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Home My WebLink About09-17-2012_Council Meeting Arlington City Council September 17, 2012 – 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes. CONSENT AGENDA 1. Minutes of the September 4 and September 10, 2012 Council Meetings ATTACHMENT A 2. Accounts Payable PUBLIC HEARING 1. 60% Annexation Petition for the Graafstra Annexation ATTACHMENT B NEW BUSINESS 1. Authorization for the Mayor to sign a Memorandum of Understanding with WSCCCE Council 2 ATTACHMENT C 2. Authorization for the Mayor to sign Interlocal Agreements for Emergency Medical Services with Fire Protection District 21 (Arlington Rural), District 24 (Darrington), and District 25 (Oso) ATTACHMENT D 3. Resolution Adopting the City of Arlington Transportation Improvement Plan for 2013-2018 ATTACHMENT E SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION To review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)] RECONVENE ADJOURNMENT To review all attachments, click here. DRAFT Page 1 of 3 Council Chambers 110 East Third September 4, 2012 City Council Members Present by Roll Call: Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker Council Members Absent: No Council members were absent. City Staff Present: Mayor Tolbert, Allen Johnson, Kristin Banfield, Paul Ellis, Jim Chase, Jim Kelly, Rob Putnam, Bill Blake, Cristy Brubaker, Lynn Bridges Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Bob Nelson, and Mike Hopson – Airport Commission Mayor Tolbert called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Chris Raezer seconded the motion which passed with a unanimous vote. PUBLIC COMMENT There was no one in the audience who wished to speak to matters not on the Agenda. CONSENT AGENDA Marilyn Oertle moved and Chris Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the August 20 and August 27, 2012 meetings 2. Accounts Payable EFT Payments and Payroll Checks #27604 through #27621 dated August 1, 2012 through August 31, 2012 in the amount of $1,149,216.84, and EFT Payments and Claim Checks #77501 through #77579 and Electronic Payments for the period of August 21, 2012 through September 4, 2012 in the amount of $286,432.06 PUBLIC HEARING Resolution Approving the 6-year Transportation Improvement Plan for 2013 – 2018 Public Works Director Jim Kelly briefly addressed the 6-year Transportation Improvement Plan. The Public Hearing was opened at 7:03PM and with no one wishing to speak, the Public Hearing was immediately closed. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS 67th Ave. NE Phase III Project – HDR Supplement #8 Mr. Kelly spoke to the 67th Ave. NE Phase III Project – HDR Supplement #8 which provides for engineering services, if needed. If not needed, the money would not be spent. Mr. Kelly then answered Council questions. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT September 4, 2012 Page 2 of 3 Debora Nelson moved to approve the Supplement #8 to the City of Arlington – HDR contract for the provision of construction engineering services and authorize the Mayor to sign Supplement #8, pending final review by the City Attorney. Marilyn Oertle seconded the motion that passed with a unanimous vote. 67th Ave. NE Phase III Project – Agreement with AT&T to Install Fiber Optic Conduit Jim Kelly noted that this is a utility that needs to be relocated, and at the same time an additional conduit is requested to be installed by AT&T for a lesser cost, as opposed to the City installing it alone. Mr. Kelly answered Council questions. Debora Nelson moved to approve the agreement between the City of Arlington and AT&T for the installation of Fiber Optic Conduit along 67th Avenue and authorize the Mayor to sign the agreement, pending final review by the City Attorney. Dick Butner seconded the motion that passed with a unanimous vote. 173rd St. NE Proposed Roadway Section Mr. Kelly spoke to the proposed new 173rd St.NE explaining the proposed roadway section. Mr. Kelly answered Council questions, and a discussion followed. Debora Nelson moved to approve the 173rd Street roadway section jointly recommended by Staff and the Smokey Point Citizens’ Committee, and direct staff to move forward with the 173rd Street roadway design incorporating this roadway cross section. Marilyn Oertle seconded the motion that passed with a unanimous vote. Ordinance Approving the Cascade Natural Gas Franchise Agreement Mr. Kelly gave a brief history of the requested Agreement and answered Council questions. Debora Nelson moved to approve Ordinance 2012-XXXX granting Cascade Natural Gas a franchise to provide gas service within Arlington City Limits and authorize the Mayor to sign the agreement, pending final review by the City Attorney. Marilyn Oertle seconded the motion that passed with a unanimous vote. Ordinance Amending AMC Section 13.12.160(b) to Raise the Lower Income Senior Citizens’ Maximum Income Eligibility Threshold to $30,000 Mr. Kelly gave a history of the utility rate discount and discussed the threshold. The proposal is to raise the maximum eligibility threshold to $30,000. Dick Butner moved to approve the proposed Ordinance amending Arlington Municipal Code 13.12.160(b) raising the Low Income Senior Citizens maximum income eligibility threshold. Marilyn Oertle seconded the motion that passed with a unanimous vote. Acceptance of the 10% Petition for the Graafstra Annexation With the use of a power point presentation Economic and Community Development Director Paul Ellis located the area in question, and gave a brief history of the area and its zoning. Neighbors have been notified. A brief discussion followed with questions and answers. Marilyn Oertle moved to accept the Annexation 10% Petition form for the Country Charm Annexation, allowing the circulation of the 60% petition for annexation, subject to the assumption of their proportionate share of the City’s bonded indebtedness and the assumption of the Comprehensive Plan Land Use Designations as shown on the maps, and to schedule a Public Hearing for the 60% petition for annexation at the September 17, 2012 City Council meeting. Randy Tendering seconded the motion that passed with a unanimous vote. Resolution Authorizing the Closing of the Utilities Administration Change Fund Finance Director Jim Chase briefly discussed the Change Fund. There were no questions. Minutes of the City of Arlington City Council Meeting DRAFT September 4, 2012 Page 3 of 3 Marilyn Oertle moved to approve Resolution No. 2012-XXXX. Steve Baker seconded the motion that passed with a unanimous vote. Authority to Apply for Hotel-Motel Grants from the City of Arlington Assistant City Administrator Kristin Banfield addressed