HomeMy WebLinkAbout11-26-2012_Council Workshop
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF THE AGENDA
WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN
1. (10 min) Ovivo-COA Contract Revision No. 1 - Reduction in Phase
3 scope of services - JXK
ATTACHMENT A
2. (10 min) Pavement Preservation Presentation (w/updates) - JXK
3. (10 min) Prairie Creek Drainage Study - Phase I results - JXK
4. (10 min) LID Preformation Agreement for Island Crossing Area ATTACHMENT B
5. (10 min) Interlocal Agreement Regarding the Snohomish County
Special Operations Joint Policy Board (Fire/EMS)
ATTACHMENT C
6. (10 min) SR9 Coalition Contract / ILA renewal ATTACHMENT D
7. (10 min) Review of Lodging Tax Advisory Committee’s
recommendations on the Hotel-Motel Tax Grant Awards
ATTACHMENT E
8. (30 min) 2013 Budget ATTACHMENT F
9. Miscellaneous Council Items
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the Council Workshop agenda.
Please limit your remarks to three minutes.
ADJOURNMENT
To open all attachments, click here
Arlington City Council Workshop
November 26, 2012 – 7 PM
City Council Chambers ~ 110 E. Third
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
City of Arlington and Ovivo, Inc. contract modification #1
ATTACHMENTS:
Letter proposal from Ovivo with proposed modification terms
DEPARTMENT OF ORIGIN
Public Works – Jim Kelly
EXPENDITURES REQUESTED: - $37,289.68 (a contract savings)
BUDGET CATEGORY: WWTP Fund (fund 408)
LEGAL REVIEW:
DESCRIPTION:
This is a proposal to reduce the amount of work and cost associated with Phase 3 of the Ovivo
contract to supply materials and support for the Membrane Bio-Reactor (MBR)
HISTORY:
The City contracted with Ovivo (formerly Enviroquip) for the procurement, provision, and support
of the new MBR system for the Water Reclamation Facility (WRF). There are three phases to this
contract, phase 1 was for design, phase 2 was for fabrication-delivery-startup, and phase 3 was for
one year of extended warranty and support.
Phase 1 and Phase 2 of the contract were performed as planned; however there was difficulty
getting phase 3 of the contract started monitoring. Phase 3 of the contract has a contract value of
$75K and has still yet to be performed. Ovivo wanted to execute the contract several months ago
but we have been running the new plant for over two years and feel this is not necessary.
Ovivo and the City came to an agreement where the City would purchase $37,710.32 worth of spare
parts and polymer from Ovivo, and we also agreed to eliminate $37,289.68 of contracted work.
ALTERNATIVES
- Do not approve the contract modification
- Table for further discussion
RECOMMENDED MOTION:
No action, discussion only. Next week the proposed motion will be: I move to approve
modification No. 1 to the Ovivo contract with the City of Arlington and authorize the mayor to sign
the Supplement, pending final review by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
B
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
Island Crossing Local Improvement District Preformation Agreement
ATTACHMENTS:
Final Draft Agreement
DEPARTMENT OF ORIGIN
Community and Economic Development, Contact – Paul Ellis, 360-403-4603
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: None
LEGAL REVIEW:
DESCRIPTION:
Lane Property LLC and adjacent property owners intend to petition the City of
Arlington requesting the creation of a Local Improvement District to fund potential
construction of water, sewer, drainage and traffic improvements in the Island Crossing
area. The proposed Preformation Agreement between Lane Property LLC and the City
of Arlington would allow Lane’s to move forward with the preliminary studies leading
to the formation of the Local Improvement District and be reimbursed for expenses
related to the studies when the Local Improvement District is formed and the bonds are
issued.
HISTORY:
The area of Island Crossing interested in forming a Local Improvement District is
between Smokey Point Blvd and I-5 on the South side of SR530. Many of the property
owners in this area have been working with the City as we have made recent updates
to the planning tools for this area since the annexation was finalized in 2009.
ALTERNATIVES
RECOMMENDED MOTION:
No action at this time. Council will be asked to authorize the Mayor to sign the
preformation agreement at the December 3, 2012 Council meeting.
PROPOSED LOCAL IMPROVEMENT DISTRICT
PREFORMATION REIMBURSEMENT AGREEMENT
This Preformation Reimbursement Agreement (“Agreement”), entered into as of the
_______ day of _________, 20__ between the City of Arlington, Washington (the "City") and
Lane Properties LLC (the "Owner"), owner of record of certain real property located in the
City of Arlington, legally described on Exhibit A attached hereto and incorporated herein by
this reference (the "Property");
W I T N E S S E T H
1. WHEREAS, the Owner seeks the construction , installation, and
implementation of water, sewer, drainage, and transportation improvements for
the Property and for adjacent properties in an area known as Island Crossing;
and
2. WHEREAS, the Owner along with other adjacent property owners in the Island
Crossing area, intend to file a petition with the City requesting that the City
create a local improvement district (the "LID") to assist in the financing of the
costs of such improvements; and
3. WHEREAS, the Owner will pay costs mutually agreed to by the Owner and the
City for the preparation of a benefit analysis, engineering plans, specifications
and cost estimates, surveys, traffic and other environmental studies, appraisals,
legal services and other analysis, consultants and administrative expenses
associated with the improvements that Washington state law will allow to be
financed by the proposed LID.
4. WHEREAS, the City and/or its representatives will provide administrative
services, primarily by the Director of Public Works, City Engineer and City
Clerk, and legal services by the City Attorney and bond counsel for the City,
for the creation of the proposed LID and related expenses; and
5. WHEREAS, as authorized by RCW 35.43.184, the Owner wishes to be
reimbursed for such mutually-agreed-to preformation costs from the proceeds
of LID bonds when and if issued by the City to finance the improvements in
the proposed LID;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, the City and the Owner agree as follows:
-2-
38036-5
Section 1. If the City forms an LID that includes the Property, and if the City issues
LID bonds to finance improvements in the LID, the City shall reimburse the Owner for the
costs of preformation expenses, as described in paragraph 3 and paragraph 5 of the recitals
above, which expenses are incurred after the date of this agreement, plus interest at a rate
equal to the estimated net interest rate of the LID bonds (calculated from the date such
expenses were incurred through the date that is 60 days after approval of the final assessment
roll by the City Council) subject to any limitations under the law of the State of Washington
and the federal Internal Revenue Code of 1986, as amended. If the Owner is no longer the
owner of record of the Property at the time of reimbursement, the City shall reimburse such
costs to the owner or owners of the Property on the records of Snohomish County.
Section 2. The Owner and the City agree that any preformation work shall be
mutually agreed to by the Owner and the City and shall be conducted only under the direction
of the City Engineer and/or the City Public Works Director. The Owner and the City also
agree that Owner shall be reimbursed only from LID bond proceeds and no other sources, and
that if the proposed LID including the Property is not created or LID bonds are not issued, the
Owner shall not be reimbursed for such expenses. In addition, the Owner shall not be entitled
to any reimbursement payments under this agreement if the proposed LID including the
Property is not formed within six years of the date of this agreement.
Section 3. For reimbursement hereunder, the Owner shall submit to the City Public
Works Director detailed invoices showing the costs incurred, a description of the services
performed, and the person or persons performing such services. The Owner shall submit such
invoices to the City prior to the City's calculation of the final assessment roll for the LID. The
City shall determine what costs may be reimbursed hereunder.
Section 4. In the event more than one LID is formed to construct the improvements
described herein (e.g., one LID for drainage improvements and one LID for traffic
improvements), the Owner and the City shall agree on a fair allocation of the costs of
preformation expenses applicable to each LID.
WHEREFORE, the parties hereto indicate their acceptance of this agreement by their
signatures below.
CITY OF ARLINGTON, WASHINGTON
____________________________
Mayor Barbara Tolbert
ATTEST:
_______________________________
Kristin Banfield, City Clerk
-3-
38036-5
LANE PROPERTIES LLC
By____________________________
Its:____________________________
Date:__________________________
-4-
38036-5
STATE OF WASHINGTON )
: ss.
COUNTY OF ___________ )
I certify that I know or have satisfactory evidence that Barbara Tolbert is the person
who appeared before me, and s/he acknowledged that s/he signed this instrument, on oath
stated that she was authorized to execute the instrument and acknowledged it as the Mayor of
the City of Arlington, a municipal corporation in the State of Washington, to be the free and
voluntary act of such municipal corporation for the uses and purposes mentioned in the
instrument.
Dated this ____ day of _______________________, 2012.
_________________________________
[Signature of Notary]
_________________________________
[Print Name of Notary]
Notary Public in and for the State of
Washington, residing at ______________
My commission expires: ____________
STATE OF WASHINGTON )
: ss.
COUNTY OF ___________ )
I certify that I know or have satisfactory evidence that ________________________ is
the person who appeared before me, and s/he acknowledged that s/he signed this instrument,
on oath stated that s/he was authorized to execute the instrument and acknowledged it as the
_______________________ of Lane Properties LLC, a limited liability corporation, to be the
free and voluntary act of such limited liability company for the uses and purposes mentioned
in the instrument.
Dated this ____ day of _______________________, 2012.
_________________________________
[Signature of Notary]
_________________________________
[Print Name of Notary]
Notary Public in and for the State of
Washington, residing at ______________
My commission expires: ____________
-5-
38036-5
Exhibit A
(Legal Description of the Property)
THE SOUTH 742.5 FEET AS MEASURED ALONG THE EAST LINE OF THE
SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 8,
TOWNSHIP 31 NORTH, RANGE 5 EAST, W.M., LYING EASTERLY OF STATE ROUTE
5. EXCEPT THE EAST 30 FEET OF THE SOUTH 644.43 FEET THEREOF AS
CONVEYED TO SNOHOMISH COUNTY BY DEED RECORDED IN VOLUME 151 OF
DEEDS ON PAGE 242 AND EXCEPT THE SESBY ROAD (27TH AVE. N.E./SMOKEY
POINT BOULEVARD)
Tax Parcel No. 31050800301000
City of Arlington
Council Agenda Bill
Item:
WS #5
Attachment
C
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
Interlocal Agreement Regarding Snohomish County Special Operation Joint Policy
Board (Fire/EMS)
ATTACHMENTS:
Interlocal Agreement
DEPARTMENT OF ORIGIN
Fire Department- Contact Fire Chief Bruce Stedman (360) 403-3601
EXPENDITURES REQUESTED: $1,982.83
BUDGET CATEGORY: 522-20-31-04
LEGAL REVIEW:
DESCRIPTION:
The Snohomish County Special Operations Joint Policy Board has been created to
formalize and coordinate Special Operations (Haz Mat & Technical rescue) planning,
training, operations and responses in Snohomish County. This agreement establishes
mechanisms and protocols to fund acquisition and on-going maintenance/repair of
equipment and resources necessary to provide Special operations throughout
Snohomish County. In addition, Full Participating Agencies will not be billed for
Special Operation Services rendered in their response areas.
