HomeMy WebLinkAbout02-12-24 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE (at joint meeting)
ROLL CALL (at joint meeting)
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Sole Source Resolutions for Flow Meters and UV Bulbs ATTACHMENT A
Staff Presentation: Jim Kelly
Council Liaison: Rob Toyer
2. Title VI Letter of Intent and Assurances ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Jan Schuette
3. Renewal of Interlocal Agreement with Snohomish Conservation District ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Michele Blythe
4. SCJ Contract Amendment #2 ATTACHMENT D
Staff Presentation: Jim Kelly
Council Liaison: Heather Logan
5. December 2023 Financial Report ATTACHMENT E
Staff Presentation: Kristin Garcia
6. Police Quarterly Report ATTACHMENT F
Staff Presentation: Jonathan Ventura
7. North County Regional Fire Authority Quarterly Report ATTACHMENT G
Presentation: Dave Kraski
Arlington City Council Workshop
Monday, February 12, 2024 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill WS #1 Attachment
February 12, 2024
Sole Source Resolutions and Letters from Manufacturers showing Authorized Distributor for Washington State
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $60,000 estimate (includes tax) BUDGET CATEGORY: Wastewater Operating Fund (Repair/Maintenance) BUDGETED AMOUNT: $135,000 – Repair/Maint Sewer 2024 $ 25,000 – Repair/Maint Storm 2024 LEGAL REVIEW: DESCRIPTION:
The Utilities Department uses Teledyne Isco flow meters for open channel flow metering for the sewer and storm departments, staying with a common based flow meter greatly facilitates maintenance and data programming. City Council previously issued a Sole Source Resolution for Teledyne Isco flow metering equipment and services, but this resolution has expired. The City’s Water Reclamation Facility (WRF) us an Aquionics Ultraviolet (UV) disinfection system to treat effluent prior to discharge in the Stillaguamish River. A sister company to Aquionics, Berson Ultraviolet Systems, produces the ultraviolet bulbs specified and warrantied to meet the NPDES permit required level of disinfection. To be fully compliant with the WRF’s NPDES permit, the only bulbs the City can procure for the UV system are Berson UV bulbs. City Council previously issued a Sole Source Resolution for Berson Ultraviolet Systems, but this resolution has expired. Staff is requesting that Council reissue Teledyne Isco a sole source resolution for open channel flow metering equipment and services and reissue a sole source resolution to Berson Ultraviolet Systems for UV bulbs and equipment. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the February 20, 2024 Council meeting, the recommended motion will be, “I move to approve the resolutions with and authorize the Mayor to sign the two sole source resolutions as presented herein.”
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BID REQUIREMENTS FOR THE PURCHASE
OF NEW AND REPLACEMENT OPEN CHANNEL FLOW METERS FOR USE BY THE CITY OF
ARLINGTON UTILITIES DEPARTMENT
WHEREAS, the City of Arlington Utilities Department monitors flow rates for wastewater
and stormwater for operational purposes and for reporting to various state agencies; and
WHEREAS, the Utilities Department has, following competitive bid process, selected
Teledyne ISCO open channel flow meters for use in Wastewater and Stormwater measuring
applications; and
WHEREAS, the Utilities Department desires to increase efficiency and reduce waste by
staying with a common brand of flow meter and associated flow meter data processing
software for all of its open channel flow monitoring requirements; and
WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the
purchase of materials which are clearly and legitimately limited to a single source of supply or
services which are subject to special market conditions;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington, as
follows:
Section 1: The City Council of the City of Arlington hereby waives the bidding
requirements for the purchase of new and future open channel flow meters for use
by the City of Arlington Utilities Department.
Section 2: This resolution will be effective for three (3) years from the date of
adoption.
APPROVED by the Mayor and City Council of the City of Arlington this 20th day of February
2024.
CITY OF ARLINGTON
____________________________
Don E. Vanney, Mayor
ATTEST:
_________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
__________________________________
Steven J. Peiffle, City Attorney
RESOLUTION 2024-XXX 1
RESOLUTION NO. 2024-XXX
A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BIDDING REQUIREMENTS FOR THE
PURCHASE OF NEW ULTRAVIOLET BULBS FOR USE BY THE CITY OF ARLINGTON WASTEWATER
DEPARTMENT
WHEREAS, the City of Arlington Wastewater Department treats wastewater for all of its
customers; and
WHEREAS, to maintain the consistency of parts, ensure the warranty of the UV System
at the Wastewater Treatment plant, and avoid the cost associated with repairs to the system
that may occur using non genuine original equipment manufacturer (OEM) replacement parts,
a supplier of OEM ultraviolet bulbs is required; and
WHEREAS, Aquionics (a sister company to Berson, the original manufacturer) has
provided the City of Arlington with its existing UV bulbs, and Aquionics is the sole source
representative authorized to sell UV Bulbs; and
WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the
purchase of materials which are clearly and legitimately limited to a single source of supply or
services which are subject to special market conditions;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington, as
follows:
Section 1: The City Council of the City of Arlington finds that replacing ultraviolet
bulbs with OEM bulbs clearly limits the City of Arlington to a single source of
supply, justifying the waiver of competitive bidding requirements.
Section 2: The City Council of the City of Arlington hereby waives the bidding
requirements for the purchase of Ultraviolet Bulbs for use by the City of
Arlington Wastewater Department and authorizes sole source purchasing from
Aquionics.
Section 3: This resolution will be effective for three (3) years from the date of
adoption.
APPROVED by the Mayor and City Council of the City of Arlington this _____day of February,
2024.
CITY OF ARLINGTON
__________________________
Don E. Vanney, Mayor
RESOLUTION 2024-XXX 2
ATTEST:
_____________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
_____________________________
Steven J. Peiffle, City Attorney
City of Arlington Council Agenda Bill WS #2 Attachment February 12, 2024 Title VI Annual Plan Assurances
Letter of Intent to Comply with WSDOT Title VI Plan United States Department of Transportation (USDOT) Title VI Nondiscrimination Assurances
Public Works, Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Updated Letter of Intent to Comply with WSDOT Title IV Plan and USDOT Standard Title VI/Non-Discrimination Assurances.
Compliance with federal non-discrimination policies and laws are required for the City to receive federal transportation funding. In 2023 the City of Arlington received federal funding for transportation projects and has completed the required federal Accomplishments & Goals Report, this report has been submitted for 2023. Since WSDOT is Arlington’s Certifying Agency, we comply with the WSDOT Title VI Plan. Annually, we must certify to WSDOT that we will continue to comply with their Title VI Plan and also certify to the federal government that we will comply with the USDOT Standard Title VI/Non-Discrimination Assurances. Both assurances are included with this CAB and require the mayor’s signature. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the February 20, 2024 Council meeting, the recommended motion will be, “I authorize the Mayor to sign the Letter of Intent to comply with WSDOT Title VI requirements, and the USDOT Standard Title VI Assurances for 2024.”
1
The United States Department of Transportation (USDOT) Standard Title VI/Non-Discrimination
Assurances
DOT Order No. 1050.2A
The City of Arlington (herein referred to as the "Recipient"), HEREBY AGREES THAT, as a condition to
receiving any Federal financial assistance from the U.S. Department of Transportation (DOT), through
Washington State Department of Transportation (WSDOT), is subject to and will comply with the
following:
Statutory/Regulatory Authorities
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department
Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the
Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations,"
respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy,
memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any
measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity, "for which the Recipient receives Federal
financial assistance from DOT, including the Washington State Department of
Transportation.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long
as any portion of the program is Federally assisted.
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives
the following Assurances with respect to its Federally assisted program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§ 21.23(b) and
21.23(e) of 49 C.F.R. § 21 will be (with regard to an "activity") facilitated, or will be (with regard
2
to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection with
all Federal-Aid Highway Programs and, in adapted form, in all proposals for negotiated
agreements regardless of funding source:
"The City of Arlington, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award."
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or
agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with
the land, in any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a
facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition
of real property or an interest in real property, the Assurance will extend to rights to space on,
over, or under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses, permits, or
similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired
or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the program, except where the Federal financial assistance is to
provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the Assurance obligates the Recipient, or
any transferee for the longer of the following periods:
3
a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by
the Secretary of Transportation or the official to whom he/she delegates specific authority to
give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of
Federal financial assistance under such program will comply with all requirements imposed or
pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard
to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, City of Arlington also agrees to comply (and require any sub-recipients, sub-
grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions
governing the WSDOT access to records, accounts, documents, information, facilities, and staff. You also
recognize that you must comply with any program or compliance reviews, and/or complaint
investigations conducted by the WSDOT. You must keep records, reports, and submit the material for
review upon request to WSDOT, or its designee in a timely, complete, and accurate way. Additionally,
you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by
law or detailed in program guidance.
The City of Arlington gives this ASSURANCE in consideration of and for obtaining any Federal grants,
loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial
assistance extended after the date hereof to the recipients by the U.S. Department of Transportation
under the Federal Highway Administration. This ASSURANCE is binding on Washington State
Department of Transportation, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors and their subcontractors', transferees, successors in interest, and any other participants
in the Federal-Aid Highway Program. The person(s) signing below is authorized to sign this ASSURANCE
on behalf of the Recipient.
