreat Follow-Up, 10-Year Financial Model City Administrator Paul Ellis reviewed a 10-year financial model. Discussion followed with Mr. Ellis answering Council questions. PSA with Century West Engineering, Airport Master Plan Project Operations Coordinator Lorene Robinson reviewed a professional services agreement with Century West Engineering. Discussion followed with Ms. Robinson answering Council questions. City Council Workshop Minutes of the City of Arlington City Council Workshop May 13, 2024 Page 2 of 3 Resolution for WSDOT Grant, Airport Master Plan Operations Coordinator Lorene Robinson reviewed a resolution required to apply for a WSDOT grant. Discussion followed with Ms. Robinson answering Council questions. Resolution for WSDOT Grant, Perimeter Fencing Improvements Operations Coordinator Lorene Robinson reviewed a resolution required to apply for a WSDOT grant for the perimeter fencing improvement project. Discussion followed with Ms. Robinson answering Council questions. Resolution for WSDOT Grant, Taxiway Alpha Improvements Project Operations Coordinator Lorene Robinson reviewed a resolution required to apply for a WSDOT grant for the Taxiway Alpha Mill and Overlay Project. Discussion followed with Ms. Robinson answering Council questions. Airport Fiber Installation Project Operations Manager Monroe Whitman reviewed a request by staff for a budget amendment for the Airport Fiber Installation Project. Discussion followed with Mr. Whitman answering Council questions. Fee Resolution for Airport Gate Proximity Cards Operations Manager Monroe Whitman reviewed a request by staff to update the City’s fee resolution to include proximity card fees. Discussion followed with Mr. Whitman answering Council questions. Police Quarterly Report and 2023 Annual Report Chief Jonathan Ventura reviewed the 2023 annual report. North County Regional Fire Authority Quarterly Report Chief John Cermak reviewed the first quarter report for North County Regional Fire Authority. ADMINISTRATOR AND STAFF REPORTS None. MAYOR’S REPORT Mayor Vanney stated that he and Councilmembers have been invited for a tour of the Newell Corporation and asked those interested in attending to let him know. COMMENTS FROM COUNCILMEMBERS Councilmember Jan Schuette stated she attended the swearing-in of a superior court judge. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. Minutes of the City of Arlington City Council Workshop May 13, 2024 Page 3 of 3 REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following items on consent agenda: 3. Resolution for WSDOT Grant, Airport Master Plan 4. Resolution for WSDOT Grant, Perimeter Fencing Improvements 7. Fee Resolution for Airport Gate Proximity Cards EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:15 p.m. _________________________________________ Don E. Vanney, Mayor City of Arlington Council Agenda Bill CA #2 Attachment C COUNCIL MEETING DATE: May 20, 2024 Accounts Payable Claims Approval Claims Approval Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: City of Arlington May 20th, 2024 Council Meeting Claims Certification: We, the undersigned City Council of the City of Arlington, Washington do hereby certify that the merchandise or services hereinafter specified have been received and that: Approval of EFT Payments and Claims Checks #110650 through #110771 dated April 16th, 2024 through May 6th, 2024 for $2,406,209.24 Approval of Payroll EFT Payments and Check #30358 through #30364 dated April 1st, 2024 through April 30th, 2024 in the amount of $1,547,493.12 City of Arlington Council Agenda Bill Item: CA #3 Attachment D May 20, 2024 Resolution for WSDOT Grant – Airport Master Plan Update & AGIS Project WSDOT Resolution Airport; Lorene Robinson, Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $41,667 BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW: local matching funds of $41,667 are available and authorized for the proposed grant project. Airport staff applied for state funding for the Airport Master Plan Update & AGIS Project (request 5% WSDOT grant funding). The Airport Master Plan Update & AGIS Project was budgeted and is estimated to cost $833,334. Airport Solar Project, Rwy 16/34 Mill and Overlay Project, Rwy 11/29 Overlay Project, 2018 Seal Coat Project, 2018 Pavement Improvements Project, 2017 Taxiway Charlie Lighting & Signing Improvement Project (not awarded), Mound Area Taxilane Project, Security Lighting Project, Emergency Generator Project, and Update & AGIS Project and authorize the Mayor to sign the resolution. RESOLUTION NO. 2024-xxx A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, CONFIRMING LOCAL MATCHING FUND AVAILABILITY FOR WSDOT AVIATION AID GRANT FUNDING FOR THE AIRPORT MASTER PLAN UPDATE AND AGIS PROJECT WHEREAS, the Washington State Department of Transportation (WSDOT) provides grants to local airports for capital projects; and WHEREAS, WSDOT Aviation has indicated the potential for a grant in support of the Arlington Municipal Airport application for a grant Airport Master Plan Update & AGIS Project; and WHEREAS, the grant requirements will include local matching funds for grants which are approved; NOW THEREFORE, the City Council of the City of Arlington does hereby resolve as follows: 1.City staff is authorized to apply for a WSDOT Aviation Aid grant for the sum of $41,667 in support of the Airport Master Plan Update & AGIS Project; 2.The Mayor is hereby authorized to sign all documents required to accept any grants which are received; and 3.The City supports the proposed project and will commit to the local match requirement for any grants which are received through WSDOT as required by law. ADOPTED BY THE CITY COUNCIL of the City of Arlington, at its regular meeting held this 13th day of May, 2024. CITY OF ARLINGTON _____________________________ Don E. Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ___________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #4 Attachment E COUNCIL MEETING DATE: May 20, 2024 Resolution for WSDOT Grant - Perimeter Fencing Improvement Project WSDOT Resolution Airport; Lorene Robinson, Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $24,750 BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW: local matching funds are available and authorized for the proposed grant project. Airport staff applied for state funding for the Perimeter Fencing Improvement Project (request 5% WSDOT grant funding). The Perimeter Fencing Improvement Project was budgeted and is estimated to cost $585,000 for construction and construction administration (grant does not include $90,000 of non-eligible construction costs or design fees). Airport Staff also submitted a grant to the FAA for assistance in funding. Although WSDOT only requires a 5% match ($24,750), airport staff budgeted and estimates that it will fund Solar Project, Rwy 16/34 Mill and Overlay Project, Rwy 11/29 Overlay Project, 2018 Seal Coat Project, 2018 Pavement Improvements Project, 2017 Taxiway Charlie Lighting & Signing Improvement Project (not awarded), Mound Area Taxi lane Project, Security Lighting Project, Emergency Generator Project, and Fencing Improvement Project and authorize the Mayor to sign the resolution. RESOLUTION NO. 2024-xxx A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, CONFIRMING LOCAL MATCHING FUND AVAILABILITY FOR WSDOT AVIATION AID GRANT FUNDING FOR THE PERIMETER FENCING IMPROVEMENT PROJECT WHEREAS, the Washington State Department of Transportation (WSDOT) provides grants to local airports for capital projects; and WHEREAS, WSDOT Aviation has indicated the potential for a grant in support of the Arlington Municipal Airport application for a grant for the Perimeter Fencing Improvement Project; and WHEREAS, the grant requirements will include local matching funds for grants which are approved; NOW THEREFORE, the City Council of the City of Arlington does hereby resolve as follows: 1.City staff is authorized to apply for a WSDOT Aviation Aid grant for the sum of $24,750 in support of the Perimeter Fencing Improvement Project; 2.The Mayor is hereby authorized to sign all documents required to accept any grants which are received; and 3.The City supports the proposed project and will commit to the local match requirement for any grants which are received through WSDOT as required by law. ADOPTED BY THE CITY COUNCIL of the City of Arlington, at its regular meeting held this 13th day of May, 2024. CITY OF ARLINGTON ______________________________ Don E. Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ___________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: CA #5 Attachment FCOUNCIL MEETING DATE: May 20, 2024 Update Fee Resolution to add Section 7: Fees for the Arlington Municipal Airport ATTACHMENTS: Resolution Airport; Monroe Whitman, Operations Manager 360-403-3471 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: access to airside (inside the gate) must apply for and obtain an Airport Prox Card. All prox cards must be renewed every two years. The first prox card will be provided at no charge, any additional cards will cost $10 amount per card (with Airport approval) and replacement cards will cost $40. The use of prox cards has been approved by Airport Commission therefor we are asking to update the current Resolution to from a stand-alone keypad with an on-call number attached where the user would call airport staff, regardless of the time of night, and ask for the code. Recently staff updated to a modern system affixed with a camera to view the driver and their license plate. Additionally, the gates can now be opened Arlington Municipal Airport and authorize the Mayor to sign the resolution. Page 1 RESOLUTION NO. 2024-XXX A RESOLUTION REPLACING RESOLUTION NO. 2024-003, AND ADOPTING A REVISED FEE SCHEDULE WHEREAS, the City Council, through ordinance, has adopted regulations requiring certain actions and services; and, WHEREAS, these various ordinances set forth that fees shall be set by resolution; and, WHEREAS, the cost of providing these various services consistent with applicable codes, regulations, and policies periodically increase and decrease, or certain services or practices are discontinued and fees are no longer needed; and, WHEREAS, it is the intent of the City of Arlington to charge appropriate fees and charges that are consistent with the services provided and to cover the public cost of providing these various services so that the public is not subsidizing individual beneﬁts derived therefrom; and, WHEREAS, the City has reviewed the fees in relationship to estimated staﬀ time to complete various tasks, and believes some fees should be updated; and WHEREAS, the City Council held a public hearing concerning the establishment of the fees; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS FOLLOWS: The following rates, fees, and charges for various services provided, actions performed, or items sold by the city and/or its contract service providers, and ﬁnes levied against code violators, are hereby adopted: Section 1. Fees and Charges – General 1.1 Fees. Fees are intended to cover the normal, recurring costs associated with providing a given service. Fees are non-refundable. 1.2 Prices. In some instances, the City provides certain goods and merchandise for sale. Prices for these goods may be included in this resolution. 1.3 Payment Due. Fees are due at the time the action is requested (e.g., at time of application) or occurs (e.g., prior to a speciﬁc action). An applicant may pay all fees of a multi-phased project in advance; however, doing so does not vest applicable fees due. Fees due are those in eﬀect at the time the speciﬁc action or phase of an action is requested or occurs. 1.4 Waivers. Upon petition by the applicant, the City Council may waive any of the fees, or portions thereof, for any non-proﬁt organization or government agency. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 2 Section 2: Land Use Fees. Fees for various services, actions, and permits regarding land use, as per AMC Title 20 Land Use Code, shall be as listed in Table 2.1: Land Use Fees. Table 2: Land Use Fees Action Fee ($) Land Use Permits Zoning Permit Special Use Permit Hearing Examiner Fee if required Conditional Use Permit Hearing Examiner Fee Administrative Conditional Use Permit Temporary / Seasonal Event Homeless Encampment Mobile Sales and Deliveries Development Agreement Associated with Land Use Actions additional costs if accrued Not Associated with Land Use Actions if Preliminary Plat Conditional Use Permit for a Major Plat or Unit Lot Subdivision ≥ 10 7,000.00 plus Hearing Examiner Fee Permit for a Minor Plat or Unit Lot Subdivision ≤ 9 3,100.00 Final Plats Major Plat or Unit Lot Subdivision ≥ 10 plus actual cost of consultant Minor Plat or Unit Lot Subdivision ≤ 9 plus actual cost of consultant Binding Site Plan Conditional Use Permit for Binding Site Plan ≥ 10 Lots Examiner Fee actual cost of consultant Zoning Permit for Binding Site Plans ≤ 9 Lots plus actual cost of consultant Text and/or Design Deviation Lot Line Adjustment or Changes to Number of Lots plus actual cost of consultant Subarea Plan Subarea Plan (rivately nitiated)of Design Review Administrative with Building Permit ( permit required): Residential Inﬁll & Old Town 180.00 Administrative Design Review Board Mixed-Use Development of Conditional Use Permit Examiner Fee Special Use Permit Examiner if required Zoning Permit 2,300.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 3 Action Fee ($) Forest Practice Permit Permit Review 450.00 Forest Practice Permit Application 125.00 plus 125.00 per acre Review Fee for Conversion Option Harvest Plan Approval 125.00 plus 125.00 per acre Review Fee To Lift Moratorium Inspection Fee Replacement Mitigation In Lieu Fee with Permit: Number of Trees Removed x 3 for 32.50 per replacement tree Hearing Examiner Single Family Residence or Duplex (1 Structure) Variance, Special Use Permits, or Conditional Use 1,400.00 Commercial / Industrial / Multi Family / Public Agency: Variances, Special Use Permits, or 2,800.00 Multi Permit Application / Subdivisions / Plats / Mixed-Use Development Permits / Binding Site Plans / Shoreline Permits 3,500.00 Appeals of Administrative Decisions, Interpretations, Enforcement Orders, Licensing Decisions, and SEPA Threshold Determinations, as well as other Regulatory, Enforcement, or Quasi- Judicial matters as may be assigned by City Council 175.00 per hour Appeals To Planning Commission To Hearing Examiner plus actual cost of Hearing Examiner Reconsideration of Decision By: Community Development Director and/or 180.00 Planning Commission Hearing Examiner 250.00 plus actual cost of Hearing Examiner Permit Extension Resubmittal Extension Amendment to or Modiﬁcation of Permit Insigniﬁcant Design Deviations Minor Amendment Major Amendment actual cost of Hearing Examiner Boundary Line Adjustment Boundary Line Adjustment / Lot Line Elimination of consultant CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 4 Action Fee ($) Land Use Zoning Code Ordinance Amendment Amendment to Text of Title 20 Zoning Ordinance 750.00 Amendment to Zoning Map (Rezone) < 5 acres 1,200.00 Comprehensive Plan Amendment Amendment (ycle) Major Amendment (5 ycle) Annexations Submission of 10% Petition Submission of 60% Petition Boundary Review Board Application Filing Fee 50.00 paid directly to Snohomish County If it goes to Boundary Review Board Hearing Shoreline Development Permit Shoreline Development Exemption Letter Shoreline Substantial Development Permit or Shoreline Variance in conjunction with a Land Use 550.00 Substantial Development Permit or Shoreline Variance not in conjunction with a Land 1,100.00 Shoreline Conditional Use Permit 00.00 plus Hearing Examiner Fee Signiﬁcant Tree & Street Tree Removal Signiﬁcant Tree Removal requires replacement rate of 3:1 or pay mitigation in lieu fees per replacement tree 150.00 per replacement tree x 3 = 450.00 per tree removed Street Tree Removal requires replacement of 1:1 or pay mitigation in lieu fees per replacement tree 1,030.00 per tree removed Variance Administrative (in addition to land use permit) Hearing Examiner:mit or if Administrative Variance is recommended to Hearing paid a 1,300.00 plus actual cost of Hearing Examiner General Information Meeting wo eetings Subsequent eetings 350.00 per meeting SEPA Review (note: review of checklist included with Land Use Permit fee) SEPA Only (ermit) Environmental Impact Statement (EIS)1,100.00 plus actual cost of consultant Outside Consultants Review for Land Use Permits Actual Cost of Review and/or Written Reports Change of Use Change of Use Land Use Site Plan Review (dditional Design Review ees may apply)180.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 5 Action Fee ($) Critical Area Review Critical Area Site Plan Review (no land use permit) 180.00 Floodplain Development Flood Hazard Permit (in addition to permit) Deferral of Impact Fee Application Request of Utility Services Outside City Limits Utility Extension Agreement Family Residence / Duplex 225.00 Utility Extension Agreement Other Development Property Tax Exemption Certiﬁcate Public Notice / Publication Public Notice Preparation and Posting Newspaper Publication Actual cost of publication per Everett Herald fee Postage for Mailings Actual cost of postage per USPS fee Recording Recording Fees / Conformed Copies Snohomish Miscellaneous Staﬀ Time Administrative Staﬀ Processing / Technology Fee Added to all Land Use, Civil, Utility, & Building Permits 25.00 Credit Card Processing Surcharge / Service Fee 3% of actual cost Electronic Funds Transfer Fee 0.50 per transaction Section 3: Public Works Fees. Fees for various services, actions, and permits shall be listed in Tables 3-1: Review Fees, 3-2: Grading Plan Review Fees, 3-3: Grading Plan Fees, and 3-4: Public Works Labor and Equipment Charges. Table 3-1: Review Fees Action Fee ($) Civil Review 6% of Engineer’s Estimated Cost of Construction with a minimum charge of 1,600.00 Administrative Review Fee 250.00 each Miscellaneous Engineering Fee 550.00 each As-Built Review Fee Included in the Civil Review Fee Final Plat Review Fee Included in the Civil Review Fee Inspection Fee 150.00 per hour, ½ hour minimum Outside Consultant Review Fee Actual Costs Simple Site Plan Review: (Single Family Residence with maximum 2 lots 275.00 per Lot CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 6 Action Fee ($) Right of Way 6% of Engineer ’s Estimated Cost of Construction or maximum 1,100.00 with a minimum charge of 125.00 1,100.00 Miscellaneous – 200.00 1,100.00 plus actual cost Permit for Non-Construction Use of Right of Way per AMC Chapter 12.50 Application quare foot (nnual) Commercial Zones including, but not limited 0.45 Business Zones including, but not limited to, 0.40 600.00 plus actual cost of Hearing Examiner Table 3-2: Grading Plan Review Fees 50 cubic yards or Less 100.00 51 to 100 cubic yards 120.00 101 to 1,000 cubic yards 160.00 c First 1,000 cubic yards for each additional ubic fraction thereof 200.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional ubic fraction hereof 300.00 100,001 to 200,000 cubic yards For the ﬁrst 100,000 cubic yards for each additional 10,000 ubic fraction hereof 400.00 200,001 cubic yards or More For the ﬁrst 200,000 cubic yards for each additional 10,000 ubic fraction hereof 500.00 dditional eview required by changes, additions, or revisions to approved plans.New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 7 Table 3-3: Grading Permit Fees Base Permit Fee 100.00 50 cubic yards or less 120.00 51 to 100 cubic yards 160.00 c First 100 cubic yards for each additional 100 ubic fraction hereof 200.00 1,001 to 10,00 cubic yards First 1,000 cubic yards for each additional 1 ubic fraction hereof 300.00 10,001 to 100,000 cubic yards For the First 10,000 cubic yards for each additional 1 ubic fraction hereof 500.00 100,001 cubic yards or more For the ﬁrst 100,000 Cubic Yards for each additional 10,000 ubic fraction hereof 600.00 Table 3-4: Public Works Labor and Equipment Charges A. Services and work included in the below schedule will be charged a 15% administrative/overhead fee for accounting, billing and general City administrative costs. B. All work or services not included in the below schedule must be mutually agreed upon prior to the commencement of work. C. Equipment and machinery that is not explicitly included in the below schedule will be charged at the rate set forth in the most current Rental Rate Blue Book for Construction Equipment (“Blue Book”). If the equipment or machinery rate is not available in the Blue Book, the City will determine an appropriate fee or rate based on the original cost of the asset plus operating and maintenance cost and/or comparable rates charged by other organizations. Item Fee ($) Labor Rate Cost Lead Maintenance Worker Senior Maintenance Worker Maintenance Worker Administrative Staﬀ Equipment Rate Cost Pick Up Truck Dump Truck Back Jetter Truck Snow Plow Street Sweeper CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 8 Section 4: Building, Plumbing, Mechanical, Fire Permit and Plan Review Fees. For determining the value of a structure, the most current Building Valuation Data as published by the International Code Council, is adopted by reference. Fees shall be as listed in Tables 4-1: Building Permit Fees, 4-2: Building Plan Fees, 4-3: Miscellaneous Building Permit Fees and 4-4: Miscellaneous Building Inspection & Plan Review Fees. Table 4-1: Building Permit Fees 4 1.00 – 500.00 35.50 0.00 to 500.00 501.00 – 2,000.00 35.50 4.57 For the ﬁrst 500.00 PLUS for each additional 100.00, or fraction thereof, to and including 2,000.00 2,001.00 – 25,000.00 104.05 21.03 For the ﬁrst 2,000 PLUS for each additional 1,000.00, or fraction thereof, to and including 25,000.00 25,001.00 – 50,000.00 587.74 15.24 For the ﬁrst 25,000.00 PLUS for each additional 1,000.00, or fraction thereof, to 50,001.00 – 100,000.00 967.24 10.61 For the ﬁrst 50,000.00 PLUS for each additional 1,000.00, of fraction thereof, to and including 100,000.00 100,001.00 – 500,000.00 1,497.74 8.41 For the ﬁrst 100,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 500,000.00 500,001.00 – 1,000,000.00 4,861.74 7.19 For the ﬁrst 500,000.00 PLUS for each additional 1,000.00, or fraction thereof, to and including 1,000,000.00 1,000,001.00 and Up 8,456.74 5.49 For the ﬁrst 1,000,000.00 PLUS for each additional 1,000.00 or fraction thereof Table 4-2: Building Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 9 Table 4-3: Miscellaneous Building Permit Fees 100.00 plus Inspection Fee (portable and stand-alone)250.00 plus Inspection Fee (over 7 Feet in Height)100.00 plan review plus Inspection Fee 500.00 500.00 100.00 Table 4-1 & 4-2 75.00 500.00 500.00 100.00 --75.00 -–100.00 plan review; permit fee, Table 4-1 (permit not required under 4 feet)100.00 or IBC Valuation, whichever is greater Sign Permit Table 4 & 4 ; minimum 100.00 Solar Permits Table 4 & 4 Swimming Pool or Spa ee for each pool or spa; private or public Table 4-1 & 4-2 Washington State Surcharge (RCW 19.27.085) Commercial Building Permit Residential Building Permit Each Additional Residential Unit Table 4-4: Building Permit Fees Inspections outside of normal business hours 150.00 per hour (minimum charge 1 hour) Re-inspection fees (includes two inspections) 75.00 per hour Inspection of which no fee is speciﬁcally indicated 75.00 per hour (minimum charge 1 hour) For use of outside consultants for plan review and inspections, or both Actual costs Operating Permit Inspections Stop Work Order (working without a valid permit) Double ermit f whichever is less Revise Site Plan after Plan Review is Completed Permit Extension 2% of total building permit f ; minimum 110.00 and maximum 500.00 Revise Building Plan During Plan Review < 50% Review Completion > 50% Review Completion New Plan Review Fee Revised Building Plans after Issuance of Permit New Plan Review Fee CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 10 4.2 Plumbing Permit and Plan Fees. Plumbing fees shall be as listed in Table 4-5: Plumbing Permit Fees and Table 4-6: Plumbing Plan Review Fees. Table 4-5: Plumbing Permit Fees per unit. A plan review fee of 65% per Table 4-6 for plumbing permits will be assessed at time of - Additional Plan Review Fees $ 75.00 Alteration / Repair Piping $ 15.00 Backﬂow Assembly $ 25.00 Base Plumbing Fee $ 25.00 Bath / Shower Combo $ 15.00 Building Main Waste $ 25.00 Clothes Washer $ 15.00 Dishwasher $ 15.00 Drinking Foutain $ 15.00 Floor Drains $ 15.00 Grease Interceptor $ 75.00 Grease Trap $ 25.00 Hose Bibb $ 15.00 Icemaker / Refrigerator $ 15.00 Irrigation – per meter $ 25.00 Kitchen Sink & Disposal $ 15.00 Laundry Tray $ 15.00 Lavatory $ 15.00 Medical Gas Piping ≤ 5 Inlets / Outlets $ 60.00 Medical Gas Piping for each additional Inlet / Outlet > 5 $ 5.00 Miscellaneous – Regulated by Plumbing Code (not otherwise speciﬁed) $ 15.00 Pretreatment Interceptor $ 15.00 Re-Inspection Fee (all) $ 75.00 Roof Drains $ 15.00 Shower (only) $ 15.00 Sink (Bar, Service, etc.) $ 15.00 Toilets $ 15.00 Urinal $ 15.00 Vacuum Breakers $ 25.00 Water Heater $ 25.00 Water Heater - Tankless $ 25.00 Table 4-6: Plumbing Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 11 4.3 Mechanical Permit Fees. Mechanical permit fees shall be as listed in Table 4-7: Mechanical Permit Fees and Table 4-8: Mechanical Plan Review Fees. Table 4-7: Mechanical Permit Fees calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee - Additional Plan Review Fees $ 75.00 Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Air Conditioning Unit > 100 Btu/h $ 25.00 Air Conditioning Unit > 500 Btu/hp $ 50.00 Air Handling Units $ 15.00 Base Mechanical Fee $ 25.00 Boiler < 100 Btu/h > 3 hp $ 15.00 Boiler > 1 million Btu/h < 50 hp $ 25.00 Boiler > 1.5 million Btu/h < 50 hp $ 50.00 Boiler > 100 Btu/h 3-15 hp $ 15.00 Boiler > 500 Btu/h 15-30 hp $ 25.00 Commercial Hoods – Type I / II $ 25.00 / 50.00 Diﬀusers $ 15.00 Dryer Ducting $ 15.00 Ductwork (drawings required) $ 25.00 Evaporative Coolers $ 15.00 Exhaust / Ventilation Fans $ 15.00 Fireplace / Insert / Stove $ 15.00 Forced Air Heat ≤ 100 Btu/h $ 15.00 Forced Air Heat > 100 Btu/h $ 25.00 Gas Clothes Dryer $ 15.00 Gas Fired Air Conditioning Unit ≤ 100 Btu/h $ 15.00 Gas Fired Air Conditioning Unit > 100 Btu/h $ 25.00 Gas Fired Air Conditioning Unit > 500 Btu/hp $ 50.00 Gas Piping ≤ 5 Units $ 15.00 Gas Piping for each additional unit > 5 $ 2.00 Heat Exchangers $ 15.00 Heat Pump-Condensing Unit $ 25.00 Hot Water Heat Coils $ 15.00 Miscellaneous – Regulated by Mechanical Code (not otherwise speciﬁed) $ 15.00 Package Units ≤ 100 Btu / > 100 Btu $ 25.00 / 50.00 Range / Cook Top – Gas Fired $ 15.00 Refrigeration Unit ≤ 100 Btu/h $ 15.00 Refrigeration Unit > 100 Btu/h $ 25.00 Refrigeration Unit > 500 Btu/h $ 50.00 Re-Inspection Fee (all) $ 75.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 12 MECHANICAL PERMIT FEES (Per Unit) Commercial mechanical permits are required to submit line drawings. A permit fee shall be calculated per unit. A plan review fee of 65% per Table 4-8 for mechanical permits will be assessed ee Residential Range Hood $ 15.00 Unit Heaters ≤ 100 Btu/h $ 15.00 Unit Heaters > 100 Btu/h $ 25.00 Variable Air Volume Boxes (part of Air Conditioning System) $ 10.00 Wall Heaters – Gas Fired $ 25.00 Water Heater – Gas Fired $ 25.00 Table 4-8: Mechanical Plan Review Fees All Valuations 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 4.4 Fire Permits and Plan Review Fees. Fire permit fees shall be as listed in Table 4-9: Fire Permit Fees and Table 4-10: Fire Plan Review Fees. Table 4-9: Fire Permit Fees FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) ** 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 201 to 300 575.00 > 300 600.00 plus 50.00 per 100 additional devices For Hydraulically designed systems multiply the fees above by 2 * 1 to 100 375.00 101 to 200 475.00 201 to 300 600.00 > 300 625.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 13 FIRE SPRINKLER SYSTEMS (105.7.1, 105.7.4, 105.7.11) *** 1 to 10 175.00 11 to 25 225.00 26 + 275.00 * – NFPA 13D SYSTEM INSTALLED – NOT REQUIRED – FEE REDUCED 50% Pre-Engineered 200.00 Custom Engineered 275.00 Class I – New or Existing 150.00 Class II – New or Existing 150.00 Fire Pump 300.00 each Additional Hydrostatic Pressure Test (1 test included per permit) 150.00 Additional Cover Inspection (1 cover inspection included per permit)75.00 SPRAY BOOTHS (105.7) & INDUSTRIAL OVENS (105.7.7) Spray Booths Fee ($) Engineered w/ Documents Built or used w/o Documents Industrial Oven NOTE: SEPARATE SPRINKLER SYSTEM REQUIRED ** Devices include separate individual portions of a Fire Sprinkler System such as: Sprinklers, Risers, Valves, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). FIRE ALARM SYSTEM NFPA 72 (105.7.3) 1 to 2 75.00 3 to 5 125.00 6 to 10 175.00 11 to 20 225.00 21 to 40 300.00 41 to 100 375.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 14 FIRE ALARM SYSTEM NFPA 72 (105.7.3) NEW COMMERCIAL SYSTEM Number of Sprinklers or Devices* Fee ($) 1 to 100 350.00 101 to 200 475.00 > 200 500.00 plus 50.00 per 100 additional devices NOTE: In additional to device* fees shown, the following fees also apply. FACP AND/OR TRANSMITTER New 200.00 Replace 125.00 NOTE: All Central Station Monitoring must be UL or FM Listed. *Devices include separate individual portions of a Fire Alarm System such as: Initiating Devices, Notiﬁcation Appliances, Flow Switches, Supervisory Switches, Magnetic Door Hold-Open Devices, Remote Annunciators, Pull Stations, Beam Detectors, and other such Devices (Each piece is one device). Table 4-10: Fire Plan Review Fees < $5,000.00 200.00 $5,000.00 and Over 65% of Building Permit Fee Based on Valuation Calculation per Table 4-1 Section 5: Fire Department Life-Safety Inspection Fees. Fees for re-inspection for life- safety issues conducted by the Fire Department shall be as listed in Table 5: Fire Department Life-Safety Inspection Fees. Table 5: Fire Department Life-Safety Inspection Fees Life-Safety Inspections of Businesses Initial Inspection 0.00 First Re-Inspection for Corrections 0.00 Second Re-Inspection for Corrections 100.00 Third Re-Inspection for Corrections 150.00 Additional Inspections to Complete Life-Safety Corrections and Attain Compliance 250.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 15 Section 6: Fees for the Use of City Owned Facilities. Fees for various services, actions, and permits regarding use of City owned facilities shall be as listed in Table 6: Fees for the Use of City Owned Facilities. Table 6: Fees for the Use of City Owned Facilities Stillaguamish Conference Room at Public Works Administration (154 W. Cox). Room usage fees for community youth related activities and Neighborhood Watch meetings may be waived One to Three Hours 20.00 per hour Over Three Hours 90.00 - One to Four Days 100.00 per rental Field Use 10.00 per hour Lighting 3.00 per 1.5 hours 4 X 20 Foot Bed 20.00 per season 4 X 8 Foot Bed 15.00 per season 2 X 8 Foot Bed 10.00 per season Section 7: Fees for the Arlington Municipal Airport. Fees for various services and actions regarding the Arlington Municipal Airport shall be as listed in Table 7: Fees for the Arlington Municipal Airport. Table 7: Fees for the Arlington Municipal Airport – Tie-Down Aircraft 50.00 monthly Transient Aircraft Parking 5.00 per night Large Aircraft Parking 50.00 per night Short Term Parking 5.00 per night Long Term Parking 50.00 monthly Daily Use Rate 178.14 plus sales tax New Card 1st card free Additional Cards 10.00 each Card Renewal – Bi-annual 10.00 each Lost or Stolen 40.00 each CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 16 Section 8: Appeal Fees for Violations and Abatement. Fees for various services and actions regarding violations and abatement as per Chapter 11.01 of the Arlington Municipal Code shall be as listed in Table 8: Appeal Fees for Violations and Abatement. Table 8: Appeal Fees for Violations and Abatement To Hearing Examiner 582.00 plus actual cost of Hearing Examiner Forest Practice Violation Fine 317.00 Section 9: Licensing Fees. Licensing fees for various licenses issued under various sections of the Arlington Municipal Code shall be as listed in Table 9: Licensing Fees. Table 9: Licensing Fees New Application / Renewal Business License under AMC Chapter 5.28 60.00 Peddlers & Solicitors License under AMC Chapter 5.04 25.00 Vehicles for Hire License under AMC Chapter 5.12 - First Vehicle Each Vehicle thereafter 35.00 Sexually Oriented Adult Entertainment under AMC 5.36 Annual License for License of Manager and Entertainers Required Annual License for the Adult Entertainment Business is Required Section 10: Dog Licensing Fees. 10.1 Fees for dog licenses as called for in Arlington Municipal Code Chapter 8.09 shall be listed in Table 10: Dog Licensing Fees. 10.2 Per RCW 40.60.380, the City of Arlington shall honor a request by a blind person or hearing-impaired person not to be charged a fee to license his or her guide dog, or a request by a physically disabled person not to be charged a fee to license his or her service animal. 