HomeMy WebLinkAbout02-26-24 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Wendy
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
County Council Member Nate Nehring – check presentation for granted funds toward the Jensen Park
restroom project and the Arlington pickleball courts
Introduced by Mayor Don Vanney
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. City’s applications on ArcGIS Online ATTACHMENT A
Staff Presentation: Katie Heim
2. January 2024 Financial Report ATTACHMENT B
Staff Presentation: Kristin Garcia
3. Community and Economic Development Quarterly Report ATTACHMENT C
Staff Presentation: Marc Hayes
4. Utilities and Transportation Quarterly Report ATTACHMENT D
Staff Presentation: Jim Kelly
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
Arlington City Council Workshop
Monday, February 26, 2024 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill WS #1 Attachment February 26, 2024 City’s online applications on ArcGIS
Introduction to Arlington’s Spatial Technology and Web GIS
Public Works; Katie Heim, Enterprise Data and Technology Manager EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: virtual Arlington) on the ArcGIS Online platform.
Arlington started its spatial data program in 2006 with its first hire of a GIS Analyst. Today, Arlington’s spatial technology consists of desktop computers and web servers, GIS software, asset management software and enterprise databases (databases shared to the web). Since 2006, the Arlington spatial group has built an entire virtual Arlington in our databases that includes items such as utilities, buildings, recreation, boundaries and regulatory policies such as zoning. Currently, we have hundreds of layers that represent various aspects of the real world. This spatial technology that hosts our layers allows Public Works staff to efficiently manage our infrastructure while planning for the future. But the true value of spatial technology is sharing data and data analysis across all departments to assist in making informed decisions, preparing for any event and planning for the future. ALTERNATIVES:
Introduction to Arlington’s
Spatial Technology and Web GIS
Quick Guide for Council & Staff
Katie Heim
Enterprise Data and Technology Manager
kheim@arlingtonwa.gov
360-403-3536
This handbook is a brief introduction to Arlington’s spatial technology which
includes our GIS and asset management programs. The primary purpose of spatial
technology is to make City data and documentation readily available to staff and
citizens increasing our data transparency. Spatial technology allows the City to
make better decisions, identify issues, manage and respond to events while also
helping to plan and prepare for the future. The handbook will also outline the web-
based portal called ArcGIS Online and show how to access our gallery of public
applications.
Most of the links in this document are to Esri websites. The City’s primary desktop
GIS software is from Esri and is called ArcGIS Pro. For those interested in
downloading and exploring desktop GIS software, QGIS is an open source option
that functions in a similar manner to ArcGIS Pro. The City’s ArcGIS Online site
provides interactive GIS web applications for use by staff and citizens.
Public Works asset management software is called Elements and is from a company
called Novotx.
https://arlingtonwa.maps.arcgis.com/home/index.html
What is Spatial Technology?
Spatial technology includes
▪ web servers
▪ desktop computers
▪ software and web-based applications
▪ databases
▪ layers
▪ data with an x, y location
The x, y data provides a location, allowing us to visualize our data in 2D and 3D
space. The best part of spatial technology is that it can use both spatial and non-
spatial data. Our web servers allow the data to be shared across multiple platforms
both internally and externally. Currently, the Public Works Department has built a
virtual City of Arlington using spatial technology. This virtual Arlington represents
the City’s assets and infrastructure as both spatial and non-spatial data (with and
without an x, y).
Arlington staff use two types of spatial software to manage our virtual City – GIS
and asset management software. GIS stands for Geographic Information Systems
which are spatial data software. GIS allows us to create data, manage data and
analyze data. Asset management software also uses spatial and non-spatial data
and gives a complete record of the maintenance, repairs, and replacement of Public
Works assets. All of Public Works spatial assets are in GIS.
To visualize spatial technology, you can think of the real world being divided into
similar layers. The graphic below highlights how these slices of the real world are
represented in a computer system.
Each slice is composed of a group of the same items. Examples of different slices
are parks, hydrants, road centerlines, elevation, etc. These slices are called layers
and they are grouped together in databases that are shared across the City, called
enterprise databases. “Wastewater” is one of the City’s enterprise databases.
Within the Wastewater database we have the following features:
Currently, we have 25 enterprise databases and each database has 20 to 40
different layers.
Each layer has a table of records, and each record has multiple attributes.
Attributes are data about each specific record. An example of an attribute table is
below from our City Parks layer (it doesn’t show all our parks):
Between our geodatabases, features and tables, we currently maintain hundreds
of thousands of data points in our spatial software.
For further information about GIS, please see the webpage below:
Use of GIS Software
GIS provides a variety of services to the City and staff. GIS continues to capture,
update and maintain our data. As a local government, we are required to keep and
maintain an inventory of our assets (asset management!). GIS is composed mainly
of assets – these assets are the infrastructure of our City. Our buildings, our land,
our utilities, our transportation and so
on. GIS can also track non-asset
information. Examples of non-assets
are projects, zoning, and initiatives
such as Complete Streets.
GIS software is also used to create
maps. Maps are a great way to visualize
large chunks of data, particularly data
that has a specific location.
GIS also helps us analyze our data to
make better decisions, quickly identify
problems, respond to events and
prepare for the future. The cool part of
GIS is that we can perform easy
analysis of data with maps (visual
analysis) but we can also do a variety of
statistical and spatial (location-based)
analyses on the data tables.
The image to the right is an example of
some of the analysis tools that come
with a GIS software program.
Use of Asset Management Software
Our asset management software, Elements, provides a comprehensive inventory
of Public Works assets, spatial and non spatial. In addition to that Elements tracks
all the task orders on our assets. Tasks on each asset typically are 1 of 3 types:
maintenance, repair or replace. We transitioned to Elements 2018 as a web based
solution so our crews can capture work in the field, and today we have more than
65,000 tasks for 41 spatial assets and 1,198 non-spatial assets in the system. We
continue to add more assets each year.
Highlights of the system is that we can track work on every asset, schedule regular
maintenance tasks and provide reporting in a disaster event. Examples where
Element was crucial was the damage to the Gleneagle reservoir and the recent
freeze event in January. For recovery after a major event, we must show that 1) we
inventoried our assets and 2) we maintained them in order to get funding after the
event.
For further information about asset management, please see the EPA slideshow
and web page below:
https://www.epa.gov/sites/default/files/2015-10/documents/assetmgt101.pdf
&
https://nepis.epa.gov/Exe/ZyPdf.cgi?Dockey=P1000LP0.txt
Web GIS – Celebrating 10 Years!!
Web GIS is the sharing portion of spatial technology. Web GIS provides a series of
on-line applications that allows everyone to interact and explore current GIS data.
We have been developing and refining Arlington’s web GIS over the last 10 years
and have had huge success in sharing our data, asset management and various
analyses with staff and citizens. Arlington web GIS is on par with that of larger
organizations because we have invested in both our data (processing, storage,
infrastructure) and in the spatial technology architecture that allows everyone to
use GIS, not just GIS staff.
Arlington’s web GIS is more effective than printed maps because our web GIS is real
time and interactive. A map is like a new car. When you drive it off the dealer’s lot
– it loses value. Maps are static and the data shown on the map is immediately out
of date. Web GIS is constantly updated so the data within a web application is
always more current than on a printed map.
In addition, web GIS allows the user to ‘peek behind the curtain’. When using a
printed map, you only know what the cartographer chooses to tell you via the use
of colors, symbols and legend. As a viewer of online web GIS data, you are still
limited by the web developer’s skill with colors, symbols and legends but web GIS
also comes with many different tools that can give the viewer a variety of ways to
not only view where the data is but also explore the attribute (table) data.
Web GIS includes a variety of web-based software that come in 3 flavors: data
collection, data display and data sharing. Data collection includes surveys,
collectors and editing tools. Data display starts with a map as the base for data
sharing. Options for data sharing include applications (usually shortened to ‘apps’),
dashboards, and story maps (essentially web pages that highlight a story).
Arlington’s data sharing site is hosted on Esri’s ArcGIS Online and can be found from
our Geographic Information Systems City page or going directly to our ArcGIS
Online page.
http://www.arlingtonwa.gov/343/Maps-Data
or
https://arlingtonwa.maps.arcgis.com/home/index.html
ArcGIS Online
ArcGIS is an on-line portal that holds and stores city GIS data that we publish
directly to the web. We can build a variety of applications, dashboards and story
maps on ArcGIS Online that we share with staff and citizens. No log-in is required
to view the city’s gallery. We constantly update and improve our ArcGIS Online site,
so expect to see changes as we provide more ways to share data.
