HomeMy WebLinkAbout06-04-2012_Council Meeting
Arlington City Council
June 4, 2012 – 7 PM
City Council Chambers
110 E. Third
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF THE AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PROCLAMATIONS
PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda.
Please limit remarks to three minutes.
CONSENT AGENDA
1. Minutes of the May 21 and May 29, 2012 Council Meetings ATTACHMENT A
2. Accounts Payable
PUBLIC HEARING
NEW BUSINESS
1. Renew Interlocal Agreement with Snohomish Regional Drug &
Gang Task Force
ATTACHMENT B
2. Award of Airport Blvd Phase 1A Construction Contract to the
apparent low bidder
ATTACHMENT C
3. Retail Competitiveness Analysis: Shea Carr Jewell contract
amendment #2 & McConkey study
ATTACHMENT D
DISCUSSION ITEMS
INFORMATION
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
COUNCIL MEMBER REPORTS – OPTIONAL
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
To review all attachments, click here.
DRAFT
Page 1 of 3
Council Chambers
110 East Third
May 21, 2012
City Council Members Present by Roll Call: Dick Butner, Randy Tendering, Debora Nelson, Marilyn
Oertle, Chris Raezer, and Ken Klein
Council Members Absent: Steve Baker
City Staff Present: Mayor Tolbert, Kristin Banfield, Paul Ellis, Jim Chase, Fire Chief Bruce Stedman,
Firemen Ruffner, Hargroves, Honsowetz, Price, Schmidt, Gustafson, Hillis, Musal, and DeMoors, Jim
Kelly, Eric Scott, Jeff Pitman, Rob Putnam, David Kuhl, Jan Bauer, Steve Peiffle – City Attorney
Also Known to be Present: Ken Levesque – Planning Commissioner member applicant, Mike Hopson –
Airport Commission, Sarah Arney – North County Outlook, and Kevin Dunn – Airport Businessman
Mayor Tolbert called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed.
APPROVAL OF THE AGENDA
Marilyn Oertle moved to approve the Agenda. Chris Raezer seconded the motion which passed with a
unanimous vote.
PROCLAMATIONS
National Emergency Medical Services Week, May 20-26, 2012
Fire Chief Bruce Stedman gave information on the numbers for services provided last year by Arlington’s
EMS personnel, and the increase seen for this year. Mayor Tolbert then read the National Emergency
Medical Services Week Proclamation.
National Public Works Week, May 20-26
Randy Tendering and Mayor Tolbert read the Proclamation of Public Works Week for May 20-26, 2012.
In honor of Public Works Week City Employees will be wearing orange tomorrow.
PUBLIC COMMENT
There was no one in the audience who wished to speak to matters not on the Agenda.
CONSENT AGENDA
Marilyn Oertle moved and Ken Klein seconded the motion to approve the Consent Agenda which was
unanimously carried to approve the following Consent Agenda items:
1. Minutes of the April 30, 2012 Joint Meeting and the May 7 and May 14, 2012 Council Meetings
2. Accounts Payable
Electronic Payments and Claims Checks #76699 through #76871 dated May 8, 2012 through
May 21, 2012 in the amount of $804,246.81
3. Road Closures for Special events
4. Authorization to Proceed with a Privately Funded 9/11 Memorial at Firehouse 46
5. Resolution to transfer Public Works department equipment to other department
6. Ordinance Adopting the Airport Master Plan Update and associated Comprehensive Plan
Amendment --- Marilyn Oertle noted that this item would be moved to the first item under
New Business
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting DRAFT May 21, 2012
Page 2 of 3
PUBLIC HEARING
There was no Public Hearing.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Ordinance Adopting the Airport Master Plan Update and associated Comprehensive Plan
Amendment
Airport Manager Rob Putnam stated that there had been confusion within the distributed packet; he
clarified the situation and asked for Council questions. There were none.
Debora Nelson moved to adopt the Ordinance approving the Airport Master Plan Update and associated
Comp Plan Amendments. Marilyn Oertle seconded the motion which passed with a unanimous vote.
Appointment of Ken Levesque to the Planning Commission
Community Development Director David Kuhl gave the background of the search for a Planning
Commissioner Replacement. He noted the presence of Ken Levesque in the audience.
Marilyn Oertle moved to approve the appointment of Ken Levesque to the Planning Commission. Chris
Raezer seconded the motion that passed with a unanimous vote.