the request for the Grant funding. Discussion followed. Marilyn Oertle moved to authorize the City Staff to apply for Hotel-Motel Grant funding for summer outdoor events, the 2014 Eagle Festival, 2 Gateway signs, 5 Wayfinding signs, and a switchback trail to connect Haller Park and the Centennial Trail. Ken Klein seconded the motion that passed with a unanimous vote. COUNCIL MEMBER REPORTS – OPTIONAL Debora Nelson, Marilyn Oertle, Ken Klein, and Steve Baker gave brief reports, while Dick Butner, Randy Tendering and Chris Raezer had nothing to report at this time. EXECUTIVE SESSION City Attorney Steve Peiffle announced the need for an Executive Session lasting approximately 20 minutes, to review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)]. No action would be taken during or after the meeting. The meeting was adjourned into Executive Session at 7:32PM. At 7:55PM City Attorney Steve Peiffle asked that the Executive Session be extended another 10 minutes to 8:05PM. RECONVENE AND ADJOURN The meeting was reconvened at 8:04PM and with no further business, it was immediately adjourned. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street September 10, 2012 Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, Steve Baker, Mayor Tolbert, Kristin Banfield, Deputy Fire Chief Cooper, Division Chief Schmidt, Fireman Ruffner, Jim Kelly, Rob Putnam, Maxine Jenft, Kris Wallace, Mike Wolenak, Monica Schlegel, Linda Taylor, Jan Bauer, and Steve Peiffle – City Attorney Council Members Absent: No Council members were absent. Also Known to be Present: Bruce Angell- Planning Commission Chair, Mike Hopson – Airport Commission, Arlington Rural Fire Chief Isler and Arlington Rural Fire Commissioner Strago Mayor Tolbert called the meeting to order at 7:00PM. Marilyn Oertle moved to approve the Agenda, and Randy Tendering seconded the motion, which passed with a unanimous vote approving the Workshop Agenda. Final Cost Summary for Lot 108 Environmental Clean-Up Airport Manager Rob Putnam reported that the final clean-up is now complete. Discussion followed. Interlocal Agreements with Fire Districts 21, 24, 25 for EMS Services Deputy Fire Chief Tom Cooper gave a brief description of changes to contracts for EMS Services. He distributed information regarding changes to EMS contracts, including Arlington Rural #21, Darrington SCFD #24, Oso #25 and the totals including an estimate of City savings for 2013 under these contracts, also Silvana’s agreement. Mr. Cooper then answered Council questions. Presentation on the 2012 Utility Rate Study Public Works Director Jim Kelly distributed a memo, the 2012 Sewer Utility Rate Study Update and the 2012 Sewer Rate Analysis dated September 10, 2012. W ith the use of a power point presentation Mr. Kelly reviewed the documents, focusing on the guides for rate setting, usage classes and existing rate structure, expenses and revenue requirements, historical utility usage patterns, and various rate structure alternatives. Throughout the presentation Mr. Kelly answered many Council questions. Miscellaneous Council Items. There were no Items. PUBLIC COMMENT There were no members of the audience who wished to speak on items reviewed during the meeting. Executive Session City Attorney Steve Peiffle announced the need of an Executive Session lasting approximately 20 minutes to review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)]. He stated that no action would be taken during or after the Session. The meeting was adjourned into Executive Session at 8:04PM Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Meeting September 10, 2012 Page 2 of 2 The meeting was reconvened at 8:24 and with no further business for Council consideration, the meeting was immediately adjourned. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: PH #1 Attachment B COUNCIL MEETING DATE: September 17, 2012 SUBJECT: Public Hearing to Consider Acceptance of 60% Petition to Annex for Country Charm Annexation and direct staff to forward the Notice of Intent to the Boundary Review Board (PLN20120007) ATTACHMENTS: 1. Staff Memorandum 2. Vicinity map of proposed annexation 3. 60% Petition with legal description and map. DEPARTMENT OF ORIGIN Community and Economic Development – Paul Ellis, 360-403-4603 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: A 60% Petition for Annexation form has been submitted for approximately 201 acres located in the northeast corner of the City, of which approximately 150 acres are owned by the City, 16 acres are owned by Henry and Betty Graafstra and the remaining 35 acres of land to fill the gap between current City boundary and the City’s Urban Growth Area. The properties are within the City Urban Growth Area (UGA), and the current City limits abut the proposed annexation area to the west and south. The City’s Comprehensive Plan designates the area as Public / Semi-public (PSP), High Density Residential (RHD) and Old Town Business District 3 (OTBD- 3), and the zoning map pre-zones this area with the same designations. HISTORY: The City purchased the lowland property in March of 2010 from Hank and Betty Graafstra to develop a park. At that time Mr. Graafstra was working through property tax considerations on the upland property. Once the tax issues were determined, the Graafstra’s elected to pursue annexation of the upland property. The city has completed a Development Agreement with the Graafstras which outlines the timing of annexation along with reclassifying and rezoning the upland property in the Comprehensive Plan and the Land Use Code to Urban Horticulture. This process will be done separately from the annexation. ALTERNATIVES 1. Approve. 2. Deny with or without prejudice. 