HomeMy WebLinkAbout02-27-2012_Council Workshop
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER / PLEDGE OF ALLEGIANCE
I’d like to call the meeting to order. Would you please stand for the Pledge of Allegiance.
ROLL CALL
Jan, would you please call the roll?
APPROVAL OF THE AGENDA
Mayor Pro Tem Oertle: I move to approve the agenda as presented
WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN
1. Haller Well Rehabilitation – Authorization to award contract to
Shannon and Wilson
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
ATTACHMENT A
2. 67th Ave ROW Easements and Dedications Package #5
Staff Presentation: Jim Kelly
Council Liaison: Debora Nelson
ATTACHMENT B
3. Public Works Trust Fund Loan – Authorization for early payoff
Staff Presentation: Kris Wallace
Council Liaison: Dick Butner
ATTACHMENT C
4. Contract for pipe removal on Airport Lot 108
Staff Presentation: Rob Putnam
Council Liaison: Debora Nelson
ATTACHMENT D
5. January 2012 Financial Report
Staff Presentation: Jim Chase
Council Liaison: Marilyn Oertle
ATTACHMENT E
6. Adopting an Ordinance to Allow for Short Term Interfund Loans
Staff Presentation: Jim Chase
Council Liaison: Marilyn Oertle
ATTACHMENT F
7. 4th Amendment to the Interlocal Agreement with Snohomish
County Public Works for Equipment Maintenance / Repair Service
Staff Presentation: Jim Chase
Council Liaison: Marilyn Oertle
ATTACHMENT G
Arlington City Council Workshop
February 27, 2012 – 7 PM
City Council Chambers ~ 110 E. Third
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
8. Presentation on Public Safety Staffing
Staff Presentation: Kristin Banfield / Nelson Beazley / Jim Chase /
Julie Good
Council Liaison: Steve Baker
ATTACHMENT H
9. Miscellaneous Council Items
PUBLIC COMMENT
The Public Comment time is allotted for members of the public to speak to the Council
regarding matters on the agenda. Please limit remarks to three minutes.
ADJOURNMENT
Do I have a motion to adjourn?
Mayor Pro Tem Oertle: I move to adjourn
To download all attachments, click here.
City of Arlington
Council Agenda Bill
Item:
#1
Attachment
A
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Haller Wellfield Rehabilitation – Authorization to award contract.
ATTACHMENTS:
Proposal from Shannon & Wilson, Inc. for rehabilitation to Haller Wells #2 and #3
DEPARTMENT OF ORIGIN
Public Works – Water
EXPENDITURES REQUESTED: $49,880
BUDGET CATEGORY: 405 – Water Capital Improvement Fund
LEGAL REVIEW:
DESCRIPTION:
Proposal from Shannon & Wilson, Inc. to clean, rehabilitate, and perform a drawdown
test on Haller Wellfield wells #2 and #3.
HISTORY:
The Water Utility funded a capital improvement in 2011 that entailed rehabilitating the
Haller Wellfield. Work included replacing the raw water pipeline, installing new
electric service connected to the utility plant generator, removing the old Haller Well
generator, and rehabilitating wells #3 and #2. All work was completed by the end of
2011 except for the well rehabilitation which was in the public bid process. The project
had a remaining balance of $84,340 at the end of 2011 and, though the continuation of
this project was not included in the 2012 capital budget, there are funds available to pay
for the well rehabilitation work.
ALTERNATIVES
- Do not perform this work
- Table for further discussion
RECOMMENDED MOTION:
No action at this time. At the following Council Meeting the recommendation will be:
“I move to accept the Haller Well Rehabilitation proposal submitted by Shannon &
Wilson and authorize the mayor to sign a contract for the work, pending final approval
by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
#2
Attachment
B
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
67th Avenue – ROW Easements and Dedications, Package 5
ATTACHMENTS:
ROW Package 5 – Vouchers for Acquisition Packages Listed Below
DEPARTMENT OF ORIGIN:
Public Works – Eric Scott
EXPENDITURES REQUESTED: $7,900
BUDGET CATEGORY: Transportation Imp. Fund and STP Grant
LEGAL REVIEW:
DESCRIPTION:
Council is being asked to approve the acceptance of easements and dedications for the below
noted properties and authorize the appropriate payments for same.
HISTORY:
The City needs to acquire additional right-of-way (ROW) and easements for the 67th Ave, Phase
III project in accordance with WSDOT ROW procurement policies. We have the below ROW
agreements that are ready to be signed by the mayor and appropriate payments made.
Property Easement/Dedication Amount
Myrick Easement and Dedication $ 7,900.00
TOTAL Package #5 $ 7,900.00
Total Previous Packages #1-#4 $172,262.00
Total Right of Way Acquisition to date $180,162.94
ALTERNATIVES
• Remand to staff for additional information
• Table pending additional discussion
RECOMMENDED MOTION:
No action at this time, discussion only. At the March 5, 2012 meeting it will be recommended
that Council approve, and authorize the mayor to sign, the 67th Ave Phase 3 project Right-of-
Way, Easement, and Real Estate transactions negotiated by the City of Arlington and their real
estate transaction agent, HDR, Inc., for the Myricks pending final review by the City Attorney.
City of Arlington
Council Agenda Bill
Item:
#3
Attachment
C
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Public Works Trust Fund Loan – Authorization for early payoff.
ATTACHMENTS:
Amortization Schedule – Loan #98-78898-003
DEPARTMENT OF ORIGIN
Public Works – Water
EXPENDITURES REQUESTED: $235,147.17 (estimate)
BUDGET CATEGORY: 401 – Water Operating Fund
LEGAL REVIEW:
DESCRIPTION:
The Water Department has an open loan from 1998 with the Public Works Trust Fund
(PWTF) that is at a higher interest rate (4.35%) than other existing PWTF loans. Early
payoff would save approximately $40,501 in interest over the next 8 years.
HISTORY:
The Water Utility secured a loan in 1998 from the Public Works Trust Fund for the Burn
Road Transmission Line project. The interest rate on this loan is 4.35% compared to the
.5% or 1% rate that our other loans with PWTF carry. This loan is not scheduled to be
paid off until 2019. The Water Department has funds available to pay off this loan early
and save the interest to the Water Department over the next 8 years. The savings would
be approximately $40,501 to the operating fund.
ALTERNATIVES
- Do not pay off loan early
- Table for further discussion
RECOMMENDED MOTION:
Council Workshop, no action at this time. At the following Council Meeting the
recommendation will be: “I move to authorize the Water Department to pay off Public
Works Trust Fund Loan #98-78898-003 and save future interest payments of
approximately $40,501.”
City of Arlington
Council Agenda Bill
Item:
#4
Attachment
D
CITY COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Contract for Pipe Removal on Lot 108
ATTACHMENTS:
Map showing location of Lot 108
DEPARTMENT OF ORIGIN:
Airport
EXPENDITURES REQUESTED: $27,454.07
BUDGET CATEGORY: Capital Outlay
LEGAL REVIEW:
DESCRIPTION:
This item involves entering into a contract with Correctional Industries Environmental Services
for the abatement, removal and disposal of approximately 480 lineal feet of asbestos containing
pipe. The pipe is located on Lot 108 and was discovered while in the process of testing for
contaminated soil on the site.