67th Ave. NE Phase III – BNSF Lebanon Crossing and Construction Easements
City Engineer Eric Scott spoke to the requested easements, and he announced that Burlington Northern
has now approved and signed the needed agreement. Mr. Scott then answered Council questions.
Debora Nelson moved to approve the BNSF Lebanon Crossing and Construction Easements necessary
for construction of the 67th Ave. project and authorize the Mayor to sign, pending final review by the City
Attorney. Randy Tendering seconded the motion that passed with a unanimous vote.
Authority to Bid the 2012 A/C Water Main Replacement
Eric Scott stated that the City has 95 miles of waterline and a percentage of that is concrete/asbestos
which is deteriorating. Portions of that waterline by the airport, as well as a small segment on Broadway,
need to be replaced. He then answered Council questions.
Dick Butner moved to grant City Staff the authority to bid the 2012 Water main Replacement Project,
subject to review by the City Attorney. Marilyn Oertle seconded the motion that passed with a
unanimous vote.
Airport Water Main Extension Bid Award
Airport Manager Rob Putnam noted that this Bid Award had been addressed in an April Council
Workshop meeting.
Debora Nelson moved to approve the contract for the 2012 Arlington Airport Water Main Extension
Project with DG Buchanan Construction, Inc., in the amount of $80,119.65. Randy Tendering seconded
the motion that passed with a unanimous vote.
Approval of Short Term Interfund Loans
Finance Director Jim Chase gave a brief update of General Funds.
Marilyn Oertle moved to approve the Short Term Interfund Loans made at the end of April 2012, as
presented by the Finance Director, and direct those loans to be paid as soon as there are sufficient funds
to do so. Chris Raezer seconded the motion that passed with a unanimous vote.
MAYOR’S REPORT
Mayor Tolbert gave a report of meetings and events she had recently attended.
Minutes of the City of Arlington City Council Meeting DRAFT May 21, 2012
Page 3 of 3
COUNCIL MEMBER REPORTS – OPTIONAL
Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, and Ken Klein gave brief
reports.
EXECUTIVE SESSION
There was no need for an Executive Session.
With no further business to come before the Council, the meeting was adjourned at 7:34PM.
____________________________
Barbara Tolbert, Mayor
Page 1 of 2
Council Chambers
110 East Third Street
May 29, 2012
Dick Butner Randy Tendering, Debora Nelson, Marilyn Oertle, Ken Klein, Steve Baker, Mayor Tolbert,
Kristin Banfield, Jim Chase, Police Chief Nelson Beazley, Paul Ellis, Jim Kelly, Eric Scott, David Kuhl,
Cristy Brubaker, Jan Bauer, and Steve Peiffle – City Attorney
Council Members Absent: Chris Raezer
Also Known to be Present: Maxine Jenft – Cemetery Board,
Mayor Tolbert called the meeting to order at 7:00PM.
Marilyn Oertle moved to approve the Agenda, and Steve Baker seconded the motion, which passed with
a unanimous vote approving the Workshop Agenda.
WORKSHOP ITEMS – NO FINAL ACTION WAS TAKEN
Renew Interlocal Agreement with Snohomish Regional Drug & Gang Task Force
Police Chief Nelson Beazley asked to renew the Interlocal with the task force, speaking to the rate
increase for the requested agreement. He then answered Council questions.
April Financial Report to Council
With the use of a power point presentation Finance Director Jim Chase gave an update on the April 2012
Financial Report. Community Development Director David Kuhl gave information on building permits and
the current construction that is happening. Throughout the presentation Mr. Chase answered Council
questions and addressed Council comments.
Airport Blvd – Apparent low bidder of Construction Contract
City Engineer Eric Scott spoke to the Airport Boulevard Project. He reviewed the bidding process and
distributed the results of the bid opening of May 24, 2012. The next process will be to check bidders and
references, followed by a request for Council approval of the chosen company. Mr. Scott and Public
Works Director Jim Kelly also answered Council questions.
Retail Competitiveness Analysis: Shea Carr Jewell Contract Amendment #2 & McConkey Study
Public Works Director Jim Kelly and Assistant to the City Administrator for Special Projects Paul Ellis
spoke to the Competitiveness Analysis and need to discover the reason retail business is not coming to
Arlington. In addition, the City had contracted with Sea Carr Jewell to update the City’s Transportation
Comprehensive Plan, and while the work is nearly complete, additional efforts are necessary. Discussion
and questions followed.