When you open the webpage, you will see all the items Arlington GIS has shared
with the public. The home page gives a sample of items available and at the bottom
of the page, View Gallery, takes you to the entire gallery of all items shared with
the public.
Most of the items are created and maintained by Arlington GIS staff but
occasionally we will share another agency’s GIS item in our Gallery for easy
reference.
For further information about ArcGIS Online, please contact me and I can answer
questions or provide specific training on certain applications. I recommend you
explore the site and all the items first to help structure your questions.
City of Arlington Council Agenda Bill WS #2 Attachment
February 26, 2024 January 2024 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Smartsheet Active Project Report
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
2024 January Financial Report – Kristin Garcia, Finance Director
Property Tax:
This is Arlington’s 2024 property tax levy. At the time the levy resolution was approved by council,
the estimated levy rate was expected to be $.9847, the actual levy rate is $.9872.
Source: Snohomish County Assessor’s Annual Report. www.snohomishcountywa.gov
Sales Tax:
The first chart represents sales tax revenues received in January of each respective year (Amazon
project related revenues adjusted out). Revenues trending upward each year except for the 11%
decline between January 2023 and 2024.
The second chart is also adjusted for the Amazon Project and shows revenues by industry type
between January 2023 and January 2024. The three largest industries of sales tax are retail,
construction and services, all three of which declined between January 2023 and January 2024.
Jan-23 Jan-24
Dollar
Change % Change
RETAIL TRADE 289,760 287,475 (2,286) -1%
CONSTRUCTION 161,686 87,958 (73,728) -46%
SERVICES 119,919 108,223 (11,696) -10%
WHOLESALE 46,379 48,518 2,138 5%
INFORMATION 10,948 13,327 2,379 22%
MANUFACTURING 7,703 13,078 5,375 70%
TRANSPORTATION & UTILITIES 8,393 10,535 2,142 26%
AGRICULTURE & OTHER 1,284 8,337 7,053 549%
646,072 577,449 (68,623) -11%
416,107
507,227 544,104 607,357 646,072 577,449
2019 2020 2021 2022 2023 2024
January Sales Tax
GENERAL FUND
Leasehold Tax Revenues:
Leasehold tax revenues are collected on government owned land/facilities that are leased by private
business, it is in lieu of property tax. The City gets a portion of the revenue that is collected and
remitted to the State. We typically receive the revenue in February, May, August and November ,
however this year, we received a distribution in January – you can see in January 2023 we didn’t
receive a distribution. I’m unsure as to why the State distributed early, I only point it out as it’s outside
the regular distribution cycle.
2024 2024 ANNUAL 2023 2023 TOTAL
ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL
-LEASEHOLD EXCISE
82,165
154,350 53.23%
147,000 0.00%
Overall Revenues:
Total revenues for the month came in at 6% of budget which is fairly consistent with 2023 where
revenues were about 8% of budget. Two reasons that 2024 revenues are slightly below 2023 are
shown below; higher than usual construction sales tax in January 2023 as compared to January 2024
and electricity utility tax revenues for January 2024 were received February 1 and posted to February
1.
2024 2024 ANNUAL 2023 2023 TOTAL
ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL
-SALES - 1% City
577,449
7,800,693 7.40%
729,063
7,429,230 9.81%
-UTILITY
214,050
3,409,342 6.28%
348,147
3,281,341 10.61%
Fire Expenses:
A reminder that even though the city no longer operates a fire department, the city still owns station s
46 and 48 and pays property insurance on those facilities. The expenses you see in 2024 are insurance
premiums. The expenses went down from last year because 2023 the city paid both liability and
property insurance. 2023 was the last year we paid liabi lity premiums. Liability premiums are based
on worker hours from 2 years prior (2023 premium based on 2021 worker hours – the year of the
annexation). Additionally, please note there was a posting error so the premiums posted to fire are
higher than they should be, this will be corrected on the February report.
2024 2024 ANNUAL 2023 2023 TOTAL
ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL
FIRE (WCIA fire
stations)
33,267
12,710 261.74%
159,292
157,007 101.46%
Overall General Fund Expenses:
Overall expenses in the general fund are about 7% of budget and right on track with current year
budget and last year’s spending.
Revenues and expenses in other funds are generally tracking with budget. WCIA insurance premiums
are paid in January of each year which does bring the actual % to budget higher for most funds in the
“other services category”. This is to be expected and that category of expenses trend that way each
year. I’ve made a note on the “other fund operating statements” – see the enterprise funds where
the expenses are most notable.
ARPA Fund – A reminder that ARPA funds will need to be spent by 12/31/2024. 9 programs are
complete. Most of the remaining ARPA funds will be spent on the Smokey Point Community Park and
all remaining funds are obligated through contract.
Smartsheet Update – projects completed as of 12/31/2023 will be archived within Smartsheet and
once archived, they will no longer be included on the active project worksheet. As a reminder, my
staff and I monitor projects within Smartsheet on a regular basis and follow up on any with red or
yellow “health” indicators. An updated report is included in the packet.
AWC Bills Tracker as of February 19, 2024; these are bills that peaked my interest however I haven’t
researched enough to fully understand how these will impact the city. I will comment that the city is
currently funding a cold weather shelter program through a contract with VOA using ARAP funds,
once those funds are depleted, the city doesn’t have an alternative funding source. Also, the city
doesn’t receive direct funding (like lodging tax) for short term rentals, this would be new.
• HB 1012 Establishes grants to help cities with providing emergency shelters during extreme weather
events.
• HB 2276/ SB 6191 Affordable Homes Act – Adjusts the state real estate excise tax (REET) and adds a
real estate transfer tax (RETT) on high-value properties to fund affordable housing.
• SB 5334 Authorizes a local option tax on short term rentals of up to 10%
Source https://wacities.org/advocacy/bill-tracker
OTHER FUNDS
POLICY UPDATES/OTHER INFORMATION
At the finance department January staff meeting, the team outlined the following department goals
for 2024;
a. Update finance department policy and procedures for all major systems; cash receipting,
utility billing, payroll, accounts payable and purchasing.
b. Update team values – in 2017 the team developed values representing our commitment
to deliver exceptional service. An example of some of the values are; respect, discretion,
teamwork, accountability, tactfulness, professionalism and approachability.
c. Clean up/organize Sharepoint and Finance Shared Files.
This graph represents fund balances as of January 2024. About 96% of fund balances are restricted,
committed or assigned based on federal and state laws and/or by city ordinances and resolutions.
Only about 4% is available for general use. City financia l policy discourages the use of one time
revenues (like fund balances) to fund ongoing expenses. One time revenues may be used to fund
capital projects or equipment.
GENERAL FUND -
COMMITTED
21%
GENERAL FUND -
AVAILABLE
4%
SPECIAL REVENUE
15%
CAPITAL PROJECT
23%
ENTERPRISE
36%
OTHER
1%
FUND BALANCES
JANUARY 2024
EDUCATIONAL
DEPARTMENT UPDATES
March 25, 2024 – February financial report
UPCOMING COUNCIL AGENDA ITEMS
ARPA Program Summary
January 2024
Updated Budget Amount Spent to Date:Completed By:
Laptops for remote work/field use $ 306 306$ Complete
Touchless entry lock systems for City $ 281,318 281,318$ Complete
Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete
Tourism Event Funding $ 89,287 89,287$ Complete
Parklets $ 119,847 119,847$ Complete
Utility Credit program $ 40,036 40,036$ Complete
Smokey Point Park Land $ 964,837 964,837$ Complete
Winter Festival $ 220,000 239,096$ Complete
Food distribution (food bank) $ 65,000 65,000$ Complete
COVID Position $ 246,000 149,368$ Expenses thru 2024
COVID supplies $ 12,985 8,634$ ongoing thru 2024 as needed
Cyber security upgrades $ 180,000 112,462$ Thru 2024. 1 payment remaining.