3. Continue the hearing and remand to staff to clarify any issue that Council deems appropriate. RECOMMENDED MOTION: No action at this time. Council will be requested to approve the 60% Petition at the October 1, 2012 City Council Meeting. N ALCAZAR AVE E 3RD ST E DIVISION ST E 4TH ST N CLARA ST PARK HILL DR BROADWAY AVE SR 530 E 5TH ST N MACLEOD AVE N OLYMPIC AVE E BURKE AVE N DUNHAM AVE E DIVISION ST E GILM AN AVE E 5TH ST ARLINGTON HEIGHTS RD City Zoning 1 inch = 800 feet Sca le: Date: File: Cartographer:City Li mitsUGAProposed Country CharmCounty Parcels Maps a nd GIS d a ta are d istri buted “A S-IS” with out warra n ties o f a n y kind, eitherexpress o r implied, in cludin g b ut not lim ited to warra ntie s of su itab ility fo r a p a rticu larpurpose o r use. M ap da ta a re com pile d from a variety of so u rces wh ich m a y containerrors a n d u sers who re ly u p on the informa tion do so at their ow n risk. Use rs a g re eto inde m n ify, defe n d , a n d h o ld harmle ss the City of A rlington for a n y and all lia b ilityof a n y nature a risin g o u t of or resu ltin g from the lack o f accu racy or co rrectness o fthe da ta , or the use of the d ata prese nted in the ma p s. CityZoning_CountryCharm.mxd 07/12/2012 lb Proposed C ountry C harm Annexation Legend *Not all private roads shown. RLMD RMD = Moderate Density Residential RHD = High Density Residential OTRD = Old Town Residential OTBD - 1 = Old Town Bussiness District 1 OTBD - 2 = Old Town Bussiness District 2 OTBD - 3 = Old Town Bussiness District 3 P/SP = Public/SemiPublic Pro posed Coun try Cha rmAnnexation City of Arlington Council Agenda Bill Item: NB #1 Attachment C COUNCIL MEETING DATE: September 17, 2012 SUBJECT: Authorization for the Mayor to sign a Memorandum of Understanding with WSCCCE Council 2 ATTACHMENTS: Memorandum of Understanding between the City of Arlington and WSCCCE Council 2 DEPARTMENT OF ORIGIN Executive: Contact Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The City of Arlington and Council 2, representing Arlington City Employees (ACE) have reached tentative agreement on a Memorandum of Understanding (MOU) that exceeds the requested 5% salary savings to balance the 2012 budget. The agreement has been ratified by Council 2. The MOU includes the following elements: 1. 4 additional furlough days 2. Layoff of 5 positions from the Council 2 bargaining unit, effective October 2, 2012, with a severance package to assist these 5 during this difficult transition 3. Base salary of all bargaining unit members shall be increased effective 11/1/12 by 1.5%. The MOU, combined with savings already accounted for, achieves over 5.3% salary savings for the City of Arlington. HISTORY: This agreement was reached after extensive negotiations between the two parties. ALTERNATIVES RECOMMENDED MOTION: I move to authorize the Mayor to sign the Memorandum of Understanding with WSCCCE Council 2. MEMORANDUM OF UNDERSTANDING By and between THE CITY OF ARLINGTON, WASHINGTON And WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES – COUNCIL 2 (AFSCME) (Representing selected City of Arlington employees) THIS AGREEMENT is entered into by and between the City of Arlington, Washington, hereinafter referred to as the “City” and the Washington State Council of County and City Employees – Council 2 (AFSCME), hereinafter referred to as “Council 2”. Council 2 recognizes that the City is continuing to experience significant reductions in General Fund and Enterprise fund revenue due to the extended downturn in the economy. To address these revenue shortfalls, the parties wish to memorialize a Memorandum of Understanding that will aid in reducing the City’s revenue shortfalls. Therefore, the parties acknowledge and agree as follows: 1. Employees represented by Council 2 will take 4 (four) unpaid furlough days between September 1, 2012 and December 31, 2012 on the following schedule: Friday, September 21, 2012 Friday, October 19, 2012 Friday, November 30, 2012 Monday, December 24, 2012 2. Layoff of the following five positions represented by Council 2 effective October 2, 2012: a. Permit Technician – reduction from 3 positions to 2 positions b. Police Support Officer – reduction from 2 positions to 1 position c. GIS Technician – elimination of position; reduces GIS team from 3 positions to 2 positions d. Public Works Coordinator – elimination of position e. Utilities Specialist – elimination of position 3. The City will provide the following package for those employees laid off: a. 4 weeks’ severance pay b. Cash out of accrued vacation and 1/3 of accrued sick leave. The maximum cash out of all leave combined shall be no more than 240 hours. c. Laid off employees will have job transition services made available to them through WorkSource. These services may be provided at the City of Arlington during work hours. d. Employee’s Health & Welfare insurance benefits will continue with AWC through October 31, 2012. e. If the laid off employee chooses to enroll in COBRA, the City will make arrangements with Northwest Administrators (COBRA administrator) to pay for COBRA continuation coverage from November 1, 2012 through December 31, 2012. f. Employees on the layoff list will be required to complete all necessary paperwork with Northwest Administrators in order for the City to provide this coverage through December 31, 2012. Those on the layoff list may be eligible to continue their COBRA coverage after December 31, 2012 through their own financial arrangements with Northwest Administrators. These employees will be required to pay for COBRA coverage if they desire to continue beyond December 31, 2012. g. Employees who are being laid off due to reductions or eliminations will be placed on layoff status and will be put on a recall list. Layoff status will last for a period of eighteen (18) months, during which time employees will retain length of continuous service credit. Employees on the recall list will be considered for vacancies based on length of continuous service, skills, work history, and ability. During the time in which an employee is on layoff status and on the recall list, it will be his or her duty to keep the city informed of changes in address and phone number, as well as email address, if the employee desires to be notified by email. 4. The base salary of all Council 2 bargaining unit members shall be increased by 1.5%, effective November 1, 2012. WASHINGTON STATE COUNCIL OF CITY OF ARLINGTON, COUNTY AND CITY EMPLOYEES WASHINGTON COUNCIL 2 (AFSCME) By _________________________________ By ________________________________ Marc Hayes, ACE President Barbara Tolbert, Mayor Council 2, WSCCCE (AFSCME) Date _________________________________ Date ______________________________ By ________________________________ Bill Keenan, Director of Organizing Council 2, WSCCCE (AFSCME) Date _________________________________ City of Arlington Council Agenda Bill Item: NB #2 Attachment D COUNCIL MEETING DATE: September 17, 2012 SUBJECT: Renewal of EMS Interlocal Agreements with Fire Districts 21, 24, 25 ATTACHMENTS: Proposed EMS Interlocal Agreements for Fire District 21, 24 and 25 with 2012-2013 concession DEPARTMENT OF ORIGIN Fire – Contact Chief Bruce Stedman EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The attached three agreements will renew current contracts in place (with some concessions) that allows for Arlington to continue providing Emergency Medical Services to Fire Districts 21, 24, 25. Fire Districts 24 (Darrington) and District 25 (Oso) will maintain the current period of sixty-eight months commencing on September 1, 2012. Fire District 21 (Arlington Rural) will