Miscellaneous Council Items
City Administrator Allen Johnson will be returning Monday on a limited schedule.
PUBLIC COMMENT
There were no members of the Public who wished to speak on matters on the Agenda.
The meeting was adjourned at 7:49PM.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Meeting May 14, 2012
Page 2 of 2
____________________________
Barbara Tolbert, Mayor
City of Arlington
Council Agenda Bill
Item:
NB #1
Attachment
B
COUNCIL MEETING DATE:
June 4, 2012
SUBJECT:
Renew Interlocal Agreement with Snohomish Regional Drug & Gang Task Force
ATTACHMENTS:
Interlocal Agreement with Snohomish County
DEPARTMENT OF ORIGIN
Police Contact: Chief Nelson Beazley, 360-403-3400
EXPENDITURES REQUESTED: $4,477.00
BUDGET CATEGORY: Police – Narcotics Investigations
Expenditures
LEGAL REVIEW:
DESCRIPTION:
This is an annual renewal of the interlocal agreement for the City of Arlington to
participate in the Snohomish Regional Drug & Gang Task Force. This agreement sets
out the terms, the fees, the organization and the operational conditions of this multi-
agency task force and reflects an approximate .07% increase over the current
agreement.
HISTORY:
The Task Force was formed in 1988 and the City of Arlington has been a steady
participant. The Task Force was founded to work street narcotics and has evolved to
investigating the highest level of drug dealers. The Task Force is staffed by detectives
from the Sheriff’s Office and the City of Everett, and is assisted by a host of local and
federal agencies. The Task Force continues to provide essential assistance to the Police
Department especially in the area of training and undercover operations. The City’s
financial contribution is only 2.5% of the total but receives far more in returned
services. The Task Force also receives funding from the Federal government.
ALTERNATIVES
Non-renewal and withdrawing from participation in the Task Force.
RECOMMENDED MOTION:
I move to authorize the Mayor to sign the Interlocal Agreement with the Snohomish
Regional Drug and Gang Task Force.
City of Arlington
Council Agenda Bill
Item:
NB #2
Attachment
C
COUNCIL MEETING DATE:
June 4, 2012
SUBJECT:
Airport Boulevard Authorization to Award Construction Contract
ATTACHMENTS:
Bid Opening Results
DEPARTMENT OF ORIGIN
Public Works – Eric Scott
EXPENDITURES REQUESTED: $1,143,953.61
BUDGET CATEGORY: Transportation Improvement fund, Airport
CIP, Water CIP and Sewer CIP
LEGAL REVIEW:
DESCRIPTION:
Design of Airport Blvd, Phase 1 is complete and sufficient funding has been obtained to
meet the estimated cost of construction; staff advertised for bid in May. Bids were opened
on May 24, 2012, and Reece Trucking was the apparent low bidder.
HISTORY:
The City of Arlington obtained $452,485.00 in federal grant funding for construction of
Airport Boulevard, Phase 1. The design of Airport Boulevard was started in 2009 in
conjunction with the development of the Airport Business Park on the west side of
Arlington Municipal Airport. Difficulties with the Developers on that project and then the
economic downturn placed this project on hold. In 2010 City Staff started pursuing grant
funding for the project and began the completion of the bid documents by City Staff. The
Construction Estimate for the project is $1,293,000.
ALTERNATIVES
• Remand to staff for additional information
• Table pending additional discussion
RECOMMENDED MOTION:
I move to award the construction contract for Airport Blvd Phase 1A to Reece Trucking for
the amount of $1,143,953.61 and authorize the Mayor to sign the contact, subject to review
by the City Attorney.