10.3 All dogs require proof of current Rabies vaccination to be licensed. Table 10: Dog Licensing Fees Dog – unaltered (annual tag) 40.00 Dog – altered (lifetime tag) 20.00 Dog – altered (senior citizen owner – lifetime tag) 10.00 Replacement Tag Fee 5.00 CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 17 Section 11: Fees for Police Services. Fees for various services, actions, and permits for police services shall be as listed in Table 11: Fees for Police Services. Table 11: Fees for Police Services Fingerprinting 20.00 Concealed Weapons Permits: 1. New Permit 2. Permit Renewal 3. Lost or Stolen Permit Late Renewal of Permit All charges per RCW 9.41.070 Lamination of Concealed Weapons Permit Anti Harassment Order Service (Includes service, return of service, mileage & fuel costs)80.00 Fine for Parking: 1. Fine for parking as described in Arlington Municipal Code 10.54.160, Prohibited Parking 2. Fine if paid within 24 hours of issuance. 3. Fine if not paid within 30 days of issuance, or if notice of infraction is mailed, 33 days from the date the 50.00 25.00 100.00 Section 12: Fees for Duplication and Redaction of Public Records. 12.1 Fees for various services and actions for duplication and redaction of public records shall be consistent with the provisions of RCW 42.56.120 and listed in Table 12: Fees for Public Records Services. 12.2 The City of Arlington ﬁnds that calculating the actual costs of scanning per page in order to fulﬁll a public records request would be unduly burdensome for the following reasons: (a) The City employs over 120 employees. Because all City employees contribute to the production of public records requests and all employees earn diﬀerent salaries or rate of pay, the public records oﬃcer would have to be privy to salaries of all employees in order to calculate the invoice; (b) Employees supplying scanned records to the public records oﬃcer would be required to track time spent, thereby creating a burden for those employees without workstations as well as additional work not assigned in many employees’ job descriptions and or union contracts; (c) The City’s public records oﬃcer would be required to maintain a record of all employees who contribute to each part of a public record request and potentially charge diﬀerent amounts for multiple scanned pages; CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 18 (d) The City uses more than seven document scanning machines with diﬀerent costs and lease agreement fees which change from time to time. The cost of supplies for the City’s various scanning machines is subject to change based on current market rates. Calculating the portion of the machines and supplies used toward scanning public records would require knowledge of the cost of supplies and an in-depth analysis of timing and application multiplied by each contributing employee’s hourly rate of pay; and (e) The response time to a public records request may be delayed in order to calculate scanning costs and create an invoice with diﬀerent rates of scanning charges. Table 12: Fees for Public Records Services In house copying of City documents for the public 0.15 per page In house copying of City documents to PDF when original document is not in electronic format 0.10 per page Provision of ﬁles or attachments and provide by electronic delivery 0.05 per 4 ﬁles or attachments Electronic records transmission gigabyte (GB) Storage media (USB or CD), container, envelope, and postage delivery charge Actual cost Duplication of documents and other media printed by outside Actual cost to produce Staﬀ redaction time for body-worn camera footage* * The City will charge all requestor’s requesting body-worn camera footage except those listed in RCW 42.56.240(e)(i) for the time it takes the City to redact the footage, see RCW 42.56.240(14)(f)(1). These charges are based on the average per minute salaries of the City employees responsible for video redaction 0.8266 (0.83) per minute multiplied by the duration in minutes of the portion of the video which is redacted Section 13: Fees for Franchise Applications. Pursuant to AMC Title 21, fees for various services and actions for franchise applications shall be listed in Table 13: Fees for Franchise Applications. Table 13: Fees for Franchise Applications Franchise Application Fee 1,000.00 Legal Review of Franchise Application Actual costs CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 19 Section 14: Fees for GIS Products. Fees for various services and actions for GIS shall be listed in Table 14: Fees for GIS Products. Table 14: Fees for GIS Products Zoning and Land Use Maps 14.00 11 x 17 8.00 2 x 3 15.00 3 x 3 22.00 3 x 4 28.00 Map CD 29.00 Data CDs / FTP 29.00 per client Hourly Rate for Custom Work 140.00 per hour, ½ hour minimum Laminating 4.00 per square foot Shipping Actual Cost of container and postage Section 15: Finance Department Services. Fees for various services, actions, and permits for ﬁnance services shall be listed in Table 15: Fees for Finance Department Services. Table 15: Fees for Finance Services Non-Suﬃcient Funds – Dishonored or disallowed draft or check 35.00 Establishing a new utility account 20.00 Reactivating an existing utility account 20.00 Shut oﬀ processing fee 50.00 Meter Tampering Fee 200.00 Section 16: Repeal of Previous Fee Resolution. Resolution 2023-012 is hereby repealed. Section 17: Eﬀective Date. This resolution will become eﬀective immediately upon passage. PASSED by the City Council and Approved by the Mayor this 5th day of February, 2024. CITY OF ARLINGTON FEE SCHEDULE RESOLUTION NO. 2024-xxx Page 20 CITY OF ARLINGTON __________________________________________ Don Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPPROVED AS TO FORM: __________________________________ Steven J. Peiﬄe, City Attorney City of Arlington Council Agenda Bill NB #1 Attachment May 20, 2024 Interlocal Agreement with Arlington School District No. 16 for School Resource Officer Interlocal Agreement Police; Paul Ellis, City Administrator EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: None LEGAL REVIEW: position. This position is budgeted in the police operations budget. The school district and the police department are mutually responsible for providing a safe environment within which students may receive appropriate instructional and educational services, which can be delivered more efficiently through the cooperative efforts of said partners to the benefits of public health, safety, and welfare. The school district and the police department agree that it is in the best interest to assign a school resource officer(s) to schools mutually agreed upon by both parties. ALTERNATIVES: I move to approve the interlocal agreement with Arlington School District No. 16 for the School Resource Officer and authorize the Mayor to sign the agreement. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department INTER-LOCAL AGREEMENT Between ARLINGTON SCHOOL DISTRICT NO. 16 and CITY OF ARLINGTON POLICE DEPARTMENT THIS AGREEMENT, made and entered into this day of , 20234 by and between ARLINGTON SCHOOL DISTRICT NO. 16 (hereinafter referred to as “School District”) and the CITY OF ARLINGTON, acting through its POLICE DEPARTMENT (hereinafter referred to as the “Police Department”); WITNESSETH: WHEREAS, the School District and the Police Department desire to continue to provide law enforcement and related services to the public schools of the City of Arlington; and WHEREAS, the School District and the Police Department are mutually responsible for providing a safe environment within which students may receive appropriate instructional and educational services, which can be delivered more efficiently through the cooperative efforts of said partners to the benefits of public health, safety, and welfare; and WHEREAS, the School District and the Police Department agree that it is in the best interest to assign a School Resource Officer(s) to schools mutually agreed upon by both Parties; and WHEREAS, the School District and the Police Department have reviewed this Agreement within the last year using a process that involves parents, students, and community members. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the School District and the Police Department hereby agree as follows: ARTICLE I. PURPOSE The purpose of this Agreement is to develop a procedure that focuses on providing a safe and healthy environment for students and staff; to foster better relations between students and law enforcement personnel; to deter crime on or about school premises by the presence of a law enforcement officer; to enforce local, state, and federal laws; and to have law enforcement officers available for presentations to students, staff, and parents concerning law enforcement, school safety, and related law enforcement subjects. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department ARTICLE II. POLICE DEPARTMENT’S RESPONSIBILITIES A. The Police Department agrees to: 1. Select a School Resource Officer (“SRO”), with input from the School District Superintendent or designee, based upon mutually agreed criteria. 2. Retain the authority and responsibility for training the SRO. By signing this Agreement, the Police Department confirms that any SRO assigned to the School District will, prior to serving in his or her capacity as an SRO, have received training sufficient to satisfy the mandate of RCW 28A.320.1242(1)(a)(iii), including training on the following topics: • Constitutional and civil rights of children in schools, including state law governing search and interrogation of youth in schools; • Child and adolescent development; • Trauma-informed approaches to working with youth; • Recognizing and responding to youth mental health issues; • Educational rights of students with disabilities, the relationship of disability to behavior, and best practices for interacting with students with disabilities; • Bias free policing and cultural competency, including best practices for interacting with students from particular backgrounds, including English learner, LGBTQ, immigrant, female, and nonbinary students; • Local and national disparities in the use of force and arrests of children; • Collateral consequences of arrest, referral for prosecution, and court involvement; • Resources available in the community that serve as alternatives to arrest and prosecution and pathways for youth to access services without court or criminal justice involvement; • De-escalation techniques when working with youth or groups of youth; • State law regarding restraint and isolation in schools, including RCW 28A.600.485; • The federal Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g) requirements including limits on access to and dissemination of student records for non-educational purposes; and • Restorative justice principles and practices. 3. Provide yearly proof that all assigned SROs have received the training described in this section. 4. Respond to any violation of local, state, or federal laws, statutes, or ordinances on or adjacent to school property, within the City limits, or as permitted by mutual aid Commented [SC1]: RCW 28A.320.1242(1) agreement must: (ii) Include a jointly determined hiring and placement Commented [SC2]: must: Either confirm that the safety and security staff have training series documentation provided under RCW 28A.310.515(4) or describe the plan for safety and security staff to complete the training series 28A.400.345 Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department agreements. 5. Provide an officer to the School District on all school days. If the assigned SRO will be out for an extended time, a reasonable attempt will be made to provide another appropriately trained officer in his/her absence. 6. Follow legally appropriate procedures prior to seeking access to student records or searching student property. 7. Respond, as soon as personnel levels permit, to reports of civil disorder or riots on School District property or at school functions within the City limits. 8. Maintain adequate records of the services set forth in this Agreement for a period of six years after completion of this Agreement. While the School District is in session, the Police Department shall provide a monthly written report to the School District that summarizes the SRO’s activities during the previous month. This report will include the information necessary for the School District to comply with the reporting requirements under RCW 28A.320.1241. 9. The Police Department has an existing personnel complaint policy (Arlington Police Department Policy 1010) that outlines the guidelines for the reporting, investigation, and disposition of complaints regarding the conduct of members of the Police Department. The Police Department will make this policy available to the School District. The Police Department will work with the School District in order to resolve any complaints which the School District may receive about a member of the Police Department. Additionally, individuals wishing to file complaints may directly contact the Police Department. B. School Resource Officer 1. The Police Department and the School District recognize the value of an SRO position. The SRO position will be assigned to schools as mutually agreed upon by both Parties. 2. The School District will pay 100% of the SRO’s pay and benefits, excluding overtime pay, on a pro-rated basis for those days the SRO is actually at the school or on school business for the period beginning September 1, 2023, and ending the last day of school in June 2024. Additionally, the School District will cover up to four (4) days of approved leave per school year. The School District will establish and maintain a budget for these expenses, in compliance with RCW 39.34.030(3)(d). 3. Each year, prior to the School District publishing its budget and in no event later than seventy-five (75) days prior to June 1, the Police Department will provide the School District with the anticipated cost of the SRO program for the upcoming year. 4. The Chief of Police or designee shall oversee the SRO assigned above, perform scheduled and unscheduled visits to the schools, and work with the School District in coordinating and developing the program. C. Regular Duty Hours of School Resource Officers 1. The SRO shall be assigned to the schools on a full-time basis during the school year and shall maintain regular duty hours totaling eight (8) hours per day, five (5) days per week, including at least each day the SRO’s assigned school is in session. Commented [TR3]: This seems to be unnecessary. Commented [SC4]: RCW 28A.320.1241 School safety and security staff—Collected agreements and information. (1) School districts must annually collect the following information on safety and security staff: (a) Total number of safety and security staff working in the district and in each school building, and number of days per week that each staff works; organization with which the district has an agreement for safety and security services; (c) A description of each incident where safety and security staff were involved that resulted in student discipline, use of force against a student, or a student arrest. For each student involved in the incident, the description must include: (i) The student's race, ethnicity, and other demographics; and program or plan developed under section 504 of the rehabilitation act of 1973; (d) The number of complaints related to job duties and student interactions filed against safety and security staff; and (e) Other school safety and security information required by the office of the superintendent of public instruction. (2)(a) School districts must annually submit any agreements adopted as required by RCW 28A.320.1242 and the information collected as required by this section at the time and in the manner Commented [SC5]: required that the adopted agreement: (d) Describes the process for families to file complaints with the school and, when applicable, the local law enforcement agency or the company that provides the safety and security staff on contract related to safety and security staff and a process for investigating and Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department 2. School principals, while having no direct authority over the SRO, may request the SRO to assist in additional tasks that are mutually agreed upon by the principal and Chief of Police or designee and that do not violate the terms of this Agreement. D. Instructional Responsibilities for the School Resource Officer 1. The SRO shall act as an instructor or guest speaker for specialized, short-term programs when invited to do so by a principal or other School District staff. 2. The SRO shall make a variety of law - related presentations available to School District staff and students,. E. Additional Responsibilities of the School Resource Officer 1. The SRO shall coordinate programs and presentations with principals and concerned staff members and will seek permission, advice, and guidance prior to enacting any program within the school. These activities and programs shall be approved by the Chief of Police. 2. The SRO shall develop expertise in presenting various subjects to students. Such subjects shall include basic understanding of the Revised Code of Washington, the role of the police, and community policing. 3. The SRO shall encourage individual and small group discussions with students, based upon material presented in class, to further establish rapport with students. 4. When requested and approved by the Chief of Police or designee, the SRO shall attend parent/staff meetings to solicit support and understanding of the program, as well as to assist parents and staff members in law enforcement related problems involving students. 5. The SRO shall be available for student, parent, and staff member conferences in order to assist with solving problems of a law enforcement or crime-related nature. 6. The SRO shall become familiar with all community agencies that offer assistance to children, youth, and their families (e.g. mental health clinics, drug treatment centers, etc.). The SRO shall make referrals when appropriate. 7. The SRO shall assist principals in developing emergency plans and strategies to prevent and/or minimize dangerous situations and shall serve on the School District’s emergency management team. 8. Should it become necessary to conduct formal police interviews or investigations with students, the SRO shall adhere to all legal requirements, policies, and procedures established by law, the Police Department, and the School District. 9. The SRO shall give assistance to other law enforcement officers in matters regarding the SRO’s school assignment. 10. The SRO shall, whenever possible and approved by the Chief of Police or designee, participate in/attend school functions. 11. At a school administrator’s request, the SRO shall take appropriate law enforcement action against intruders and unwanted guests who may appear at Commented [SC6]: RCW 28A.320.124(1). It is required that the adopted agreement: (a) Includes a clear statement regarding safety and security staff duties and responsibilities related to student behavior and discipline that: (i) Prohibits a school resource officer from becoming involved in formal school discipline situations that are the responsibility of school administrators; and (ii) Recognizes that trained safety and security staff know when to informally interact with students to reinforce school rules and when to enforce the law; . . . (c) Explains how safety and security staff will be engaged in creating a positive school climate and positive relationships with students; Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department the school or related school functions, to the extent the SRO may do so under the authority of the law. The SRO may intervene immediately in the case of emergencies that threaten the safety of students or staff. 12. The SRO shall not act as a school disciplinarian and shall not become involved in formal school discipline situations that are the responsibility of school administrators. However, if a school administrator or teacher believes that a student involved incident is a violation of the law, poses an immediate and continuing danger to others, or poses an immediate and continuing threat of material and substantial disruption of the educational process, or in other emergency circumstances, the administrator or teacher may contact the SRO and the SRO shall then determine whether law enforcement action is appropriate. 13. As soon as practical, the SRO shall make school administrators aware of any law enforcement action he/she has taken. 14. The SRO is not to be used for regularly assigned lunchroom duty, bus duty, hall monitor, or other monitoring duties. The SRO is also not to be used as a crossing guard for continuing vehicle traffic control. However, if there is a temporary problem, the SRO may assist the school until the problem is resolved. 15. Per RCW 10.93.160, the SRO duties do not extend to immigration enforcement, and the SRO will not inquire into or collect information about an individual’s immigration or citizenship status, or place of birth. Neither will the SRO provide information pursuant to notification requests from federal immigration authorities for the purposes of civil immigration enforcement, except as required by law. 16. In all cases, the SRO shall utilize his/her training and experience to inform his/her decision as to when to informally interact with students to reinforce school rules and when to enforce the law. ARTICLE III. SCHOOL DISTRICT RESPONSIBILITIES A. The School District agrees to: 1. Determine what information shall be reported to the Police Department related to infractions of school rules or criminal activity on School District property or at school-related activities that are brought to the attention of a school administrator, subject to mandatory reporting laws, and notify the Police Department in compliance with the law. 2. Cooperate with police officials responding to a request for investigation of reported acts of violence or physical intimidation or possession of weapons on School District property or at school functions within the city limits of Arlington. 3. Permit law enforcement access to personal records of students when legally appropriate procedures are followed. 4. Permit free access to School District property for police responding to civil disorder or riot. 5. The School District shall provide to the full-time SRO the following materials and Commented [TR7]: Unnecessary. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department facilities that are necessary to the performance of the SRO’s duties: a. Access to a heated and properly lighted private office, which contains a telephone with a separate private line that may be used for general business purposes. b. A location for files and records that can be properly locked and secured. c. A desk with drawers, a chair, and office supplies as needed. d. Access to a computer with Internet access. 6. The School District will annually submit a copy of this Agreement and the information required by RCW 28A.320.1241 to the Office of the Superintendent of Public Instruction. 7. At the end of each school semester, the principals from the schools served by the SRO shall provide written feedback about the SRO’s performance to the School District Superintendent, who shall then provide a summary of that information to the Police Department. The School District’s feedback shall be considered in the selection of the SRO, as required under RCW 28A.320.1242(1)(a)(ii). ARTICLE IV. AGREEMENT BETWEEN BOTH PARTIES A. Both the School District and the Police Department agree: 1. To work cooperatively to proactively address school security issues and to provide students, staff, and parents with quality law enforcement services and the safest learning environment possible. 2. To work cooperatively to develop and implement a process for families to file complaints with the School District and the Police Department related to the SRO and a process for investigating and responding to complaints. 3. To work cooperatively to provide for the annual collection and reporting of data regarding calls for law enforcement service and the outcome of each call, including student arrest and referral for prosecution, disaggregated by school, offense type, race, gender, age, and students who have an Individualized Education Program or plan developed under Section 504 of the Federal Rehabilitation Act of 1973. 4. That teachers and school administrators may ask the SRO to intervene if a student’s presence poses an immediate and continuing danger to others, or an immediate and continuing threat of material and substantial disruption of the educational process, or in other emergency circumstances consistent with School District Policies 3432 and 4311. SROs do not need to be asked before intervening in emergencies. 5. That the SRO is at all times an employee of the Arlington Police Department and will remain responsive to the chain of command of the Police Department. 6. That the SRO is a law enforcement officer and not a school administrator or employee. In all matters related to the performance of law enforcement functions, such as criminal incident investigations and on-campus arrests, the SRO shall be subject to all policies and procedures of the Police Department and applicable Commented [SC8]: RCW 28A.320.1242(1) agreement must: (ii) Include a jointly determined hiring and placement Commented [SC9]: School safety and security staff—Collected agreements and information. (1) School districts must annually collect the following information on safety and security staff: (a) Total number of safety and security staff working in the district and in each school building, and number of days per week that each staff works; organization with which the district has an agreement for safety and security services; (c) A description of each incident where safety and security staff were involved that resulted in student discipline, use of force against a student, or a student arrest. For each student involved in the incident, the description must include: (i) The student's race, ethnicity, and other demographics; and program or plan developed under section 504 of the rehabilitation act of 1973; (d) The number of complaints related to job duties and student interactions filed against safety and security staff; and (e) Other school safety and security information required by the office of the superintendent of public instruction. (2)(a) School districts must annually submit any agreements adopted as required by RCW 28A.320.1242 and the information collected as required by this section at the time and in the manner Commented [SC10]: RCW 28A.320.124(1)(b): Agreement must “ Clarif[y] the circumstances under which teachers and school administrators may ask Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department local, state, or federal law. 7. No separate legal or administrative entity is being created to administer this Agreement. To the extent required by RCW 39.34.030, this Agreement shall be administered jointly by the Superintendent and the Police Chief. The Parties agree to follow the process set forth in Article VII to resolve differences between the Parties. 8. Nothing in this Agreement is intended to create any new legal duties between the Parties hereto and the public, or to alter any existing legal duties between the Parties and the public. 9. Indemnity. a. School District: The School District shall defend, indemnify, and hold harmless the Police Department and its officers, officials, employees, volunteers, and agents from any and all claims, injuries, damages, losses, or suits of any nature whatsoever, including attorney fees, relating to, arising out of, or resulting from the acts, errors, or omissions of the School District and its officers, employees, volunteers, or agents during the performance of this Agreement, except for claims, injuries, damages, losses, or suits caused by the acts, errors, or omissions of the Police Department. b. Police Department: The Police Department shall defend, indemnify, and hold harmless the School District and its officers, officials, employees, volunteers, and agents from any and all claims, injuries, damages, losses, or suits of any nature whatsoever, including attorney fees, relating to, arising out of, or resulting from the acts, errors, or omissions of the Police Department and its officers, employees, volunteers, or agents during the performance of this Agreement, except for claims, injuries, damages, losses, or suits caused by the acts, errors, or omissions of the School District. c. Concurrent Liability: In the event of liability for claims, injuries, damages, losses, or suits of any nature whatsoever caused by, or resulting from the concurrent negligence of the School District and the Police Department and their respective officers, officials, employees, volunteers, and agents, each Party’s liability hereunder, including the duty and cost to defend, shall be only to the extent of their own negligence. Each provision of this section has been mutually negotiated, and this section shall survive the expiration or termination of this Agreement. 10. Both Parties shall comply with all applicable federal, state, and local laws in performing this contract. 11. This Agreement represents the entire understanding of the Parties and supersedes any prior agreement and any oral representations that are inconsistent with or modify its terms and conditions. 12. This Agreement shall be interpreted in accordance with the laws of the State of Washington. The venue for any cause of action arising out of this Agreement shall be Snohomish County, Washington. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department ARTICLE V. TERM AND TERMINATION This Agreement shall become effective upon execution and shall expire on June 30, 2024. This Agreement may be renewed for an additional term of one (1) year upon the written consent of the Parties; provided, however, that the Parties shall, prior to any renewal, review and adopt the Agreement using a process that involves parents, students, and community members, in compliance with the requirements set forth in RCW 28A.320. This Agreement is binding on each party’s successors and assigns. This Agreement may be terminated by either party upon thirty (30) days written notice that any other party has failed to substantially perform in accordance with the terms and conditions of this Agreement. This Agreement may be terminated without cause by either party upon ninety (90) days written notice. Termination of this Agreement may only be accomplished as provided herein unless otherwise agreed in writing. ARTICLE VI. NOTICES Whenever any party desires or is required by law to give notice unto the other party, notice shall be sent by certified mail or hand delivered to: Superintendent Arlington School District No. 16 315 N French Ave Arlington, WA 98223 Chief of Police City of Arlington 238 N Olympic Ave Arlington, WA 98223 ARTICLE VII. GOOD FAITH The Superintendent, the Chief of Police, their agents and employees agree to cooperate in good faith in fulfilling the terms of this Agreement. Unforeseen difficulties or questions will be resolved by negotiation between the Superintendent and the Chief of Police or their designees prior to referring issues to the elected officials of each party. ARTICLE VIII. MODIFICATION This Agreement constitutes the full understanding of the Parties and no terms, conditions, understandings, or agreements purporting to modify or vary the terms of this document shall be binding unless hereafter made in writing and signed by all Parties. ARTICLE IX. NON-ASSIGNMENT This Agreement, and each and every covenant herein, shall not be capable of assignment, unless the express written consent of the Superintendent and the Chief of Police, or their respective designees, is obtained. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department ARTICLE X. MERGER This Agreement constitutes a final written expression of all terms of this Agreement and is a complete and exclusive statement of those terms, and shall supersede the Inter-Local Agreement executed by the Parties in 20232. Inter-Local Agreement – School Resource Officer Arlington School District No. 16/City of Arlington Police Department IN WITNESS WHEREOF, the Parties have caused the execution of this Agreement on the day, month, and year above first written. SCHOOL DISTRICT By: Dr. Chrys Sweeting, Superintendent Arlington School District No. 16 CITY OF ARLINGTON By: Don VanneyBarbara Tolbert, Mayor By: Jonathan Ventura, Chief of Police Date: Date: Date: City of Arlington Council Agenda Bill NB #2 Attachment May 20, 2024 A Resolution Authorizing the Waiver of Unbilled Utility Fees Due to Software Error ATTACHMENTS: Resolution DEPARTMENT OF ORIGIN Paul Ellis, City Administrator EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: went undiscovered for several months. Processes have been put into place to minimize the risk of future errors. Due to the time lapse of when the error was discovered and the costs associated with determining the amount to back bill, staff believes it is in the best interest of the city to waive these utility fees. ALTERNATIVES: Error and authorize the Mayor to sign it. RESOLUTION NO. 2024-XXX A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING THE WAIVER OF UNBILLED UTILITY FEES DUE TO A SOFTWARE ERROR WHEREAS, effective February 2023, City of Arlington utility rates changed, and an update to the billing software occurred which resulted in a utility billing error for commercial accounts; and WHEREAS, the error caused the base rate component of the fees to be unbilled for most accounts, although other portions of the utility rates were billed to the customers; and WHEREAS, the billing error went undiscovered for nine months and management wasn’t able to begin addressing the issue until the October/November 2023 billing cycle; and WHEREAS, the billing error was corrected and new processes have been put into place to minimize and detect future errors in a timely manner; and WHEREAS, it is estimated that there are 600 commercial utility accounts which may have been underbilled as a result of the software error, and an estimated $120,000 in lost revenue, or an average of two hundred fifty dollars ($200.00) per account; and WHEREAS, the City’s financial policies authorize waivers for uncollectible accounts in excess of $5,000 with City Council approval; and WHEREAS, in order to fully analyze the underbilling, the city finance staff would have to undertake the following steps: 1. Run 2 separate reports from the City’s accounting system to capture the data needed to analyze underbilling; 2. Merge the data from the two reports to create a database to start working from; 3. Analyze each customer individually, by month, for the entire year of 2023 to confirm which months were billed correctly or incorrectly; 4. Manually recalculate the meter reads, month by month, and determine what was billed vs what should have been billed, due to discrepancies between those accounts above and below the minimum usage of 300 cubic feet; 5. Once the amount that needs to be billed would be determined, City staff would then need to figure out how to actually add that charge into the accounting system, determine whether to offer a payment plan (which would also have to be tracked separately and manually remove any late fees), and consider how to handle shut off for nonpayment of current charges vs nonpayment for back billed charges; and WHEREAS, a preliminary analysis suggested that each account would require numerous hours to fully analyze, not including the time it would take to actually bill the charges and manage them until they were paid in full; and WHEREAS, the staff time for the account-by-account reviews would be a significant project, involving many thousands of dollars of staff time, which in many or even most cases would exceed the amount which could be collected; and WHEREAS, the billing error was no fault of the customers, and because of the lapse in time from when the billing error was discovered until management was notified, staff recommends waiving the unbilled fees so as to not cause undue financial hardship to the business community, in addition to limiting the costs to the City of retroactive billing; and WHEREAS, after considering all of the costs associated with attempting to collect the unbilled utility rates, the city staff believes that waiver of the unbilled rates is in the overall best interests of the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. City staff is authorized to waive commercial utility fees which were not billed during the period between February of 2023 and November of 2023. ADOPTED by the City Council and APPROVED by the Mayor this 20th day of May, 2024. CITY OF ARLINGTON _______________________________ Don Vanney, Mayor ATTEST: ________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill NB #3 Attachment May 20, 2024 Amendment to Interlocal Cooperation Agreement for Inter-Jurisdictional Coordination Relating to Interlocal Agreement DEPARTMENT OF ORIGIN Administration; Paul Ellis, City Administrator EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: coordination relating to affordable housing within Snohomish County (AHA). The Agreement is amended to add the City of Monroe and the Town of Darrington as parties. Commencing on the date of this Amendment, the City of Monroe and Town of Darrington shall assume all rights and obligations under the Interlocal Agreement as though each was named as a party therein. ALTERNATIVES: I move to approve the amendment to the interlocal agreement for inter-jurisdictional coordination relating to affordable housing within Snohomish County and authorize the Mayor to sign the amendment. 1 Amendment to Interlocal Cooperation Agreement 2023 – AHA AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT FOR INTER- JURISDICTIONAL COORDINATION RELATING TO AFFORDABLE HOUSING WITHIN SNOHOMISH COUNTY (the “Interlocal Agreement”) This Amendment (the “Amendment”) to the Interlocal Agreement dated [______] (the “Original Agreement” and, together with this Amendment, the “Agreement”) is made as of ______________, 2023, by and among the Cities of Arlington, Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Monroe, Mukilteo, Snohomish, and Stanwood, and the Towns of Darrington and Woodway, all of which are municipal corporations organized under the laws of the State of Washington; the Housing Authority of Snohomish County, a public housing authority organized under Ch. 35.82 RCW; and Snohomish County, a political subdivision of the State of Washington (each a “Party” and together, the “Parties”). This Amendment is made pursuant to the Interlocal Cooperation Act, Ch. 39.34 RCW, and has been authorized by the governing body of each Party. WHEREAS the Parties (except the City of Monroe and the Town of Darrington) entered the Interlocal Agreement and now desire to amend the Interlocal Agreement to add the City of Monroe and the Town of Darrington as parties thereto; and WHEREAS the Parties wish to create a streamlined procedure for the future addition of parties to the Interlocal Agreement; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. Term. This Amendment shall be effective when it has been both (a) executed by each of the Parties and (b) filed in the offices of the Snohomish County Auditor. 2. Parties. The Agreement is amended to add the City of Monroe and the Town of Darrington as parties thereto. Commencing on the date of this Amendment, the City of Monroe and Town of Darrington shall assume all rights and obligations under the Interlocal Agreement as though each was named as a party therein. Periodic payments, dues, fees, or other obligations due pursuant to Section 5(f) of the Original Agreement shall be applied to the City of Monroe and the Town of Darrington commencing with the first billing cycle following the date of this Amendment. 3. Notice. Section 13(d) is amended to add: City of Monroe Anita Marerro, Senior Planner 806 West Main Street Monroe, WA 98272 Phone (360) 863-4513 AMarrero@monroewa.gov Town of Darrington Dan Rankin, Mayor 1005 Cascade St. PO Box 397 Darrington, WA 98241 Phone: (360) 436-1131 Dan.Rankin@Darringtonwa.us 2 Amendment to Interlocal Cooperation Agreement 2023 – AHA 4. Authorized Actions of the Joint Board. Section 4 of the Agreement is amended to add: (m) Admit one or more governmental entities as a Party to this Agreement in furtherance of the purposes of this Agreement; 5. Addition of Parties. The Agreement is amended to add a new Section 16 as follows: 16. Addition of Parties. Following a decision of the Joint Board to admit a new governmental entity as a Party to this Agreement, which decision shall be made and documented following the procedures outlined in Section 3, such new governmental entity (the “New Party”) shall be deemed to be a Party to the Agreement and shall assume all rights and obligations under the Agreement as though it were named a Party therein, commencing on the date that the attached Exhibit A has been both (a) acknowledged and signed by the New Party, and (b) filed in the offices of the Snohomish County Auditor. Periodic payments, dues, fees, or other obligations due pursuant to Section 5(f) of the Original Agreement shall be applied to the New Party commencing with the first billing cycle following the date the New Party is admitted as a Party under the Agreement. 6. Execution. The Agreement may be executed in multiple counterparts and, if so signed, shall be deemed one integrated Agreement. The undersigned signatories represent that they are authorized to execute this Agreement on behalf of the respective Party for which they have signed below. [Signature Pages Follow] S-1 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF ARLINGTON By: ____________________________ Signature Date Its: ____________________________ S-2 Amendment to Interlocal Cooperation Agreement 2022 – AHA TOWN OF DARRINGTON By: ____________________________ Signature Date Its: ____________________________ S-3 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF EDMONDS By: ____________________________ Signature Date Its: ____________________________ S-4 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF EVERETT By: ____________________________ Signature Date Its: ____________________________ S-5 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF GRANITE FALLS By: ____________________________ Signature Date Its: ____________________________ S-6 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF LAKE STEVENS By: ____________________________ Signature Date Its: ____________________________ S-7 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF LYNNWOOD By: ____________________________ Signature Date Its: ____________________________ S-8 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF MARYSVILLE By: ____________________________ Signature Date Its: ____________________________ S-9 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF MILL CREEK By: ____________________________ Signature Date Its: ____________________________ S-10 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF MONROE By: ____________________________ Signature Date Its: ____________________________ S-11 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF MOUNTLAKE TERRACE By: ____________________________ Signature Date Its: ____________________________ S-12 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF MUKILTEO By: ____________________________ Signature Date Its: ____________________________ S-13 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF SNOHOMISH By: ____________________________ Signature Date Its: ____________________________ S-14 Amendment to Interlocal Cooperation Agreement 2022 – AHA CITY OF STANWOOD By: ____________________________ Signature Date Its: ____________________________ S-15 Amendment to Interlocal Cooperation Agreement 2022 – AHA TOWN OF WOODWAY By: ____________________________ Signature Date Its: ____________________________ S-16 Amendment to Interlocal Cooperation Agreement 2022 – AHA SNOHOMISH COUNTY By: ____________________________ Signature Date Its: ____________________________ S-17 Amendment to Interlocal Cooperation Agreement 2022 – AHA HOUSING AUTHORITY OF SNOHOMISH COUNTY By: ____________________________ Signature Date Its: ____________________________ A-1 Amendment to Interlocal Cooperation Agreement 2022 – AHA EXHIBIT A Following a decision of the Joint Board of the Alliance for Housing Affordability (the “AHA”), ____________________________ hereby acknowledges and accepts entry to the AHA as a Party to the Interlocal Cooperation Agreement for Inter-Jurisdictional Coordination Relating to Affordable Housing Within Snohomish County, as amended, and according to the terms thereof. [PARTY] By: ______________________________ Name Date Its: _______________________________ City of Arlington Council Agenda Bill NB #4 Attachment May 20, 2024 Amendments to the Snohomish County 911 Interlocal Agreement Interlocal Agreement Police; Paul Ellis, City Administrator EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: not currently affect the City of Arlington. The amendments are focused on Exhibit A in the Process for Selecting Governing Board Members and Alternates. The SNO911 Board is recommending this be modified to more closely follow the assessment formula, by dividing the Police Board Seats by pro rata share of the Admin/Technology Cost Center, which is essentially a reflection of the core components of the SNO911 Assessment Formula. The second recommended change is the elimination of the single non-designed to provide a non-voting board seat for single-service providers (an agency who provides only fire or police, but not both) or an associate member (an agency who contracts both police and fire services SNO911 provide dispatch services for public safety in Snohomish County. ALTERNATIVES: I move to approve the amended and restated interlocal agreement with Snohomish County 911 and authorize the Mayor to sign the agreement. City of Arlington Council Agenda Bill Item: NB #5 Attachment K May 20, 2024 Professional Services Agreement with Century West Engineering – Airport Master Plan Update & AGIS Project Professional Services Agreement, Scope, and Fee Airport; Lorene Robinson, Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: Amount Not to Exceed $833,334 BUDGET CATEGORY: CIP Fund BUDGETED AMOUNT: LEGAL REVIEW: Master Plan will provide the City of Arlington with a plan to address the development needs at the airport for a 20-year planning horizon and will develop a program for implementation. Airport staff completed an RFQ for this project. Century West Engineering was selected for the Airport Master Plan Update & AGIS (airspace obstruction survey) Project. Century West Engineering will work in close liaison with the City of Arlington, Planning Advisory Committee, local business, stakeholder groups, the Federal Aviation Administration (FAA), and the Washington State Department of Aviation (WSDOT) to ensure that the plan reflects the airport’s development needs. The Airport Master Plan Update & AGIS Project will cost $833,334. Airport staff applied for grant funding, and it is anticipated that the city will receive 90% of FAA grant funding and 5% in WSDOT grant funding. Airport staff is required by the FAA to complete an Independent Fee Estimate (IFE) for this project, which is currently being completed. I move to approve the professional services agreement for the Airport Master Plan Update & AGIS Project with Century West Engineering in the amount not to exceed $833,334 and authorize the Mayor to sign, subject to the IFE being approved by the FAA and subject to the FAA and WSDOT Grant awards for the Airport Master Plan Update & AGIS Project and authorize the Mayor to sign. PROFESSIONAL SERVICE AGREEMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, is made and entered into in duplicate this 20th day of May, 2024 by and between the CITY OF ARLINGTON, a Washington municipal corporation, hereinafter referred to as the "CITY" or “OWNER” and, Century West Engineering hereinafter referred to as the "CONSULTANT". RECITALS: WHEREAS, the CITY desires to have certain services and/or tasks performed as set forth below requiring specialized skills and other supportive capabilities; and WHEREAS, sufficient CITY resources are not available to provide such services; and WHEREAS, the CONSULTANT represents that the CONSULTANT is qualified and possesses sufficient skills and the necessary capabilities, including technical and professional expertise, where required, to perform the services and/or tasks set forth in this Agreement. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, the parties hereto agree as follows: 1. Scope of Services. The CONSULTANT shall perform such services and accomplish such tasks, including the furnishing of all materials and equipment necessary for full performance thereof, as are identified and designated as CONSULTANT responsibilities throughout this Agreement and as detailed in Exhibit A, attached hereto and incorporated herein (the "Project"). CITY has relied upon the qualifications of CONSULTANT in entering into this Agreement. By execution of this Agreement, CONSULTANT represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all applicable current laws, rules and regulations which reasonably relate to the Scope of Services detailed in Exhibit “A” hereto. CONSULTANT shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. CONSULTANT will be responsible for the technical accuracy of its services and documents resulting therefrom, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT agrees to correct any deficiencies discovered without additional compensation, except to the extent such deficiencies are directly attributable to deficiencies or omissions in City-furnished information. PROFESSIONAL SERVICE AGREEMENT 2 2. Term. The contract shall be completed by February 27, 2026, unless sooner terminated according to the provisions herein. 3. Compensation and Method of Payment. 3.1 Payments for services provided hereunder shall be made following the performance of such services, unless otherwise permitted by law and approved in writing by the CITY. 3.2 No payment shall be made for any service rendered by the CONSULTANT except for services identified and set forth in this Agreement. 3.3 The CITY shall pay the CONSULTANT for work performed under this Agreement as follows: CONSULTANT shall submit monthly invoices detailing work performed and expenses for which reimbursement is sought. CITY shall approve all invoices before payment is issued. Payment shall occur within thirty (30) days of receipt and approval of an invoice. 3.4 CITY shall pay CONSULTANT for such services: (check one) Hourly: $ __________ per hour, plus actual expenses, but not to exceed a total of $___________ without an amendment to the contract. Fixed Sum: A total amount of $XXXXXXX in accordance with the fee schedule contained in Exhibit B for all work performed and expenses incurred under this contract. . Other: An hourly fee plus reimbursement of expenses per the scope of work attached as Exhibit A, but not to exceed $833,334 for all work performed and expenses incurred under this contract. 4. Reports and Inspections. 4.1 The CONSULTANT at such times and in such forms as the CITY may require, shall furnish to the CITY such statements, records, reports, data, and information as the CITY may request pertaining to matters covered by this Agreement. 4.2 The CONSULTANT shall at any time during normal business hours and as often as the CITY or State Auditor may deem necessary, make available for examination all of its records and data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit the CITY or its designated authorized representative to audit and inspect other data relating to all matters covered by this Agreement. The CITY shall receive a copy of all audit reports made by the agency or firm as to the CONSULTANT'S activities. The CITY may, at its discretion, conduct an audit at its expense, using its own or outside auditors, PROFESSIONAL SERVICE AGREEMENT 3 of the CONSULTANT'S activities which relate, directly or indirectly, to this Agreement. 5. Independent Contractor Relationship. 5.1 The parties intend that an independent CONSULTANT/CITY relationship will be created by this Agreement. The CITY is interested primarily in the results to be achieved; subject to paragraphs herein, the implementation of services will lie solely with the discretion of the CONSULTANT. No agent, employee, servant or representative of the CONSULTANT shall be deemed to be an employee, agent, servant or representative of the CITY for any purpose, and the employees of the CONSULTANT are not entitled to any of the benefits the CITY provides for its employees. The CONSULTANT will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors or representatives during the performance of this Agreement. 5.2 In the performance of the services herein contemplated the CONSULTANT is an independent contractor with the authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the CITY and shall be subject to the CITY'S general rights of inspection and review to secure the satisfactory completion thereof. 6. CONSULTANT Employees/agents The CITY may at its sole discretion require the CONSULTANT to remove any employee, agent or servant from employment on this Project. The CONSULTANT may however employ that (those) individual(s) on other non-CITY related projects. 7. Hold Harmless/Indemnification. 7.1 CONSULTANT shall indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the CONSULTANT in performance of this Agreement, except for injuries and damages caused by the negligence of the CITY. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its officers, officials, employees, and volunteers, the CONSULTANT's liability, including the duty and cost to defend, hereunder shall be only to the extent of the CONSULTANT's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall PROFESSIONAL SERVICE AGREEMENT 4 survive the expiration or termination of this Agreement, though no indemnification claim shall lie after any applicable underlying limitation of action(s) has run. 8. Insurance. The CONSULANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 8.1 Insurance Term. The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 8.2 No Limitation. The CONSULTANT’s maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or otherwise limit the CITY’s recourse to any remedy available at law or in equity. 8.3 Minimum Scope of Insurance. The CONSULTANT shall obtain insurance of the types and coverage described below: a. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01. b. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The CITY shall be named as an additional insured under the CONSULTANT’s Commercial General Liability insurance policy with respect to the work performed for the CITY using an additional insured endorsement at least as broad as ISO CG 20 26. c. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. d. Professional Liability insurance appropriate to the CONSULTANT’s profession. 8.4 Minimum Amounts of Insurance. The CONSULTANT shall maintain the following insurance limits: PROFESSIONAL SERVICE AGREEMENT 5 a. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. c. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. 8.5 Other Insurance Provision. The CONSULTANT’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance, self-insurance, or self-insured pool coverage maintained by the CITY shall be excess of the CONSULTANT’s insurance and shall not contribute with it. 8.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:V. 8.7 Verification of Coverage. The CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the CONSULTANT before commencement of the work. 8.8 Notice of Cancellation. The CONSULTANT shall provide the CITY with written notice of any policy cancellation within two business days of their receipt of such notice. 8.9 Failure to Maintain Insurance. Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute a material breach of contract, upon which the CITY may, after giving five business days’ notice to the CONSULTANT to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole discretion of the CITY, offset against funds due the CONSULTANT from the CITY. 8.10 CITY Full Availability of CONSULTANT Limits. If the CONSULTANT maintains higher insurance limits than the minimums shown above, the CITY shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the CONSULTANT, irrespective of whether such PROFESSIONAL SERVICE AGREEMENT 6 limits maintained by the CONSULTANT are greater than those required by this contract or whether any certificate of insurance furnished to the CITY evidences limits of liability lower than those maintained by the CONSULTANT. 9. Treatment of Assets. Title to all property furnished by the CITY shall remain in the name of the CITY and the CITY shall become the owner of the work product and other documents, if any, prepared by the CONSULTANT pursuant to this Agreement. 10. Compliance with Law/FAA Requirements. 10.1 The CONSULTANT, in the performance of this Agreement, shall comply with all applicable federal, state or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services. 10.2 The CONSULTANT specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 10.3 Access to Records and Reports. The CONSULTANT must maintain an acceptable cost accounting system. The CONSULTANT agrees to provide the sponsor, the Federal Aviation Administration, and the Comptroller General of the United States oir duly authorized representatives, access to any books, documents, papers, and records of the CONSULTANT which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The CONSULTANT agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed. 10.4 General Civil Rights Provisions. The CONSULTANT agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision binds the CONSULTANT and subtier contractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964. 10.5 Title VI Solicitation Notice: The CITY, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. PROFESSIONAL SERVICE AGREEMENT 7 10.6 Compliance with Nondiscrimination Requirements. During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees as follows: a. Compliance with Regulations: The CONSULTANT will comply with the Title VI List of Pertinent Nondiscrimination Acts And Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. b. Non-discrimination: The CONSULTANT, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The CONSULTANT will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21. c. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the CONSULTANT of the CONSULTANT’s obligations under this contract and the Nondiscrimination Acts And Authorities on the grounds of race, color, or national origin. d. Information and Reports: The CONSULTANT will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts And Authorities and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish the information, the CONSULTANT will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of a CONSULTANT’s noncompliance with the Nondiscrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: PROFESSIONAL SERVICE AGREEMENT 8 1. Withholding payments to the CONSULTANT under the contract until the CONSULTANT complies; and/or 2. Cancelling, terminating, or suspending a contract, in whole or in part. f. Incorporation of Provisions: The CONSULTANT will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, Required Contact Provisions Issued on January 29, 2016 Page 19 AIP Grants and Obligated Sponsors Airports (ARP) unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The CONSULTANT will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the CONSULTANT becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the CONSULTANT may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the CONSULTANT may request the United States to enter into the litigation to protect the interests of the United States. 10.7 Applicable Nondiscrimination Statutes. During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); PROFESSIONAL SERVICE AGREEMENT 9 • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non- discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 10.8 Texting While Driving. In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving" (10/1/2009) and DOT Order 3902.10 “Text Messaging While Driving” (12/30/2009), the FAA encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or sub-grant. In support of this initiative, the Owner encourages the CONSULTANT to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The CONSULTANT PROFESSIONAL SERVICE AGREEMENT 10 must include the substance of this clause in all sub-tier contracts exceeding $3,500 and involve driving a motor vehicle in performance of work activities associated with the project. 10.9 Energy Conservation Requirements. CONSULTANT and its subcontractors agree to comply with mandatory standards and policies relating to energy efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201et seq). 10.10 Federal Fair Labor Standards Act. All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part time workers. The CONSULTANT has full responsibility to monitor compliance to the referenced statute or regulation. The CONSULTANT must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division. 10.11 Occupational Safety and Health Act of 1970. All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. CONSULTANT must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The CONSULTANT retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). CONSULTANT must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration. 10.12 Trade Restriction Certification. By submission of an offer, the CONSULTANT certifies that with respect to this solicitation and any resultant contract, the CONSULTANT - a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (U.S.T.R.); b. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the U.S.T.R; and c. has not entered into any subcontract for any product to be used on the Federal on the project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the U.S.T.R. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may PROFESSIONAL SERVICE AGREEMENT 11 render the maker subject to prosecution under Title 18, United States Code, Section 1001. The CONSULTANT must provide immediate written notice to the Owner if the CONSULTANT learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The CONSULTANT must require subcontractors provide immediate written notice to the CONSULTANT if at any time it learns that its certification was erroneous by reason of changed circumstances. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a CONSULTANT or subcontractor: (1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the U.S.T.R. or (2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such U.S.T.R. list or (3) who incorporates in the public works project any product of a foreign country on such U.S.T.R. list; Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of CONSULTANT is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. The CONSULTANT agrees that it will incorporate this provision for certification without modification in in all lower tier subcontracts. The CONSULTANT may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by U.S.T.R, unless the CONSULTANT has knowledge that the certification is erroneous. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the CONSULTANT or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA. 10.13 Veteran’s Preference. In the employment of labor (excluding executive, administrative, and supervisory positions), the CONSULTANT and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as PROFESSIONAL SERVICE AGREEMENT 12 defined by 15 U.S.C. 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates. 10.14 Certification Regarding Lobbying. The CONSULTANT certifies by signing and submitting this agreement, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 10.15 Clean Air and Water Pollution Control. CONSULTANT agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 U.S.C. § 740-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251-1387). The CONSULTANT agrees to report any violation to the Owner immediately upon discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration. CONSULTANT must include this requirement in all subcontracts that exceeds $150,000. PROFESSIONAL SERVICE AGREEMENT 13 10.16 Certification of CONSULTANT regarding Debarment. The CONSULTANT certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction. 10.17 Certification of CONSULTANT regarding Tax Delinquency and Felony Convictions 1) CONSULTANT represents that it is not a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 2) The CONSULTANT represents that it is not a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months. 10.18 Disadvantaged Business Enterprises Provisions. CONSULTANT shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Owner deems appropriate, which may include, but is not limited to: 1) Withholding monthly progress payments; 2) Assessing sanctions; 3) Liquidated damages; and/or 4) Disqualifying the Contractor from future bidding as non-responsible. 10.19 Compliance with Applicable Federal Laws and Regulations. Contractor agrees to comply with all other applicable federal laws and regulations governing the provision of professional services on federally funded projects, including but not limited to the Federal Acquisition Regulation (FAR), 48 CFR , Competition in Contracting Act (CICA), Brooks Act, Federal Acquisition Streamlining Act (FASA), Service Contract Act (SCA), Anti-Kickback Act, False Claims Act (FCA), and any agency-specific regulations applicable to the project. Contractor further agrees to adhere to ethical standards and guidelines set forth by the contracting agency and to refrain from engaging in any conduct that would violate federal law or compromise the integrity of the procurement process. Contractor acknowledges that failure to comply with these requirements may result in termination of the contract and/or other remedies available to the contracting agency, including but not limited to suspension or debarment from future government contracts. 11. Breach of Contract. Any violation or breach of terms of this contract on the part of the contractor or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement. PROFESSIONAL SERVICE AGREEMENT 14 Owner will provide CONSULTANT written notice that describes the nature of the breach and corrective actions the CONSULTANT must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to CONSULTANT until such time the CONSULTANT corrects the breach or the Owner elects to terminate the contract. The Owner’s notice will identify a specific date by which the CONSULTANT must correct the breach. Owner may proceed with termination of the contract if the CONSULTANT fails to correct the breach by deadline indicated in the Owner’s notice. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. 12. Assignment/subcontracting. 12.1 The CONSULTANT shall not assign its performance under this Agreement or any portion of this Agreement without the written consent of the CITY, and it is further agreed that said consent must be sought in writing by the CONSULTANT not less than thirty (30) days prior to the date of any proposed assignment. The CITY reserves the right to reject without cause any such assignment. 12.2 Any work or services assigned hereunder shall be subject to each provision of this Agreement and proper bidding procedures where applicable as set forth in local, state and/or federal statutes, ordinances and guidelines. 12.3 Any technical/professional service subcontract not listed in this Agreement, must have express advance approval by the CITY. 13. Changes. Either party may request changes to the scope of services and performance to be provided hereunder, however, no change or addition to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and signed by both parties. Such amendments shall be attached to and made part of this Agreement. 14. Maintenance and Inspection of Records. 14.1 The CONSULTANT shall maintain books, records and documents, which sufficiently and properly reflect all direct and indirect costs related to the performance of this Agreement and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit, by the CITY, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. PROFESSIONAL SERVICE AGREEMENT 15 14.2 The CONSULTANT shall retain all books, records, documents and other material relevant to this agreement, for six (6) years after its expiration. The CONSULTANT agrees that the CITY or its designee shall have full access and right to examine any of said materials at all reasonable times during said period. 15. Other Provisions. If changes in state law necessitate that services hereunder be expanded, the parties shall negotiate an appropriate amendment. If after thirty (30) days of negotiation, agreement can not be reached, this Agreement may be terminated by the CITY no sooner than sixty (60) days thereafter. 16. Termination. 16.1 Termination for Convenience. a. The Owner may, by written notice to the CONSULTANT, terminate this Agreement for its convenience and without cause or default on the part of CONSULTANT. Upon receipt of the notice of termination, except as explicitly directed by the Owner, the Contractor must immediately discontinue all services affected. b. Upon termination of the Agreement, the CONSULTANT must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete. c. Owner agrees to make just and equitable compensation to the CONSULTANT for satisfactory work completed up through the date the CONSULTANT receives the termination notice. Compensation will not include anticipated profit on non-performed services. d. Owner further agrees to hold CONSULTANT harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. 16.2 Termination for Cause. Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach. The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach, and the effective date of the termination action. The rights and remedies in this PROFESSIONAL SERVICE AGREEMENT 16 clause are in addition to any other rights and remedies provided by law or under this agreement. a) Termination by Owner: The Owner may terminate this Agreement in whole or in part, for the failure of the CONSULTANT to: 1. Perform the services within the time specified in this contract or by Owner approved extension; 2. Make adequate progress so as to endanger satisfactory performance of the Project; 3. Fulfill the obligations of the Agreement that are essential to the completion of the Project. Upon receipt of the notice of termination, the CONSULTANT must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the CONSULTANT must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete. Owner agrees to make just and equitable compensation to the CONSULTANT for satisfactory work completed up through the date the CONSULTANT receives the termination notice. Compensation will not include anticipated profit on non- performed services. Owner further agrees to hold CONSULTANT harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. If, after finalization of the termination action, the Owner determines the CONSULTANT was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for the convenience of the Owner. b) Termination by CONSULTANT: The CONSULTANT may terminate this Agreement in whole or in part, if the Owner: 1. Defaults on its obligations under this Agreement; 2. Fails to make payment to the CONSULTANT in accordance with the terms of this Agreement; 3. Suspends the Project for more than 180 days due to reasons beyond the control of the CONSULTANT. Upon receipt of a notice of termination from the CONSULTANT, Owner agrees to cooperate with CONSULTANT for the purpose of terminating the agreement or PROFESSIONAL SERVICE AGREEMENT 17 portion thereof, by mutual consent. If Owner and CONSULTANT cannot reach mutual agreement on the termination settlement, the CONSULTANT may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of the contract. In the event of termination due to Owner breach, the Engineer is entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the CONSULTANT through the effective date of termination action. Owner agrees to hold CONSULTANT harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. 17. Notice. Notice provided for in this Agreement shall be sent by certified mail to the addresses designated for the parties on the last page of this Agreement. 18. Attorneys Fees and Costs. If any legal proceeding is brought for the enforcement of this Agreement, or because of a dispute, breach, default, or misrepresentation in connection with any of the provisions of this Agreement, the prevailing party shall be entitled to recover from the other party, in addition to any other relief to which such party may be entitled, reasonable attorney's fees and other costs incurred in that action or proceeding. 19. Jurisdiction and Venue. 19.1 This Agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by laws of the State of Washington, both as to interpretation and performance. 19.2 Any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Snohomish County, Washington. 20. Severability. 20.1 If, for any reason, any part, term or provision of this Agreement is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. 20.2 If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith PROFESSIONAL SERVICE AGREEMENT 18 shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. 21. Entire Agreement. The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. Further, any modification of this Agreement shall be in writing and signed by both parties. Failure to comply with any of the provisions stated herein shall constitute material breach of contract and cause for termination. Both parties recognize time is of the essence in the performance of the provisions of this Agreement. It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first hereinabove written. CITY OF ARLINGTON CONSULTANT: Century West Engineering ______________________________ ____________________________ Don E. Vanney, Mayor Attest: ________________________________ Wendy Van Der Meersche, City Clerk 1 | P a g e 03.01.2024 SCOPE OF WORK ARLINGTON MUNICIPAL AIRPORT 2024-2044 AIRPORT MASTER PLAN & AGIS FAA AIP Grant Number: 3-XX-0XXX-0XX-2024 PROJECT INTENT The City of Arlington (Sponsor) intends to develop a 2024-2044 Airport Master Plan to update the 2012 Airport Master Plan for Arlington Municipal Airport (AWO). The Master Plan will provide the City of Arlington with a plan to address the development needs at the airport for a 20-year planning horizon (2024-2044) and will develop a program for implementation within known funding constraints. Century West Engineering (Consultant) has been retained by the Sponsor to accomplish the Master Plan. The Consultant will work in close liaison with the City of Arlington and AWO staff, including the Airport Director, a Planning Advisory Committee, local business and stakeholder groups, the Federal Aviation Administration (FAA) and the Washington State Department of Aviation (WSDOT) to ensure that the plan truly reflects the airport’s development needs. The Sponsor has provided specific direction regarding the elements to be included in the master plan to address the current and future needs at the airport. The following work program describes the effort required to successfully complete the Master Plan for Arlington Municipal Airport within the FAA framework and including additional scope items identified by the City for the development of airport master planning documents. This project will provide the City of Arlington with an updated 2024-2044 Airport Master Plan and revised Airport Layout Plan (ALP) drawings. An updated Airport Capital Improvement Program (ACIP) will provide the Sponsor with a method and proposed schedule for addressing future facility needs through use of FAA Airport Improvement Program (AIP) grants and other available funding sources. The project will address and/or update the basic tasks and work elements as outlined in FAA Advisory Circulars 150/5070-6B, Airport Master Plans and 150/5300-13B Airport Design. The most current FAA Northwest Region Airport Layout Plan Checklist will be prepared and submitted with the draft airport layout plan drawing set. KEY ITEMS TO BE ADDRESSED IN THIS AMP UPDATE 1. RPZ Analysis – RWY 34 (Existing 172nd Street NE & Proposed Road) 2. AGIS Survey – Two Runways (RWY 16/34 – NPI & RWY 11/29 – VIS) 3. Air Traffic Control Tower (ATCT) Siting Analysis a. Class D Airspace Review 4. Exhibit A – Meet SOP 3.0 Checklist (Includes property boundary survey and title search) 5. Vertiport Analysis 2 | P a g e 6. Advanced Air Mobility (AAM) Planning a. Forecasted growth in AAM during the 20-year planning period b. Facility Improvements c. Alternatives – Siting of AAM Facilities d. Flight Corridor & Routing Planning 7. Planning for design aircraft upgrade (B-II existing & potential upgrade to C-II or design group III) 8. Emerging Technologies & Advancement of Sustainable Aviation Fuels 9. Airport Sustainability Planning a. Solid Waste & Recycling Planning b. Foreign Trade Zone (FTZ) c. Utility Improvements including Solar d. Sustainable Aviation Fuels (SAF) 10. Special Operations & Safety Review a. Ultralight Operations b. Glider Operations ELEMENTS OF THE MASTER PLAN The master plan update includes the following major work elements: Element 1 – Study Initiation and Project Management Element 2 – Public Involvement Process Element 3 – AGIS Survey Element 4 – Existing Conditions Analysis Element 5 – Aviation Activity Forecasts Element 6 – Facility Requirements Element 7 – Alternatives Analysis Element 8 – Capital Improvement Plan (CIP) Element 9 – ALP Drawing Set Element 10 – Airport Sustainability Planning Element 11 – Reports and Documentation Completion of the work elements in the Master Plan should result in: 1. A comprehensive understanding of the issues and opportunities, existing conditions, and an identified level of future aviation activity that would mandate facility improvements required to satisfy future demand. 2. A collaborative exploration of local Airport needs, goals, and facility requirements in sequence with the development of community generated ideas, solutions, and development alternatives. 3 | P a g e 3. An implementation program with recommended strategies and actions for future land use, transportation, and environmental requirements; a realistic and workable CIP; and current ALP drawings that graphically depict existing conditions at the airport as well as potential future proposed development projects. 4. A corresponding narrative report. ELEMENT 1 – STUDY INITIATION AND PROJECT MANAGEMENT Task 1.1 - Refine Scope of Work, Fee, and Schedule Century West will develop a detailed scope of work, fee based on approved scope, and project schedule, including approach and level of effort, to be made a part of the project contract fee negotiations. A detailed task-by-task itemization of the project fee and schedule will be provided. Century West will also develop subconsultant teams for applicable work for the review and approval of the City of Arlington. Three (3) meetings averaging 1 hour will be held with the Consultant team (3 prime consultants and 1 sub consultant), the City and FAA staff to prepare and review the scope of work. Product: The final scope of work, which will also be used for an independent fee estimate for the project for use in contract negotiations. A breakdown of project costs for each work element will be provided. Three one-hour meetings will be conducted with the Consultant team. Task 1.2 - Coordination and Control/Project Administration The City of Arlington will manage, through its consultant, the administrative grant and fiscal aspects of the project. Additional responsibilities include consultant/airport coordination, facilitation of meetings, timely product review and supply of existing plans, report and electronic files relating to the airport layout, land use, property ownership, approaches, pavement and facility conditions, and previous planning studies and current development desires. It is anticipated that the Consultant team leaders and the City’s key staff will function as a work group that will facilitate all elements of the project. The Consultant will establish a schedule of bi-weekly project meetings (estimated 38 teleconferences, assume 2 per month for 18- months, averaging 1 hour or less) for the work group (3 prime consultants, 1 sub consultant), with an open invitation to the FAA and WSDOT to participate on an as-needed basis. The purpose of the meetings is to provide regular updates on study progress and to provide an opportunity to discuss and address issues that arise during the project. This coordination is intended to follow the overall project schedule. However, the need for additional (continued) coordination has become increasingly important as project review by FAA has required additional time. We have a commitment to our clients to maintain coordination through the completion of the project, regardless of original project schedule. Product: Estimated 38 bi-weekly teleconferences planned for 1 hour each. Meeting Attendance: 3 prime consultants and 1 subconsultant for each meeting. 4 | P a g e Task 1.3 – Grant Administration – Reporting & Closeout The Consultant will complete FAA Quarterly Performance Reports through the duration of the project. In addition, the Consultant will assist the City in completing the project closeout forms and required reporting. The Consultant will also assist in preparing the annual DBE reporting. Product: FAA Quarterly Performance Reports, Annual DBE Reports, and Project Closeout Forms. ELEMENT 2 – PUBLIC INVOLVEMENT PROCESS A comprehensive and engaging public involvement process will be a key ingredient for a successful Master Plan update. The public involvement process element presents the tasks required to develop a collaborative public involvement and master planning process that develops understanding, explores solutions, and provides a realistic and achievable implementation plan. Task 2.1 – Stakeholder Coordination Effective coordination with local and regional jurisdictions and state and federal agencies is a critical element in the success of any long-term planning process. Agency coordination will be initiated at the earliest stages of the project and maintained throughout to provide effective lines of communication. Sub-task 2.1.1 – Prepare List of Agency Stakeholders The Consultant will work closely with the Airport Director and City staff at the outset of the project to create a comprehensive list of agency stakeholders with their respective areas of interest/responsibility identified. A list of non-agency stakeholders will also be created, which will include established at-risk populations. Product: Agency stakeholder list to be utilized for project coordination and document distribution. Sub-task 2.1.2 – Identify Planning Advisory Committee (PAC) Members The Consultant will work closely with the Airport Director and City staff at the outset of the project to create a PAC with approximately 5-10 subject matter experts. The PAC will be assembled to provide input and allow for public dissemination of data. In addition to the membership composition and number noted above, representatives from the FAA Seattle Airports District Office (ADO) and WSDOT will serve as ex officio members of the PAC. Product: A developed PAC contact list comprised of selected PAC members. Sub-task 2.1.3 – City Staff Coordination The Consultant will coordinate with the Airport Director in conjunction with project meetings and/or public hearings to brief staff on project progress to prepare staff for Council updates or reports to Councilors. The Consultant should work with City Staff to ensure all project related information, timelines, and materials for timely posting and publication. 5 | P a g e Product: 38 teleconference meetings with the City of Arlington staff concurrent with Task 1.2. 5 (five) one-hour coordination meetings with City of Arlington Staff prior to PAC meetings. Task 2.2 – Planning Advisory Committee (PAC) Meetings Up to five (5) PAC meetings will be held during the course of the study. Draft materials or any relevant content required for the meeting will be electronically distributed by the Consultant at least 1 week in advance of the meetings to allow ample time for review. The Consultant will be responsible for conducting the meetings, reviewing the scope of the project, presenting the findings and recommendations of the plan and program, preparing written meeting summaries, and responding to any technical and professional questions and concerns. The Consultant will prepare any supplemental handouts or presentation graphics needed for the meetings. Sub-task 2.2.1 – Conduct PAC #1 (In-Person & Virtual) The consultant will facilitate an interactive discussion with the PAC that will summarize the existing conditions of the Airport and aviation industry, identify and discuss any potential issues and opportunities not identified in the Consultant’s existing conditions analysis, and establish the framework for finalizing the aviation forecasts that will ultimately be submitted to the FAA for approval. Product: All project related materials required to conduct PAC Meeting #1. Meeting Attendance: 2 prime consultants & 1 subconsultant Sub-task 2.2.2 – Conduct PAC #2, PAC #3, and PAC #4 (In-Person & Virtual) The consultant will facilitate a multi-step public review process that will begin with a stakeholder discussion to identify and verify the facility requirements necessary to satisfy future demands on the Airport during PAC #2. The facility requirements discussed in PAC #2 will serve as the building blocks for the development of three preliminary alternative concepts capable of satisfying future demand. The preliminary development alternatives concepts will be presented in PAC #3 for public review and comment. The public input provided in PAC #3 will be used to refine the concepts to be presented during a second round of public review and comment in PAC #4. Based on technical evaluations, public input and coordination with local officials, the process will lead to the selection of a preferred alternative by the City that will be presented for additional public review and comment. All alternatives considered in this process must be consistent with all applicable FAA technical standards and regulations. Product: All project related materials required to conduct PAC Meeting #2, #3, and #4. Meeting Attendance: 2 prime consultants & 1 subconsultant 6 | P a g e Sub-task 2.2.3 – Conduct PAC #5 (In-Person & Virtual) The consultant will facilitate an interactive discussion and presentation with the PAC of an implementation program with recommended strategies and actions for future land use, transportation, and environmental requirements; a realistic and workable CIP; and current ALP drawings that graphically depict existing conditions at the airport as well as proposed development projects. Product: All project related materials required to conduct PAC Meeting #5. Meeting Attendance: 2 prime consultants & 1 subconsultant Task 2.3 – Project Meetings Additional project meetings will serve as another opportunity for public engagement and project coordination among a variety of stakeholders and regulating agencies. The Consultant will prepare any supplemental handouts or presentation graphics needed for the meetings. Sub-task 2.3.1 – Public Open Houses (In-person) The consultant will facilitate two (2) public open house meetings to be scheduled during the project. These will be organized as public workshops with information displayed to inform the public in general and to provide a forum for neighbors and stakeholder groups to discuss the project and provide input. The meetings will be scheduled to coincide with PAC meetings (same day or consecutive day), whenever possible. The working materials presented will be available online for virtual public viewing and any public questions or comments can be submitted via email or via iheartmac.org, the City’s civic engagement platform. Product: Two public open house meetings scheduled in coordination with PAC meetings. Meeting Attendance: 2 prime consultants & 1 subconsultant Sub-task 2.3.2 – Federal Agency Coordination (FAA) (Virtual) The Consultant will meet with FAA staff at the Forecasts, Alternatives, and ALP review stages of the project to ensure full coordination and timely review and comment on draft work products. Product: Three meetings with FAA. Meeting Attendance: 2 prime consultants. Task 2.4 – Public Notice and Data Distribution Sub-task 2.4.1 – Public Meeting Notices/Press Releases The City will be responsible for coordinating and scheduling PAC and other public meetings, providing facilities for such meetings, and providing all required notification to PAC members and/or the public. The Consultant will provide the content for the announcements and 7 | P a g e notifications at least 30 days in advance of the publication date. The City will advertise the date and time of the meetings to allow public attendance as desired. The City will assume all costs of advertising and press release announcements in the local media and will coordinate with the City’s staff to post notices and press releases to the City of Arlington’s website. Product: Meeting notices and press release documentation. Sub-task 2.4.2 – Website Content for City of Arlington The Consultant will provide project deliverables including draft chapters, presentation materials, meeting agendas, meeting notices, press releases (5 for PAC meetings, 2 for open houses), questionnaires, and meeting summary notes for posting on the project website. The City will determine what, if any, content is not meant for public consumption. The project web page will provide an opportunity for the public to review project deliverables and progress throughout the project. It can also be used to solicit public comment through posted surveys for those unable to attend the public meetings. Product: A project web page with relevant project related materials. Sub-task 2.4.3 – Project Information Questionnaires The Consultant, Airport Director, and City staff will jointly develop up to two (2) project specific questionnaires to solicit input from the public at key points during the project. Typically, public input at the facility requirements stage prior to the development of alternatives and at the alternatives stage is important to define needs and also get input towards the selection of the preferred alternative. Product: Two project specific questionnaires. Sub-task 2.4.4 – Public Meeting Summary Notes and Comment List The Consultant will prepare notes for all meetings for the Sponsor to review. Once the meeting notes have been reviewed, edited, and approved, the Consultant will provide a PDF copy to post to the project web page. The consultant will also prepare a summary of comments received and Sponsor responses that can be posted on the website. Product: A summary of each meeting and comments from the public developed over the course of the project. ELEMENT 3 – AGIS The Consultant will conduct an aeronautical survey at the Airport. The project will be completed in compliance with the FAA Advisory Circulars listed below and will include an airport airspace analysis for Runways with Vertical Guidance. The survey will complete the tasks in the “Airport Layout Plan (ALP)” column of AC 150/5300-18B, Table 2-1. 8 | P a g e Task 3.1 AGIS Survey The purpose of this AGIS survey is to support ALP development and will include an FAA Airport Airspace Analysis Survey for all Obstruction Identification Surfaces (OIS) defined in FAA Advisory Circular 150/5300 - 18B: Runways with Vertical Guidance. The consultant will be responsible for generating the OIS per AC 150/5300-18B. QUALITY STANDARDS The Advisory Circulars identified below detail the data collection methods and accuracies required for the verification process by the Federal Aviation Administration (FAA) and the National Geodetic Survey (NGS). • AC 150/5300-16A “General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey.” • AC 150/5300-17C “Standards for Using Remote Sensing Technologies in Airport Surveys.” • AC 150/5300-18B “General Guidance and Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic Information System (GIS) Standards” PROJECT AREA The project area encompasses all of the Airport inclusive of the above obstruction identification surfaces as defined in AC 150/5300-18B. Subtask 3.1.1 - Aerial Control and Ground Survey Ground survey is required for the nAGIS survey. In accordance with the above mentioned ACs, and the Statement of Work the Consultant will complete the following: • Develop a Survey and Quality Control Plan • Conduct pre-survey interviews with the Airport Director and complete interview checklists. • Locate and validate PACS and SACS on the Airport. If PACS/SACS are not present or in usable condition, Temporary Survey Marks (TSM) will be established in accordance with AC 150/5300- 16B, Paragraph 2.2.2 • Perform, Document, and Report the tie of PACS and SACS to the National Spatial Reference System (NSRS) • Establish, record, and document aerial image control points/targets. o Control point/target locations to be coordinated with Aerial Survey provider. • Establish, record, and document five (5) OPUS check points. • Survey and document all runway ends and displaced thresholds at the airport. Each runway end will be monumented if not already done. • Determine or validate the runway width and length • Survey the runway centerline profile at 50’ stations • Survey or validate the positions of NAVAIDs associated with the airport runway(s). • Provide completed field documentation, checklists and annotated photos detailing field methods • Provide Survey Narrative describing field methods, data processing steps, and results. 9 | P a g e • Complete any other tasks not specifically listed above, as outlined in FAA AC-18B, Table 2-1 “Survey Requirements Matrix”. Consultant will reference data deliverables to the project control datums: Horizontal: North American Datum of 1983/2011 (NAD 83(2011)), Washington State Plane Coordinate System, North Zone in U.S. Survey Feet. Vertical: North American Vertical Datum of 1988 (NAVD 88) Geoid: Geoid 18 Subtask 3.1.2 – Photogrammetric Mapping and Orthophotography For this project, new vertical stereo aerial imagery will be acquired according to specifications described in FAA AC 150/5300-17C. Aerial imagery will be collected at two scales. High resolution imagery will cover the entirety of the Airport property and lower resolution imagery will cover the extent of all OIS surfaces. From the high-resolution airport property aerial imagery, the following will be produced: • 100 scale mapping with 1’ contours of the existing airport property and Runway Protection Zones (RPZ). • Color digital orthophoto tiles and a single orthomosaic with a GSD of no greater than 0.25’ • Identification and mapping of obstacles within the imagery footprint o Include top of all structures on the airport, and ground elevations of traverseway centerlines where they intersect extended runway centerlines. From the lower resolution OIS aerial imagery, the following will be produced: • Landmark feature planimetric mapping • Color digital orthophoto tiles and a single orthomosaic with a GSD of no greater than 1.0’ • Identification and mapping of obstacles within the OIS that were not captured in the high- resolution imagery. o Include elevations of traverseway centerlines where they intersect extended runway centerlines. Subtask 3.1.3 – Obstruction and Planimetric Feature Collection and Submission The Obstruction Identification Surfaces (OIS) will satisfy the requirements of the AC 150/5300-18B, Analysis of Runways with Vertically Guided Operations. The specific types and quantities of obstructions for each surface are outlined and defined for the particular surface in each circular section. Any obstructions that meet the requirement of the circular, but are of a nature that elevations at the highest point of the obstruction are impractical to read through photogrammetric methods (cell tower, electrical tower, etc.), will be identified and relayed to the surveyor to initiate field surveyed elevations for the obstruction. 