HISTORY:
Clean-up activities on Lot 108 began in 2011 after Shaw Environmental completed a Phase II
Environmental study on the site that indicated the presence of among other things cPAHs, lead,
and asbestos above clean-up levels. In the process of digging test pits to test the soil, sections of
asbestos containing pipe were discovered. Further investigation turned up approximately 480
lineal feet of such pipe. The pipe is being removed as part of the larger site clean-up of Lot 108.
Correctional Industries has completed multiple asbestos abatement projects for the airport in
the past including abatement activities on the old firehall and on the former building on Lot
108. Additionally, Correctional Industries abated and removed a smaller area of pipe
discovered on Lot 108 at the time the building was demolished. Funds were carried over from
2011 that will fund the pipe removal.
ALTERNATIVES
Approve Airport Commission’s Recommendation with Modifications
Table Airport Commission’s Recommendation
Deny Airport Commission’s Recommendation
RECOMMENDED MOTION:
No action at this time. At the March 5th Council meeting the City Council will be presented
with the following recommendation: The Airport Commission recommends City Council
approve a contract with Correctional Industries Environmental Services in the amount of
$27,454.07 for the abatement, removal and disposal of approximately 480 lineal feet of asbestos
containing pipe.
City of Arlington
Council Agenda Bill
Item:
#5
Attachment
E
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
January Financial Report
ATTACHMENTS:
January 2012 Financial Report
S&P Rating Upgrade for Water / Sewer
DEPARTMENT OF ORIGIN
Finance; Contact: Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: -0-
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
Staff will review the January 2012 Financial Report with Council
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
No action.
January 2012 Financial Report Jim Chase, Finance Director
Over the course of the year we will be providing monthly financial statements and doing a more formal quarterly
presentation at the City Council meetings. The goal is to educate everyone about the purpose and workings of
each fund.
There are several bright spots in the first month of 2012. Retail sales tax revenues are the largest we’ve received
in January since 2008. Remember, the January distribution is from November sales. Next month we will see
taxes from December sales. Another bright spot is in the area of building permits. Those revenues for January
represent 29% of their 2012 budgeted amount.
Attached are major General Fund revenue accounts in a chart format showing monthly receipts since 2008. In
the fall of 2010, the quarterly filing requirements for utility taxes and gambling taxes were changed to be due
monthly providing a more steady flow of funds, as you can see on those charts. The City actually receives
telephone utility taxes from over 50 different telephone companies. Some were already reporting on a monthly
basis.
Also attached (page 7) is the General Fund Operating Statement for January. This shows we have spent 8.35% of
the annual budget. Debt service payments are due in June and December. We receive the majority of property
taxes in May and November to allow us to make those payments. Our goal is to build a fund balance at the end
of each year to provide enough dollars to enable us to make it through the first 4 months of the year with a
positive fund balance. We need about $500,000 at a minimum. The City’s Financial Management Policy calls for
one month of operating capital as a reserve. This would amount to about $1,000,000.
Also attached (page 8 – 14) are the Other Funds Operating Statements. In the larger of these funds we have tried
to show additional detail to give some indication of the major revenue sources and how the dollars are spent.
We’ll highlight a couple of funds each month. By the end of the year you will have a deeper knowledge of each
fund.
The Street Fund is budgeted to receive $381,000 in Motor Vehicle Fuel Taxes. The major components of
expenditures are Wages, and Other Services and Charges (which include Street Lighting and Traffic Control
Device maintenance). The majority of the interfund transfers in the revenue section are from the Stormwater
Fund ($115,000), and the General Fund ($420,000). This fund provides for the maintenance of all public streets
and roadways. Included functions are pavement maintenance, including patching, paving and sealing; sidewalk
repair and maintenance, and street sweeping and snow removal.
The Program Development Fund is intended to be a reserve account. The Financial Management Policy
document, adopted in 2005 and amended in 2011, calls this fund the rainy day fund. It is to be used to address
temporary revenue shortfalls, payment of approved expenditures due to cash flow shortage, reserves for
expenditure deemed necessary by the Mayor and City Council, temporary short-term interfund loans, and other
unanticipated expenses as approved by the city Council. The target for this fund is 8% of the General Fund
budgeted taxes and licenses. That calculation would put the fund balance at about $735,000. Over the past
several years, funds have been authorized to purchase police cars and fire equipment. The money that was
recently presented to the City by the Stillaguamish Tribe, specifically to the Police and Fire Departments
($195,000), has been deposited into this fund and will be used to purchase vehicles and equipment.
General Fund Revenue Charts
Property Taxes
2008 2009 2010 2011 2012
Jan 2,065$ 9,953$ 10,730$ 43,863$ 13,735$ Jan
Feb 16,522 6,463 4,965 6,939 - Feb
March 31,263 47,312 50,930 36,300 - March
April 62,724 89,039 180,793 121,892 - April
May 866,220 1,006,203 874,964 1,021,034 - May
June (28,443) (15,120) 56,580 24,760 - June
July 6,881 14,530 12,989 8,241 - July
Aug 5,477 7,679 (68,052) 9,547 - August
Sept 11,808 44,029 18,000 37,485 - Sept
Oct 73,330 79,762 94,000 318,247 - October
Nov 818,761 894,923 878,989 743,089 - Nov
Dec 22,633 8,876 50,453 17,201 - Dec
1,889,242 2,193,649 2,165,341 2,388,598 13,735
2012 Budget 2,392,000
0.57%
Retail Sales Taxes - 1%
2008 2009 2010 2011 2012
Jan 271,640$ 221,227$ 226,180$ 231,247$ 248,861$ Jan
Feb 356,148 280,181 271,533 327,957 - Feb
March 268,175 224,708 200,501 198,195 - March
April 274,578 206,233 240,071 236,714 - April
May 317,981 240,634 258,531 276,830 - May
June 281,195 236,531 252,005 244,488 - June
July 311,099 251,301 252,678 250,540 - July
August 325,121 302,202 284,617 277,164 - August
Sept 290,051 287,843 256,168 250,027 - Sept
October 258,291 241,080 250,811 247,503 - October
Nov 293,780 276,283 270,709 250,547 - Nov
Dec 248,057 237,530 211,020 242,434 - Dec
3,496,116 3,005,753 2,974,824 3,033,646 248,861
2012 Budget 3,000,000
8.30%
Snoh. Co. Criminal Justice Sales Tax - 0.1%
2008 2009 2010 2011 2012
Jan 20,604$ 17,595$ 17,577$ 18,911$ 18,796$ Jan
Feb 28,899 23,312 23,396 23,935 - Feb
March 18,577 16,671 15,746 16,203 - March
April 18,891 16,111 16,622 15,930 - April
May 22,927 18,775 18,464 18,149 - May
June 19,611 16,809 16,923 19,007 - June
July 20,296 17,565 17,595 18,988 - July
Aug 22,768 20,156 20,382 20,627 - August
Sept 20,611 18,447 19,363 19,160 - Sept
Oct 20,663 18,646 18,608 19,420 - October
Nov 21,947 19,417 20,368 20,146 - Nov
Dec 19,304 17,356 18,100 18,477 - Dec
255,099 220,861 223,144 228,953 18,796
2012 Budget 230,000
8.17%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2008 2009 2010 2011 2012
Retail Sales Tax - 1%
$16,000
$17,000
$18,000
$19,000
$20,000
$21,000
2008 2009 2010 2011 2012
Crim. Justice Sales Tax
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2008 2009 2010 2011 2012
Property Taxes
2
Streamlined Sales Tax Mitigation Payments
2008 2009 2010 2011 2012
Jan -$ -$ -$ -$ -$ Jan
Feb - - - - - Feb
March - 32,850 29,743 25,024 - March
April - - - - - April
May - - - - - May
June - 14,024 29,860 25,161 - June
July - - - - - July
Aug - - - - - August
Sept - 23,290 29,672 25,321 - Sept
Oct - - - - - October
Nov - - - - - Nov
Dec 46,329 29,911 25,000 25,266 - Dec
46,329 100,074 114,275 100,771 -
2012 Budget 100,000
0.00%
Utility Tax - Water
2008 2009 2010 2011 2012
Jan 11,792$ 12,919$ 13,013$ 15,779$ 16,437$ Jan
Feb 11,863 10,737 13,288 15,103 - Feb
March 11,773 14,718 15,760 16,090 - March
April 13,015 12,023 15,815 16,578 - April
May 12,045 13,328 18,173 15,477 - May
June 11,410 12,398 19,322 15,690 - June
July 15,058 13,207 18,713 15,706 - July
Aug 14,794 15,319 19,145 16,400 - August
Sept 13,006 16,481 18,250 18,282 - Sept
Oct 15,154 16,890 15,748 19,126 - October
Nov 13,470 18,323 16,826 15,220 - Nov
Dec 12,919 16,399 16,765 14,820 - Dec
156,299 172,744 200,818 194,271 16,437
2012 Budget 215,000 Tax is currently at 5% of gross revenues.
7.65%
Utility Tax - Sewer
2008 2009 2010 2011 2012
Jan 12,708$ 15,610$ 15,073$ 18,513$ 20,707$ Jan
Feb 14,944 10,737 15,058 17,132 - Feb
March 12,642 17,565 17,034 20,022 - March
April 15,185 13,377 18,369 18,484 - April
May 13,278 16,063 19,702 20,239 - May
June 13,756 13,970 23,506 18,908 - June
July 15,212 16,063 18,734 19,883 - July
Aug 16,220 15,480 17,617 19,567 - August
Sept 15,538 16,445 18,174 19,746 - Sept
Oct 15,467 14,719 16,143 21,101 - October
Nov 13,055 16,854 18,069 18,874 - Nov
Dec 15,610 15,368 18,097 20,577 - Dec
173,617 182,252 215,576 233,046 20,707
2012 Budget 250,000 Tax is currently at 5% of gross revenues.
8.28%
$0
$0
$0
$1
$1
$1
2008 2009 2010 2011 2012
Streamlined Sales Tax
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
2008 2009 2010 2011 2012
Utility Tax - Water
$0
$5,000
$10,000
$15,000
$20,000
$25,000
2008 2009 2010 2011 2012
Utility Tax - Sewer
3
Utility Tax - Natural Gas
2008 2009 2010 2011 2012
Jan 84,677$ 76,095$ -$ 36,179$ 35,573$ Jan
Feb - - 78,413 41,081 - Feb
March - - - 30,449 - March
April 111,768 154,007 94,519 39,426 - April
May 5,289 - - 25,634 - May
June 6,260 - - 23,779 - June
July 73,721 67,871 - 13,874 - July
Aug 5,430 - 62,496 9,629 - August
Sept 3,700 - - 8,946 - Sept
Oct 27,851 17,739 31,198 8,717 - October
Nov - 8,348 12,042 12,464 - Nov
Dec - - 21,772 22,809 - Dec
318,696 324,061 300,440 272,987 35,573
2012 Budget 325,000 Tax is currently at 6% of gross revenues.
10.95%
Utility Tax - Cable TV
2008 2009 2010 2011 2012
Jan 41,789$ -$ 57,070$ 19,754 20,349$ Jan
Feb - 54,091 - 20,393 - Feb
March - - - 20,296 - March
April 42,778 - - 19,945 - April
May - 53,136 56,981 20,130 - May
June - - - 19,714 - June
July 51,202 53,857 59,413 19,761 - July
Aug - - - 20,146 - August
Sept - - - 19,641 - Sept
Oct 52,392 55,308 59,514 19,687 - October
Nov - - 20,979 20,862 - Nov
Dec - - 20,345 20,360 - Dec
188,160 216,392 274,302 240,689 20,349
2012 Budget 370,000 Tax changes from 6% to 8% in March 2012.
5.50%
Utility Tax - Telephone
2008 2009 2010 2011 2012
Jan 95,152$ 88,965$ 86,694$ 49,514$ 48,104$ Jan
Feb 46,408 37,525 30,381 47,162 - Feb
March 51,524 35,359 39,877 47,001 - March
April 93,367 86,993 88,806 49,593 - April
May 45,557 36,626 38,157 48,868 - May
June 40,653 36,283 39,605 47,980 - June
July 86,661 85,034 84,164 49,151 - July
Aug 47,545 38,005 29,395 47,501 - August
Sept 37,072 36,847 30,590 48,418 - Sept
Oct 85,747 84,934 91,407 48,145 - October
Nov 38,811 37,066 49,004 46,999 - Nov
Dec 37,031 35,740 51,966 47,294 - Dec
705,529 639,376 660,046 577,626 48,104
2012 Budget 600,000 Tax currently at 6% of gross revenues.
8.02%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
2008 2009 2010 2011 2012
Utility Tax - Nat. Gas
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2008 2009 2010 2011 2012
Utility Tax - Cable TV
$0
$20,000
$40,000
$60,000
$80,000
$100,000
2008 2009 2010 2011 2012
Utility Tax - Telephone
4
Utility Tax - Electricity
2008 2009 2010 2011 2012
Jan 68,584$ 85,254$ 89,193$ 85,675$ 90,775$ Jan
Feb 42,022 45,564 47,266 45,924 - Feb
March 74,167 88,361 84,004 85,151 - March
April 39,848 46,327 49,177 52,944 - April
May 76,806 74,454 73,938 78,401 - May
June 37,999 35,509 38,623 42,306 - June
July 66,617 63,927 62,864 66,531 - July
Aug 35,593 32,027 35,312 33,892 - August
Sept 62,350 61,434 61,005 66,854 - Sept
Oct 31,897 33,812 34,659 30,989 - October
Nov 69,761 68,237 68,018 70,805 - Nov
Dec 33,238 33,372 44,113 39,772 - Dec
638,882 668,279 688,172 699,244 90,775
2012 Budget 810,000 Tax changes from 5% to 6% in March 2012.
11.21%
Utility Tax - Solid Waste (Garbage)
