The URL can be used to link to this page

Home My WebLink About02-21-2012_Council MeetingArlington City Council February 21, 2012 – 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE I would like to call the meeting to order. Would you please rise for the Pledge of Allegiance. ROLL CALL Jan, would you please call the roll? APPROVAL OF THE AGENDA Mayor Pro Tem Oertle: I move to approve the agenda as presented. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA Mayor Pro Tem Oertle: I move to approve the consent agenda as presented. 1. Minutes of the January 30, 2012 Joint meeting with Arlington School District Board and Cascade Valley Hospital Board, and the February 6, 2012 and February 13, 2012 Council Meetings ATTACHMENT A 2. Accounts Payable 3. Appointment of Michael Hopson and Ruth Gonzales to the Airport Commission Staff: Kristin Banfield Council Liaison: Debora Nelson ATTACHMENT B 4. Confirm appointment of MaryAnn Monty and Marilyn Kirkpatrick to the Lodging Tax Advisory Committee (LTAC) as industry representatives Staff: Jim Chase Council Liaison: Chris Raezer ATTACHMENT C PUBLIC HEARING There are no public hearings this evening. NEW BUSINESS 67th Avenue Phase III Right of Way Procurement Package #4 Staff: Jim Kelly Council Liaison: Debora Nelson ATTACHMENT D SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. Request authority to bid the Airport Blvd Phase I project Staff: Jim Kelly Council Liaison: Debora Nelson ATTACHMENT E 3. Request authority to Airport Boulevard Project Prospectus and Local Agency Agreement with WSDOT Staff: Jim Kelly Council Liaison: Debora Nelson ATTACHMENT F 4. Interlocal Agreement with Arlington School District for School Resource Officer Staff: Chief Nelson Beazley Council Liaison: Steve Baker ATTACHMENT G 5. Cancellation of Interlocal Agreement with Darrington for Building Inspection Services Staff: David Kuhl Council Liaison: Marilyn Oertle ATTACHMENT H Acceptance of the 10% petition for the Graafstra/Country Charm annexation Staff: David Kuhl Council Liaison: Marilyn Oertle ATTACHMENT I DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS Allen, do you have an Administrators report this evening? MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION Steve, do we have a need for an Executive Session this evening? RECONVENE ADJOURNMENT To download all attachments, click here. CASCADE VALLEY HOSPITAL BOARD of COMMISSIONERS ARLINGTON CITY COUNCIL, and ARLINGTON PUBLIC SCHOOLS BOARD of DIRECTORS JOINT MEETING MINUTES Monday, January 30, 2012, 6:30 p.m. Cascade Valley Hospital The Cascade Valley Hospital Board of Commissioners, the Arlington City Council, and the Arlington Public Schools Board of Directors held a joint meeting on January 30, 2012 at Cascade Valley Hospital, 330 S. Stillaguamish Ave., Arlington, WA, to discuss matters of mutual interest. Cascade Valley Hospital hosted, and CVH Board Chair Tim Cavanagh called the meeting to order at 6:30 p.m. Mr. Cavanagh welcomed all who were present. In attendance: Cascade Valley Hospital Commissioners: Tim Cavanagh, Steve Peterson and Tina Davis CVH Administrator: Clark Jones City of Arlington Council Members: Dick Butner, Steve Baker, Marilyn Oertle, Debora Nelson, Ken Klein, Randy Tendering and Chris Raezer City Administrator: Allen Johnson Mayor: Barb Tolbert Arlington Public Schools Board Members: Kay Duskin, Bob McClure, Jeff Huleatt, Ursula Ghirardo Superintendent: Kristine McDuffy Student Advisor: Sara Deeter Cascade Valley Hospital Commissioners Margo Powell and John Meno and School Board Member Jim Weiss and Student Advisor Russell Smithson were absent and excused. Also present were Arlington School District staff members Sid Logan, Mike Johnson, Julie Davis and Ed Aylesworth; City of Arlington staff members Nelson Beazley, Paul Ellis and Jim Chase; and Cascade Valley Hospital staff members Heather Logan and Kathy Harris as well as Arlington Times reporter Kirk Boxleitner. Page 2 of 5 Recorded by Kathy Harris Cascade Valley Hospital Joint Meeting Minutes Hospital Commission, City Council and School Board Monday, January 30, 2012 GENERAL UPDATES City of Arlington – Mr. Allen Johnson, City Administrator The City has a new Mayor and three new Council Members. Mr. Johnson reported on the business process retreat held on January 21 and the typical goal setting retreat scheduled for May or June as the city begins the 2013 budget process. The 2012 budget has been adopted. A brief update was given on various city projects including the West Arlington Plan, some new annexations, recent housing development, development of the old Bayliner site and new businesses that have opened in the area. Also, in 2012 some fairly sizeable road construction projects are planned. The Legion Park Visitor Center is scheduled to be completed in February and a grand opening will be held in April or May. Two grants were received from Snohomish County allowing two additional gateway signs into the City. Mr. Johnson commented on the recent snow storm that dumped up to one foot of snow and gave credit to the crews who worked 12-hour shifts around the clock. The City has received sizeable dollars from the Tribes and the Fire and Police Departments are very grateful for this grant as this will allow the purchase of some much needed equipment. The Eagle Festival is scheduled for Saturday, February 4. There will be wine tasting and an Art show on the evening of Friday, February 3 at Magnolia Hall. Cascade Valley Hospital – Mr. Clark Jones, CVH Administrator Mr. Jones reported that the hospital is actively monitoring the actions of the state legislature as budget issues and proposed legislation have a large impact on the hospital. The new Smokey Point clinic is scheduled to open soon. There has been a tremendous amount of affiliation and merger activity in healthcare across the nation as well as here in our area. CVH has signed an affiliation agreement with Island Hospital and Skagit Valley Hospital to work on various enterprises including joint contracting, potential cost savings and possibly going beyond that. The Board spent time today with a consultant to determine if we should be looking at further affiliations in the future. Cascade Valley Hospital has been involved in three licensure surveys in a period of two months involving the Hospital, Surgery Center and Lab. All were successful. Page 3 of 5 Recorded by Kathy Harris Cascade Valley Hospital Joint Meeting Minutes Hospital Commission, City Council and School Board Monday, January 30, 2012 Arlington Public Schools – Dr. Kristine McDuffy, Superintendent