Utility system security improvements $ 237,310 31,238$ Will be complete Spring 2024
Communications $ 80,000 54,384$ Contract thru 12/2024
Arlington Community Resource Center $ 360,000 135,361$ Contract thru 12/2024
NW Innovation Center $ 25,000 15,975$ Contract thru 12/2024
Cold weather shelter $ 20,000 1,006$ Contract thru 12/2024
Smokey Point Park Improvements $ 2,328,999 360,079$ In design (re-allocated $1 million from
Food Truck Court)
Design/build food truck court $ 366,625 80,281$ In design
After school program/childcare (Boys & Girls Club) $ 77,000 -$ Under contract through 12/2024
TOTAL ARPA BUDGET 5,734,550$ 2,768,516$ 2,966,034$
Completed Projects
Projects under contract and will fully utilize budget
Active Projects - Council Report
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
1 Administration Carahsoft, Zencity at Carahsoft Zencity Carahsoft Agreement - Communications 04/01/23 12/31/23 $19,674.00 No 100%
2 Administration Stilly Valley Collective Records Storage StillCo 07/01/23 07/01/24 $450 / month No 100%
3 Administration Money Saver Mini Storage Records Storage Money Saver Mini Storage 07/13/23 08/01/24 $3,600.00 No 100%
4 Administration Port of Everett Port of Everett MOU 08/31/23 $0.00 No 0%
5 Administration None One Washington 12/31/37 $563,412.68 No 0%
6 Administration NW Innovation Resource Center
(NWIRC)NWRIC 01/30/23 12/30/23 $5,000.00 No 100%
7 Administration Portia Smith Meet Me in Arlington Communications Project 02/22/22 01/15/24 $48,000.00 $24,000.00 Yes ARPA 100%
8 Administration Will Ibershof Maintenance & Operations Division Analysis 07/25/23 09/12/23 $75 / hr, NTE 30 hrs No 100%
9 Administration TerraVista NW LLC Jensen Park Restroom site plan 06/20/23 12/30/23 $32,500.00 No 92%
10 Administration North County Regional Fire Authority Fire Suppression Services 08/01/21 Exchange for use of
Station 48 No 0%
11 Administration North County Regional Fire Authority Fire Marshal Investigation/Inspection Services 01/01/28 Per Exhibit B of Contract No 0%
12 Administration Snohomish County Emergency Management Services 12/31/21 Annual Service Charge No 0%
13 Administration Tom Boyce City Tree Planting Review 08/24/23 10/29/23 $90/hr NTE $900 No 0%
14 Administration Center for Justice Social Work Center for Justice Social Work, Internship Program 08/01/23 07/31/25 $750,000.00 $750,000.00 Yes Health Care Authority 28%
15 Administration Stilly Valley Chamber of Commerce Business Education Series 03/06/23 12/31/24 $5,000.00 $5,000.00 Yes ARPA 58%
16 Administration Shiela Arnold Art Shiela Arnold Mural- Cemetery phase 2 05/01/23 07/30/23 $8,625.00 No 100%
17 Administration Shiela Arnold Art Shiela Arnold Mural- B&G Club 06/08/23 08/30/23 $4,500.00 No 100%
18 Administration Harry Engstrom Northlight Painting
and Murals Art Harry Engstrom Mural - water tower 08/16/23 11/30/23 $40,000.00 No 100%
19 Administration Erica Knapp Art + Design Art Erica Knapp mural 2023 05/01/23 09/30/23 $15,000.00 No 100%
20 Administration Brady Black Art Brady Black Mural 2023 08/07/23 05/30/24 $20,000.00 No 75%
21 Administration Karla Matzke Art 172nd/ 43rd Roundabout Karla Matzke 12/15/22 12/30/23 $25,000.00 No 100%
22 Administration Western Governors University Peter Barrett Master's Degree Tuition 11/01/23 11/01/24 $9,910.00 No 48%
23 Administration Mandy Kruger Mandy Kruger Bachelor's Degree Tuition 06/07/23 10/16/23 $3,889.00 No 100%
24 Administration Rainier Asphalt & Concrete Trail Bollard Improvement Project 12/22/23 12/31/23 $51,978.63 No 95%
25 Administration GMP Consultants LLC HR Director Recruitment 08/02/23 07/26/24 $18,000.00 No 100%
26 Administration Sound Cleaning Resources Inc.Holiday Lighting Decorating Installation Legion Park 11/07/23 11/21/23 $7,213.44 << Grant Amount >>No <<Grant Name>>100%
27 Administration Davis Shows NW Holiday Amusement Rides 11/29/23 12/11/23 $56,000.00 No 100%
28 Administration Caroline Sumpter Art Crown Ridge Medians 12/19/23 02/01/24 $7,000.00 No 98%
29 Administration Strategies 360 Government Relations 12/31/24 $36,000.00 No 0%
30 Administration NWIRC NWIRC 2024 Program 12/31/24 $5,000.00 No 0%
31 Administration Digital Face Media CIC and Meet Me in Arlington marketing 01/03/24 12/31/24 $33,800.00 No 50%
32 Administration Portia Smith Meet me in Arlington Shop Local Project 01/03/24 12/31/24 $12,000.00 $24,000.00 Yes ARPA 17%
33 Airport Dowl Rwy 16/34 Mill and Overlay Project 04/19/21 12/31/24 $2,917,379.41 $291,261.00 Yes Rwy 16/34 Mill & Overlay 93%
34 Airport Dowl Dowl Engineering Professional Services Agreement 01/31/23 01/31/28 TBD by project No 0%
35 Airport Airside Solutions Airside Solutions PSA Project 10/08/19 10/31/23 Not to exceed $4,000.00
annually No 91%
36 Airport Action Cleaning Services Airport Janitorial Contract 01/30/23 12/31/23 $1,350.34/mo 2023 No 100%
37 Airport NPR Commercial Construction, Inc Airport Fire Emergency Entrance Gate Project 06/21/23 08/15/23 $27,535.95 No 100%
38 Airport Airside Solutions Airfield Lighting Maintenance Project 11/01/26 $8,000.00 No 0%
39 Airport Avalos Cleaning Services LLC Arlington Municipal Airport Janitorial Services 12/31/24 2,379.24 / monthly No 0%
Page 1 of 5Exported on February 20, 2024 1:57:01 PM PST
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
40 Airport Veregy Energy Savings Contract Services/ Airport Admin Office Building Solar
Project 09/30/24 $667,970.00 $250,000.00 Yes Arlington Airport Administration
Office Building Solar Project 0%
41 Airport Precision Approach Engineering Precision Approach Engineering IFE 12/08/23 12/31/23 $3,000.00 No 100%
42 Airport Reece Construction Airport Snow removal equipment transport 12/07/23 12/31/23 $9,837.00 No 100%
43 Airport Precision Approach Engineering Precision Approach Engineering IFE (2) - Fencing 12/08/23 01/15/24 $3,000.00 No 100%
44 Community and Economic
Development
Rock Project Management Services,
LLC Smokey Point Community Park 04/17/23 04/17/24 $818,680.00 $1,013,723.00 Yes ARPA Funding 87%
45 Community and Economic
Development Island Crossing Subarea Plan 02/01/24 $0.00 No 0%
46 Community and Economic
Development
Financial Consulting Solutions Group,
Inc.Housing Action Plan Implementation (HAPI) Grant 08/01/22 06/15/23 $100,000.00 $100,000.00 Yes Housing Action Plan
Implementation (HAPI) Grant 100%
47 Community and Economic
Development Otak, Inc.Food Truck Court 10/19/22 12/27/23 $100,000.00 $100,000.00 Yes ARPA 62%
48 Community and Economic
Development
Action Cleaning Services (Division of
Parker Corp. Services Inc.)CED Janitorial Services 02/07/22 N/A $548.53/month No 99%
49 Community and Economic
Development
Washington State Department of
Revenue Business Licensing Services Agreement None No 0%
50 Community and Economic
Development FCS Group Arlington Tax Increment Area / Food Truck Financial Feasibility Analysis 07/10/23 04/26/24 Hourly varies, NTE
$9,999 No 90%
51 Community and Economic
Development Otak Inc.2024 Comprehensive Plan Update 08/15/23 05/01/24 $390,000.00 No 77%
52 Community and Economic
Development GMP Consultants Permit Center Manager Recruitment 12/04/23 12/31/23 $9,500.00 No 50%