City of Arlington
(Name of Recipient)
by ___________________________________
(Signature of Authorized Official)
DATED________________________________
A
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply
with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs
of the U.S. Department of Transportation, Washington State Department of Transportation, as
they may be amended from time to time, which are herein incorporated by reference and made
a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurements of materials and leases of equipment.
The contractor will not participate directly or indirectly in the discrimination prohibited by the
Acts and the Regulations, including employment practices when the contract covers any activity,
project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to
be performed under a subcontract, including procurements of materials, or leases of
equipment, each potential subcontractor or supplier will be notified by the contractor of the
contractor's obligations under this contract and the Acts and the Regulations relative to Non-
discrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by
the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined
by the Recipient or the Washington State Department of Transportation to be pertinent to
ascertain compliance with such Acts, Regulations, and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to furnish
the information, the contractor will so certify to the Recipient or the Washington State
Department of Transportation, as appropriate, and will set forth what efforts it has made to
obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-
discrimination provisions of this contract, the Recipient will impose such contract sanctions as it
or the Washington State Department of Transportation may determine to be appropriate,
including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
A
unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The
contractor will take action with respect to any subcontract or procurement as the Recipient or
the Washington State Department of Transportation may direct as a means of enforcing such
provisions including sanctions for noncompliance. Provided, that if the contractor becomes
involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the Recipient to enter into any litigation to protect the
interests of the Recipient. In addition, the contractor may request the United States to enter
into the litigation to protect the interests of the United States.
B
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to
the provisions of Assurance 4:
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition
that the City of Arlington will accept title to the lands and maintain the project constructed thereon in
accordance with Title 23, United States Code, the Regulations for the Administration of Washington
State Department of Transportation, and the policies and procedures prescribed by the Federal Highway
Administration of the U.S. Department of Transportation in accordance and in compliance with all
requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-assisted programs of the U.S
Department of Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights
Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and
convey unto the City of Arlington all the right, title and interest of the U.S. Department of
Transportation in and to said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto City of Arlington and its successors
forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained
as follows, which will remain in effect for the period during which the real property or structures are
used for a purpose for which Federal financial assistance is extended or for another purpose involving
the provision of similar services or benefits and will be binding on the City of Arlington, its successors
and assigns.
The City of Arlington, in consideration of the conveyance of said lands and interests in lands, does
hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that
(1) no person will on the grounds of race, color, or national origin, be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located
wholly or in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the City of Arlington
will use the lands and interests in lands and interests in lands so conveyed, in compliance with all
requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-assisted
programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil Rights Act of
1964, and as said Regulations and Acts may be amended [, and (3) that in the event of breach of any of
the above-mentioned non-discrimination conditions, the Department will have a right to enter or re-
enter said lands and facilities on said land, and that above described land and facilities will thereon
revert to and vest in and become the absolute property of the U.S. Department of Transportation and its
assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to make clear the purpose of Title VI.)
C
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY,
FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered
into by the City of Arlington pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the
land"] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of
Transportation activity, facility, or program is extended or for another purpose involving the
provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will
maintain and operate such facilities and services in compliance with all requirements imposed
by the Acts and Regulations (as may be amended) such that no person on the grounds of race,
color, or national origin, will be excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in the use of said facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non-
discrimination covenants, City of Arlington will have the right to terminate the (lease, license,
permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the
same as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants,
the City of Arlington will have the right to enter or re-enter the lands and facilities thereon, and the
above described lands and facilities will there upon revert to and vest in and become the absolute
property of the City of Arlington and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
D
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER THE ACTIVITY,
FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements
entered into by City of Arlington pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add, "as a covenant running with the
land") that (1) no person on the ground of race, color, or national origin, will be excluded from
participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of
said facilities, (2) that in the construction of any improvements on, over, or under such land, and the
furnishing of services thereon, no person on the ground of race, color, or national origin, will be
excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination,
(3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all
other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in
this Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above Non-
discrimination covenants, City of Arlington will have the right to terminate the (license, permit, etc.,
as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold
the same as if said (license, permit, etc., as appropriate) had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants,
City of Arlington will there upon revert to and vest in and become the absolute property of City of
Arlington and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
§ 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis
of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal-aid recipients,
sub-recipients and contractors, whether such programs or activities are Federally funded or
not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures Non-discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take
reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Appendix 28.92
Letter of Intent to Comply with WSDOT Title VI Plan
In lieu of adopting a Title VI Plan, the agrees to comply with the WSDOT Title VI Plan.
The assures that no person shall on the grounds of race, color, or national origin,
as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259) be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity. The
further assures every effort will be made to ensure nondiscrimination in all of its programs
and activities, whether those programs and activities are federally funded or not.
The Civil Rights Restoration Act of 1987, broadened the scope of Title VI coverage by expanding the definition of terms “programs
or activities” to include all programs or activities of federal aid recipients, sub-recipients, and contractors/consultants, whether such
programs and activities are federally assisted or not (Public Law 100259 [S.557] March 22, 1988).
In the event the distributes federal aid funds to a sub-recipient, the
of will include Title VI language in all written agreements and will monitor for compliance.
The is responsible for initiating and monitoring Title VI activities, collecting data, preparing
reports (including Appendix 28.93) and other responsibilities as required by 23 Code of Federal Regulation(CFR) 200 and 49 Code of
Federal Regulation, WSDOT Title VI Plan, and the WSDOT Local Area Guidelines manual.
Signature
Title Date Executed
Name and Title of Public Works/Transportation Manager Email Address
Name and Title of Title VI Coordinator
Washington State
Department of Transportation
Email Address
Required Attachment: signed, unaltered USDOT1050.2a, Standard Title VI Assurances
DOT Form App 28.92
Revised 01/2022
City of Arlington Council Agenda Bill WS #3 Attachment
February 12, 2024
Renewal of Snohomish Conservation District Interlocal Agreement (ILA)
ILA between the City of Arlington and Snohomish Conservation District (2024 to 2028) Snohomish Conservation District 2024 Workplan (DRAFT)
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $ 26,850 (Multiple years) BUDGET CATEGORY: Stormwater Utility Operating Fund (Fund 412) BUDGETED AMOUNT: $ 3,200 Education/Outreach plus $25,000 Capacity Grant LEGAL REVIEW: DESCRIPTION: Renewal of an ILA with Snohomish Conservation District for years 2024 through 2028 to provide stormwater conservation and youth education programs. HISTORY: As part of the City’s NPDES-Phase 2 Stormwater permit, the City is required to provide stormwater education and outreach services. The Snohomish Conservation District and the City of Arlington have jointly coordinated over the past years on providing stormwater education and outreach programs such as a neighborhood centered rain garden education programs, installation of the rain garden at the Depot, and direct school classroom outreach (ex 2018: 25 classes, 528 students, 22 adults). Renewal of this ILA will continue the needed stormwater education and outreach program, along with other stormwater projects to assist Arlington in meeting its NPDES-Phase 2 permit requirements. ALTERNATIVES: Remand to staff for additional information. Workshop; discussion only. At the February 20, 2024 Council meeting, the recommended motion will be, “I move to approve the Interlocal Agreement with the Snohomish Conservation District for years 2024 through 2028, and authorize the Mayor to sign the agreement, pending final approval by the City
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 1 of 6
INTERLOCAL AGREEMENT
BETWEEN
CITY OF ARLINGTON
AND
SNOHOMISH CONSERVATION DISTRICT
FOR JOINT OR COOPERATIVE SERVICES
January 1, 2024 through December 31, 2028
This Interlocal Agreement (hereinafter "Agreement") is entered into by and between the
City of Arlington (hereinafter "City"), a political subdivision of the State of Washington,
and the Snohomish Conservation District (hereinafter "District"), a Washington Special
Purpose District established pursuant to Chapter 89.08 RCW.
WHEREAS, the District was established pursuant to Chapter 89.08 RCW to undertake a
variety of activities relating to the conservation, management, and sustainability of
natural resources; and
WHEREAS, the District and City are authorized pursuant to the Interlocal Cooperation
Act, Chapter 39.34 RCW, to enter into agreements with one another for joint or
cooperative action; and
WHEREAS, the District’s boundaries include all of the City; and
WHEREAS, for over 80 years the District has assisted landowners and local governments
as they face resource management challenges relating to water quality and other natural
resource issues; and
WHEREAS, the District has outlined long term goals and objectives in its 5-Year Plan;
and
WHEREAS, the City shares responsibility for conserving and managing the City’s
natural resources; and
WHEREAS, the District and City support and concur in the need to continually refine
and coordinate their long and short term goals, objectives, and programs for managing
and conserving the City’s natural resources; and
WHEREAS, the revenue from rates and charges imposed by Snohomish County (County)
pursuant to RCW 89.08.405 will allow the District to work in partnership with the City to
obtain grant funding and support the County and the City in addressing requirements of
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 2 of 6
the National Pollutant Discharge Elimination System (NPDES), Endangered Species Act
(ESA) listing of salmon species, and other natural resource protection requirements and
needs;
NOW, THEREFORE, the District and City mutually agree as follows:
I. PURPOSE
A. The recitals set forth above are incorporated herein by this reference.
B. The purpose of this Agreement is to establish and define the terms and conditions for
the cooperative efforts to be undertaken by the City and the District to promote, facilitate,
and undertake certain conservation programs and activities.