Dr. McDuffy commented it was great to have 14 of the 5,340 students in attendance at this meeting. She firmly believes that the students are the community’s most valuable resource. The Arlington Public Schools Report was distributed and briefly discussed. The fourth annual State of the District address is scheduled for Tuesday, January 31 at 6:00 p.m. at Weston High School. She shared a bit about expanding student opportunities, including an increased focus on the STEM program (Science, Technology, Engineering and Mathematics). The bar has been raised across the nation and AHS was called out as a “school of distinction”, one of only 11 in the state. Dr. McDuffy stated she is very proud of the work of both students and the staff member team. The School District is hosting a “Know Your Schools” event on February 8 which provides the opportunity to invite community members into the schools to visit classrooms and interact with teaching and support staff. NEW CLINIC UPDATE Clark Jones gave an update on the new ambulatory clinic at Smokey Point that CVH is participating in with Skagit Valley Hospital. The new clinic will allow the expansion of the number of primary care providers in the community as well as bring specialty physicians into the community. Cardiology and Dermatology have already been brought in and other specialties will rotate through. The clinic is 42,000 square feet and borders 172nd. The scheduled opening date is March 26. The clinic will be fully “electronic” with an electronic medical record. A PowerPoint presentation with photos of the site and clinic footprint was viewed. SCHOOL PROGRAMS & OPERATION LEVY The ballots for the School Programs and Operation Levy are in the hands of the voters. A lot of energy has been expended getting the word out the last few months. The M & O title change has been pretty significant. Key facts were reviewed including the fact this is a four-year levy involving 2013- 2016, rate per 1,000, the areas the levy will support, etc. The District is working hard to be excellent stewards of the community’s resources. Kris shared about two recent recognitions the District received for efficient operations. There are a vast number of bills affecting public education. Dr. McDuffy discussed the Supreme Court Ruling regarding the McCleary case which is a landmark case involving funding of public education. She touched on a few of the current legislative considerations affecting schools. Dr. McDuffy noted that through all of the budget cuts the District’s students are making steady progress. Page 4 of 5 Recorded by Kathy Harris Cascade Valley Hospital Joint Meeting Minutes Hospital Commission, City Council and School Board Monday, January 30, 2012 EMERGENCY MANAGEMENT REPORT Paul Ellis and Sid Logan reported the last few months have been spent planning how to proceed with the loss of Chris Badger who worked in the emergency management role for all three organizations. Each organization has appointed a coordinator to work with the group. A table top training exercise was held November 10, 2011 that involved the rupture of a high pressure gas line near a school. Future table top exercises are in the planning stage. Ed Aylesworth, Food Service Director for the School District was introduced. Ed will be taking the lead on emergency management for Arlington Public Schools. Sid Logan reported on the Maryland training held in 2011 that involved the Fire and Police Departments, Snohomish County Health District and the School District. SCHOOL RESOURCE OFFICER Nelson Beazley reported he is pleased with the partnerships with the City and School District regarding the role of the Resource Officer. This program was started in 1990 as a cost sharing partnership. A few years ago, the School District had to drop out of sharing the cost to fund the program due to budget cuts. Dr. McDuffy is very committed to continuing this partnership because of the value of the program and the School District will resume sharing the cost. An Inter-Local Agreement will be presented to the Council and School Board in February for approval. The Resource Officer deals with criminal conduct by students and interacts with students as well as staff. STEWARDSHIP/PARTNERSHIP Paul Ellis and Sid Logan reported in this topic. Connie DiGregorio, Paul and Sid are meeting on a regular basis to discuss possible shared cost saving ideas, possible sharing of personnel, equipment, etc. The Hospital, Fire Department and School District met to formulate a procedure for an alternate site for the Airlift helicopter to use when Hartz Field is occupied. All involved have approved the procedure and the next step is a formal agreement between Airlift Northwest, Arlington Public Schools and Cascade Valley Hospital. A grant was received by the City to install the flashing beacons at crosswalks which will have a huge impact on walking safety. The Hospital is providing a nurse to the City for annual flu vaccinations. Other examples are shared vehicle maintenance, custodial/janitorial services and employee training. Page 5 of 5 Recorded by Kathy Harris Cascade Valley Hospital Joint Meeting Minutes Hospital Commission, City Council and School Board Monday, January 30, 2012 MISCELLANEOUS EVENTS School Board Member Kay Duskin commented on the Coaches vs. Cancer event at the AHS basketball game. She also reported on the Relay for Life event which will include an electric parade if permits are obtained. This is the 3rd year for the Relay for Life event in Arlington. Just under $300,000 was raised in 2011 and the hope is to increase this amount in 2012. NEXT JOINT MEETING The next Joint Meeting is scheduled for April 30, 2012. The City will host. ADJOURN With no further business to come before the group, the meeting was adjourned at 7:27 p.m. Mr. Jeff Huleatt, President Dr. Kristine McDuffy, Superintendent Arlington Public Schools Board of Directors Arlington Public Schools Ms. Barbara Tolbert, Mayor Mr. Steve Peterson, Board Secretary City of Arlington Cascade Valley Hospital Board of Commissioners DRAFT Page 1 of 3 Council Chambers 110 East Third February 6, 2012 City Council Members Present by Roll Call: Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker Council Members Absent: There were no Council members absent. City Staff Present: Mayor Tolbert, Allen Johnson, Kristin Banfield, Jim Chase, Jim Kelly, Eric Scott, David Kuhl, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Neil Knutson, Ron Thomas, Mike Hopson, Bob Nelson, and Sarah Arney – North County Outlook Mayor Tolbert called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. APPROVAL