maintain the current period of 16 months starting September 1, 2012, thus aligning with current Fire contract that expires Dec. 31, 2013. HISTORY: The City of Arlington Fire Department has provided BLS and/or ALS services to Fire District 21 (Arlington Rural), Fire District 25 (Oso) and Fire District 24 (Darrington) since May 1, 1999. These contracts have proven to be very beneficial to all agencies and allow us to continue to provide these services to all of our communities. The City Council reviewed the three agreements at the September 10, 2012 workshop and recommended placing on the September 17, 2012 Council meeting for formal action. ALTERNATIVES RECOMMENDED MOTION: I move to approve and authorize the Mayor to sign the Interlocal Agreements for Emergency Medical Services with Fire Protection Districts 21 (Arlington Rural), District 24 (Darrington), and District 25 (Oso). INTERLOCAL AGREEMENT FOR EMERGENCY MEDICAL SERVICES (1) Parties. The Parties to this Agreement (the “Agreement”) are the City of Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish County Fire Protection District No. 21, a Washington municipal corporation, hereinafter referred to as the “District.” (2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles are staffed by emergency medical technicians and other Personnel by law. The purpose of this Agreement is to provide the services of emergency medical technicians and other personnel as needed by the persons within the boundaries of the District. (3) Term. The term of this agreement shall be for 16 months, retroactive to September 1, 2012, and terminating on December 31, 2013. (4) EMS Duties of Arlington. During the term of this Agreement, Arlington shall furnish emergency medical services, including ambulance, basic life support services, and advance life support services, to all persons within the geographical boundaries of the District. The emergency medical services shall be rendered on the same basis as such services are rendered to persons within the city limits of Arlington, but Arlington assumes no liability for failure to provide such services by reason of any circumstances beyond its control. (5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the Agreement to provide vehicles and personnel conforming to the statutory and regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC. (6) State Certification Required. In the event for any reason Arlington shall lose its required state certification of its medical services vehicles and personnel and therefore become unable to perform the services required of it under this Agreement, it shall immediately notify the District. During the period of such discontinuance of service, the annual payment to be made by the District under Paragraph 15, below, shall be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform such services. (7) Arlington as Administrator. Arlington shall provide the administration necessary to supervise the services provided under this Agreement, subject to its duties to report to the District and Advisory Board as set forth below. (8) Assignment of Personnel and Equipment. Arlington shall be responsible for the supervision, employment, termination, assignment and stationing of all personnel and equipment performing under this Agreement, including the restocking of supplies to the District actually used during the provision of EMS service under this Agreement. A list of allowable items for restocking is attached to this agreement as Exhibit “A”. Arlington shall consult with the Advisory Board so that an appropriate level of service is provided within the geographical boundaries of the District. (9) Advisory Board. The operations necessary to carry out the purpose of this Agreement shall be subject to periodic review by representatives of the District and representatives of other Snohomish County Fire Protection Districts and municipalities contracting with Arlington for emergency medical services, acting as an Advisory Board. To be a voting member to the Advisory Board, contributions of EMS levy dollars collected by the District or municipality must be paid to Arlington for EMS services provided, shall be required. Each of the eligible District parties with voting status shall appoint one member and one alternate member to the Advisory Board. The Advisory Board shall have the authority and powers granted it by this agreement and such additional authority and power as may from time to time be conferred on it by written agreement of all Parties. (10) Advisory Board-Meetings. The Advisory Board shall meet regularly at such times and locations as may be set by the Board and shall follow such rules for the conduct of its meetings as may be established by the Board. All actions of the Board shall require the affirmative vote of a majority of the members of the Board. (11) Advisory Board Authority. The Advisory Board shall have no authority to modify or revise the terms of this Agreement. (12) Advisory Board-Review and Evaluation. The Advisory Board shall, from time to time, periodically review and evaluate the services which are provided pursuant to this Agreement. It may recommend rules and regulations to govern the provision of services under this Agreement, and may recommend revisions to this Agreement to the Parties hereto. The advisory Board shall also investigate and make recommendation to the Arlington City Council regarding issues of additional geographical areas of proposed service and cost of service for non-membership. (13) Budget Process. Arlington shall adopt an operating budget for the provision of services under this Agreement. Said budget shall be prepared in accordance with the Budgeting, Accounting and Reporting System (BARS) established by the Washington State Auditor’s Office, establishing the income and expense requirements and capital expenditures required to provide the services required by this Agreement. Arlington shall provide the proposed budget to the Advisory Board and District each year sufficiently in advance of Arlington’s budget hearings in order to enable the District to consider the budget and testify concerning the budget at the time the same is considered by Arlington. (14) Special Fund. Arlington shall create a special operating fund which shall be used for the payment of operating expenses related to services required under this Agreement. Arlington shall be responsible for the proper management and accounting of said funds in accordance with state law and this agreement. (15) The District shall transfer to Arlington for the services provided by Arlington, all EMS tax levy receipts received by the District. Payment shall be by