2008 2009 2010 2011 2012
Jan 8,198$ 8,266$ 9,204$ 10,912$ 10,959$ Jan
Feb 8,594 8,165 8,907 10,495 - Feb
March 9,084 8,696 9,912 10,794 - March
April 9,532 9,914 9,901 10,148 - April
May 9,604 10,282 10,132 10,848 - May
June 9,353 9,786 10,013 10,104 - June
July 9,613 10,497 10,452 10,781 - July
Aug 9,169 10,088 9,906 9,984 - August
Sept 9,447 10,936 10,477 10,419 - Sept
Oct 9,346 9,556 9,959 10,586 - October
Nov 9,678 9,912 10,754 11,150 - Nov
Dec 8,722 9,929 10,178 10,479 - Dec
110,340 116,028 119,795 126,700 10,959
2012 Budget 199,000 Tax changes from 5% to 8% in March 2012.
5.51%
Gambling Taxes
2008 2009 2010 2011 2012
Jan 6,096$ 1,665$ 2,141$ 9,892$ 10,232$ Jan
Feb - 38,202 26,034 4,270 - Feb
March - - - 12,809 - March
April 5,597 4,988 5,619 7,503 - April
May - 43,661 22,153 5,894 - May
June - - - 8,238 - June
July 3,760 2,020 2,081 8,521 - July
Aug - 49,602 26,093 7,435 - August
Sept - - 1,580 6,790 - Sept
Oct 2,435 1,787 22,631 7,404 - October
Nov 7,559 39,154 9,846 7,689 - Nov
Dec - - 9,517 8,479 - Dec
25,447 181,077 127,695 94,924 10,232
2012 Budget 100,000 Tax on Pull tabs is 5% of gross receipts.
10.23%Tax on card games is 6% in 2011 and 7% in 2012. Tax
will increase 1% per year and max at 12% in 2017.
$57,600 was from card games in 2011.
$0
$20,000
$40,000
$60,000
$80,000
$100,000
2008 2009 2010 2011 2012
Utility Tax - Electricity
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2008 2009 2010 2011 2012
Utility Tax - Garbage
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
2008 2009 2010 2011 2012
Gambling Taxes
5
Cable Franchise Fees
2008 2009 2010 2011 2012
Jan -$ 704$ 45,192$ 51,054$ 51,635$ Jan
Feb - - - - - Feb
March - - - - - March
April - 1,205 411 50,673 - April
May - - 44,678 - - May
June - 11,900 - - - June
July - 14,364 48,158 50,190 - July
Aug - - - - - August
Sept - - - - - Sept
Oct - 44,951 50,810 50,403 - October
Nov - - - - - Nov
Dec - - - - - Dec
- 73,124 189,249 202,320 51,635
2012 Budget 205,000 Tax is 5% of revenues.
25.19%They have agreed to make monthly payments in 2012.
Building Permits
2008 2009 2010 2011 2012
Jan 15,461$ 21,462$ 82,320$ 9,672$ 52,758$ Jan
Feb 45,893 21,621 1,380 5,597 - Feb
March 35,278 34,857 12,071 52,830 - March
April 4,790 9,617 5,181 8,303 - April
May 20,828 3,742 1,206 5,445 - May
June 18,487 7,216 4,784 4,461 - June
July 41,661 12,029 7,256 15,101 - July
Aug 11,464 9,805 6,351 14,043 - August
Sept 18,356 7,988 2,072 16,702 - Sept
Oct 32,983 3,603 10,989 50,782 - October
Nov 5,845 6,569 10,118 56,511 - Nov
Dec 54,010 9,594 8,687 15,540 - Dec
305,055 148,103 152,415 254,987 52,758
2012 Budget 180,000
29.31%
Street Fund Revenue
Motor Vehicle Fuel Taxes - Street Fund
2008 2009 2010 2011 2012
Jan 21,651$ 29,365$ 29,365$ 28,999$ 26,401$ Jan
Feb 21,367 25,560 31,059 29,651 - Feb
March 28,407 29,880 28,088 29,230 - March
April 30,212 28,049 27,051 28,331 - April
May 31,399 30,897 31,140 32,958 - May
June 30,774 29,937 30,446 30,897 - June
July 33,392 33,359 32,377 31,626 - July
Aug 31,636 32,554 31,621 33,033 - August
Sept 32,558 34,329 34,057 30,629 - Sept
Oct 33,549 33,887 33,710 34,751 - October
Nov 31,449 31,514 31,670 31,765 - Nov
Dec 36,668 32,226 32,441 32,080 - Dec
363,062 371,557 373,025 373,950 26,401
2012 Budget 381,000
6.93%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
2008 2009 2010 2011 2012
Building Permits
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2008 2009 2010 2011 2012
Cable Franchise Fees
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
2008 2009 2010 2011 2012
Motor Veh. Fuel Taxes
6
OTHER FUNDS OPERATING STATEMENTS
JANUARY BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS (100 - 199)
- to account for the proceeds of specific revenue sources (other than for major capital projects)
that are legally restricted to expenditure for specified purposes.
FUND 101 STREET
Begin Fund Balance 437.00$ 1,000.00$
MV Fuel Taxes 26,401 381,000 6.9%
Interfund Transfers 44,584 575,000 7.8%
Misc. Revenues 5,985 27,200 22.0%
YTD Revenues 76,970 983,200 7.8%
Salaries & Wages 30,339 358,175 8.5%
Personnel Benefits 13,547 126,225 10.7%
Supplies 21 56,525 0.0%
Other Services & Charges 43,850 245,260 17.9%
Intergov Serv & Taxes - 6,000 0.0%
Capital Outlays - 1,700 0.0%
Interfnd Payment for Svcs 15,912 189,400 8.4%
YTD Expenditures 103,669 983,285 10.5%
Ending Fund Balance (26,262)$ 915$
FUND 104 PROGRAM DEVELOPMENT
Begin Fund Balance 22,814$ 10,000$
YTD Revenues 195,000 100 195000.0%
YTD Expenditures 95 - 0.0%
End Fund Balance 217,719$ 10,100$
FUND 107 GROWTH MANAGEMENT
Begin Fund Balance 2,915,659$ 3,400,000$
YTD Revenues 3,852 340,000 1.1%
YTD Expenditures - 1,023,000 0.0%
End Fund Balance 2,919,511$ 2,717,000$
FUND 108 EMERGENCY MEDICAL SERVICES
Begin Fund Balance 238,059$ 218,000$
Property Taxes Arlington 5,454 915,000 0.6%
FD #24 3,594 385,000 0.9%
FD #21 - 100,000 0.0%
FD #25 - 46,000 0.0%
Intergovernmental Grants - 1,600 0.0%
Transport Fees 50,563 840,000 6.0%
Interfund Payments-Airport 10,010 120,120 8.3%
Other Misc.138 1,000 13.8%
YTD Revenues 69,759 2,408,720 2.9%
Salaries & Wages 127,195 1,478,575 8.6%
Personnel Benefits 38,241 504,125 7.6%
Supplies 6,174 68,800 9.0%
Other Services & Charges 24,993 264,350 9.5%
Intergov Serv & Taxes 8,912 9,600 92.8%
Non-Expenditures - 3,000 0.0%
Capital Outlays - 32,500 0.0%
Interfnd Payment for Svcs 23,366 265,000 8.8%
YTD Expenditures 228,882 2,625,950 8.7%
End Fund Balance 78,936$ 770$
8
JANUARY BUDGET
FUND NAME 2012 2012 %
SPECIAL REVENUE FUNDS - Cont.
FUND 109 STREAM COORIDOR RESTORATION
Begin Fund Balance 27,404$ 20,000$
YTD Revenues 16 250 6.4%
YTD Expenditures - 17,000 0.0%
End Fund Balance 27,420$ 3,250$
FUND 114 LODGING TAX
Begin Fund Balance 90,771$ 25,000$
YTD Revenues 5,905 76,000 7.8%
YTD Expenditures 225 77,700 0.3%
End Fund Balance 96,451$ 23,300$
FUND 116 CEMETERY
Begin Fund Balance 68,186$ 15,000$
Charges for Services 22,645 187,500 12.1%
Misc 1,476 175 843.4%
Non-Revenues 1,416 6,000 23.6%
YTD Revenues 25,537 193,675 13.2%
Salaries & Wages 5,830 66,975 8.7%
Personnel Benefits 2,429 30,200 8.0%
Supplies 802 30,300 2.6%
Other Services & Charges 3,487 22,275 15.7%
Intergov Serv & Taxes 1,642 10,000 16.4%
Capital Outlays - 575 0.0%
Interfnd Payment for Svcs 2,684 30,600
Interfund Transfers/to Cap Improv - 10,000 0.0%
YTD Expenditures 16,873 200,925 8.4%
End Fund Balance 76,850$ 7,750$
DEBT SERVICE FUNDS (200 - 299)
- to account for the accumulation of resources for, and the payment of, general long-term debt
principal and interest.
FUND 212 LID #21
Begin Fund Balance 9,743$ 5,000$
YTD Revenues 39,751 62,100 64.0%
YTD Expenditures 49,000 65,000 75.4%
End Fund Balance 494$ 2,100$
9
JANUARY BUDGET
FUND NAME 2012 2012 %
CAPITAL PROJECTS FUNDS (300 - 399)
- to account for financial resources to be used for the acquisition or construction of major capital
facilities (other than those financed by proprietary funds and trust funds).
FUND 303 REAL ESTATE EXCISE TAX 1
Begin Fund Balance 17,444$ 10,000$
YTD Revenues 26,876 126,100 21.3%
YTD Expenditures - 102,700 0.0%
End Fund Balance 44,320$ 33,400$
FUND 304 REAL ESTATE EXCISE TAX 2
Begin Fund Balance 4,881$ 1,000$
YTD Revenues 26,869 316,100 8.5%
YTD Expenditures 2,304 312,225 0.7%
End Fund Balance 29,446$ 4,875$
FUND 305 CAPITAL FACILITIES/BUILDING
Begin Fund Balance 17$ 1,000$
YTD Revenues 2,001 35,800 5.6%
YTD Expenditures 2,018 34,000 5.9%
End Fund Balance -$ 2,800$
FUND 310 TRANSPORTATION IMPROVEMENT
Begin Fund Balance 123,205$ 100,000$
YTD Revenues 1,021 7,283,100 0.0%
YTD Expenditures 118,431 7,073,300 1.7%
End Fund Balance 5,795$ 309,800$
FUND 311 PARK IMPROVEMENT
Begin Fund Balance 110,481$ 100,000$
YTD Revenues 64 55,600 0.1%
YTD Expenditures 71,827 152,000 47.3%
End Fund Balance 38,718$ 3,600$
FUND 312 LIBRARY CAPITAL
Begin Fund Balance 13,446$ 14,000$
YTD Revenues 8 - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 13,454$ 14,000$
FUND 316 CEMETERY CAPITAL IMPROVEMENT
Begin Fund Balance -$ -$
YTD Revenues - 10,100 0.0%
YTD Expenditures - - 0.0%
End Fund Balance -$ 10,100$
10
JANUARY BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS (400 - 499)
- an enterprise fund may be used to report activity for which a fee is charged to external users for goods
or services. An enterprise fund is also required for any activity whose principal revenue sources meet
any of the following criteria.
- Debt backed solely by fees and charges
- Legal requirement to recover costs
- Policy decision to recover costs
FUND 401 WATER/SEWER
Begin Fund Balance-Unreserved-Water 1,450,456$ 1,150,000$
Charges for Services 326,243 3,799,400 8.6%
Miscellaneous 2,543 18,500 13.7%
Non-Revenues - 5,000 0.0%
YTD Revenues-Water 328,786 3,822,900 8.6%
Salaries & Wages 64,748 686,225 9.4%
Personnel Benefits 26,470 258,475 10.2%
Supplies 570 100,875 0.6%
Other Services & Charges 64,936 375,780 17.3%
Intergov Serv & Taxes 30,053 378,800 7.9%
Non-Expenditures - 2,000 0.0%
Capital Outlays - 4,000 0.0%
Debt Service - 185,625 0.0%
Interfund Payment for Services 76,822 915,248 8.4%
Interfund Transfers - 715,000 0.0%
YTD Expenditures-Water 263,599 3,622,028 7.3%
End Fund Balance-Unreserved-Water 1,515,643$ 1,350,872$
Begin Fund Balance-Unreserved - Sewer 1,508,459$ 1,179,250$
Charges for Services 413,028 4,803,600 8.6%
Miscellaneous 1,106 5,000 22.1%
YTD Revenues-Sewer 414,134 4,808,600 8.6%
Salaries & Wages 46,364 548,350 8.5%
Personnel Benefits 18,460 212,450 8.7%
Supplies 11,781 192,750 6.1%
Other Services & Charges 93,814 488,240 19.2%
Intergov Serv & Taxes 29,465 343,100 8.6%
Non-Expenditures - 1,000 0.0%
Capital Outlays - 4,000 0.0%
Debt Service 303 2,631,850 0.0%
Interfund Payment for Services 78,740 944,493 8.3%
Interfund Transfers - 109,560 0.0%
YTD Expenditures-Sewer 278,927 5,475,793 5.1%
End Fund Balance-Unreserved-Sewer 1,643,666$ 512,057$
11
JANUARY BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS (400 - 499) - Cont.
FUND 402 AIRPORT
Begin Fund Balance 355,346$ 5,000$
Rental Income 720,471 2,617,565 27.5%
Other Misc Revenues 207 42,500 0.5%
Non-Revenues 116,812 322,890 36.2%
TYD Revenues 837,490 2,982,955 28.1%
Salaries & Wages 25,101 309,650 8.1%
Personnel Benefits 8,512 100,450 8.5%
Supplies 428 34,050 1.3%
Other Services & Charges 42,627 201,500 21.2%
Intergov Serv & Taxes 21 400 5.3%
Non-Expenditures - 313,890 0.0%
Capital Outlays 69,398 379,237 18.3%
Debt Service 4,388 196,675 2.2%
Interfund Payment for Services 113,975 1,399,852 8.1%
Interfund Transfers - 11,700 0.0%
YTD Expenditures 264,450 2,947,404 9.0%
End Fund Balance 928,386$ 40,551$
FUND 404 W/S REVENUE BOND REDEMPTION
Begin Fund Balance 48,814$ -$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 48,814$ -$
FUND 405 WATER IMPROVEMENT
Begin Fund Balance 5,304,683$ 2,675,000$
YTD Revenues 71,884 861,000 8.3%
YTD Expenditures 8,772 1,943,050 0.5%
End Fund Balance 5,367,795$ 1,592,950$
FUND 406 SEWER IMPROVEMENT
Begin Fund Balance 2,898,731$ 2,250,000$
YTD Revenues 161,285 288,000 56.0%
YTD Expenditures 4,913 628,025 0.8%
End Fund Balance 3,055,103$ 1,909,975$
FUND 407 PUBLIC WORKS-UTILITIES ADMINISTRATION
Begin Fund Balance 124,840$ 53,000$
Charges for Services 49,082 589,116 8.3%
Misc. Revenue 73 500 14.6%
YTD Revenues 49,155 589,616 8.3%
Salaries & Wages 24,438 336,225 7.3%
Personnel Benefits 9,587 137,675 7.0%
Supplies 123 7,000 1.8%
Other Services & Charges 2,994 80,640 3.7%
Interfund Payment for Services 2,650 - 0.0%
Capital Outlays - 7,000 0.0%
YTD Expenditures 39,792 568,540 7.0%
End Fund Balance 134,203$ 74,076$
12
JANUARY BUDGET
FUND NAME 2012 2012 %
ENTERPRISE FUNDS (400 - 499) - Cont.
FUND 408 WWTP IMPROVEMENT & EXPANSION
Begin Fund Balance 1,062,007$ 250,000$
YTD Revenues 618 1,000 61.8%
YTD Expenditures 7,076 105,000 6.7%
End Fund Balance 1,055,549$ 146,000$
FUND 409 SURFACE WATER CAPITAL IMPROVEMENT
Begin Fund Balance 122,898$ 110,000$
YTD Revenues 10,771 182,250 5.9%
YTD Expenditures 133,638 167,000 80.0%
End Fund Balance 31$ 125,250$
FUND 410 AIRPORT RESERVE
Begin Fund Balance 1,023,836$ 1,019,323$
YTD Revenues 596 10,000 6.0%
YTD Expenditures - 1,019,323 0.0%
End Fund Balance 1,024,432$ 10,000$
FUND 411 W/S BOND RESERVE
Begin Fund Balance 479,248$ -$
YTD Revenues - - 0.0%
YTD Expenditures - - 0.0%
End Fund Balance 479,248$ -$
FUND 412 STORM WATER MANAGEMENT
Begin Fund Balance 125,061$ 85,000$
Charges for Sevices 79,628 650,025 12.2%
Misc revenue 73 1,000 7.3%
YTD Revenues 79,701 651,025 12.2%
Salaries & Wages 12,820 150,675 8.5%
Personnel Benefits 4,959 55,950 8.9%
Supplies - 6,500 0.0%
Other Services & Charges 12,223 29,455 41.5%
Intergov Serv & Taxes 5,170 36,900 14.0%
Interfund Payment for Services 12,590 149,975 8.4%
Debt Service - 50,000 0.0%
Interfund Transfers 20,287 247,250 8.2%
YTD Expenditures 68,049 726,705 9.4%
End Fund Balance 136,713$ 9,320$
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA)
Begin Fund Balance 389,858$ 233,000$
YTD Revenues 2,226 24,500 9.1%
YTD Expenditures 977 - 0.0%
End Fund Balance 391,107$ 257,500$
13
JANUARY BUDGET
FUND NAME 2012 2012 %
INTERNAL SERVICE FUNDS (500 - 599)
- to account for the financing of goods or services provided by one department or agency to other
departments or agencies of the governmental unit, or to other governmental units, on a cost-
reimbursement basis.
FUND 501 EQUIPMENT RENTAL (MAINTENANCE & OPERATIONS)
Begin Fund Balance 47,240$ 10,000$
YTD Revenues 35,477 425,710 8.3%
Operating Supplies 88 8,300 1.1%
Fuel 7,584 221,450 3.4%
Other services/Charges 37,926 57,225 66.3%
Vehicle Repairs & Maint.6,728 126,125 5.3%
Interfund Payment for Services 1,150 16,300 7.1%
YTD Expenditures 53,476 429,400 12.5%
End Fund Balance 29,241$ 6,310$
FUND 503 EQUIPMENT RENTAL (REPLACEMENT)
Begin Fund Balance 430,653$ 220,000$
YTD Revenues 35,480 424,760 8.4%
YTD Expenditures - 47,000 0.0%
End Fund Balance 466,133$ 597,760$
FUND 504 PUBLIC WORKS MAINTENANCE & OPERATIONS
Begin Fund Balance 127,674$ 130,000$
Charges for Services 74,589 903,800 8.3%
Misc. Revenues/Rentals 2,349 18,300 12.8%
Non-Revenues 11,971 27,000 44.3%
88,909 949,100 9.4%
Salaries & Wages 31,190 393,775 7.9%
Personnel Benefits 13,436 128,050 10.5%
Supplies 2,424 70,800 3.4%
Other services/Charges 11,544 378,425 3.1%
Interfund Payment for Services 11,016 87,600 12.6%
Capital Outlays - 1,000 0.0%
Interfund Transfers - 1,500 0.0%
YTD Expenditures 69,610 1,061,150 6.6%
End Fund Balance 146,973$ 17,950$
TRUST FUND (601 - 610)
- to report all trust arangements under which principal and interest benefit individual, private
organizations and other government.
FUND 622 CEMETERY PRE-NEED TRUST
Begin Fund Balance 16,036$ 15,000$
YTD Revenues 9 10,150 0.1%
YTD Expenditures - 10,100 0.0%
End Fund Balance 16,045$ 15,050$
FUND 702 CEMETERY ENDOWMENT
Begin Fund Balance 200,617$ 190,000$
YTD Revenues 3,047 8,000 38.1%
YTD Expenditures - 2,500 0.0%
End Fund Balance 203,664$ 195,500$
14
City of Arlington
Council Agenda Bill
Item:
#6
Attachment
F
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Adopting Ordinance regarding Short Term Interfund Loans
ATTACHMENTS:
Proposed Ordinance
DEPARTMENT OF ORIGIN
Finance; Contact Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
DESCRIPTION:
To provide temporary interfund loans to funds where revenues are not sufficient to cover operating
expenditures. These loans would be repaid within six months and require interest to be paid to the
lending fund. These loans would be repaid prior to year end.
HISTORY:
Prior to receiving property taxes each year, the General Fund may not have sufficient funds to
remain in a positive balance after the payment of bills. In the past, monies have been transferred
from other funds prepaying for administrative services, or transfers to other funds for services have
not been done which would have caused the fund balance to be in a negative position. This would
indicate that one fund is benefitting from another fund. I would like to do away with that practice.
An interfund loan would remedy that situation in that the loaning fund would receive interest. The
majority of General Fund and Emergency Medical Services Fund property tax revenues are received
in May and November, after dollars are received by the County for taxes due on April 30 and
October 30. A temporary loan may be needed prior to receiving those property tax dollars. Council
would be notified of the loan at the next regular council meeting.
ALTERNATIVES
Do nothing and allow funds to go into the red, thereby taking advantage of other funds by “using”
pooled funds and not paying interest. This could be in violation of RCW 43.09.210 which essentially
states that no fund should unfairly benefit from another.
RECOMMENDED MOTION:
No action at this time. At the March 5, 2012 Council meeting, Council will be asked to adopt the
proposed Ordinance providing for Short Term Interfund Loans.