OF THE AGENDA Marilyn Oertle moved to approve the Agenda. Chris Raezer seconded the motion which passed with a unanimous vote. PUBLIC COMMENT Andrew Shanafelt from the Muscular Dystrophy Association thanked the City Firefighters who helped “Fill the Boot”. He then presented a plaque of appreciation to Mayor Tolbert from the MDA. CONSENT AGENDA Marilyn Oertle moved and Chris Raezer seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the January 21, 2012 Council Mini-Retreat and January 23, 2012 Council Meeting 2. Accounts Payable Approval of Payroll Checks #27445 through 27453 for the period of December 31, 2011 through December 31, 2011 for $6,606.11 and Approval of EFT Payments and Payroll Checks #27454 through #27475 for the period of January 1, 2012 through January 31, 2012 for $1,203,362.07 and Approval of EFT Payments and Claim Checks #75716 through #75841 dated January 18, 2012 through February 7, 2012 for $390,966.23 3. Public Art Donation Acceptance PUBLIC HEARING There was no Public Hearing. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT February 6, 2012 Page 2 of 3 UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS Star Annexation – Acceptance of 10% Petition and Move Forward on 60% Petition With the use of a power point presentation Community Development Director David Kuhl located and described the Star property. He then gave a brief history of the Annexation request. Mr. Kuhl then answered Council questions. Marilyn Oertle moved to accept the Annexation 10% Petition from the Star Annexation, allowing the circulation of the 60% petition for annexation, subject to the assumption of their proportionate share of the City’s bonded indebtedness and the assumption of the Comprehensive Plan Land Use Designation of General Commercial and High Density Residential and zoning of General Commercial and High Density Residential. Chris Raezer seconded the motion that passed with a unanimous vote. Snohomish County Coordinated Prevention Grant Agreement Public Works Director Jim Kelly gave a brief history of the Prevention Grant Agreement and he reviewed the ways in which it can be used. He requested acceptance of the Grant. Dick Butner moved to approve the Snohomish County Coordinated Prevention Grant Agreement for funding for the City’s recycle program and authorize the Mayor to sign the 2012- 2013 grant agreement when finalized and approved by the City Attorney. Randy Tendering seconded the motion that passed with a unanimous vote. Blue Marble Environmental Contract Amendment #4 Jim Kelly spoke to the Contract Amendment. Dick Butner moved to authorize the Mayor to sign Contract Amendment #4 to the Professional Services Agreement with Blue Marble Environmental for the 2012-2013 grant Cycle. Randy Tendering seconded the motion that passed with a unanimous vote. Ordinance Amending Arlington Municipal Code 13.12 to reject the 2012 CPI Increases to City Water Rates and Changes Jim Kelly explained and then requested deferment of the CPI Increase to City Water Rates and Changes. This would pass the savings on to the rate-payers. Dick Butner moved to adopt the proposed ordinance amending Arlington Municipal Code 13.12 to defer the 2012 CPI increases to the water rates and changes. Randy Tendering seconded the motion that passed with a unanimous vote. ADMINISTRATOR & STAFF REPORTS Mr. Johnson noted the Yellow Pages and asked for Council questions. MAYOR’S REPORT Mayor Tolbert gave a reporting of meetings she had recently attended. COUNCIL MEMBER REPORTS – OPTIONAL Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker gave brief reports. Minutes of the City of Arlington City Council Meeting DRAFT February 6, 2012 Page 3 of 3 EXECUTIVE SESSION City Attorney Steve Peiffle stated that there would be no need for an Executive Session. ADJOURNMENT With no more business to come before the Council, the meeting was adjourned at 7:40PM. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street February 13, 2012 Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, Steve Baker, Mayor Tolbert, Allen Johnson, Kristin Banfield, Jim Chase, Police Chief Nelson Beazley, Monica Schlagel, Elizabeth Chamberlin, Jim Kelly, Eric Scott, David Kuhl, Todd Hall, Cristy Brubaker, Julie Good, Jan Bauer, Steve Peiffle – City Attorney Council Members Absent: There were no Council members absent. Also Known to be Present: Maxine Jenft – Cemetery Board, Bob Nelson, Walt Riebe, Mike Hopson, Sarah Arney – North County Outlook, and Brittany Kleinman Mayor Tolbert called the meeting to order at 7:00PM. Marilyn Oertle moved to approve the Agenda, and Chris Raezer seconded the motion, which passed with a unanimous vote approving the Workshop Agenda. WORKSHOP ITEMS ~ NO FINAL ACTION WAS TAKEN Briefing from Washington Cities Insurance Authority Lisa Roberts from Washington Cities Insurance Authority gave an informational presentation regarding the Washington Insurance Authority and the role it plays in the City of Arlington’s insurance program. She addressed how members should respond to common Council situations and then she answered Council questions. 67th Avenue Phase III Right of Way Procurement Package #4 Senior Engineer Eric Scott, along with Public Works Director Jim Kelly, spoke to the Right of Way Easements along 67th Avenue. He addressed the three types of rights of way and noted that 17 of the total 19 agreements needed have been signed. Mr. Scott then answered Council questions. Airport Boulevard Request to Bid Eric Scott and Jim Kelly spoke to the Airport Boulevard project. With the use of a power point presentation Mr. Scott gave an overview of the Airport Boulevard design, costs, history, and schedule of events. Mr. Scott then answered Council questions. Airport Boulevard Project Prospectus and Local Agency Agreement with WSDOT Mr. Kelly and Mr. Scott addressed Airport Boulevard Agreements with WSDOT. They then answered Council questions. Mr. Kelly distributed information and then spoke to a truck that would be purchased from Dwayne Lane for $7,500. This does not need to go out to bid. Interlocal Agreement with Arlington School District for School Resource Officer Police Chief Beazley gave the history of the School Resource Officer position and the cost that would now be shared by the School District and the City. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Meeting DRAFT February 13 , 2012 Page 2 of 2 2012 Comprehensive Plan Amendments Preliminary Docket With the use of a power point presentation Associate Planner Todd Hall noted items proposed for the 2012 Comp Plan Amendments Preliminary Docket. He briefly spoke to each of the items and answered Council questions. There will be a Public Hearing at the February 23 Planning Commission meeting. Cancellation of ILA with Darrington for Building Inspection Services Community Development Director David Kuhl gave the history of this ILA for Building Inspection Services in Darrington and briefly spoke to the need to suspend these services. He asked to change the ILA to accommodate Darrington for a short time and with a raise in the inspection cost. The Council asked for a 60-90 day time limit for the ILA. Graafstra/Country Charm Annexation Mr. David Kuhl talked about the petition for the Graafstra Annexation, giving a sketch of the background, a description of the property, and activities already present on the property. The Annexation is a lengthy process required by State law. Mr. Kuhl then answered Council questions. 2011 Grants Report Assistant City Administrator Kristin Banfield spoke to the $6.9 million Arlington has received in grant money for City projects since March 2011. Ms. Banfield addressed some of the grant monies and then answered several Council questions. 2011 Goals Report With the use of a power point presentation Ms. Banfield spoke to the progress of the City’s 2011 goals. Public Comment There were no members of the audience who wished to speak on matters not on the Agenda. ADJOURNMENT The meeting was adjourned at 8:58PM. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: CA #3 Attachment B COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Appointment of Michael Hopson and Ruth Gonzales to the Airport Commission ATTACHMENTS: Applications from Michael Hopson and Ruth Gonzales DEPARTMENT OF ORIGIN Executive – Contact Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The Airport Commission has two vacancies. Council is requested to appoint Michael Hopson and Ruth Gonzales to these vacancies. HISTORY: A panel comprised of Mayor Tolbert, Councilmember Nelson, Airport Commissioners Munson and Swizer, and Airport Director Rob Putnam, and Assistant City Administrator Kristin Banfield interviewed three candidates for the two vacancies on February 2, 2012. The panel recommended the appointment of Mr. Hopson and Ms. Gonzales. ALTERNATIVES Do not appoint. RECOMMENDED MOTION: I move to appoint Michael Hopson and Ruth Gonzales to the Airport Commission. City of Arlington Council Agenda Bill Item: CA #4 Attachment C COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Confirmation of appointments to Lodging Tax Advisory Committee ATTACHMENTS: AMC 3.42.060 – Lodging Tax Advisory Committee Lodging Tax Advisory Committee roster DEPARTMENT OF ORIGIN Executive; Contact: Kristin Banfield, 360-403-3444 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The Lodging Tax Advisory Committee (LTAC) is comprised of 5 members: two from businesses that collect the tax, two from organizations that are eligible to receive the funds, and one member from the City Council. The committee is charged with making recommendations to the full council for allocation of the hotel-motel tax funds collected. The LTAC needs two members from businesses that collect the tax in order to fulfill its mission and be compliant with state law. Mayor Tolbert nominates the following to the LTAC: Marilyn Kirkpatrick – manager of the Quality Inn MaryAnn Monty – owner of the Medallion Hotel HISTORY: State law authorizes cities and counties to impose hotel-motel taxes. Revenues generated from the tax are to be used for tourism promotion and tourism-related facilities. Cities with a population of over 5,000 are required to establish a Lodging Tax Advisory Committee prior to imposing the tax. Arlington’s Lodging Tax Committee was appointed on September 20, 2004. ALTERNATIVES RECOMMENDED MOTION: I move to confirm the appointments of Marilyn Kirkpatrick and MaryAnn Monty to serve on the Lodging Tax Advisory Committee. City of Arlington Council Agenda Bill Item: NB #1 Attachment D COUNCIL MEETING DATE: February 21, 2012 SUBJECT: 67th Avenue – ROW Easements and Dedications ATTACHMENTS: ROW Package 4 – Vouchers for Acquisition Packages Listed Below DEPARTMENT OF ORIGIN: Public Works – Eric Scott EXPENDITURES REQUESTED: $66,600.00 BUDGET CATEGORY: Transportation Imp. Fund and STP Grant LEGAL REVIEW: DESCRIPTION: Council is being asked to approve the acceptance of easements and dedications for the below noted properties and authorize the appropriate payments for same. HISTORY: The City needs to acquire additional right-of-way (ROW) and easements for the 67th Ave, Phase III project in accordance with WSDOT ROW procurement policies. We have the below ROW agreements that are ready to be signed by the mayor and appropriate payments made. Property Easement/Dedication Amount STC Properties Easement - Gale Rose LLC Easement $600.00 Money Saver Arlington, LLC Easement & Dedication $24,000.00 Gilbert & Judith Bradley Easement & Dedication $42,000.00 TOTAL Package #4 $66,600.00 Total Previous Packages #1-#3 $105,562.00 Total Right of Way Acquisition to date $172,162.00 ALTERNATIVES • Remand to staff for additional information • Table pending additional discussion RECOMMENDED MOTION: I make a motion to approve and authorize the mayor to sign the 67th Ave Phase 3 project Right- of-Way, Easement, and Real Estate transactions negotiated by the City of Arlington and their real estate transaction agent, HDR, Inc., for the Gale Rose, Money Saver Arlington, Bradley, and STC Properties, pending final review by the City Attorney. City of Arlington Council Agenda Bill Item: NB #2 Attachment E COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Airport Boulevard Authority to Bid Project ATTACHMENTS: None DEPARTMENT OF ORIGIN Public Works – Eric Scott EXPENDITURES REQUESTED: $1,293,000 (Engineer’s Estimate) BUDGET CATEGORY: Transportation Improvement fund, STP Grant, Airport CIP, Water CIP and Sewer CIP LEGAL REVIEW: DESCRIPTION: Design of Airport Blvd, Phase 1 is complete and sufficient funding has been obtained to meet the engineers estimated cost of construction; staff is now requesting authority to publically advertise for construction of this project. HISTORY: The City of Arlington obtained $452,485.00 in federal grant funding for construction of Airport Boulevard, Phase 1. The design of Airport Boulevard was started in 2009 in conjunction with the development of the Airport Business Park on the west side of Arlington Municipal Airport. Difficulties with the Developers on that project and then the economic downturn placed this project on hold. In 