monetary payments by said District on June 15 and December 15 of each year. (16) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible for the acts or failure to act of its personnel only, and shall save and hold the other Parties and their personnel harmless from all costs, expenses, losses, and damages, including costs of defense, incurred as a result of any acts or omissions or the Party’s personnel relating to the performance of this Agreement. (17) Insurance. Arlington shall provide insurance coverage for operations conducted under this Agreement. This agreement shall include all risk property insurance, insuring Arlington’s equipment and building required for the provision of services under this Agreement; general liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00; complete auto insurance, including comprehensive and collision coverage; and liability coverage with policy limits of $5,000,000.00. Arlington shall furnish upon request of any Party documentation showing that said coverage is in effect. (18) Reports. Arlington shall provide the District with a report not less than quarterly indicating the number, nature, and time of responses by Arlington, together with such other reports as may be necessary to advise the Advisory Board of operational issues. Upon request Arlington shall provide a representative to attend Fire District Commissioner meetings. (19) Modification. This Agreement represents the entire agreement between the Parties. No notice of termination or attempted waiver of any of the provisions of this Agreement shall be binding on any Party unless executed in writing by an authorized representative of said Party. The Agreement shall not be modified, supplemented or otherwise affected by the course of dealing between the Parties, and shall only be modified by written agreement of all Parties. (20) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and shall confer no benefits, direct or implied, on any third persons. (21) Notices. All notices, requests, demands and other communications required by this Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement, shall be deemed to have been given at the time of delivery if personally delivered or at the time of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the address as stated below or at such address as any Party may designate at any time in writing. (22) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Executed counterparts shall be kept on file in the Arlington City Clerk’s office. . DATED this ______day of ______________, 2012. CITY OF ARLINGTON ______________________________ Barb Tolbert, Mayor ATTEST: Address for notice purposes: 238 N. Olympic Avenue Arlington, WA. 98223 ______________________________ Kristin Banfield, City Clerk SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO.21 By:______________________________ James Strago, Commissioner By:______________________________ Eric Nordstrom, Commissioner By:______________________________ Dan Britton, Commissioner Address for notice purposes: 12131 228th St. NE Arlington, WA 98223 INTERLOCAL AGREEMENT FOR EMERGENCY MEDICAL SERVICES (1) Parties. The Parties to this Agreement (the “Agreement”) are the City of Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish County Fire Protection District No. 24, a Washington municipal corporation, hereinafter referred to as the “District.” (2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles are staffed by emergency medical technicians and other Personnel by law. The purpose of this Agreement is to provide the services of emergency medical technicians and other personnel as needed by the persons within the boundaries of the District. (3) Term. The term of this agreement shall be for sixty-eight months, commencing September 1, 2012, and terminating on December 31, 2017; provided, however, that any party to this agreement may terminate its participation in this agreement by giving written notice of such termination to the other Party to this agreement, said termination to be effective eighteen (18) months after the giving of such notice. (4) EMS Duties of Arlington. During the term of this Agreement, Arlington shall furnish emergency medical services, including ambulance, basic life support services, and advance life support services, to all persons within the geographical boundaries of the District. The emergency medical services shall be rendered on the same basis as such services are rendered to persons within the city limits of Arlington, but Arlington assumes no liability for failure to provide such services by reason of any circumstances beyond its control. (5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the Agreement to provide vehicles and personnel conforming to the statutory and regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC. (6) State Certification Required. In the event for any reason Arlington shall lose its required state certification of its medical services vehicles and personnel and therefore become unable to perform the services required of it under this Agreement, it shall immediately notify the District. During the period of such discontinuance of service, the annual payment to be made by the District under Paragraph 15, below, shall be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform such services. (7) Arlington as Administrator. Arlington shall provide the administration necessary to supervise the services provided under this Agreement, subject to its duties to report to the District and Advisory Board as set forth below. (8) Assignment of Personnel and Equipment. Arlington shall be responsible for the supervision, employment, termination, assignment and stationing of all personnel and equipment performing under this Agreement. Arlington shall consult with the Advisory Board so that an appropriate level of service is provided within the geographical boundaries of the District. (9) Advisory Board. The operations necessary to carry out the purpose of this Agreement shall be subject to periodic review by representatives of the District and representatives of other Snohomish County Fire Protection Districts and municipalities contracting with Arlington for emergency medical services, acting as an Advisory Board. Each of the eligible District parties shall appoint one member and one alternate member to the Advisory Board. The Advisory Board shall have the authority and powers granted it by this agreement and such additional authority and power as may from time to time be conferred on it by written agreement of all Parties. (10) Advisory Board-Meetings. The Advisory Board shall meet regularly at such times and locations as may be set by the