10 | P a g e The delivery will include the planimetric feature collection. Features to be collected are listed on the “Feature Collection Matrix” (attached). The final planimetric data will be submitted to the AGIS Portal in ESRI Shapefile format, with all required attributes populated. Product: Consultant will submit all data collected and associated documentation in the formats specified in the appropriate advisory circulars to the FAA Office of Airports, Airports Surveying-GIS Program. All data submissions to the FAA will be through the program’s web site http://www.adip.faa.gov. The deliverables that will be uploaded to the AGIS website include:  Statement of Work, Imagery Plan and Survey and Quality Control Plan  Imagery Shipment Tracking Information  Obstruction survey data  Ground survey data  Planimetric data as listed in attached Feature Collection Matrix  Final Report and supporting documentation Task 3.2 - Supplemental Information for Airport Layout Plan In addition to the deliverables required under 18B delivery, the Consultant will provide the following supplemental information to support ALP development. • Part 77 imaginary surfaces for future runway configurations as defined through the development alternatives process. o The future runway ends and profile(s) will be provided after the selection of a preferred runway alternative. o Provide additional heights of features as needed based on preferred runway alternative o No additional imagery or obstacle collection/analysis is required. Product: ESRI File Geodatabase containing Part 77 imaginary surfaces and obstacles as a 3D polygon feature class. ELEMENT 4 – EXISTING CONDITIONS ANALYSIS The existing conditions analysis element will present the master plan process to the public and document existing airfield facilities and conditions that affect the operation and development of the airport within the context of the region, and local municipalities. The existing conditions analysis will utilize the currently approved Airport Master Plan and subsequent work product to support the effort. The findings documented in the Existing Conditions Analysis chapter will be used to support subsequent recommendations throughout the development the master plan. It is expected the City of Arlington will make available any information required to conduct a thorough inventory and analysis. 11 | P a g e Task 4.1 – Develop Report Introduction Chapter Consultant will develop a master plan introduction chapter to summarize and depict the following information related to the master plan: • Study Purpose • Project Need • Project Funding • Project Schedule • Public Involvement Process • Goals of the Master Plan • Known Issues & Opportunities Product: A summarization and depiction of relevant content. Task 4.2 – Data Collection and Inventory The Consultant will collect, analyze, and incorporate information from local, regional and state aeronautical or surface transportation studies, comprehensive planning documents, as related to the development of Arlington Municipal Airport. Historic and forecast socioeconomic data will be collected from secondary sources. The Consultant will also review existing and future land use within the airport environs and existing zoning patterns, including overlay zoning designations. Existing airport traffic patterns and flight procedures will be summarized. Existing data and information, such as, but not necessarily limited to, documents, maps, studies, and projects currently underway or in the planning stages (on and off airport property and in the vicinity) which may directly or indirectly influence this study effort will be identified, reviewed, and documented. Such information would, for example, include a review of any existing regional and state system plans, airport layout plans, pavement maintenance plans, surface transportation plans, utility plans, power/electrification plans, subarea plans, and engineering reports, among others. The Consultant will utilize inventory data contained in the previous Airport Master Plan report in addition to other airport specific, regional, or state aviation system planning studies. Other data sources including the FAA Airport Record Form 5010, pavement management plan, construction drawings and other relevant documents, as provided by the Airport Director or City staff. An on-site inspection of major components of the airport will also be performed. Meetings: Miscellaneous meetings with the Airport Director, stakeholders, City/County planning staff, local airport users, etc. Product: Tabulated airport facilities inventory for input to later work elements. 12 | P a g e Task 4.3 - Evaluate and Present the Existing Regional Setting of the Airport Consultant will evaluate and present an understanding of the issues and opportunities related to the regional setting and local context of the Airport and surrounding community for use in subsequent phases of the master plan. The following Subtasks will form the framework for examining the regional context of the Airport: Sub-task 4.3.1 – Location and Vicinity Consultant will develop location and vicinity maps. Sub-task 4.3.2 – Airport History, Role, and Area Airports Contextual Analysis Consultant will summarize and depict the Airport History; the Airport’s National, State, and Local Role; and conduct a Contextual Analysis of area airports. • Airport History – Consultant will develop a summary and depiction of the Airport’s history. • National NPIAS, State, and Local Role – Consultant will summarize and depict the Airport’s role in the National and State aviation system and summarize the role of the Airport within the local community. • Area Airports Contextual Analysis – Consultant will conduct an airport service area analysis by locating competing airports relative to Arlington Municipal Airport and population centers, assessing their role, and evaluating their facilities and services. This information will be utilized to assess the influence that surrounding airports have with respect to competing services, facilities and equipment, navigational aids, and accessibility. Sub-task 4.3.3 – Evaluate Historical and Existing Airport Operational Data The Consultant will compile a summary of aviation activity and operational data for Arlington Municipal Airport to indicate historical growth and present a basis for statistical analysis of based aircraft, annual aircraft operations, and related factors. A review of the airport’s current based aircraft fleet will be performed. The evaluation of airport service area contextual analysis will be incorporated into the forecast update to reflect the potential for increased market share. The previous Airport Master Plan report forecasts will be compared to actual data in order to gauge the accuracy of individual projections and identify specific trends. The FAA Aerospace Forecasts, the FAA Terminal Area Forecasts (TAF) will be reviewed for comparison with current and recent historic data and summarized in the forecast narrative. The City of Arlington will provide a current list of locally-based aircraft by number and type. Specific manufacturer and model data will be gathered for the largest type of based and/or itinerant aircraft that regularly use the Airport. The Consultant will utilize other data sources including airport records, fuel sales data, on-site inventories, and an airport user survey to supplement airport management data, as appropriate. 13 | P a g e Product: Summarization and depiction of current/historical based aircraft and pertinent operations data. Sub-task 4.3.4 – Community Socio-economic Data Consultant will utilize available data (secondary sources) related to local and regional population, employment, and other relevant socioeconomic conditions (historic data/trends and future projections) to summarize and depict relevant local socio-economic data. This data may include state and regional economic data, tourism activity and trends, and area military or other state or federal government activity, as appropriate. Portland State University (PSU) annual estimates of population and U.S. Census data will be reviewed. Sub-task 4.3.5 – Relevant Studies Consultant will summarize and depict relevant content from State and local planning studies which may or may not include the following: • Comprehensive Plans • Local Transportation System Plans • Local Utility Master Plans • Previous Airport Master Plans • Current Signed Airport Layout Plan • State Aviation System Plan • Three Mile Lane Area Plan Sub-task 4.3.6 – Environmental Data Consultant will summarize and depict environmental data from a variety of sources including previous environmental documents, consultant inquiries, and publicly available data to summarize and depict the data. Note: The environmental overview is a desktop level review and summary of existing studies and known information and does not include any field surveying or on-site evaluations. NEPA Analysis – Building off previous environmental work completed for the Airport, consultant will prepare an environmental overview of the Airport’s environmental setting and operating environment based on NEPA Environmental Impact Categories outlined in FAA Order 1050.1F Policies and Procedures for Considering Environmental Impacts and FAA Order 5050.4B, FAA Environmental Handbook utilizing available data and information. No formal coordination with federal and state agencies will be conducted as part of this work element. Informal coordination may occur during the process of obtaining existing documents, etc. from various agencies. Consultant will gather and utilize existing maps of the airport environs and environmental documents to document existing conditions. An on-site field verification of site conditions will be conducted and will include a reconnaissance level analysis of resources as identified in the bullet point list below. This summary is intended to reference any known or potential 14 | P a g e environmental conditions or issues that could be affected by proposed airport development that have been identified in recent environmental efforts conducted on the airfield. Consultant will request information from the U.S. Fish and Wildlife Service (USFWS) of any rare, threatened, and endangered plant and animal species that have been documented within the vicinity of the Airport. Consultant shall summarize and depict environmental data from a variety of sources including, but not limited to, previous environmental documents, Consultant inquiries, and publicly available data to address the following environmental impact categories: Air quality – Consultant shall briefly evaluate air quality considerations with respect to proposed master plan improvements. Air quality modeling or detailed analyses are outside of this scope of Services. Consultant shall also summarize and depict local climate data. Consultant shall request wind data from the onsite Automated Weather Observation System (AWOS) or National Climatic Data Center for the Airport, or both, if available. Consultant shall develop and update a wind rose using the FAA Airport Design program. Biological resources (including fish, wildlife, and plants) – Consultant shall provide an overview of habitat conditions and summary and of potential impacts to any biotic resources identified in the study area. Federally-listed Endangered and Threatened (“T&E”) Species – Consultant shall summarize known or documented existing T&E species and designated critical habitat. Consultant shall not perform species surveys as part of this scope of Services. Climate - Consultant will summarize and depict local climate data. Consultant will obtain available data from the onsite AWOS. A wind rose will be developed/updated using the FAA Airport Design program. Coastal resources – Not applicable and will not be included in the environmental section of the report. Department of Transportation Act Section 4(f) – Consultant shall review the Project area to identify the presence of any Section 4(f) properties in the vicinity. If there are none, Consultant shall document it. A Section 4(f) evaluation to determine if the use of any 4(f) properties would be impacted is outside this scope of Services. Farmlands - Consultant will review state and federal regulations for any Farmlands within the study area. Hazardous materials, solid waste, and pollution prevention - Consultant will complete a summary and assessment of any Hazardous Materials identified in the study area based on a review of previous studies and published data. The Consultant will develop recommendations 15 | P a g e for avoidance, minimization, and mitigation measures for the preferred development alternative. Historical, architectural, archeological, and Cultural Resources Assessment (CRA) - Building off previous environmental work completed for the Airport, Consultant shall summarize previous cultural resources surveys and identify potential areas that may require further analysis based on proposed development. Note: The Historical, architectural, archeological, and CRA is a desktop level review and summary of existing studies and known information and does not include any field surveying or on-site evaluations. Land Use – Consultant shall review and summarize local land use compatibility and identify potential impacts of proposed improvements. Consultant shall review land use and zoning maps. Natural resources and energy supply - Consultant shall review proposed improvements, construction techniques, and materials to assess opportunities and impacts. Noise and compatible land use – Noise contours will not be completed as part of this Airport Master Plan. Socioeconomics, environmental justice, and children’s environmental health and safety risks - Consultant will review and summarize socioeconomic impacts including shifts in patterns of population movement and growth; public service demands; changes in business and economic activities; and other factors identified by the public. Visual effects (including light emissions) - Consultant will prepare a summary of increased light emissions and visual effects created through the construction of the proposed improvements. Water resources (including wetlands, floodplains, surface waters, groundwater, and wild and scenic rivers) Wetlands and Waters of the US – Consultant shall review existing information to identify potential wetland resources in the Project area including historic aerial photos, National Wetlands Inventory, and Natural Resource Conservation Service County Soil Survey. Note: A wetland delineation or any site reconnaissance is outside this scope of services. Floodplains – Consultant shall review FEMA maps to determine if any of the study area is within the 100- year floodplain. 16 | P a g e Stormwater and Water Quality – Consultant shall review on site drainage patterns and site uses to determine the potential for water quality impacts. Consultant will coordinate with US Army Corps of Engineers to confirm that no protected resources exist in the vicinity of the project. NEPA Analysis will provide a background overview of impact categories that will be used in the assessment of development alternatives. The Preferred Alternative will be reviewed to assess and document the likely impacts of the proposed improvements and serve as the basis for future Environmental Assessments. The Consultant shall recommend additional study for individual impact categories that may be required based on the Preferred Alternative selected. Sub-task 4.3.7 – Local Surface Transportation System Analysis Consultant will summarize and depict the existing and planned improvements for the local area surface transportation network. Sub-task 4.3.8 – Land Use Analysis Consultant will summarize and depict the following: • Base Zoning – Consultant will summarize and depict existing and planned on-airport and off-airport zoning/land uses covering the existing FAR Part 77 Surfaces. • Overlay Zoning – Consultant will summarize and depict existing adopted City and County Airport overlay zones. Product: A summarization and depiction of relevant content. Task 4.4 - Evaluate and Present the Existing Landside Elements of the Airport Consultant will evaluate and present an understanding of the issues and opportunities related to landside facilities and services of the Airport for use in subsequent phases of the master plan. The following sub-tasks will form the framework for examining the landside elements of the Airport: Sub-task 4.4.1 – Utilities Consultant will summarize and depict the existing utilities, to include water, gas, sanitary sewer, storm water, electric, telephone, communications, and any other utilities within the airport boundaries. Existing utility easements and any specified development setbacks located within airport property will be depicted and/or noted. Existing local utility provider drawings (electronic files when available) will be used to provide data for this task. Existing mapping of natural site conditions will be consolidated into a common base map for use in the project. Sub-task 4.4.2 – Local Emergency Medical/Fire Services (EMS) Consultant will summarize and depict local emergency response facilities and capabilities. 17 | P a g e Sub-task Task 4.4.3 – Airport Perimeter Fencing Consultant will summarize and depict airport perimeter fencing and access to the airport operations area. The location and configuration of controlled/uncontrolled vehicle and pedestrian access gates will be documented. Sub-task 4.4.4 – Airport Surface Road Access, Vehicle Parking, and Pedestrian Access Consultant will summarize and depict the location and configuration of existing auto parking; vehicle parking conformance to local standards; internal airport access roads; and pedestrian access to aircraft. The location and configuration of controlled/uncontrolled vehicle access points (gates, etc.) to the airport will be documented. Common vehicular access routes within the airport’s landside areas (hangars, aprons, etc.) and planned future connections will be identified through coordination with the Airport. Sub-task 4.4.5 – General Aviation (GA) Terminal Areas Consultant will summarize and depict the GA Terminal Area facilities including corporate office and manufacturing facilities, FBOs, flight schools, public terminal buildings and Airport administration and maintenance/vehicle storage facilities, non-aeronautical activities, and other large scale high intensity operations on the Airport. Sub-task 4.4.6 – Hangars Consultant will summarize and depict the number of units, total square footage, and condition of aircraft storage units on the Airport (based on a visual exterior inspection and/or information provided by City staff). A summary of current hangar occupancy will be prepared based on data provided by airport management. Product: A summarization and depiction of relevant content. Task 4.5 - Evaluate and Present the Existing Airside Elements of the Airport Consultant will evaluate and present an understanding of the issues and opportunities related to airside facilities, design standards, and airspace and approach procedures of the Airport and airspace for use in subsequent phases of the master plan. The following sub-tasks will form the framework for examining the airside elements of the Airport: Sub-task 4.5.1 – Airside Facilities Consultant will summarize and depict existing airside facilities data gathered from a variety of sources to provide an inventory and understanding of the issues and opportunities surrounding the following airside elements: • Aprons – Consultant will summarize and depict airfield apron areas as well as the location, size, and number of based and itinerant aircraft parking spaces/tiedowns for the Airport’s existing apron areas. • Taxiways and Taxilanes – Consultant will summarize and depict the existing taxiway and taxilane network on the Airport. • Runways – Consultant will summarize and depict the existing runways on the Airport. 18 | P a g e • Airfield Pavements – Consultant will summarize and depict pavement thickness (if information is available), pavement markings, pavement strength (if information is available), pavement condition (based on latest PCI inspection), and construction history of airside facilities such as runways, taxiway/taxilane and apron pavements. The most recent WSDOT Pavement Management Plan for the airport will be utilized, in addition to a review of existing design drawings. • Support Facilities – Consultant will summarize and depict the airside support facilities such as airfield lighting, signage, weather reporting equipment, NAVAIDS, fuel tanks, and fueling facilities. Sub-task 4.5.2 – FAA Design Standards Consultant will summarize and depict known non-standard conditions identified in previous planning studies and any additional conformance issues based on the existing Runway Design Code (RDC) and the approach type/category. Sub-task 4.5.3 –Airspace and Approach Procedures Consultant will summarize and depict the latest available information for airspace, airport traffic patterns and procedures, TERPS/Part 77 Airspace, and approach procedures: • Area Airspace Review - Consultant will summarize and depict Airport airspace. • Traffic Patterns – Consultant will summarize and depict existing traffic patterns and aircraft operating procedures. • TERPS – Consultant will summarize and depict an analysis of any existing or future TERPS surfaces and any obstructions. AGIS data will be used if available for the preliminary analysis, then incorporated into the final ALP drawing set. • PART 77 Airspace – Consultant will summarize and depict an analysis of existing FAR Part 77 surfaces and any existing obstructions. AGIS data will be used if available for the preliminary analysis, then incorporated into the final ALP drawing set. • Approach Procedures – Consultant will summarize and depict existing approach procedures and any known deficiencies. • Ultralight & Glider Procedures – Consultant will summarize the existing ultralight and glider operations and procedures at the airport. Product: A summarization and depiction of relevant content. Task 4.6 – Evaluate and Present the Existing Airport Administration Elements Consultant will evaluate and present an understanding of the issues and opportunities related to the Airport administration elements for use in subsequent phases of the master plan. The following sub- tasks will form the framework for examining the administration elements of the Airport: 19 | P a g e Sub-task 4.6.1 – Airport Ownership & Management Consultant will summarize and depict pertinent information as it relates to the ownership and management of the Arlington Municipal Airport, which may or may not include the following: • Airport Ownership • Airport Maintenance • Airport Property Leasing Sub-task 4.6.2 – Relevant State and Federal Regulations Consultant will summarize and depict pertinent information as it relates to relevant State and Federal regulations governing the Arlington Municipal Airport, which may or may not include the following: • Federal Regulatory Standards • Grant Assurances/Compliance Sub-task 4.6.3 – Airport Financials Consultant will summarize and depict financial history for the Arlington Municipal Airport to include: • Operating Revenue and Expenses • Rates and Charges Fee Schedule Product: A summarization and depiction of relevant content. Task 4.7 – Prepare Existing Conditions Analysis Chapter Consultant will develop a chapter summarizing the tasks, sub-tasks, and pertinent information outlined above. The draft chapter will provide information for subsequent decisions. This chapter will be submitted to the City and FAA for review and comment. Product: A narrative and graphical summary of the elements completed within Task 4; the chapter will be revised as necessary based on review comments and will subsequently become chapters of the Airport Master Plan report. ELEMENT 5 – AVIATION ACTIVITY FORECASTS Per FAA guidelines, the AMP will include updated activity forecasts including based aircraft, annual aircraft operations, activity peaking, fleet mix, instrument approaches and operations, and distribution between local and itinerant operations to assess the future demand at the Airport. The existing and future critical aircraft will be identified through the forecast update. The base year for data will be CY 2023. Forecasts will focus on the 20-year window, with reporting in the 5-, 10-, 20- and 50- year increments. Recent previous forecasting and airport activity analysis efforts such as the FAA TAF and previous Airport Master Plan Forecasts will serve as reference material during the development of the updated aviation activity forecasts. 20 | P a g e Task 5.1 - Prepare Aviation Activity Forecasts Based on the established baseline of the airport activity data, forecasts of future aviation demand levels will be developed by the Consultant, using trend analysis, market share analysis or similar methodologies. Socioeconomic and airport activity data collected during the existing conditions analysis will be analyzed for input into the forecasting analyses. Updated forecasts will be developed for the following Sub-Tasks: Sub-task 5.1.1 – Based Aircraft Consultant will summarize and depict pertinent information as it relates to the forecast number of based aircraft (single engine, multi-engine piston, single/multi-engine turboprop, business jets, helicopters, and other aircraft (light sport aircraft, gliders, ultralights). Forecast based aircraft fleet will be further organized by Runway Design Code (RDC) and operating weight. Sub-task 5.1.2 –Aircraft Operations Consultant will summarize and depict pertinent information as it relates to the forecast number of annual aircraft operations including mix of general aviation itinerant and local operations; commercial operations; and military operations. The distribution of fixed wing and helicopter operations will be included for each forecast year. Sub-task 5.1.4 – Activity Peaking Consultant will summarize and depict pertinent information as it relates to the forecast aviation activity peaking (peak month, design hour, peak hour operations). Sub-task 5.1.5 – Fleet Mix Consultant will summarize and depict pertinent information as it relates to the forecast of the fleet mix for preferred aircraft operations forecast by RDC and weight. Sub-task 5.1.6 – Critical Aircraft Consultant will summarize and depict pertinent information as it relates to the forecast critical aircraft for each forecast year. Based on existing and future aircraft operations forecasts, the Consultant will determine the existing and future critical aircraft (500 annual operations, including local and itinerant, excluding touch and go’s). The existing and future critical aircraft will determine the existing and future RDC, upon which FAA design standards are predicated. Product: Preparation of general aviation forecasts in 5-year intervals for the 20-year planning period. Task 5.2 – Preferred Forecasts Based on a review of the updated forecasts and TAF projections, the Consultant will recommend a “preferred forecast” for the update. The City, with input (as desired) from stakeholders and the Consultant, will identify the preferred forecasts to be carried forward to develop scenarios for future facilities. Product: The selection of a preferred forecast scenario. 21 | P a g e Task 5.3 - Develop Forecast Chapter Consultant will develop a chapter summarizing the tasks, sub-tasks, and pertinent information outlined above. The draft chapter will provide information for subsequent decisions. This chapter will be submitted to the City and FAA for review and comment. Product: A narrative and graphical summary of the forecasting analysis and preferred aviation activity forecasts; the chapter will be revised as necessary based on review comments and will become a chapter of the Airport Master Plan report. Task 5.4 - Forecast Approval The FAA Seattle Airports District Office (ADO) will review forecasts of aviation demand. Based on its review, the ADO will approve the forecasts and existing and future critical aircraft as submitted, or provide comments and request revisions to be made by the Consultant (for subsequent review by the FAA Seattle ADO). The FAA spreadsheets, “Comparison to TAF” and “Forecast Summary” will be included in the forecast chapter appendix. The forecast spreadsheets may be found on the FAA web site. Product: FAA approval of Aviation Activity Forecasts for use in subsequent tasks. Note: This element will serve as a baseline for consideration, analysis, and recommendation conducted as part of other Study elements. Aviation Activity Forecasts element documentation will be presented as part of the Study. As this element serves as a basis for subsequent Study elements, the Consultant will perform no effort and incur no expense for other elements related to the Aviation Activity Forecasts until the City has received approval and acceptance of this Aviation Activity Forecasts element. ELEMENT 6 – FACILITY REQUIREMENTS The facility requirements will focus on the facility improvements needed to accommodate projected demand safely and efficiently for the twenty-year planning period (2024-2044) consistent with current FAA standards. Task 6.1 – Define Updated Airfield Design Standards and Analyze Airfield Conformance The Consultant will conduct an evaluation of the forecast critical aircraft and appurtenant FAA airport design standards and FAR Part 77 airspace standards based on the existing approach type/category for each runway end. Any non-conforming items will be documented. Non-standard Items will be addressed in the airport development alternatives evaluation. Product: Identification of any non-conforming facility configuration based on existing and future RDC. 22 | P a g e Task 6.2 – Define Landside Elements Requirements Based on the existing conditions analysis, forecasts of aviation activity, demand considerations, and input from the City and PAC, the Consultant will summarize and depict a series of facility requirements necessary to satisfy future demand and address any issues identified in the Landside Elements analysis. In addition to the typical landside facility needs, a detailed analysis will be developed for the following elements: - Electrification, Solar Microgrid - AAM Support Facilities - Non-Aeronautical Development Areas & Section 163 - Utility Improvements - Terminal Siting - ATCT Siting - Alternative Fuels Product: Formulation of “landside elements” facility requirements to serve as a guide for the preparation of the development alternatives. Task 6.3 – Define Airside Elements Requirements Based on the existing conditions analysis, forecasts of aviation activity, demand considerations, and input from the City and PAC, the Consultant will summarize and depict a series of facility requirements necessary to satisfy future demand and address any issues or opportunities identified in the Airside Elements analysis, including a detailed analysis of the following elements: - Vertiport Siting & AAM - Glider Operations Area o Operational Safety, Compatibility with Powered Aircraft - Ultralight Runway & Operations o Operational Safety, Compatibility with Aircraft Operations - Alternative Turf Landing Area Product: Formulation of “airside elements” facility requirements to serve as a guide for the preparation of the alternatives analysis. Task 6.4 – Develop Facility Requirements Chapter The Consultant will develop a chapter describing the tasks outlined above. The chapters will be submitted to the City, WSDOT, and FAA for review and comment. Product: A narrative and graphical summary of the facility requirements; the chapter will be revised as necessary based on review comments and will become a chapter of the report. ELEMENT 7 – ALTERNATIVES ANALYSIS In coordination with the public involvement process, the purpose of this element is to evaluate the effects of the proposed development solutions identified in the facility requirements in the form of airport development alternatives, thus providing the technical basis necessary for selecting a 23 | P a g e “preferred” development plan for the airport. Task 7.1 – Identify and Prepare Alternatives Consultant will, based on the facility requirements, prepare, and depict potential airport development alternatives for community and regulatory agency discussion. • Three (3) airside development alternatives • Three (3) landside development alternatives • Two (2) Vertiport siting alternatives • Three (3) Air Traffic Control siting alternatives • A no-action option will be prepared for evaluation. The airport development alternatives will be prepared using an aerial photo base and AGIS data, when available, combined with the electronic file for the Airport Layout Plan that depicts existing conditions. Task 7.2 – Evaluation of Development Alternatives Consultant will develop a detailed evaluation to summarize and depict a comparison of the merits and deficiencies of the development alternatives under consideration. An evaluation matrix will be prepared to compare the composite rankings of each alternative. Factors to be considered in the evaluation include: Sub-task 7.2.1 - Ability to Serve Forecast Demand: Each alternative will be evaluated to determine its ability to meet forecast demand levels within accepted performance standards such as aircraft delay and airport user convenience. These evaluations will be performed for each type of facility and will be aggregated to permit comparison. The results of this evaluation process will be quantified to the extent possible for use in the evaluation matrix. Sub-task 7.2.2 - Aeronautical & Non-aeronautical Demand: The development alternatives will analyze the market demand and opportunities for aeronautical and non-aeronautical development at the airport. This will include a snapshot of regional trends and how the Airport fits within the State system of airports. Sub-task 7.2.3 - Airport Design Standards: Each alternative will be evaluated toward FAA airport design standards. Potential approach obstructions and required mitigation, if any, will be identified. Potential impacts on existing airport or tenant facilities will be addressed. Sub-task 7.2.4 - Airspace Compatibility: Using the airspace requirements developed earlier and the forecasts of aviation activity, potential impacts to airspace and related operations will be evaluated for each alternative. This will include VFR airport traffic patterns, existing instrument approach and departure (TERPS) surfaces. 