HomeMy WebLinkAbout03-04-24 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
Public Procurement Month ATTACHMENT A
Read by Mayor Don Vanney
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Michele Blythe
1. Minutes of the February 20 and February 26, 2024 Council meetings ATTACHMENT B
2. Accounts Payable ATTACHMENT C
PUBLIC HEARING
NEW BUSINESS
1. Revised January 16, 2024 Council Meeting Minutes ATTACHMENT D
Staff Presentation: Wendy Van Der Meersche
Council Liaison: Mayor Pro Tem Michele Blythe
2. Interlocal Agreement with Lake Stevens for Public Defense Grant ATTACHMENT E
Staff Presentation: Jonathan Ventura
Council Liaison: Yvonne Gallardo-Van Ornam
COMMENTS FROM COUNCILMEMBERS
Arlington City Council Meeting
Monday, March 4, 2024 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
PROCLAMATION
WHEREAS, the public procurement, contracting and materials management
professions play a significant role in the efficiency and effectiveness of both
government and business; and
WHEREAS, through their combined purchasing power, public procurement
professionals spend billions of dollars every year and have a significant influence upon
economic conditions throughout Washington state; and
WHEREAS, public procurement, contracting and materials management
professionals dedicate themselves to providing the best value for every taxpayer dollar
and continue to expand their knowledge, skills and abilities; and
WHEREAS, during the month of March, the Washington State Chapter of the
National Institute of Governmental Purchasing and other professional procurement
associations engage in special efforts to inform the public of the important role of the
public procurement profession in business, industry and government;
NOW, THEREFORE, I, Don E. Vanney, Mayor of Arlington, do hereby
proclaim March 2024 as
Public Procurement Month
in Arlington, and I urge all people in Arlington to join me in this special observance.
____________________________________ __________________________
Don E. Vanney, Mayor Date
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Council Chambers 110 East 3rd Street Monday, February 20, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Yvonne Gallardo-Van Ornam, Michele Blythe, Leisha Nobach, and Jan Schuette.
Council Members Absent: Debora Nelson, excused.
Staff Present: Mayor Don Vanney, Paul Ellis, Jonathan Ventura, Kristin Garcia, Jim Kelly, Tony Orr, City Attorney Steve Peiffle, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Randy Nobach, and Holly Sloan-Buchanan. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
PROCLAMATIONS None.
PUBLIC COMMENT None.
CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Yvonne Gallardo-Van Ornam seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the February 5 and February 12 Council meetings and February 12, 2024 Council and Planning Commission joint meeting. 2. Approval of Petty Cash Check #2030; EFT Payments and Claims Checks #110008 through #110110 dated January 17, 2024 through February 5, 2024 for $668,350.73 and Approval of Payroll EFT Payments and Check #30334 through #30342 dated January 1, 2024 through January 31, 2024 in the amount of $1,403,305.37. 3. Sole Source Resolutions for Flow Meters and UV Bulbs 4. Title VI Letter of Intent and Assurances 5. Renewal of Interlocal Agreement with Snohomish Conservation District
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting February 20, 2024
Page 2 of 3
PUBLIC HEARING None.
NEW BUSINESS
Contract for Replacement of HVAC System in Police Department City Administrator Paul Ellis requested Council approve the contract with KCDA for upgrade/replacement of HVAC system in the police station and council chambers. KCDA has contracted with Hermanson to perform the work. The project was scheduled for 2023, but material supply chain delays postponed the project to 2024. The project is budgeted from capital facilities funds. Discussion followed with Mr. Ellis answering Council questions. Mayor Pro Tem Michele Blythe moved, and Councilmember Heather Logan seconded the motion to approve the contract with KCDA and third-party agreement with Hermanson and authorized the Mayor to sign, subject to final review by the City Attorney.
SCJ Contract Amendment #2 Public Works Director Jim Kelly requested the Council approve the SCJ Contract Amendment #2 that Arlington applied for and received a $2.3 million grant from TIB to upgrade this roadway to Arlington’s current “Complete Streets” standards. The City has engaged with SCJ Alliance for the project design work. Amendment #2 amends the scope of work to design a pond-based stormwater system, as opposed to the original infiltration system, and address additional archeological needs. Discussion followed with Mr. Kelly answering Council questions. Mayor Pro Tem Michele Blythe moved, and Councilmember Heather Logan seconded the motion to approve Amendment #2 to the SCJ Alliance contract for the 211th Place Corridor Restoration Project and authorized the Mayor to sign it.