C. This Agreement shall be implemented through an annual scope of work as provided in
Articles IV and V.
II. DURATION OF AGREEMENT
A. This Agreement shall commence on January 1, 2024 and terminate December 31,
2023, unless otherwise modified or terminated in accordance with the terms of this
Agreement.
B. The activities described in Appendix 1-2024 that are performed after the execution
date of this agreement, shall be eligible for funding under this Agreement.
C. This Agreement may be terminated by either party by providing sixty (60) days’
written notice to the other party.
III. FUNDING
Funds for the resource management and conservation programs provided for in this
Agreement shall be defined within the annual Scope of Work and Budget negotiated
between the City and the District.
IV. RESPONSIBILITIES OF THE DISTRICT
A. Scope of Work
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 3 of 6
This Agreement shall be implemented through a scope of work. The City and District
shall negotiate a scope of work and budget for each year of this Agreement, which scope
of work and budget will coordinate and describe the conservation programs and activities
to be undertaken using funds from the City and District. The first scope of work and
budget is set out in Appendix 1-2024, attached hereto and incorporated herein by this
reference, which shall take effect on January 1, 2024. Subsequent annual scope of work
and budget will be attached to this Agreement labeled as the subsequent years, for
example Appendix 1-2025.
B. Future Scope of Work
On or before December 1 of each year, the District will submit to the City, through the
Public Works Director, a proposed annual scope of work and budget that describes the
District’s conservation programs and activities proposed to be undertaken by the District
with funds obtained from the City in the succeeding year. The scope of work will be
coordinated with City conservation programs and activities.
C. Program Reporting
With each quarterly invoice, the District shall prepare and submit to the City, through the
Public Works Director, a quarterly report which shall summarize the work performed and
expenditures incurred during the preceding months for funding provided by the City and
evaluate the performance and results of the work performed. The reports shall also
include, but not be limited to, the following:
1. A description of work performed during the period and progress made to date.
2. A description of any adverse conditions that affected the program objectives and/or
time schedules, and actions taken to resolve them.
V. RESPONSIBILITIES OF THE CITY
A. Cooperation with the District
The City shall assist the District in a timely manner in the preparation, review,
modification, and implementation of the scope of work, including accommodation of
sensitive District timelines and assistance in identifying and making plan modifications
that are reasonably consistent with the mission and goals of the District.
B. Payment of Billing Requests
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 4 of 6
The City shall provide payment within 30 days of an approved billing request submitted
by the District for work activities and expenditures identified in the scope of work and
budget.
VI. ENTIRETY OF AGREEMENT
This Agreement constitutes the entire agreement between the City and the District and
supersedes all proposals, oral and written, and all other communication between the
parties in relation to the subject matter of this Agreement. Except as otherwise provided
herein, no modification of this Agreement shall be effective until reduced to writing and
executed by both parties.
VII. MAINTENANCE OF RECORDS
The District shall maintain all books, documents, receipts, invoices, and records,
including payroll records, necessary to sufficiently and properly reflect the expenditures
associated with this Agreement. The accounting records shall provide for a separate
recording and reporting of all receipts and expenditures. Financial records pertaining to
matters authorized by this Agreement are subject to inspection and audit by
representatives of City or the State Auditor upon request.
VIII. AMENDMENTS AND MODIFICATIONS OF PROGRAM EXPENDITURES
A. Changes in Approved Projects or Program Activities
The City, through the Public Works Director, must approve the removal, modification, or
addition of work identified in the annual scope of work.
B. Delays
Spending for some projects or program activities may be delayed because of extended
time frames for obtaining supporting grant funds, holdups in the permit review/approval
processes, or other unforeseen circumstances. Variations in the scope of work or budget
for these reasons shall be documented between the District and the City.
IX. PROPERTY
Title to property purchased by the District in carrying out the scope of work shall vest in
the District.
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 5 of 6
X. GENERAL PROVISIONS
A. Notice
Except as set forth elsewhere in this Agreement, notice for purposes of this Agreement,
except service of process, shall be given by the District to the City by delivery to the
Public Works Director, 238 N. Olympic Ave, 98223. Notice to the District for purposes
of this Agreement, except service of process, shall be given to the District Executive
Director, 528 – 91st Ave. NE. Lake Stevens, WA 98258.
B. Compliance with Laws
The District and the City shall comply with all federal, state, and local laws, statutes,
ordinances, rules and regulations applicable to the performance of this Agreement. The
District and the City agree to comply with all the provisions of the Americans with
Disabilities Act and all regulations interpreting or enforcing such acts.
C. Indemnification
The District and the City agree to protect, defend and hold harmless each other, its
elected and appointed officials, employees and agents, from and against all claims,
demands and causes of action of any kind or character, including any cost of defense and
attorney’s fees, arising out of any actions, errors or omissions of the other party, its
officials, employees and agents in performing this Agreement except for those arising out
of the sole negligence of the other party.
D. Non-assignment
The District shall not subcontract, assign or delegate any of the rights, duties or
obligations covered by this Agreement without prior express written approval by the
City.
E. Independent Contractor
The District will perform the services under this Agreement as an independent contractor
and not as an agent, employee, or servant of the City. The parties agree that the District is
not entitled to any benefits or rights enjoyed by employees of the City. The District
specifically has the right to direct and control the District’s own activities in
implementing the scope of work in accordance with the terms of this Agreement. The
City shall only have the right to ensure performance.
ILA between City of Arlington, WA and Snohomish Conservation District
January 1, 2024 - December 31, 2028
Page 6 of 6
F. Interlocal Cooperation Act
The parties agree that no separate legal or administrative entities are necessary in order to
carry out this Agreement. If determined by a court to be necessary for purposes of the
Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator or joint board responsible
for administering the Agreement will be established by mutual agreement. Any real or
personal property used by either party in connection with this Agreement will be
acquired, held, and disposed of by that party in its discretion, and the other party will
have no joint or other interest herein. No partnership or joint venture between the parties
is created by this Agreement.
XI. MISCELLANEOUS
A. No obligation in this Agreement shall limit the District or the City in fulfilling its
responsibilities otherwise defined by law.
B. The City shall cause this Agreement to be recorded with the Snohomish County
Auditor.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
latest date written below.
SNOHOMISH CONSERVATION DISTRICT
Accepted and executed this ____ day of ________________, 2023
By: ____________________________
Mark Craven, Chair
Snohomish Conservation District
CITY OF ARLINGTON
Accepted and executed this ____ day of ________________, 2023
By: ____________________________
Legal Representative
City of Arlington
Appendix 1-2024
City of Arlington Scope of Work
Task City of Arlington Cost
Administration
Includes meetings with the city, grant reporting, billing, and
project management.
$2,000
Outreach
SCD will engage Arlington youth and adults with educational
stormwater activities and informational materials at two city
events. Participant engagement strategies will focus on tree and
agroforestry information, pet waste impact on water quality,
information about living with beavers, fish bearing streams, and
green stormwater infrastructure.
SCD will provide outreach and support for up to three community
$7,500
Green Stormwater
Infrastructure
SCD will perform rain garden maintenance on a rain garden
outside the City of Arlington Administrative offices and outside of
the Arlington Police Department to rehab the gardens and install
$11,000
Habitat
Living with beavers: SCD will support beaver coexistence in the
City of Arlington via dam notching, beaver deceivers, and other $2,850
Youth Education
SCD will provide stormwater focused youth activities including in-
person, virtual, or asynchronous lessons; Envirothon support; field
trips and outdoor education; conservation art contests; service-
learning projects; science kits; educational activities at community
events. Pricing structure for youth education programming can be
found in Table A. A list of current programs can be found in Table
$3,500
25% overhead is calculated within the staff time of each task.
Total $26,850
Agreement signatures
By their signature, below, each person signing on behalf of a party represents that they are fully
authorized to sign for and on behalf of the named party.