2010 City Staff started pursuing grant funding for the project and began the completion of the bid documents by City Staff. Documents are at 100% complete, have been submitted to WSDOT for their final review and obligation of funding, and are ready to publically bid. ALTERNATIVES No Action at this time RECOMMENDED MOTION: I move to authorize staff to formally bid construction of the Airport Boulevard Project, subject to review and approval by WSDOT Local Programs and final approval by the City Attorney. City of Arlington Council Agenda Bill Item: NB #3 Attachment F COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Airport Boulevard Agreements with WSDOT for Funding ATTACHMENTS: • Local Agency Federal Aide Project Prospectus • Local Agency Agreement • Letter of Understanding for Project Administration • Funding Spreadsheet from PSRC DEPARTMENT OF ORIGIN Public Works – James Kelly EXPENDITURES REQUESTED: $2,500.00 BUDGET CATEGORY: Transportation Improvement Fund, LEGAL REVIEW: DESCRIPTION: Review of documents for signature by the Mayor and Public Works Director as required by WSDOT for acceptance of the $452,485.00 PSRC grant for the Airport Boulevard Project and the Letter of Understanding from WSDOT Local Programs to act as the Certified Agency and assist the City on Project Administration with regards to utilization of these Federal funds. HISTORY: The City of Arlington obtained $452,485.00 in Federal Grant Funding for construction of Airport Boulevard, Phase 1. Since these are Federal Funds, the City is required to have a Certified Agency (CA) oversee the expenditure – WSDOT Local Programs office will act as the City’s CA. The City needs to sign the attached Local Agency Federal Aid Project Prospectus and the Local Agency Agreement to enter into contract with WSDOT to act as our CA. ALTERNATIVES Do not sign the WSDOT documents Remand to staff for additional research RECOMMENDED MOTION: I move to approve the WSDOT documents for acceptance of the Airport Boulevard Grant and authorize the Mayor to sign the LAG agreement, subject to final review and approval of WSDOT Local Programs and the City Attorney. City of Arlington Council Agenda Bill Item: NB #4 Attachment G COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Interlocal Agreement with Arlington School District for School Resource Officer ATTACHMENTS: Interlocal Agreement with Arlington School District for School Resource Officer DEPARTMENT OF ORIGIN Police – Contact: Chief Beazley 360-403-3401 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: An interlocal agreement between Arlington School District No. 16 and the City of Arlington, acting thorough its Police Department, to provide law enforcement and related services through the assignment of a School Resource Officer. HISTORY: In 2000, the City of Arlington and the Arlington School District entered into an interlocal agreement to assign an Arlington Police Department Officer to school district campuses. This partnership focused primarily on providing a safe and healthy environment for students and staff; to foster better relations between students and law enforcement; and to deter crime on or about school premises. Throughout the years the cost of this officer was shared by the City and School District. In recent years the School District was unable to continue funding of the position due to the economic downturn however the Police Department continued staffing the School Resource Officer position. This interlocal resumes the cost sharing partnership between the School District and the City. ALTERNATIVES Take no action RECOMMENDED MOTION: I move to approve the interlocal agreement between Arlington School District No. 16 and the City of Arlington, acting through its Police Department, to provide law enforcement and related services through the assignment of a School Resource Officer. ILA with ASD and COA re SRO 1 1/27/12 INTERLOCAL AGREEMENT Between ARLINGTON SCHOOL DISTRICT NO. 16 and CITY OF ARLINGTON POLICE DEPARTMENT THIS AGREEMENT, made and entered into this _____ day of _____________________, 2012 by and between ARLINGTON SCHOOL DISTRICT NO. 16 (hereinafter referred to as “School District”) and the CITY OF ARLINGTON, acting through its POLICE DEPARTMENT (hereinafter referred to as the “Police Department”); WITNESSETH: WHEREAS, the School District and the Police Department desire to continue to provide law enforcement and related services to the public schools of the City of Arlington; and WHEREAS, the School District and the Police Department are mutually responsible for providing a safe environment within which students may receive appropriate instructional and educational services, which can be delivered more efficiently through the cooperative efforts of said partners to the benefits of public health, safety, and welfare; and WHEREAS, the School District and the Police Department agree that it is in the best interest to assign a School Resource Officer(s) to schools mutually agreed upon by both parties. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the School District and the Police Department hereby agree as follows: ARTICLE I. PURPOSE The purpose of this agreement is to develop a procedure that focuses on providing a safe and healthy environment for students and staff; to foster better relations between students and law enforcement personnel; to deter crime on or about school premises by the presence of a law enforcement officer; to enforce local, state, and federal laws; and to have law enforcement officers available for presentations to students, staff, and parents concerning law enforcement, school safety, and related law enforcement subjects. ILA with ASD and COA re SRO 2 1/27/12 ARTICLE II. POLICE DEPARTMENT’S RESPONSIBILITIES A. The Police Department agrees to: 1. Respond to any violation of local, state, or federal laws, statutes or ordinances on or adjacent to school property within the city limits or as permitted by mutual aid agreements. 2. At the conclusion of the investigations, those individuals who have committed violations may be charged. This action is in addition to any administrative action taken by the school. 3. Provide an officer to schools on request as staffing allows. 4. Follow legally appropriate procedures prior to seeking access to student records or searching student property. Respond as soon as personnel levels permit to reports of civil disorder or riots on school district property or at school functions within the city limits. B. School Resource Officer (SRO): 1. The Police Department and the School District recognize the value of a School Resource Officer position. The SRO position will be assigned to schools as mutually agreed upon by both parties. 