Ordinance Amending Arlington Municipal Code Chapter 6.05 Public Works Director Jim Kelly requested Council approve the amendment to the Arlington Municipal Code Chapter 6.05.015 Mandatory Collection to allow Arlington residents to temporarily suspend Waste Management collection services when they are out of town for an extended period. Discussion followed with Mr. Kelly answering Council questions. Councilmember Rob Toyer moved, and Councilmember Heather Logan seconded the motion to approve the ordinance amending the Arlington Municipal Code Chapter 6.05 and authorized the Mayor to sign it.
COMMENTS FROM COUNCILMEMBERS Heather requested Public Works Director Jim Kelly provide an update on the progress of the 172nd road widening. Mr. Kelly reviewed the work from 2017 to present. Mr. Kelly will ask the consultant, who was hired to complete a 30% design build, for a timeline.
ADMINISTRATOR & STAFF REPORTS None.
Minutes of the City of Arlington City Council Meeting February 20, 2024
Page 3 of 3
MAYOR’S REPORT Mayor Don Vanney provided an update on the Jensen Park Project.
EXECUTIVE SESSION City Attorney Steve Peiffle announced the need for an executive session for discussion of pending or potential litigation [RCW 42.30.110(1)(i)] to last no longer than 10 minutes. City Council was dismissed and went into an executive session at 6:14 p.m., and reconvened at 6:24 p.m.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:24 p.m.
_________________________________________ Don E. Vanney, Mayor
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Council Chambers 110 East 3rd Street Monday, February 26, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette.
Council Members Absent: Debora Nelson, excused absence.
Staff Present: Mayor Don Vanney, Paul Ellis, Sarah Lopez, Kristin Garcia, Marc Hayes, Raelynn Jones, Jim Kelly, Kris Wallace, Mike Wolanek and sons, Katie Heim, Tony Orr, Mike Gilbert, City Attorney Steve Peiffle, and Wendy Van Der Meersche.
Also Known to be Present: Nate Nehring and daughter, Kathy Vanney, Tim Abrahamson, Nathan Senff, Randy Nobach, Sid Logan, Holly Sloan-Buchanan, and Steve Maisch.
Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Heather Logan seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Don Vanney introduced County Councilmember Nate Nehring, who presented a funding award document to the City of Arlington for $100,000 in granted funds toward the Jensen Park restroom project and $200,000 to the City of Arlington and Arlington Public Schools for pickleball courts project.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
City’s applications on ArcGIS Online Enterprise Data and Technology Manager Katie Heim provided an introduction to Arlington’s Spatial Technology and Web GIS.
January 2024 Financial Report Finance Director Kristin Garcia presented the January 2024 financial report. Discussion followed with Ms. Garcia answering Council questions.
Community and Economic Development Quarterly Report Community and Economic Development Director Marc Hayes presented the first quarter report. Discussion followed with Mr. Hayes answering Council questions.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop February 26, 2024
Page 2 of 2
Utilities and Transportation Quarterly Report Public Works Director Jim Kelly presented the first quarter report. Discussion followed with Mr. Kelly answering Council questions.
ADMINISTRATOR AND STAFF REPORTS None.
MAYOR’S REPORT None.
COMMENTS FROM COUNCILMEMBERS None.
COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening.
PUBLIC COMMENT None.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING There were no items from the workshop for the Council meeting on March 4, 2024.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:19 p.m.
_________________________________________ Don E. Vanney, Mayor
City of Arlington Council Agenda Bill CA #2 Attachment
March 4, 2024 Accounts Payable Claims Approval
Claims Approval
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
City of Arlington
March 4th, 2024 Council Meeting
Claims Certification:
We, the undersigned City Council of the City of Arlington, Washington do hereby certify that
the merchandise or services hereinafter specified have been received and that:
Approval of EFT Payments and Claims Checks #110111 through #110242 dated February 6th,
2024 through February 20th, 2024 for a total of $701,629.24
City of Arlington Council Agenda Bill NB #1 Attachment
March 4, 2024 Revised January 16, 2024 Minutes to include additional EFT Payments and Claims C hecks ATTACHMENTS: Revised January 16, 2024 Minutes and Claims DEPARTMENT OF ORIGIN Administration; Wendy Van Der Meersche, City Clerk EXPENDITURES REQUESTED: BUDGET CATEGORY: BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
Approval of EFT Payments and Claims Checks: #109761 through #109848 dated December 19,
2023 through December 30, 2023 for $611,262.49; #109849 through #109867 dated January 1,
2024 through January 2, 2024 for $1,192,531.57.