1
ORDINANCE NO. 2012-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON, AMENDING THE PROVISIONS OF TITLE 3,
REVENUE AND FINANCE TO ADOPT A NEW CHAPTER 3.90 SHORT TERM INTERFUND LOANS
WHEREAS, the City’s revenues do not provide a steady income stream to the City, but rather
fluctuates throughout the budget year primarily from property taxes due in April and October , and
WHEREAS, the needs of the City are such that present operating expenses may require loans
between various funds of the City to compensate for temporary revenue shortfalls, and
WHEREAS, such loans are within the statutory authority of the City Council to approve, and
WHEREAS, the City Council deems it appropriate to provide an orderly process for such loans by
authorizing the Finance Director to manage such loan processes on a regular basis, without regard to the
City Council’s meeting schedule in order to minimize interest expense and to carefully tailor such loans
and repayments to the revenue needs and expense obligations of the City, and
WHEREAS, the City Council deems it appropriate to authorize the Finance Director to administer
an interfund loan program, subject to regular reporting to the City Council, on an “as needed” basis to
keep the different funds of the City solvent,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARLINGTON DOES HEREBY ORDAIN AS
FOLLOWS:
TITLE 3
REVENUE AND FINANCE
Chapter 3.90
Short Term Interfund Loans Program.
Sections:
3.90.010 Interfund loans authorized
3.90.020 Report to the City Council
3.90.030 Repayment directed
3.90.010 Interfund loans authorized. The Finance Director is hereby authorized to administer an
interfund loan program. The Finance Director shall make interfund loans as needed to keep the funds of
the City solvent. In conjunction with interfund loans, the Finance Director shall prepare a planned
schedule of repayment of the loan principal plus applicable interest. The monthly interest rate will be
the same monthly rate of interest paid by the Washington State Local Government Investment Pool
where the city has an account for short term interest earnings. Interfund loans shall not exceed 6
months unless prior approval is obtained from the City Council or a separate resolution is passed. The
borrowing fund should be in a position over the period of the loan to repay the entire loan and interest.
2
3.90.020 Report to the City Council. The Finance Director shall include in the monthly financial reports
to the City Council, the status of any such loans and subsequent repayments.
3.90.030 Repayment directed. The Finance Director is directed and authorized to repay such loans, in
whole or in part, when budgeted revenues are received sufficient to cover the projected foreseeable
needs of the borrowing fund.
Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to
the City legislative body, is an administrative and legislative act not subject to referendum and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of the title.
Section 3. Severability. If any provision, section, or part of this ordinance shall be adjudged to
be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole
or any section, provision or part thereof not adjudged invalid or unconstitutional.
PASSED by the City Council and APPROVED by the Mayor this 5th day of March, 2012.
CITY OF ARLINGTON
______________________________
Barbara Tolbert, Mayor
ATTEST:
_________________________________
Kristin Banfield, City Clerk
APPROVED AS TO FORM:
_________________________________
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
Item:
#7
Attachment
G
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Interlocal Agreement with Snohomish County Public Works for Equipment
Maintenance/Repair Service
ATTACHMENTS:
Interlocal Agreement and Equipment List
DEPARTMENT OF ORIGIN
Finance; Contact: Jim Chase – 360-403-3422
EXPENDITURES REQUESTED: As budgeted
BUDGET CATEGORY: Equipment Repair and Maintenance
LEGAL REVIEW:
DESCRIPTION:
This is the 4th Amendment to the Interlocal Agreement. The labor rate as stipulated in
the agreement is increasing from $89.92 to $90.95 per hour. The County inventory parts
mark-up is decreasing to cost plus 40%, down from cost plus 50%. If the vehicle needs
outside vendor repairs, the parts mark-up shall be at cost plus 15%, up from cost plus
10%, and the new labor rate for transporting to and from the vendor.
HISTORY:
The original agreement was signed in December 2008.
ALTERNATIVES
Take equipment elsewhere to be repaired or maintained. The Fire Department has
chosen to use the repair services of the Monroe Fire Dept. for their specialized repairs.
RECOMMENDED MOTION:
No action at this time. At the following Council meeting, the Council will be asked to
authorize the Mayor to sign Amendment No. 4 to the Interlocal Agreement with
Snohomish County for Equipment/Vehicle Repair Service.
AMENDMENT NO. 4 TO
INTERLOCAL AGREEMENT FOR FURNISHING
EQUIPMENT MAINTENANCE/REPAIR SERVICE
WITH CITY OF ARLINGTON (2012)
1
After Recording Return to:
Snohomish County
Department of Public Works
Fleet Management Division
3402 McDougall Avenue
Everett, WA 98201
AMENDMENT NO. 4
TO INTERLOCAL AGREEMENT FOR
FURNISHING EQUIPMENT MAINTENANCE/REPAIR SERVICE
Agency: City of Arlington
=====================================================================
THIS AMENDMENT to that certain Interlocal Agreement For Furnishing Equipment
Maintenance/Repair Service entered into on December 8, 2008 (“Agreement”), is made by and
between Snohomish County, a political subdivision of the State of Washington, and the City of
Arlington, a municipal corporation of the State of Washington. For and in consideration of the
mutual benefits herein, the terms and conditions of the Agreement are hereby modified as
follows:
1. COMPENSATION. Section 7.1, Compensation, is deleted and replaced with the
following:
7.1. Compensation. Compensation for services rendered during the
2012 contract period shall be as follows:
a. County inventory parts shall be supplied at cost + 40%.
b. County labor shall be supplied at a cost of Ninety and 95/100
($90.95) per hour; overtime labor shall be provided at 1.5 times the hourly
rate.
c. Vendor repairs shall be provided at County cost plus labor for
transporting to and from vendor at the above County labor rate, and direct
parts shall be supplied at cost + 15%.
AMENDMENT NO. 4 TO
INTERLOCAL AGREEMENT FOR FURNISHING
EQUIPMENT MAINTENANCE/REPAIR SERVICE
WITH CITY OF ARLINGTON (2012)
2
2. TERM. The term of this Agreement, set out in section 8 of the Agreement, shall
be extended one (1) year through December 31, 2012.
3. EXHIBIT B. Exhibit B is amended to add or delete vehicles/equipment as
follows: Current list of applicable City equipment is attached hereto and incorporated
within.
EXCEPT AS EXPRESSLY PROVIDED BY THIS AMENDMENT, ALL OTHER TERMS
AND CONDITIONS OF THE AGREEMENT SHALL REMAIN IN FULL FORCE AND
EFFECT.
SNOHOMISH COUNTY CITY OF ARLINGTON
By: By: ________________________________
County Executive or Designee Name/Title: Margaret Larson, Mayor
Date: __________________ Date: ____________________
AMENDMENT TEMPLATE ONLY
REVIEWED AND APPROVED:
Gordon W. Sivley
Deputy Prosecuting Attorney
Date: September 16, 2009
EXHIBIT B
INTERLOCAL AGREEMENT FOR FURNISHING
EQUIPMENT MAINTENANCE/REPAIR SERVICE
WITH CITY OF ________(2)________ (_(4)__)
B - 1
EXHIBIT B
CITY VEHICLE/EQUIPMENT LIST
(10)
EXHIBIT B
Make Model Year AC Value Equipment Equip Value VIN Lic Unit Dept.