53 Community and Economic
Development Law Offices of Alex Sidles Hearing Examiner Services 12/11/23 12/31/24 $9,999.99 No 0%
54 Community and Economic
Development Avalos Cleaning Services, LLC CED Janitorial Services - Current 12/31/24 $550.55 per month No 0%
55 Community and Economic
Development Reece Construction SPCC - Reece Construction 07/10/25 $2,299,670.93 No 0%
56 Community and Economic
Development Materials Testing & Consulting, Inc.Special Inspection Services - SP Community Park 12/31/24 $24,869.00 No 0%
57 Community and Economic
Development
Washington State Food Truck
Association Food Truck Court - WSFTA 02/01/24 07/31/24 $0.00 No 0%
58 Finance WebCheck Inc.WebCheck Access Agreement 12/15/22 N/A
$15.00/transaction
Contract amount
averaged by year
No 0%
59 Finance
Volunteers of Western Washington
Arlington Community Resource
Center
Volunteers of Western Washington Arlington Community Resource Center 02/01/23 12/31/23 $50,000.00 $50,000.00 Yes HB1406 - State sales tax credit 78%
60 Finance Stillaguamish Senior Center dba Stilly
Valley Center Capacity Funding 04/03/23 12/31/24 $50,000.00 No 36%
61 Finance Banner Bank Banking Services 09/01/20 09/01/24 Per fee schedule No 0%
62 Finance Volunteers of Western WA Arlington
Community Resource Center Capacity Funding - Community Support Svcs.01/04/22 12/31/24 $360,000.00 $360,000.00 Yes American Rescue Plan Act 32%
63 Finance Volunteers of America - Arlington
Community Resource Center VOA - Program Assistance 12/31/24 $40,000.00 No 0%
64 Finance Boys and Girls Club of Snohomish
County Childcare services 12/31/24 $77,000.00 $77,000.00 Yes ARPA 0%
65 Finance NWIRC WA Data Workshop for Business Development and Recovery 12/31/24 $25,000.00 Yes ARPA 0%
66 Finance The Organizational Health Collective Team Development and Succession Planning 06/30/24 $11,500.00 No 0%
67 Finance Northwest Innovation Resource
Center NWIRC Business Development and Recovery 02/01/22 12/31/24 $25,000.00 $25,000.00 Yes ARPA 64%
68 IT - Information Services StoneShare, Inc SharePoint Modernization 03/01/23 07/01/23 $58,500.00 No 100%
69 IT - Information Services Far West Technologies Park Restroom Secuity 07/26/23 10/01/23 $14,787.20 No 100%
70 IT - Information Services Park Place Technologies LLC Nutanix Extended Support 06/01/23 06/30/25 $5,755.19 No 100%
71 IT - Information Services Far West Technologies IT Office Security Door Add 09/01/23 09/01/23 $1,527.11 No 100%
72 IT - Information Services Snohomish County Information Technology Services 01/15/26 $50,000.00 No 0%
73 IT - Information Services Cannon Construction Fiber Backbone and Vault Upgrade 09/13/23 12/01/23 $147,555.00 No 100%
74 IT - Information Services Matt Donoghue Employment Contract - Matt Donoghue 06/26/23 12/31/23 $50/hr No 100%
75 IT - Information Services Dimensional Communications Council Sound Upgrade 09/21/23 09/30/23 $21,048.99 No 100%
76 IT - Information Services Dapper Plumbing Heating & Electric City Hall 2nd Floor IT Offices - Electrical Remodel 06/01/23 06/14/23 $18,228.66 No 100%
Page 2 of 5Exported on February 20, 2024 1:57:01 PM PST
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
77 IT - Information Services Timeless Designs, Inc City Hall 2nd Floor IT Offices 04/26/23 07/26/23 $74,974.34 No 100%
78 IT - Information Services Comcast Cable Communications Cable Service Franchise Agreement 03/25/31 5% of gross revenues No 0%
79 IT - Information Services Medina Fiber LLC Broadband Feasibility Study 02/21/23 12/31/23 $68,847.00 No 100%
80 IT - Information Services Far West Technologies Arlington Police Department Door Adds 04/24/23 06/01/23 $13,936.84 No 100%
81 IT - Information Services RingCentral Inc RingCentral Professional Services 12/01/22 05/25/23 $3,991.50 No 100%
82 IT - Information Services Far West Technologies Arlington Airport Gates 10/30/23 12/31/25 $74,613.65 No 52%
83 IT - Information Services Far West Technologies Arlington Parks Access Control 10/04/23 10/27/23 $23,206.58 No 100%
84 IT - Information Services Critical Insight WA SCGLP SME Grant Advisor 07/05/23 11/01/23 $1,222.00 No 100%
85 IT - Information Services FarWest Technologies Arlington Airport - Thor's Hanger Cameras 12/31/23 $6,938.00 No 0%
86 IT - Information Services StoneShare Human Resources Migration & Automation 12/15/23 12/31/23 $3,250.00 No 100%
87 Maintenance & Operations Out on a Limb Tree Service Sidewalk Program - Tree Removal 07/18/23 07/31/23 $34,784.73 No 100%
88 Maintenance & Operations All Around Fence Company Haller Splash Pad Vault Fence 11/20/23 10/31/23 $4,779.14 No 100%
89 Maintenance & Operations Northwest Security & Sound LLC City of Arlington Monitoring & Security 03/06/23 12/31/25 $4197.12 / yr.No 37%
90 Maintenance & Operations Air Care Systems City Hall HVAC Repair 08/07/23 07/31/23 $4,809.20 No 100%
91 Maintenance & Operations Environmental Abatement Services,
Inc.City Hall Boiler Abatement and Removal 09/06/23 09/29/23 $6,131.73 No 100%
92 Maintenance & Operations Specialized Pavement Marking, LLC 2022 Thermoplastic Program 07/18/22 08/31/22 $112,708.10 No 100%
93 Maintenance & Operations Specialized Pavement Marking LLC 2023 Thermoplastic Program 10/12/23 09/30/23 $89,975.00 No 0%
94 Maintenance & Operations Environmental Abatement Services,
Inc Rudy York House Asbestos Abatement 01/31/24 $13,823.17 No 0%
95 Maintenance & Operations Great Floors LLC City Hall Flooring Upgrade 11/28/23 12/31/23 $55,743.00 No 91%
96 Maintenance & Operations Great Floors Police Station/Council Chambers Flooring Upgrade 02/07/24 06/01/24 $119,743.62 No 0%
97 Maintenance & Operations EHM Architecture, Inc City Hall Exterior Lift Installation & Stairs Reconstruction 12/31/24 $31,975.00 No 71%
98 Maintenance & Operations KCDA (Hermanson)Police Station HVAC Upgrade 01/01/24 06/28/24 $399,130.00 No 0%
99 Police Arlington School District School Resource Officer 06/20/23 06/30/24 100% of SRO salary and
benefits, excluding OT No 0%
100 Police Feldman & Lee, P. S.Public Defender Grant Program - COA/Lake Stevens/Feldman & Lee 01/01/22 12/31/23 $16,560.00 Yes Public Defense Social
Services Program 50%
101 Police Snohomish County Human Services Law Enforcement Embedded Social Worker 01/01/23 12/31/23 $188,748.31 No 79%
102 Police Snohomish County Jail Services 12/31/23 n/a No 0%
103 Police Northwest Incident Support Hope Unlimited Chaplain Support Services 05/03/21 N/A $5,000.00/yr No 100%
104 Police City of Everett City of Everett In-Service Training 01/01/22 12/31/26 $800.00 No 100%
105 Police Barbara Davis Arlington Police Department Strategic Planning 05/30/23 08/15/23 $2,500.00 No 100%
106 Police Found Therapy Services PLLC Arlington PD Wellness Services 06/23/23 12/31/24 $7,500.00 No 54%
107 Police The Government
(NACSURFWARCENDIV CRANE)Crane Division Naval Surface Warfare Center - Night Goggles 01/16/24 12/11/24 $1,500.00 No 100%
108 Police Zachor, Stock & Krepps, Inc., P.S.Zachor, Stock & Krepps Inc., P.S.12/31/25
$19,361.43 monthly
(2024) $20,135.88
monthly (2025)
No 0%
109 Police LexisNexis LexisNexis Risk Solutions - Accurint 12/31/24 $150/hr No 0%