2. The funding of the SRO position(s) shall be shared equally by both parties (50% each) for school business days only for the period beginning January 2, 2012 and ending the last day of school in June, 2012, subject to the budgeting procedures of each entity. 3. The Chief of Police or designee shall oversee the officer assigned above, perform scheduled and unscheduled visits to the schools and work with the School District in coordinating and developing the program. C. Regular Duty Hours of School Resource Officers 1. The SRO shall be assigned to the schools on a full-time basis during the school year. During those hours that the school is in regular session, the SRO may be assigned additional requirements determined by the Chief of Police. 2. The school principal, while having no direct authority over the SRO, may request the SRO to assist in additional tasks, that are mutually agreed upon by the principal and Chief of Police or designee, that do not violate the terms of this agreement. 3. The SRO will be allowed to request and utilize his/her annual leave throughout the year. The SRO shall notify the school administrator in writing the days he/she will be absent. 4. The SRO may be temporarily reassigned by the Chief of Police or designee as needed. ILA with ASD and COA re SRO 3 1/27/12 D. Instructional Responsibilities for the School Resource Officers 1. The SRO shall act as an instructor or guest speaker for specialized, short-term programs when invited to do so by the principal or member of the school staff. 2. The SRO shall make available to the school staff and students, a variety of law- related presentations. E. Additional Responsibilities of the School Resource Officers 1. The SRO shall coordinate programs and presentations with the principal and staff members concerned and will seek permission, advice, and guidance prior to enacting any program within the school. These activities and programs shall be approved by the Chief of Police. 2. The SRO shall develop expertise in presenting various subjects to students. Such subjects shall include basic understanding of the Revised Code of Washington, the role of the police, and community policing. 3. The SRO shall encourage individual and small group discussions with students, based upon material presented in class to further establish rapport with students. 4. When requested and approved by the Chief of Police or designee, the SRO shall attend parent/staff meetings to solicit support and understanding of the program, as well as to assist parents and staff members in law enforcement related problems involving students. 5. The SRO shall make himself/herself available for student, parent, and staff member conferences in order to assist with solving problems of a law enforcement or crime-related nature. 6. The SRO shall become familiar with all community agencies which offer assistance to children, youths, and their families (e.g. mental health clinics, drug treatment centers, etc.). The SRO shall make referrals when appropriate. 7. The SRO shall assist the principal in developing emergency plans and strategies to prevent and/or minimize dangerous situations. 8. Should it become necessary to conduct formal police interviews or investigations with students, the SRO shall adhere to those legal requirements, policies, and procedures established by law, the Arlington Police Department and the School District. 9. The SRO shall give assistance to other law enforcement officers in matters regarding the SRO’s school assignment. 10. The SRO shall, whenever possible and approved by the Chief of Police or designee, participate in/attend school functions. 11. The SRO shall take law enforcement action as required. As soon as practical, the SRO shall make the school administrator aware of such action. At the school administrator’s request, the SRO shall take appropriate law enforcement action against intruders and unwanted guests who may appear at the school or related school functions, to the extent the SRO may do so under the authority of the law. ILA with ASD and COA re SRO 4 1/27/12 12. The SRO shall not act as a school disciplinarian, as disciplining students is a school responsibility. However, if the school administrator believes that an incident is a violation of the law, the administrator may contact the SRO and the SRO shall then determine whether law enforcement action is appropriate. 13. The SRO is not to be used for regularly assigned lunchroom duty, bus duty, hall monitor, or other monitoring duties. The SRO is also not to be used as a crossing guard for continuing vehicle traffic control. However, if there is a temporary problem, the SRO may assist the school until the problem is resolved. ARTICLE III. SCHOOL DISTRICT RESPONSIBILITIES A. The School District agrees to: 1. Promptly notify the Policy Department when infractions of school rules or criminal law related to physical intimidation, violence, or possession of weapons or drugs on school district property or at school-related activities are brought to the attention of a school administrator. A written statement will be completed and submitted to the Police Department in a timely manner. 2. Give full cooperation and access to school district property or school functions to police officials responding to a request for investigation of reported acts of violence or physical intimidation or possession of weapons on school district property or at school functions within the city limits of Arlington. 3. Permit law enforcement access to personal records of students when legally appropriate procedures are followed. 4. Provide to law enforcement officers, the names, addresses, and phone numbers of parents when requested. 5. Permit free access to school district property for police responding to civil disorder or riot, or for arrest of students for whom probable cause for an arrest exists. 6. The School District shall provide to the full-time SRO the following materials and facilities which are necessary to the performance of the SRO’s duties: a. Access to a heated and properly lighted private office, which contains a telephone with a separate private line that may be used for general business purposes. b. A location for files and records, which can be properly locked and secured. c. A desk with drawers, a chair, and office supplies as needed. d. Access to a computer with Internet access. ILA with ASD and COA re SRO 5 1/27/12 ARTICLE IV. AGREEMENT BETWEEN BOTH PARTIES A. Both the School District and the Police Department agree: 1. To work cooperatively to proactively address school security issues and to provide students, staff, and parents with quality law enforcement services and the safest learning environment possible. 