CITY OF ARLINGTON SNOHOMISH CONSERVATION DISTRICT
_________________________ ___________________________
Signature Signature
_________________________ ___________________________
Name (printed) Name (printed)
_________________________ ___________________________
Title Title
_________________________ ___________________________
Date Date
Table A
Youth Education Cost Structure
Method Cost per unit
In-person lessons Actual cost: $250
Amount billed: $200
Remote lessons
Actual cost: $125
Amount billed: $100
Asynchronous lessons
to deliver materials to teacher) @ $50/hr + mileage + supplies ($25)
Actual cost: $175
Amount billed: $150
Field trips
up, and clean up; 3 hrs to scope site and tailor curriculum to location) @ $50/hr + mileage +
Actual cost: $375
Amount billed: $300
Environmental Stewardship Event = 7 hours of labor (.5 hrs for marketing; 2 hr for instruction;
2 hours for travel, set up, and clean up; 3 hrs to scope site and prep) @ $50/hr + mileage +
Actual cost: $425
Amount billed: $375
= 5.5 to 8.5 hours of labor (.5 hours for marketing; 2-5 hours
for implementation; 2 hours for travel, set up, and clean up; 1 hour to prep) @ $50/hr +
mileage + supplies ($25)
Actual Cost:
$300 to $450
Amount billed:
= 5 hours of labor (2 hrs to market the competition in your city; 2 hrs to
collect and review submissions; 1 hr to notify applicants) @ $50/hr
= 10 hours of labor (2 hrs to promote Envirothon
in your city; 4 hrs of instruction for a team in your city; 2 hrs to prep; 2 hrs for travel, set up,
Actual cost: $525
Amount billed: $400
These figures are an estimate of the costs of Snohomish Conservation District’s youth education
offerings. Actual costs and amounts billed may vary depending on the activities our Youth Education
Team implements in your city.
Snohomish Conservation District chooses not to pass on the full cost of our educational offerings to
reduce the financial burden on our partner cities and ensure as many students as possible participate in
our programming. Please let us know which activities and methods most interest you and we’ll put
together a proposal that suits your budget.
Table B Youth Education Programming
(new/other programming may also be implemented)
Activity Grades
Fish Grow On Trees lesson Elementary
MacroMayhem! lesson Elementary
Salmon of Puget Sound lesson Elementary
4 Raindrops lesson Elementary
Water Quality Monitoring with Chemical Test Kits lesson Middle
Water Quality Monitoring with Benthic Macroinvertebrates lesson Middle
Washington State Envirothon team support High School
Youth Art Contest support All grades
Environmental stewardship event All ages
Stormwater education tabling All ages
City of Arlington Council Agenda Bill WS #4 Attachment February 12, 2024
th
Amendment No. 2 Design Services for the 211th Place Corridor Restoration Project
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: Transportation Imp Fund 2024 (design portion) BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
211th Place is a critical link in Arlington’s transportation network serving as an urban minor collector connecting 67th Ave to a newly constructed roundabout at SR530. 211th Place is also rated as a T3 freight corridor carrying 300,000 to 4 million tons of freight per year. This critical roadway is in poor/failing condition and in need of rehabilitation to continue reliable service. Arlington applied for and received a $2.3 million grant from TIB to upgrade this roadway to Arlington’s current “Complete Streets” standards. The City has engaged with SCJ Alliance for the project design work. Amendment #2 amends the scope of work to design a pond-based stormwater system, as opposed to the original infiltration system, and address additional archeological needs. A summary of project change orders is as follows:
Original Contract
Amendment #1
Amendment #2
$ 47,053.45
$ 19,843.53
ALTERNATIVES:
be, “I move to approve Amendment #2 to the SCJ Alliance contract for the 211th Place Corridor
02/07/24 1:02 PM \\arlington\city\PW_Admin\Contracts\SCJ Alliance\06_211th Place Corridor Improvements\Amendment #2\Amendment #2_SCJ_211th.docx
Contract Amendment No. 2
To
Professional Services Agreement
For
211th Place Corridor Improvements (P02.571)
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and SCJ Alliance. for the 211th Place Corridor Improvements contract, executed on May 8,
2023. Unless modified below, all terms and conditions contained in the Professional Service Agreement
remain current and in effect for the completion of the contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1.Scope of Work - The project scope of work is increased for additional tasks as detailed in the Scope
of Services., dated January 16, 2024, and included with this amendment as Exhibit B.
2.Fee - This additional work included under this amendment shall be performed for a not to exceed
fee of $ 19,834.00 in accordance with the fee schedule included with this amendment as Exhibit
D-1.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
SCJ Alliance City of Arlington
Eric Johnston, PE Don E. Vanney
Vice President / COO Mayor
Date Date
Exhibit B
Amendment 2 – Pond Design
211th Place NE – 67th Ave NE to SR 530
Arlington, Snohomish County, WA
Prepared For: James Kelly, PE
Prepared By: Dan Ireland, PE
Date Prepared: January 16, 2024
Introduction:
It is our pleasure to provide the City of Arlington (City) with this amendment to change the stormwater design at
the 90% design level to ultimately reduce project costs and reduce the impact on adjacent residential
developments. This option was proposed early in the design process but was dismissed due to the requirement
of a whole parcel acquisition. The following phases of work include the additional work defined:
Phase 1 Project Management
Project Management
Incorporating amendment and subconsultant-added work:
1) Meeting to discuss pond options.
2) Subconsultant amendment.
3) Incorporating amendment.
Understanding
1) This will not have an effect on other general project management elements already incorporated into
the scope of work.
Deliverables
1) Concept pond exhibits
Phase 7 Cultural Resources
1) Cultural Resources: Additional Cultural Services are required to satisfy the Department of Archeological
and Historic Program requirements based on our area of potential impact expanded to incorporate the
pond area. Legacy Anthropology has provided an amendment for these additional services that are
attached to this amendment. The addition of the additional cultural work is not estimated to have an
impact on the design schedule.
2) Please see the attached Legacy Anthropology amendment for the description of additional services.
City of Arlington – 211th Corridor
January 15, 2024
Page 2 of 2
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 10 90% Design and Plan Preparation
A major change to one design project element after 60% design resulted in multiple changes in the whole design
documentation, plans, specifications, estimates, and costs. Below is a summary of the required changes SCJ was
required to implement to change from three infiltration galleries to a single pond and submit for 90% milestone.
Task 4 Pond Design
1) Remove the current infiltration gallery design and details from the construction plans.
2) Change the removal plan sheets and expand them to incorporate the pond area.
3) Change the alignment plan sheets and expand them to incorporate the pond area.
4) Change the paving plan sheets and expand them to incorporate the pond area.
5) Merge a new topographic survey surface into the project and re-grade the pond to match existing
conditions.
6) Change the drainage plan sheets and expand them to incorporate the pond area.
7) Change the landscape plan sheets and expand them to incorporate the pond area.
8) Change the specifications to remove the gallery elements.
9) Change the cost estimate by removing quantity elements and adding pond elements.
10) Change Wall 1 limits and details.
11) Increasing stormwater treatment system to a single unit instead of three.
12) Change the drainage report to reflect the change in treatment methods.
Understanding
1) City will be obtaining additional surveys for the pond area so SCJ can confirm catch limits.
2) City is reviewing the site for critical areas (wetlands and buffers).
3) Previous geotechnical work will suffice for pond information.
4) Discharge to the southwest corner of SR 530/211th intersection is an acceptable emergency
overflow.
Deliverables
1) Updated 90% Construction Plan Sheets
2) Updated 90% Special Provisions.