24 | P a g e Sub-task 7.2.5 - Land Use, Transportation, and Environmental Compatibility: The proposed development alternatives will be evaluated to determine the impact on local land use, local transportation systems, and the environment (the environmental analysis will generally be a high level overview of the relevant NEPA impact categories). Sub-task 7.2.6 – Ultralight Operations: The development alternatives will include a review of the existing ultralight operations area and propose changes/modifications as necessary to improve safety and accommodate future facility improvements needed to meet demand. Sub-task 7.2.7 – Glider Operations: The development alternatives will include a review of the existing glider operations area and propose changes/modification as necessary to improve safety and accommodate future facility improvements needed to meet demand. Product: A summarization and depiction of the evaluation of airside and landside development alternatives presented. Task 7.3 – Runway Protection Zone (RPZ) Analysis Consultant shall identify and summarize the relevant information from the FAA’s Interim Guidance on Land Uses Within a Runway Protection Zone, FAA Airport Design Advisory Circular (AC) 150/5300-13B, 14 CFR Part 77. Sub-task 7.3.1 - Identify and Evaluate Existing and Future RPZ Deficiencies Consultant shall prepare a summary and depiction of relevant existing and future RPZ deficiencies to be addressed in the RPZ Analysis. RPZ deficiencies to be considered include: • Roadways and bridges • Buildings and structures • Recreational land use • Fuel storage facilities • Hazardous material storage • Wastewater treatment facilities • Above-ground utility infrastructure, including any type of solar panel installations • Wildlife hazard attractants such as retention ponds or municipal landfills Sub-task 7.3.2 - RPZ Alternatives Analysis Consultant shall prepare preliminary development alternatives to address RPZ deficiencies based on previous work product and input from the City and FAA. The RPZ alternatives will be merged in with the airside alternatives providing a total of three alternatives to accommodate both the airside and RPZ improvements. 25 | P a g e Areas of emphasis for analysis of alternatives shall include: • A description of each alternative including a narrative discussion and exhibits or figures depicting the alternative. • A practicability assessment of the feasibility of the alternative in terms of cost, constructability, and other factors. • Identification of all Federal, State, and local transportation agencies involved or interested in the issue. • Analysis of the specific portion and percentages of the RPZ affected, drawing a clear distinction between the Central Portion of the RPZ versus the Controlled Activity Area, and clearly delineating the distance from the runway end and runway landing threshold. • Analysis and identification of issues affecting sponsor control of the land within the RPZ. Product: Graphical depictions of airside alternatives and summary of analysis. Sub-task 7.3.3 - Select Preferred RPZ Development Alternative Consultant shall provide a recommendation for the preferred development alternative based on FAA and City review and comment of the preliminary development alternatives. A preferred alternative will be recommended with a description of the basis for the preference over the other alternatives. The recommendations will be presented to the City for final review and approval. The preferred alternative will be consistent with all applicable FAA technical standards and regulations unless FAA agrees to a modification of standards in their approval of the preferred alternative. Product: Consultant shall provide a graphic depiction and narrative description of the preferred alternative. Sub-task 7.3.4 - Prepare RPZ Assessment Summary Consultant shall develop a written summary to be included in the Alternatives Chapter, that summarizes the RPZ requirements and deficiencies as outlined above for City and FAA review and comment. The draft summary will provide information for subsequent analysis and decisions. Product: A narrative and graphical summary of RPZ requirements and the existing and future RPZ deficiencies will be completed and included in the Alternatives Chapter. Task 7.4 Advanced Air Mobility (AAM) Planning The Consultant and City understand that the growth in Advanced Air Mobility will change the aviation industry significantly including the operations at airports and its airspace. The need to prepare for the growth in both manned and unmanned passenger and cargo AAM is necessary and will be included in the Airport Master Plan in order to help the Airport forecast the growth in AAM, the facility improvements needed to support their operations, as well as integration with existing general aviation operations. 26 | P a g e Sub-task 7.4.1 – Summarize Advanced Air Mobility & Forecasted Growth Consultant will summarize current Advanced Air Mobility trends including manned and unmanned aerial vehicles, battery and hydrogen powered aircraft, and electric vertical takeoff and landing (eVTOL) aircraft and anticipated growth over the 20-year planning period based on current available information. Sub-task 7.4.2 – Summarize Advanced Air Mobility Anticipated Facility Needs Consultant will summarize and depict pertinent information as it relates to the facility improvements needed for AAM support facilities including, but not limited to a passenger terminal, utilities, aircraft landing and parking areas, as well as fueling, recharging or vehicle maintenance facilities. Sub-task 7.4.3 - Prepare Advanced Air Mobility Summary Consultant shall develop a written summary to be included in the Alternatives Chapter, that summarizes Advanced Air Mobility’s anticipated growth over the 20-year planning period and associated facility improvements needed to support their operations for City and FAA review and comment. Product: A narrative summary of Advanced Air Mobility will be completed and included in the Alternatives Chapter. Task 7.5 Vertiport Siting Analysis Sub-task 7.5.1 – Vertiport Siting Overview Consultant will summarize and depict pertinent information as it relates to the development of a Vertiport including the airspace, approaches and departures, and aircraft routing to support anticipated volume of daily eVTOL operations. Sub-task 7.5.2 – Vertiport Siting Facility Improvements Consultant will summarize and depict pertinent information as it relates to the development of the Vertiport’s support facilities including; but not limited to, a passenger terminal, aircraft fueling, and utility infrastructure improvements. Sub-task 7.5.3 – Prepare Vertiport Siting Alternatives Analysis Consultant shall prepare two (2) preliminary development alternatives to site a vertiport and its support facilities for the City’s consideration. The preliminary alternatives shall include: • A description of each alternative including a narrative discussion and exhibits or figures depicting the alternative. • A practicability assessment of the feasibility of the alternative in terms of cost, constructability, and other factors. 27 | P a g e Product: Graphical depictions of the vertiport siting alternatives and summary of each alternatives to be included in the siting report. Sub-task 7.5.4 - Select Preferred Vertiport Siting Alternative Consultant shall provide a recommendation for the preferred vertiport siting alternative based on FAA and City review and comment of the preliminary siting alternatives. A preferred alternative will be recommended with a description of the basis for the preference over the other alternatives. The recommendations will be presented to the City for final review and approval. Product: Consultant shall provide a graphic depiction and narrative description of the preferred alternative. Sub-task 7.5.5 - Prepare Vertiport Siting Report Consultant shall develop a written siting report to be included in the Alternatives Chapter, that summarizes the vertiport siting considerations, facility improvements needed, and preliminary and preferred siting location to the City and FAA for review and comment. Product: A narrative summary of the vertiport siting analysis along with the preliminary and preferred siting alternatives will be completed and included in the Alternatives Chapter. Task 7.6 Air Traffic Control Tower (ATCT) Siting Analysis A preliminary siting analysis to identify potential sites for a future Air Traffic Control Tower will be included in the Airport Master Plan. The forecasts prepared as part of Element 5 will identify potential timing when aircraft operations may warrant the addition of an ATCT. Sub-task 7.6.1 – Preliminary ATCT Site Alternatives Consultant shall prepare three (3) preliminary ATCT sites and a comparison of sites for the City’s consideration. The preliminary alternatives shall include: • A description of each site alternative including a narrative discussion and exhibits or figures depicting the alternative. • A comparison and evaluation of sites to review line of sight, field of view, access availability, utilities availability, site preparedness, development compatibility and site land parcel availability. Product: Graphical depictions of the ATCT siting alternatives and summary of each alternative with a comparison to sites to be included in the siting report. 28 | P a g e Sub-task 7.6.2 – Preferred Site Recommendation Consultant shall provide a recommendation for the preferred ATCT site based on FAA and City review and comment of the preliminary siting alternatives. A preferred alternative will be recommended with a description of the basis for the preference over the other alternatives. The recommendations will be presented to the City for final review and approval. Product: Consultant shall provide a graphic depiction and narrative description of the preferred ATCT site. Sub-task 7.6.3 – ATCT Siting Report Consultant shall develop a written siting report to be included in the Alternatives Chapter, that summarizes the ATCT siting considerations, preliminary and preferred siting location to the City and FAA for review and comment. Product: A narrative summary of the Air Traffic Control siting along with the preliminary and preferred siting alternatives will be completed and included in the Alternatives Chapter. Task 7.7 – Preferred Development Alternative Based on review and comment of the preliminary development alternatives presented in the chapter, the City of Arlington will select a preferred development alternative for the Consultant to proceed on with Implementation phase of the master plan. The preferred alternative may include elements from one or more of the preliminary development alternatives, or may include refinements that were created during the evaluation of the preliminary alternatives. Comments provided by the master plan PAC, FAA, City, WSDOT, airport users and tenants, and the public will be documented and summarized in memo form by the Consultant. A preferred alternative will be recommended with a description of the basis for the preference of the alternative over the others. The recommendations will be presented to the City for final review and approval of the preferred alternative. As noted earlier, the preferred alternative must be consistent with all applicable FAA technical standards and regulations. Product: The City’s selected preferred development alternative to be reflected in graphic depiction and narrative description. Task 7.8 – Prepare Development Alternatives Chapter The Consultant will develop a chapter describing the tasks outlined above. This chapter will be submitted to the City and FAA for review and comment as described in the Public Involvement Element. Product: A narrative and graphical summary of the alternatives analysis; the chapter will be revised and/or amended as necessary based on review comments and will become a chapter of the report. 29 | P a g e ELEMENT 8 –CAPITAL IMPROVEMENT PLAN (CIP) The Consultant will work closely with the City to identify key development priorities to be reflected in the updated CIP. The cost of each project will be listed with the amount of anticipated FAA and WSDOT funding defined based on current funding eligibility. The CIP will provide an annual breakdown of projects for the short-term period (years 1-5); then overall groupings of projects provided for the intermediate (years 6-10) and long-term (years 11-20) periods. Task 8.1 – Prepare CIP Spreadsheet The Consultant will prepare a 20-year Airport CIP, which will include recommended phases of development, possible funding sources, including an evaluation of the airport’s predicted available FAA grant funding based on current funding legislation. The CIP will also estimate local expenses associated with project implementation that are not typically eligible for FAA funding. The short-term period of the CIP (years 1-5) will be organized with prioritized annual project listings; projects included in the intermediate and long-term periods will be prioritized within the overall timeframe. A phasing diagram will identify each development and major pavement maintenance project programmed in the 20-year planning period. Product: A 20-year CIP (in spreadsheet form and project phasing diagram, with associated text. Task 8.2 – Prepare CIP Cost Estimates The Consultant will prepare detailed engineering-level cost estimates for each project within the 20- year CIP. The Consultant will review the organization of the projects over the 20-year period based on available funding, maintenance needed, and airport needs. Product: Cost estimates for each project in the 20-year CIP. Review of the CIP spreadsheet and organization of projects. Task 8.3 – Prepare CIP Chapter The Consultant will develop a chapter describing the tasks outlined above. This chapter will be submitted to the City and FAA for review and comment as described in the Public Involvement Element. Product: A narrative and tabular summary of the implementation plan. The chapter will be revised and/or amended as necessary based on review comments and will become a chapter of the report. ELEMENT 9 - AIRPORT LAYOUT PLAN DRAWINGS The previous Airport Layout Plan drawing set will be replaced (redrawn), to reflect current conditions, updated master plan development recommendations, and all applicable FAA requirements. The major projects proposed in the Capital Improvement Program (CIP) will be shown on the ALP in schematic form. All drawings will be created in AutoCAD Version 2018 and formatted with color imaging and use of color aerial photography and AGIS data, developed according to FAA SOP 2.00 and 3.00. 30 | P a g e ALP Drawing Set Submittals 1. Preliminary Draft ALP Drawing Set (PDF to the City, and FAA Seattle ADO for informal coordination with FAA ALP Checklist). 2. Draft ALP Drawing Set (PDF to the FAA Seattle ADO for airspace review). 3. Final ALP Drawing Set (3 signed printed copies); PDF copy to FAA, WSDOT, and City. The Consultant will be responsible for submitting a signed copy of the FAA ALP checklist with copies of the draft ALP submittal to the FAA. Following completion of FAA and local review, the Consultant will make all necessary revisions; comments provided by City staff, the PAC, and others will be addressed during the same revision period. Note: The Airport Layout Plans Set will include 16-18 drawings to include the following: 1. Cover Sheet 2. Airport Data Sheet 3. Airport Layout Plan Drawing 4. Terminal Area Plan Drawings I. East Development Area II. Southwest Development Area III. West Development Area IV. Northwest Development Area 5. Airspace Drawing – FAR Part 77 6. Runway Protection Zone (RPZ) / Inner Approach Plan & Profile Drawings I. Runway 16 & 34 RPZ / Inner Approach Plan & Profile II. Runway 11 & 29 RPZ / Inner Approach Plan & Profile 7. Approach Plan & Profile Views for Each End I. Runway 16 Plan & Profile Views II. Runway 34 Plan & Profile Views III. Runway 11 Plan & Profile Views IV. Runway 29 Plan & Profile Views 8. Threshold Siting Surface Drawing for Each Runway End II. Runway 16 & 34 Threshold Siting Surface III. Runway 11 & 29 Threshold Siting Surface 9. On-Airport Land Use Plan 10. Off-Airport Land Use Plan 11. Exhibit A – Property Plan Task 9.1 – Cover Sheet A cover sheet drawing will be prepared to incorporate the project information, location, and Airport Layout Plan approval letter signed by FAA and the City. Product: Preparation of a cover sheet in AutoCAD format, compatible with the file format currently used by the City. 31 | P a g e Task 9.2 – Airport Data Sheet An Airport Data Sheet drawing will be prepared to incorporate the project information and data specific to the Airport Layout Plan drawing. Product: Preparation of a data sheet in AutoCAD format, compatible with the file format currently used by the City. Task 9.3 - Airport Layout Plan An Airport Layout Plan (ALP) drawing shall be prepared in accordance with the findings, recommendations and approvals resulting from the study. The ALP shall be developed utilizing the data collected and exported into AutoCAD, Version 2018. Additionally, the ALP will be compatible with the file format currently used by the City. The Airport Layout Plan will contain the information as required in FAA Advisory Circular 150/5300- 13B, and the most current FAA SOP 2.00 and SOP 3.00. The Airport Layout Plan will contain sufficient data to obtain approvals from the FAA. The Airport Layout Plan will be depicted as a black and white line drawing with color, as needed, to help differentiate the line work and hatching. Product: Preparation of an Airport Layout Plan in AutoCAD format, compatible with the file format currently used by the City. Task 9.4 – Terminal Area Plan Drawings Individual Terminal Area Plans will be prepared to depict the existing and proposed facilities for various areas within airport property. The plans will generally be comprised of, but not limited to existing general aviation facilities and any new general aviation areas (locations to be determined through master plan evaluation). Sub-task 9.4.1 - Terminal Area Plan – East Development Area Sub-task 9.4.2 - Terminal Area Plan – Southwest Development Area Sub-task 9.4.3 - Terminal Area Plan – West Development Area Sub-task 9.4.4 – Terminal Area Plan – Northwest Development Area Product: Individual Terminal Area Plan sheets projecting development consistent with the ALP drawing, but in greater detail. Task 9.5 - Airport Airspace Drawing (FAR Part 77) The FAR Part 77 drawing depicts the plan view of the ultimate FAR Part 77 imaginary surfaces for the airport. The existing and future full-length approach plan and profile views to each runway end. Any obstructions will be listed, the amount of penetration determined (using AGIS data) and their proposed disposition will be identified. Fifty-foot contour intervals will be shown for all FAR Part 77 imaginary 32 | P a g e surfaces for full length of all approach surfaces. NOS Obstruction Chart and AGIS obstruction data will be incorporated into the drawing, as appropriate. USGS quadrangle maps or AGIS data will be utilized for the base layer on the Part 77 plan view. Product: A FAR Part 77 airspace plan drawing for the airport Task 9.6 - Runway Protection Zone (RPZ)/Inner Approach Plan & Profile Drawings Drawings will be prepared that show the plan view of the Runway Protection Zones (RPZ) and plan and profile views of the inner portion of the runway approach surface for each runway end. In addition, obstacle clearance surfaces (OCS) or TERPS instrument runway departure surfaces will be depicted, as applicable. Any obstructions within the RPZ or the other noted surfaces will be identified and a recommended disposition will be provided. Aerial photography and AGIS data may be used to develop these drawings. This drawing may be combined with other drawings. Sub-task 9.6.1 – Runway 16 & 34 RPZ / Inner Approach Plan & Profile Sub-task 9.6.2 – Runway 11 & 29 RPZ / Inner Approach Plan & Profile Product: A Runway Protection Zone/Approach Plan and Profile drawing that shows the RPZs for each runway end at the airport. Task 9.7 - Approach Plan and Profile for Each Runway End Drawings will be prepared that show the existing and future full approach plan and profile for the approaches to each runway. In addition, obstacle clearance surfaces (OCS) or TERPS instrument runway departure surfaces will be depicted, as applicable. Any obstructions within the approaches will be identified and a recommended disposition will be provided. This drawing may be combined with other drawings. USGS maps and AGIS data will be utilized. Sub-task 9.7.1 – Runway 16 Plan & Profile Views Sub-task 9.7.2 – Runway 34 Plan & Profile Views Sub-task 9.7.3 – Runway 11 Plan & Profile Views Sub-task 9.7.4 – Runway 29 Plan & Profile Views Product: An Approach Plan and Profile drawing that shows the Part 77 approaches for each runway end. The ultimate Part 77 approach plan and profile will be prepared for the most critical airfield configuration (existing or ultimate). TERPS instrument runway departure surfaces will also be depicted if applicable. Task 9.8 – Threshold Siting Surface Drawing for Each Runway End A Threshold Siting Surface Drawing will be prepared based on the findings and recommendations 33 | P a g e reflected in the preferred alternative. A plan showing the existing and ultimate threshold siting surface will be developed for each runway end. Plan and profile views of each area will be developed identifying all physical obstructions. Obstruction heights and locations will be noted based on AGIS data. Any obstruction requiring removal or relocation to meet FAA standards will be noted and an action plan identified. Sub-task 9.8.1 – Runway 16 & 34 Threshold Siting Surface Sub-task 9.8.2 – Runway 11 & 29 Threshold Siting Surface Product: A Threshold Siting Surface drawing depicting the surfaces for each runway end. This drawing may be combined with other drawings, if appropriate. Task 9.9 – On-Airport Land Use Plan The Land Use Plan drawing will depict existing and recommended uses of all land within the ultimate airport property. Current zoning designations for the Airport will also be depicted. The Land Use Plan will be illustrated on a drawing (same sheet size and scale as the ALP) and described within the body of the Master Plan document. The Consultant will work with the City and County during the development of the On-Airport Land Use Plan to ensure accurate depiction of existing and proposed land uses. The airport layout plan and on-airport land use plan drawings are intended to provide a clear path for effective and efficient facility development based on anticipated demand, while providing airport management adequate flexibility to refine facility configurations as needed to respond to changing market conditions. Product: An On-Airport Land Use Plan for all land within the ultimate airport property. Task 9.10 – Off-Airport Land Use Plan The Off-Airport Land Use Plan drawing will depict existing and recommended uses of all land in the vicinity of the airport, generally identified as that area surrounding the airport, generally within ½-mile of the facility. Land uses will be depicted by comprehensive plan land use categories, including such as agriculture, residential, industrial, commercial, open space, aviation-related, public, etc. Current zoning designations may also be depicted. Off-airport land use will be illustrated on a drawing (same sheet size as the ALP) and described within the body of the Master Plan document. Any findings found in this study effort will be incorporated into the environs land use recommendations, which will be provided to any affected governmental entity near the Airport. The Consultant will work with City and County planning during the development of the Off-Airport Land Use Plan drawing to ensure that recommendations needed to implement any changes in land use designations or zoning have been shared with local planning agencies. It is noted that master plan addresses a 20-year planning horizon that does not typically require immediate implementation for all action items. 