City of Arlington
Engineering Division
Memo
To: Mayor, City Council
Cc: Jim Kelly – Public Works Director
From: Eric Scott – City Engineer
Date: June 4, 2012
Re: Airport Blvd Phase 1a Bid Summary
The following are the results from the bid opening on May 24, at 2pm:
Construction Estimate: $1,293,000.00
Reece Construction: $1,143,953.61 (Lowest Responsible Bidder)
Interwest Construction: $1,191,751.00
Strider Construction: $1,240,892.58
Colacurcio Brothers: $1,458,411.05
Award Construction: $1,536,897.05
City of Arlington
Council Agenda Bill
Item:
NB #3
Attachment
D
COUNCIL MEETING DATE:
June 4, 2012
SUBJECT:
Retail Competitiveness: Transportation Comprehensive Plan Update – Shea Carr Jewell
Amendment No. 2 & McConkey Study
ATTACHMENTS:
Transportation Comp Plan Amendment #2
McConkey Development Proposal
DEPARTMENT OF ORIGIN
Public Works – James Kelly / Executive – Paul Ellis
EXPENDITURES REQUESTED: $14,516
-$8,000.00 (Shea Carr Jewell)
-$6,516 (McConkey) – Not to exceed
BUDGET CATEGORY: Utilities - $4,365; Community Development
- $2,151; Transportation Imp Fund - $8,000
LEGAL REVIEW:
DESCRIPTION:
In order to fully understand why Arlington is lagging behind in the retail development, the
City needs to identify the areas of improvement to gain a competitive advantage. The
proposed methodology would be to first study the competitiveness of Arlington and its
ability to meet the needs of the commercial development community. The attached
proposal from McConkey Development Co. would provide a comparison of Arlington’s
development fees; permit timing, mitigation fees, zoning codes and design review
requirements with neighboring cities. This study would be completed within 60 days of the
Notice to Proceed.
The amendment to the Shea-Carr-Jewell contract is due to out of scope work and
additional work required for Traffic Impact Fee (TIF) Analysis, connected with the
McConkey Study. The McConkey study will help shape the appropriate way to assess TIFs
to help the City gain a competitive edge with commercial development.
HISTORY:
Arlington has a vibrant industrial area surrounding the airport and has been successful in
its efforts to recruit and retain industrial businesses. The recent economic challenges have
created vacancies in both the commercial and industrial areas. The City of Arlington has
been able to fill the vacant industrial properties at a greater rate than surrounding areas,
but is lagging behind in comparison in recruitment of commercial retailers. The mean jobs
per household, income level and residential demographics remain greater in Arlington
than in surrounding areas and would provide a sustainable commercial environment for
retail development. The lack of retail development has created a need for the labor force
and residents to purchase goods outside of Arlington, creating leakage in commercial
commerce and results in lower sales tax collection.
As part of the General Comprehensive Plan, the City must also produce a Transportation
Comprehensive Plan (Transportation Element) consistent with the Land Use Element of the
Comprehensive Plan and consistent with Puget Sound Regional Council (PSRC)
requirements. The City contracted with Shea Carr Jewell in April 2011 to update the City’s
Transportation Comp Plan. While the majority of the work effort is complete, to provide
an updated plan, additional efforts have been identified necessary to incorporate on-going
strategic planning by City staff and to examine funding requirements for long range
transportation projects. Amendment #2 is needed for the effort associated with the extra
out-of-scope work.
Initial Agreement / Phase 1 – Project Definition $ 8,300
Amendment #1 - Transportation Comp Plan Update $ 91,419
Amendment #2 – TIF Update and Public Meetings $ 8,000
Total $ 107,719
ALTERNATIVES
No Action at this time
RECOMMENDED MOTION:
I move to approve and authorize the mayor to sign Amendment #2 to the Shea Carr Jewell
Transportation Comprehensive Plan Contract, and I move to accept the McConkey
proposal and authorize staff to move forward with the competitive advantage study.
_________________________________________________________________________
April 20, 2012
Page 1
Amendment No. 2
Scope of Work for Engineering & Planning Services
City of Arlington
Traffic Impact Fee Update and
Transportation Plan Additional Services
Prepared for: Jim Kelly, PE, Director of Public Works
City of Arlington
Prepared By: Eric Johnston, PE, Associate Principal
Shea Carr Jewell, Inc.
Date prepared: April 20, 2012
Overview
Shea Carr Jewell (SCJ) has been contracted by the City of Arlington to provide an update to the City’s
Transportation Plan. While the majority of the work effort is complete to provide an updated plan,
additional efforts have been identified necessary to incorporate on-going strategic planning by City
staff and elected officials to meet immediate and long-term transportation infrastructure needs in
the City.
At the request of the City, this Amendment No. 2 will allow SCJ to incorporate recent additions to
funding strategies and additional meeting time.