3) Updated 90% Cost Estimate
4) Updated Drainage Report
Phase Phase Title SCJ Hours Amendment
Estimate
Previous Phase
Amount
New Phase
Amount
1 Project Management 5 $939 $14,239 $15,178
7 Cultural Resources - $1,382 $7,215.30 $8,597.30
10 90% Design 133 $17,513 $53,305 $70,818
$19,834
Current Contract Amount: $365,832.70
Amendment Amount: $19,834
New Contract Amount: $385,666.70
Consultant Billing Rate Schedule - Exhibit D-2
SCJ Alliance
Client:Hourly Rate Table Format: LAG Contract
Project:Allowable Overhead Rate: 166.19%
Job #:Negotiated Fixed Fee: 31.00%
File Name:Labor Estimate.xlsm Billing Rate Table Version: 2/23/2023
Date:
Direct Labor Allowable Negotiated Total Hourly
Hourly Rate Overhead Profit Billing Rates
NTE 166.19%31.00% NTE
$126.56 $210.33 $39.23 $376.12
$99.00 $164.53 $30.69 $294.22
$86.08 $143.06 $26.68 $255.82
$71.71 $119.17 $22.23 $213.11
$63.56 $105.63 $19.70 $188.89
$49.03 $81.48 $15.20 $145.71
$60.06 $99.81 $18.62 $178.49
$56.54 $93.96 $17.53 $168.03
$52.97 $88.03 $16.42 $157.42
$46.23 $76.83 $14.33 $137.39
$34.62 $57.53 $10.73 $102.89
$57.75 $95.97 $17.90 $171.63
$49.61 $82.45 $15.38 $147.44
$41.86 $69.57 $12.98 $124.40
$38.45 $63.90 $11.92 $114.27
$32.18 $53.48 $9.98 $95.64
$66.11 $109.87 $20.49 $196.47
$48.76 $81.03 $15.12 $144.91
$41.72 $69.33 $12.93 $123.99
$36.39 $60.48 $11.28 $108.15
$33.00 $54.84 $10.23 $98.07
$49.89 $82.91 $15.47 $148.27
$54.10 $89.91 $16.77 $160.78
$37.96 $63.09 $11.77 $112.81
$34.10 $56.67 $10.57 $101.34
$29.70 $49.36 $9.21 $88.27
$31.00 $51.52 $9.61 $92.13
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$68.20 $113.34 $21.14 $202.68
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$42.85 $71.21 $13.28 $127.35
$0.00 $0.00 $0.00 $0.00
$42.85 $71.21 $13.28 $127.35
$32.13 $53.40 $9.96 $95.49
$62.01 $103.05 $19.22 $184.29
PC 1 Project Coordinator
Project Accountant
CI 2 Construction Inspector
CI 1 Construction Inspector
Graphic Designer
PC 3 Project Coordinator - CM Only
PC 2 Project Coordinator
City of Arlington
211th NE - 67th Ave NE to SR530
23-00884
Actuals Not To Exceed Billing Rate Table (ANTE)
Job Classifications
3/30/23
RE 2 Construction Resident Engineer
P4 Planner
E4 Engineer
Senior Consultant
Senior Project Manager
PM3 Project Manager
PM2 Project Manager
PM1 Project Manager
Senior Engineer
P1 Planner
Senior Technician
Senior Landscape Architect
T1 Technician
L3 Landscape
T3 Technician
T2 Technician
L2 Landscape
L1 Landscape
Senior Planner
P3 Planner
P2 Planner
Construction Office Engineer
CI 3 Construction Inspector
CI 4 Construction Inspector
Principal
Construction Inspector
T4 Technician
Senior Construction Manager
RE 3 Construction Resident Engineer
E2 Engineer
E1 Engineer
L4 Landscape
E3 Engineer
RE 1 Construction Resident Engineer
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 46 44 48 28 39 37 46
Template Version:Dan Ireland David Hall
Andrew
Metternich-
Fields
Caitlin
Mehall Jair Kim Brown Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer E1 Engineer Project
Accountant
L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total Cost
PHASE 1
Task 1
1 1.0 1.0 2.0 344.74$
2 -$
3 -$
4 2.0 1.0 3.0 594.38$
Subtotal Hours: 3.0 1.0 1.0 5.0 939.12$
Total Phase Hours: 3.0 1.0 1.0 5.0 5.0
Total Phase Direct Labor: $231.00 $46.00 $39.00 $316.00 939.12$
General project correspondence and coordination
Phase & Task Title
Project Management
PROJECT MANAGEMENT
Amendment Setup
2 of 6 1/22/2024
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 46 44 48 28 39 37 46
Template Version:Dan Ireland David Hall
Andrew
Metternich-
Fields
Caitlin
Mehall Jair Kim Brown Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer E1 Engineer Project
Accountant
L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
PHASE 10
Task 3
1 2.0 16.0 2.0 20.0 2,918.41$
2 12.0 2.0 8.0 22.0 2,591.50$
3 12.0 4.0 16.0 1,438.40$
3 8.0 8.0 1,046.11$
4 1.0 16.0 2.0 19.0 2,701.46$
5 12.0 12.0 1,640.49$
6 2.0 16.0 18.0 2,644.99$
Subtotal Hours: 5.0 72.0 8.0 4.0 20.0 4.0 2.0 115.0 14,981.35$
Task 4
1 1.0 2.0 4.0 1.0 8.0 945.06$
2 -$
Subtotal Hours: 1.0 2.0 4.0 1.0 8.0 945.06$
Pond Plan sheet
90% Design Phase
Modify pond to new topo
Drainage Report Change
Change Wal 1
Changing of existing plan sheets (Demo, TESC, Paving, Water)
90% Construction Plans
Pond Alternative Concept Design
Stormwater Conveyance System Changes
90% Cost Estimate
Quantity Estimate
3 of 6 1/22/2024
Consultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 2/23/2023
Project:211th NE - 67th Ave NE to SR530 Contract Type: LAG Contract No. of Sheets: No. of Sheets: N/A
Job #:23-00884 No. of Lots: No. of Lots: N/A
File Name: Labor Estimate.xlsm 77 46 44 48 28 39 37 46
Template Version:Dan Ireland David Hall
Andrew
Metternich-
Fields
Caitlin
Mehall Jair Kim Brown Angi Juliana Loli
Phase &
Task No.Principal E4 Engineer E3 Engineer E4 Engineer E1 Engineer Project
Accountant
L3
Landscape
PM1 Project
Manager
Total Direct
Labor Hours &
Cost
Total CostPhase & Task Title
Task 5
1 1.0 2.0 3.0 502.25$
2 1.0 6.0 7.0 1,084.74$
3 -$
Subtotal Hours: 2.0 2.0 6.0 10.0 1,586.99$
Total Phase Hours: 8.0 76.0 8.0 10.0 24.0 5.0 2.0 133.0 133.0$
Total Phase Direct Labor: $616.00 $3,496.00 $352.00 $480.00 $672.00 $185.00 $92.00 $5,893.00 17,513.41$
Total Hours All Phases 11.0 77.0 8.0 10.0 24.0 1.0 5.0 2.0 138.0 138.0
Total Direct Labor Estimate All Phases $847.00 $3,542.00 $352.00 $480.00 $672.00 $39.00 $185.00 $92.00 $6,209.00 18,452.53$
Indirect Costs
Subconsultants:
Legacy Anthropology $1,382.00
Subconsultant Subtotal:1,382.00$
Subconsultant Markup:-$
Subconsultant Total:1,382.00$
Reimbursable Expenses:
Copies, Printing, etc.-$
Mileage -$
Expenses Subtotal:-$
Expenses Markup:-$
Expenses Total:-$
Management Reserve:-$
Total Indirect Costs:1,382.00$
Special Provisions
Special Provisions
Update SEPA Checklist
4 of 6 1/22/2024
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Labor Estimate.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Direct Hourly Rate Amount
Principal 11.0 $77.00 $847.00
E4 Engineer 77.0 $46.00 $3,542.00
E3 Engineer 8.0 $44.00 $352.00
E4 Engineer 10.0 $48.00 $480.00
E1 Engineer 24.0 $28.00 $672.00
Project Accountant 1.0 $39.00 $39.00
L3 Landscape 5.0 $37.00 $185.00
PM1 Project Manager 2.0 $46.00 $92.00
Total Direct Salary Cost $6,209.00
OVERHEAD
Overhead Rate: 166.19% Direct Salary Cost:$6,209.00 Overhead Cost $10,318.74
FIXED FEE
Fixed Fee Rate: 31.00% Direct Salary Cost:$6,209.00 Fixed Fee Cost $1,924.79
TOTAL SALARY COST Total Salary Cost $18,452.53
SUBCONSULTANTS Yes
$1,382
x
Subconsultant Fee Subtotal:$0 $1,382.00
Q Subconsultant Markup:0%$0.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.0% of the Direct Salary Costs $0.00
Mileage 0 miles at $0.655 per mile $0.00
Expenses Subtotal:$0.00
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$19,834.53
MANAGEMENT RESERVE FUND (MRF)
Management Reserve:$0.00
Total Estimated Budget: $19,834.53
Consultant Fee Determination Summary - Exhibit D-1
211th NE - 67th Ave NE to SR530
2/23/202323-00884
Legacy Anthropology Phase 7 Select Phase
LAG Contract
City of Arlington
1/22/2024 Page 6
City of Arlington Council Agenda Bill WS #5 Attachment
February 12, 2024 December 2023 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements ARPA Funds Status Update Growth Fund Summary Report
Finance; Kristin Garcia, Director 360-403-3431 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
2023 December Financial Report – Kristin Garcia, Finance Director
Major Revenues Comparison to Budget:
Total general fund revenues came in about 104% of budget. All major revenues including property
tax, sales tax and utility taxes all came in over budget. A few smaller but sizable revenues also came
in over budget including gambling taxes and investment interest (miscellaneous revenues).
Property Taxes:
Property taxes came in about 5% over budget ($140,000) and revenues are right on track with the
typical distribution pattern. New construction revenues came in quite a bit higher than what was
budgeted. This revenue stream is stable and the city receives approximately 97% - 98% of the amount
levied each year.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
Property Taxes Retail Sales Taxes Utility Taxes Charges for
Services
Intergovernmental Other Sources
(CED)
BUDGET YEAR TO DATE
$-
$500,000.00
$1,000,000.00
$1,500,000.00
$2,000,000.00
$2,500,000.00
$3,000,000.00
2019 2020 2021 2022 2023
GENERAL FUND
Sales Taxes:
There are two charts representing sales tax revenues for 2023. The first chart is total revenue,
including all construction activity. Between 2021 and 2023 we received nearly $3.8 million from
construction of the Amazon facility. The second chart shows s ales tax revenues, excluding revenues
related to the Amazon facility, which represents a more “normal” trend. The pandemic years, along
with the construction boom, resulted in double digit increases in revenue year over year. Between
2022 and 2023, revenues declined 3%.