ATHEY MOBIL SWEEPER 1994 $130,000 RADIO $600 1A9S24DR5RR059125 22745D A-87 Airport
CHEVROLET S10 Extended Cab 2003 $20,000 Cab guard, radio, light bar, aviation radio $2,800 IGCCS19X938276650 37575D A-09 Airport
DODGE 3/4 T P/U 1992 $10,000 Tool Box, lightbar, aviation radio $0 1B7JE26Y3N5680941 07638D A-81 Airport
DODGE CARAVAN 2011 $25,000 Lightbar, city radio, aviation radio $2,000 2D4RN4DG0BR687872 51015D A-6 Airport
DODGE RAM 1 TON 2001 $21,772
Dumpbox, snow plow attachment, lightbar,
aviation radio $0 3B6MF36541M256424 22629D A-5 Airport
FORD F250 1995 $17,500 RADIO/CANOPY light beanie, aviation radio $0 1FTEF25NXSLB85650 14170D A-88 Airport
FORD
F550 CAB & CHASSIS w/ DUMP
BODY/SNOW PLOW 2008 $54,829 Lightbar, aviation radio $0 1FDAF56R88EC53955 44882D A-10 Airport
TOYOTA PRIUS 2009 $26,000 Lightbar, aviation radio $0 JTDLB20U497885972 46162D A-8 Airport
FORD RANGER SUPERCAB 4X4 2003 $20,000 RADIO, LIGHT BEANIE, ETC.$2,300 1FTZR45E93PA70357 35396D B-75 BUILDING
FORD F150 Pickup 2000 $15,000 $0 1FTRX187YNC21661 37577D Code E-1 Code Enforcement
CHEVROLET CT10506 - BLAZER 2002 $25,000 LIGHT BAR, RADIO $2,000 1GNDT13WX2K217472 35391D 0 Exec-
FORD FOCUS STATION WAGON 2004 $14,372 $0 1FAFP36314W187864 37578D EX-01 Executive
FORD F250 4X4 1997 $21,000 $0 1FTHF26H1VEB26632 22925D PF-21 FACILTIES
FORD CROWN VICTORIA 2002 $29,000 RADIO, COMPUTER, LIGHT BAR, ETC.$8,000 2FAFP71W82X143693 35314D Support 46 Fire
FORD EXPEDITION 2002 $32,981 LIGHT BAR, RADIO, ETC.$2,500 1FMPU16L02LA68290 35313D FD-2 FIRE BATTALION 46
FORD EXPEDITION 2006 $26,448 $0 1FMPU16586LA75687 42380D FD-16 Fire Chief
CHEVROLET IMPALA 2001 $19,830 RADIO, LIGHT BAR $2,000 2G1WF52E919134794 30297D FD-1 FIRE CHIEF 46
FORD F350 SD 4X2 SRW 2001 $24,552 RADIO, LIGHT BAR, CANOPY $1,500 3FTSW30L11MA59429 22698D FD-3 FIRE TRAINING 46
CHEVROLET AVEO 2004 $13,000 TOOLS $2,500 KL1TJ52634B242406 39670-D IT-11 IT
FORD ESCAPE 2006 $16,105 Computers/equipment $2,500 1FMCU02Z96KC13292 42341D IT-12 IT
CHEVROLET S10 PICKUP EXT CAB 1995 $15,000 $0 1GCDT19Z1S8257317 22930D NR-1 NAT RESOURCES
CHEVEOLET Silverado PU 2007 $22,649 Light Bar, Radio,Computer, Equipment $7,500 1GCEK19C17Z589892 44835D L-78 Police
CHEVROLET IMPALA 2001 $19,830 $0 2G1WF52E419190075 506NLY L-61 Police
CHEVROLET IMPALA 2007 $17,400 $0 2G1WB58K379290122 064WHO L-76 Police
DODGE CARAVAN 2004 $22,000 $0 1D8GP24R45B185567 249SPZ L-72 Police
FORD CROWN VICTORIA 2002 $29,000 RADIO, LIGHT BAR, COMPUTER, ETC.$8,000 2FAFP71W12X143695 35316D L-58 Police
FORD CROWN VICTORIA 2003 $28,000 RADIO, COMPUTER, LIGHT BARS $5,000 2FAFP71W03X120653 14228D L-60 Police
FORD CROWN VICTORIA 2003 $25,000 RADIO, COMPUTER, LIGHT BAR, ETC.$7,000 2FAHP71W83X175019 35397D L-68 Police
FORD CROWN VICTORIA 2003 $25,000 RADIO, COMPUTER, LIGHT BAR, ETC.$7,000 2FAHP71W63X175021 35398D L-69 Police
FORD CROWN VICTORIA 2003 $25,000 RADIO, COMPUTER, LIGHT BAR, ETC.$7,000 2FAHP71W43X175020 35399D L-67 Police
FORD CROWN VICTORIA 2006 $23,743 FIREARMS/RADIOS/RADAR/DIGITAL EQUIP $7,500 2FAHP71W36X149772 42381D L-75 Police
FORD CROWN VICTORIA 2006 $23,743 FIREARMS/RADIOS/RADAR/DIGITAL EQUIP $7,500 2FAHP71W56X149773 42382D L-74 Police
FORD CROWN VICTORIA 2007 $23,899 Light bar, Radio, Computer, Equipment $7,500 2FAHP71W47X135929 43661D L-77 Police
FORD CROWN VICTORIA 4 DR 2004 $25,000 Light Bar, Computer, Equipment $5,000 2FAHP71W24X145127 37582D L-70 Police
FORD CROWN VICTORIA 4DR 2004 $25,000 Light Bar, Radio, Computer, Equipment $5,000 2FAHP71W44X145128 37581D L-71 Police
FORD ECONO 1991 $5,000 RADIO, MISC.$8,000 1FDKE30M6MHB12531 30300D CRV Police
FORD EXPEDITION 2003 $30,000 POLICE PKG $8,000 1FMPU16L83LB02896 35395D L-66 Police
FORD EXPLORER 1998 $27,800 RADIO $2,500 1FMZU34X8WZC00516 627PJZ L-57 Police
JEEP LIBERTY 2005 $18,000 $0 1J8GL48K95W609149 504TIK L-73 Police
FORD CROWN VICTORIA 2008 $23,405 Light Bar, Radio, Computer, Equipment $7,500 2FAF971V18X145933 44885D L-80 Police
FORD CROWN VICTORIA 2008 $23,405 Light Bar, Radio, Computer, Equipment $7,500 2FAFP71VX8X145932 44884D L-79 Police
FORD CROWN VICTORIA 2010 $27,513 $0 2FABP7BVAX141152 51013D L-83 Police
FORD CROWN VICTORIA 2010 $27,513 $0 2FABP7BV2AX141151 51012D L-82 Police
City of Arlington Vehicle List
City of Arlington
Council Agenda Bill
Item:
#8
Attachment
H
COUNCIL MEETING DATE:
February 27, 2012
SUBJECT:
Presentation on Public Safety Staffing
ATTACHMENTS:
None
DEPARTMENT OF ORIGIN
Executive
EXPENDITURES REQUESTED:
BUDGET CATEGORY:
LEGAL REVIEW:
DESCRIPTION:
Staff will make a presentation on the economic downturn and the resulting impact on
the City’s Public Safety staffing.
HISTORY:
ALTERNATIVES
RECOMMENDED MOTION:
No action.