HISTORY:
The Special Operations program at Arlington Fire began in 2003 when we jointly
staffed Ladder 63 with Marysville. Seven of our personnel were trained in Rope,
Trench, Confined Space, Urban Search & Rescue (USAR) and operate under Zone 12
which includes Everett, Marysville, Lake Stevens and Arlington. The participating
agencies in Snohomish County train and respond to incidents together pooling our
resources and equipment to form one county team eliminating redundancy while being
as cost effective as possible.
ALTERNATIVES
Arlington has the option of becoming an Affiliate Agency with no team involvement or
a non-participating agency subject to being charged for Special Operations responses.
RECOMMENDED MOTION:
No action at this time.
INTERLOCAL AGREEMENT - 1
INTERLOCAL AGREEMENT REGARDING THE SNOHOMISH COUNTY
SPECIAL OPERATIONS JOINT POLICY BOARD
(Full Participating Agencies)
This agreement (“Agreement”) is entered into by and among the following fire districts and cities
in Snohomish County, Washington listed on Exhibit A hereto (“Full Participating Agencies” or
“FPAs”).
WHEREAS, the Full Participating Agencies are Snohomish County agencies that contribute
skilled personnel, equipment, and/or other resources for responding to hazardous materials
(HAZMAT) and technical rescue (TR) incidents (collectively referred to as “Special Operations
Services”) throughout Snohomish County; and
WHEREAS, the FPAs have formed a Joint Board known as the Snohomish County Special
Operations Joint Policy Board (“SOPB Board”) for the purpose of coordinating Special
Operations planning, training, operations, and responses in Snohomish County; and
WHEREAS, the SOPB Board has adopted a Snohomish County Hazardous Materials and
Technical Rescue Task Forces Administrative Procedures and Operating Guidelines (the
“Plan”) to bring together the expertise of skilled individuals and resources of agencies with
Special Operations capabilities in a cooperative and coordinated effort; and
WHEREAS, in order to provide Special Operations Services, it is necessary for the SOPB
Board to obtain financial contributions both from FPAs and from other agencies in Snohomish
County who receive and benefit from Special Operations Services; and
WHEREAS, the SOPB Joint Board has developed a cost share formula for replacing equipment
and resources that would be shared with every agency in Snohomish County that agrees to
participate (herein those agencies in Snohomish County who agree to participate but who are
not FPAs shall be referred to as “Affiliate Agencies”); and
WHEREAS, the FPAs desire to establish a formal structure and mechanism for acquiring
equipment necessary to provide Special Operations Services and for billing Snohomish County
agencies for the costs of acquiring, maintaining and repairing such equipment; and
WHEREAS, Subject to approval of the SOPB, agencies outside of Snohomish County may
participate in this agreement.
NOW, THEREFORE, in consideration of the following mutual agreements, the sufficiency of
which is hereby acknowledged, the parties agree as follows:
Section 1: Authority and Prior Agreements.
1.1 The parties to this Agreement, exercising the powers granted to them by statute or
by official organizational authority, enter into this Agreement for the purposes identified in
Section 2. This Agreement shall, on the Effective Date, supersede and replace all prior
agreements hereto relating to the purpose and funding of SOPB.
1.2 Any Snohomish County fire district or municipality who desires to be an Affiliate
Agency shall sign the Affiliation Agreement.
INTERLOCAL AGREEMENT - 2
Section 2: Purpose.
The purpose of this Agreement is to establish mechanisms and protocols to fund the acquisition
and ongoing maintenance and repair of equipment and resources necessary to provide Special
Operations services throughout Snohomish County.
Section 3: Duration of Agreement.
3.1 This Agreement shall commence on the Effective Date as defined hereinafter and
shall remain in effect until terminated as provided herein.
3.2 Any party hereto may withdraw from participation in this Agreement without
effectuating a termination of this Agreement. Notice of withdrawal shall be by written notice to
the SOPB Board on or before June 1. If the notice of withdrawal is timely provided, withdrawal
will be effective as of January 1, of the succeeding year. The withdrawal of a party to this
Agreement shall not terminate the Agreement as to the remaining parties.
Section 4: Acquisition, Ownership, and Use of Equipment.
4.1 In order to facilitate the acquisition and disposal of SOPB Equipment, the SOPB
Board shall designate a lead agency (the “Lead Agency”) which shall be responsible for
acquiring, holding title to, and disposing of the SOPB Equipment. The SOPB Board shall
provide the funding to the Lead Agency to acquire the SOPB Equipment. The Lead Agency
shall also be authorized to execute Affiliation Agreements in the form attached hereto as Exhibit
B on behalf of the SOPB Board.
4.1.1 In the event the Lead Agency declines to continue serving as the Lead
Agency or the Lead Agency ceases to exist (e.g., merger, formation of a regional fire protection
service authority, etc.), then the SOPB Board shall designate a new Lead Agency. The former
Lead Agency shall execute all documents necessary to transfer title to the SOPB Equipment to
the new Lead Agency.
4.1.2 Any tax liabilities arising from the Lead Agency’s acquiring title to, or
disposing of, the SOPB Equipment shall be reimbursed by the SOPB Board.
4.2 The SOPB Board shall assign each item of SOPB Equipment for use by a party to
this Agreement. The SOPB Board reserves the right to reassign SOPB Equipment from time to
time as it deems necessary to fulfill the purposes of this Agreement. While Equipment is being
used by a party, the party shall be responsible to carry and maintain insurance covering claims
for bodily injuries and/or damages to property of others arising from use of the SOPB Equipment
with $1,000,000 combined single limit for bodily injury and/or property damage per occurrence
and an annual aggregate limit of Two Million Dollars ($2,000,000).
Section 5: Funding Responsibility and Budget.
5.1 Not later than June 30 each year, the SOPB Board shall adopt a budget for the
following year and distribute a copy of same to all FPAs and Affiliate Agencies. The proposed
budget shall detail, at a minimum, the following: (i) equipment and resources the SOPB Board
determines to be necessary for acquisition during the following calendar year, (ii) anticipated
maintenance and repair costs for equipment purchased by the SOPB Board; (iii) the grants to
INTERLOCAL AGREEMENT - 3
be received by the SOPB Board to acquire equipment and resources, and (iv) anticipated
administrative and related expenses
5.2 That portion of the budget not funded by grants shall be funded by FPAs and
Affiliate Agencies as provided in this Section. Each agency’s share of the budget shall be
derived as follows:
a. Calculate the FPA or Affiliate agency’s assessed valuation as compared to the total
assessed valuation of all the FPA/ Affiliate agencies The resulting percentage is the
agency’s “pro rata share.”
b. Multiply the FPA or Affiliate agency’s pro rata share by the budget.
5.3 FPAs shall be invoiced amounts according to the foregoing calculation. Invoices
shall be payable within 45 days of the due date of the invoice; failure to timely pay an invoice
shall constitute a default under the terms of this Agreement.
5.4 If a Snohomish County agency joins as an FPA or Affiliate Agency at any date other
than January 1, the agency shall pay a pro rata share of the amount it would otherwise have
been billed for the calendar year in which it joined. The fees paid by such agency shall reduce
the obligations owed by the other FPAs and Affiliate Agencies. At the SOPB Board’s discretion,
the appropriate amounts shall be refunded to the other agencies or shall be credited against
their financial obligations in the subsequent calendar year.
5.5 The SOPB Board shall execute an interlocal agreement with appropriate Board
approved public agency to handle the billing, collection, and public bidding functions for the
SOPB Board.
Section 6: Compensation for Special Operations Services.
In consideration of the financial and other contributions by the FPAs as outlined herein, the
SOPB Board and parties hereto agree that an FPA shall not be billed for Special Operations
Services received by such FPA.
Section 7: Bylaws.
The SOPB Board has, and shall continue to maintain, bylaws for the purposes of conducting the
business of the SOPB Board. Participation by FPAs in the SOPB Board shall be guided by
such bylaws and amendments to these bylaws as may be approved by the majority vote of the
SOPB Board.
Section 8: Withdrawal by a Party.
8.1 An FPA that withdraws from this Agreement shall forfeit any right to a share of the
value of the SOPB owned Equipment.
INTERLOCAL AGREEMENT - 4
8.2 A party who withdraws may become an Affiliate Agency. If the withdrawing party
does not elect to become an Affiliate Agency, the party shall no longer be entitled to receive the
Special Operations Services without charge.
Section 9: Termination of Agreement.
9.1 This Agreement may be terminated by a 60% majority vote of the FPAs. Unless
otherwise provided, any termination shall be effective as of December 31 of the year in which
the vote is taken.
9.2. Upon termination of this Agreement, the SOPB Board shall take all steps to
redistribute or liquidate the SOPB Equipment. After paying all expenses, the SOPB Board shall
disburse the any proceeds to the FPAs according to the percentage of their contributions during
the term of this Agreement.
9.3. An agency who is utilizing any item of SOPB Equipment as of the date of
termination shall be afforded a reasonable opportunity to purchase the item for the full and true
value before it is offered for sale to other FPAs or to third parties.
Section 10: Indemnification.
Each party to this Agreement shall defend, indemnify, and hold the SOPB Board, other FPAs,
Affiliate Agencies and their agents, employees and/or officers harmless from, and shall process
and defend at its own expense, any and all claims, demands, suits, penalties, losses, damages,
or costs of whatsoever kind or nature brought against them arising out of or caused by the
indemnifying party’s negligent acts and/or omissions. Nothing in this Agreement shall be
construed to require any party to defend, indemnify, and hold harmless any other party against
any liability to the extent it arises from or is caused by the negligence or fault of the other party,
its agents, employees, and/or officers.
Section 11: Applicable Law.
This Agreement shall be governed by and construed according to the laws of the State of
Washington. Nothing in this Agreement shall be construed as altering or diminishing the rights
or responsibilities of the parties as granted or imposed by State law. In the event that any
litigation may be filed between the parties regarding this Agreement, the parties agree that
venue shall rest in the Superior Court of Snohomish County, Washington.
Section 12: Disputes.
The parties agree to attempt mediation prior to the filing of any legal action, but mediation shall
not be a condition precedent to filing a legal action. Venue for any disputes shall lie exclusively
in Snohomish County Superior Court.
Section 13: No Third Party Benefit.
It is agreed that this Agreement does not create a partnership or joint venture relationship
between the parties and does not benefit or create any rights in any third party.
Section 14: Entire Agreement.
INTERLOCAL AGREEMENT - 5
This Agreement constitutes the entire agreement between the parties and supersedes all prior
negotiations, representations, and agreements between the parties relating to the subject matter
hereof. This Agreement may be amended or modified only by written instrument signed by the
parties hereto.
Section 15: Savings.
Should any provision of this Agreement be deemed invalid or inconsistent with any federal,
state, or local law, ordinance or regulation, the remaining provisions shall continue in full force
and effect.
Section 16: Filing.
A copy of this Agreement shall be filed with the Snohomish County Auditor.
Section 17: Survivability.
All covenants, promises, and performances that are not fully performed as of the date of
termination shall survive termination as binding obligations.
Section 18: No Waiver.
No failure by either party to insist upon the strict performance of any covenant, duty, agreement,
or condition of this Agreement, or to exercise any right or remedy for a breach thereof, shall
constitute a waiver of any such breach or any other covenant, agreement, term or condition. No
waiver shall affect or alter this Agreement, and each and every covenant, agreement, term, and
condition of this Agreement shall continue in full force and effect with respect to any other then
existing or subsequent breach thereof.
Section 19: Neutral Authorship.
Each of the provisions of this Agreement has been reviewed and negotiated, and represents the
combined work product of both parties. No presumption or other rules of construction, which
would interpret the provisions of this Agreement in favor of, or against, the district preparing the
same shall be applicable in connection with the construction or interpretation of any of the
provisions of this Agreement.
Section 20. Effective Date.
20.1. This Agreement shall take effect and be in full force and in effect after all of the following
has occurred (the “Effective Date”):
A. The Agreement is executed by the duly authorized representative of at least Two
Parties; and
B. A copy of the Agreement will be filed with the Snohomish County Auditor’s Office.
INTERLOCAL AGREEMENT - 6
Section 21: Counterparts. This Agreement may be executed in any number of counterparts,
and each such counterpart hereof shall be deemed to be an original instrument, but all such
counterparts together shall constitute but one agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the first date written
below.
____________________________________ ___________________________________
Name Printed Agency
____________________________________ ___________________________________
Signature Title
____________________________________
Date
SCFD3/SPECIAL OPERATIONS BOARD/FULL PARTICIPATING AGREEMENT(RSV) EXHIBIT A
[FULL PARTICIPATING AGENCIES]
Arlington Fire Department
Everett Fire Department
Lynnwood Fire Department
Marysville Fire Department
Mukilteo Fire Department
Snohomish County Fire District 1
Snohomish County Fire District 3
Snohomish County Fire District 7
Snohomish County Fire District 8
INTERLOCAL AGREEMENT - 7
EXHIBIT B
AFFILIATION AGREEMENT WITH THE SNOHOMISH COUNTY
SPECIAL OPERATIONS JOINT POLICY BOARD
(Affiliate Agencies)
This agreement (“Affiliation Agreement”) is entered into by and among _______________
(“Affiliate Agency”) and Snohomish County Special Operations Joint Policy Board (“SOPB
Board”).
WHEREAS, the SOPB Board is comprised of various agencies (“Full Participating Agencies or
“FPAs”) in Snohomish County that contribute skilled personnel, equipment, and/or other
resources for responding to hazardous materials (HAZMAT) and technical rescue (TR) incidents
(collectively referred to as “Special Operations Services”) throughout Snohomish County; and
WHEREAS, the FPAs have entered into an Interlocal Agreement Regarding the Snohomish
County Special Operations Joint Policy Board (the “SOPB Agreement”) to provide funding for
the acquisition of equipment and resources necessary to provide Special Operations Services;
and
WHEREAS, Affiliate Agency desires to become an Affiliate Agency pursuant to the SOPB
Agreement; and
WHEREAS, subject to approval of the SOPB, agencies outside of Snohomish County may
participate in this agreement.
NOW, THEREFORE, in consideration of the following mutual agreements, the sufficiency of
which is hereby acknowledged, the parties agree as follows:
Section 1: Authority and Prior Agreements.
The parties to this Affiliation Agreement, exercising the powers granted to them by statute or by
official organizational authority, enter into this Affiliation Agreement for the purposes identified in
Section 2.
This Affiliation Agreement shall, on the Effective Date, supersede and replace all prior
agreements hereto relating to the purpose and funding of SOPB.
Section 2: Purpose.
The purpose of this Affiliation Agreement is to establish mechanisms and protocols to fund the
acquisition and ongoing maintenance and repair of equipment and resources necessary to
provide Special Operations services throughout Snohomish County.
Section 3: Duration of Agreement.
This Affiliation Agreement shall commence on date of execution (“Effective Date”) and shall
remain in effect until terminated. This Affiliation Agreement shall terminate concurrently with the
termination of the SOPB FPA Agreement. Alternatively, an Affiliate Agency may terminate this
INTERLOCAL AGREEMENT - 8
Affiliation Agreement by providing written notice to the SOPB Board on or before June 1. The
termination shall be effective December 31 of the same year.
Section 4: Funding Responsibility and Budget.
Affiliate Agency agrees to pay those amounts as assessed by the SOPB Board.
Section 5: Compensation for Special Operations Services.
In consideration of the financial and other contributions by the FPAs, as outlined herein, the
SOPB Board and the parties hereto agree that an FPA shall not be billed for Special Operations
Services received by such FPA.
Invoices shall be payable within 45 days of the due date of the invoice; failure to timely pay an
invoice shall constitute a default under the terms of this agreement.
Section 6: Indemnification.
Each party to this Affiliation Agreement shall defend, indemnify, and hold the SOPB Board,
other FPAs, Affiliate Agencies, and their agents, employees, and/or officers, harmless from, and
shall process and defend, at its own expense, any and all claims, demands, suits, penalties,
losses, damages, or costs of whatsoever kind or nature brought against them arising out of or
caused by the indemnifying party’s negligent acts and/or omissions. Nothing in this Affiliation
Agreement shall be construed to require any party to defend, indemnify, and hold harmless any
other party against any liability to the extent it arises from or is caused by the negligence or fault
of the other party, its agents, employees, and/or officers.
Section 7: Applicable Law.
This Affiliation Agreement shall be governed by and construed according to the laws of the
State of Washington. Nothing in this Affiliation Agreement shall be construed as altering or
diminishing the rights or responsibilities of the parties as granted or imposed by State law. In
the event that any litigation may be filed between the parties regarding this Affiliation
Agreement, the parties agree that venue shall rest in the Superior Court of Snohomish County,
Washington.
Section 8: Disputes.
The parties agree to attempt mediation prior to the filing of any legal action, but mediation shall
not be a condition precedent to filing a legal action. Venue for any disputes shall lie exclusively
in Snohomish County Superior Court.
Section 9: No Third Party Benefit.
It is agreed that this Affiliation Agreement does not create a partnership or joint venture
relationship between the parties and does not benefit or create any rights in any third party.
Section 10: Entire Agreement.
INTERLOCAL AGREEMENT - 9
This Affiliation Agreement constitutes the entire agreement between the parties and supersedes
all prior negotiations, representations, and agreements between the parties relating to the
subject matter hereof. This Affiliation Agreement may be amended or modified only by written
instrument signed by the parties hereto.
Section 11: Savings.
Should any provision of this Affiliation Agreement be deemed invalid or inconsistent with any
federal, state, or local law, ordinance or regulation, the remaining provisions shall continue in full
force and effect.
Section 12: Filing.
A copy of this Affiliation Agreement shall be filed with the Snohomish County Auditor.
Section 13: Survivability.
All covenants, promises, and performances that are not fully performed as of the date of
termination shall survive termination as binding obligations.
Section 14: No Waiver.
No failure by either party to insist upon the strict performance of any covenant, duty, agreement,
or condition of this Affiliation Agreement, or to exercise any right or remedy for a breach thereof,
shall constitute a waiver of any such breach or any other covenant, agreement, term or
condition. No waiver shall affect or alter this Affiliation Agreement, and each and every
covenant, agreement, term, and condition of this Affiliation Agreement shall continue in full force
and effect with respect to any other then existing or subsequent breach thereof.
Section 15. Neutral Authorship.
Each of the provisions of this Affiliation Agreement has been reviewed and negotiated, and
represents the combined work product of both parties. No presumption or other rules of
construction, which would interpret the provisions of this Affiliation Agreement in favor of, or
against, the district preparing the same shall be applicable in connection with the construction or
interpretation of any of the provisions of this Affiliation Agreement.
Section 16: Counterparts. This Agreement may be executed in any number of counterparts,
and each such counterpart hereof shall be deemed to be an original instrument, but all such
counterparts together shall constitute but one agreement.
Section 17: Recording. A copy of the Agreement shall be filed with the Snohomish County
Auditor’s Office.
INTERLOCAL AGREEMENT - 10
IN WITNESS WHEREOF, the parties have executed this Affiliation Agreement as of the first
date written below.
SNOHOMISH COUNTY SPECIAL
OPERATIONS JOINT POLICY BOARD
____________________________________ ___________________________________
Name Printed Agency
____________________________________ ___________________________________
Signature Title
____________________________________
Date
City of Arlington
Council Agenda Bill
Item:
WS#6
Attachment
D
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
Extension of the SR9 Coalition Agreement through December 31, 2013
ATTACHMENTS:
Contract & Scope of Work will be available Monday night
DEPARTMENT OF ORIGIN
Executive
EXPENDITURES REQUESTED: $6,750
BUDGET CATEGORY: GF - Other General Government Services
LEGAL REVIEW:
DESCRIPTION:
As previously discussed with the Council, the City entered into an Interlocal Agreement to
jointly fund the costs of lobbying activities for the SR 9 Coalition. The parties to the
agreement are the cities of Arlington, Lake Stevens, Marysville, and Snohomish. The parties
wish to extend the agreement and the contract with Strategies 360 through December 31,
2013. The costs of the agreement will change to $3,000 during the Legislative Session and 1
month preceding and succeeding the session, and $1,500 for the six months outside of the
Legislative Session. The costs for the services are split equally between the participating
cities. The City has budgeted for this service.
HISTORY:
The City has been a participant in the SR9 Coalition since its formation. The Council
approved an amendment to the agreement in July 2011 and in April 2012. The SR 9
Coalition was formed in order to secure funding for the necessary improvements to SR 9
and ensure that our best interests are represented in the decision-making processes of the
Washington State Legislature and the Washington State Department of Transportation.
Council member Nelson and Public Works Director Jim Kelly serve on the SR 9 Coalition.
ALTERNATIVES
Do not authorize the extension.
RECOMMENDED MOTION:
No action at this time. Council will be asked to extend the SR9 Coalition Agreement
through December 31, 2013 at the next Council meeting.
City of Arlington
Council Agenda Bill
Item:
WS #7
Attachment
E
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
2013 Budget
ATTACHMENTS:
Ordinance adopting the 2013 Budget
2013 Draft Budget
DEPARTMENT OF ORIGIN
Finance – Contact Jim Chase, 360-403-3422
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The City Council is required, following public hearing, to adopt the City’s budget by
December 31st of each year. The City Council will be requested to adopt the 2013
budget by ordinance at the December 3, 2012 City Council meeting.
HISTORY:
The City Council received the preliminary 2013 budget on September 29, 2012 and the
draft budget on November 13, 2012. The Council and City staff have discussed the 2013
budget at Council workshops, including most recently on November 13, 2012.
ALTERNATIVES
RECOMMENDED MOTION:
No action at this time.
City of Arlington
Council Agenda Bill
Item:
WS #8
Attachment
F
COUNCIL MEETING DATE:
November 26, 2012
SUBJECT:
Hotel Motel Tax Distributions for 2013
ATTACHMENTS:
1) Spreadsheet listing applications and funding recommendations
2) Applications
3) Minutes from the October 24th 2013 Committee meeting
4) Sample Contract
DEPARTMENT OF ORIGIN
Finance
EXPENDITURES REQUESTED: $77,929
BUDGET CATEGORY: Hotel-Motel Tax Fund
LEGAL REVIEW:
DESCRIPTION:
For the 2013 funding process, 13 applications were received totaling $131,853. The
Lodging Tax Committee met on October 24th to review and make recommendations for
funding. 8 applications were approved for funding totaling $77,929.
Organizations who are awarded the funds will be required to enter into a contract with
the City and abide by the terms.
The City received $73,394 in 2011 and is projected to receive about $75,000 in 2012.
HISTORY:
The City began collecting a 2% Hotel-Motel Tax in 2005. Revenues generated from the
tax are to be used for tourism promotion and tourism-related facilities.
ALTERNATIVES
1) Table for additional Review
2) Take no action
RECOMMENDED MOTION:
No action at this time.
Hotel / Motel
Project Project Total Sponsor Tax 66.67% Limit Committee
Sponsor/Contracto Title Project Match Reques or requested Recommends
Arlington EAA Fly-in Promotion/advertising fly-in 57,200.00$ 32,200.00$ 25,000.00$ 25,000.00$ 25,000.00$
Arlington Arts Council AAC's popular music concert's at BPAC 22,500.00$ 7,500.00$ 15,000.00$ 15,000.00$ 15,000.00$
Arlington/Smokey Point C of C
4th of July Events (Carnival and Fireworks
Show), Peddle Paddle Puff Triathlon and Parade 12,453.00$ 3,753.00$ 8,700.00$ 8,293.70$ 8,294.00$
Arlington/Smokey Point C of C Smokey Point BBQ Cook-Off and Market Place 10,880.00$ 5,440.00$ 5,440.00$ 5,440.00$ 5,440.00$
Arlington/Smokey Point C of C Visitor Information Center 17,018.00$ -$ 14,018.00$ 11,333.99$ 5,700.00$
Arlington/Smokey Point C of C DABA Events 14,000.00$ 7,000.00$ 7,000.00$ 7,000.00$ 7,000.00$
Arlington/Smokey Point C of C Self-Guided Cyber Tour of Arlington 13,510.00$ 8,355.00$ 5,155.00$ 5,155.00$ 5,155.00$
Olympic Ballet Theatre The Nutcracker in Arlington 70,350.00$ 66,350.00$ 4,000.00$ 4,000.00$ -$
City of Arlington Eagle Festival 8,772.00$ 3,572.00$ 5,200.00$ 5,200.00$ -$
City of Arlington Entryway Signs into Arlington 22,400.00$ 7,400.00$ 15,000.00$ 14,918.40$ -$
City of Arlington Haller Park Access to the Centennial Trail 30,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ -$
City of Arlington Summer Events in the Parks 9,600.00$ 3,260.00$ 6,340.00$ 6,340.00$ 6,340.00$
City of Arlington Wayfinding Signs 9,000.00$ 3,000.00$ 6,000.00$ 6,000.00$ -$
-$ -$ -$ -$ -$
TOTALS 297,683.00$ 162,830.00$ 131,853.00$ 128,681.09$ 77,929.00$
Estimated amount available to Fund Projects 80,000.00$
Hotel / Motel Funding Applications for 2013
Meeting of the Arlington Lodging Tax Committee
October 24, 2012
Meeting called to order at 4:00 pm
Present at the meeting:
Chris Raezer, Chairperson – City Councilmember,
Laura Kuhl, Mary Ann Monty, Jessica Stickles – Committee members
Allen Johnson, City Administrator
Jim Chase, Finance Director
Absent: Marilyn Kirkpatrcik, Committee member
Mr. Chase had previously forwarded the applications electronically to all members. The applications
were reviewed and discussed.
Discussion was had regarding what could actually be called tourism promotion and what was not. In the
publication – A Revenue Guide for Washington Cities, tourism promotion is defined as:
Activities, operations, and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and
welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing of or the operating of special events and festivals designed to attract tourists.
There was over $126,683 in total applications with only $80,000 available to spend.
Legislation regarding the operations of tourism promotion facilities is scheduled to end in June 2013.
The legislature may elect to extend that date, but at this time we do not know that. In the past we have
provided funds to the Visitors Information Center (VIC) to pay the monthly rent and operate the facility.
Funding below for the VIC is half of what was requested.
The 2013 Eagle Festival’s funding is already in place since that applications was approved in April 2012.
The 2014 application will be reviewed with the rest of the applications in the fall of 2013.
The Committee approved funding for the following;
Fly-In for $25,000,
Arlington Art Council’s Music concerts at BPAC for $15,000,
Arlington-Smokey Point Chamber of Commerce for the 4th of July activities for $8,294,
Arlington-Smokey Point Chamber of Commerce for the BBQ Cook-Off and Market Place for $5,440,
Arlington-Smokey Point Chamber of Commerce for the V.I.C. for $5,700,
(In 2007 the Legislature expanded the use of the tax to include the operation of tourism related
facilities and their operation. This expanded use will expire on June 30, 2013. The VIC requested
more funding but we could not accommodate the request due this restriction.)
D.A.B.A. Events for $7,000,
Arlington-Smokey Point Chamber of Commerce for Self-Guided Cyber Tour of Arlington for $5,155,
City of Arlington Recreation for the Summer Events in the Park, $6,340.
These applications total $77,929.
Not funded due to availability of funds were the following:
Olympic Ballet Theatre for the Nutcracker performance, $4,000.
Not funded due to the committees interpretation of tourism promotion.
The committee felt several applications did not meet that definition. Those not receiving funding were;
City - Entryway Signs into Arlington, $14,918,
City - Haller Park Access to the Centennial Trail, $15,000, and
City - Wayfinding Signs, $6,000.
Although nice to have, they did not specifically promote tourism.
The meeting was adjourned at 4:45 pm.
Signed,
Jim Chase, Finance Director
1
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CONTRACTOR:
ADDRESS:
PROJECT:
AMOUNT: $
FUND SOURCE: City of Arlington Hotel Motel Tax
TERMINATION: December 31, 2013
CONTRACT FOR HOTEL/MOTEL FUND PROJECTS
THIS AGREEMENT between the City of Arlington (“City”) and Xxxxxx (“Contractor”);
WITNESSETH, that the parties agree as follows:
1. Scope of Services to be Performed by Contractor. As defined in Attachment A appended
hereto.
2. Time of Performance. The Contractor is to complete the work required by this Contract
no later than December 31, 2013.
3. Compensation. The City will pay the Contractor for services as set forth in Attachment
A, appended hereto. On completion of the work, the Contractor will submit properly executed
invoices indicating hours expended and/or work performed as appropriate and consistent with the
schedule of work outlined in Attachment A, “Scope of Work”. Total charges on this project shall
not exceed $.
4. Credit. Any publications or advertising produced as a result of this project will
prominently feature the following credit: MADE POSSIBLE IN PART BY ASSISTANCE
FROM THE CITY OF ARLINGTON HOTEL-MOTEL TAX FUND.
5. Copyrights. Where activities supported by this contract produce original books, articles,
manuals, films, computer programs or other materials, the Contractor may copyright such
materials upon obtaining the prior written approval of the City: PROVIDED that the City
receives a royalty-free, non-exclusive and irrevocable license to reproduce, publish or use such
material. Where such license is exercised, appropriate acknowledgment of Contractor's
contribution will be made.
6. Changes. This Contract may be modified as to terms of performance, terms relating to
compensation, or other matters upon mutual agreement of the parties, and shall become effective
only upon written amendment to this Contract, such amendment to be executed by both parties.
2
(27-415 SJP/pb)
7. City Review/Approval. Upon submittal of any report or other information required by the
scope of the work, the City may, following review by the City, accept such work or reject it, or
request such modification or additions as it deems appropriate. Payment for such work will not
be made until the work is accepted by the City.
8. Access to Books/Records. The City may, at reasonable times, inspect the books and
records of the Contractor relating to the performance of this Contract.
9. Hold Harmless. The Contractor shall protect, save harmless, indemnify and defend, at its
own expense, the City, its elected and appointed officials, officers, employees and agents, from
any loss or claim for damages of any nature whatsoever, arising out of the performance of this
Contract, including claims by Contractor's employees or third parties, except for those damages
solely caused by the negligence or willful misconduct of the City, its elected and appointed
officials, officers, employees or agents.
10. Legal Requirements. The Contractor shall comply with all applicable federal, state and
local laws in performing this Contract.
11. Termination.
a. If the Contractor breaches any of its obligations hereunder, and fails to cure the same
within ten (10) days of written notice to do so by the City, the City may terminate this Contract,
in which case the City shall pay the Contractor only for the costs of services accepted by the City
prior to the City's notice of termination, in accord with the schedule referenced in section 3.
b. The City may terminate this Contract upon thirty (30) days written notice to the
Contractor for any reason other than stated in subsection (a) of this section, in which case the
City shall pay the Contractor for all costs incurred by the Contractor in performing the Contract
in accord with the schedule referenced in section 3.
c. Termination shall not affect the rights of the City under section 4, 5, 7, 8 and 9 hereunder.
12. Exercise of Rights or Remedies. Failure of either party to exercise any rights or remedies
under this Contract shall not be a waiver of any obligation by either party and shall not prevent
either party from pursuing that right at any future time.
13. Records. Contractor must maintain adequate records to support billings. Said records
shall be maintained for a period of five (5) years after completion of this Contract by the
Contractor. The City or any of its duly authorized representatives shall have access to any books,
documents or papers and records of the Contractor which are directly related to this Contract for
the purposes of audit examinations, excerpts or transcripts. Expenditures under this Contract
which are determined by audit to be ineligible for reimbursement and for which payment has
been made to the Contractor shall be refunded to the City by the Contractor.
3
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14. Independent Contractor. Contractor agrees that Contractor will perform the services
under this agreement as an independent contractor and not as an agent, employee or servant of
the City. The parties agree that the Contractor is not entitled to any benefits or rights enjoyed by
employees of the City. Contractor specifically has the right to direct and control Contractor's
own activities in providing the agreed services in accordance with the specifications set out in
this agreement.
15. Consent to Delegate. The Contractor shall not subcontract, assign or delegate any of the
rights, duties or obligations covered by this agreement without the prior express written consent
of the City.
16. Entire Agreement. This document constitutes the entire agreement between the parties.
CONTRACTOR:
_____________________________________ Date: _________________________
CITY OF ARLINGTON
_____________________________________ Date: _________________________
James W. Chase, Finance Director
4
(27-415 SJP/pb)
ATTACHMENT A
______________________________
PROJECT SCOPE OF WORK AND BUDGET
CONTRACTOR:
PROJECT:
SCOPE OF WORK
1. Xxxxx (“Contractor”) will receive from City of Arlington (“City”) the amount of $ .
Funds will reimburse the Contractor for eligible expenses incurred in executing the project more
fully described in Attachment B appended hereto. Funds will reimburse the Contractor for
eligible expenses incurred in executing the project more fully described in Attachment B
appended hereto.
2. The period of this Contract shall run through December 31, 2013.
3. The Contractor will ensure that a substantial amount of any promotional materials
underwritten in whole or in part by City funds will be directed at recipients outside of City of
Arlington to ensure that out-of-city visitors are attracted. This will be accomplished by mailing
materials out of the city and/or by placing appropriate materials with the Snohomish County
Tourism Bureau. Any electronic advertising funded by this contract will be substantially directed
at audiences outside of City of Arlington.
4. For the purposes of this project, expenses eligible for reimbursement are defined as those
listed in the “CITY” column of the budget below. Invoices to the City from the Contractor will
include itemized receipts for all eligible expenditures for which the Contractor seeks
reimbursement. In addition, if City funds underwrite in whole or in part any printed materials,
print advertising or broadcast medium advertising, the Contractor will submit with the
Contractor's reimbursement request for associated costs incurred: three (3) copies of printed
materials; one copy of each print advertisement as printed; and one copy of the text of each
broadcast medium advertisement. City funds will not be used to reimburse any expenses
incurred by the Contractor which provide direct promotional benefit to a specific private business
entity. In order to ensure timely closeout of this project, the Contractor will submit final
invoicing to the City for this project no later than December 31, 2013. Also, by December
31, 2013, the Contractor will provide to City a final report summarizing project activity
and summarize how grant funds have enhanced cultural tourism in the City of Arlington.
October 2012 Financial Report Jim Chase, Finance Director
Sales Tax dollars received in October (for August sales) were $23,018 more than the amount received for
the same month in 2011. Collections for 2012 are $13,883 ahead of last year’s total at the end of
October!
Building Permits revenues have now reached $328,313. The 2012 budget is $180,000. $179,364 has
been received in Plan Check Fees. The budget for Plan Check Fees is $50,000.
Fines and Forfeitures revenues from traffic enforcement continue to be a concern as we have received
just 66.7% of budgeted revenues through October. I have included a graph in the Revenue Charts
showing the history of collections.
The Emergency Medical Service Fund has received only 75.9% of Transport fees through October. In
August, the transport fees were increased to help provide additional revenues to support the fund.
Motor Vehicle Fuel Tax collections still remain behind budget projects. Only 79.8% of the budget has
been received through October.
Included in the Financial Reports are the revenue charts and operating statements for each fund.
Funds highlighted this month are the Cemetery Pre-Need Trust Fund and the Cemetery Endowment
Care Trust Fund.
Cemetery Pre-Need Trust Fund
The Cemetery Pre-Need Trust Fund is used to account for the pre-sale of burial items. People can pre-
purchase grave liners and markers in advance and not have to worry about these items when the time
comes.
Cemetery Endowment Care Trust Fund
The Cemetery Endowment Care Trust Fund is used to account for principal trust amounts received and
related investment interest income. The interest income portion can be transferred to the Cemetery
Fund for perpetual care of the grounds.
These are the last of the funds to be described in these monthly reports.
General Fund Revenue Charts
Property Taxes
2008 2009 2010 2011 2012
Jan 2,065$ 9,953$ 10,730$ 43,863$ 13,735$ Jan
Feb 16,522 6,463 4,965 6,939 8,731 Feb
March 31,263 47,312 50,930 36,300 69,232 March
April 62,724 89,039 180,793 121,892 213,717 April
May 866,220 1,006,203 874,964 1,021,034 935,094 May
June (28,443) (15,120) 56,580 24,760 21,831 June
July 6,881 14,530 12,989 8,241 23,700 July
Aug 5,477 7,679 (68,052) 9,547 4,589 August
Sept 11,808 44,029 18,000 37,485 40,360 Sept
Oct 73,330 79,762 94,000 318,247 157,685 October
Nov 818,761 894,923 878,989 743,089 - Nov
Dec 22,633 8,876 50,453 17,201 - Dec
1,889,242 2,193,649 2,165,341 2,388,598 1,488,674
2012 Budget 2,392,000
62.24%
Retail Sales Taxes - 1%
2008 2009 2010 2011 2012
Jan 271,640$ 221,227$ 226,180$ 231,247$ 248,861$ Jan
Feb 356,148 280,181 271,533 327,957 285,165 Feb
March 268,175 224,708 200,501 198,195 219,727 March
April 274,578 206,233 240,071 236,714 234,622 April
May 317,981 240,634 258,531 276,830 270,011 May
June 281,195 236,531 252,005 244,488 242,401 June
July 311,099 251,301 252,678 250,540 265,711 July
August 325,121 302,202 284,617 277,164 265,845 August
Sept 290,051 287,843 256,168 250,027 251,684 Sept
October 258,291 241,080 250,811 247,503 270,521 October
Nov 293,780 276,283 270,709 250,547 - Nov
Dec 248,057 237,530 211,020 242,434 - Dec
3,496,116 3,005,753 2,974,824 3,033,646 2,554,548
2012 Budget 3,000,000
85.15%
Snoh. Co. Criminal Justice Sales Tax - 0.1%
2008 2009 2010 2011 2012
Jan 20,604$ 17,595$ 17,577$ 18,911$ 18,796$ Jan
Feb 28,899 23,312 23,396 23,935 24,853 Feb
March 18,577 16,671 15,746 16,203 16,396 March
April 18,891 16,111 16,622 15,930 17,518 April
May 22,927 18,775 18,464 18,149 19,753 May
June 19,611 16,809 16,923 19,007 18,864 June
July 20,296 17,565 17,595 18,988 19,693 July
Aug 22,768 20,156 20,382 20,627 20,735 August
Sept 20,611 18,447 19,363 19,160 20,877 Sept
Oct 20,663 18,646 18,608 19,420 21,149 October
Nov 21,947 19,417 20,368 20,146 - Nov
Dec 19,304 17,356 18,100 18,477 - Dec
255,099 220,861 223,144 228,953 198,634
2012 Budget 230,000
86.36%
$1,600,000
$1,800,000
$2,000,000
$2,200,000
$2,400,000
$2,600,000
$2,800,000
$3,000,000
2008 2009 2010 2011 2012
Retail Sales Tax - 1%
$160,000
$170,000
$180,000
$190,000
$200,000
$210,000
$220,000
2008 2009 2010 2011 2012
Crim. Justice Sales Tax
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2008 2009 2010 2011 2012
Property Taxes
2
Streamlined Sales Tax Mitigation Payments
2008 2009 2010 2011 2012
Jan -$ -$ -$ -$ -$ Jan
Feb - - - - - Feb
March - 32,850 29,743 25,024 25,377 March
April - - - - - April
May - - - - - May
June - 14,024 29,860 25,161 21,824 June
July - - - - - July
Aug - - - - - August
Sept - 23,290 29,672 25,321 24,388 Sept
Oct - - - - - October
Nov - - - - - Nov
Dec 46,329 29,911 25,000 25,266 - Dec
46,329 100,074 114,275 100,771 71,589
2012 Budget 100,000
71.59%
Utility Tax - Water
2008 2009 2010 2011 2012
Jan 11,792$ 12,919$ 13,013$ 15,779$ 16,437$ Jan
Feb 11,863 10,737 13,288 15,103 16,565 Feb
March 11,773 14,718 15,760 16,090 14,824 March
April 13,015 12,023 15,815 16,578 15,535 April
May 12,045 13,328 18,173 15,477 15,627 May
June 11,410 12,398 19,322 15,690 15,025 June
July 15,058 13,207 18,713 15,706 16,426 July
Aug 14,794 15,319 19,145 16,400 16,612 August
Sept 13,006 16,481 18,250 18,282 18,174 Sept
Oct 15,154 16,890 15,748 19,126 19,380 October
Nov 13,470 18,323 16,826 15,220 - Nov
Dec 12,919 16,399 16,765 14,820 - Dec
156,299 172,744 200,818 194,271 164,605
2012 Budget 215,000 Tax is currently at 5% of gross revenues.
76.56%
Utility Tax - Sewer
2008 2009 2010 2011 2012
Jan 12,708$ 15,610$ 15,073$ 18,513$ 20,707$ Jan
Feb 14,944 10,737 15,058 17,132 20,725 Feb
March 12,642 17,565 17,034 20,022 21,603 March
April 15,185 13,377 18,369 18,484 19,030 April
May 13,278 16,063 19,702 20,239 21,424 May
June 13,756 13,970 23,506 18,908 21,995 June
July 15,212 16,063 18,734 19,883 21,987 July
Aug 16,220 15,480 17,617 19,567 22,954 August
Sept 15,538 16,445 18,174 19,746 21,957 Sept
Oct 15,467 14,719 16,143 21,101 22,633 October
Nov 13,055 16,854 18,069 18,874 - Nov
Dec 15,610 15,368 18,097 20,577 - Dec
173,617 182,252 215,576 233,046 215,015
2012 Budget 250,000 Tax is currently at 5% of gross revenues.
86.01%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
2008 2009 2010 2011 2012
Streamlined Sales Tax
$0
$50,000
$100,000
$150,000
$200,000
2008 2009 2010 2011 2012
Utility Tax - Water
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2008 2009 2010 2011 2012
Utility Tax - Sewer
3
Utility Tax - Natural Gas
2008 2009 2010 2011 2012
Jan 84,677$ 76,095$ -$ 36,179$ 35,573$ Jan
Feb - - 78,413 41,081 33,778 Feb
March - - - 30,449 29,154 March
April 111,768 154,007 94,519 39,426 32,759 April
May 5,289 - - 25,634 24,199 May
June 6,260 - - 23,779 15,727 June
July 73,721 67,871 - 13,874 11,422 July
Aug 5,430 - 62,496 9,629 9,355 August
Sept 3,700 - - 8,946 7,886 Sept
Oct 27,851 17,739 31,198 8,717 7,252 October
Nov - 8,348 12,042 12,464 - Nov
Dec - - 21,772 22,809 - Dec
318,696 324,061 300,440 272,987 207,105
2012 Budget 325,000 Tax is currently at 6% of gross revenues.
63.72%
Utility Tax - Cable TV
2008 2009 2010 2011 2012
Jan 41,789$ -$ 57,070$ 19,754 20,349$ Jan
Feb - 54,091 - 20,393 - Feb
March - - - 20,296 40,313 March
April 42,778 - - 19,945 20,432 April
May - 53,136 56,981 20,130 20,416 May
June - - - 19,714 20,436 June
July 51,202 53,857 59,413 19,761 49,691 July
Aug - - - 20,146 - August
Sept - - - 19,641 58,417 Sept
Oct 52,392 55,308 59,514 19,687 - October
Nov - - 20,979 20,862 - Nov
Dec - - 20,345 20,360 - Dec
188,160 216,392 274,302 240,689 230,054
2012 Budget 370,000 Tax changes from 6% to 8% in March 2012.
62.18%
Utility Tax - Telephone
2008 2009 2010 2011 2012
Jan 95,152$ 88,965$ 86,694$ 49,514$ 48,104$ Jan
Feb 46,408 37,525 30,381 47,162 46,413 Feb
March 51,524 35,359 39,877 47,001 45,922 March
April 93,367 86,993 88,806 49,593 47,991 April
May 45,557 36,626 38,157 48,868 44,896 May
June 40,653 36,283 39,605 47,980 45,113 June
July 86,661 85,034 84,164 49,151 47,858 July
Aug 47,545 38,005 29,395 47,501 46,408 August
Sept 37,072 36,847 30,590 48,418 47,018 Sept
Oct 85,747 84,934 91,407 48,145 46,568 October
Nov 38,811 37,066 49,004 46,999 - Nov
Dec 37,031 35,740 51,966 47,294 - Dec
705,529 639,376 660,046 577,626 466,291
2012 Budget 600,000 Tax currently at 6% of gross revenues.
77.72%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
2008 2009 2010 2011 2012
Utility Tax - Nat. Gas
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2008 2009 2010 2011 2012
Utility Tax - Cable TV
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2008 2009 2010 2011 2012
Utility Tax - Telephone
4
Utility Tax - Electricity
2008 2009 2010 2011 2012
Jan 68,584$ 85,254$ 89,193$ 85,675$ 90,775$ Jan
Feb 42,022 45,564 47,266 45,924 52,732 Feb
March 74,167 88,361 84,004 85,151 91,009 March
April 39,848 46,327 49,177 52,944 54,791 April
May 76,806 74,454 73,938 78,401 95,590 May
June 37,999 35,509 38,623 42,306 49,079 June
July 66,617 63,927 62,864 66,531 80,553 July
Aug 35,593 32,027 35,312 33,892 45,026 August
Sept 62,350 61,434 61,005 66,854 70,885 Sept
Oct 31,897 33,812 34,659 30,989 49,562 October
Nov 69,761 68,237 68,018 70,805 - Nov
Dec 33,238 33,372 44,113 39,772 - Dec
638,882 668,279 688,172 699,244 680,002
2012 Budget 810,000 Tax changes from 5% to 6% in March 2012.
83.95%
Utility Tax - Solid Waste (Garbage)
2008 2009 2010 2011 2012
Jan 8,198$ 8,266$ 9,204$ 10,912$ 10,959$ Jan
Feb 8,594 8,165 8,907 10,495 10,516 Feb
March 9,084 8,696 9,912 10,794 11,108 March
April 9,532 9,914 9,901 10,148 10,678 April
May 9,604 10,282 10,132 10,848 11,279 May
June 9,353 9,786 10,013 10,104 10,929 June
July 9,613 10,497 10,452 10,781 11,397 July
Aug 9,169 10,088 9,906 9,984 18,774 August
Sept 9,447 10,936 10,477 10,419 46,317 Sept
Oct 9,346 9,556 9,959 10,586 26,297 October
Nov 9,678 9,912 10,754 11,150 - Nov
Dec 8,722 9,929 10,178 10,479 - Dec
110,340 116,028 119,795 126,700 168,254
2012 Budget 199,000 Tax changes from 5% to 8% in March 2012.
84.55%
Gambling Taxes
2008 2009 2010 2011 2012
Jan 6,096$ 1,665$ 2,141$ 9,892$ 10,232$ Jan
Feb - 38,202 26,034 4,270 9,479 Feb
March - - - 12,809 9,781 March
April 5,597 4,988 5,619 7,503 12,224 April
May - 43,661 22,153 5,894 10,528 May
June - - - 8,238 9,011 June
July 3,760 2,020 2,081 8,521 7,626 July
Aug - 49,602 26,093 7,435 10,036 August
Sept - - 1,580 6,790 8,374 Sept
Oct 2,435 1,787 22,631 7,404 14,926 October
Nov 7,559 39,154 9,846 7,689 - Nov
Dec - - 9,517 8,479 - Dec
25,447 181,077 127,695 94,924 102,217
2012 Budget 100,000 Tax on Pull tabs is 5% of gross receipts.
102.22%Tax on card games is 7% in 2012. Up from 6%.
. . . will increase 1% per year and max at 12%.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2008 2009 2010 2011 2012
Utility Tax - Electricity
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
2008 2009 2010 2011 2012
Utility Tax - Garbage
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
2008 2009 2010 2011 2012
Gambling Taxes
5
Cable Franchise Fees
2008 2009 2010 2011 2012
Jan 117$ 704$ 45,192$ 51,054$ 51,635$ Jan
Feb - - - - - Feb
March - - - - - March
April 81 1,205 411 50,673 51,049 April
May - - 44,678 - - May
June - 11,900 - - 33,896 June
July 564 14,364 48,158 50,190 26,112 July
Aug - - - - 16,402 August
Sept - - - - 16,052 Sept
Oct 432 44,951 50,810 50,403 - October
Nov - - - - - Nov
Dec - - - - - Dec
1,194 73,124 189,249 202,320 195,146
2012 Budget 205,000 Tax is 5% of revenues.
95.19%Now require monthly payments in 2012.
Building Permits
2008 2009 2010 2011 2012
Jan 15,461$ 21,462$ 82,320$ 9,672$ 52,758$ Jan
Feb 45,893 21,621 1,380 5,597 45,748 Feb
March 35,278 34,857 12,071 52,830 50,294 March
April 4,790 9,617 5,181 8,303 10,982 April
May 20,828 3,742 1,206 5,445 11,055 May
June 18,487 7,216 4,784 4,461 19,105 June
July 41,661 12,029 7,256 15,101 39,249 July
Aug 11,464 9,805 6,351 14,043 38,617 August
Sept 18,356 7,988 2,072 16,702 36,642 Sept
Oct 32,983 3,603 10,989 50,782 23,863 October
Nov 5,845 6,569 10,118 56,511 - Nov
Dec 54,010 9,594 8,687 15,540 - Dec
305,055 148,103 152,415 254,987 328,313
2012 Budget 180,000 2005 Building Permits totaled $514,359
182.40%2006 Building Permits totaled $407,418
2007 Building Permits totaled $346,953
Liquor Excise Taxes
2008 2009 2010 2011 2012
Jan 19,251$ 20,240$ 21,047$ 20,972$ 21,133$ Jan
Feb - - - - - Feb
March - - - - - March
April 21,085 21,914 22,553 22,886 23,235 April
May - - - - - May
June - - - - - June
July 19,218 19,542 20,196 21,077 21,738 July
Aug - - - - - August
Sept - - - - - Sept
Oct 21,025 21,721 21,541 22,244 - October
Nov - - - - - Nov
Dec - - - - - Dec
80,579 83,417 85,337 87,179 66,106
2012 Budget 90,000
73.45%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
2008 2009 2010 2011 2012
Building Permits
$0
$50,000
$100,000
$150,000
$200,000
$250,000
2008 2009 2010 2011 2012
Cable Franchise Fees
$25,000
$35,000
$45,000
$55,000
$65,000
$75,000
$85,000
$95,000
2008 2009 2010 2011 2012
Liquor Excise Tax
6
Liquor Profits
2008 2009 2010 2011 2012
Jan -$ -$ -$ -$ -$ Jan
Feb - - - - - Feb
March 28,698 28,271 39,961 33,151 23,858 March
April - - - - - April
May - - - - - May
June 28,274 29,750 31,625 37,009 73,882 June
July - - - - - July
Aug - - - - - August
Sept 28,101 34,486 33,192 25,535 40,674 Sept
Oct - - - - - October
Nov - - - - - Nov
Dec 28,075 24,930 32,982 29,280 - Dec
113,148 117,437 137,760 124,975 138,414
2012 Budget 110,000
125.83%
Traffic Infractions
2008 2009 2010 2011 2012
Jan 21,766 21,068 24,910 24,336 20,217 Jan
Feb 29,117 20,599 31,691 22,741 16,844 Feb
March 30,266 26,005 26,876 21,711 24,490 March
April 23,965 25,855 34,754 29,060 24,522 April
May 29,841 22,540 31,967 20,085 18,988 May
June 23,763 27,289 25,789 22,028 22,774 June
July 26,761 21,091 28,503 21,780 21,703 July
Aug 21,465 30,197 24,379 19,147 21,814 August
Sept 22,655 28,098 23,818 20,860 23,095 Sept
Oct 30,660 28,358 22,846 22,151 19,022 October
Nov 19,908 24,580 28,175 22,401 - Nov
Dec 17,039 23,285 22,548 20,459 - Dec
297,204$ 298,965$ 326,256$ 266,759$ 213,469$
Street Fund Revenue
Motor Vehicle Fuel Taxes
2008 2009 2010 2011 2012
Jan 21,651$ 29,365$ 29,365$ 28,999$ 26,401$ Jan
Feb 21,367 25,560 31,059 29,651 31,775 Feb
March 28,407 29,880 28,088 29,230 26,930 March
April 30,212 28,049 27,051 28,331 28,741 April
May 31,399 30,897 31,140 32,958 30,583 May
June 30,774 29,937 30,446 30,897 28,815 June
July 33,392 33,359 32,377 31,626 31,834 July
Aug 31,636 32,554 31,621 33,033 31,981 August
Sept 32,558 34,329 34,057 30,629 32,675 Sept
Oct 33,549 33,887 33,710 34,751 34,224 October
Nov 31,449 31,514 31,670 31,765 - Nov
Dec 36,668 32,226 32,441 32,080 - Dec
363,062 371,557 373,025 373,950 303,960
2012 Budget 381,000
79.78%
$285,000
$290,000
$295,000
$300,000
$305,000
$310,000
$315,000
2008 2009 2010 2011 2012
Motor Vehicle Fuel Taxes
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
2008 2009 2010 2011 2012
Liquor Profits
$100,000
$150,000
$200,000
$250,000
$300,000
2008 2009 2010 2011 2012
Fines & Forfeitures
7
Emergency Medical Services Fund Revenues
Ambulance Transport Fees
2008 2009 2010 2011 2012
Jan 38,796$ 48,382$ 62,999$ 71,482$ 50,563$ Jan
Feb 43,514 40,721 72,652 65,114 46,148 Feb
March 47,219 39,041 78,115 71,991 57,465 March
April 38,172 63,533 71,986 67,123 71,528 April
May 53,560 45,237 65,024 78,858 65,711 May
June 43,665 52,574 58,261 59,627 54,976 June
July 52,497 47,741 55,550 66,288 83,368 July
Aug 30,915 56,235 67,303 64,907 58,235 August
Sept 52,255 56,512 57,123 56,753 65,913 Sept
Oct 49,703 58,141 68,644 97,429 83,881 October
Nov 43,780 41,371 45,428 64,636 - Nov
Dec 62,744 99,207 62,757 49,362 - Dec
556,820$ 648,695$ 765,842$ 813,570$ 637,788$
2012 Budget 840,000
75.93%
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2008 2009 2010 2011 2012
Ambulance Transport Fees
8
GENERAL FUND OPERATING STATEMENT
THROUGH OCTOBER 2012
YTD % OF YTD TOTAL % OF
2012 2012 ANNUAL 2011 2011 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES
TAXES:
-PROPERTY 1,488,674$ 2,392,000$ 62.24%1,628,304$ 2,388,594$ 68.17%
-SALES - 1% City 2,554,546 3,000,000 85.15%2,540,664 3,033,645 83.75%
-SALES - 0.1% SnoCo Crim Just.198,635 230,000 86.36%190,331 228,954 83.13%
-SALES - 0.1% Public Safety - 70,000 0.00%- - 0.00%
-UTILITY 2,170,572 2,816,000 77.08%2,011,032 2,390,609 84.12%
-LEASEHOLD EXCISE 94,958 100,000 94.96%72,769 94,239 77.22%
-GAMBLING 95,678 100,000 95.68%78,755 94,923 82.97%
LICENSES & PERMITS 609,046 463,500 131.40%456,912 534,711 85.45%
INTERGOV REVENUE 632,569 573,500 110.30%697,231 810,683 86.01%
CHARGES FOR SERVICES 2,246,856 2,569,815 87.43%2,250,105 2,732,811 82.34%
FINES & FORFEITURES 213,468 320,200 66.67%223,899 266,759 83.93%
MISC REVENUE 54,441 9,750 558.37%36,745 41,883 87.73%
OTHER FIN SOURCES 124,893 96,060 130.02%396,673 406,673 97.54%
NON-REVENUES 272,524 259,000 105.22%157,434 187,810 83.83%
TOTAL REVENUES 10,756,860 12,999,825 82.75%10,740,854 13,212,294 81.29%
BEGINNING CASH BALANCE 77 - 198,573 198,573
TOTAL SOURCES 10,756,937 12,999,825 10,939,427 13,410,867
EXPENDITURES
LEGISLATIVE 96,125 136,000 70.68%143,790 198,536 72.43%
EXECUTIVE 668,763 768,945 86.97%879,875 1,031,707 85.28%
FINANCE 624,565 739,050 84.51%636,954 756,294 84.22%
LEGAL 51,985 50,000 103.97%63,829 89,822 71.06%
INFORMATION TECHNOLOGY 271,283 317,700 85.39%268,247 307,510 87.23%
MISC - DUES & ASSESSMENTS 200,334 250,875 79.85%226,972 248,740 91.25%
LAW ENFORCEMENT 3,708,275 4,650,582 79.74%3,749,710 4,650,869 80.62%
FIRE CONTROL 1,855,632 2,371,550 78.25%1,964,930 2,328,489 84.39%
ENGINEERING 506,197 609,075 83.11%420,406 501,959 0.00%
RECYCLING 20,100 15,000 134.00%10,270 10,270 0.00%
COMMUNITY DEVEL 504,366 593,775 84.94%706,917 852,779 82.90%
LIBRARY SERVICES 31,612 38,400 82.32%33,447 36,970 90.47%
PARKS & RECREATION 108,031 122,475 88.21%121,941 141,366 86.26%
NON-EXPENDITURES 286,377 260,000 110.15%171,559 211,087 81.27%
DEBT SERVICE 271,287 866,920 31.29%484,915 811,425 59.76%
INTERFUND TRANSACTIONS 734,334 1,071,200 68.55%1,132,927 1,232,967 91.89%
TOTAL EXPENSES 9,939,266 12,861,547 77.28%11,016,689 13,410,790 82.15%
ENDING FUND BALANCE 138,278 77
TOTAL EXPEND & FUND BALANCE 12,999,825$ 13,410,867$
AVAILABLE CASH BALANCE 817,671$ (77,262)$
Percentage of budget allocated to October 83.33%
9
OTHER FUNDS OPERATING STATEMENTS YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS (100 - 199)
- to account for the proceeds of specific revenue sources (other than for major capital projects)
that are legally restricted to expenditure for specified purposes.
FUND 101 STREET
Begin Fund Balance 437$ 1,000$
MV Fuel Taxes 303,960 381,000 79.8%
Interfund Transfers 445,834 575,000 77.5%
Misc. Revenues 128,451 27,200 472.2%
YTD Revenues 878,245 983,200 89.3%
Salaries & Wages 287,443 358,175 80.3%
Personnel Benefits 110,572 126,225 87.6%
Supplies 29,199 56,525 51.7%
Other Services & Charges 196,686 245,260 80.2%
Intergov Serv & Taxes 4,553 6,000 75.9%
Capital Outlays - 1,700 0.0%
Interfnd Payment for Svcs 159,084 189,400 84.0%
YTD Expenditures 787,537 983,285 80.1%
Ending Fund Balance 91,145$ 915$
FUND 104 PROGRAM DEVELOPMENT
Begin Fund Balance 22,814$ 10,000$
YTD Revenues 195,000 100 195000.0%
YTD Expenditures 34,356 - 0.0%
End Fund Balance 183,458$ 10,100$
FUND 107 GROWTH MANAGEMENT
Begin Fund Balance 2,915,659$ 3,400,000$
YTD Revenues 400,527 340,000 117.8%
YTD Expenditures 1,070,856 1,023,000 104.7%
End Fund Balance 2,245,330$ 2,717,000$
FUND 108 EMERGENCY MEDICAL SERVICES
Begin Fund Balance 238,059$ 218,000$
Property Taxes Arlington 596,706 915,000 65.2%
FD #24 54,521 100,000 54.5%
FD #21 215,092 385,000 55.9%
FD #25 25,111 46,000 54.6%
Intergovernmental Grants 1,534 1,600 95.9%
Transport Fees 637,739 840,000 75.9%
Interfund Payments-Airport 100,100 120,120 83.3%
Other Misc.27,135 1,000 2713.5%
Interfund Loan 406,262 - 0.0%
YTD Revenues 2,064,200 2,408,720 85.7%
Salaries & Wages 1,253,124 1,478,575 84.8%
Personnel Benefits 346,753 504,125 68.8%
Supplies 42,499 68,800 61.8%
Other Services & Charges 200,174 264,350 75.7%
Intergov Serv & Taxes 8,912 9,600 92.8%
Non-Expenditures - 3,000 0.0%
Debt Repayment 216,313 - 0.0%
Capital Outlays 463 32,500 1.4%
Interfnd Payment for Svcs 233,687 265,000 88.2%
YTD Expenditures 2,301,925 2,625,950 87.7%
End Fund Balance 334$ 770$
10
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS - Cont.
FUND 109 STREAM COORIDOR RESTORATION
Begin Fund Balance 27,404$ 20,000$
YTD Revenues 2,267 250 906.8%
YTD Expenditures 23 17,000 0.1%
End Fund Balance 29,648$ 3,250$
FUND 114 LODGING TAX
Begin Fund Balance 90,771$ 25,000$
YTD Revenues 62,505 76,000 82.2%
YTD Expenditures 79,246 77,700 102.0%
End Fund Balance 74,030$ 23,300$
FUND 116 CEMETERY
Begin Fund Balance 68,186$ 15,000$
Charges for Services 181,339 187,500 96.7%
Misc 2,106 175 1203.4%
Non-Revenues 9,484 6,000 158.1%
YTD Revenues 192,929 193,675 99.6%
Salaries & Wages 57,257 66,975 85.5%
Personnel Benefits 22,598 30,200 74.8%
Supplies 26,851 30,300 88.6%
Other Services & Charges 16,314 22,275 73.2%
Intergov Serv & Taxes 11,663 10,000 116.6%
Capital Outlays 270 575 47.0%
Interfnd Payment for Svcs 26,813 30,600 87.6%
Interfund Transfers/to Cap Improv 16,400 10,000 164.0%
YTD Expenditures 178,166 200,925 88.7%
End Fund Balance 82,949$ 7,750$
DEBT SERVICE FUNDS (200 - 299)
- to account for the accumulation of resources for, and the payment of, general long-term debt
FUND 212 LID #21
Begin Fund Balance 9,743$ 5,000$
YTD Revenues 113,339 62,100 182.5%
YTD Expenditures 119,000 65,000 183.1%
End Fund Balance 4,082$ 2,100$
CAPITAL PROJECTS FUNDS (300 - 399)
- to account for financial resources to be used for the acquisition or construction of major capital
facilities (other than those financed by proprietary funds and trust funds).
FUND 303 REAL ESTATE EXCISE TAX 1
Begin Fund Balance 17,444$ 10,000$
YTD Revenues 211,253 126,100 167.5%
YTD Expenditures 79,681 102,700 77.6%
End Fund Balance 149,016$ 33,400$
FUND 304 REAL ESTATE EXCISE TAX 2
Begin Fund Balance 3,261$ 1,000$
YTD Revenues 212,821 316,100 67.3%
YTD Expenditures 91,067 312,225 29.2%
End Fund Balance 125,015$ 4,875$
11
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
FUND 305 CAPITAL FACILITIES/BUILDING
Begin Fund Balance 17$ 1,000$
YTD Revenues 24,454 35,800 68.3%
YTD Expenditures 24,471 34,000 72.0%
End Fund Balance -$ 2,800$
FUND 310 TRANSPORTATION IMPROVEMENT
Begin Fund Balance 123,205$ 100,000$
YTD Revenues 1,550,058 7,283,100 21.3%
YTD Expenditures 1,390,801 7,073,300 19.7%
End Fund Balance 282,462$ 309,800$
FUND 311 PARK IMPROVEMENT
Begin Fund Balance 110,481$ 100,000$
YTD Revenues 409,498 55,600 736.5%
YTD Expenditures 283,179 152,000 186.3%
End Fund Balance 236,800$ 3,600$
FUND 312 LIBRARY CAPITAL
Begin Fund Balance 13,446$ 14,000$
YTD Revenues 107 - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 13,553$ 14,000$
FUND 316 CEMETERY CAPITAL IMPROVEMENT
Begin Fund Balance -$ -$
YTD Revenues 18,433 10,100 182.5%
YTD Expenditures 17,960 - 0.0%
End Fund Balance 473$ 10,100$
ENTERPRISE FUNDS (400 - 499)
- an enterprise fund may be used to report activity for which a fee is charged to external users for goods
or services. An enterprise fund is also required for any activity whose principal revenue sources meet
any of the following criteria.
- Debt backed solely by fees and charges
- Legal requirement to recover costs
- Policy decision to recover costs
FUND 401 WATER/SEWER
Begin Fund Balance-Unreserved-Water 1,450,456$ 1,150,000$
Charges for Services 3,187,779 3,799,400 83.9%
Miscellaneous 103,996 18,500 562.1%
Non-Revenues - 5,000 0.0%
YTD Revenues-Water 3,291,775 3,822,900 86.1%
Salaries & Wages 589,189 686,225 85.9%
Personnel Benefits 221,016 258,475 85.5%
Supplies 96,496 100,875 95.7%
Other Services & Charges 222,823 375,780 59.3%
Intergov Serv & Taxes 318,643 378,800 84.1%
Non-Expenditures 750 2,000 37.5%
Capital Outlays - 4,000 0.0%
Debt Service 381,454 185,625 205.5%
Interfund Payment for Services 768,256 915,248 83.9%
Interfund Transfers 1,700 715,000 0.2%
YTD Expenditures-Water 2,600,327 3,622,028 71.8%
End Fund Balance-Unreserved-Water 2,141,904$ 1,350,872$
12
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS - Continued
Begin Fund Balance-Unreserved - Sewer 1,508,459$ 700,000$
Begin Fund Balance-Reserved - Sewer - 479,250
Charges for Services 4,321,583 4,803,600 90.0%
Miscellaneous 76,830 5,000 1536.6%
YTD Revenues-Sewer 4,398,413 4,808,600 91.5%
Salaries & Wages 447,634 548,350 81.6%
Personnel Benefits 169,764 212,450 79.9%
Supplies 168,206 192,750 87.3%
Other Services & Charges 355,654 488,240 72.8%
Intergov Serv & Taxes 306,335 343,100 89.3%
Non-Expenditures - 1,000 0.0%
Capital Outlays 3,319 4,000 83.0%
Debt Service 1,651,858 2,631,850 62.8%
Interfund Payment for Services 787,472 944,493 83.4%
Interfund Transfers 1,700 109,560 1.6%
YTD Expenditures-Sewer 3,891,942 5,475,793 71.1%
End Fund Balance-Reserved-Sewer 479,250 479,250
End Fund Balance-Unreserved-Sewer 2,014,930$ 32,807$
FUND 402 AIRPORT
Begin Fund Balance 355,346$ 5,000$
Rental Income 2,539,716 2,617,565 97.0%
Intergov. Revenues 16,685 - 0.0%
Other Misc Revenues 6,974 42,500 16.4%
Non-Revenues 355,314 322,890 110.0%
TYD Revenues 2,918,689 2,982,955 97.8%
Salaries & Wages 244,651 309,650 79.0%
Personnel Benefits 84,554 100,450 84.2%
Supplies 16,728 34,050 49.1%
Other Services & Charges 227,257 201,500 112.8%
Intergov Serv & Taxes 589 400 147.3%
Non-Expenditures 302,420 313,890 96.3%
Capital Outlays 258,302 379,237 68.1%
Debt Service 98,367 196,675 50.0%
Interfund Payment for Services 1,139,930 1,399,852 81.4%
Interfund Transfers - 11,700 0.0%
YTD Expenditures 2,372,798 2,947,404 80.5%
End Fund Balance 901,237$ 40,551$
FUND 404 W/S REVENUE BOND REDEMPTION
Begin Fund Balance 48,814$ -$
YTD Revenues - - 0.0%
YTD Expenditures 48,814 - 0.0%
End Fund Balance -$ -$
FUND 405 WATER IMPROVEMENT
Begin Fund Balance 5,304,683$ 2,675,000$
YTD Revenues 437,738 861,000 50.8%
YTD Expenditures 1,681,217 1,943,050 86.5%
End Fund Balance 4,061,204$ 1,592,950$
13
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS - Continued
FUND 406 SEWER IMPROVEMENT
Begin Fund Balance 2,898,731$ 2,250,000$
YTD Revenues 783,575 288,000 272.1%
YTD Expenditures 285,748 628,025 45.5%
End Fund Balance 3,396,558$ 1,909,975$
FUND 407 PUBLIC WORKS-UTILITIES ADMINISTRATION
Begin Fund Balance 124,840$ 53,000$
Charges for Services 490,928 589,116 83.3%
Misc. Revenue 2,758 500 551.6%
YTD Revenues 493,686 589,616 83.7%
Salaries & Wages 290,834 336,225 86.5%
Personnel Benefits 110,702 137,675 80.4%
Supplies 3,110 7,000 44.4%
Other Services & Charges 54,381 80,640 67.4%
Interfund Payment for Services 27,834 - 0.0%
Capital Outlays - 7,000 0.0%
YTD Expenditures 486,861 568,540 85.6%
End Fund Balance 131,665$ 74,076$
FUND 408 WWTP IMPROVEMENT & EXPANSION
Begin Fund Balance 1,062,007$ 250,000$
YTD Revenues 425,476 1,000 42547.6%
YTD Expenditures 122,982 105,000 117.1%
End Fund Balance 1,364,501$ 146,000$
FUND 409 SURFACE WATER CAPITAL IMPROVEMENT
Begin Fund Balance 122,898$ 110,000$
YTD Revenues 289,977 182,250 159.1%
YTD Expenditures 298,790 167,000 178.9%
End Fund Balance 114,085$ 125,250$
FUND 410 AIRPORT RESERVE
Begin Fund Balance 1,023,836$ 1,019,323$
YTD Revenues 1,045,431 10,000 10454.3%
YTD Expenditures 572,696 1,019,323 56.2%
End Fund Balance 1,496,571$ 10,000$
FUND 411 W/S BOND RESERVE
Begin Fund Balance 479,248$ -$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 479,248$ -$
14
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS - Continued
FUND 412 STORM WATER MANAGEMENT
Begin Fund Balance 125,061$ 85,000$
Charges for Sevices 573,626 650,025 88.2%
Misc revenue 2,254 1,000 225.4%
YTD Revenues 575,880 651,025 88.5%
Salaries & Wages 126,554 150,675 84.0%
Personnel Benefits 48,154 55,950 86.1%
Supplies 1,750 6,500 26.9%
Other Services & Charges 23,082 29,455 78.4%
Intergov Serv & Taxes 37,245 36,900 100.9%
Interfund Payment for Services 125,855 149,975 83.9%
Debt Service - 50,000 0.0%
Interfund Transfers 160,534 247,250 64.9%
YTD Expenditures 523,174 726,705 72.0%
End Fund Balance 177,767$ 9,320$
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA)
Begin Fund Balance 393,064$ 233,000$
YTD Revenues 235,883 24,500 962.8%
YTD Expenditures 114,005 - 0.0%
End Fund Balance 514,942$ 257,500$
INTERNAL SERVICE FUNDS (500 - 599)
departments or agencies of the governmental unit, or to other governmental units, on a cost-
reimbursement basis.
FUND 501 EQUIPMENT RENTAL - MAINT & OPERATIONS
Begin Fund Balance 47,240$ 10,000$
Rental Fees 354,630 425,510 83.3%
Non-Revenues - Interfund Loan 72,713 200 36356.5%
YTD Revenues 427,343 425,710 100.4%
Operating Supplies 6,764 8,300 81.5%
Fuel 183,043 221,450 82.7%
Other services/Charges 78,116 57,225 136.5%
Vehicle Repairs & Maint.
Police 49,284 28,500 172.9%
Fire 63,538 38,725 164.1%
EMS 36,840 20,000 184.2%
Other 45,130 38,900 116.0%
Interfund Payment for Services 11,860 16,300 72.8%
YTD Expenditures 474,575 429,400 110.5%
End Fund Balance 8$ 6,310$
FUND 503 EQUIPMENT RENTAL REPLACEMENT
Begin Fund Balance 430,653$ 220,000$
YTD Revenues 362,500 424,760 85.3%
YTD Expenditures 64,620 47,000 137.5%
Non-Expenditures - Interfund Loan 72,713 - 0.0%
End Fund Balance 655,820$ 597,760$
15
YTD
OCTOBER BUDGET
FUND NAME 2012 2012 %
INTERNAL SERVICE FUNDS - Continued
FUND 504 PUBLIC WORKS GROUNDS & FACILITIES MAINTENANCE & OPERATIONS
Begin Fund Balance 124,468$ 130,000$
Charges for Services 750,407 903,800 83.0%
Misc. Revenues/Rentals 18,519 18,300 101.2%
Non-Revenues 22,052 27,000 81.7%
790,978 949,100 83.3%
Salaries & Wages 396,792 393,775 100.8%
Personnel Benefits 134,783 128,050 105.3%
Supplies 36,859 70,800 52.1%
Other services/Charges 209,444 378,425 55.3%
Interfund Payment for Services 110,187 87,600 125.8%
Capital Outlays - 1,000 0.0%
Interfund Transfers 1,500 1,500 100.0%
YTD Expenditures 889,565 1,061,150 83.8%
End Fund Balance 25,881$ 17,950$
TRUST FUND (601 - 610)
- to report all trust arangements under which principal and interest benefit individual, private
organizations and other government.
FUND 622 CEMETERY PRE-NEED TRUST
Begin Fund Balance 16,036$ 15,000$
YTD Revenues 127 10,150 1.3%
YTD Expenditures - 10,100 0.0%
End Fund Balance 16,163$ 15,050$
FUND 702 CEMETERY ENDOWMENT
Begin Fund Balance 200,617$ 190,000$
YTD Revenues 13,065 8,000 163.3%
YTD Expenditures - 2,500 0.0%
End Fund Balance 213,682$ 195,500$
16