2. That the SRO is at all times an employee of the Arlington Police Department and will remain responsive to the chain of command of the Police Department. 3. That the SRO is a law enforcement officer and not a school administrator or employee. In all matters related to the performance of law enforcement functions such as criminal incident investigations and on-campus arrests, the officer shall be subject to all policies and procedures of the Police Department and applicable local, state, or federal law. 4. No separate legal or administrative entity is being created to administer this agreement. To the extent required by RCW 39.34.030, this agreement shall be administered by a joint board comprised of the Superintendent and the Police Chief. The parties agree to follow the process set forth in Article VII to resolve differences between the parties. 5. Nothing in this agreement is intended to create any new legal duties between the parties hereto and the public, or to alter any existing legal duties between the parties and the public. ARTICLE V. TERM AND TERMINATION This agreement shall become effective upon execution and shall expire no later than June 30, 2012. This agreement is binding on each party’s successors and assigns. This agreement may be terminated by either party upon ninety (90) days written notice that any other party has failed to substantially perform in accordance with the terms and conditions of this agreement. This agreement may be terminated without cause by either party upon one hundred eighty (180) days written notice. Termination of this agreement may only be accomplished as provided herein unless otherwise agreed in writing. ARTICLE VI. NOTICES Whenever any party desires or is required by law to give notice unto the other party, notice shall be sent by certified mail or hand delivered to: Superintendent Arlington School District No. 16 315 N French Ave Arlington, WA 98223 ILA with ASD and COA re SRO 6 1/27/12 Chief of Police City of Arlington 238 N Olympic Ave Arlington, WA 98223 ARTICLE VII. GOOD FAITH The Superintendent, the Chief of Police, their agents and employees agree to cooperate in good faith in fulfilling the terms of this agreement. Unforeseen difficulties or questions will be resolved by negotiation between the Superintendent and the Chief of Police or their designees prior to referring issues to the elected officials of each party. ARTICLE VIII. MODIFICATION This document constitutes the full understanding of the parties and no terms, conditions, understandings, or agreements purporting to modify or vary the terms of this document shall be binding unless hereafter made in writing and signed by all parties. ARTICLE IX. NON-ASSIGNMENT This agreement, and each and every covenant herein, shall not be capable of assignment, unless the express written consent of the Superintendent and the Chief of Police, or their respective designees is obtained. ARTICLE X. MERGER This agreement constitutes a final written expression of all terms of this agreement and is a complete and exclusive statement of those terms. ILA with ASD and COA re SRO 7 1/27/12 IN WITNESS WHEREOF, the parties have caused the execution of this agreement on the day, month, and year above first written. SCHOOL DISTRICT By: _________________________________________ Date: __________________ Dr. Kristine McDuffy, Superintendent Arlington School District No. 16 CITY OF ARLINGTON By: _________________________________________ Date: __________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: NB #5 Attachment H COUNCIL MEETING DATE: February 21, 2012 SUBJECT: ILA with the City of Darrington for Building Inspection Services ATTACHMENTS Agreement Amending Interlocal Agreement Darrington Interlocal 2001 DEPARTMENT OF ORIGIN Community Development EXPENDITURES N/A BUDGET CATEGORY N/A LEGAL REVIEW: DESCRIPTION: Agreement to amend the current ILA with Darrington for Building Inspection Services. HISTORY: The City has had an ILA with Darrington for Building Inspection Services for a number of years. With the economic downturn, the City of Arlington has reduced its number of building inspectors from three (3) to one (1). Over the last couple of years our remaining building official has been able to continue to inspect buildings in Darrington one afternoon per week. With the recent development at Magnolia Meadows Subdivision, our Building Official is performing plan reviews and conducting between 10-15 inspections in Arlington per day. Our Building Official no longer has time to conduct inspections in Darrington. ALTERNATIVES 1. Move to Approve the Agreement Amending the Interlocal Agreement (ILA) 2. Move to cancel the current ILA with a 30-day notice 3. Move to Continue to perform inspection services in Darrington RECOMMENDED MOTION: I move to approve the agreement amending the Interlocal agreement with the City of Darrington for Building Inspection Services. In addition, I move to provide notice to the City of Darrington that we intend to terminate our contract effective April 21, 2012. AGREEMENT AMENDING PRIOR INTERLOCAL AGREEMENT 1 (27-560/sjp) AGREEMENT AMENDING INTERLOCAL AGREEMENT FOR BUILDING INSPECTOR SERVICES The parties to this agreement are the CITY OF ARLINGTON, WASHINGTON, a municipal corporation of the state of Washington (hereinafter "ARLINGTON"), and the TOWN OF DARRINGTON a municipal corporation of the state of Washington (hereinafter "DARRINGTON"). The parties are entering into this agreement based on the provisions of RCW 39.34, the Interlocal Cooperation Act, RCW Chapter 39.34. RECITALS WHEREAS, both parties are parties to an interlocal agreement dated June 13, 2001 entitled “INTERLOCAL AGREEMENT FOR BUILDING INSPECTOR SERVICES”; and WHEREAS, both agreements were administered by a Joint Operating Committee (“JOC”) comprised of one elected official and one staff member from each entity, and the chairperson of the City of Arlington Parks, Arts & Recreation Committee (“PARC”) as the fifth representative; and WHEREAS, the parties desire to update said agreement; NOW, THEREFORE, the parties do agree, as follows: 1. Paragraph 2 of the interlocal agreement dated June 13, 2001 entitled “INTERLOCAL AGREEMENT FOR BUILDING INSPECTOR SERVICES” shall be and hereby is amended to read as follows: The schedule of hours worked shall be established by Arlington, with both parties acknowledging that Arlington has scheduling priority. To enable Arlington to more efficiently provide services, Arlington shall have discretion to determine how and where plan review and inspection services shall occur. 