110 Public Works RH2 Water Model Hydraulic Analysis & Coordination 08/04/23 12/31/23 $57,183.00 No 87%
111 Public Works Blue Marble Environmental, LLC Waste Reduction & Recycling Program 07/15/21 07/31/23 $27,468.00 $20,601.00 Yes
Snohomish County
Comprehensive Solid and
Hazardous Waste
Management Plan, 2013
89%
112 Public Works WSB Excavation & Utilities WA Trucking Water Main Replacement 06/01/22 02/17/23 $125,931.09 No 93%
113 Public Works SCJ Alliance SR530 and Smokey Point Blvd Intersection Improvement Project 12/17/19 07/31/24 $268,025.00 No 12%
114 Public Works Cascade Columbia Distribution Co.Sodium Hypochlorite Drum Delivery 02/05/21 12/31/23 $5,924.16 No 60%
115 Public Works Univar Solutions USA, Inc Sodium Hypochlorite Bulk Delivery 07/13/23 12/31/25 $10,220.00 No 34%
Page 3 of 5Exported on February 20, 2024 1:57:01 PM PST
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
116 Public Works Univar Solutions USA, Inc Sodium Hydroxide Bulk Delivery 02/03/21 12/31/23 $23,760.00 No 58%
117 Public Works Perteet Smokey Point Corridor 08/06/20 06/30/24 $1,575,650.00 $959,788.00 Yes STP 62%
118 Public Works SkyCorp LTD Silo Demo & Lime Removal 02/17/23 03/30/23 $39,894.50 No 91%
119 Public Works RH2 Sewer Model Hydraulic Analysis & Coordination 08/04/22 12/31/23 $71,400.00 No 96%
120 Public Works Olson Brothers Pro-Vac LLC Sanitary Sewer Inflow & Infiltration Control 10/18/22 10/18/24 $253,930.00 No 17%
121 Public Works SkyCorp LTD Roundhouse Demolition 03/14/23 $21,700.00 No 189%
122 Public Works KLJ Financial Consulting Public Works Financial Consulting 03/28/23 03/31/25 $65,460.00 No 28%
123 Public Works Consor North America (formerly
Murraysmith, Inc)Prairie Creek Drainage Improvements Phase 2B 12/07/21 12/31/24 $303,453.00 No 56%
124 Public Works Hokkaido Drilling, Inc Potable Water Production Well installation 10/18/22 12/31/23 $528,465.50 No 28%
125 Public Works Buell Calibration & Controls, LLC Liquid Flow Meter Calibration Services 06/17/21 06/17/24 $17,735.03 No 0%
126 Public Works Reece Construction Company Legion Hall Water Main Replacement 11/27/23 10/31/23 $28,285.75 No 0%
127 Public Works Confluence Law, PLLC Hammer Water Rights Legal Services 09/20/23 $5,000.00 No 100%
128 Public Works Mott MacDonald, LLC (Pacific
Groundwater Group)Haller Wellfield Improvements 01/04/22 06/30/24 $136,228.00 No 23%
129 Public Works DN Tanks Gleneagle Reservoir Roof Replacement Project 03/08/23 09/20/23 $454,760.00 No 88%
130 Public Works Generator Services Northwest, LLC Emergency Generator Maintenance Services 11/15/21 11/15/24 $37,604.06 No 53%
131 Public Works LDC, Inc.Division/Broadway Restoration Project 03/08/23 06/30/24 $69,779.54 $360,555.00 Yes NHS 73%
132 Public Works Tenelco, Inc.Biosolids Hauling and Beneficial Use 03/27/23 03/28/26 Unit priced No 0%
133 Public Works Transpo Group Arlington Transportation Master Plan 07/05/22 12/31/23 $154,700.00 No 77%
134 Public Works Transpo Group Arlington Traffic Calming Program 01/20/23 12/31/23 $45,000.00 No 23%
135 Public Works Terra Vista NW, LLC Arlington Parking Lots 03/03/23 12/31/23 $10,500.00 No 100%
136 Public Works Buell Calibration & Controls, LLC Air Flow Meter Calibration Service 06/17/21 06/17/24 $23,859.17 No 117%
137 Public Works Dapper Plumbing, Heating & Electric 816 N West Ave - WTP HVAC 06/02/23 07/14/23 $28,538.93 No 100%
138 Public Works Toole Design Group 74th Ave Trail 08/06/21 12/31/24 $104,282.19 $63,528.00 Yes STP - Non-Motorized 52%
139 Public Works RH2 67th Ave Sewer 05/17/22 12/31/23 $120,011.00 No 91%
140 Public Works Blueline Group 59th Ave Sidewalk Project 04/05/23 12/31/23 $20,110.00 No 49%
141 Public Works SCJ Alliance 211th Place Corridor Improvements 05/08/23 12/31/24 $318,778.70 $230,000.00 Yes Fuel Taz Grant 71%
142 Public Works Reid Middleton 204th St & 74th Ave Intersection Improvements 04/10/23 12/31/23 $12,500.00 No 11%
143 Public Works RH2 2023-2026 On-Call Water & Sewer System Engineering Support 12/29/22 12/29/23 $40,000.00 No 0%
144 Public Works Parametrix 2023 Utility Improvement & Pavement Preservation 11/15/22 07/31/23 $190,239.71 No 65%
145 Public Works Reece Construction 2022 Utility Improvement and Pavement Preservation 12/09/21 08/01/23 $2,919.092.37 N/A No N/A 87%
146 Public Works Always Active Services, LLC 174th Pl NE Stormwater Improvement 08/29/23 10/31/23 $16,121.75 No 86%
147 Public Works SCJ Alliance 169th St Connecting Segment 04/25/22 12/31/23 $51,129.00 No 12%
148 Public Works Pacific Facility Solutions 108 W Haller St - WRF HVAC 08/22/23 10/31/23 $14,668.28 No 100%
149 Public Works BHC Consultants WRF Membrane Replacement, Optimization, & Services During
Construction 08/03/21 12/31/23 $82,886.00 No 51%
150 Public Works Process Solutions System Platform Upgrade 11/07/23 06/30/24 $210,000.00 No 0%
151 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Jammeh, 211th Corridor)06/30/24 $22,996.00 No 0%
152 Public Works HWA Geosciences, Inc Haller South Geotechnical Investigation 11/27/23 03/31/24 $18,669.00 No 0%
153 Public Works RH2 520 Zone Booster Pump Station 08/03/21 12/31/24 $267,760.00 No 23%
154 Public Works Blue Marble Environmental, LLC 2023-2025 Solid Waste Recycling Coordination 06/30/25 $21,107.53 $15,830.65 Yes
SOLID WASTE
MANAGEMENT LOCAL
SOLID WASTE FINANCIAL
ASSISTANCE
0%
155 Public Works Washington Electrical COntracting Anoxic Basin Wiring Upgrade 01/31/24 $9,686.97 No 0%
Page 4 of 5Exported on February 20, 2024 1:57:01 PM PST
Department Prime Contractor / Vendor Project Name Start Date Expiration Date Contract Amount Grant Amount Grant Funded Grant Name Health % Complete
156 Public Works Brown & Caldwell Inc Haller Wellfield South Improvement Design 10/19/21 12/31/24 $149,700.00 No 34%
157 Public Works Resound Energy Public Works Utility Lights & Security Upgrade 03/31/24 $107,255.29 No 0%
158 Public Works BHC Consultants Arlington Water Treatment Plant Expansion Design Ph 2 12/31/25 $833,746.00 No 0%
159 Public Works Process Solutions Engineering Support for SCADA Services & Systems Integration 12/31/26 $300,000.00 No 0%
160 Public Works Republic Services WRF Grit & Screenings Disposal 12/31/26 $96,818.04 No 0%
161 Public Works Commonstreet Consulting, LLC 2023 ROW Services (188th Roundabout - Longhorn Saloon)06/30/24 $29,610.00 No 0%
162 Public Works Mott MacDonald, LLC (Pacific
Groundwater Group)Arlington Hammer Water Rights Support 12/31/24 $8,699.00 No 0%
163 Public Works PumpTech, LLC 640Booster Pump System 12/31/24 $335,629.31 No 0%
164 2024 Utility Improvement & Pavement Preservation Design
165 Fireworks Display
Page 5 of 5Exported on February 20, 2024 1:57:01 PM PST
City of Arlington Council Agenda Bill WS #3 Attachment February 26, 2024 Community and Economic Development Quarterly Report
First Quarter Report – 2024
Community and Economic Development; Marc Hayes, Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION:
To review current development projects and work being conducted by the Community and Economic department and address any questions that Council may have.