The minutes of the January 16, 2024 were approved at the February 5, 2024 Council meeting. ALTERNATIVES:
sign them.
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Page 1 of 4
Council Chambers 110 East 3rd Street Tuesday, January 16, 2024
Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Jan Schuette, Michele Blythe, and Yvonne Gallardo-Van Ornam.
Council Members Absent: None.
Staff Present: Mayor Don Vanney, Paul Ellis, Jonathan Ventura, Mike Gilbert, City Attorney Steve Peiffle, Bryan Terry, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Nathan Senff, Holly Sloan-Buchanan, Steve Maisch, Toby Strotz, Sid Logan, Brittany Kleinman, Boy Scout Troops, Levi Corsi, Mary Levesque, Jay Lindberg, James Chapman, Sam Pearson, Molly Person, Kimberly, Brian Lewis, and Gina Zeutenhorst. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Jan Schuette moved to approve the agenda as presented. Councilmember Debora Nelson seconded the motion, which passed with a unanimous vote. Discussion followed and Councilmember Debora Nelson moved, and Councilmember Heather Logan seconded the amended motion to move item #1 “Resolution to Support Arlington School District” after the item “Introduction of Special Guests Presentations”, which passed unanimously.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Brian Lewis, Executive Director of Operations and Gina Zeutenhorst, Executive Director of Financial Services, from Arlington Public Schools, provided bond and levy information. City Attorney Steve Peiffle announced the requirement for the City to offer the public equal time to speak against Arlington School District bond and levy proposal under RCW 42.17A.555 and WAC 390-05-271and WAC 390-05-273. Mayor Don Vanney opened the meeting up for public comment at 6:24 p.m. for those who wished to speak against the Arlington School District bond and levy proposal. Hearing none, the public comment was closed at 6:24 p.m.
City Council Meeting
Minutes of the City of Arlington City Council Meeting January 16, 2024
Page 2 of 4
Resolution to Support Arlington School District City Administrator Paul Ellis requested the Council approve the Resolution to Support the Arlington School District. Councilmember Yvonne Gallardo Van-Ornam moved, and Councilmember Heather Logan seconded the motion, to approve the resolution supporting the Arlington School District and authorized the Mayor to sign the resolution. The motion passed unanimously.
PROCLAMATIONS None.
PUBLIC COMMENT Levi Corsi, Arlington, provided public comment. Mary Levesque, Arlington, provided public comment. Jay Lindberg, Arlington, provided public comment. James Chapman, Arlington, provided public comment.
CONSENT AGENDA Mayor Pro Tem Jan Schuette moved, and Councilmember Debora Nelson seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the January 2 and January 8, 2024 Council meeting 2. Accounts Payable: Approval of EFT Payments and Claims Checks: #109761 through #109848 dated December 19, 2023 through December 30, 2023 for $611,262.49; #109849 through #109867 dated January 1, 2024 through January 2, 2024 for $1,192,531.57; Approval of Payroll EFT Payments and Check #30327 through #30333 dated December 1, 2023 through December 31, 2023 in the amount of $1,444,372.84.
PUBLIC HEARING None.
NEW BUSINESS
Interlocal Agreement (ILA) with Snohomish County For Embedded Social Worker City Administrator Paul Ellis requested Council approve the ILA for a law enforcement embedded social worker with Snohomish County which concluded December 31, 2023. The proposed agreement with Snohomish County will continue with a full-time, embedded social worker with Arlington. This agreement also provides for back fill during employee leave and medical oversight needed to administrate the program. Discussion followed with Mr. Ellis answering Council questions. Councilmember Heather Logan moved, and Councilmember Yvonne Gallardo-Van Ornam seconded the motion to approve the interlocal agreement with Snohomish County for the Law Enforcement Embedded Social Worker and authorized the Mayor to sign the agreement. Motion passed unanimously.