34 | P a g e Product: An Off-Airport Land Use Plan for lands in the vicinity of the airport. Task 9.11 –Property Plan Map An Airport Property Map is a snapshot of the inventory of parcels dedicated airport property It is not a survey map or legal document. An updated Property Plan is needed to depict existing airport property interests to current FAA standards. Research Property Information. The Engineer shall research and obtain available existing airport property/land use information from the Owner, FAA as well as previous airport plans and drawings. Property research shall be conducted in the following manner: • The Engineer is responsible for obtaining recorded property Ownership & Encumbrance (O&E) information. Property research shall date back to Land Patent. • Research existing airport property interests (e.g. fee, easement). • Research recorded encumbrances upon existing airport property. • Research FAA land acquisition grant history. Note: The scope does not include a title search or property boundary survey. Best available information will be used. No property ownership and encumbrance research shall be conducted on future airport property areas identified in planning study. Prepare a Property Plan Electronic Base Map. The Engineer shall utilize available section corner information and researched legal descriptions to prepare the electronic mapped record drawing of airport property interests and encumbrances. No site survey shall be completed. Encumbrances will only be mapped to the extent possible from recorded documents. Prepare Property Plan Printed Drawings & Tables. The Engineer shall prepare the Exhibit “A” / Airport Property Map in accordance with FAA ARP SOP No. 3.00, Standard Operating Procedure (SOP) for FAA Review of Exhibit “A” Airport Property Inventory Maps (October 1, 2013). Detailed information on airport property interests and encumbrances on existing airport property shall be presented in a tabular format. Prepare Exhibit “A” Recordation and Encumbrance Booklet. The Engineer shall compile all property research documents and drawings to prepare an Exhibit “A” Recordation and Encumbrance Booklet to meet FAA SOP standards. Any property discrepancies will be documented. Resolution of property discrepancies is not included within the scope of work. Internal Quality Control. The Engineer shall perform an internal review of the Property Plan documents. Documentation & Review Process. The Engineer shall assemble all property documentation into a submittal package. Engineer will prepare an electronic PDF package. Engineer will submit Airport Property Map plan sheet, checklist, and backup documentation to Owner and FAA for review and acceptance. Product: A Property Plan Map to be included in the plans set. 35 | P a g e ELEMENT 10 – AIRPORT SUSTAINABILITY PLANNING Task 10.1 – Recycling and Solid Waste Management Plan The FAA Modernization and Reform Act of 2012 (FMRA) extended the FAA Airport Improvement Program through 2015. Along with the reauthorization of the program, FMRA included a number of changes to the AIP program. One such change is the requirement of airport sponsors to develop a recycling and solid waste management plan. The scope must be consistent with applicable State and local recycling laws and must include the following: 1 A waste audit; 2 The feasibility of solid waste recycling at the airport; 3 Minimizing the generation of solid waste at the airport; 4 Operation and maintenance requirements; 5 The review of waste management contracts; and 6 The potential for cost savings or the generation of revenue. Sub-task 10.1.1 - Waste Audit The Consultant will perform a waste audit of all current sources of waste material currently generated on the airport. The audit will summarize material source, amount, current disposal protocol, and applicable State and Federal requirements for disposal, if any. This will include waste material generated from standard annual operations at the airfield and a basic summary of construction waste material generated through airfield improvement projects. The waste audit will catalog waste sources including hangar tenants, FBO and maintenance hangar wastes, annual event wastes, deplaned waste, routine airport infield maintenance waste (yard debris), and construction waste generated through projects identified on the 5-year CIP. The waste audit will summarize waste over the busiest summer month and also include estimates for any annual events. The “ownership” and responsibility for recycling or disposal of each waste source will be identified in the audit. Sub-task 10.1.2 Recycling Feasibility The Consultant will review the waste material identified in the waste audit and evaluate recycling feasibility for each constituent. The consultant will provide a table with a list of waste materials with recommendations for recycling options for each, if applicable. This task will include contacting local waste management and recycling vendors to understand the availability of recycling for each waste stream and a review of logistical requirements, local ordinances, state requirements, hauler and landfill requirements, and associated costs. The 36 | P a g e findings of this review will be summarized to identify current practices, opportunities, and barriers to recycling at the airport. Sub-task 10.1.3 Plan to Minimize Solid Waste Generation The Consultant will work with the Airport Sponsor to develop a plan to minimize solid waste generation on the airport. The consultant will utilize the list of solid waste constituents generated in the waste audit and provide recommendations for waste reduction opportunities for each, as applicable. The plan will include the following elements: A. Waste reduction policy and goals statement; B. Waste tracking protocols, recycling effectiveness, and reporting; C. Summary of lease requirements, local ordinances, development specifications related to waste reductions, and purchasing policies; D. Summary of physical constraints and requirements for recycling best practices; Sub-task 10.1.4–Operational and Maintenance Requirements The Consultant will review operational and maintenance activities that produce waste materials and evaluate opportunities to reduce, reuse, or recycle materials generated from these activities. A summary will be provided that includes each category of waste and who is responsible for the costs, maintenance of equipment, and overall implementation of the plan for each type of waste. Sub-task 10.1.5 – Review Waste Management Contracts The Consultant will review existing waste management contracts for the airport and airport users and tenants to identify cost saving and recycling opportunities for waste materials generated at the airport. This will include a review of current contracts including janitorial contracts, tenant leases, and standard contract specifications for all maintenance and development projects. It will also include a review of current contracts for waste management including the hauling contract, and landfilling contract to identify opportunities for recycling through existing and other locally available providers. Sub-task 10.1.6 - Potential for Cost Savings or Revenue Generation The Consultant will review all elements related to the generation, reuse, recycling, and disposal of all waste materials generated on the airport and evaluate and provide recommendations for costs savings or revenue generation. This section will include the following tasks: A. Plan for future development projects including hangar construction, tenant improvements, landside and airside facility development and rehabilitation projects. B. Opportunities for periodic review to identify if market dynamics have changed (i.e., glass recycling pick up becomes available for the airport area.); C. Recommendations for implementation including immediate actions, short term implementation, and ongoing actions triggered by events or projects. This will also include 37 | P a g e recommendations for modifications to project specifications and airport contracting procedures to require recycling, as appropriate, for future projects and agreements. D. Summary of cost savings or revenue generation at the airport through the implementation of the plan. Sub-task 10.1.7 - Prepare Recycling and Solid Waste Management Plan Chapter The Consultant will develop a chapter describing the tasks outlined above. This section of the chapter will be submitted to the City and FAA for review and comment as described in the Public Involvement Element. Product: Preparation of an Airport Recycling and Solid Waste Management Plan will be included in the Sustainable Aviation Plan Chapter, which will be delivered to the City and FAA for review. Task 10.2 – Sustainable Aviation Fuels (SAF) Consultant will summarize and depict pertinent information as it relates to sustainable aviation fuels currently in production and available for purchase. The evaluation will estimate future availability of SAF for use by aircraft at Arlington Airport as well as potential source options. The Consultant will provide a summary of anticipated facilities needed to support purchase, delivery, loading and storage of SAF fuels and how they may be incorporated into the proposed development. Product: Preparation of a sustainable aviation fuel summary to be included in the Sustainable Aviation Plan Chapter, which will be delivered to the City and FAA for review. Task 10.3 – Airport Solar Grid Consultant will summarize and depict pertinent information as it relates the installation and benefits of Solar including the reduction of greenhouse gas emissions, airport sustainability and reduction of dependency on local grid-sourced energy. The Consultant will also identify a recommended capacity of the microgrid to support the growth of AAM operations at the airport, specifically those reliant on electric fueling. Consultant shall review utility provided power information regarding peak energy use by the airport. Evaluate terminal and other facility demand loads. Evaluate equipment and aiming options to maximize solar array and ability to provide power to the airport. Product: Preparation of an airport solar grid summary to be included in the Sustainable Aviation Plan Chapter, which will be delivered to the City and FAA for review. Task 10.4 – Foreign Trade Zone (FTZ) The Airport has expressed interest in becoming part of a Foreign Trade Zone and is working with the City on pursuing this opportunity. As part of the master plan, the Consultant will summarize Foreign Trade Zones, their requirements including what is not allowed in an FTZ zone, and how the airport may benefit from being part of an FTZ. Product: A summary of Foreign Trade Zones, requirements and benefits of the airport being part of an FTZ will be included in the report. 38 | P a g e ELEMENT 11 - REPORTS AND DOCUMENTATION Task 11.1 – “Preliminary” Draft ALP Set In order to address any concerns from the City or the FAA prior to the public meeting for the ALP presentation, a draft ALP set will be prepared for FAA and Sponsor preliminary review and comment. Formal reviews will be conducted following the preliminary coordination. Product: “Preliminary Draft” Airport Layout Plan Set will be provided to the City. Task 11.2 - Draft Airport Master Plan Report and Draft ALP Drawing Set To ensure proper coordination of the planning effort and assure agreement between the Consultant, Sponsor and FAA, a Draft Airport Master Plan Report and Draft ALP drawing set will be submitted for formal review. The draft report will contain all preliminary chapters (revised based on comments provided on original drafts), ALP drawings and the financial evaluation. The draft documents and plans will submittal to the FAA for review and coordination with the appropriate FAA divisions (Air Traffic, etc.). Product: “Draft” Airport Layout Plan Set and “Draft” Airport Master Plan Report will be provided to the City, FAA, and WSDOT. Task 11.3 - Final Report and ALP Drawing Set The Final Airport Master Plan Report and ALP drawings set will be prepared and distributed based on comments received from the FAA final coordination/review process and any subsequent comments received from the Sponsor. This will be the final publication of the report and plans set. Product: “Final” Airport Layout Plan Set and “Final” Airport Master Plan Report will be provided to the City, FAA, and WSDOT. 39 | P a g e Task 11.4 – Summary of Products to FAA Product: Quantity Chapters/Draft Chapters 1 – PDF (of each chapter) Draft Final Update Report 1 – PDF Preliminary Draft ALP Print Sets & FAA Checklist 1 – PDF Draft ALP Set & FAA Checklist 1 – PDF Final ALP Set 1 – Printed & 1 – PDF Final Update Report 1 – Printed & 1 – PDF Task 11.5 – Summary of Products to Sponsor The items listed below include electronic PDF distribution to the Planning Advisory Committee (PAC) and WSDOT. All draft electronic documents will be distributed to the public through links to the Consultant or City project webpage. The City will receive electronic PDF distribution of draft materials, and the final ALP and Report will be provided in both electronic PDF and Printed. Product: Quantity Chapters/Draft Chapters 1 – PDF (of each chapter) Draft Final Update Report 1 – PDF Preliminary Draft ALP Print Sets & FAA Checklist 1 – PDF Draft ALP Set 1 – PDF Final ALP Set 3 – Printed & 1 – PDF Final ALP CADD Files 1 – Electronic CAD Files Final Update Report 5 – Printed & 1 – PDF 2024 Arlington Municipal Airport - Airport Master Plan Fee Principal Project Senior Assistant CADD Admin. In Charge Manager Airport Planner or Sr. Planner II Planner Technician Support Charge Rates $295.00 $220.00 $227.00 $190.00 $92.00 $140.00 $120.00 Hours Total Labor Task Task Description Element 1 STUDY INITIATION, SOW, AND PROJECT MANAGEMENT 1.1 1.2 1.2 1.3 Task Budget:4 64 18 0 0 0 26 112 $22,466.00 $23,235.00 Element 2 PUBLIC INVOLVEMENT PROCESS 2.1 2.1.1 2.1.2 2.1.3 2.2 2.2.1 2.2.2 2.2.3 2.3 2.3.1 2.3.2 2.4 2.4.1 2.4.2 2.4.3 2.4.4 Task Budget:9 80 57 0 0 0 54 200 $39,674.00 $15,170.00 Element 3 AGIS Survey 3.1 3.1.1 3.1.2 3.1.3 3.2 Task Budget:0 0 0 64 0 24 0 88 $15,520.00 $113,362.00 Element 4 EXISTING CONDITIONS 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.6 4.3.7 4.3.8 4.4 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.5 4.5.1 4.5.2 4.5.3 4.6 4.6.1 4.6.2 4.6.3 4.7 Task Budget:0 2 53 96 144 8 18 321 $47,239.00 $49,470.00 Element 5 AVIATION ACTIVITY FORECASTS 5.1 Prepare Aviation Activity Forecasts $0.00 5.1.1 Based Aircraft 0 0 4 8 8 0 0 20 $3,164.00 5.1.2 Aircraft Operations 0 0 4 2 2 0 0 8 $1,472.00 5.1.3 Activity Peaking 0 0 4 2 2 0 0 8 $1,472.00 5.1.4 Fleet Mix 0 0 4 2 2 0 0 8 $1,472.00 5.1.5 Critical Aircraft 0 0 4 2 2 0 0 8 $1,472.00 5.2 Preferred Forecasts 0 1 8 2 2 0 0 13 $2,600.00 5.3 Develop Forecast Chapter 0 2 30 16 16 0 6 70 $12,482.00 5.4 Forecast Approval 1 1 4 2 0 0 0 8 $1,803.00 Task Budget:1 4 62 36 34 0 6 143 $25,937.00 $0.00 Element 6 FACILITY REQUIREMENTS 6.1 6.2 6.3 6.4 Task Budget:0 2 40 32 64 16 6 160 $24,448.00 $12,280.00 Element 7 ALTERNATIVES ANALYSIS 7.1 7.2 7.2.1 7.2.2 Century West 7.2.3 Airport Design Standards (Airside & Landside)0 0 4 8 8 2 2 24 $3,684.00 $4,440.00 7.2.4 Airspace Compatibility 0 $0.00 $2,780.00 7.2.5 Land Use, Transportation, and Environmental Compatibility 0 $0.00 $2,185.00 7.2.6 Ultralight Operations 0 $0.00 $2,185.00 7.2.7 Glider Operations 0 $0.00 $2,185.00 7.3 Runway Protection Zone (RPZ) Analysis 0 $0.00 $2,535.00 7.3.1 Identify and Evaluate Existing and Future RPZ Deficiencies 0 $0.00 $2,535.00 7.3.2 RPZ Alternatives Analysis 0 $0.00 $3,565.00 7.3.3 Select Preferred RPZ Development Alternative 0 $0.00 $1,625.00 7.3.4 Prepare RPZ Assessment Summary 0 $0.00 $1,835.00 7.4 Advanced Air Mobility (AAM) Planning 0 $0.00 7.4.1 Summarize Advanced Air Mobility & Forecasted Growth 0 $0.00 $6,982.00 7.4.2 Summarize Advanced Air Mobility Anticipated Facility Needs 0 $0.00 $9,081.00 7.4.3 Prepare Advanced Air Mobility Summary 0 $0.00 $8,574.00 7.5 Vertiport Siting Analysis 0 $0.00 7.5.1 Vertiport Siting Overview 0 $0.00 $5,452.00 7.5.2 Vertiport Siting Facility Improvements 0 $0.00 $5,749.00 7.5.3 Prepare Vertiport Siting Alternatives Analsysis 0 $0.00 $10,254.00 7.5.4 Select Preferred Vertiport Siting Alternative 0 $0.00 $2,927.00 7.5.5 Prepare Veritport Siting Report 0 $0.00 $8,556.00 7.6 Air Traffic Control Siting (ATCT) Siting Analysis 0 $0.00 7.6.1 Preliminary ATCT Site Alternatives 0 $0.00 7.6.2 Preferred Site Recommendation 0 $0.00 7.6.3 ATCT Siting Report 0 $0.00 $20,050.00 7.7 Preferred Development Alternative 0 0 16 8 4 24 2 54 $9,120.00 $16,420.00 7.8 Prepare Development Alternatives Chapter 0 2 24 32 16 0 12 86 $14,880.00 $7,370.00 Task Budget:0 4 76 96 60 62 22 320 $53,212.00 $150,140.00 Element 8 Capital Improvement Plan (CIP) 8.1 Prepare CIP Spreadsheet 0 0 8 4 16 0 0 28 $4,048.00 $2,920.00 8.2 Prepare CIP Cost Estimates 0 $0.00 $15,630.00 8.3 Prepare CIP Chapter 0 2 16 4 16 0 4 42 $6,784.00 $6,500.00 Task Budget:0 2 24 8 32 0 4 70 $10,832.00 $25,050.00 Element 9 AIRPORT LAYOUT PLAN DRAWINGS 9.1 Cover Sheet & Approval Letter 0 $0.00 $1,695.00 9.2 Airport Data Sheet 0 $0.00 $5,870.00 9.3 Airport Layout Plan & ALP Checklist 0 $0.00 $17,220.00 9.4 Terminal Area Plan Drawings 0 $0.00 $0.00 9.4.1 East Development Area 0 $0.00 $6,040.00 9.4.2 Southwest Development Area 0 $0.00 $5,970.00 9.4.3 West Development Area 0 $0.00 $5,970.00 9.4.4 Northwest Development Area 0 $0.00 $5,970.00 9.5 Airport Airspace Drawing (FAR Part 77)0 0 4 8 0 24 2 38 $6,028.00 9.6 Runway Protection Zone/Inner Approach Plan & Profile Drawings $0.00 9.6.1 Runway 16 & 34 RPZ / Inner Approach Plan & Profile 0 0 4 8 0 16 2 30 $4,908.00 9.6.2 Runway 11 & 29 RPZ / Inner Approach Plan & Profile 0 0 4 8 0 16 2 30 $4,908.00 9.7 Approach Plan and Profile For Each Runway End $0.00 9.7.1 Runway 16 Plan & Profile Views 0 0 4 8 0 16 2 30 $4,908.00 9.7.2 Runway 34 Plan & Profile Views 0 0 4 8 0 16 2 30 $4,908.00 9.7.3 Runway 11 Plan & Profile Views 0 0 4 8 0 16 2 30 $4,908.00 9.7.4 Runway 29 Plan & Profile Views 0 0 4 8 0 16 2 30 $4,908.00 9.8 Threshold Siting Surface Drawing for Each Runway End $0.00 9.8.1 Runway 16 & 34 Threshold Siting Surface 0 0 4 0 0 16 2 22 $3,388.00 9.8.2 Runway 11 & 29 Threshold Siting Surface 0 0 4 0 0 16 2 22 $3,388.00 9.9 On-Airport Land Use Plan 0 0 4 0 0 24 2 30 $4,508.00 9.1.0 Off-Airport Land Use Plan 0 0 4 0 0 24 2 30 $4,508.00 9.1.1 Property Plan & Checklist 0 $0.00 $18,580.00 Task Budget:0 0 44 56 0 200 22 322 $51,268.00 $67,315.00 Element 10 AIRPORT SUSTAINABILITY PLANNING 10.1 Recycling and Solid Waste Management Plan 10.1.1 Waste Audit 0 0 1 2 6 0 0 9 $1,159.00 10.1.2 Recycling Feasibility 0 0 1 2 6 0 0 9 $1,159.00 10.1.3 Plan to Minimize Solid Waste Generation 0 0 1 2 6 0 0 9 $1,159.00 10.1.4 Operational and Maintenance Requirements 0 0 1 2 6 0 0 9 $1,159.00 10.1.5 Review Waste Management Contracts 0 0 1 2 6 0 0 9 $1,159.00 10.1.6 Potential for Cost Savings or Revenue Generation 0 0 1 2 6 0 0 9 $1,159.00 10.1.7 Prepare Recycling and Solid Waste Management Plan Chapter 0 0 4 4 16 0 4 28 $3,620.00 10.2 Sustainable Aviation Fuels (SAF)0 $0.00 $8,970.00 10.3 Airport Solar Grid 0 $0.00 $22,207.00 10.4 Foreign Trade Zone (FTZ)0 2 8 8 16 0 0 34 $5,248.00 Task Budget:0 0 10 16 52 0 4 82 $15,822.00 $31,177.00 Element 11 REPORTS AND DOCUMENTATION 11.1 "Preliminary" Draft ALP Set 0 1 4 4 0 8 4 21 $3,488.00 $12,960.00 11.2 Draft Airport Master Plan Report & Draft ALP Drawing Set 0 1 12 8 0 8 20 49 $7,984.00 $6,480.00 11.3 Final Report and ALP Drawing Set 0 1 2 1 0 0 1 5 $984.00 $1,590.00 11.4 Summary of Products to FAA 11.5 Summary of Products to Sponsor Task Budget:0 3 18 13 0 16 25 75 $12,456.00 $21,030.00 Totals 14 162 406 421 394 326 187 1910 318,874$ $508,229.00 Expenses (travel, communication, postage, etc.)Subconsultant Expenses PAC Meeting Travel - 5 Trips for 2 Consultants (Mileage, Meals, Hotels, Airfare)3,000.00$ DOWL PAC Meeting Travel $612.50 Production Expenses (Printing, Mailings, Postage, etc.)491.00$ DOWL Other Expenses $1,000.00 Kimley-Horn Expenses $1,127.00 Total CWE Reimbursable Expenses 3,491.00$ 2,739.50$ Total Project Estimate 833,334$ City of Arlington Council Agenda Bill Item: NB #6 Attachment L May 20, 2024 Resolution for WSDOT Grant – Taxiway Alpha Mill and Overlay Project Resolution Airport; Lorene Robinson, Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $255, 851 BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW: local matching funds are available and authorized for the proposed grant project. Airport staff applied for state funding for the Taxiway Alpha Mill and Overlay Project (request 5% WSDOT grant funding). The Taxiway Alpha Mill and Overlay Project was budgeted and is estimated to cost $5,446,795 for construction and construction administration (grant does not include non-eligible design costs or $329,758 of non-eligible construction costs). Airport Staff also submitted a grant to the FAA for assistance in funding (requested 90% FAA grant funding). Although WSDOT only requires a 5% match ($255,851), Solar Project, Rwy 16/34 Mill and Overlay Project, Rwy 11/29 Overlay Project, 2018 Seal Coat Project, 2018 Pavement Improvements Project, 2017 Taxiway Charlie Lighting & Signing Improvement Project (not awarded), Mound Area Taxilane Project, Security Lighting Project, Emergency Generator Project, and I move to approve the resolution for WSDOT grant funding for the Taxiway Alpha Mill and Overlay Project and authorize the Mayor to sign the resolution. RESOLUTION NO. 2024-xxx A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, CONFIRMING LOCAL MATCHING FUND AVAILABILITY FOR WSDOT AVIATION AID GRANT FUNDING WHEREAS, the Washington State Department of Transportation (WSDOT) provides grants to local airports for capital projects; and WHEREAS, WSDOT Aviation has indicated the potential for a grant in support of the Arlington Municipal Airport application for a grant for the Taxiway Alpha Mill and Overlay Project; and WHEREAS, the grant requirements will include local matching funds for grants which are approved; NOW THEREFORE, the City Council of the City of Arlington does hereby resolve as follows: 1. City staff is authorized to apply for a WSDOT Aviation Aid grant for the sum of $255,851 in support of the Taxiway Alpha Mill and Overlay Project; 2. The Mayor is hereby authorized to sign all documents required to accept any grants which are received; and 3. The city supports the proposed project and will commit to the local match requirement for any grants which are received through WSDOT as required by law. ADOPTED BY THE CITY COUNCIL of the City of Arlington, at its regular meeting held this 13th day of May, 2024. CITY OF ARLINGTON __________________________________ Don E. Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ___________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill Item: NB #7 Attachment M May 20, 2024 Budget Amendment for Approval of Airport Fiber Installation Project Contract and Quote DEPARTMENT OF ORIGIN Airport; Monroe Whitman, Airport Operations Manager 360-403-3471 EXPENDITURES REQUESTED: $165,398.68 BUDGET CATEGORY: CIP BUDGETED AMOUNT: 0 LEGAL REVIEW: for the Airport Fiber Installation Project in the amount of $165,398.68. The Airport Fiber Installation Project will be completed in two phases to provide additional security and fiber/internet capability for airport tenants. The project will be completed in 2024 under state contract with Cannon Companies. Airport staff is requesting a budget amendment as this project was not included in the 2024 approved budget. Staff plans on using the approved capital budget funds from the 51st and 172nd restroom project on the field. Continuing to install fiber throughout the airport will improve operations for businesses to amount not to exceed $165,398.68 and authorize the Mayor to sign the contract with Cannon Companies. Page 1 of 26 Construction Contract (Rev 1.1.2024) Project Name___________________________________________________ Project # ___________ THIS CONTRACT, is made and entered into in duplicate this ____ day of ___________, 202_, by and between the CITY OF ARLINGTON, a municipal corporation of the State of Washington, hereafter called the “CITY”, and _________________________________ (CONTRACTOR NAME) hereafter referred to as the “CONTRACTOR”. WHEREAS, the CITY desires , and WHEREAS, the CONTRACTOR is qualified, willing and able to perform the necessary work. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, to be kept, performed and fulfilled by the respective parties thereto, and other valuable considerations, it is mutually agreed as follows: 1.SCOPE OF SERVICES CONTRACTOR agrees to perform the services described in the attached Scope of Work and/or proposal which is attached hereto as Exhibit ”A” and is herein incorporated by reference. 2.TERM 2.1 No work is to be performed prior to written notice by the CITY to proceed. 2.2 All work under this Contract is to be done within of notice to proceed. 3.COMPENSATION AND METHOD OF PAYMENT 3.1 CITY shall pay CONTRACTOR for the work performed under this Contract: (check one) (please include all applicable taxes and fees) Hourly: $ per hour but not more than a total of $_______________. Fixed Sum: a total amount of $ . Other: _____________________________________________________. for all work performed and expenses incurred under this Contract. CONSTRUCTION CONTRACT Page 2 of 26 Construction Contract (Rev 1.1.2024) 3.2 The CONTRACTOR shall do all work and furnish all tools, materials, and equipment for ____________________ , which includes any applicable sales or use tax, in accordance with and as described in the attached plans and specifications and the Standard Specifications for Municipal Public Works Construction, which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this Contract and every part thereof. 3.3 The CONTRACTOR shall maintain time and expense records and report them to the CITY monthly; and shall submit invoices to the CITY monthly for payment for work performed to the date of the invoice. Invoices shall be in a format acceptable to the CITY. 3.4 The CITY shall pay all invoices from the CONTRACTOR by mailing a CITY warrant within 30 days of receipt of a properly completed invoice. 3.5 All records and accounts pertaining to this Contract are to be kept available for inspection by representatives of the CITY for a period of three (3) years after final payment. Copies shall be made available to the CITY upon request. 3.6 If during the course of the Contract, the work rendered does not meet the requirements set forth in the Contract, the CONTRACTOR shall correct or modify the required work to comply with the requirements of the Contract. The CITY shall have the right to withhold payment for such work until it meets the requirements of the Contract. 4.PREVAILING WAGE 4.1 This Contract is subject to the requirements of Chapter 39.12 RCW, and as it may be amended, relating to prevailing wages. On Public Works projects, funded in part or in whole with Federal funds, Federal wages laws and regulations shall also be applicable. NO WORKER, LABORER OR MECHANIC EMPLOYED IN THE PERFORMANCE OF ANY PART OF THIS CONTRACT SHALL BE PAID LESS THAN THE PREVAILING RATE OR WAGE as determined by the Industrial Statistician of the Department of Labor and industries for the State of Washington. The schedule of prevailing wage rates for this Contract is attached hereto and by this reference made a part of this Contract as though fully set forth herein. 4.2 Prior to making any payment under this Contract, the CITY must receive an approved copy of the “Statement of Intent to Pay Prevailing Wages on Public Works Contracts” from the Department of Labor and Industries. 4.3 It is the CONTRACTOR’s responsibility to obtain and file the Statement. The CONTRACTOR shall be responsible for all filing fees. Each invoice shall include a signed statement that prevailing wages have been paid by the CONTRACTOR and all subcontractors. Following the final acceptance of services rendered, CONTRACTOR shall submit an “Affidavit of Wages Paid” which must be certified by the Industrial Statistician of the Department of Labor and Industries. Page 3 of 26 Construction Contract (Rev 1.1.2024) 5.REPRESENTATIONS CITY has relied upon the qualifications of CONTRACTOR in entering into this Contract. By execution of this Contract, CONTRACTOR represents it possesses the ability, skill and resources necessary to perform the work and is familiar with all applicable current laws, rules and regulations which reasonably relate to the Scope of Services detailed in Exhibit “A” hereto. 6.STANDARD OF CARE CONTRACTOR shall exercise the degree of skill and diligence normally employed by contractors engaged in the same profession, and performing the same or similar services at the time such services are performed. CONTRACTOR will be responsible for the technical accuracy of its services and documents resulting therefrom, and CITY shall not be responsible for discovering deficiencies therein. CONTRACTOR agrees to correct any deficiencies discovered without additional compensation, except to the extent such deficiencies are directly attributable to deficiencies or omissions in City-furnished information. 7.RESPONSIBILITY OF CONTRACTOR 7.1 Safety. CONTRACTOR shall take all necessary precautions for the safety of employees on the work site and shall comply with all applicable provisions of Federal, State, and municipal safety laws. 7.2 Corrections of Defects. CONTRACTOR shall be responsible for correcting all defects in workmanship and/or materials discovered within one year after acceptance of this work. When corrections of defects are made, CONTRACTOR shall be responsible for correcting all defects in workmanship and/or materials in the corrected work for one year after acceptance of the corrections by the CITY. The CONTRACTOR shall start work to remedy such defects within seven (7) days of mailing notice of discovery thereof by the CITY and shall complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the CITY, in which case the cost shall be borne by the CONTRACTOR. In the event the CONTRACTOR does not accomplish corrections at the time specified, the work will be otherwise accomplished and the cost of same shall be paid by the CONTRACTOR. 7.3 Warranty. CONTRACTOR shall be responsible for correcting all defects in workmanship and material in a responsible period of time, after said work is completed. CONTRACTOR shall start work to remedy such defects within seven (7) days of mailing notice of discovery thereof by the CITY and shall complete such work in a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such correction may be made by the CITY, in which case the cost shall be borne by the CONTRACTOR. In the event the CONTRACTOR does not accomplish corrections at the time specified, the work will be otherwise accomplished and the cost of same shall be paid by the CONTRACTOR. Page 4 of 26 Construction Contract (Rev 1.1.2024) CONTRACTOR shall be liable for any costs, losses, expenses or damages, including consequential damages, suffered by the CITY resulting from defects in the CONTRACTOR's work including, but not limited to, cost of materials and labor extended by the CITY in making emergency repairs and cost inspection and supervision of the CITY. CONTRACTOR shall hold the CITY harmless from any and all claims which may be made against the CITY as a result of any defective work and the CONTRACTOR shall defend any such claims at his own expense. Where materials or procedures are not specified in the contract, the CITY relies on the professional judgment of the CONTRACTOR to make appropriate selections. 7.4 Nondiscrimination. 7.4.1 Nondiscrimination Requirement. During the term of this Contract, CONTRACTOR, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, CONTRACTOR, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which CONTRACTOR, or subcontractor, has a collective bargaining or other agreement. 7.4.2 Obligation to Cooperate. CONTRACTOR, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that CONTRACTOR, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). 7.4.3 Default. Notwithstanding any provision to the contrary, Agency may suspend CONTRACTOR, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until Agency receives notification that CONTRACTOR, including any subcontractor, is cooperating with the investigating state agency. In the event CONTRACTOR, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), Agency may terminate this Contract in whole or in part, and CONTRACTOR, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. CONTRACTOR or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court- ordered injunctive relief or settlement agreement. 7.4.4 Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, CONTRACTOR, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. Agency shall have the Page 5 of 26 Construction Contract (Rev 1.1.2024) right to deduct from any monies due to CONTRACTOR or subcontractor, or that thereafter become due, an amount for damages CONTRACTOR or subcontractor will owe Agency for default under this provision. 7.5 Employment. Any and all employees of the CONTRACTOR while engaged in the performance shall be considered employees of the CONTRACTOR only and not of the CITY and any and all claims that may or might arise under the Worker's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as consequence of any negligent act or omission on the part of the CONTRACTOR's employees, while so engaged on any of the work or services provided or rendered herein, shall be the sole obligation and responsibility of the CONTRACTOR. 8.SUBCONTRACTOR RESPONSIBILITY 8.1 The CONTRACTOR shall include the language of this section in each of its first-tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. At the time of subcontract execution, the CONTRACTOR shall verify that each of its first- tier subcontractors meets the following bidder responsibility criteria: 8.1.1 Have a current certificate of registration as a CONTRACTOR in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal; 8.1.2 Have a current Washington Unified Business Identifier (UBI) number; 8.1.3 If applicable, have: 8.1.3.1 Industrial Insurance (worker’s compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51 RCW; 8.1.3.2 A Washington Employment Security Department number, as required in Title 50 RCW; 8.1.3.3 A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW; 8.1.3.4 An electrical CONTRACTOR license, if required by Chapter 19.28 RCW; 8.1.3.5 An elevator CONTRACTOR license, if required buy Chapter 70.87 RCW Page 6 of 26 Construction Contract (Rev 1.1.2024) 8.1.4 Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 9.HOLD HARMLESS The CONTRACTOR shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Contract, except for injuries and damages caused by the sole negligence of the CITY. However, should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONTRACTOR and the CITY, its officers, officials, employees, and volunteers, the CONTRACTOR’s liability hereunder shall be only to the extent of the CONTRACTOR‘s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONTRACTOR’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract. 10.INSURANCE 10.1 Insurance Term. CONTRACTOR shall procure and maintain, for the duration of this Contract, insurance against claims for the injuries to persons or damages to property which may arise from or in connection with the performance of the work thereunder by the CONTRACTOR, his agent, representatives, employees or subcontractors. The cost of such insurance shall be paid by the CONTRACTOR. 10.2 No Limitation. The CONTRACTOR shall procure and maintain insurance, as required in this Section, without interruption from commencement of the CONTRACTOR’s work through the term of the Contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein. 10.3 Minimum Scope of Insurance. The Contractor’s required insurance shall be of the types leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01. 10.3.2 and coverage as stated below: 10.3.1 Automobile Liability insurance covering all owned, non-owned, hired and leased Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and Page 7 of 26 Construction Contract (Rev 1.1.2024) liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an endorsement providing at least as broad coverage. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The CITY shall be named as an additional insured under the Contractor’s Commercial General Liability insurance policy with respect to the work performed for the CITY using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 10.3.3 Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 10.4 Minimum Amounts of Insurance. CONTRACTOR shall maintain limits no less than: 10.4.1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 10.4.2 Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. 10.4.3 Worker's Compensation coverage as required by the Worker's Compensation Act of the State of Washington. 10.5 City’s Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the CITY shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the CITY evidences limits of liability lower than those maintained by the Contractor. 10.6 Other Insurance Provision. The Contractor’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance, self-insurance, or self-insured pool coverage maintained by the CITY shall be excess of the Contractor’s insurance and shall not contribute with it. 10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a Best's rating of no less than A: VII. 10.8 Verification of Coverage. CONTRACTOR shall furnish the CITY with certificates of insurance effecting coverage required by this clause. The certification for each insurance policy is to be signed by a person authorized by that insurer to bind coverage on its behalf. The Page 8 of 26 Construction Contract (Rev 1.1.2024) certificates are to be received and approved by the CITY before work commences. The CITY reserves the right to require complete, certified copies of all required insurance policies, at any time. 10.9 Subcontractors. The CONTRACTOR shall cause each and every subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor- provided insurance as set forth herein, except the CONTRACTOR shall have sole responsibility for determining the limits of coverage required to be obtained by subcontractors. The CONTRACTOR shall ensure that the CITY is an additional insured on each and every Subcontractor’s Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. 10.10 Notice of Cancellation. The Contractor shall provide the CITY and all additional insureds for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 10.11 Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the CITY may, after giving five business days’ notice to the Contractor to correct the breach, immediately terminate the Contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole discretion of the CITY, offset against funds due the Contractor from the CITY. 11.CLAIMS 11.1 Any claim against the CITY for damages, expenses, costs or extras arising out of the performance of this Contract must be made in writing to the CITY within thirty (30) days after the discovery of such damage, and in no event later than the time of approval by the CITY of final payment. CONTRACTOR, upon making applications for final payment, shall be deemed to have waived this right to claim for final payment. 12.COMPLIANCE WITH LAWS 12.1 The CONTRACTOR shall comply with all Federal, State and local laws and regulations applicable to the work done under this contract. Any violation of the provisions of this Contract shall be considered a violation of a material provision and shall be grounds for cancellation, termination or suspension of the Contract by the CITY, in whole or on part, and may result in ineligibility for future work for the CITY. 12.2 If federal funds are being used by the City in this Contract, the CONTRACTOR agrees to comply with the terms and conditions set forth on Exhibit B attached hereto. Page 9 of 26 Construction Contract (Rev 1.1.2024) 13.CITY'S RIGHT TO TERMINATE CONTRACT 13.1 The CITY may terminate this Contract upon the occurrence of any one or more of the events hereafter specified: 13.1.1 If the CONTRACTOR should be adjudged bankrupt. 13.1.2 If the CONTRACTOR should make a general assignment of benefit of his creditors. 13.1.3 If a receiver should be appointed on the account of insolvency of the CONTRACTOR. 13.1.4 If CONTRACTOR should persistently or repeatedly refuse or fail to supply a sufficient number of properly skilled workmen or proper materials for completion of the work. 13.1.5 If the CONTRACTOR shall fail to complete the work within the time specified in the contract. 13.1.6 If the CONTRACTOR shall fail to make a prompt payment to subcontractors or for material or labor. 13.1.7 If CONTRACTOR should persistently disregard laws, ordinances or regulations of Federal, State or municipal agencies or subdivisions thereof. 13.1.8 If CONTRACTOR should persistently disregard instructions of Management, or otherwise be guilty of a substantial violation of the contract. 13.2 This Contract, and any amendments or extensions to said Contract may be terminated for any reason not previously identified by either party by giving ten (10) days written notice to the other party. In the event that this Contract is terminated by the CITY, CONTRACTOR shall not be entitled to receive any further balance of the amount to be paid under this Contract until the work shall have been fully finished. At such time, if the unpaid balance of the amount to be paid under this Contract exceeds the expense incurred by the CITY in finishing the work, all of the damages sustained or which may be sustained by reason of such refusal, neglect, failure of discontinuance of employment, such excess shall be paid by the CITY to CONTRACTOR. If such expense and damages shall exceed the unpaid balance, CONTRACTOR and his surety and each thereof shall be jointly and severally liable therefore to CITY and shall pay the difference to the CITY. Such expense and damage shall include all legal costs incurred by the CITY in employment of attorneys to protect the rights and interests of the CITY under the contract; provided such legal costs shall be reasonable. 14.OWNERSHIP OF DOCUMENTS 14.1 On payment to the CONTRACTOR by the CITY of all compensation due under this Contract all finished or unfinished documents and material prepared by the CONTRACTOR with Page 10 of 26 Construction Contract (Rev 1.1.2024) funds provided by this Contract shall become the property of the CITY and shall be forwarded to the CITY at its request. 14.2 Any records, reports, information, data or other documents or materials given to or prepared or assembled by the CONTRACTOR under this Contract will be kept as confidential and shall not be made available to any individual or organization by the CONTRACTOR without prior written approval of the CITY or by court order. 15.PLANS AND SPECIFICATIONS Plans and Specifications hereto referred to as the Exhibits, shall be available during office hours at the following address: ____________________________. Said Plans and Specifications are by this reference incorporated herein. 16.ASSIGNMENT This Contract may not be assigned or otherwise transferred by the parties hereto without the written consent of the other party. 17.INDEPENDENT CONTRACTOR CONTRACTOR is and shall be at all times during the term of this Contract an independent CONTRACTOR. 18.ATTORNEYS FEES AND COSTS If any legal proceeding is brought for the enforcement of this Contract, or because of a dispute, breach, default, or misrepresentation in connection with any of the provisions of this Contract, the prevailing party shall be entitled to recover from the other party, in addition to any other relief to which such party may be entitled, reasonable attorney's fees and other costs incurred in that action or proceeding. 19.NOTICE Notices, other than applications for payment, shall be given in writing to the persons named below: __________________________________ __________________________________ _________________________________ _________________________________ Page 11 of 26 Construction Contract (Rev 1.1.2024) 20.JURISDICTION AND VENUE 20.1 This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. 20.2 Any action of law, suit in equity, or judicial proceeding for the enforcement of this Contract or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Snohomish County, Washington. 21.SEVERABILITY 21.1 If, for any reason, any part, term or provision of this Contract is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. 21.2 If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. 22.MODIFICATION No change, alteration, modification or addition to the Contract will be effective unless it is in writing and properly signed by all parties thereto. IN WITNESS WHEREOF, the parties have executed this Contract as of this day of , 202_. CITY OF ARLINGTON, WASHINGTON: CONTRACTOR: By By Title Title Page 12 of 26 Construction Contract (Rev 1.1.2024) EXHIBIT A - SCOPE OF WORK Page 1 of 5 RETAINAGE OPTION CONTRACTOR'S OPTION FOR RETAINED PERCENTAGE ON PUBLIC WORKS CONTRACTS Project: _______________________________________________________________________ Contractor: ___________________________________________________________________ RCW 60.28 as amended by (Chapter 223, laws of 1994) Regular Session allows each prime contractor on a Public Works contract the following options concerning the amount reserved as retainage from moneys earned by the contractor. Retainage Option Selection (Please Initial Selected Option) Retained in a non-interest bearing fund by the City until forty-five days following the final acceptance of said improvement or work as completed. Bond in lieu of retainage. Use City of Arlington Retainage Bond form. Complete and submit attached Retainage Bond section with Retainage Option selection. Deposited by the City in an interest bearing account or escrow account in a bank, mutual savings bank, or savings and loan association designated by the contractor (Form D-162), not subject to withdrawal until after the final acceptance of said improvement or work as completed, or until agreed to by both parties; PROVIDED, that interest on such account shall be paid to the contractor. Complete and submit attached Retainage Escrow Account section with Retainage Option selection. PRINCIPAL FIRM or COMPANY Signature Date Printed Name Title Name of Firm or Company Address City/State/Zip Approved as to form: ________________________________________________________ Department Director or Designee, City of Arlington Date Title Retainage Option Form Retainage Bond Option Form Page 2 of 5 RETAINAGE BOND To: City of Arlington, Washington Bond No: _____________________ Project: ______________________________________________ 1.The Principal and Surety hereby jointly and severally agree among themselves and with the Owner that every person or entity making a valid claim on the Retained Fund pursuant to RCW 60.28 ("Claimant") who has not been paid in full before the expiration of a period of forty-five (45) days after the completion of all Contract work may sue on this Retainage Bond for the use and benefit of the Claimant, prosecute the suit to final judgment for the sum justly due the Claimant, if any, and have execution on this Retainage Bond, all in accordance with and to the extent permissible under RCW 60.28. The Owner shall not be liable for the payment of any costs or expenses, including attorneys' fees, of any such suit. 2.No suit or action shall be commenced under this Retainage Bond by any Claimant: (a)Unless the Claimant has complied with the requirements of RCW 60.28, and (b)Other than in a state court of competent jurisdiction in and for Snohomish County, and not elsewhere. KNOW ALL BY THESE PRESENTS that ____________________________________________, a corporation organized and existing under the laws of the Sate of ________________ and authorized to do business in the State of Washington as Principal ("Principal") and __________________________________, a corporation organized and existing under the laws of the State of ______________ and authorized and admitted to transact business in the State of Washington as Surety ("Surety"), are jointly and severally held and bound unto the CITY OF ARLINGTON as Obligee ("Owner") for the use and benefit of Claimants defined below as beneficiaries of the trust fund created by RCW 60.28, in the amount of described below for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal entered into a contract with the Owner in accordance with Drawings, Specifications, and other Contract Documents, which contract is by reference made a part of this Retainage Bond ("Contract"); AND WHEREAS, the Contract and RCW 60.28 require the Owner to reserve from the monies earned by the Principal on estimates during the progress of the improvement or work a sum not to exceed 5% ("Retained Funds"); AND WHEREAS, Principal has requested under RCW 60.28.011(6) to submit a bond for all or a portion of the Retained Funds, and the Owner is required by the statute to accept a satisfactory bond in lieu of the Retained Funds unless it can demonstrate good cause for refusing it; AND WHEREAS, it is the intent of the Principal, the Surety, and the Owner that this Retainage Bond and any proceeds from it are subject to all claims and liens in the same manner and priority as set f orth for retained percentages in RCW 60.28; NOW THEREFORE, the condition of this obligation is that, if there are no valid claims by any person or entity arising under the Contract pursuant to RCW 60.28, and no payment due from the Principal to the State of Washington with respect to taxes imposed pursuant to Title 82 RCW or payments pursuant to RCW 50.42, then this obligation shall be void; otherwise, it shall remain in full force and effect, subject, however, to the following conditions: Retainage Bond Option Form Page 3 of 5 RETAINAGE BOND (cont’d) 3. The amount of this Retainage Bond consists of: (Check one of the following; if neither is checked, the first option shall apply) 5% of the final Contract Sum, including any increases due to change orders, quantities of work, new items of work, or other additions as the Owner may pay under the Contract, any and all future progress payments and 5% of any and all increases in the Contract Sum, or Dollars ($ ), which is a fixed portion of the Retained Funds. Any balance of the Retained Funds will continue to be withheld, and retainage will be withheld from any future progress payments or increases in the Contract Sum unless this Retainage Bond is amended or replaced. 4. The amount of this Retainage Bond shall be reduced by and to the extent of any payment or payments properly made under it. SIGNED AND SEALED this day of , 202 . PRINCIPAL SURETY Principal Signature Date Printed Name Title Surety Signature Date Printed Name Title Name, address, and telephone of local office/agent of Surety Company is: Approved as to form: City Attorney, City of Arlington Date Retainage Bond Option Form Page 4 of 5 RETAINAGE ESCROW ACCOUNT Escrow No. Bank or Trust Company Bank Account # Agency: City of Arlington Branch 238 N Olympic Ave . Arlington, WA 98223 Street Address Project Name: City, State, Zip Code The Undersigned, , herein referred to as the Contractor, has directed City of Arlington, and hereinafter referred to as the Agency, to deliver to you its warrants or checks, which shall be payable to you and the Contractor jointly. Such warrants or checks are to be held and disposed of by you in accordance with the following instructions and upon the terms and conditions hereinafter set forth. INSTRUCTIONS 1.Warrants or checks made payable to you and the Contractor jointly upon delivery to you shall be endorsed by you and forwarded for collection. The monies will then be used by you to purchase, as directed by the Contractor, bonds or other securities chosen by the Contractor and approved by the Agency. Attached is a list of the types of such bonds, or other securities approved by the Agency. Other bonds or securities, except stocks may be selected by the Contractor, subject to express written approval of the Agency. Purchase of such bonds or other securities shall be in a form which shall allow you alone to reconvert such bonds or other securities into money if you are required to do so by the Agency as provided in Paragraph 4 of the Escrow Agreement. 2.When and as interest on the securities held by you pursuant to this agreement accrues and is paid, you shall collect such interest and forward it to the Contractor at its address designated below unless otherwise directed by the Contractor. 3.You are not authorized to deliver to the Contractor all or any part of the securities held by you pursuant to this agreement (or any monies derived from the sale of such securities or the negotiation of the Agency’s warrants or checks) except in accordance with written instructions from the Agency. Compliance with such instructions shall relieve you of any further liability related thereto. The estimated completion date on the contract underlying this Escrow Agreement is subject to change as provided for by contract provisions. Retainage Bond Option Form Page 5 of 5 RETAINAGE ESCROW ACCOUNT (cont’d) 4.The Contractor agrees to pay you as compensation for your services hereunder as follows: Payment of all fees shall be the sole responsibility of the Contractor and shall not be deducted from any property placed with you pursuant to this agreement until and unless the Agency directs the release to the Contractor of the securities and monies held hereunder whereupon you shall be granted a first lien upon such property released and shall be entitled to reimburse yourself from such property for the entire amount of your fees as provided for herein above. In the event that you are made a party to any litigation with respect to the property held by you hereunder, or in the event that the conditions of this escrow are not promptly fulfilled or that you are required to render any service not provided for in these instructions or that there is any compensation for such extraordinary services from the Contractor and reimbursement from the Contractor for all costs and expenses, including attorney fees occasioned by such default, delay, controversy, or litigation. 5.This agreement shall not be binding until executed by the Contractor and the Agency and accepted by you. 6.This instrument contains the entire agreement between you, the Contractor and the Agency with respect to this escrow and you are not a party to nor bound by any instrument agreement other than this, you shall not be required to take notice of any default or any other matter, nor be bound by nor required to give notice or demand, nor required to take action whatever except as herein expressly provided; you shall not be liable for any loss or damage not caused by your own negligence or willful misconduct. 7.The foregoing provisions shall be binding upon assigns, successors, personal representatives, and heirs of the parties hereto. The undersigned have read and hereby approve the instruction as given about governing the administration of this escrow and do hereby execute this agreement on this day of , 202 . City of Arlington Contractor Agency Authorized Signature Authorized Signature 238 N Olympic Ave Address Address Arlington, WA 98223 City-State-Zip City-State-Zip The above escrow instruction received and accepted this day of , 202 . Bank or Trust Company Authorized Signature Payment and Performance Bond Page 1 of 2 PAYMENT AND PERFORMANCE BO ND to t he C ITY O F ARLINGTON, WASHINGTON THE CITY OF ARLINGTON, WASHINGTON (the "City") has awarded to _________________________________ ("Principal"), a contract for the construction of the project designated as ____________________________________ ("Contract"), and said Principal is required to furnish a payment and performance bond in accordance with RCW 39.08 and, where applicable, RCW 60.28. The Principal and _______________________________________ ("Surety), a corporation organized under the laws of the State of ________________ and licensed to do business in the State of Washington as surety, are jointly and severally held and firmly bound to the City in the sum of________________________________________________US Dollars ($ ___________), subject to the provisions he rein. THE CONDITIONS OF THIS BOND ARE SUCH THAT, if the said Principal faithfully performs all of the provisions of the Contract in the manner and within the time therein set forth, or within such extension of time as may be granted under the Contract (notice of which extension being hereby waived by the Surety), and shall pay all laborers, mechanics, subcontractors and material suppliers, and all persons who supply said principal or subcontractors with provisions and supplies for the carrying on of the Contract work, and shall hold the City harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence of the Principal, or any subcontractor in the performance of the Contract work, and shall hold the City harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence of the Principal, or any subcontractor in the performance of the Contract work, and shall indemnify and hold harmless from any direct or indirect damage or expense by reason or failure of performance as specified in the Contract or from defects appearing or developing in the material or workmanship provided or performed under the Contract, then and in that event this obligation shall be void; but otherwise it shall be and remain in full force and effect until, at a minimum, claims filed in compliance with Chapter 39 .08 RCW are resolved and all other conditions set forth herein are satisfied. PROVIDED FURTHER, that if said Contract is a public improvement contract involving the construction, alteration, repair, or improvement of any highway, road , or street funded in whole or in part by federal transportation funds, then an additional condition of this bond shall be that this bond secures full payment to the State of Washington, including the departments of Revenue, Employment Security, and Labor and Industries, with respect to taxes imposed pursuant to Titles 50, 51 , and 82 RCW which may be due. THE SURETY, FOR VALUE RECEIVED, FURTHER AGREES THAT no change, Payment and Performance Bond Page 2 of 2 extension of time, alteration or addition to the terms of the Contract, the specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond, and waives notice of any change, extension of time, alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modification and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation. THE SURETY ACKNOWLEDGES that the City will execute the Contract after the date of execution of the power of attorney attached to this bond, and the Surety further represents that the power of attorney will be valid on the date of Contract execution. PRINCIPAL SURETY Signature Signature Print Name, Title Print Name, Title Date of Execution Date of Execution and Seal Name, address, and telephone of local office/agent of Surety is: APPROVED AND ACCEPTED this _____ day of _______________, ___ for the CITY OF ARLINGTON by: Departmental Approval: City Attorney Director NON-COLLUSION DECLARATION The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him/her, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, free gift, commission or thing of value on account of such sale. I HEREBY DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON THAT THE FOREGOING IS TRUE AND CORRECT. Dated this ______ day of ___________, 202__, at ____________________, WA _________________________________________________ (Name of Organization) _________________________________________________ (Name and Title of P erson Signing) _________________________________________________ (Signature) P a g e | 1 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 406 Porter Way Date: 2-12-2024 Milton, WA 98354-96354 Job location: Arlington Airport Contact: Shane Gottbreht Bid number: B24-1429 Phone: 253-922-2787 Fax: 253-922-3245 Project Title: DES Contract 05620 IT Cabling - 51st Gate/Camera Arlington Airport Thank you for the opportunity to participate in the above referenced project. The following is our cost proposal. Bid Item Description Unit Qty Unit Price Bid Total 10 Trench 2-2” conduits FT 1878 $32.13 $60,340.14 20 25-TA Install EA 2 $6,764.84 $13,529.68 30 17x30 HH Install EA 3 $2,254.01 $6,762.03 40 Fiber Pull 288ct and 12ct fiber FT 2254 $6.81 $15,349.74 50 Hoffman Box Termination EA 2 $2,696.31 $5,392.62 60 Fiber Case Install and Splicing EA 1 $3,138.11 $3,138.11 70 Hard Surface Restoration SQFT 30 $78.28 $2,348.40 Sub Total $106,860.72 9.3% Sales Tax $9,938.04 Total $116,798.76 Scope of Work · Trench 2-2” conduit to a depth of 36” and restore soft surface with rock and/or top soil and grass seed · Install 25-TA Vault for splice locations and 17x30 HH for storage · Place 288ct and 12ct fiber in new conduit per design · Install Hoffman box and terminate 12ct fiber · Splice 288ct fiber to 12ct fiber in D case · Testing of terminated fibers · Restore hard surface restoration to equal or better quality · Place (1) tracer wire and mule tape in conduit · Provide all material to complete scope of work · Flagging for crossings at 188th St NE and 59th Dr NE · Includes prevailing wage P a g e | 2 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 Exclusions · Night and weekend work · Permitting (all work on private property) · Changes to scope of work after bid proposal acceptance · Repair or replacement of existing wire · Bonding Note: This proposal may be withdrawn by us if not accepted within 30 Days of proposal date. Payments shall be made each thirty days as the work progresses. The entire amount of the contract shall be paid within thirty days after completion. Terms and Conditions Bid Term. This Bid remains effective for thirty (30) days from the date shown, after which it is subject to change or cancellation. Changes. Any changes from the specifications on the face of this Agreement will be undertaken only upon written order, and will be charged at Time and Material rates unless otherwise specified in writing. Early Termination. In the event that a project is canceled prematurely, A 20% Re-Stocking fee will be charged to owner. Payment. Customer shall pay Cannon Construction the amount invoiced by Cannon Construction within thirty (30) days from the date of invoice. Customer agrees to pay Cannon Construction 18% finance charges per month on any unpaid balance. Force Majeure. Cannon Construction shall not be liable in damages or otherwise for delay or failure to complete the job occasioned by Customer, Customer’s agents, acts of God, accidents, labor disputes, carrier delays, or other causes outside of the control of Cannon Construction. Hazardous Materials. Cannon Construction shall not be responsible for testing, handling, or disposing of contaminated, toxic or hazardous materials unless otherwise provided in this agreement. Cannon Construction shall assume that all materials hauled from the job site are not contaminated, toxic or hazardous, unless otherwise provided in this Agreement. Customer agrees to indemnify, defend and hold harmless Cannon Construction from and against any claims, actions, damages, and/or expenses arising out of Cannon Construction’s handling or disposing of any such materials in the performance of its obligations under this agreement. Lien. Cannon Construction. shall file a lien on the job location if necessary to enforce any of the payment provisions of this Agreement. P a g e | 3 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 Warranty. Cannon Construction. work is guaranteed against faulty material and workmanship for one (1) year. ALL OTHER WARRANTIES ARE DISCLAIMED, INCLUDING WARRANTY OF MERCHANT ABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Any alteration or deviation from the above specifications involving extra cost of material and/or labor will only be executed upon written orders for same, and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing. Respectfully submitted, Estimator: Signed: Signed: ___________________________ Date: ___________________ Title: ___________________________ P a g e | 1 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 406 Porter Way Date: 2-12-2024 Milton, WA 98354-96354 Job location: Arlington Airport Contact: Shane Gottbreht Bid number: B24-1429 Phone: 253-922-2787 Fax: 253-922-3245 Project Title: DES Contract 05620 IT Cabling - Beacon Tower Arlington Airport Thank you for the opportunity to participate in the above referenced project. The following is our cost proposal. Bid Item Description Unit Qty Unit Price Bid Total 10 Trench 2-2” conduits FT 562 $32.13 $18,057.06 20 25-TA Install EA 1 $6,764.84 $6,764.84 30 17x30 HH Install EA 2 $2,254.01 $4,508.02 40 Fiber Pull 288ct and 12ct fiber FT 676 $6.81 $4,603.56 50 Hoffman Box Termination EA 1 $3,138.11 $3,138.11 60 Fiber Case Install and Splicing EA 1 $2,696.31 $2,696.31 70 Hard Surface Restoration SQFT 60 $78.28 $4,696.80 Sub Total $44,464.70 9.3% Sales Tax $4,135.22 Total $48,599.92 Scope of Work · Trench 2-2” conduit to a depth of 36” and restore soft surface with rock and/or top soil and grass seed · Install 25-TA Vault for splice locations and 17x30 HH for storage · Place 288ct and 12ct fiber in new conduit per design · Install Hoffman box and terminate 12ct fiber · Splice 288ct fiber to 12ct fiber in D case · Testing of terminated fibers · Restore hard surface restoration to equal or better quality · Place (1) tracer wire and mule tape in conduit · Provide all material to complete scope of work · Flagging for crossings at 188th St NE and 59th Dr NE · Includes prevailing wage P a g e | 2 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 Exclusions · Night and weekend work · Permitting (all work on private property) · Changes to scope of work after bid proposal acceptance · Repair or replacement of existing wire · Bonding Note: This proposal may be withdrawn by us if not accepted within 30 Days of proposal date. Payments shall be made each thirty days as the work progresses. The entire amount of the contract shall be paid within thirty days after completion. Terms and Conditions Bid Term. This Bid remains effective for thirty (30) days from the date shown, after which it is subject to change or cancellation. Changes. Any changes from the specifications on the face of this Agreement will be undertaken only upon written order, and will be charged at Time and Material rates unless otherwise specified in writing. Early Termination. In the event that a project is canceled prematurely, A 20% Re-Stocking fee will be charged to owner. Payment. Customer shall pay Cannon Construction the amount invoiced by Cannon Construction within thirty (30) days from the date of invoice. Customer agrees to pay Cannon Construction 18% finance charges per month on any unpaid balance. Force Majeure. Cannon Construction shall not be liable in damages or otherwise for delay or failure to complete the job occasioned by Customer, Customer’s agents, acts of God, accidents, labor disputes, carrier delays, or other causes outside of the control of Cannon Construction. Hazardous Materials. Cannon Construction shall not be responsible for testing, handling, or disposing of contaminated, toxic or hazardous materials unless otherwise provided in this agreement. Cannon Construction shall assume that all materials hauled from the job site are not contaminated, toxic or hazardous, unless otherwise provided in this Agreement. Customer agrees to indemnify, defend and hold harmless Cannon Construction from and against any claims, actions, damages, and/or expenses arising out of Cannon Construction’s handling or disposing of any such materials in the performance of its obligations under this agreement. Lien. Cannon Construction. shall file a lien on the job location if necessary to enforce any of the payment provisions of this Agreement. P a g e | 3 406 Porter Way . Milton, WA 98354 . CANNOCI055CS, WA www.cannonconstructioninc.com . 253-922-2787 . Fax 253-922-3245 Warranty. Cannon Construction. work is guaranteed against faulty material and workmanship for one (1) year. ALL OTHER WARRANTIES ARE DISCLAIMED, INCLUDING WARRANTY OF MERCHANT ABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Any alteration or deviation from the above specifications involving extra cost of material and/or labor will only be executed upon written orders for same, and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing. Respectfully submitted, Estimator: Signed: Signed: ___________________________ Date: ___________________ Title: ___________________________