ALTERNATIVES: Information only.
Community and Economic Development Quarterly Status Report Reporting Period: Q1 2024
Staffing Report:
• We are still in search of a viable candidate to fill the Development Services Manager position,
but we have hired GMP Consultants to provide a search of a larger geographical area in order
to find additional candidates.
Update on Current Contracts/Grants/Agreements:
• CED continues to meet bi-weekly with Otak, the prime consultant for the 2024
Comprehensive Plan Periodic Update. Goals and policies are currently being reviewed by the
Planning Commission and after revisions will be presented to Council for review.
• CED is in discussion with Otak to complete the engineering work for the Food Truck Court at
a new agreed upon contract price.
• Rock Project Management Services, project management/construction management
consultant for the Smokey Point Community Park project. Project was awarded to Reece
Construction and construction is underway.
• Under contract with MAKERS Architecture and Urban Design LLP to conduct the planning
work for the Island Crossing Subarea. Makers in putting together the final schedule and
setting a time for the stakeholder’s kickoff meeting.
• Under contract with Alexander Sidles (Sidles Law) to provide the City’s Hearing Examiner
services.
• Under agreement with Washington State Food Truck Association to provide oversight of
vendor requirements and scheduling for the Pilot Program.
Challenges:
• Continuing to review/permit the backlog of projects, currently in the que, as time allows.
Opportunities:
•
New Programs/General Information Meetings (GIMs)
• Met with individuals looking to construct twelve 60X60 and sixteen 50X40 hangars on the
west side of the airport.
• Met with an individual that was looking to place an espresso stand on the NE corner of 172nd
St/43rd Ave., airport property. We conveyed to him that his proposal was not the highest and
best use of this property.
• Met with an individual looking to place an espresso stand at 330 N West Ave.
• Met with representatives from Visconsi Development that are conducting feasibility to site a
two-story 60,000 square foot medical care clinic, at the NW corner of 172nd St/Sr 9, as one of
the commercial uses required for the proposed mixed-use development at this site.
• Met with SnoCo PUD to discuss the transmission line route to support the proposed
Crosswinds Substation.
• Monthly meetings with SnoCo PUD to discuss the Battery Energy Storage System (BESS)
proposed to be sited at 17601 59th Ave. NE
New Programs
• Proposed Recreation Benefit District
• Proposed Open Space Mitigation Bank.
Items for Discussion:
Proposed artwork for the Smokey Point Community Park.
From the park’s inception back in 2021, it was always planned to integrate the historic elements of
the Smokey Point community into the park to pay homage, respect, and to perpetuate the history of
Smokey Point through the interpretive signage, explaining what the artwork represents. It was not to
be utilized for artwork that does not represent the historic elements of Smokey Point.
The design of the walking track around the great lawn represents the horse track (Lark Haven Racing
Stables) that used to exist west of the park site, where the plat of the appropriately named, “Pony
Estates” currently exists.
SM
O
K
E
Y
PO
I
N
T
BL
V
D
.
20
1
8
14
2
9A
3
16
4
6
10
9B
12
5
7
11
LEGEND
TRELLIS GATEWAY WITH INTEGRAL
PARK SIGN
PLAZA WITH SEATING AND SHADE SAILS
GREAT LAWN
PLAZA
PLAZA
178TH PL NE
MEDIAN
TRAFFICLANE
MEDIAN
BIKELANE
R.O.W.
PROPERTYLINE
PARK SIGN
Concept
ENTRY PILLAR/SCULPTURE
COVERED PERFORMANCE STAGE
AGE 5-12 PLAYGROUND
17 LOADING AREA/FOOD TRUCK PARKING
13 CONCRETE SIDEWALK
WATER FEATURE WITH TWIN “SMOKE STACK”
CASCADING WATER COLUMNS
BIKE RACKS
AGE 2-5 PLAYGROUND
RESTROOM BUILDING
90 DEGREE PARKING
SYNTHETIC TURF PLAY MOUND
SHADE TRELLIS
15 BACK-IN ANGLE PARKING
SEAT WALLS
RESTROOM/CONCESSION BUILDING
34
1
1
15
5 6 6
7
3
8
17
11
16
9A9B
10
14
12
13
13
16
R.O.W.
ALLEY
2
The park concept is based ontwo key local historical places of
interest:Nearby Rex’sCorner,loca�on of the Smoky Point Cafe,
for which the local communityis named; and the oldoval horse
track for whichthe local Pony Estatesneighborhood is named.
Rex’sCorner wasone of severalnamed “corners”in Snohomish
County and was a key rest stop forroad trips in the 1920’s-
1960’swith its restaurant, tavernand gas sta�on.The plaza entry
trellisesand rec�linear layoutwith severalcorners hearkenback
to the original Rex’scorner architectureand establisha strong
corner visually.
A twin ver�cal ‘smoke stack’water featurein the plaza with wa-
ter flowingout the top of each column recallsthe Smoky Point
Cafe with its chimneysand the barbecuesmoke they sentout.
The plaza ‘back yard’provides opportuni�esfor recrea�onand
special eventsand recalls howRex loved sports and allowed 10-
acre propertybehind his restaurantto be convertedto a baseball
field.
The more formal oval layout of the “Great Lawn”and
perimeter walking path recallthe now vanished oval
horse track. Thecoveredperformancestage with its
adjacent berm and formal arc of trees providesa formal
focal point for this large gathering and ac�vity space
and a backdrop for the entry plaza.
Addi�onal gatheringand ac�vity spaces including shaded
picnic plaza, playground,and restroom/concessionbuilding
anchor the east end of the park.
50 total parking stalls (48 standard + 2 disabled)
The artwork in the plaza area of the park was always to be representative of the old “Smoky Point
Café” and its famous outdoor barbeque which produced copious amounts of smoke, dubbing the area
with the name Smokey Point. Prior to earning the name “Smokey Point”, this area was regionally
known as “Rex’s Corner”.
Another notable historic item of prominence for the Smokey Point community is the significant
contributions to the poultry industry that were made during the 30’s and 40’s with highly productive
breeding programs for meat birds and then later for egg production. This history gives a basis for
artforms that represent chickens, turkeys, and eggs.
Once, several thriving poultry farms operated at Rex’s Corner, now known as Smokey Point in north
Snohomish County. Two of the farms were master poultry breeding farms that were managed by the
Washington Co-Operative Chick Association.
The master farms were responsible for scientific poultry research. They bred and raised parent birds
to maximize meat and egg production. At first, the superior birds were sold throughout Washington
State to cooperative hatcheries and Co-Op members statewide. Later, high-quality birds were sold to
poultry farmers throughout the world.
The “Wigwam” restaurant was located on “Old 99”, now Smokey Point Blvd., at the SE corner of
Smokey Point Blvd./188th St.
Upcoming Planning Commission Items: February 22, 2024
1. 2024 Preliminary Annual Docket
2. Gayteway Building D Design Review Board
3. Gayteway Building E Design review Board
4. Rivertown Homes Design Review Board
5. Ongoing review of Comp Plan materials.
Upcoming Council Items: March 11, 2024
1. 2024 Annual Docket
City of Arlington Council Agenda Bill WS #4 Attachment February 26, 2024 Public Works Quarterly Report, 2024-Q1
Public Works Quarterly Report, 2024-Q1 Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Public Works Quarterly Report for 2024-Q1.
Review of current personnel, regulatory, maintenance and project issues affecting Public Works’ Transportation, Utilities, Cemetery, Engineering, GIS and Administration departments for first quarter of 2024. To maximize time and efficiency, please read the attached report and bring questions to the Council Workshop. ALTERNATIVES: None.
Workshop; discussion only.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 1 of 8
This summary report will update you on projects and issues at the forefront of our workload. Further project
detail is provided for your review on subsequent pages.
2024 Utility Projects - Current Status Budget
Category Status
Gleneagle Reservoir – Outstanding work is landscape restoration. Water In Progress
2023 Utility and Pavement Preservation – All waterline work and most
paving is complete, contractor waiting for weather window to finish paving.