Construction Retail Services Wholesale Manufacturing Other* TOTAL
2018
549,203
2,659,849
1,037,950
313,515
133,786
165,565
4,859,868
2019
1,190,165
2,908,740
1,138,148
336,584
120,287
188,739
5,882,663
2020
1,329,224
3,254,139
1,152,465
336,960
95,337
194,476
6,362,602
2021
2,602,775
3,621,818
1,340,116
459,907
125,185
225,392
8,375,193
2022
3,494,374
3,745,245
1,607,322
591,259
174,895
238,869
9,851,963
2023
2,009,653
3,590,143
1,661,840
493,156
158,478
263,683
8,176,953
Construction Retail Services Wholesale Manufacturing Other* TOTAL
%
change
per
year
2018
549,203
2,659,849
1,037,950
313,515
133,786
165,565
4,859,868
2019
1,190,165
2,908,740
1,138,148
336,584
120,287
188,739
5,882,663 21%
2020
1,329,224
3,254,139
1,152,465
336,960
95,337
194,476
6,362,602 8%
2021
1,298,840
3,621,818
1,340,116
459,907
125,185
225,392
7,071,257 11%
2022
1,519,738
3,745,245
1,607,322
591,259
174,895
238,869
7,877,328 11%
2023
1,506,014
3,590,143
1,661,840
493,156
158,478
263,683
7,673,314 -3%
-1% -4% 3% -17% -9% 10%
*Other is agricultural, transportation and information.
Evaluating Revenues Compared to Expenses:
Typically it’s the city’s objective to build a balanced budget with occasional exceptions when fund
balance is at a level where additional investments can be made. As the city has experienced
significant change since 2019 such as the pandemic, an exceptional construction boom and an
annexation, I wanted to see how revenues and expenses have been tracking in relation to a balanced
budget.
The first chart shows actual revenues as compared to expenses, in following the objective of a
balanced budget, revenues should equal or exceed expenses and for the most part , that objective is
met. In 2021, there was a large spike in revenue because of sales tax and construction related revenue
and a decrease of expenses due to the annexation of the Fire/EMS department into North County
Regional Fire Authority.
The second chart shows the ending fund balance each year pre and post pandemic. Fund balance
took a slight dip in 2020 which wasn’t unusual because of the pandemic but then spiked up in 2021
due to sales tax and construction activity. Fund balance slight ly declined in 2022 and 2023 because
the fund had excess revenues over and above the required 2 month operating reserve so investments
were made in staffing, building the capital facilities reserve and investing in a variety of projects
including; park improvements, security camera’s, supporting transportation projects, cross walk signs
and LED stop signs, to name a few.
The take away is that budgets are being managed to a level that the city can maintain it’s 2 month
operating reserve while still making investments for the health and safety of city staff and the
community.
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
2019 2020 2021 2022 2023
Revenue Expense
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
2019 2020 2021 2022 2023
Fund Balance and Reserve
Fund Balance 2 Month Reserve
Growth Fund: The full 5 year summary of the growth fund is included as a separate attachment to
the packet. Here is a highlight of the balance of the growth fund at 12/31/2023 and the spend by
dates. About half of the park mitigation funds are already obligated toward the Smokey Point
Community Park project and will be used in 2024. Transportation mitigation funds are typically
leveraged with grant funds and used as a match component or for costs not covered in the grant.
There is about $1.4 million left of transportation mitigation funds.
Enterprise Funds – Airport, Water, Sewer and Storm: Here is a revenue trend for the city’s enterprise
funds. The expectation is that revenues are stable and should experience growth based on the city’s
recent construction boom, population growth and new businesses. Although slight rate increases
have occurred over this time, the majority of the growth comes from an increase in businesses and
population.
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
Airport Revenue
2019 2020 2021 2022 2023
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
Water Revenue
2019 2020 2021 2022 2023
OTHER FUNDS
Reserve Policies:
Reserves are a necessary component of the city’s overall financial health and management strategy
to mitigate current and future risks such as revenue shortfalls, unexpected changes in the economy
and unanticipated expenses. The city is in compliance with required reserves.
• Mandatory Reserve – the city will maintain a mandatory reserve with a target balance of
between 10% and 16% of the total general fund budgeted taxes, license and permit revenues.
Target of 16% has been met. $2.5 million held in reserve.
• General Fund Operating Reserve – the city will maintain the general fund’s ending fund
balance equal to two (2) months of operating expenses. Target has been met. $3.5 million
held in operating reserve.
• Capital Facilities Reserve – the capital facilities reserve fund will receive an annual contribution
from available construction sales tax revenues from the general fund. Contributions will be
determined by the city’s most current capital facility needs assessment. The current
contribution level is $470,000 per year. This amount was transferred to the capital facilities
reserve in 2023.
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
Sewer Revenue
2019 2020 2021 2022 2023
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Storm Revenue
2019 2020 2021 2022 2023
POLICY UPDATES/OTHER INFORMATION
2023 Outstanding General Obligation and Revenue Bonds:
This represents the city’s general obligation outstanding bonds and outstanding revenue debt. The
city has other liabilities that it is required to report such as compensated absences, pension and
leases. This represents the majority of the city’s outstanding debt;
Please note the airport GO bond will be paid off in 2024 and two loans will be paid off in 2027.
Description Maturity
Beginning
Balance
01/01/2023
Principal
Payments
Ending Balance
12/31/2023
2020-LTGO - N Olympic Ave 12/1/2027 995,000 185,000 810,000
2014 LTGO-Police Station 12/1/2034 6,240,000 415,000 5,825,000
2014 LTGO-Airport Expansion 12/1/2024 85,000 60,000 25,000
2020 LTGO - Fire Station 46 12/1/2030 535,000 55,000 480,000
2020 LTGO Graafstra 12/1/2039 2,820,000 120,000 2,700,000
2020 LTGO Fire Station #48 12/1/2039 4,763,995 231,237 4,532,758
2006 PW Loan WWTP - PW-06-962-002 7/1/2026 1,574,186 393,547 1,180,639
2007 PW Loan WWTP - PR07-951-001 7/1/2027 263,158 52,632 210,526
2008 PW Loan WWTP - PC08-951-001 7/1/2028 3,176,470 529,412 2,647,058
Recovery Act Loan-DOE Loan L1000024 7/1/2029 2,911,283 306,487 2,604,796
Revolving Fund Loan-DOE Loan L1000025 7/1/2029 4,738,548 498,853 4,239,695
28,102,640 2,847,167 25,255,473
Investment Portfolio Balances as of 12/31:
Investment balances as of 12/31 for each respective year. As of 12/31/2023, the city has about $58
million held in Agency Bonds, US Treasuries and Municipal Bonds. About $9 million is held in the
State’s LGIP and in a Reserve Account.
-
20,000,000
40,000,000
60,000,000
80,000,000
Investment Portfolio Balances
12/31
2019 2020 2021 2022 2023
This is additional information on the composition of the portfolio and maturity distribution of the
investments. The city’s policy allows for investments up to a 5 year maturity date. The city is in
compliance with city policy, no investments exceed 5 years. The intent is to ladder the portfolio to
maximize investment income while meeting cash flow needs.
SAO is a great place to find resources for compliance with laws, fraud prevention and to learn about
cybersecurity risks. This link provides a list of resources that may be interesting to elected officials or
anyone newly employed to government.
https://sao.wa.gov/the-audit-connection-blog/2023/new-government-our-resources-newly-
elected-officials-offer-some-great-
guidance?utm_source=newsletter&utm_medium=email&utm_campaign=newly-elected
EDUCATIONAL
At the December finance department staff meeting, I celebrated and recognized my team members
for their outstanding performance in 2023. Here’s a summary of the work they were recognized for;
Caitlyn Brossard: Smartsheet Slayer Award for her role in launching Smartsheet, continued support
to departments and finding creative solutions to make the work of others more efficient.
Debbie Strotz: Above and Beyond Award for her willingness to step outside her comfort zone and
take on unique and challenging projects. She is efficient and performs high quality work.
Ana Johnson: Team Spirit Award for her high level of professionalism, positivity, exceptional work
ethic and value she brings to the team.
Suzanne Soule: Adaptability Award for her strength and resilience having to take over payroll shortly
after she was hired and performing the work with grace and outstanding technical ability.
Colette Campbell: Endurance Award for assisting customers with great care, humility and compassion
and operating the front desk effectively and efficiently.
Sheri Amundson: Leadership Award for her knowledge and expertise that guides the success of the
team. She inspires us to do the very best we can and sets the standard for excellence.
Traci Gunderson: Team Cheer Award for reminding the team to take time for fun. She is kind and
thoughtful and delivers great service to our customers even under the most challenging
circumstances.
Shanna Harwood: New Team Member Award who quickly made contributions to support the team.
She has great energy, fresh ideas and a positive attitude.
February 26th Workshop – January 2024 financial report
DEPARTMENT UPDATES
UPCOMING COUNCIL AGENDA ITEMS
ARPA Program Summary
December 2023
Updated Budget Amount Spent to Date:Completed By:
Laptops for remote work/field use $ 306 306$ Complete
Touchless entry lock systems for City $ 281,318 281,318$ Complete
Cold weather shelter $ 20,000 20,000$ 2022 Contract Complete
Tourism Event Funding $ 89,287 89,287$ Complete
Parklets $ 119,847 119,847$ Complete
Utility Credit program $ 40,036 40,036$ Complete
Smokey Point Park Land $ 964,837 964,837$ Complete
Winter Festival $ 220,000 239,096$ Complete
Food distribution (food bank) $ 65,000 65,000$ Complete
COVID Position $ 246,000 145,171$ Expenses thru 2024
COVID supplies $ 12,985 8,634$ ongoing thru 2024 as needed
Cyber security upgrades $ 180,000 112,462$ Thru 2024. 1 payment remaining.