Board and shall follow such rules for the conduct of its meetings as may be established by the Board. All actions of the Board shall require the affirmative vote of a majority of the members of the Board. (11) Advisory Board Authority. The Advisory Board shall have no authority to modify or revise the terms of this Agreement. (12) Advisory Board-Review and Evaluation. The Advisory Board shall, from time to time, periodically review and evaluate the services which are provided pursuant to this Agreement. It may recommend rules and regulations to govern the provision of services under this Agreement, and may recommend revisions to this Agreement to the Parties hereto. The advisory Board shall also investigate and make recommendation to the Arlington City Council regarding issues of additional geographical areas of proposed service and cost of service for non-membership. (13) Budget Process. Arlington shall adopt an operating budget for the provision of services under this Agreement. Said budget shall be prepared in accordance with the Budgeting, Accounting and Reporting System (BARS) established by the Washington State Auditor’s Office, establishing the income and expense requirements and capital expenditures required to provide the services required by this Agreement. Arlington shall provide the proposed budget to the Advisory Board and District each year sufficiently in advance of Arlington’s budget hearings in order to enable the District to consider the budget and testify concerning the budget at the time the same is considered by Arlington. (14) Special Fund. Arlington shall create a special operating fund which shall be used for the payment of operating expenses related to services required under this Agreement. Arlington shall be responsible for the proper management and accounting of said funds in accordance with state law and this agreement. (15) Payment for Services. Effective September 1, 2012, the District shall transfer all but 30% of the EMS tax levy receipts to Arlington for the services provided by Arlington to the District. Effective September 1, 2012 through December 31, 2013, the District shall keep 30% of the EMS tax levy receipts not to exceed $30,000.00 and are to be used to provide BLS services to the community. Payment shall be by monetary payments by said District on June 15 and December 15 of each year. (16) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible for the acts or failure to act of its personnel that occur or arise out of the performance of this agreement only, and shall save and hold the other Parties and their personnel harmless from all costs, expenses, losses, and damages, including costs of defense, incurred as a result of any acts or omissions or the Party’s personnel relating to the performance of this Agreement. (17) Insurance. Arlington shall provide insurance coverage for operations conducted under this Agreement. This agreement shall include all risk property insurance, insuring Arlington’s equipment and building required for the provision of services under this Agreement; general liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00; complete auto insurance, including comprehensive and collision coverage; and liability coverage with policy limits of $5,000,000.00. Arlington shall furnish upon request of any Party documentation showing that said coverage is in effect. (18) Reports. Arlington shall provide the District with a report not less than quarterly indicating the number, nature, and time of responses by Arlington, together with such other reports as may be necessary to advise the Advisory Board of operational issues. Upon request Arlington shall provide a representative to attend Fire District Commissioner or Town Council meetings. (19) Modification. This Agreement represents the entire agreement between the Parties. No notice of termination or attempted waiver of any of the provisions of this Agreement shall be binding on any Party unless executed in writing by an authorized representative of said Party. The Agreement shall not be modified, supplemented or otherwise affected by the course of dealing between the Parties, and shall only be modified by written agreement of all Parties. (20) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and shall confer no benefits, direct or implied, on any third persons. (21) Notices. All notices, requests, demands and other communications required by this Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement, shall be deemed to have been given at the time of delivery if personally delivered or at the time of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the address as stated below or at such address as any Party may designate at any time in writing. (22) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Executed counterparts shall be kept on file in the Arlington City Clerk’s office. . DATED this ______day of ______________, 2012. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor ATTEST: Address for notice purposes: 238 N. Olympic Avenue Arlington, WA. 98223 ______________________________ Kristin Banfield, City Clerk SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO.24 By:______________________________ Dennis Vincent, Commissioner By:______________________________ Owen Couch, Commissioner By:______________________________ Dale Coggins, Commissioner By:______________________________ Dale Hamlin, Commissioner By:______________________________ Rich Dahl, Commissioner Address for notice purposes: P.O. Box 1238 Darrington, WA 98241 INTERLOCAL AGREEMENT FOR EMERGENCY MEDICAL SERVICES (1) Parties. The Parties to this Agreement (the “Agreement”) are the City of Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish County Fire Protection District No. 25, a Washington municipal corporation, hereinafter referred to as the “District.” (2) Purpose. Arlington maintains and operates emergency medical services (EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter 246-976 WAC. Said vehicles are staffed by emergency medical technicians and other Personnel by law. The purpose of this Agreement is to provide the services of emergency medical technicians and other personnel as needed by the persons within the boundaries of the District. (3) Term. The term of this agreement shall be for sixty-eight months commencing on September 1, 2012, and terminating on December 31, 2017; provided, however, that any party to this agreement may terminate its participation in this agreement by giving written notice of such termination to the other Party to this agreement, said termination to be effective eighteen (18) months after the giving of such notice. (4) EMS Duties of