Water
In Progress
Haller Well South – The well is installed and developed; a pump drawdown
test is scheduled for Feb 26th-27th with a goal of 1,200 gallons per min. Design
of the new well pumps and pump house is proceeding.
Water In Progress
WTP Expansion – Project design Phase 2 (30% – 100%) kicked off in
January and consultant is working on project design. Site meeting was
conducted with Engineer (BHC) and Architect (Rolluda) on Feb 16th.
Water In Progress
Legion Hall Water Service – This project is complete. Water Complete
Prairie Creek & BNSF Bridge – Design is proceeding concurrently with
reviews from WA Department of Fish & Wildlife and from BNSF. All other
permits are in the process of being renewed.
Storm In Progress
Old Water Treatment Plant Demo – Contractor is on board and ready to
start demolition on March 22nd with work wrapping up May 1st. Water In Progress
67th Avenue Sewer Main - Project is in final design, on schedule for bid in
late spring 2024. Sewer In Progress
Utility Plant Lighting - Design is complete and project bid. Contractor
ordered materials and will start arriving at the Utility Plant on Feb 27th.
Installation of new lights is scheduled from March 11th – 22nd.
Utilities Pending Start
2024 Transportation Projects - Current Status Budget
Category Status
Broadway/Division Rehabilitation – There is a lot of redesign needed on
this project after Robert Bean left, 100% plans due in March. Transportation In Progress
169th St Connector – Federal funding secured, project is being evaluated by
USACOE for water resource jurisdictional determination. Transportation In Progress
211th Corridor Improvements – SCJ under contract, design underway. Transportation In Progress
3rd and 5th St Parking Lots – 3rd St parking lot ready to bid for construction,
5th St parking lot design being corrected. Transportation In Progress
59th Ave Sidewalks – Project is complete. Transportation Complete
Smokey Pt Blvd Corridor – NEPA CE work is nearing final completion, with
a March 1st full submittal date. Project design is progressing. Transportation In Progress
188th & SPB Roundabout – City is in process of procuring ROW and
reviewing 90% design plans. Transportation In Progress
204th St & 74th Ave Signal – Project awarded to Reece Construction.
Lighting materials have been ordered, start date in late March. Transportation In Process
180th St Connector – Preferred project design by SCJ Alliance, waiting for
WSDOT approval of SCJ scope & fee. Transportation Pending Start
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 2 of 8
2024 Staffing Issues/Updates Status Budgeted
2024
Civil Engineer(s) – The City hired a new Engineer II, Peter Landry. Peter is
a good fit with the Engineering Department and started work on the first day.
One Engineer II position remains vacant, we are actively looking for this hire.
Complete Yes
Engineering Tech I – The Engineer Inspector position was upgraded to an
Engineering Tech I position and filled with the internal hire of Keyton Kinney. Pending Yes
Engineering Administrative Specialist III – Based on Katy Shores
increased engineering knowledge and skills, Katy was promoted from an
Admin Specialist II to an Engineering Administrative Specialist III.
Complete Yes
2024 Active Grants - Current Status
Budget
Category Status
FEMA / Prairie Creek: FEMA has extended the grant deadline to 2025. Staff
is coordinating with FEMA for scope & schedule change agreement. Storm Capital Funded
NHS Grant Broadway/Division – Received funding from National Highway
Safety grant, agreements signed and work is underway. Transportation Funded
FHWA 169th St Connector – Grant has been awarded, staff is working to
program the project into the state STIP so funds can be released. Transportation Pending
TIB 211th Corridor Improvements – TIB grant agreement signed, project is in
process. Transportation Funded
PSRC Smokey Point Blvd – This Project is in process with target completion
in 2024. Transportation Funded
PSRC 74th St Trail – Design portion of grant billed out, construction portion of
grant will be billed in 2024. Transportation Funded
PSRC 180th St Connector – PSRC awarded City $482,678 in contingency
funding for project design. Transportation Funded
SR-531 Widening Project (WSDOT project) – Project remained in state
budget and WSDOT is on schedule to award Design/Build contract in 2024. WSDOT Funded
Ecology Stormwater Capacity Grant – City has been awarded grant for
2023-2025 cycle, $130,000 grant amount. Storm Funded
Coordinated Prevention (Recycling) Grant: Grant awarded for 2023-2025
funding cycle. Work for 2024 has started. Refuse Funded
Pending - SR-530 & SPB Roundabout: Project has received Federal funding
request, results on actual funding are pending. Transportation Pending
Pending - SR-531 Trail 67th to Hwy 9 - Project has received Federal funding
request, results on actual funding are pending. Transportation Pending
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 3 of 8
Communications and Outreach
Current Outreach efforts:
• 2023 UPP Project weekly E-New updates are posted. Awaiting good weather for paving of 195th, 59th, and
204th.
• Finishing up project sign for 211th St Corridor Improvements to be posted on each side of roadway.
• Getting ready for 211th Place Corridor project Open House on March 20, 2024. The 90% design package
will be presented and discussed at the Open House. Postcards will go out next week.
• All current and budgeted projects for the next two years have project web pages on the City website with
information and contact numbers for the public.
• Preparing Storyboard for the old 1924 Water Treatment Plant to discuss its origins and how it will be
demolished to make room for the Water Treatment Plant expansion.
• Preparing ROW offer packages and getting ready to reach out to property owners along 211th Place.
Detail and Update on Current Contracts and Capital Projects
1. 169th St Connection [Design] – In light of the Sackett v. EPA decision (May 2023) and other
surface water rule changes, we are having the projects six water resource units re-evaluated
to get an updated federal jurisdiction determination. We are looking to avoid formal ESA
consultation and file under a Nationwide Permit. 169th Street Connection project website.
2. 67th Sewer Main Improvements [Design] – The project cost estimate that accompanied the
100% design submittal was much larger than originally budgeted, we have been working with
the consultant to break this project into two phases (more affordable). Also looking for grants
to assist with project funding. 67th Ave Sewer Main Replacement website.
3. Broadway & Division Rehabilitation Project [Design]: The received 100% construction package
was missing a lot of information. We have met with new consultant PM team and have
addressed and corrected missing information, we are expecting an updated 100% submittal in
March. Broadway & Division Rehabilitation project website.
4. 211th Place Rehabilitation [Design] – The project is currently paused at the 90% submittal level
as the City and consultant look at cost saving measures. Specifically, cost savings with storm
drainage, utilities, and paving. Staff is also proceeding with the ROW phase.
211th Place Rehabilitation website
5. Smokey Point Blvd Corridor [Design] – The Smokey Point Blvd Corridor project is continuing
work on the NEPA assessment for submittal as a Categorical Exclusion. A last-minute request
from the state was to have four structures examined for Architectural Significance, we are going
through this review currently. A NEPA noise analysis identified three parcels that qualified for
sound attenuating fencing, we are working with state specialists to define the type of fence
allowed. Smokey Point Blvd Corridor website.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 4 of 8
6. 188th & SPB Roundabout – This first construction project associated with the Smokey Point
Blvd Corridor project is currently going through ROW procurement and review of the 90%
construction package. The recent Water and Sewer modeling for the 2044 horizon showed
increased water and sewer mains through the project limits. The water and sewer
improvements came in late and were not included on the 90% submittal, they will be included
on the next submittal package. 188th Street Roundabout website.
7. SR-530 and Smokey Point Blvd Roundabout [Design] – This project is moving forward through
the NEPA assessment for submittal as a Categorical Exclusion. Since the project was
postponed for a long time, it had to go through WSDOT review again. The NEPA ESA is being
performed concurrently during the WSDOT review. NEPA submittal is expected in April with
signoff in mid-May. Once NEPA is approved, we will work with the Bureau of Indian Affairs to
complete the Stillaguamish Tribe trust land easements. SR-530 Roundabout project website.
8. 74th Ave Trail [Design] – This project design is complete and ROW is complete, we are waiting
on WSDOT’s approval of the plans and certification of the ROW before we can go to add for
this project. 74th Ave Trail project website.
9. SR-531 Widening Project [Design] – Due to staffing shortages, WSDOT has hired a consultant
to assist with bringing this project to 30% design level (includes NEPA and ROW). Once at
30% design, the project will be advertised as a design-build project. This project will likely be
constructed in phases by segment (43rd to 51st, 51st to 59th, and 59th to 67th).