Utility system security improvements $ 237,310 31,238$ Will be complete Spril 2024
Communications $ 80,000 54,384$ Contract thru 12/2024
Arlington Community Resource Center $ 360,000 135,361$ Contract thru 12/2024
NW Innovation Center $ 25,000 15,975$ Contract thru 12/2024
Cold weather shelter $ 20,000 1,006$ Contract thru 12/2024
Smokey Point Park Improvements $ 2,328,999 360,079$ In design (re-allocated $1 million from
Food Truck Court)
Design/build food truck court $ 366,625 80,281$ In design
After school program/childcare (Boys & Girls Club) $ 77,000 -$ Under contract through 12/2024
TOTAL ARPA BUDGET 5,734,550$ 2,764,319$ 2,970,231$
Completed Projects
Projects under contract and will fully utilize budget
2019 2020 2021 2022 2023
Bal Fwd 4,961,746$ 6,636,173$ 6,090,380$ 6,089,030$ 5,528,438$
REVENUE
Taffic Mitigation Received 651,237$ 349,459$ 920,967$ 529,415$ 302,029$
Park Mitigation Received 625,139$ 300,682$ 849,834$ 88,396$ 145,858$
LEED Mitigation Received 283,649$
CIC Mitigation Received 434,956$ 70,097$
Tree Impact Fees 750$ 3,013$ 1,800$ 125,505$ 6,055$
Investment Interest 109,074$ 97,199$ 67,740$ 40,832$ 68,313$
Repayment from Trans Imp 350,000$ 370,163$ -$
EXPENSE
Transfer to Park Imp 61,773$ 1,147$ 110,500$
Transfer to Trans Imp -$ 1,295,000$ 1,644,678$ 2,149,859$ 439,675$
Other Expense (B&G Club Loan)370,163$
Ending Bal 6,636,173$ 6,090,380$ 6,089,030$ 5,528,438$ 5,681,115$
Primary Projects Funded
Haller Splash Pad 204th/77th Roundabout 204th/77th Roundabout Trans Comp Plan Trans Comp Plan
Island Crossing Signal Island Crossing Temp Signal Isl Cross Signal/Roundabout Design Isl Cross Signal/Roundabout Design
40th/531 Intersection 40th/531 Intersection 40th/531 Intersection (City Portion)211th Pl Impr (Grant Match)
Sm Pt Blvd Corridor Sm Pt Blvd Cordr (Grant match)Sm Pt Blvd Cordr (Grant match)Sm Pt Blvd Cordr (Grant match)
173rd Phase 1 173rd Phase 1 173rd Phase 1 204th/74th Intersection
Isl Cross Roundabout Design Isl Cross Roundabout Design ROW 197th Pl NE 188th/Sm Pt Blvd
74th/204th Signal 74th/204th Signal & 74th Trail 74th Ave Trail (Grant match)74th Ave Trail (Grant match)
BNSF Rail Crossing (match)ROW purchase 168th 169th St Segment 169th St Segment
180th Connector
Park Mitigation Transportation Mitigation
288,137$ -$
487,556$ -$
625,139$ -$
300,682$ -$
849,834$ 655,521$
88,396$ 529,415$
145,858$ 305,384$
2,255$ 2,348$
2,787,857$ 1,492,668$
500,902$
283,649$
616,039$
Total Fund Balance 12/31/23 5,681,115$
Growth Fund Balance Summary - 2019 to Current
Balance to spend by end of 2027
Balance to spend by end of 2028
Balance to spend by end of 2029
Balance to spend by end of 2030
LEED Mitigation Funds
South CIC Project Specific Mitigation Fees
Balance to spend by end of 2033
Balance to spend by end of 2031
Balance to spend by end of 2032
Interest
Dedicated Funds (Project Specific, Trees Etc)
City of Arlington Council Agenda Bill WS #6 Attachment February 12, 2024 Police Quarterly Report
Police Department Reports
Police; Jonathan Ventura, Chief EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGET AMMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
1 of 3
Staffing
• Budgeted 39 FTEs for 2023/24 (33 Officers – 1 Limited Commission – 5 Civilian)
• 36 current FTEs (30 Officers – 1 Limited Commission – 5 Civilian)
• APD has 2 contracted employees (1-DV Coordinator / 1-LEESW)
Update of Current Contracts
• Current APOA CBA expires 12/31/2024
• Current AFSCME CBA expires 12/31/2024
Challenges
• Police Impound Building now on a month-to-month lease
Opportunities
• APD is seeking accreditation in 2024
Council Action Items
• The contract for public defense is up for renewal
• Swear-in three (3) new promotions (PSS to PSM, Lieutenants to Commanders).
Executive Summary – Highlights
• Our final remaining PST II opening has been filled, with PST II Jodi Grove starting with
us 01/03/2024. Please welcome her aboard and introduce yourselves.
• APD submitted notice to WASPC Professional Services Committee that we believe we
are substantially complete and in-compliance with all the 150 Accreditation Standards.
Next step is a file review by the WASPC Assessor group. An audit report of our entire
policy manual, procedures, and proofs for each standard will be generated to our agency
towards the end of February. If we are successful in that audit, our agency would
prepare for an on-site audit with an actual team of assessors likely to occur sometime in
March.
• This month we took time to recognize our employees, not just all the recipients of merit
ribbons, commendations, accolades, and awards at the Annual Awards Ceremony, but
also to recognize every staff member that contributed and those who were present to
celebrate. We want to recognize and express our gratitude to every staff member, their
families and friends, and to all of our supporters from City staff and elected officials that
also took time to come out and celebrate our staff. The central theme that we are so
proud to publicly share and to recognize each year is the quality of people we work with,
Police
Project Reports & Update
January 2024
2 of 3
and the excellence that is produced as a result. The level of excellence in work product
and performance is directly tied to the people we hire.
• New and replacement patrol vehicles are on a lengthy backlog, but we are lucky to have
several that are in the queue. We expect an additional 4-5 “VIN allocations” of new
vehicles. Vehicles are extremely hard to come by, almost impossible in 2024 to attain
new VIN allocations, so we are fortunate to have the ones in the queue that we have.
• In 2024 Lieutenants Gilbert and Barrett are switching roles. LT Gilbert will take over
Administrative Lieutenant duties which include directly overseeing Support Services,
Criminal Investigations Division (CID), Vector Training Management Systems, Office of
Professional Standards (OPS) IA Pro/Blue Team, Lexipol Policy Management, Field
Training Coordinator, ACADIS CJTC Administrator, and several agency liaison
responsibilities. LT Barrett will move to the Operations LT role which oversees daily
Patrol Operations and Patrol Sergeants, Fleet Management (Procurement and
maintenance), Uniforms/Equipment/Weapons & Tools platforms, Sno911 TAC, LESO
1033 Program (Military Surplus Program).
• Congrats to Officer Josh Heltne selected as the next Rangemaster for Arlington Police
Department. Additionally, congratulations and appreciation to Officer Olson who will
serve as the Apprentice to this position. This will help with continuity in both training
plans and bringing on a new weapons platform for 2024.
• Congrats to PSO Inci Yarkut who has completed Field Training (FTO). Because the field
training of PSO is unique, and somewhat unconventional compared to an LEO field
training, quite a bit of PSO Yarkut’s training will develop and expand over the course of
the next 6 months, with a heavy dose of on-the-job learning. PSO Yarkut’s lengthy
background and experience as LEO with Washington State Patrol (WSP) and Everett
Police Department (EPD), and as Code Enforcement with City of Lake Stevens will
expedite the process and allow her to develop the PSO position to meet the community
and agency’s needs more closely. PSO Yarkut will attend a two-week 80hr Animal
Control Academy in March to become certified.
• Kudos to Officer Abi Black who completed her first year of hire with APD and is rapidly
approaching the end of her Field Training Program.
• Patrol teams and Criminal Investigations Division (CID) recently handled a tragedy of a
4mo child, conducted what are some of the most challenging and emotionally draining
death investigations we can ever encounter. These scenes require a special and unique
kind of response and effort. Tremendous work to those who responded to the scene,
and handled it with fortitude to demonstrate grace, patience, and dignity in a very
challenging circumstance.
• Our agency also provided mutual aid to Everett for a barricaded subject that had
exchanged gun fire with Everett police near Paine Filed. Through mutual aid, we sent
members of Patrol, Investigations, K9, and Admin to the scene to assist, along with
resources such as our Rescue Vehicle, K9’s, and Pepper-ball platforms and munitions
amongst other items. Several members of the agency came in on time off or held over
far past scheduled hours to assist. Some of which spent over 10+ hours on scene
actively working towards the conclusion of this event in direct line of fire. Incidents like
this show how fast an agency can become overwhelmed and the importance of our
3 of 3
neighboring agencies. Without question, the quick deployment of our resources with
those staff had a significant and positive impact on how this event came to a conclusion.