Minutes of the City of Arlington City Council Meeting January 16, 2024
Page 3 of 4
Ordinance to Amend Arlington Municipal Code Chapter 13.12 City Administrator Paul Ellis requested Council approve the proposal to amend Arlington Municipal Code (AMC) 13.12 allowing the city to reduce implementation of the 2024 mandatory water, sewer, and stormwater utility rate increases. Discussion followed with Mr. Ellis answering Council questions. Councilmember Debora Nelson moved, and Councilmember Michele Blythe seconded the motion to approve the ordinance reducing the scheduled 2024 CPI increase to 2.5% to the water, sewer, and stormwater utility rates for 2024, and authorized the Mayor to sign the ordinance. The motion passed unanimously.
Procurement of Surplus Dump Truck from Snohomish County City Administrator Paul Ellis requested the Council approve the purchase of a used dump truck from Snohomish County pursuant to intergovernmental surplus equipment sale allowed in RCW 39.33.010. Councilmember Michele Blythe moved, and Councilmember Rob Toyer seconded the motion to approve the City’s purchase of the dump truck from Snohomish County pursuant to RCW 39.33.010. The motion passed unanimously.
Ordinance to Amend Arlington Municipal Code Title 2.44 regarding the Airport
Commission City Administrator Paul Ellis requested Council approve the amending of AMC Chapter 2.44 regarding Airport Commission members to be in conjunction with the recent House Bill 1243 requirements. Discussion followed with Mr. Ellis and City Attorney Steve Peiffle answering Council questions. Yvonne Gallardo-Van Ornam moved, and Councilmember Michele Blythe seconded the motion to approve the ordinance amending AMC Chapter 2.44 regarding Airport Commission members. The motion passed unanimously.
Resolution to Adopt 2025/2026 Biennial Budget Calendar City Administrator Paul Ellis requested Council adopt a resolution establishing the planning calendar for development of the 2025-2026 budget. The timeline is in accordance with applicable State law and city policy. Mayor Pro Tem Jan Schuette moved, and Councilmember Heather Logan seconded the motion to approve the resolution adopting the planning calendar for the 2025-2026 biennial budget and authorized the Mayor to sign it. The motion passed unanimously.
Selection of Mayor Pro Tem City Administrator Paul Ellis reminded the Council it was time to select a new Mayor Pro Tem which happens every two years at the second Council meeting in January. Councilmember Debora Nelson moved, and Councilmember Rob Toyer seconded the motion to select Michele Blythe as the City’s Mayor Pro Tem, to serve until the second
Minutes of the City of Arlington City Council Meeting January 16, 2024
Page 4 of 4
Council meeting in January, 2026 because she is the next senior member on this Council. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS Councilmember Heather Logan announced that the Snohomish Health District has been legally dissolved effective January 10, 2024. The new Snohomish County Health Department has been officially integrated with Snohomish County government located at 3000 Rockefeller Ave. in Everett. It will continue to provide public health services to all residents of Snohomish County. The Snohomish Health Department is focusing on hiring Epidemiologists and adding a mobile service truck to reduce any transportation obstacles for residents of Snohomish County. Councilmember Debora Nelson thanked the Public Works Utility Department for their response to the frozen pipes and water meters. She stated she will not be able to attend the interviews for the vacant City Council seat. Thank you to the Boy Scouts for attending the meeting tonight. Councilmember Jan Schuette also thanked the Public Works Department for their efforts to fix the frozen pipes and meters in Gleneagle neighborhood. Councilmember Yvonne Gallardo Van-Ornam thanked those who are supporting and educating the public on the Arlington School District’s bond and levy and reminded everyone to vote.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT Mayor Don Vanney thanked the Public Works Department for their work during the freezing temperatures.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:58 p.m. _________________________________________ Don E. Vanney, Mayor
City of Arlington
January 16, 2024 Council Meeting
Claims Certification:
We, the undersigned City Council of the City of Arlington, Washington do hereby certify that
the merchandise or services hereinafter specified have been received and that:
Approval of EFT Payments and Claims Checks:
#109761 through #109848 dated December 19, 2023 through December 30, 2023 for
$611,262.49
#109849 through #109867 dated January 1, 2024 through January 2, 2024 for $1,192,531.57
Approval of Payroll EFT Payments and Check #30327 through #30333 dated December 1,
2023 through December 31, 2023 in the amount of $1,444,372.84.