Arlington. During the term of this Agreement, Arlington shall furnish emergency medical services, including ambulance, basic life support services, and advance life support services, to all persons within the geographical boundaries of the District. The emergency medical services shall be rendered on the same basis as such services are rendered to persons within the city limits of Arlington, but Arlington assumes no liability for failure to provide such services by reason of any circumstances beyond its control. (5) Arlington to Comply with Statutes. It shall be the duty of Arlington during the Agreement to provide vehicles and personnel conforming to the statutory and regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC. (6) State Certification Required. In the event for any reason Arlington shall lose its required state certification of its medical services vehicles and personnel and therefore become unable to perform the services required of it under this Agreement, it shall immediately notify the District. During the period of such discontinuance of service, the annual payment to be made by the District under Paragraph 15, below, shall be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform such services. (7) Arlington as Administrator. Arlington shall provide the administration necessary to supervise the services provided under this Agreement, subject to its duties to report to the District and Advisory Board as set forth below. (8) Assignment of Personnel and Equipment. Arlington shall be responsible for the supervision, employment, termination, assignment and stationing of all personnel and equipment performing under this Agreement, including the restocking of supplies to the District actually used during the provision of EMS service under this Agreement. A list of allowable items for restocking is attached to this agreement as Exhibit “A”. Arlington shall consult with the Advisory Board so that an appropriate level of service is provided within the geographical boundaries of the District. (9) Advisory Board. The operations necessary to carry out the purpose of this Agreement shall be subject to periodic review by representatives of the District and representatives of other Snohomish County Fire Protection Districts and municipalities contracting with Arlington for emergency medical services, acting as an Advisory Board. Each of the eligible District parties with voting status shall appoint one member and one alternate member to the Advisory Board. The Advisory Board shall have the authority and powers granted it by this agreement and such additional authority and power as may from time to time be conferred on it by written agreement of all Parties. (10) Advisory Board-Meetings. The Advisory Board shall meet regularly at such times and locations as may be set by the Board and shall follow such rules for the conduct of its meetings as may be established by the Board. All actions of the Board shall require the affirmative vote of a majority of the members of the Board. (11) Advisory Board Authority. The Advisory Board shall have no authority to modify or revise the terms of this Agreement. (12) Advisory Board-Review and Evaluation. The Advisory Board shall, from time to time, periodically review and evaluate the services which are provided pursuant to this Agreement. It may recommend rules and regulations to govern the provision of services under this Agreement, and may recommend revisions to this Agreement to the Parties hereto. The advisory Board shall also investigate and make recommendation to the Arlington City Council regarding issues of additional geographical areas of proposed service and cost of service for non-membership. (13) Budget Process. Arlington shall adopt an operating budget for the provision of services under this Agreement. Said budget shall be prepared in accordance with the Budgeting, Accounting and Reporting System (BARS) established by the Washington State Auditor’s Office, establishing the income and expense requirements and capital expenditures required to provide the services required by this Agreement. Arlington shall provide the proposed budget to the Advisory Board and District each year sufficiently in advance of Arlington’s budget hearings in order to enable the District to consider the budget and testify concerning the budget at the time the same is considered by Arlington. (14) Special Fund. Arlington shall create a special operating fund which shall be used for the payment of operating expenses related to services required under this Agreement. Arlington shall be responsible for the proper management and accounting of said funds in accordance with state law and this agreement. (15) Payment for Services. Effective September 1, 2012 through December 31, 2013, the District shall transfer to Arlington for the services provided by Arlington all EMS tax levy receipts received by District. Effective January 1, 2014 through December 31, 2017, the District shall keep 10% of the EMS tax levy receipts and are to be used to provide EMS services to the community. Payment shall be by monetary payments by said District on June 15 and December 15 of each year. (16) Liability. Each of the Parties to this Agreement shall, at all times, be solely responsible for the acts or failure to act of its personnel only, and shall save and hold the other Parties and their personnel harmless from all costs, expenses, losses, and damages, including costs of defense, incurred as a result of any acts or omissions or the Party’s personnel relating to the performance of this Agreement. (17) Insurance. Arlington shall provide insurance coverage for operations conducted under this Agreement. This agreement shall include all risk property insurance, insuring Arlington’s equipment and building required for the provision of services under this Agreement; general liability insurance, including errors and omissions coverage, with policy limit of $5,000,000.00; complete auto insurance, including comprehensive and collision coverage; and liability coverage with policy limits of $5,000,000.00. Arlington shall furnish upon request of any Party documentation showing that said coverage is in effect. (18) Reports. Arlington shall provide the District with a report not less than quarterly indicating the number, nature, and time of responses by Arlington, together with such other reports as may be necessary to advise the Advisory Board of operational issues. Upon request Arlington shall provide a representative to attend Fire District Commissioner meetings. (19) Modification. This Agreement represents the entire agreement between the Parties. No notice of termination or attempted waiver of any of the provisions of this Agreement shall be binding on any Party unless executed in writing by an authorized representative of said Party. The Agreement shall not be modified, supplemented or otherwise affected by the course of dealing between the Parties, and shall only be modified by written agreement of all Parties. (20) Benefits. This Agreement is entered into for the benefit of the Parties hereto only and shall confer no benefits, direct or implied, on any third persons. (21) Notices. All notices, requests, demands and other communications required by this Agreement shall be in writing, and, except as expressly provided elsewhere in this Agreement, shall be deemed to have been given at the time of delivery if personally delivered or at the time of mailing if mailed by first class, postage pre-paid and addressed to the receiving Party at the address as stated below or at such address as any Party may designate at any time in writing. (22) Multiple Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Executed counterparts shall be kept on file in the Arlington City Clerk’s office. . DATED this ______day of ______________, 2012. CITY OF ARLINGTON ______________________________ Barbara Tolbert, Mayor ATTEST: Address for notice purposes: 238 N. Olympic Avenue Arlington, WA. 98223 ______________________________ Kristin Banfield, City Clerk SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO.25 By:______________________________ Lon Langdon, Commissioner By:______________________________ Timothy Ward, Commissioner By:______________________________ Syd Nerland, Commissioner Address for notice purposes: 21824 S.R. 530 NE Arlington, WA 98223 City of Arlington Council Agenda Bill Item: NB #3 Attachment E COUNCIL MEETING DATE: September 17, 2012 SUBJECT: Resolution Adopting the 2013-2018 Six Year Transportation Improvement Plan ATTACHMENTS: - 2013-2018 Six Year Transportation Improvement Plan – Proposed Project List - Resolution adopting the 2013-2018 Six Year Transportation Improvement Plan DEPARTMENT OF ORIGIN Public Works EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: Council is asked to review the attached draft 2013-2018 Six Year Transportation Improvement Plan (TIP) and approve the Plan on Sep 4th following a Public Hearing. HISTORY: Attached to this CAB is a copy of the City’s proposed Six Year Transportation Improvement Plan (TIP) for Council review. In accordance with State Law, every municipality must annually update their TIP for the following six years. Any road construction project that is to be considered for Intermodal Surface Transportation Efficiency Act or Transportation Improvement Board funding must be listed on the TIP. To be eligible for allocation of ½ -cent gas tax monies, projects must also be listed. The attached TIP represents projects that the City would like to have completed, or funded, over the next six years – (2013 to 2018) ALTERNATIVES - Remand to staff for additional information - Table pending further discussion RECOMMENDED MOTION: I move to approve the proposed Resolution adopting the 2013-2018 Six Year Transportation Improvement Plan. Project No.Transportation Capital Project Total Project Cost Est 6-Year Program Cost Est 2013 2014 2015 2016 2017 2018 Comments 1 Pavement Preservation Program $900,000 $900,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Program to preserve and maintain existing roadway pavement. 2 Arlington Trail Construction Program $275,000 $275,000 $25,000 $25,000 $25,000 $25,000 $25,000 $150,000 Design and construct pedestrian trails per the City's Trail Plan (non- motorized transportation facilities) 3 Community Transit Bus Transfer Station at Smokey Point $3,100,000 Design complete, fully funded by Community Transit. 4 Airport Blvd, Phase I & II $3,691,570 $2,100,000 $2,100,000 Phase 1 constructed in 2012. Phase II funded and ready for construction in 2013 5 67th Ave, Ph 3 - 204th St to Lebanon St $9,568,716 $7,910,000 $7,910,000 Widening and rehab of 67th Ave between 204th abnd Lebanon. Design complete, all funding in place, construction set for 2013. 6 173rd St Ph1, Ph, 2, Ph 3 $2,907,000 $2,300,000 $600,000 $950,000 $750,000 Construct 173rd St Phase 3 (2013 ), Phase 1 (2014) and Phase 2 (2015) 7 211th Pl NE - 67th Ave NE to SR530 - $1,685,000 $1,685,000 $35,000 $800,000 $850,000 2013-examine alignment to reroute 211th to SR530 via 59th, 2015- signalize 59th/SR530, 2016-Construct frontage road and RIRO at SR530/211th 8 WSDOT - SR531; 43rd Ave to 67th Ave $57,000,000 $57,000,000 $2,000,000 $2,000,000 $6,000,000 $47,000,000 2013/2014-Complete final design, 2015-ROW procurement, 2016- Construction 9 WSDOT - SR531; 67th Ave to SR-9 $53,000,000 $53,000,000 $300,000 $2,000,000 $2,000,000 $4,000,000 $44,700,000 2014-Route Development and public outreach, 2015/2016-Complete final design, 2017-ROW procurement, 2018-Construction 10 WSDOT - SR9/Burke Signalization $924,000 $924,000 $924,000 Installation of Signal at Burke and SR9 - per SR9 Route Development Plan and per SR9 Coalition 11 SNOCO - 172nd Corridor - SR9 to McElroy Road $7,231,000 $7,231,000 $7,231,000 Potential Alternative Route to TDR Receiving Area. Snohomish County Project. 12 186th St NE - SR9 to City Limits $2,000,000 $2,000,000 $500,000 $1,000,000 $500,000 New 2 lane connection with sidewalks both sides. The total project estimate is $5M and was prepared by Snoh. County. The City's portion (SR9 to CL) is $2M. 13 Arlington Valley Road - 67th Ave NE to 204th St NE $2,650,000 $2,650,000 $150,000 $2,500,000 New 3 lane industrial standard road connecting 67th Ave NE to 204th St NE. Low impact design 14 Smokey Point Blvd 175th PL to 200th St NE PLANNING $4,085,000 $4,085,000 $35,000 $150,000 $450,000 $3,450,000 Planning and Coordination with West Arlington Plan to determine improvements. 15 Smokey Point Blvd 200th St NE to SR530 $6,135,000 $6,135,000 $35,000 $150,000 $450,000 $5,500,000 Planning and Coordination with West Arlington Plan to determine improvements. TOTAL $155,152,286 $148,195,000 $12,785,000 $4,419,000 $10,560,000 $54,125,000 $8,575,000 $57,731,000 Total WSDOT Funded $109,924,000 $109,924,000 $2,000,000 $3,224,000 $8,500,000 $48,500,000 $4,000,000 $43,700,000 Total Grant Funded $11,400,000 $11,400,000 $8,150,000 $500,000 $500,000 $750,000 $750,000 $750,000 Total Other Funding $10,331,000 $7,231,000 $0 0 $0 $0 $0 $7,231,000 Total City Funds $22,598,716 $19,640,000 $2,635,000 $695,000 $1,560,000 $4,875,000 $3,825,000 $6,050,000 NOTES 1. Project completion dependant on funding availability. 2. City funding includes City Transportation funds and grants. City of Arlington Six Year Transportation Improvement Plan (2013 - 2018)