• Last week our SRO took custody of a 14-year-old at Arlington High School that had
brought a loaded handgun to school, in what initially appears to be an attempt to show
off to friends without nefarious intentions. Regardless, it underscores how close we exist
to the line that separates tragedy and good fortunes. It also highlights the risks,
particularly amongst the youth in our community. This is the second incident in several
weeks in which a child has been in possession of a concealed loaded firearm, with the
previous incident being an 11-year-old in Smokey Point.
ARLINGTON POLICE DEPARTMENT January 2024
INCIDENTS CALLS FOR SERVICE CASES
Incidents: 911 calls & officer-initiated
Calls for Service: 911 Calls
Cases:Require more documentation
1,
8
3
4
1,
8
7
4
2,
0
4
2
1,
2
8
9
1,
2
8
3
1,
3
0
6
24
6
29
9
35
1
0
50
100
150
200
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
911 Calls for Service by Time of Day
0
100
200
300
400
Sun Mon Tue Wed Thur Fri Sat
911 Calls for Service by Day of Week
Officer
Initiated
736
911 Calls
1,306
Warning
202
Ticket 23
*Generated a Report
**Count to get avg response time
Year to Date Totals
Records Nov Dec Jan
Fingerprints 20 24 30
Records Request 141 114 149
CPL Applications 18 18 14
Traffic (YTD)2022 2023 2024
Collisions*47 46 59
Traffic Stops 110 137 237
Type Crime 2022 2023 2024
Assault 6 12 9
Order Violation 7 1 11
Robbery 2 0 0
Sex Offense 1 1 2
Arson ---
Vehicle Theft 7 13 6
Burglary 13 8 5
Fraud 9 5 7
Theft 27 21 32
Malicious Mischief 13 17 10
Weapon 3 2 3
Substance Abuse 1 2 10
DUI 4 7 10
Year-To-Date Crimes that Generated a Case
Pe
o
p
l
e
Pr
o
p
e
r
t
y
So
c
i
e
t
y
Priority Definition # of Calls**Response Time (Avg)
1 Emergency - in progress w/ weapons or violence 8 00:03:47
2 Emergency - in progress 31 00:05:18
3 Urgent - in progress, lesser crimes 173 00:09:07
4 Non-Emergency - not in progress 212 00:15:42
5 Non-Emergency - mail in or animal 37 00:20:41
Response Times by Call Priority
2022
2023
2024
Incident/Call Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
911 176 164 189 200 269 300 184 129 117 94 99 113 99
Abandoned Vehicle 19 12 12 7 13 12 13 10 9 6 14 11 20
Abuse of Person 0 3 2 3 1 3 3 2 1 2 4 1 2
Alarm 66 52 98 54 51 69 57 78 88 86 56 44 58
Animal 12 39 27 33 55 45 43 46 32 21 23 26 29
Assault 15 13 15 8 18 14 18 17 11 15 13 14 11
Assist 69 34 70 34 59 60 69 68 69 76 69 70 78
ASW 0 2 0 1 1 1 2 8 5 3 2 3 3
Attempt to Contact 3 1 5 2 4 8 2 5 4 3 5 3 5
Attempt to Locate 0 1 1 2 2 0 2 4 2 1 2 1 2
BHC 24 18 24 38 33 39 30 43 48 49 30 33 36
Burglary 8 4 8 8 7 9 9 13 9 11 4 6 5
Civil 31 38 46 46 56 50 49 55 44 41 50 42 40
Collision 46 45 60 49 51 52 44 40 50 61 62 65 59
CPS 9 17 6 5 3 5 6 3 8 9 7 9 7
Death 5 4 2 5 3 3 5 4 2 1 3 2 6
Disturbance 37 43 44 47 40 51 52 50 38 42 42 32 33
DUI 27 22 18 27 28 28 43 26 26 25 25 27 21
DV 27 35 31 40 39 37 43 33 21 22 27 37 54
Elude 0 0 0 0 3 4 2 4 2 0 4 4 6
Fireworks 2 1 0 0 3 7 64 0 2 0 0 3 2
Follow Up 167 139 257 171 180 187 205 238 189 207 182 190 238
Fraud 10 12 20 11 13 18 14 24 19 19 17 11 14
Harassment 11 7 14 10 10 20 10 11 14 10 6 9 8
Indecent Exposure 0 0 0 2 1 4 5 2 1 1 1 2 1
Information 4 5 11 9 15 8 7 14 2 9 12 4 10
Malicious Mischief 21 20 8 27 27 14 22 33 22 16 26 11 12
Noise Complaint 17 14 12 22 32 23 28 29 25 10 13 21 16
Nuisance 84 56 81 65 66 58 67 80 87 78 90 46 58
Order Violation 2 3 3 3 10 8 14 3 5 8 2 7 14
Ordinance Violation 10 23 3 5 6 14 2 4 16 4 5 3 8
Paper Service 7 16 34 25 32 7 16 15 16 19 35 19 30
Parking 35 33 32 27 38 26 30 33 28 29 38 17 30
Person Lost/Found 12 11 13 12 13 8 13 8 10 10 14 9 9
Property Lost/Found 13 12 20 17 19 18 24 18 17 11 11 11 11
Public Assist 60 49 65 66 60 69 60 70 82 77 60 56 52
RSO 5 7 1 30 10 5 11 8 21 15 12 0 14
School 13 13 18 18 14 7 0 0 34 31 32 15 20
Search Warrant 0 0 3 1 0 0 1 1 1 3 0 2 3
Security Check 73 67 58 34 50 104 70 72 47 46 64 59 63
Sex Offense 2 1 5 2 4 3 0 1 2 3 0 2 2
Shots Heard 2 3 2 1 3 3 5 2 3 1 5 5 3
Special Ops 0 1 0 0 1 0 6 3 1 2 1 0 1
Substance Abuse 25 24 30 20 43 28 19 28 27 31 19 35 29
Suicide 4 1 5 10 10 7 4 4 14 10 10 11 3
Suspicious 247 214 260 215 260 270 311 314 313 311 251 223 261
Theft 41 41 38 63 59 54 54 55 43 49 40 52 44
Threat 4 9 3 5 5 6 7 4 6 4 2 1 6
Traffic 181 136 192 173 255 190 248 190 247 224 256 221 278
Trespass 88 78 86 105 75 58 76 73 88 91 96 54 76
Vehicle Recovery 5 2 5 3 3 4 6 17 8 18 13 5 3
Vehicle Theft 13 11 9 4 12 10 12 15 11 18 7 9 6
Warrant 26 24 27 18 37 36 31 37 35 35 36 24 37
Weapon 3 4 2 5 5 2 2 3 2 1 3 4 4
Welfare Check 55 46 45 71 61 58 68 67 56 62 39 43 49In
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City of Arlington Council Agenda Bill WS #7 Attachment
February 12, 2024 North County Regional Fire Authority 2023 Fourth Quarter Report
Fourth Quarter Report 2023
North County Regional Fire Authority; Dave Kraski, Deputy Chief of Operations EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
08:2601:47 06:47
North County Fire & EMS
Total
Dispatched
Calls
Major Activities and
Accomplishments in Q4
Serving Our Communities With Compassion
Integrity - Innovation - Pride - Professionalism - Ownership
Operations Fourth Quarter Report 2023 ( October - December 2023)
Average
Turn-Out
Time
Average
Travel
Time
Average
Response
Time
86%
EMS
Calls
All Other
Calls
14%
2023 Annual Santa Run was a success!
17,584 pounds of food and $3648
in monetary donations collected for the
Arlington and Stanwood/Camano Island Food Banks
ThankThankThank
you!you!you!
Paramedic Conference in
Leavenworth, continuing
education credits
Arlington High School Career Fair
Participation in the Seattle Fire
Department, University of
Washington Foster School of
Business Executive Leadership
Program
SN0911 Storm Response Drill
Washington State Fire
Commissioners Association
Conference at Tulalip Resort
Job Offers extended to the final
hires of the staffing plan
approved in the Spring of 23'.
Final 3 of 18.
Attended Continuing Education,
Managing Discipline in the Fire
Service, two-day class.
Assisted South County Fire,
Tulalip Fire and Snohomish Fire
with Promotional Testing
On-Boarded 4 new Part-Time
Employees
Donated old SCBA filling machine
we do not use to Skagit Valley
College
Began All-Employee Annual
Evaluation Process
Continued to provide exceptional
service to our communities
Serving Our Communities With Compassion
Integrity - Innovation - Pride - Professionalism - Ownership
Fire Calls & Locations Q3 2023
Unit Hour Utilization
(UHU) is calculated by
dividing the number of
Dispatched Calls by the
number of Unit Hours
Fire Commercial (FC) 6
Fire Commercial Confirmed (FCC) 4
Fire Residential (FR) 12
Fire Residential Confirmed (FRC) 12
Serving Our Communities With Compassion
Integrity - Innovation - Pride - Professionalism - Ownership
Total Transports
in Q4 2023
1293
Transport
Destinations