SR-531 Widening project website
10. Haller Well South Expansion [Design] – After struggling with drilling the new well while
maintaining water quality it the two active wells, the well has been installed and fully developed.
A 1,200 gallon per minute draw-down test is scheduled for Feb 26th–27th, water quality samples
will be collected at the end of this test. Geotechnical exploration for the new wellhouse is
complete, we are waiting of lab soils analysis and final geotech report. Actual design of
pumping/controls system and wellhouse will resume once drawdown test is complete and we
have final geotech information. Haller Wellfield South project webpage.
11. Water Treatment Plant (WTP) Expansion Project [Design] – Demolition of the old WTP will begin
March 22nd and complete by May 1st, geotechnical investigation will begin in early May. The final
WTP Expansion design (30% to 100%) is underway, we met of site on Feb 16th with the civil
engineer (BHC) and architect (Rolluda) to look at site constraints and how new building will connect
to the existing WTP building. Staff continues to work with Snohomish County PUD to underground
overhead electric service to utility plant. Water Treatment Plant Expansion project website.
12. 640 Booster Pump Station [Design] – The skid-mounted booster pump station was bid and
awarded to PumpTech, they are under contract and proceeding with pump design. The pump
system estimated date of delivery to Arlington is Sep 6th. The City’s consultant for this project,
RH2, is continuing to work on the main project design, a submittal is expected in early March.
The City is working with PUD for increased power to the to accommodate the 480v booster
pumps.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 5 of 8
13. 2023 Utility and Pavement Preservation [Construction] – This project will have final paving
complete for original bid work on Feb 26th, change order paving work (204th St from 67th Ave to
BNSF tracks) is weather dependent. 2023 UPP project website
14. 204th St and 74th Ave Intersection [Construction] – Reece Construction provided submittals
for street light equipment (poles, signal head, controller, etc.), these were forwarded to our
signal consultant, Snohomish County, for review/comment/approval. Signal equipment will be
ordered once approved and work will start once equipment is on site (est. June). The NE corner
is being constructed as originally designed. 204th St & 74th Ave Intersection website.
15. EQ Basin and Digested Sludge Pump Project [Construction] – Project is complete.
Water Reclamation Facility Modifications project website.
16. Water Rights – The Hammer water right Record of Evaluation and transfer application was
completed by our consultant, reviewed by our water rights attorney (Confluence law) and
delivered to the Ecology for review and consideration. We are waiting Ecology’s response.
17. Haller Well North Expansion [Planning] – The property owner, Kostar, had their Property
Manager, Tom King, reach out to the City and renew discussions about property acquisition
(32 acres) for the Haller North well site. While we were only looking to purchase 5 acres, one
argument for the full property purchase is an incremental benefit to the City as the remaining
property will not be sold to other non-desirable land uses (CADMAN has approached Kostar
expressing interest). We are now evaluating grant funding sources available for “climate
change source adaptation”.
Detail and Update on Operations and GIS Activities
1. Cemetery Operations: As follows:
- Staff applied for and received a $30,250 Cemetery grant through the Department of
Hystorical and Architectural Preservation (DHAP). Projects funded by this grant include
repair to Cemetery fencing, restoration of the Veterans Memorial area, and installation of a
Cemetery wayfinding sign.
- Staff solicited proposals for a new columbarium arrangement to be installed as part of the
Garden Glen expansion area. The proposals were higher than expected so staff is
designing a new columbarium area and also starting construction design for the Garden
Glen area.
2. Water Reclamation Facility (WRF) New “Used” Dump Truck – The City’s WRF hauls biosolids
to the old Compost Facility on a daily basis, sometimes twice a day. This hauling is completed
with a 10-yard dump truck, this is the size vehicle the biosolids loading bay can accommodate.
The biosolids loading bay is in the process of expanding to accommodate a full size trailer, but
until that time we will continue to use the 10-yard dump truck. The WRF’s dump truck has over
300,000 miles and was in need of replacing. Funds for the replacement were set aside for the
new replacement, but instead of buying a new $160,000 dump truck, they found a used dump
truck for $65,000 that will suffice until the loading bay project is complete. Kudos to the WRF
staff for saving rate payers money!
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 6 of 8
3. Water Meter Replacements: The recent freeze (Jan 2024) caused a lot of water meters to
freeze and break. Staff replaced over 60 frozen meters and addressed over 140 meters that
needed additional soil cover for insulation and freeze protection (preventative action). Kudos to
the Water Distribution staff for working through this weekend freeze event and making sure
Arlington’s customers had water service. Below is a thank you email we received from one of
our customers:
Sir, my name is Nic Ellis, I’m an active duty Major in the Army stationed in Marysville but living in
the Glen Eagle neighborhood. Tuesday around 11am I called Public Works to request someone to
come check on our water (or lack of), fearing that our pipes near the meter had frozen. We hadn’t
had water for 3 days.
We didn’t expect someone to come out for a couple days. However, 2 men from the water
department came within hours. My wife and kids were home, I was at work. The 2 men provided
outstanding service and compassion. They assured my wife that they would do their best to help and
said “we need to make sure your little ones have water.”
They worked outside in the cold/freezing rain, thawing out our water pipe near the meter, then went
the extra mile to come back in and make sure the water was turned on in the house and that our
faucets were working (and had not been damaged by the cold). My wife said that she just felt really
assured that they were going to do whatever it took to make sure we had water. They were just good
men doing their best to help.
They say customer service is dying in today’s society, so I wanted to recognize those 2 men for just
being a class act. Their service reflects great credit on themselves, your office, and the city of
Arlington.
4. Pretreatment Program: The City Wastewater Pretreatment program continues to move
forward. Random sampling for pretreatment discovered a discharger in violation of the
discharge agreement. Staff is working with the customer to remedy the situation.
5. GIS Activities:
Staffing & Misc.
• Katie and Abe are both taking Asset Management training and certification course.
Katie has nearly completed first module in the asset management certification and
Abe is starting his first module in the certification.
Asset Management Steering Committee Meeting
• Creating tasks in an emergency environment is still an issue – tasks are entered after
the emergency by other staff – increasing other staffs’ workload.
• Katie reviewed staff with LTE enabled laptops and found that Sewer is lacking in the
proper equipment. Recommended that PW purchases LTE Lenovo and iPad ahead
of equipment replacement plan to accommodate Collections staff needs.
• Abe is creating new manhole inspection forms that will calculate repair severity which
will lead to a condition rating for asset.
• Pavement segments are now being managed in Elements.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 7 of 8
GIS January Labor Hours (by Department)
Department AC KH LHB NR Total
Airport 4 0 0 0 4
CED 0 8.5 6 0 14.5
Cemetery 1 0 2 0 3
Executive 0 0 4 0 4
External 0 10 11 0 21
Finance 0 0 0 0 0
Fire 0 0 0 0 0
IT 0 5.5 0 0 5.5
M&O 0 0 24 0 24
Police 0 0 0 0 0
PW Admin 110 144 76.5 6 336.5
Utilities 4 1 48.5 0 53.5
119 169 172 6 460
Enterprise Data Projects
• Server was upgraded in December 2023 and staff is still correcting items that were
not upgraded and need to be replaced on Portal.
• Staff has upgraded desktop software, tested and have identified problems and
provided workarounds.
• Pressure logger data for water mains, Lift Station Mission monthly reports and sewer
flow monitoring are now all captured in GIS as non-spatial data and viewable for all
Public Works in Portal dashboards.
Portal
• Staff Users – 67 out of 100 with over 30 logging on each week
• Content – 584 items stored (services, layers and applications)
• Katie updated 132 items, Abe worked on 45 items and Liliana updated 31 items
• Most popular (viewed by staff) – All Utilities with 13,044 views
ArcGIS Online (AGOL)
• Staff users – 5 (Katy Shores, Liliana Hart-Beck, Nels Rassmussen, Abe Calderon and
Katie Heim)
• Content summary includes 626 items that includes direct back up for GIS layers in
case City servers are unavailable.
• Most popular apps (viewed by the public)
- Developer Activity – 29,115
- Sweeping Schedule – 13,731
- Grave Locator – 12,449
- Zoning App – 3,051
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
February 20, 2024
PW Quarterly Report Q1-2024 Page 8 of 8
Web Usage Data
• ArcGIS Server monitor is installed and configured. The City server is getting over
100,000 hits a day.