HomeMy WebLinkAboutPre-Construction Meeting Agenda_REV1.2024 i
PRE-CONSTRUCTION MEETING AGENDA
Community and Economic Development
City of Arlington • 18204 591h Avenue NE• Arlington,WA 98223 • Phone(360)403 3551
Project Name:Harmony at Arlington Project No.: PWD3985 Date: 9/23/2025
Contractor: BYK Construction Superintendent: Paul Woodmansee Ph.No.: 360-661-5325
The purpose of this meeting is to provide the most common inspections and noteworthy information.This meeting is not
intended to be all-encompassing.
It is the responsibility of the Owner,Developer and Contractor to adhere to the approved plans,verify compliance with the
City of Arlington Municipal Code,Public Works Design and Construction Standards,International Code Council(ICC),
applicable local,state and federal requirements or any order,proclamation,guidance or decision of the Governor.
INSPECTIONS
• INSPECTIONS (360-403-3417) MUST BE CALLED IN BEFORE 3:30 PM TO BE ON THE NEXT BUSINESS DAY
INSPECTION SCHEDULE
• Inspections are Monday-Friday with exception of Local,State or Federal Holidays.
Building,Storm and Civil Inspections-8 am to 4:30 pm;Water or Sewer inspections-8:00 am to 3:30 pm
• To cancel or modify an inspection-Building,Storm or Civil call 360-403-3433;Water or Sewer call 360-403-3526
• It is the responsibility of the Owner,Developer and Contractor to call and arrange for appropriate inspections.Onsite
tailgate meetings are advised with each individual inspector prior to installation of their related facilities with those
persons who are actually performing the work.
• Failure to call for inspection may result in work being left exposed and/or removed and reconstructed
• Re-inspections may be charged at$127.00 per hour,lh hour minimum for failure to call for inspection.
Submittal Documents M O
Q Contractor contacts and 24 hr.emergency numbers: Q Copies of other agency permits or proof that the
Paul Woodmansee 360-661-5325 application is in progress:WAR313878
Q Proof of insurance listing the City of Arlington as additional Q One week prior to the pre-construction
insured:DCS000056400 meeting.Submittals for all materials and
Q Performance Bond must be on file: subcontractor approvals: DISCUSS AT PRE-CON
AS NECESSARY
Q Q Contractor's License: BYKCOCI886JB Exp:4/2/2026 City of Arlington Business License:#
603187914
Q Testing Company Name and Contact Information: N/A CESCL Name:Anna Holleman
Q
CESCL#:eec692be Exp.:6/9/2028
Q Drafts of easements and dedications must be in for review:
Need separate legal and exhibit map for City Council Approval-REQUIRED WITH AS-BUILT SUBMITTAL
Q Contact State Historical Preservation Officer and Stillaguamish Tribe if required per Land Use Permit
Stillaguamish Tribe of Indians-THPO(@stillaguamish.com Dept.of Archaeology Historic Preservation
360-586-3065
Nakita Strangeways-nstrangewaysC@stillaguamish.com
Q City of Arlington Design and Construction Standards and Specifications. (available online)
Q Construction Work Hours-Monday-Saturday 7 am to 7pm.No Sundays City recognized or Federal Holidays
UPCOMING HOLIDAYS-SEE FULL LIST OF 2024 FEDERAL HOLIDAYS
Q As-built plans will be required-submit contractor redlined plans with as-built submittal
PERMIT EXPIRATION:
Per Arlington Municipal Code 20.16.280 Land Use Permits shall expire automatically if,within two years after the
issuance of such permits: (1) The use authorized by such permits has not commenced, in circumstances where no
substantial construction, erection, alteration, excavation, demolition or similar work is necessary before
commencement of such use, or (2) Less than ten percent of the total cost of all construction, erection, alteration,
excavation, demolition, or similar work on any development authorized by such permits has been completed on
the site.
Approved civil permits issued by the Community and Economic Development Department shall expire and become
null and void if the work authorized by such permit has not commenced within eighteen months from the date of
signature on the approved civil plans. A civil construction permit may be extended for an additional six months
under the following conditions:
• The permit has not expired.
• The request for extension shall be made to the Community and Economic Development Department in
writing at least at least thirty calendar days prior to the permit expiration date.
• The work approved with the civil permit is actively under construction and the permit recipient has
proceeded with due diligence and in good faith.
o "Actively under construction" means the construction activity on-site at the property related to
the approved civil permit is taking place without pause,interruption,or suspension.
• Conditions of the permit have not changed so substantially as to warrant a new application.
Permit extensions are subject to the fee as set by resolution for the processing of extensions. No permit shall be
extended more than once.
All civil permits that have expired after eighteen months and an extension was not requested or granted are
required to provide a new submittal and full civil review fees.
Issued building permits shall expire and become invalid unless the work on the site authorized by such permit is
commenced within 180 days after issuance, or if the work authorized on the site by a permit is suspended or
abandoned for 180 days after the time of work is commenced.
The 180 days will be deemed to have expired if no inspections have been performed within 180 days of the date of
permit issuance. For an inspection to be valid, the work being inspected must be complete, ready for inspection
and noted"approved"by the building official.
If the work authorized by the permit has been abandoned or suspended for 180 days before such work may
recommence, a new building permit shall be obtained with a fee one-half of the building permit fee amount
required for a new building permit. This only applies provided no changes have been made or will be made to the
original plans and specifications for such work and provided further that such suspension or abandonment has not
exceeded one year.
Any permittee holding an unexpired building permit may apply for an extension of time when the permittee is
unable to complete the work within the initial 180 days. The request for an extension of time shall be submitted to
the Community and Economic Development Department at a minimum of thirty calendar days prior to the
expiration of the permit. The building official may extend the time for action by the permittee for a period not
exceeding 180 days.
Written request by the permittee shall detail the circumstances beyond the control of the permittee that have
prevented action from being taken. No permit shall be extended more than once.
MISCELLANEOUS:
1. Bulk Hydrant Use- 360-403-3526
2. Call for Locates
3. Planting schedule and methods
4. Onsite inspection prior to and during planting
5. Inspect final grade for lawn installation (Hydro-seed/sod)
6. Verify root barrier installation
7. Planting methods &before planting mulch installation
8. Staking&top mulch installation
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GENERAL CIVIL AND STORM DRAINAGE REQUIREMENTS:
9. Keep road clean and overall site.
10. Dust control required.
11. Maintain construction entrance-use railroad ballast-no spawls.
12. Silt fence as needed- contact for tailgate discussion.
13. All grouting shall be inspected inside and out.
14. Sand collars required unless otherwise specified.
15. All risers to be wet set and mudded inside and out.
16. All infiltration areas to be inspected before cover.
17. Provide protection for all infiltrating materials/amended soils,railroad ballast, drain rock
18. ECO Pans required for concrete clean up or approved wash down area with water tight containment.
19. Roadway pavement patches for cuts in City right of way shall be per COA Standard Detail R-140. Only for
trenching within the roadway prism. No CDF is allowed for subgrade backfill.
20. A Traffic Control Plan shall be submitted and approved prior to any work within the public Right of Way.
21. Landscaping-root barriers are required per Standard Detail R-270.
22. CALL INSPECTION LINES AND NOT INDIVIDUAL CELL PHONES!!
23. Right of Way site plan and TCP is required for any right of way work.WSDOT TCP is acceptable or TCP
per MUTCD.
GENERAL UTILITY REQUIREMENTS:
24. Do not cover without inspection.
25. Maintain survey staking.
26. All pipe in ground shall be inspected before cover.
27. Take pictures.
28. Call if you have any questions.
29. No pipe received on site without the ends covered; covers will remain in place until installation.
30. Signed set of approved construction drawings will be on site.
31. General site maintenance- No garbage in the ditch; no fittings/pipe in the mud; fitting assembly in a
clean area.
32. Maintain horizontal and vertical clearance with other utilities.
33. Maximum amount of open trench shall not exceed 100 feet.
34. Dropped and/or damaged pipe will be removed from the site and replaced.
35. High ground water a potential and dewatering plan may be required. De-watering pumps will need to be
available and in good working condition if needed.
36. A Red Line copy of the construction drawings will be submitted to the COA at the project completion
with the as-built plans.
37. Tracer Tape is required over side sewer pipes,stubs and any undetectable pipe at 24 to 48 inches below
finished grade extending the full length.
GENERAL WATER REQUIREMENTS:
38. Irrigation requires a separate tap for irrigation or a variance can be requested; send to Ryan Morrison
rmorrison@arlingtonwa.gov.
39. CDF not required but compaction shall be met.
40. Inspectors shall be contacted and pictures will be taken.
41. All service lines shall be 2 inches and reduced at meter.
42. No 2 inches setters will be installed without restraint rods/spacer(Spud) in place. No wood spacers.
Page 3 of 6 REV6.2021
43. Pipe handling-Anticipate low water flows for flushing,keep the pipe/fittings clean.Water tight plug
shall be used.
44. Once fittings arrive on site they need to be verified that they conform to approved submittals/COA STD.
45. Reduced Pressure Backflow Assembly(RPBA) is required,preferably inside the building.The RPBA
must be in line where the water enters the building. Placement of the RPBA is a minimum of 1 foot and a
maximum of 5 feet from ground level.
46. Mega Lugs and Field Locks are required.
47. All valves to be in the closed position to prevent debris/water from entering pipe.
48. Heavy plastic (4 mil.min.) on all fittings prior the thrust blocking.
49. Pre-block and post-block inspections are required.An ecology block may be used with crushed rock
backfill compacted to 95%, as needed.