Initial Agreement / Phase 1 – Project Definition
Complete.
Amendment #1 / Phase 2 – Transportation Plan Update
Data collection complete.
Modeling complete.
Operations analysis complete.
2035 improvement projects identification complete.
_________________________________________________________________________
April 20, 2012
Page 2
Financing plan in draft stage.
Graphics/figures complete.
Document in draft stage.
Public process to be determined.
Amendment #2 / Phase 3 – TIF Update and Public Meetings
Additional meetings and coordination with the City.
Add collision data to Transportation Plan document.
Advise City staff on TIF methodology.
Provide traffic volume data in support of new TIF.
Incorporate updated financial strategies in the 2035 Transportation Plan document, including
revised Traffic Impact Fee text. Provide stand-alone memorandum regarding TIF update
methodology developed by City staff.
Amendment #2 Lump Sum Fee: $8,000
Fee
Initial Agreement / Phase 1 – Project Definition $8,300
Amendment #1 / Phase 2 – Transportation Plan Update 91,419
Amendment #2 / Phase 3 – TIF Update and Public Meetings 8,000
TOTAL FEE AMENDMENT #2 / PHASE 3 $8,000
Acceptance of Fee Proposal
If this scope of work and fee estimate is acceptable, please sign below as your formal acceptance of
the terms outlined in this proposal and return a copy to us. We appreciate this opportunity to
provide professional services to the City of Arlington and look forward to initiating this contract
amendment.
______________________________________ ______________________________
Authorization Date
End of Proposal
May 10, 2012
Mayor Barbara Tolbert
City of Arlington
238 N. Olympic Ave.
Arlington, WA 98223
Re: Retail Development in Arlington
Dear Mayor Tolbert:
It was a pleasure meeting with you and Paul Ellis to discuss Arlington’s retail
competitiveness. As we discussed, major retailers are totally profit driven. They first
identify a “gap” in the market, evaluate various locations, and then settle on a site.
Sometimes it matters which city the site is located, but more often than not, the best location
dictates where they build a store.
A successful new retail project involves developers, tenants, brokers, lenders, government
officials, and City staff. All of these participants need to work together to build a successful
retail project.
A Developer concentrates on:
1. Demand for a building, at the time it is ready for occupancy.
2. Reputation of a City of issuing timely permits, without extraordinary
mitigation or design review requirements.
3. Absorption; how long will it take to lease up the project, at the forecasted
rents?
A Tenant or User wants:
1. Lowest possible cost.
2. Prime location
3. Freeway visibility
4. Minimal design requirements
5. Low construction costs and traffic mitigation, which equates into lower rent.
Mayor Barbara Tolbert
May 9, 2012
Page 2
A Broker:
1. Wants to make a deal, and get paid.
2. Will steer the developer to the city that is the most reliable for delivering timely
permits.
The Investor and Lender wants:
1. Certainty of timing and delivery date of a project.
2. Minimal retail competition of that retailer’s product.
3. The retailers to cluster so the shopping center has a market draw.
4. High residential density and high household incomes around the project.
The City wants:
1. New retail tenants to serve it’s residents and to pull more dollars into
their city.
2. Increased Sales Tax Revenue
3. Attractive buildings
4. Minimal traffic problems, with mitigation improvements paid for by the
developer, or through a grant.
A City can be at odds with a developer, as they have competing interests. The City has it’s
needs, but doesn’t want to drive development into another City. All things being equal, a
developer will go to the city that is the fastest to deliver permits with minimal costs added
onto the project. A developer is under pressure from the big box retailers to get a store
opened on time and on budget. A timing delay can cost a retailer several million dollars a
month in lost sales. The developer often has incentives, and penalties dependent on the
delivery date of a project.
My proposal is to work with the City of Arlington’s staff to assemble information on how
Arlington competes with neighboring cities on development fees, permit timing, mitigation
fees, zoning code, and design review requirements. I will then make recommendations on
how Arlington can get ahead of the competition, and will work with staff to implement those
changes. My consulting fee for this service is $150/hr, not to exceed $6,000. The final
product be completed within 60 days of authorization, and will include written
recommendations, and a presentation to the City Council. My website describes my
experience as a developer for 30 years, and as a Mayor for 14 years;
www.McConkeyDev.com
Sincerely,
Fred McConkey
President