City of Arlington Council Agenda Bill NB #2 Attachment March 4, 2024 Interlocal Agreement (ILA) with City of Lake Stevens and acceptance of Public Defense Grant
Fourth Amendment to Interlocal Agreement between City of Arlington and City of Lake Stevens
Police; Jonathan Ventura, Chief EXPENDITURES REQUESTED: BUDGET CATEGORY: Professional Services BUDGET AMMOUNT: 2024 - $8,280
LEGAL REVIEW: DESCRIPTION: Defense Grant of $36,000 over two-years (2024-2025) to provide indigent defense social services. This is a local matching grant in partnership with the City of Lake Stevens. Arlington’s portion of the grant per year is 60% or $8,280.
services program for public defense clients of the cities of Lake Stevens and Arlington. The program identifies clients that benefit from social services allowing defense attorneys to spend more time on legal defense work. Clients working with a social worker can benefit from decreased jail time and decreased recidivism. This saves our tax paying community money (arrest, prosecution, defense, medical, and incarceration). In 2017, Arlington and Lake Stevens experienced a recidivism rate of 35% whereas Marysville, which did not participate in the program, experienced a recidivism rate of 67%. The third amendment to the ILA expired on December 31, 2023. ALTERNATIVES:
Defense and authorize the Mayor to sign it, pending final review by the City Attorney.
FOURTH AMENDMENT TO
INTERLOCAL AGREEMENT CONCERNING
GRANT FROM OFFICE OF PUBLIC DEFENDER
This agreement is made and entered into by and between the City of Lake Stevens,
Washington (“Lake Stevens”) and the City of Arlington, Washington (“Arlington”), the parties
to an Interlocal Agreement for a grant program through the Office of Public Defense having an
effective date of January 1, 2024.
WHEREAS, Lake Stevens and Arlington entered into an Interlocal Agreement dated
January 1, 2018 for the joint administration of grant funds received from the Office of Public
Defense for a Public Defense Social Services Program (“Program”); and
WHEREAS, Lake Stevens and Arlington entered into the First Amendment to said
Interlocal Agreement on March 19, 2019 to reflect the change in grant funding levels; and
WHEREAS, Lake Stevens and Arlington entered into the Second Amendment to said
Interlocal Agreement on February 18, 2020 to reflect the change in grant funding levels and
granting period; and
WHEREAS, Lake Stevens and Arlington entered into the Third Amendment to said
Interlocal Agreement on December 16, 2021
WHEREAS, the Office of Public Defense has awarded a grant for two years, beginning
January 1, 2024 through December 31, 2025; and
WHEREAS, the Office of Public Defense has awarded the grant funding to $18,000 per
year for each calendar year of the grant award, for a total grant award of $36,000,
NOW, THEREFORE, for the mutual considerations received by the parties from this
agreement, the Interlocal Agreement is hereby amended as follows:
1. Paragraph 3. Funds for the Program is hereby amended to read as follows:
3. Funds for the Program. The funds for the Program shall be the annual grant
proceeds in the amount of $18,000 each calendar year, for a total of $36,000 over the
two-year term of the grant, and the local match of $13,800 annually. Arlington shall
pay 60% of the local match funds each year, being $8,280 directly to Feldman & Lee,
P.S. within thirty (30) days of invoice for the match funds. Lake Stevens shall pay
40% of the local match funds each year, being $5,520 in addition to the grant funds
within thirty (30) days of invoice from Feldman & Lee, P.S.
2. Paragraph 5. Termination is hereby amended to read as follows:
5. Termination. This Agreement shall conclude on December 31, 2025 and terminate
when closeout of all obligations under the Grant have occurred and been accepted by
the granting agency. Provided however, this Agreement may be terminated by either
party in the event the grant funding is discontinued or not received or if the portion
which is to be match funding is not appropriated through the budget process of either
party. In the event of termination, any unused funding shall be returned in proportion
to the contributions of each party after payment of all expenses.
3. Except as herein amended, the Interlocal Agreement and First Amendment to Interlocal
Agreement shall remain the same and in full force and effect.
Dated this ________ day of _____________, 2024.
By:
By: