HomeMy WebLinkAbout03-26-2012_Council Workshop
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CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL
APPROVAL OF THE AGENDA
WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN
1. (5 min) Biosolids Hauling Contract ATTACHMENT A
2. (20 min) Airport Master Plan Update Comprehensive Plan
Amendment
ATTACHMENT B
3. (20 min) February Financial Report ATTACHMENT C
4. (15 min) Hotel-Motel Grant Awards ATTACHMENT D
5. (10 min) Emergency Management Update
6. (5 min) Interlocal Agreement with Snohomish County Department
of Emergency Management
ATTACHMENT E
7. (10 min) Economic Development Update
8. (10 min) Impact Fee & Hook-up Fee Moratorium / Temporary
Suspension
ATTACHMENT F
9. Miscellaneous Council Items
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters on the agenda. Please limit remarks to
three minutes.
EXECUTIVE SESSION
Consideration of real estate lease or purchase or price [RCW 42.30.110(1)(b)-(c)]
ADJOURNMENT
To open all attachments, click here
Arlington City Council Workshop
March 26, 2012 – 7 PM
City Council Chambers ~ 110 E. Third
City of Arlington
Council Agenda Bill
Item:
WS #1
Attachment
A
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
Contract with Cascade Materials & Aggregate for the hauling and land application of biosolids.
ATTACHMENTS:
Contract between City of Arlington and Cascade Materials & Aggregate
DEPARTMENT OF ORIGIN
Public Works
EXPENDITURES REQUESTED: Annual expenditure varies, minimum cost is
$13,394.00 with a not to exceed cost of
$81,000.00 per year.
BUDGET CATEGORY: Fund 401 – Sewer Operating Fund
LEGAL REVIEW:
DESCRIPTION:
The City must contract with a Department of Ecology licensed contractor for the hauling and
land application of biosolids in excess of what the City’s Biosolids Compost Facility (BCF) can
process.
HISTORY:
The City has been under contract with Parker Ag, Inc. for the hauling and land application of
biosolids in excess of what the City’s Biosolids Compost Facility (BCF) can process. Parker Ag
has ceased business operations and the City must find another contractor for hauling biosolids.
Staff issued a Request for Proposal to six DOE licensed contractors and Cascade Materials is the
lowest qualified bidder.
ALTERNATIVES
- Do not Contract with Cascade Materials & Aggregate
- Reissue Request for Proposal
RECOMMENDED MOTION:
No action at this time. At the following Council Meeting the recommendation will be: “I move
to authorize the mayor to sign the contract with Cascade Materials & Aggregate for the hauling
and land application of biosolids, subject to final review by the City Attorney”.
SERVICES CONTRACT
FOR THE
TRANSPORTATION AND LAND APPLICATION
OF
BIOSOLIDS
AND
OTHER RELATED SERVICES
This agreement is made March ___, 2012 by and between Cascade Materials and
Aggregate LLC (Cascade), a Washington limited liability company, and City of Arlington,
Washington (City).
WITNESSETH:
That for and in consideration of the payments and agreements hereinafter mentioned, to
be made and performed by Cascade, the City hereby agrees with Cascade to commence
and complete the following work:
Haul Class B Biosolids to Cascade’s beneficial use facility.
Land apply Class B Biosolids in accordance with Washington
Department of Ecology, and EPA Region 10 rules and regulations.
RECITALS:
The City owns and operates wastewater treatment facilities in Arlington, WA that generate
biosolids as part of their normal business practices.
Cascade provides a service of transporting and land applying biosolids to permitted sites
according to permits issued by Washington State Department of Ecology.
The City and Cascade desire to enter into an agreement whereby Cascade transports and
land applies biosolids from the facility using its own equipment in a manner consistent with
applicable regulations.
The City will dewater the biosolids at their own cost using their own equipment and
properly load the end dumps provided by Cascade for the purposes of transporting the
biosolids to land application sites operated and managed by Cascade.
ARTICLE I — SUMMARY WORK;
Cascade shall provide and furnish at Cascade’s own proper cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide the services in strict accordance with the
conditions and prices stated in this Contract. Cascade’s proposal is made a part of this
Contract; and other documents herein mentioned are a part of this Contract. Cascade
shall do everything required by this Contract and the other documents constituting a part
thereof.
ARTICLE 2—TERM:
The term of this contract shall be for one year from the date it is executed. This contract is
subject to annual funding. This contract may be extended based upon mutual written
agreement.
ARTICLE 3 - PRICE:
Cascade will incur and pay all costs for mobilization, demobilization, transportation, and
land application of biosolids. These costs include fuel, labor, repairs, maintenance, permit
fees, insurance and other associated costs to perform services. Cascade will provide all of
the services outlined herein for the following fee:
$44.98 per scale ton
Invoices will be sent with specific load documentation and data required for Department of
Ecology reporting at a minimum of every month for payment. Payment will be made within
30 days or a late fee of 2.0% will be charged for each 30 days period the payment is late.
ARTICLE 4— CONTRACT:
The Contract Documents, which constitute the entire agreement between the City and
Cascade consist of the following component parts, all of which are as fully a part of this
Contract as if herein set out verbatim, or if not attached, as If hereto attached:
1. This Services Contract.
2. Cascade Proposal Dated December 20, 2011
3. Certificate of Insurance.
ARTICLE 5—SERVICE OF NOTICES:
All notices required to be given hereunder shall be deemed to have been validly given if
delivered in person to the individual named below or delivered at or sent by registered or
certified mail, postage prepaid, to the following addresses:
CONTRACTOR: CITY:
(360) 403-3515
ARTICLE 6— SAFETY:
Cascade shall comply with all applicable safety rules and regulations adopted by the
United States Department of Labor Occupational Safety and Health Administration (OSHA)
or Washington State Department of Labor and Industries, whichever is most restrictive.
The City assumes no duty to insure that Cascade follows the safety regulations issued by
OSHA.
ARTICLE 7—FEDERAL AND STATE REGULATIONS:
Cascade will abide by all Federal and State of Washington laws which are applicable to
the performance of work under this Contract, specifically State of Washington 173-308
WAC, Federal Regulations at 40 CFR Part 503 and the Beneficial Use Facility Permit
issued our sites.
Cascade shall further provide the City with assistance in compliance with state and federal
regulations which controls all biosolids management activities, including hauling and land
application reports and data necessary for the City to file compliance reports with the
Washington state Department of Ecology.
ARTICLE 8— INSURANCE:
Cascade shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by Cascade, its agents, representatives, or
employees.
8.1 Minimum Scope of Insurance. Cascade shall obtain insurance of the types
described below:
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The
City shall be named as an insured under Cascade ‘s Commercial General
Liability insurance policy with respect to the work performed for the City.
c. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
8.2 Minimum Amounts of Insurance. Cascade shall maintain the following
insurance limits:
a. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
b. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
8.3 Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability, Professional
Liability and Commercial General Liability insurance:
a. Cascade 's insurance coverage shall be primary insurance as respects the
City. Any insurance, self-insurance, or insurance pool coverage maintained
by the City shall be excess of the Cascade 's insurance and shall not
contribute with it.
b. The Cascade 's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the City.
8.4 Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII.
8.5 Verification of Coverage. Cascade shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Cascade before commencement of the work.
ARTICLE 9—SPECIAL CONDITIONS:
Cascade shall be solely responsible for applying for any State, Federal, or local permits
for land application of biosolids to the extent that such permits are required by law or
regulation, and compliance therewith.
Any change in regulations and business practices required hereunder that change the
originally outlined assumptions of this contract shall allow either party to request a
modification to this contract. The parties shall negotiate any such requested modifications
in good faith; however any modifications of this contract shall be only by mutual
agreement of both parties.
ARTICLE 10—TERMINATION:
In the event that there has been a breach by the other party of any material term of this
agreement, the non-breaching party, shall give a ten day notice to the breaching party
informing the breaching party of the wrongful act or breach. The offending party shall then
have ten days to cure the breach or problem, and if the offending party does not do so,
then this agreement shall terminate in not less than 30 days from the issue date of the
notice of breech. If the alleged offending party does not agree that the wrongful act or
breach of the agreement has occurred, the parties agree to mediate the problem and give
their best effort to resolve the differences.
ARTICLE 11 - SCOPE OF SERVICES:
Cascade Services will provide for the entire management and operation of the biosolids
land application program. All operational activities will be coordinated through the local
Cascade representative; their contact information is as follows:
Kurt Bartelheimer
ManagerCascade Materials & Aggregate, LLC
PO Box 1716Snohomish WA 98291
425-238-3437
ca_ma@ymail.com
Cascade will provide the following management services in a timely and proper manner:
1. Provide equipment (trailers and yard truck) for the express purposes of the City
staff loading biosolids for transport by Cascade.
2. Collect and test soil samples on application sites.
3. Complete all required biosolids reports, annual or otherwise, related to land
application as required by the State of Washington Department of Ecology and the
United States Environmental Protection Agency.
4. Permit through the Washington Department of Ecology the required land
application sites.
5. Comply with all applicable state and federal laws and regulations regarding its
services hereunder.
6. Provide copies of the above data, tests and reports to City to document
compliance.
The City will provide the following:
1. Sampling and testing of the biosolids according to the standards set forth by
Washington State Department of Ecology.
2. Certifying that the biosolids meet, at a minimum, Class B standards and vector
attraction reduction standards as set forth by the WDE and USEPA.
3. All cost and time associated with dewatering the biosolids using its own equipment.
4. Loading of transport units within legal loading limits.
ARTICLE 12— INDEMNIFICATION
Cascade will defend, protect, indemnify and hold harmless the City its officers, directors,
agents, employees and invitees from and against any and all liability, claims, demands,
losses and expenses of every kind and description including, without limitation, attorney’s
fees, caused by arising out of, resulting from, or in any way incidental to the performance
of this contract, provided that any such liability, claim, demand, damage, loss or expense
is attributable to or caused in whole or in part by any wrongful intentional act or by the
negligent act or omission of Cascade, anyone directly or indirectly employed by or
otherwise associated with Cascade or is caused in whole or in part by Cascade’s failure to
perform its obligations under this contract.
City will defend, protect, indemnify and hold harmless Cascade, its officers, directors,
agents, employees and invitees from and against any and all liability, claims, demands,
losses and expenses of every kind and description including, without limitation, attorney’s
fees, caused by, arising out of, resulting from, or in any way incidental to the performance
of this contract, provided that any such liability, claim, demand, damage, loss or expense
is attributable to or caused in whole or in part by any wrongful intentional act or by the
negligent act or omission of City, anyone directly or indirectly employed by or otherwise
associated with City or is caused in whole or in part by City’s failure to perform its
obligations under this contract.
To the extent of any liability, claim, demand, loss or expense caused by, arising out of,
resulting from, or in any way incidental to the wrongful intentional or negligent acts of both
parties, each party shall indemnify the other proportionately in accordance with
Washington law.
ARTICLE 13- PERMITS AND REPORTS
Cascade Services will be responsible for the preparation of all reports for this project
including both the annual Washington Department of Ecology and United States
Environmental Protection Agency report. The City will provide the proper certification
statements to Cascade for these reports. Copies of all reports, both the formal annual
reports arid periodic performance reports will be provided to the City.
According to the Washington Department of Ecology and Federal regulations, biosolids
are to be tested regularly. As part of Cascade’s effort to assure compliance, Cascade will
collect and analyze samples quarterly. This makes it easier on both parties so that the
data does not have to be tracked down and makes Cascade more effective at
recalculating application rates. Cascade shall keep for five years such test results to
document that the biosolids from the Generator meet the state and federal requirements
for land applied biosolids.
ARTICLE 14—VOLUMES
The basis for this bid is the removal of approximately 25-150 wet tons per month of
biosolids.. The minimum annual amount of biosolids to be provided to Cascade for
hauling will be 600 wet tons.
ARTICLE 15— EXECUTION
This contract has been accepted and has been executed between the two parties on this
date of March _____, 2012.
CITY: SERVICE PROVIDER:
CITY OF ARLINGTON CASCADE MATERIALS AND
AGGREGATE LLC
Barbara Tolbert, Mayor Date Service Provider Official Date
Title
Attest:
.
Kristin Banfield, City Clerk Date
City of Arlington
Council Agenda Bill
Item:
WS #2
Attachment
B
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
Airport Master Plan Update
ATTACHMENTS:
Memo from Rob Putnam, Airport Director
DEPARTMENT OF ORIGIN
Airport: Rob Putnam, 360-403-3472 or rputnam@arlingtonwa.gov
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
The Airport Commission is requesting the City Council approve the draft Airport
Master Plan Update.
HISTORY:
This Master Plan Update started in October 2008. Working Papers 1 & 2 were reviewed
by the Airport Commission on December 9, 2008, and Working Paper 3 on August 10,
2010. The majority of the time after Working Papers 1 & 2 was spent on the Glider
Operation Area and the Historical District. The final draft was reviewed by the Airport
Commission at a workshop in January 2012 and at the regular meeting on March 13,
2012. The Airport Commission will act on the plan on April 10, 2012 meeting.
ALTERNATIVES
Approve Staff’s Recommendation with Modifications
Table Staff’s Recommendation
Deny Staff’s Recommendation
RECOMMENDED MOTION:
No action at this time. Council will be asked to take public comment on the document
at the April 16, 2012 Council meeting and approve the Draft Airport Master Plan
Update at the May 7, 2012 Council meeting.
MEMO
City of Arlington
Airport
To: Mayor and City Council
From: Rob Putnam, Airport Director
Date: March 22, 2012
Subject: Airport Master Plan Update
Note: This item will be going to the Airport Commission on March 13th and April 10th,
the Planning Commission on March 20th, Council Workshop on March 26th , CC public
hearing on April 16 and for Council approval on May 7th. This is a fairly large
document so I wanted you to have it early.
ISSUE: Approval of the Draft Airport Master Plan Update
BACKGROUND: The FAA requires airports to periodically update their Airport
Master Plans. In the 1995 Master Plan the Airport went through the process to
determine which type of airport the community wanted. Four scenarios were reviewed;
General Aviation, Commercial, Corporate, and Cargo. The preferred alternative was to
plan for a General Aviation airport with a corporate mix. The theme was carried
through the 2002 update and this update. Master Plans are eligible for FAA Airport
Improvement Funds (AIP) and this update was funded 95% FAA and 5% local. The
original contract with Barnard Dunkelberg was for $218,155. Barnard Dunkelberg will
exceed that contract amount by $19,575. The extra costs are associated with the
additional work that was required primarily with the glider issue and partially with the
historic district. The FAA has approved the extra costs and will reimburse the airport
90% of that amount through our next grant.
Working Paper One included two chapters; Inventory of Existing Conditions and
Aviation Activity Demand Forecasts.
• Inventory of Existing Conditions looked at the airport role and facilities, existing
airport utilities and services, airspace system/navigation and communication
aids, surrounding airports, environmental issues and financial inventory.
• The Aviation Activity Demand Forecasts looked at the historical and existing
aviation activity, the factors influencing aircraft activity, and regional and
national trends. Based on the above information the Aviation Activity and
Based Aircraft Forecasts were established.
MEMO
City of Arlington
Airport
Operations 2008 2013 2018 2023 2028
General
Aviation
133,472 146,206 154,789 161,726 168,174
Single
Engine
109,492 120,050 126,924 132,130 137,062
Multi-
Engine
10,050 10,717 11,145 11,483 11,772
Turboprop 58 80 155 323 505
Jet 107 154 310 647 841
Helicopter 13,785 15,205 16,252 17,143 17,995
Military 20 20 20 20 20
Military
Helicopters
20 20 20 20 20
Total
Operations
133,492 146,226 154,806 161,746 168,194
Local
Operations
76,694 83,848 89,001 92,526 95,051
Itinerant
Operations
56,798 62,378 65,805 69,220 73,143
Based
Aircraft by
Type
2008 2013 2018 2023 2028
Single
Engine
447 488 507 526 539
Multi-
engine
5 5 5 6 6
Turboprop 2 3 4 6 7
Jet 10 10 11 11 12
Helicopter 13 15 16 17 18
Gliders 45 50 52 55 57
Ultralights 60 65 68 71 73
Total Based
Aircraft
582 636 664 691 713
MEMO
City of Arlington
Airport
Working Paper Two dealt with the Airside Facility and the Landside Facility
Requirements needed to fulfill the Forecasts. Items covered in this paper included
looking at the existing weather/wind coverage, the design aircraft, airfield capacity,
runway dimensional standards, and the runway protection zones (RPZs).
Working Paper Three consisted of the development assumptions, goals for
development, Airside Development Concepts/Alternatives and Recommendations,
Landside Development Concepts and Recommendations, Alternatives Summary and
Potential Environmental Impacts.
The final draft incorporated all three papers into one document along with the historic
information and the Airport Layout Plan (ALP).
DISCUSSION & ANALYSIS: Because this plan was started in October 2008 some of the
information is already outdated, although none of that information had enough impact
to change any of the conclusions. One area that is outdated is the aircraft operations.
The major change in operations is the reduction of helicopter activities. The level
identified in 2008 was 13,785 which was primarily Silver State Helicopter’s operations.
Silver State is no longer in business and the number of operations is probably closer to
2,000. The number of based aircraft could take a big jump this year with the Carrera
project. Carrera is just now completing a 19 unit T-hangar and has plans for two more
buildings.
The Update still identifies a future need to extend the existing 5,332’ runway to a total
of 6,000’. That distance is more conducive for corporate activity, but the construction
will not occur until corporate activity increases by a fair amount. Another item crucial
for corporate activity is getting a precision approach approved by the FAA. Looking at
the feasibility of the precision approach was part of this Master Plan Update and I am
happy to say that it has already been implemented. One issue that may occur sooner
than the extension of the main runway is the relocation of the threshold on Runway 34
(south end of the main runway). Our future needs will require us to have at a
minimum 1,000’ of object free distance from SR531 to runway 34.
At the conclusion of the 2002 Master Plan Update the FAA determined that we would
have to look at the Glider Operation Procedures at the next update. This is where the
process got delayed. The original FAA planner stated that we had to airspace all of our
runways including the grass strips. Not only is this a fairly complicated process for the
consultants to do, but it also caused a lot of issues internally at the FAA. Two main
issues for the airport were; the gliders could no longer operate as they have been and
we could not get approval for a precision approach. We got the precision approach
MEMO
City of Arlington
Airport
issue settle, but the FAA was insistent that we relocate the glider operation into the
center of the airport. Our consultant prepared several alternative glider operating areas
on the airport. The glider club then using a GPS, flew and plotted each alternative.
With that information staff submitted a report to the FAA that basically stated that the
current operational area was by far the safest, which was backed up by over 30-years of
safe operations. Every other alternative conflicted with other airport user groups. The
end result after more than a year was that the current glider operation area remained
the same. By the glider operation area remaining the same though, the FAA did require
the existing piston grass strip be closed. The grass strip was relocated to the west side
of the runway between taxiway connectors B2 and B3, and it remains to be seen if the
FAA will approve this location.
The land use/zoning around and within the airport remains the same. Conceptual site
developments were created for vacant aeronautical land. These conceptuals show how
different types of aviation uses can be incorporated on the sites that allow separation of
aircraft and vehicles. The existing Airport Protection District is also incorporated into
the plan. The Airport Protection District overlays the City’s zoning and identifies types
of uses that are not compatible with airport operations. The noise impact to the
community was also reviewed. The critical Decimal level recognized by the FAA is 65
DNL. That level remains within the airport property with both the existing level and
future forecasted level of operations. The older jet engines are being phased out and the
newer engines are substantially quieter.
Within the Airport boundary lies a Historical District. The original district was
nominated by a third party and all three agencies (FAA, SHPO (State Historical and
Preservation Office) and the City) agreed that the original nomination needed to be
revised. The revision expanded the boundary slightly to include some old hard stands
and the gun bore sighting range, but eliminated all of the off-site buildings as non-
contributing. The only buildings within the boundary are the Navy Hangar and the
Engine Repair building (parachute loft).
The Airport Layout Plan (ALP) wraps all of the above information into one exhibit.
Any future FAA grant funding will be based on whether or not the project is identified
on the ALP.
ALTERNATIVES: Approve Staff’s Recommendation with Modifications
Table Staff’s Recommendation
Deny Staff’s Recommendation
MEMO
City of Arlington
Airport
RECOMMENDATION: No action required at this time. The item will be before the
City Council on April 16, 2012 for a public hearing and again on May 7, 2012 for
approval.
I move to approve the draft Airport Master Plan Update and to forward that recommendation
on to the City Council.
1/3/12 Land Use Page 20
Goal/Policy
PN
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Applicable Land Use Designations
PL-16.87 The forested steep slopes along the floodplain should be protected for both environmental and
aesthetic purposes.X
PL-16.88
Care should be taken to not increase discharge of stormwater runoff onto the farmlands below.X
Island Crossing Subarea
PL-16.89 The property owners and City has been actively pursuing having this area brought into the UGA
since at least 1995.It has a long history of being drawn into the UGA,only to be challenged in
court and those decisions reversed. Nevertheless, Council continues to support it being drawn
into the UGA.
X
PL-16.90 As much of the area is within the 100-year floodplain and floods rather frequently,a drainage
plan would have to be developed and implemented to alleviate this problem.X
PL-16.91 A plan would also have to be developed for providing the necessary infrastructure to serve this
area were it to develop.X
The Airport
GL-17
PL-17.1 Promote a compatible relationship between the airport operations and surrounding land uses
through the application of proper zoning and the Airport Protection ordinance.X X X X
PL-17.2 Secure airport approach zones through either purchase or annexation and zoning,so that the
City can enforce regulatory controls in those areas.X X X X X X X X X X X X X X X X
PL-17.3 Secure avigation easements from new developments that are proposed within the airport
influence zone.X X X X X X X X X X X X X X X X
PL-17.4 The Arlington Airport is designated as an “Essential Transportation Facility.” This designation
provides leverage to maintain compatible zoning and land use options and helps protect its
airspace in the approach and transitional surface areas.
X X X X
PL-17.5 Implement the Airport Protection District to protect aviation interests by applying FAA and
WSDOT policies and land use restrictions.X X X X X X X X X X X X X X X X X X
PL-17.6 Obtain interlocal agreements with adjacent jurisdictions to help implement airport protection
policies.X X X X X X X X X X X X X X X X X X
PL-17.7 Until the Airport Protection Overlay Zone is adopted by Snohomish County and City of
Marysville the City should maintain a utility policy that requires that properties be annexed into
the City prior to obtaining sewer service.
X X X X X X X X X X X X X X X X X X
As an Essential Public Facility, protect the Arlington Municipal Airport from encroaching non-compatible land uses so as to maintain its long-term viability.
1/3/12 Land Use Page 27
Goal/Policy
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Applicable Land Use Designations
PL-25.3 Prepare a documentation of the history of Arlington Naval Air Station in a format that can be
distributed to local schools, other organizations and placed on the City of Arlington website.X X X X
PL-25.4 DELETE this section.Actively seek grant funding for the rehabilitation of the Navy Hangar and
Engine Repair Building.X
GL-26
PL-26.1 Participate with Snohomish County in the Transfer of Development Rights program.X X X X X X X X X X X X X X X X X X
PL-26.2 Support the viability of long-term agricultural uses in the valley.X X X X X X X X X X X X X X X X X X
PL-26.3 Protect the natural resources of the valley.X X X X X X X X X X X X X X X X X X
PL-26.4 Maintain the valley's open space as a gateway to the City.X X X X X X X X X X X X X X X X X X
PL-26.5 Work with property owners,other jurisdictions,the Stillaguamish Tribe,and other interested
parties toward a long-term protection strategy.X X X X X X X X X X X X X X X X X X
PL-26.6 Designate the floodplain between SR-9 and I-5 as an Open Space Corridor pursuant to the
Growth Management Act, RCW 36.70A.160.X X X X X X X X X X X X X X X X X X
Public/Semi-Public Land Use
GL-27
PL-27.1 Public and semi-public development should be held to the same standards as private
development.X X X X X X X X X X X X X X X X X X
PL-27.2 Require new public/semi-public development proposals to include the design and construction
of walkways and/or sidewalks to integrate and link commercial activities and other
neighborhoods within the urban growth area.
X X X X X X X X X X X X X X X X X X
Minimizing Risk of Natural Disasters
GL-28
PL-28.1 Arlington shall maintain a current comprehensive emergency management plan which shall
based on a hazard analysis and as a minimum include a basic document with the elements
listed in WAC 118-30-060 (1)-(8).Said plan shall address all natural and man-made
emergencies and disasters to which Arlington is vulnerable,and shall specify the purpose,
organization,responsibilities and facilities of agencies and officials of the political subdivision in
the mitigation of,preparation for,response to,and recovery from emergencies and disasters.
(Paraphrased from WAC 118-30-030 (9))
X X X X X X X X X X X X X X X X X X
Prepare for and be able to respond to any predictable threat from natural disaster.
Promote equity in development regulations between private and public lands.
Protect the Stillaguamish Valley from further development.
1/3/12 Land Use Page 28
Goal/Policy
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NC GC HC BP LI GI
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Applicable Land Use Designations
PL-28.2 Regulate land use and development to protect natural topographic,geologic,vegetational,and
hydrological features in a manner that protects the citizens from those natural features through
avoidance of exposure.
X X X X X X X X X X X X X X X X X X
PL-28.3 Protect geologically hazardous areas,especially forested steep slopes,recognizing that these
areas provide multiple critical areas functions.X X X X X X X X X X X X X X X X X X
PL-28.4 Promote soil stability and the use of the natural drainage system by retaining critical areas of
existing native vegetation.X X X X X X X X X X X X X X X X X X
PL-28.5 Prohibit development on unstable land and restrict development on potentially unstable land to
ensure public safety and conformity with natural constraints.X X X X X X X X X X X X X X X X X X
City of Arlington Comprehensive Plan Public Services & Capital Facilities Element
11 - 10 7 February 2011May 2012
generally facilitate infiltration. In addition,
the City promotes Low Impact Development
(LID) practices such as: rain gardens, per-
meable pavements, vegetation mainte-
nance, and other source reduction tech-
niques; and bioswales, wetands, and other
natural treatment techniques. The City’s
largest basins which discharge untreated
stormwater to the Stillaguamish River are
the 284-acre Butler and 67-acre Talcott
subbasins draining Old Town Arlington.
The City has designed and has secured
funding and permits for the construction of a
treatment wetland for the Butler basin in
2011. Target parameters are sediment, nu-
trients, bacteria, and to a lesser degree,
temperature.
Staffing and Facilities. The Stormwater
Utility was officially created in September
2001, but was not funded by a utility rate
until five years later. Other City departments
provided stormwater services, including:
plan reviews and project inspections (Engi-
neering Dept.); maintenance (Street Dept
and contract vendors); monitoring (Natural
Resources, Water, and Wastewater Depts);
illicit discharge response and stream and
drainage basin investigations (Natural Re-
sources), and public education and out-
reach (Natural Resources). In 2008 the City
hired its first Stormwater Department em-
ployee, a technician, to administer the regu-
latory provisions of the NPDES Phase II
Municipal Stormwater Permit, including ed-
ucation, infrastructure inventories, outfall
screening, private and public storm facility
inspections, implementation of pollution
prevention plans for City facilities, mainte-
nance scheduling, and monitoring. City staff
continue to coordinate stormwater functions
across departmental lines.
Facilities include:
• Administrative Offices (3,300 sq. ft.)
• Stormwater Treatment Wetland (8.7
acres.)
• M & O facilities, shared (see 11.4.1.5)
• Numerous detention and infiltration facil-
ities within public areas
The utility has a single sport utility vehicle
and a vactor truck it shares with the other
utilities. It also has confined space entry
gear and sampling equipment. It has the
benefit of backhoes, loaders, trucks, and
other equipment within the other utilities and
Public Works divisions.
11.4.1.5 Maintenance & Operations
The Public Works Maintenance & Opera-
tions division provides maintenance ser-
vices for many elements of the City’s infra-
structure, including:
• Airport
• Cemetery
• Equipment (except for police and fire)
• City Facilities (except for water and
wastewater)
• Parks, athletic fields, and public spaces
• Storm drainage system
• Streets and sidewalks
The buildings associated with the mainte-
nance functions of the City include:
• Maintenance Shop (6,840 sq.ft.)
• Outbuilding (2,372 sq.ft.)
• Equipment Storage Building (2,832
sq.ft.)
11.4.1.6 Airport
The Arlington Municipal Airport is part of
the national system of airports, as well as
of the transportation infrastructure serving
the City of Arlington, Snohomish County,
and the northern portion of the Seattle-
Tacoma Metropolitan Area.
The Airport is located north of the Seattle-
Tacoma Metropolitan Area, approximately
three (3) miles southwest of the Arlington
Central Business District (CBD), approxi-
mately one-third (0.3) of a mile from the
Highway Commercial District, and twelve
(12) miles north of the City of Everett. It is
owned and operated by the City of Arlington
City of Arlington Comprehensive Plan Public Services & Capital Facilities Element
11 - 11 7 February 2011May 2012
and is contained within the corporate
boundaries of the City.3
The airport is 1,1891200 acres and includes
light industrial, general industrial, business
park Fightline, commercial, and public land
uses, in addition to the aviation operations.
The majority of the existing general aviation
facilities are located along the east side of
Runway 16/34, between 59th Avenue NE
and Taxiway “A”. This part of the airport is
developed with aircraft storage facilities,
including over 400 T-hangars and apron ar-
ea to accommodate over eighty tiedown
spaces. The City of Arlington owns 78108
of the existing T-hangars. There are also
many Fixed Base Operator (FBO), mainte-
nance, and individually owned aircraft stor-
age hangars throughout this area.
Additional general aviation facilities are de-
veloping along the south side of Runway
11/29, adjacent to the east end of the run-
way. These facilities include tiedown apron
space for approximately 30 aircraft and
complexes of 52 corporate hangars and
17several new business-related aircraft
storage hangars. The existing ultra-light
hangar complex is in the northwest quad-
rant of the airport and has storage for ap-
proximately 62 aircraft.
There are approximately 569475 aircraft
based at the airport (including 62 helicop-
ters,45 5 gliders, and 61 60 ultralights). The
airport’s hangar occupancy rate is 100 per-
cent currently. There is significant demand
for the additional aircraft storage facilities
(approximately 5085 aircraft owners are on
file requesting space).
The Airport is home to one of the largest
ExperimentalExperimental Aircraft Associa-
tion gatherings, the Arlington the Northwest
Experimental Aircraft Association (NWEAA)
Fly-In. It has sufficient area to accommo-
date both aviation and non-aviation devel-
opment in an airport industrial park in addi-
tion to the area used for the Experimental
3 Airport Layout Plan, June 2002 p. A-17.
Aircraft Association (EAA)Arlington Fly-In.
The industrial park is approximately 102
acres and is located east of 59th Avenue NE,
within the northeast quadrant.
There are approximately 17030 businesses
on airport property that lease land and/or
facilities from the City. Approximately 25%
of these businesses involve aviation or avia-
tion-related uses associated with the airport.
The remaining businesses are non-aviation
uses in the Industrial Park, Business Park
and the Commercial zones on the airport.
The GMA recognizes airports in two ways.
Airports are considered essential public f a-
cilities under the GMA (RCW 36.70A.200)
and cities are required to plan accordingly to
protect them. In addition, RCW 36.70A.510
recognizes the potential conflict between
airports and surrounding uses and directs
that every county, city and town shall dis-
courage siting of incompatible uses next to
airports.
Arlington’s Municipal Code permits airports
and aviation-related uses in the Aviation
Flightline zoning district, thereby addressing
the requirements of RCW 36.70A.200, Es-
sential Public Facilities. To address the po-
tential conflict between the airport and other
land uses, the City has adopted an Airport
Protection ordinance and future zoning
should be compatible with the airport opera-
tions. could consider policies and regula-
tions designed to head off conflict as the
City grows. See §11.6.1.6 for further dis-
cussion.
11.4.1.7 Information Services
The Information Services Division provides
the entire network and telephone communi-
cation services for the City’s 118 full-time
employees as well as approximately 35 vol-
unteer firefighters. It currently has two full
time employee positions and two vehicles.
The Division’s 192 square feet of offices are
attached to the City Public Works Shop
Compound.4
4
City of Arlington Comprehensive Plan Public Services & Capital Facilities Element
11 - 13 7 February 2011May 2012
Table 11-4: Inventory of City Facilities
Facility Dept Address Street SF Year Built Public? Use
Original
Cost
Type of
Construction
City Hall Administration 238 N Olympic 8,578 1924 public admin, City Concrete
Police Station Police 110 E 3rd Street 18,000 2005 public Police annex Block
Library Administration 135 N Washington 5,140 1979 public Library $500,000 Masonry
Butler House Administration 200 W Cox public meeting room Wood Frame
Butler Barn Administration 200 W Cox 8,500 public vacant Pole Building
Butler Creamery Administration 200 W Cox 628 public vacant Block
Butler Loafing Shed Administration 200 W Cox 500 public vacant Wood Frame
Airport Office Airport 18204 59th Dr NE 1,3973550 20091978 public admin, Airport Wood/steel Frame
Cemetery Office &
Maintenance Building Finance 20310 67th Ave 2,700 2000 public
admin, Cemetery,
& maintenance shop $165,000 Wood Frame
Cemetery Storage/Well Building Finance 20310 67th Ave 792 1952 public storage & well Block
Fire Admin Fire 115 N Macleod 1,125 public admin, Fire Wood Frame
Siren/Antenna Building Fire 3rd & Robin Hood 90 public fire siren & antenna Block
Fire Station 46 Fire 137 N Macleod 6,618 1962 public fire station Masonry
Fire Station 47 Fire 6231 188th St NE 3,820 1984 public fire station Wood Frame
City Shop M&O 6205 188th Place NE 6,840 1944 public maintenance shop $30,000 Wood Frame
Boy's & Girl's Club/
Community Room M&O 18513 59th Drive 17,222 1992 public Recreation, meeting room $889,000
Restroom, Evans Park M&O 18813 59th Dr NE 396 1977 public restroom, park Wood Frame
Restroom, Quake Park M&O 18501 59th Dr NE 385 1973 public restroom, park $6,000 Block
Restroom, Haller Park M&O 1100 West Ave 508 1968 public restroom, park $11,000 Block
Restroom, Terrace Park M&O 809 E 5th St 360 1974 public restroom, park $5,942 Block
Restroom, Twin Rivers Park M&O SR-530 437 1982 public restroom, park $25,000 Block
City Shop Storage M&O 6205 188th Place NE 1,104 1944 public storage $30,000 Wood Frame
City Shop Equipment Shed M&O 6205 188th Place NE 2,832 1984 public storage Pole Building
City Shop Equipment Shed M&O 6205 188th Place NE 2,372 public storage Pole Building
York Park Garage M&O 3209 180th St NE 720 public storage Pole Building
Garage (Martin's) M&O 138 N Washington 720 public storage Wood Frame
York Park House M&O 3209 180th St NE 1,000 public vacant Wood Frame
Utilities Office Utilities 816 N West Ave 1,188 1992 public admin, Utilities $47,500 Wood Frame
City of Arlington Comprehensive Plan Public Services & Capital Facilities Element
11 - 14 7 February 2011May 2012
Facility Dept Address Street SF Year Built Public? Use
Original
Cost
Type of
Construction
Waste Water Office Utilities 108 W Haller 1,396 1987 public admin, Utilities $50,600 Wood Frame
Gleneagle Pump Station Utilities 17911 Country Club Dr 612 1993 public pump station $400,000 Block
Burn Hill Reservoir Utilities 200 Burn Rd 1,963 1962 public reservoir $150,000 Steel
Gleneagle Reservoir Utilities 17911 Country Club Dr 8,164 1975 public reservoir $400,000 Concrete
Reservoir Utilities 17003 91st Ave 13,267 1993 public reservoir $560,000 Steel
Waste Water Control Building Utilities 816 N West Ave 2,592 1999 public utilities control building Block
Waste Water Dewatering/
Lime Storage Utilities 816 N West Ave 1,722 1999 public utilities dewatering & lime storage $1,500,000 Block
Waste Water Electrical Building Utilities 816 N West Ave 441 public utilities electrical building Block
Waste Water Head Works Utilities 816 N West Ave 1,100 1999 public utilities head works Concrete
Waste Water Lab Utilities 816 N West Ave 864 1992 public utilities lab $101,000 Wood Frame
Utilities Shop Utilities 816 N West Ave 1,584 1975 public utilities shop $75,000 Block
Utilities Storage Building Utilities 816 N West Ave 600 1999 public utilities storage $10,000 Pole Building
Waste Water Storage Building Utilities 816 N West Ave 228 public utilities storage Block
Valve House Utilities 17003 91st Ave 572 1993 public valve house $105,000 Wood Frame
Water Treatment Plant (new) Utilities 816 N West Ave 5,000 2001 public water treatment plant $2,500,000 Concrete & Block
Water Treatment Plant (old) Utilities 816 N West Ave 5,000 1924 public
water treatment plant
(decommissioned) Concrete
Airport Well Utilities 18300 59th Dr 112 public well Wood Frame
Well 2 Utilities 1100 West Ave 513 2001 public well $300,000 Block
Well 3 Utilities 1100 West Ave 169 2001 public well Block
Aviation Inspection & Repair Airport 18928 59th Dr NE 3,686 1966 rented airplane inspection & repair Wood Frame
Navy Hanger Museum Airport 18008 59th Dr NE 25,746 1943 rented aviation museum $120,000 Wood Frame
West Coast Air Cargo Airport 18615 58th Ave NE 4,422 1944 rented cargo company $24,000 Wood Frame
Hanger A Delete Airport 17804 59th Dr NE 13,050 1960 rented hangers Pole Building
Hanger B Delete Airport 17912 59th Dr NE 13,050 1980 rented hangers Pole Building
Hanger C Airport 17910 59th Dr NE 12,960 1971 rented hangers Pole Building
Hanger D Airport 17908 59th Dr NE 12,960 1972 rented hangers $36,260 Pole Building
Hanger E Airport 17906 59th Dr NE 12,960 1974 rented hangers Pole Building
Hanger G Airport 17818 59th Dr NE 12,000 1975 rented hangers Pole Building
Hanger H Airport 17816 59th Dr NE 12,960 1976 rented hangers Pole Building
Hanger J Airport 17814 59th Dr NE 12,960 1977 rented hangers Pole Building
City of Arlington Comprehensive Plan Other Plans Adopted by Reference
12 - 3 7 February 2011May 2012
The City’s Comprehensive Stormwater Plan
was last updated in October 2010 and
adoption by Arlington City Council is pend-
ing (anticipated February 2011). The prior
plan was last prepared in 1995. The Plan
presents: a review of issues driving storm-
water management within the City; a de-
scription of the physyical environment influ-
encing stormwater in the City; an evaluation
of the MS4, by subbasins, and its needs for
correcting existing deficiencies, or accom-
modating anticipated growth; an evaluation
of staffing requirements to meet regulatory
programs required under the stormwater
discharge permit; a description and sched-
ule of improvements, and a financial plan to
accomplish the improvements. Federal and
state regulatory programs that are ad-
dressed through implementation of this Plan
include:
• Federal Clean Water Act NPDES re-
quirements.
• Federal Clean Water Act total maximum
daily load (TMDL) requirements, for the
Stillaguamish River and the Quilceda-
Allen watershed.
• Federal Safe Drinking Water Act well-
head protection requirements.
• Federal Endangered Species Act.
• State Water Quality Standards.
• Stillaguamish Instream Flow Rule
(State).
• State Underground Injection Control
program.
• State GMA requirements.
• State Centennial Clean Water Fund
grant requirements.
12.5 ECONOMIC
DEVELOPMENT PLAN
The Arlington Economic Development Plan,
adopted in October 2005, is a blueprint of
action items designed to give guidance to
the City in terms of proactive steps the City
can take to increase economic develop-
ment. See §10.4.2, Economic Development
Plan, for a description of the plan, and
§10.5.3, Specific Actions from the Economic
Development Plan, for a description of the-
se action items.
12.6 AIRPORT MASTER
PLAN
The Arlington City Council adopted the Ar-
lington Municipal Airport Master Plan in
1995. The Master Plan Plan was updated in
2002 and again in 2012.currently in use was
revised in June of 2002. This was due in
part by the Federal Aviation Administration's
(FAA) request to show the Fly-In and Arling-
ton Aeronautical Development land use
plans. Its revision cycle is every five to six
years. The report determined the short-, in-
termediate-, and long-range needs for facili-
ties at Arlington Municipal Airport.
The planned improvements recommended
therein were intended to:
• Allow Arlington Municipal Airport to con-
tinue to serve the general avia-
tion/corporate and aviation-related
needs of the area.
• Continue to provide those facilities
needed to serve the traditional users of
the Airport.
• Permit the continued development of the
Airport to serve potential increases in
the services required.
• Maintain a high degree of flexibility in
design so that future changes in the
designation of the Airport and needs of
potential users can be accommodated.
The Master Plan report includes a determi-
nation of the anticipated growth to be expe-
rienced at Arlington Municipal Airport and
an evaluation of the ability of the existing
facilities to accommodate this demand.
In preparing the scope and direction for the
Master Plan, it was determined that given
the context which the Arlington Airport is
currently operating within, it would be nec-
City of Arlington Comprehensive Plan Other Plans Adopted by Reference
12 - 4 7 February 2011May 2012
essary to analyze four different operational
alternatives, or roles, which the Airport
might be expected to serve over the speci-
fied planning period. The four roles, which
were analyzed as part of this master plan-
ning effort included:
• Remaining in its traditional role as a
general aviation-only facility. The Airport
would then respond to the forecasted
needs of the user group.
• Expanding the role of the Airport to pro-
vide regional commuter passenger ser-
vice. The Airport would assume regional
commuter passenger service and exist-
ing facilities would be provided to ac-
commodate aircraft such as the
Fairchild Metroliner, or Dornier 328.
• Promoting the Airport as an aviation-
related industrial facility. The Airport
would assume an industrial air cargo
role and would provide the necessary
facilities to accommodate aircraft such
as the Bae 146-100 cargo aircraft.
• Promoting the Airport as a business and
corporate aviation facility. The Airport
would assume a business/corporate role
and would provide the necessary im-
provements to accommodate aircraft
such as the IAI 1125 Westwind business
jet.
The traditional role of the Arlington Munici-
pal Airport is that of a general aviation (GA)
facility. This was determined after consider-
ation of all of the data and analyses pre-
sented during the preceding elements of the
Master Plan update. In addition, and after
much consideration, the Arlington Master
Plan Advisory Committee unanimously
chose the role to remain as a traditional
general aviation airport, including support of
business/corporate aircraft uses. The fore-
casts generated for the preferred each of
the four operational scenarios were then
used to determine whether or not existing
facilities at the Airport would be sufficient to
accommodate the forecast growth activity.
The Advisory Committee's recommenda-
tions were presented to both the Arlington
Airport Commission and the Arlington City
Council for review and approval. The Com-
mission and the Council both voted unani-
mously in support of the Advisory Commit-
tee's recommendations, and the Airport
Layout Plan was further refined to support
these decisions. Hence, the Airport remains
in its traditional GA role and existing facili-
ties will respond to the forecasted needs of
the user group.
The Master Plan is comprised of the follow-
ing:
• Airport Activity Forecasts
• Facility Requirements
• Development Concepts and Alternative
Analysis
• Airport Environs Land Use Plan and
Noise Analysis
• Airport Plans and Development Program
Forecasting is the key element in the plan-
ning process. Forecasts are essential for
analyzing existing airport facilities and iden-
tifying future needs and requirements for
these facilities. Historic and existing airport
activity plays an important role in determin-
ing future activity. Historically, the socioeco-
nomic conditions of a particular region im-
pact aviation activity within that region. Lo-
cal and itinerant operations as well as
based aircraft at the field help to project fu-
ture operations. The amount and kind of
aviation activity occurring at an airport is
dependant upon many factors, but are usu-
ally reflective of the services available to
aircraft operators, the businesses located
on the airport or within the community, and
the general economic conditions prevalent
within the surrounding area. The most often
analyzed indicators are population, em-
ployment, and income.
The ability of an airport to accommodate the
existing and forecasted aviation activity is
primarily a function of the major aircraft op-
erating surfaces that compose the facility
and the configuration of those surfaces
(runways and taxiways). Facility require-
ments are also related to and considered in
City of Arlington Comprehensive Plan Other Plans Adopted by Reference
12 - 5 7 February 2011May 2012
conjunction with weather conditions, the
surrounding airspace, the availability and
type of navigational facilities, and the type
and amount of landside access.
Development Concepts and Recommenda-
tions are presented in the Master Plan in
terms of both their concept and reasoning.
Therefore, several basic assumptions have
been established, which are intended to di-
rect the future expansion of airport devel-
opment. These assumptions are supported
by the aviation activity forecasts and include
a commitment for continued Airport expan-
sion, which supports the need of the region
and thus generates economic development.
The Airport Environs Land Use Plan and
Noise Analysis was developed due to the
following. The relationship between airports
and surrounding land uses is a very sensi-
tive issue in most communities today.
Hence, it must be carefully monitored and
regulated to avoid future airport/community
conflicts. Land use planning considerations
set forth in this document are intended to
present clear and concise recommendations
regarding the ownership and development
of land within the Arlington Municipal Airport
influence area. Interested parties would in-
clude homeowners and buyers, homebuild-
ers, developers, area representatives, and
local jurisdiction having land use control au-
thority.
The two primary issues associated with land
use planning in the vicinity of airports are
safety and noise. The issue of safety per-
tains to both public on the ground and the
public involved with the flight operation. The
issue of noise is related to the operation of
an aircraft and its impact upon the surround-
ing influence area of the airport.
The Washington State Growth Management
Act (GMA), requires that the comprehensive
plan of each county and city that plan under
the GMA, include a process for identifying
and siting essential public facilities. Airports
are designated as essential public facilities
within the State of Washington; therefore,
the implementation of both land use and
development controls is vested within the
authority of local city, county, or state gov-
ernments and they are responsible for en-
suring compatible land use and appropriate
zoning requirements around airports.
Under the Airport Plans and Development
Program, the plan for the future develop-
ment of Arlington Municipal Airport has
evolved from an analysis of numerous con-
siderations. Among these are: aviation de-
mand, aviation activity forecasts, aircraft
operational characteristics, facility require-
ments, and environmental considerations. In
addition, the general direction or thrust of
future airport development, as expressed by
the City of Arlington and as characterized in
the statement of goals, served as a basis for
this airport planning process.
12.7 SHORELINE MASTER
PLAN
The City has adopted the 1974 Snohomish
County Shoreline Management Master Pro-
gram as its Shoreline Master Plan, though it
has been amended numerous times. Truth
told, it is a very old document and complete-
ly out of line with today’s laws and sensibili-
ties. The City is required under state law to
update its shoreline plan by 2009.
12.8 ARLINGTON SCHOOL
DISTRICT CAPITAL
FACILITIES PLAN
The Arlington School District is required to
prepare a 6-year Capital Facilities Plan eve-
ry two years. Based on projected growth,
this plan details the projected capital facili-
ties the district will need to provide the re-
quired educational services. Every two
years the district applies for a Comprehen-
sive Plan amendment through the City so as
to incorporate their latest plan. It is on this
plan that school impact fees are based.
City of Arlington
Council Agenda Bill
Item:
WS #3
Attachment
C
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
February Financial Report
ATTACHMENTS:
February 2012 Financial Report
DEPARTMENT OF ORIGIN
Finance; Contact: Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff will review the February 2012 Financial Report with Council
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
No action.
February 2012 Financial Report Jim Chase, Finance Director
In the General Fund, the month of February continued to be positive in the building area. Building Permits again
exceeded expectations as did Plan Check Fees. We also received funds for several grants, the largest ($37,115) for
the replacement of fire nozzles and hoses.
It was disappointing that the Sales Tax dollars received this month (for December sales) was $285,165, only 87%
of the amount received for February 2011. The amount received was, however, larger than the amounts received
in the same months in 2009 and 2010. In comparison, our neighboring city to the south received a larger amount
(a 2.3% increase) as compared to the 2011 amount.
Interest rates appear to be rising slightly. Time will tell if this is a positive trend.
The State’s preliminary budget projections for their next fiscal year (July 2012 to June 2013) calls for reduced
shared revenue distributions. The major piece that would affect Arlington is the Liquor Taxes and Profits. In
2011, $124,976 was received from Liquor Profits and $84,179 from Liquor Taxes into the General Fund. The
Budgeted Ending Fund Balance is only $138,278, which is further reduced by the $70,000 that was included for
the 0.1% Sales Tax increase but will not be received in 2012. The Fines and Forfeitures revenues are also below
budget projections.
Attached are the numbers and charts for major General Fund revenue accounts, as you are familiar with.
Also attached (page 7) is the General Fund Operating Statement for February. The report indicates that 15.0% of
budgeted revenues have been received. This is a little misleading in that the General Fund revenues includes an
interfund loan for $92,700 (included in the Non-Revenues line) to avert having a negative month end cash balance
prior to receiving Property Taxes in May. The report also shows that 16.08% of the annual budget has been spent.
The Other Funds Operating Statements begin on page 8. Highlighted this month are the Growth Management
Fund and the Emergency Medical Services Fund.
The Growth Management Fund is budgeted to receive $200,000 in Trip Generation Fees, $100,000 in Community
Parks-Mitigation dollars and $40,000 of Investment Interest. Expenditures in the fund are transfers to the
Transportation Improvement Fund as additional funding for the 67th Ave project. The dollars in the Growth Fund
must be used within 6 years of receipt and be expended for the costs of financing improvements related to
growth and increasing infrastructure needs of the City as a direct result of growth. The revenues in the fund
come from developer contributions, mitigation fees and such other funds as the city council may provide.
The Emergency Medical Services Fund provides emergency medical care for calls that have a high potential for
acute trauma or loss of life. The paramedics also provide emergency medical coverage for special events. In
addition to these critical functions, paramedics also perform public education functions such as blood pressure
screenings and CPR trainings in the area. The City contracts with a private company to gather emergency
transport information, sends bills to patients, insurance companies and public institutions that remit funds for our
services. Approximately 70% of the emergency transports are subject to a reduced fee for our services. All public
entities are required to accept greatly reduced revenues from public institutions for services and write off the
remainder. You will notice that Transport Fees revenues through February are abnormally low. We have been
informed there were some billing issues on the Medicare side that should be resolved very soon.
2
General Fund Revenue Charts
Property Taxes
2008 2009 2010 2011 2012
Jan 2,065$ 9,953$ 10,730$ 43,863$ 13,735$
Feb 16,522 6,463 4,965 6,939 8,731
March 31,263 47,312 50,930 36,300 -
April 62,724 89,039 180,793 121,892 -
May 866,220 1,006,203 874,964 1,021,034 -
June (28,443) (15,120) 56,580 24,760 -
July 6,881 14,530 12,989 8,241 -
Aug 5,477 7,679 (68,052) 9,547 -
Sept 11,808 44,029 18,000 37,485 -
Oct 73,330 79,762 94,000 318,247 -
Nov 818,761 894,923 878,989 743,089 -
Dec 22,633 8,876 50,453 17,201 -
1,889,242 2,193,649 2,165,341 2,388,598 22,466
2012 Budget 2,392,000
0.94%
Retail Sales Taxes - 1%
2008 2009 2010 2011 2012
Jan 271,640$ 221,227$ 226,180$ 231,247$ 248,861$
Feb 356,148 280,181 271,533 327,957 285,165
March 268,175 224,708 200,501 198,195 -
April 274,578 206,233 240,071 236,714 -
May 317,981 240,634 258,531 276,830 -
June 281,195 236,531 252,005 244,488 -
July 311,099 251,301 252,678 250,540 -
August 325,121 302,202 284,617 277,164 -
Sept 290,051 287,843 256,168 250,027 -
October 258,291 241,080 250,811 247,503 -
Nov 293,780 276,283 270,709 250,547 -
Dec 248,057 237,530 211,020 242,434 -
3,496,116 3,005,753 2,974,824 3,033,646 534,026
2012 Budget 3,000,000
17.80%
Snoh. Co. Criminal Justice Sales Tax - 0.1%
2008 2009 2010 2011 2012
Jan 20,604$ 17,595$ 17,577$ 18,911$ 18,796$
Feb 28,899 23,312 23,396 23,935 24,853
March 18,577 16,671 15,746 16,203 -
April 18,891 16,111 16,622 15,930 -
May 22,927 18,775 18,464 18,149 -
June 19,611 16,809 16,923 19,007 -
July 20,296 17,565 17,595 18,988 -
Aug 22,768 20,156 20,382 20,627 -
Sept 20,611 18,447 19,363 19,160 -
Oct 20,663 18,646 18,608 19,420 -
Nov 21,947 19,417 20,368 20,146 -
Dec 19,304 17,356 18,100 18,477 -
255,099 220,861 223,144 228,953 43,649
2012 Budget 230,000
18.98%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2008 2009 2010 2011 2012
Retail Sales Tax - 1%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
2008 2009 2010 2011 2012
Crim. Justice Sales Tax
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2008 2009 2010 2011 2012
Property Taxes
3
Streamlined Sales Tax Mitigation Payments
2008 2009 2010 2011 2012
Jan -$ -$ -$ -$ -$
Feb - - - - -
March - 32,850 29,743 25,024 -
April - - - - -
May - - - - -
June - 14,024 29,860 25,161 -
July - - - - -
Aug - - - - -
Sept - 23,290 29,672 25,321 -
Oct - - - - -
Nov - - - - -
Dec 46,329 29,911 25,000 25,266 -
46,329 100,074 114,275 100,771 -
2012 Budget 100,000
0.00%
Utility Tax - Water
2008 2009 2010 2011 2012
Jan 11,792$ 12,919$ 13,013$ 15,779$ 16,437$
Feb 11,863 10,737 13,288 15,103 16,565
March 11,773 14,718 15,760 16,090 -
April 13,015 12,023 15,815 16,578 -
May 12,045 13,328 18,173 15,477 -
June 11,410 12,398 19,322 15,690 -
July 15,058 13,207 18,713 15,706 -
Aug 14,794 15,319 19,145 16,400 -
Sept 13,006 16,481 18,250 18,282 -
Oct 15,154 16,890 15,748 19,126 -
Nov 13,470 18,323 16,826 15,220 -
Dec 12,919 16,399 16,765 14,820 -
156,299 172,744 200,818 194,271 33,002
2012 Budget 215,000 Tax is currently at 5% of gross revenues.
15.35%
Utility Tax - Sewer
2008 2009 2010 2011 2012
Jan 12,708$ 15,610$ 15,073$ 18,513$ 20,707$
Feb 14,944 10,737 15,058 17,132 20,725
March 12,642 17,565 17,034 20,022 -
April 15,185 13,377 18,369 18,484 -
May 13,278 16,063 19,702 20,239 -
June 13,756 13,970 23,506 18,908 -
July 15,212 16,063 18,734 19,883 -
Aug 16,220 15,480 17,617 19,567 -
Sept 15,538 16,445 18,174 19,746 -
Oct 15,467 14,719 16,143 21,101 -
Nov 13,055 16,854 18,069 18,874 -
Dec 15,610 15,368 18,097 20,577 -
173,617 182,252 215,576 233,046 41,432
2012 Budget 250,000 Tax is currently at 5% of gross revenues.
16.57%
$0
$0
$0
$1
$1
$1
2008 2009 2010 2011 2012
Streamlined Sales Tax
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2008 2009 2010 2011 2012
Utility Tax - Water
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2008 2009 2010 2011 2012
Utility Tax - Sewer
4
Utility Tax - Natural Gas
2008 2009 2010 2011 2012
Jan 84,677$ 76,095$ -$ 36,179$ 35,573$
Feb - - 78,413 41,081 33,778
March - - - 30,449 -
April 111,768 154,007 94,519 39,426 -
May 5,289 - - 25,634 -
June 6,260 - - 23,779 -
July 73,721 67,871 - 13,874 -
Aug 5,430 - 62,496 9,629 -
Sept 3,700 - - 8,946 -
Oct 27,851 17,739 31,198 8,717 -
Nov - 8,348 12,042 12,464 -
Dec - - 21,772 22,809 -
318,696 324,061 300,440 272,987 69,351
2012 Budget 325,000 Tax is currently at 6% of gross revenues.
21.34%
Utility Tax - Cable TV
2008 2009 2010 2011 2012
Jan 41,789$ -$ 57,070$ 19,754 20,349$
Feb - 54,091 - 20,393 -
March - - - 20,296 -
April 42,778 - - 19,945 -
May - 53,136 56,981 20,130 -
June - - - 19,714 -
July 51,202 53,857 59,413 19,761 -
Aug - - - 20,146 -
Sept - - - 19,641 -
Oct 52,392 55,308 59,514 19,687 -
Nov - - 20,979 20,862 -
Dec - - 20,345 20,360 -
188,160 216,392 274,302 240,689 20,349
2012 Budget 370,000 Tax changes from 6% to 8% in March 2012.
5.50%
Utility Tax - Telephone
2008 2009 2010 2011 2012
Jan 95,152$ 88,965$ 86,694$ 49,514$ 48,104$
Feb 46,408 37,525 30,381 47,162 46,413
March 51,524 35,359 39,877 47,001 -
April 93,367 86,993 88,806 49,593 -
May 45,557 36,626 38,157 48,868 -
June 40,653 36,283 39,605 47,980 -
July 86,661 85,034 84,164 49,151 -
Aug 47,545 38,005 29,395 47,501 -
Sept 37,072 36,847 30,590 48,418 -
Oct 85,747 84,934 91,407 48,145 -
Nov 38,811 37,066 49,004 46,999 -
Dec 37,031 35,740 51,966 47,294 -
705,529 639,376 660,046 577,626 94,517
2012 Budget 600,000 Tax currently at 6% of gross revenues.
15.75%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
2008 2009 2010 2011 2012
Utility Tax - Nat. Gas
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2008 2009 2010 2011 2012
Utility Tax - Cable TV
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2008 2009 2010 2011 2012
Utility Tax - Telephone
5
Utility Tax - Electricity
2008 2009 2010 2011 2012
Jan 68,584$ 85,254$ 89,193$ 85,675$ 90,775$
Feb 42,022 45,564 47,266 45,924 52,732
March 74,167 88,361 84,004 85,151 -
April 39,848 46,327 49,177 52,944 -
May 76,806 74,454 73,938 78,401 -
June 37,999 35,509 38,623 42,306 -
July 66,617 63,927 62,864 66,531 -
Aug 35,593 32,027 35,312 33,892 -
Sept 62,350 61,434 61,005 66,854 -
Oct 31,897 33,812 34,659 30,989 -
Nov 69,761 68,237 68,018 70,805 -
Dec 33,238 33,372 44,113 39,772 -
638,882 668,279 688,172 699,244 143,507
2012 Budget 810,000 Tax changes from 5% to 6% in March 2012.
17.72%
Utility Tax - Solid Waste (Garbage)
2008 2009 2010 2011 2012
Jan 8,198$ 8,266$ 9,204$ 10,912$ 10,959$
Feb 8,594 8,165 8,907 10,495 10,516
March 9,084 8,696 9,912 10,794 -
April 9,532 9,914 9,901 10,148 -
May 9,604 10,282 10,132 10,848 -
June 9,353 9,786 10,013 10,104 -
July 9,613 10,497 10,452 10,781 -
Aug 9,169 10,088 9,906 9,984 -
Sept 9,447 10,936 10,477 10,419 -
Oct 9,346 9,556 9,959 10,586 -
Nov 9,678 9,912 10,754 11,150 -
Dec 8,722 9,929 10,178 10,479 -
110,340 116,028 119,795 126,700 21,475
2012 Budget 199,000 Tax changes from 5% to 8% in March 2012.
10.79%
Gambling Taxes
2008 2009 2010 2011 2012
Jan 6,096$ 1,665$ 2,141$ 9,892$ 10,232$
Feb - 38,202 26,034 4,270 9,479
March - - - 12,809 -
April 5,597 4,988 5,619 7,503 -
May - 43,661 22,153 5,894 -
June - - - 8,238 -
July 3,760 2,020 2,081 8,521 -
Aug - 49,602 26,093 7,435 -
Sept - - 1,580 6,790 -
Oct 2,435 1,787 22,631 7,404 -
Nov 7,559 39,154 9,846 7,689 -
Dec - - 9,517 8,479 -
25,447 181,077 127,695 94,924 19,711
2012 Budget 100,000 Tax on Pull tabs is 5% of gross receipts.
19.71%Tax on card games is 6% in 2011 and 7% in 2012
and increase 1% per year and max at 12% in 2017.
$57,600 was from card games in 2011.
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2008 2009 2010 2011 2012
Utility Tax - Electricity
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2008 2009 2010 2011 2012
Utility Tax - Garbage
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2008 2009 2010 2011 2012
Gambling Taxes
6
Cable Franchise Fees
2008 2009 2010 2011 2012
Jan -$ 704$ 45,192$ 51,054$ 51,635$
Feb - - - - -
March - - - - -
April - 1,205 411 50,673 -
May - - 44,678 - -
June - 11,900 - - -
July - 14,364 48,158 50,190 -
Aug - - - - -
Sept - - - - -
Oct - 44,951 50,810 50,403 -
Nov - - - - -
Dec - - - - -
- 73,124 189,249 202,320 51,635
2012 Budget 205,000 Tax is 5% of revenues.
25.19%They will begin making monthly payments in 2012.
Building Permits
2008 2009 2010 2011 2012
Jan 15,461$ 21,462$ 82,320$ 9,672$ 52,758$
Feb 45,893 21,621 1,380 5,597 45,748
March 35,278 34,857 12,071 52,830 -
April 4,790 9,617 5,181 8,303 -
May 20,828 3,742 1,206 5,445 -
June 18,487 7,216 4,784 4,461 -
July 41,661 12,029 7,256 15,101 -
Aug 11,464 9,805 6,351 14,043 -
Sept 18,356 7,988 2,072 16,702 -
Oct 32,983 3,603 10,989 50,782 -
Nov 5,845 6,569 10,118 56,511 -
Dec 54,010 9,594 8,687 15,540 -
305,055 148,103 152,415 254,987 98,506
2012 Budget 180,000
54.73%
Street Fund Revenue
Motor Vehicle Fuel Taxes - Street Fund
2008 2009 2010 2011 2012
Jan 21,651$ 29,365$ 29,365$ 28,999$ 26,401$
Feb 21,367 25,560 31,059 29,651 31,775
March 28,407 29,880 28,088 29,230 -
April 30,212 28,049 27,051 28,331 -
May 31,399 30,897 31,140 32,958 -
June 30,774 29,937 30,446 30,897 -
July 33,392 33,359 32,377 31,626 -
Aug 31,636 32,554 31,621 33,033 -
Sept 32,558 34,329 34,057 30,629 -
Oct 33,549 33,887 33,710 34,751 -
Nov 31,449 31,514 31,670 31,765 -
Dec 36,668 32,226 32,441 32,080 -
363,062 371,557 373,025 373,950 58,176
2012 Budget 381,000
15.27%
$0
$20,000
$40,000
$60,000
$80,000
$100,000
2008 2009 2010 2011 2012
Building Permits
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2008 2009 2010 2011 2012
Cable Franchise Fees
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
2008 2009 2010 2011 2012
Motor Veh. Fuel Taxes
9
OTHER FUNDS OPERATING STATEMENTS YTD
FEBRUARY BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS (100 - 199)
- to account for the proceeds of specific revenue sources (other than for major capital projects)
that are legally restricted to expenditure for specified purposes.
FUND 101 STREET
Begin Fund Balance 437.00$ 1,000.00$
MV Fuel Taxes 58,176 381,000 6.9%
Interfund Transfers 137,170 575,000 7.8%
Misc. Revenues 6,316 27,200 22.0%
YTD Revenues 201,662 983,200 7.8%
Salaries & Wages 65,992 358,175 8.5%
Personnel Benefits 25,002 126,225 10.7%
Supplies 23,244 56,525 0.0%
Other Services & Charges 55,168 245,260 17.9%
Intergov Serv & Taxes 791 6,000 0.0%
Capital Outlays - 1,700 0.0%
Interfnd Payment for Svcs 31,820 189,400 8.4%
YTD Expenditures 202,017 983,285 10.5%
Ending Fund Balance 82$ 915$
FUND 104 PROGRAM DEVELOPMENT
Begin Fund Balance 22,814$ 10,000$
YTD Revenues 195,000 100 195000.0%
YTD Expenditures 135 - 0.0%
End Fund Balance 217,679$ 10,100$
FUND 107 GROWTH MANAGEMENT
Begin Fund Balance 2,915,659$ 3,400,000$
YTD Revenues 6,240 340,000 1.1%
YTD Expenditures 240,200 1,023,000 0.0%
End Fund Balance 2,681,699$ 2,717,000$
FUND 108 EMERGENCY MEDICAL SERVICES
Begin Fund Balance 238,059$ 218,000$
Property Taxes Arlington 8,922 915,000 0.6%
FD #24 3,594 385,000 0.9%
FD #21 - 100,000 0.0%
FD #25 - 46,000 0.0%
Intergovernmental Grants - 1,600 0.0%
Transport Fees 96,710 840,000 6.0%
Interfund Payments-Airport 20,020 120,120 8.3%
Other Misc.65,640 1,000 13.8%
YTD Revenues 194,886 2,408,720 2.9%
Salaries & Wages 241,655 1,478,575 8.6%
Personnel Benefits 67,263 504,125 7.6%
Supplies 16,602 68,800 9.0%
Other Services & Charges 51,766 264,350 9.5%
Intergov Serv & Taxes 8,912 9,600 92.8%
Non-Expenditures - 3,000 0.0%
Capital Outlays - 32,500 0.0%
Interfnd Payment for Svcs 46,735 265,000 8.8%
YTD Expenditures 432,933 2,625,950 8.7%
End Fund Balance 12$ 770$
YTD
10
FEBRUARY BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS - Cont.
FUND 109 STREAM COORIDOR RESTORATION
Begin Fund Balance 27,404$ 20,000$
YTD Revenues 2,051 250 6.4%
YTD Expenditures - 17,000 0.0%
End Fund Balance 29,455$ 3,250$
FUND 114 LODGING TAX
Begin Fund Balance 90,771$ 25,000$
YTD Revenues 10,737 76,000 7.8%
YTD Expenditures 7,850 77,700 0.3%
End Fund Balance 93,658$ 23,300$
FUND 116 CEMETERY
Begin Fund Balance 68,186$ 15,000$
Charges for Services 49,471 187,500 12.1%
Misc 1,478 175 843.4%
Non-Revenues 2,628 6,000 23.6%
YTD Revenues 53,577 193,675 13.2%
Salaries & Wages 11,580 66,975 8.7%
Personnel Benefits 4,496 30,200 8.0%
Supplies 4,523 30,300 2.6%
Other Services & Charges 4,356 22,275 15.7%
Intergov Serv & Taxes 3,247 10,000 16.4%
Capital Outlays 270 575 0.0%
Interfnd Payment for Svcs 5,365 30,600
Interfund Transfers/to Cap Improv - 10,000 0.0%
YTD Expenditures 33,837 200,925 8.4%
End Fund Balance 87,926$ 7,750$
DEBT SERVICE FUNDS (200 - 299)
- to account for the accumulation of resources for, and the payment of, general long-term debt
FUND 212 LID #21
Begin Fund Balance 9,743$ 5,000$
YTD Revenues 109,967 62,100 64.0%
YTD Expenditures 119,000 65,000 75.4%
End Fund Balance 710$ 2,100$
YTD
FEBRUARY BUDGET
11
FUND NAME 2012 2012 %
CAPITAL PROJECTS FUNDS (300 - 399)
- to account for financial resources to be used for the acquisition or construction of major capital
facilities (other than those financed by proprietary funds and trust funds).
FUND 303 REAL ESTATE EXCISE TAX 1
Begin Fund Balance 17,444$ 10,000$
YTD Revenues 34,140 126,100 21.3%
YTD Expenditures - 102,700 0.0%
End Fund Balance 51,584$ 33,400$
FUND 304 REAL ESTATE EXCISE TAX 2
Begin Fund Balance 4,881$ 1,000$
YTD Revenues 34,133 316,100 8.5%
YTD Expenditures 4,304 312,225 0.7%
End Fund Balance 34,710$ 4,875$
FUND 305 CAPITAL FACILITIES/BUILDING
Begin Fund Balance 17$ 1,000$
YTD Revenues 4,001 35,800 5.6%
YTD Expenditures 4,018 34,000 5.9%
End Fund Balance -$ 2,800$
FUND 310 TRANSPORTATION IMPROVEMENT
Begin Fund Balance 123,205$ 100,000$
YTD Revenues 83,972 7,283,100 0.0%
YTD Expenditures 206,491 7,073,300 1.7%
End Fund Balance 686$ 309,800$
FUND 311 PARK IMPROVEMENT
Begin Fund Balance 110,481$ 100,000$
YTD Revenues 7,465 55,600 0.1%
YTD Expenditures 117,916 152,000 47.3%
End Fund Balance 30$ 3,600$
FUND 312 LIBRARY CAPITAL
Begin Fund Balance 13,446$ 14,000$
YTD Revenues 8 - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 13,454$ 14,000$
FUND 316 CEMETERY CAPITAL IMPROVEMENT
Begin Fund Balance -$ -$
YTD Revenues - 10,100 0.0%
YTD Expenditures - - 0.0%
End Fund Balance -$ 10,100$
YTD
FEBRUARY BUDGET
FUND NAME 2012 2012 %
12
ENTERPRISE FUNDS (400 - 499)
- an enterprise fund may be used to report activity for which a fee is charged to external users for goods
or services. An enterprise fund is also required for any activity whose principal revenue sources meet
any of the following criteria.
- Debt backed solely by fees and charges
- Legal requirement to recover costs
- Policy decision to recover costs
FUND 401 WATER/SEWER
Begin Fund Balance-Unreserved-Water 1,450,456$ 1,150,000$
Charges for Services 657,350 3,799,400 8.6%
Miscellaneous 2,796 18,500 13.7%
Non-Revenues - 5,000 0.0%
YTD Revenues-Water 660,146 3,822,900 8.6%
Salaries & Wages 125,277 686,225 9.4%
Personnel Benefits 46,432 258,475 10.2%
Supplies 7,746 100,875 0.6%
Other Services & Charges 85,771 375,780 17.3%
Intergov Serv & Taxes 62,313 378,800 7.9%
Non-Expenditures 750 2,000 0.0%
Capital Outlays - 4,000 0.0%
Debt Service - 185,625 0.0%
Interfund Payment for Services 153,648 915,248 8.4%
Interfund Transfers - 715,000 0.0%
YTD Expenditures-Water 481,937 3,622,028 7.3%
End Fund Balance-Unreserved-Water 1,628,665$ 1,350,872$
Begin Fund Balance-Unreserved - Sewer 1,508,459$ 1,179,250$
Charges for Services 827,522 4,803,600 8.6%
Miscellaneous 1,106 5,000 22.1%
YTD Revenues-Sewer 828,628 4,808,600 8.6%
Salaries & Wages 92,017 548,350 8.5%
Personnel Benefits 33,299 212,450 8.7%
Supplies 29,430 192,750 6.1%
Other Services & Charges 131,466 488,240 19.2%
Intergov Serv & Taxes 58,954 343,100 8.6%
Non-Expenditures - 1,000 0.0%
Capital Outlays - 4,000 0.0%
Debt Service 303 2,631,850 0.0%
Interfund Payment for Services 157,488 944,493 8.3%
Interfund Transfers - 109,560 0.0%
YTD Expenditures-Sewer 502,957 5,475,793 5.1%
End Fund Balance-Unreserved-Sewer 1,834,130$ 512,057$
YTD
FEBRUARY BUDGET
FUND NAME 2012 2012 %
13
ENTERPRISE FUNDS (400 - 499) - Cont.
FUND 402 AIRPORT
Begin Fund Balance 355,346$ 5,000$
Rental Income 1,024,693 2,617,565 27.5%
Other Misc Revenues 207 42,500 0.5%
Non-Revenues 148,326 322,890 36.2%
TYD Revenues 1,173,226 2,982,955 28.1%
Salaries & Wages 50,063 309,650 8.1%
Personnel Benefits 16,229 100,450 8.5%
Supplies 1,806 34,050 1.3%
Other Services & Charges 76,161 201,500 21.2%
Intergov Serv & Taxes 28 400 5.3%
Non-Expenditures 968 313,890 0.0%
Capital Outlays 74,717 379,237 18.3%
Debt Service 8,776 196,675 2.2%
Interfund Payment for Services 227,970 1,399,852 8.1%
Interfund Transfers - 11,700 0.0%
YTD Expenditures 456,718 2,947,404 9.0%
End Fund Balance 1,071,854$ 40,551$
FUND 404 W/S REVENUE BOND REDEMPTION
Begin Fund Balance 48,814$ -$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 48,814$ -$
FUND 405 WATER IMPROVEMENT
Begin Fund Balance 5,304,683$ 2,675,000$
YTD Revenues 123,597 861,000 8.3%
YTD Expenditures 144,646 1,943,050 0.5%
End Fund Balance 5,283,634$ 1,592,950$
FUND 406 SEWER IMPROVEMENT
Begin Fund Balance 2,898,731$ 2,250,000$
YTD Revenues 262,150 288,000 56.0%
YTD Expenditures 7,786 628,025 0.8%
End Fund Balance 3,153,095 1,909,975$
FUND 407 PUBLIC WORKS-UTILITIES ADMINISTRATION
Begin Fund Balance 124,840$ 53,000$
Charges for Services 98,176 589,116 8.3%
Misc. Revenue 1,181 500 14.6%
YTD Revenues 99,357 589,616 8.3%
Salaries & Wages 53,447 336,225 7.3%
Personnel Benefits 20,411 137,675 7.0%
Supplies 608 7,000 1.8%
Other Services & Charges 5,814 80,640 3.7%
Interfund Payment for Services 5,570 - 0.0%
Capital Outlays - 7,000 0.0%
YTD Expenditures 85,850 568,540 7.0%
End Fund Balance 138,347$ 74,076$
YTD
FEBRUARY BUDGET
FUND NAME 2012 2012 %
14
ENTERPRISE FUNDS (400 - 499) - Cont.
FUND 408 WWTP IMPROVEMENT & EXPANSION
Begin Fund Balance 1,062,007$ 250,000$
YTD Revenues 640 1,000 61.8%
YTD Expenditures 22,915 105,000 6.7%
End Fund Balance 1,039,732$ 146,000$
FUND 409 SURFACE WATER CAPITAL IMPROVEMENT
Begin Fund Balance 122,898$ 110,000$
YTD Revenues 73,341 182,250 5.9%
YTD Expenditures 195,416 167,000 80.0%
End Fund Balance 823$ 125,250$
FUND 410 AIRPORT RESERVE
Begin Fund Balance 1,023,836$ 1,019,323$
YTD Revenues 1,030,617 10,000 6.0%
YTD Expenditures 8,306 1,019,323 0.0%
End Fund Balance 2,046,147$ 10,000$
FUND 411 W/S BOND RESERVE
Begin Fund Balance 479,248$ -$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 479,248$ -$
FUND 412 STORM WATER MANAGEMENT
Begin Fund Balance 125,061$ 85,000$
Charges for Sevices 118,305 650,025 12.2%
Misc revenue 76 1,000 7.3%
YTD Revenues 118,381 651,025 12.2%
Salaries & Wages 25,548 150,675 8.5%
Personnel Benefits 9,483 55,950 8.9%
Supplies 103 6,500 0.0%
Other Services & Charges 12,314 29,455 41.5%
Intergov Serv & Taxes 7,816 36,900 14.0%
Interfund Payment for Services 25,175 149,975 8.4%
Debt Service - 50,000 0.0%
Interfund Transfers 83,870 247,250 8.2%
YTD Expenditures 164,309 726,705 9.4%
End Fund Balance 79,133$ 9,320$
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA)
Begin Fund Balance 389,858$ 233,000$
YTD Revenues 191,971 24,500 9.1%
YTD Expenditures 84,245 - 0.0%
End Fund Balance 497,584$ 257,500$
YTD
FEBRUARY BUDGET
INTERNAL SERVICE FUNDS (500 - 599)
departments or agencies of the governmental unit, or to other governmental units, on a cost-
15
reimbursement basis.
Begin Fund Balance 47,240$ 10,000$
YTD Revenues 84,938 425,710 8.3%
Operating Supplies 2,363 8,300 1.1%
Fuel 27,729 221,450 3.4%
Other services/Charges 44,706 57,225 66.3%
Vehicle Repairs & Maint.54,736 126,125 5.3%
Interfund Payment for Services 2,300 16,300 7.1%
YTD Expenditures 131,834 429,400 12.5%
End Fund Balance 344$ 6,310$
FUND 503 EQUIPMENT RENTAL (REPLACEMENT)
Begin Fund Balance 430,653$ 220,000$
YTD Revenues 70,720 424,760 8.4%
YTD Expenditures 22,180 47,000 0.0%
End Fund Balance 479,193 597,760$
FUND 504 PUBLIC WORKS MAINTENANCE & OPERATIONS
Begin Fund Balance 127,674$ 130,000$
Charges for Services 149,190 903,800 8.3%
Misc. Revenues/Rentals 3,252 18,300 12.8%
Non-Revenues 11,971 27,000 44.3%
164,413 949,100 9.4%
Salaries & Wages 63,266 393,775 7.9%
Personnel Benefits 23,804 128,050 10.5%
Supplies 6,185 70,800 3.4%
Other services/Charges 35,163 378,425 3.1%
Interfund Payment for Services 22,035 87,600 12.6%
Capital Outlays - 1,000 0.0%
Interfund Transfers - 1,500 0.0%
YTD Expenditures 150,453 1,061,150 6.6%
End Fund Balance 141,634$ 17,950$
TRUST FUND (601 - 610)
- to report all trust arangements under which principal and interest benefit individual, private
organizations and other government.
FUND 622 CEMETERY PRE-NEED TRUST
Begin Fund Balance 16,036$ 15,000$
YTD Revenues 9 10,150 0.0%
YTD Expenditures - 10,100 0.0%
End Fund Balance 16,045 15,050$
FUND 702 CEMETERY ENDOWMENT
Begin Fund Balance 200,617$ 190,000$
YTD Revenues 4,851 8,000 38.1%
YTD Expenditures - 2,500 0.0%
End Fund Balance 205,468 195,500$
City of Arlington
Council Agenda Bill
Item:
WS #4
Attachment
D
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
Hotel Motel Tax Distributions for 2012
ATTACHMENTS:
1) Spreadsheet listing applications and funding recommendations
2) Sample Contract
DEPARTMENT OF ORIGIN
Finance
EXPENDITURES REQUESTED: $85,277
BUDGET CATEGORY: Hotel-Motel Tax Fund
LEGAL REVIEW:
DESCRIPTION:
For the 2012 funding process, 13 applications were received totaling $162,696.
The Lodging Tax Committee met on March 8th to review and make recommendations for
funding. 9 applications were approved for funding totaling $85,277.
The City will also be providing funds, approved in 2011, to complete the restroom/visitor
information center project at Legion Park.
Organizations who are awarded the funds will be required to enter into a contract with the City
and abide by the terms.
There should be approximately $25,000 left in the Hotel-Motel Tax fund to carryover to 2013.
HISTORY:
The City began collecting a 2% Hotel-Motel Tax in 2005. Revenues generated from the tax are
to be used for tourism promotion and tourism-related facilities.
ALTERNATIVES
1) Table for additional Review
2) Take no action
RECOMMENDED MOTION:
No action at this time. The Council will be asked to approve the funding applications as
recommended by the Lodging Tax Advisory Committee at the April 2, 2012 Council meeting.
Hotel / Motel
Project Project Total Sponsor Tax 66.6% Limit Committee
Sponsor/Contractor Title Project Match Request or requested Recommends
Arlington EAA Fly-in Promotion/advertising fly-in 57,200.00$ 32,200.00$ 25,000.00$ 25,000.00$ 25,000.00$
Arlington Arts Council AAC's popular music concert's at BPAC 22,500.00$ 7,500.00$ 15,000.00$ 14,985.00$ 14,985.00$
D.A.B.A.Brochures,advertising, marketing, web-site 23,000.00$ 8,000.00$ 15,000.00$ 15,000.00$ 10,000.00$
Arlington/Smokey Point C of C Visitor Information Center 9,380.00$ 4,690.00$ 4,690.00$ 4,690.00$ 4,960.00$
Arlington/Smokey Point C of C
2012 4th of July Events, Peddle Paddle Puff
Triathlon and Fireworks Show 8,190.00$ 3,190.00$ 5,000.00$ 5,000.00$ 5,000.00$
Olympic Ballet Theatre The Nutcracker in Arlington 75,700.00$ 71,700.00$ 4,000.00$ 4,000.00$ 4,000.00$
City of Arlington Video Promotion equipment 8,500.00$ 2,200.00$ 6,300.00$ 5,661.00$
City of Arlington Eagle Festival 8,772.00$ 3,572.00$ 5,200.00$ 5,200.00$ 5,200.00$
City of Arlington City Limit Entrance Signs 26,400.00$ 8,400.00$ 18,000.00$ 17,582.40$
City of Arlington Display Art Banners 20,976.00$ 11,520.00$ 9,456.00$ 9,456.00$
City of Arlington Summer Events in the Parks 13,072.00$ 4,572.00$ 8,500.00$ 8,500.00$ 8,500.00$
City of Arlington Improvements to Country Charm Park 51,000.00$ 13,000.00$ 38,000.00$ 33,966.00$
Red Rooster Route Red Rooster Route Days 11,460.00$ 2,910.00$ 8,550.00$ 7,632.36$ 7,632.00$
TOTALS 336,150.00$ 173,454.00$ 162,696.00$ 156,672.76$ 85,277.00$
2012 Beginning Balance available 90,000.00$
Restroom Project from 2011 (48,000.00)
Projected H/M Taxes to be rec'd in 2012 70,000.00
Fund Reserve (12,000.00)
Amount available for award in 2012 100,000.00$
Hotel / Motel Funding Applications for 2012
1
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CONTRACTOR:
ADDRESS:
PROJECT:
AMOUNT: $
FUND SOURCE: City of Arlington Hotel Motel Tax
TERMINATION: December 31, 2012
CONTRACT FOR HOTEL/MOTEL FUND PROJECTS
THIS AGREEMENT between the City of Arlington (“City”) and Xxxxxx (“Contractor”);
WITNESSETH, that the parties agree as follows:
1. Scope of Services to be Performed by Contractor. As defined in Attachment A appended
hereto.
2. Time of Performance. The Contractor is to complete the work required by this Contract
no later than December 31, 2012.
3. Compensation. The City will pay the Contractor for services as set forth in Attachment
A, appended hereto. On completion of the work, the Contractor will submit properly executed
invoices indicating hours expended and/or work performed as appropriate and consistent with the
schedule of work outlined in Attachment A, “Scope of Work”. Total charges on this project shall
not exceed $.
4. Credit. Any publications or advertising produced as a result of this project will
prominently feature the following credit: MADE POSSIBLE IN PART BY ASSISTANCE
FROM THE CITY OF ARLINGTON HOTEL-MOTEL TAX FUND.
5. Copyrights. Where activities supported by this contract produce original books, articles,
manuals, films, computer programs or other materials, the Contractor may copyright such
materials upon obtaining the prior written approval of the City: PROVIDED that the City
receives a royalty-free, non-exclusive and irrevocable license to reproduce, publish or use such
material. Where such license is exercised, appropriate acknowledgment of Contractor's
contribution will be made.
6. Changes. This Contract may be modified as to terms of performance, terms relating to
compensation, or other matters upon mutual agreement of the parties, and shall become effective
only upon written amendment to this Contract, such amendment to be executed by both parties.
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7. City Review/Approval. Upon submittal of any report or other information required by the
scope of the work, the City may, following review by the City, accept such work or reject it, or
request such modification or additions as it deems appropriate. Payment for such work will not
be made until the work is accepted by the City.
8. Access to Books/Records. The City may, at reasonable times, inspect the books and
records of the Contractor relating to the performance of this Contract.
9. Hold Harmless. The Contractor shall protect, save harmless, indemnify and defend, at its
own expense, the City, its elected and appointed officials, officers, employees and agents, from
any loss or claim for damages of any nature whatsoever, arising out of the performance of this
Contract, including claims by Contractor's employees or third parties, except for those damages
solely caused by the negligence or willful misconduct of the City, its elected and appointed
officials, officers, employees or agents.
10. Legal Requirements. The Contractor shall comply with all applicable federal, state and
local laws in performing this Contract.
11. Termination.
a. If the Contractor breaches any of its obligations hereunder, and fails to cure the same
within ten (10) days of written notice to do so by the City, the City may terminate this Contract,
in which case the City shall pay the Contractor only for the costs of services accepted by the City
prior to the City's notice of termination, in accord with the schedule referenced in section 3.
b. The City may terminate this Contract upon thirty (30) days written notice to the
Contractor for any reason other than stated in subsection (a) of this section, in which case the
City shall pay the Contractor for all costs incurred by the Contractor in performing the Contract
in accord with the schedule referenced in section 3.
c. Termination shall not affect the rights of the City under section 4, 5, 7, 8 and 9 hereunder.
12. Exercise of Rights or Remedies. Failure of either party to exercise any rights or remedies
under this Contract shall not be a waiver of any obligation by either party and shall not prevent
either party from pursuing that right at any future time.
13. Records. Contractor must maintain adequate records to support billings. Said records
shall be maintained for a period of five (5) years after completion of this Contract by the
Contractor. The City or any of its duly authorized representatives shall have access to any books,
documents or papers and records of the Contractor which are directly related to this Contract for
the purposes of audit examinations, excerpts or transcripts. Expenditures under this Contract
which are determined by audit to be ineligible for reimbursement and for which payment has
been made to the Contractor shall be refunded to the City by the Contractor.
3
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14. Independent Contractor. Contractor agrees that Contractor will perform the services
under this agreement as an independent contractor and not as an agent, employee or servant of
the City. The parties agree that the Contractor is not entitled to any benefits or rights enjoyed by
employees of the City. Contractor specifically has the right to direct and control Contractor's
own activities in providing the agreed services in accordance with the specifications set out in
this agreement.
15. Consent to Delegate. The Contractor shall not subcontract, assign or delegate any of the
rights, duties or obligations covered by this agreement without the prior express written consent
of the City.
16. Entire Agreement. This document constitutes the entire agreement between the parties.
CONTRACTOR:
_____________________________________ Date: _________________________
CITY OF ARLINGTON
_____________________________________ Date: _________________________
James W. Chase, Finance Director
4
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ATTACHMENT A
______________________________
PROJECT SCOPE OF WORK AND BUDGET
CONTRACTOR:
PROJECT:
SCOPE OF WORK
1. Xxxxx (“Contractor”) will receive from City of Arlington (“City”) the amount of $ .
Funds will reimburse the Contractor for eligible expenses incurred in executing the project more
fully described in Attachment B appended hereto. Funds will reimburse the Contractor for
eligible expenses incurred in executing the project more fully described in Attachment B
appended hereto.
2. The period of this Contract shall run through December 31, 2012.
3. The Contractor will ensure that a substantial amount of any promotional materials
underwritten in whole or in part by City funds will be directed at recipients outside of City of
Arlington to ensure that out-of-city visitors are attracted. This will be accomplished by mailing
materials out of the city and/or by placing appropriate materials with the Snohomish County
Tourism Bureau. Any electronic advertising funded by this contract will be substantially directed
at audiences outside of City of Arlington.
4. For the purposes of this project, expenses eligible for reimbursement are defined as those
listed in the “CITY” column of the budget below. Invoices to the City from the Contractor will
include itemized receipts for all eligible expenditures for which the Contractor seeks
reimbursement. In addition, if City funds underwrite in whole or in part any printed materials,
print advertising or broadcast medium advertising, the Contractor will submit with the
Contractor's reimbursement request for associated costs incurred: three (3) copies of printed
materials; one copy of each print advertisement as printed; and one copy of the text of each
broadcast medium advertisement. City funds will not be used to reimburse any expenses
incurred by the Contractor which provide direct promotional benefit to a specific private business
entity. In order to ensure timely closeout of this project, the Contractor will submit final
invoicing to the City for this project no later than December 31, 2012. Also, by December
31, 2012, the Contractor will provide to City a final report summarizing project activity
and summarize how grant funds have enhanced cultural tourism in the City of Arlington.
City of Arlington
Council Agenda Bill
Item:
WS #6
Attachment
E
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
Interlocal Agreement with Snohomish County Department of Emergency Management
ATTACHMENTS:
ILA with Snohomish County Department of Emergency Management
DEPARTMENT OF ORIGIN
Executive- Paul Ellis
EXPENDITURES REQUESTED: $19,390
BUDGET CATEGORY: Emergency Management
LEGAL REVIEW:
DESCRIPTION:
Snohomish County Department of Emergency Management provides coordinated
emergency management county wide. This is the 2012 update to the interlocal
agreement for DEM services.
HISTORY:
DEM assist the city by providing many services that enhance our emergency operations
function. Staff training, Mystate communications and web software are among some of
the services we take advantage of. DEM also provides some materials such as sand and
bags during flooding events.
We serve as members on the DEM Advisory Board to develop the objectives for the
county.
ALTERNATIVES
Table for further discussion
Remand to Staff for Additional Information
RECOMMENDED MOTION:
No action at this time. Council will be asked to approve the Interlocal Agreement with
Snohomish County Department of Emergency Management at the April 2, 2012
meeting.
City of Arlington
Council Agenda Bill
Item:
WS #8
Attachment
F
COUNCIL MEETING DATE:
March 26, 2012
SUBJECT:
Ordinance adopting incentives for Economic Development
ATTACHMENTS:
Draft Ordinance
DEPARTMENT OF ORIGIN
Executive- Paul Ellis
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: None
LEGAL REVIEW:
DESCRIPTION:
The draft ordinance would temporarily suspend transportation impact fees and utility
hookup fees created when a commercial building changes uses. The smaller retail
spaces change uses more frequently that the larger anchor spaces. Each change of use
triggers an evaluation of hookup fees and traffic mitigation; this would provide an
incentive to potential businesses who locate in Arlington. It is limited to change of use
of commercial businesses when the tenant improvements will not exceed 60% of the
building value and are customers of Arlington utilities.
HISTORY:
Historically, we have charged about four ERU’s per year for change of use commercial
businesses.
ALTERNATIVES
Table for further discussion
Remand to Staff for Additional Information
RECOMMENDED MOTION:
No action at this time. Council will be asked to approve the proposed ordinance at the
April 2, 2012 Council meeting.
ORDINANCE 2012-XXX 1
CITY OF ARLINGTON
ORDINANCE NO. 2012-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
TEMPORARILY SUSPENDING TRANSPORTATION IMPACT FEES AND UTILITY
HOOKUP FEES RELATING TO CHANGES IN USE, AND CONTAINING A SUNSET
PROVISION FOR THE EFFECTIVE TERM OF THE ORDINANCE
WHEREAS, the City of Arlington, Washington has the authority to enact laws to
promote the health, safety and welfare of its citizens; and
WHEREAS, the City of Arlington wishes to encourage commercial development that is
consistent with the City’s Comprehensive Plan while recognizing the unusual financial climate
that exists currently; and
WHEREAS, the City municipal code contains provisions assessing transportation impact
fees and utility connection fees relating to changes in use which the City Council wishes to
suspend temporarily for a period of time from the adoption of the ordinance until December 31,
2013; and
WHEREAS, the City Council finds that suspension of the usual and customary fees is
desirable for the specific purpose of attracting redevelopment and commercial growth in certain
locations within the City;
NOW, THEREFORE, be it ordained by the City Council of the City of Arlington as
follows:
Section 1. Notwithstanding any other provision of the Arlington Municipal Code, the City
temporarily suspends the imposition of transportation impact fees and utility connection fees
under AMC 20.90.040 and AMC Chapter 13.12, respectively, when the following circumstances
apply:
(a) The property is serviced by City of Arlington utilities and is located in areas
zoned General Commercial (GC), Highway Commercial (HC), or Old Town Business
District (CBD);
(b) The assessment of the fee is solely the result of a change to a land use category
that results in a higher fee;
(c) The project will not add, increase or expand the gross floor area of an existing
building, or increase water meter size
(d) The project is only a change in use, renovation or remodeling of an existing
structure or structures;
(e) The project is not a redevelopment project or other project in which existing
structures are replaced or substantially redeveloped by dollar amounts greater than
60% of the building value; and
ORDINANCE 2012-XXX 2
(f) The project is one for which complete building applications is filed with the City
between May 1, 2012 and December 31, 2013.
Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of this
ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be preempted by state
or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 3. Effective Date. The title of this ordinance, which summarizes the contents of this
ordinance, shall be published in the official newspaper of the City. The ordinance shall take
effect and be in full force five (5) days after the date of publication; provided, however, that
unless extended by act of the City Council, this ordinance shall automatically expire on
December 31, 2013.
PASSED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE
____ DAY OF _____________, 2012.
CITY OF ARLINGTON
By___________________________________
Barbara Tolbert, Mayor
Attest:
________________________________
Kristin Banfield, City Clerk
Approved as to form:
__________________________________
Steven J. Peiffle, City Attorney