• Ecology 1/2 block- 2'x2'x3' (1900 lbs.); or
• Ecology full block- 2'x2'x6' (3850 lbs.); or
• Per standard detail W-160 thru W-175.
50. All Services will be flushed prior to testing or connecting to the check valve to prevent the check valve
from damage.
51. What type of chlorination will you use?Disposal of the Super Chlorinated water?
52. Tie-in connections shall be less than 18 feet and swabbed with a chlorinated water solution of
appropriate strength.
53. Water meter will not be set until connection fees have been paid. Contact the Permit Center for or apply
online. 360-403-3551 or www.arlingtonwa.gov/254/Construction-Utility-Applications
54. Limited hydrant meters, PUD may supply.
GENERAL SANITARY SEWER REQUIREMENTS
55. Inspectors will take pictures.
56. Side sewer pipe and stubs shall be 6 inches.
57. Bedding shall be 3/8 inch clean washed pea gravel or imported clean sand, 6 inches below pipe and 12
inches above pipe.
58. Cleanouts shall be placed 5 feet from the building where each sewer stub exits the building. Cleanouts
are required every 100 feet, must be at grade with ring,cover and internal plug,not a cap. If a clean out
is not located in a solid surface,it will require a concrete pad.
59. All grouting shall be inspected inside and out.
60. All risers to be wet set and mudded inside and out. Do not use Jet set.
61. Sanitary Sewer Pipe shall be cleaned and tested after backfilling by either exfiltration or low pressure
air method.
62. Sewer main will be CCTV and inspector shall be onsite.
63. Clean outs will be a"Y"at 45°.
64. Monitoring manhole (MMH) is required for each commercial use within the city. If multi-tenant, each
unit needs to connect separately to a MMH.Maximum of three (3) units may connect to one (1) MMH.
Detail SS-130.
BUILDING REQUIREMENTS
65. Special Inspections
66. Wall/rockeries separate building permit
67. Field Revisions to Issued Permit-Level 1:
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Minor changes that Inspectors may add to the approved building permit file.The inspector may also
determine that a level 2 requirement is necessary based on the extent and complexity of the changes
proposed.
"Minor Changes"would include small scale changes,such as:
• Updates to floor plan with no increases in footprint,change of uses, or heights.
• Minor structural changes from the engineer and/or designer of record; such as:
o basic beam changes,
o changes of covered porches,patios,
0 over framed areas from trusses to stick framed roofs w/50 psf. or less roof snow loads
without roof pitch changes,
o window changes without egress change,
o minor footing/foundation adjustments).
• All changes/modifications should be noted/documented on the permit file and as necessary
within the permitting system.
68. Revisions to Issued Permit-Level 2
New applications may be required for minor revisions where staff review is necessary for proposed
revisions. Only 1 revision is allowed to any issued building permit.
• Types of potential changes may include but are not limited to:
o Reallocation of floor area use if it would include and/or cause an increase in bedroom
count(s).
o Site plan changes in orientation or location on a site without any structural changes.
o Roof pitch changes.
o Structural changes and alterations that would then require some type of building plan
review.
o Slight increases and/or adjustments to previously permitted details and/or features which
would increase the area and/or footprint square footage,including,but not limited to:
■ decks,
■ covered porches/decks,
■ existing room(s)/habitable space,
■ garage
• Increases shall not exceed 10% of the existing detail/floor area up to a maximum total of 250
sq.ft.
• Increases and/or adjustments shall not create a nonconforming structure (e.g.setbacks,
floodplain,critical area,shoreline,ADU limitations,or would create other type of
nonconforming use).
69. Revisions to Issued Permit- Level 3
Requirements for new Permit application and full review of Substantial Changes:
Changes in the scope and scale of the structure and/or structural design that would necessitate a new
permit.
• "Substantial Changes"would include changes, such as:
o Changing from wood to reinforced concrete or other change in the type of construction.
o Changes in occupancy that require extensive changes to the construction and life safety
design of the structure.
o Altered projects resulting in a totally new configuration/layout.
o A completely new design,new elements,and/or features not part of the original prior
approved building permit.
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GENERAL REQUIREMENTS:
70. Permit numbers shall be added to all required reports and emailed to the following:
• Kevin Olander-kolander@arlingtonwa.gov 360-403-3433
• Brian Grieve-b grieve 0arlingtonwa.gov 360-403-3438/360-913-1396 (cell)
• Permit Center-ced@arlingtonwa.gov 360-403-3551
71. Utility General Contact Information: 360-403-3526
• Water Department Contact:
o Gus Tararan-gtararan@arlingotnwa.gov 425-754-7438
o Inspections- 360-403-3526
• Wastewater Department Contact:
o Joe Wilson-jwilson@arlingotnwa.gov 425-754-7442
o Inspections- 360-403-3508
72. Plan Revisions shall be submitted electronically to CED Department for review.
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