2. Paragraph 4 of the interlocal agreement dated June 13, 2001 entitled “INTERLOCAL AGREEMENT FOR BUILDING INSPECTOR SERVICES” shall be and hereby is amended to read as follows: For the Building Inspector services and plan review services provided under this agreement, Darrington shall pay Arlington $82.00 per hour. Darrington shall pay Arlington on a monthly basis within thirty (30) days of being billed. AGREEMENT AMENDING PRIOR INTERLOCAL AGREEMENT 2 (27-560/sjp) 3. Paragraph 10 of the interlocal agreement dated June 13, 2001 entitled “INTERLOCAL AGREEMENT FOR BUILDING INSPECTOR SERVICES” shall be and hereby is amended to read as follows: This agreement may be terminated at will by either party by a vote of the terminating municipality’s city council, with the motion and vote being entered in the minutes of said council meeting. In the event of termination, at least sixty (60) days’ notice shall be given to the other party. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by their official representatives this ____ day of _______________, 2012 CITY OF ARLINGTON TOWN OF DARRINGTON ________________________ ________________________________ Barbara Tolbert, Mayor Dan Rankin, Mayor ATTEST: ________________________ _______________________________ Kristin Banfield, City Clerk Lyla Boyd, City Clerk Approved as to form: ________________________ ______________________________ Steve Peiffle, City Attorney Thom Graafstra, City Attorney City of Arlington Council Agenda Bill Item: NB #6 Attachment I COUNCIL MEETING DATE: February 21, 2012 SUBJECT: Consideration of Notification of Intention to Annex – 10% Petition for Graafstra/City Annexation (PLN20120007) ATTACHMENTS: 1. Staff Memorandum 2. 10% Petition for Annexation to the City of Arlington 3. Vicinity Map DEPARTMENT OF ORIGIN Community Development – David Kuhl 360-403-3445 EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: A 10% Petition for Annexation Form has been submitted for approximately 166 acres of land in the northeast corner of the City. A majority of the land is owned by the City (150 ac) and this lowland includes the Country Charm Conservation Park. The upland is owned by Hank and Betty Graafstra and contains approximately 16 acres. The land is within the City’s Urban Growth Area (UGA) and the current city limits abut the property to the west and south. The City’s Comprehensive Plan designates the lowland area as Public/Semi-public and the upland area as High Density Residential. HISTORY: The City purchased the lowland property in March of 2010 from Hank and Betty Graafstra to develop a park. At that time Mr. Graafstra was working through property tax considerations on the upland property. Once the tax issues were determined, the Graafstras elected to pursue annexation of the upland property. The City has completed a Development Agreement with the Graafstras which outlines the timing of annexation along with reclassifying and rezoning the upland property in the Comprehensive Plan and the Land Use Code to Urban Horticulture. This process will be done separately from the annexation. ALTERNATIVES 1. Approve 2. Deny with or without prejudice 3. Geographically modify RECOMMENDED MOTION I move to schedule a meeting with the initiating parties for the Graafstra/City Annexation at the March 19, 2012 City Council meeting to decide whether to accept the 10% petition for Annexation, whether the area will assume a proportionate share of debt, whether zoning will be assumed for the annexed area, and, if approved, the proponents would be able to circulate the 60% petition for signatures. City Council Memorandum Date: February 21, 2012 To: Mayor and City Council From: David Kuhl, AICP, Community Development Director Re: Consideration of Notification of Intention to Annex - 10% Petition for Graafstra/Country Charm Annexation (PLN20120007) BACKGROUND The City purchased approximately 150 acres of land from Hank and Betty Graafstra for park purposes in March of 2010. The Graafstra’s were not ready to annex the 16 acres of land they still own, located upland from the park. They are now ready to annex, so the City and the Graafstras will be doing an annexation together. The Graafstras submitted the 10% Petition to Annex Form on January 5, 2012. The annexation area consists of approximately 166 acres located in the northeast corner of the City. The properties are within the City Urban Growth Area (UGA), and the current City limits abut the proposed annexation area on the south and west. The City’s Comprehensive Plan designates the 150 acre parcel the City owns, aka Country Charm Park, as Public/Semi Public. The zoning map pre-zones this area with the same designation. The 16 acres owned by the Graafstras is located upland and south of the park and has a Comprehensive Plan Designation of High Density Residential. This proposed annexation would bring both parcels into the city and pre-zone them Public/Semi-Public and High Density Residential. The City intends to develop the park and having the park in the City will provide the City with the decision making ability on the future of the park. The Graafstra property has barns, two single-family houses and various agricultural structures. Any environmental impacts from future development would be identified and mitigated at the time of application for land use development permits. Community Development Planning Division COMPREHENSIVE PLAN The annexation is consistent with the following Comprehensive Plan Policies: • Growth Policy (PL-4.3) – concentrate new growth within the Urban Growth Area. • Growth Policy (PL-4.7) – encouraging urban development only on land where the City can provide urban services as required by GMA. • Growth Policy (PL-6.2) – providing urban services in a logical manner and within a reasonable period of time. • Growth Policy (PL-6.4) – annexation areas should be pre-designated and pre-zoned so that interested parties know what they will be once annexed. NEXT STEPS If City Council decides to accept the 10% Petition, the applicant may begin to circulate a 60% petition for annexation and submit the signed petition to the City. City Council will hold a public hearing for the 60% petition, and then tentatively approve at the following meeting. Upon approval, staff will forward the 60% petition and related materials to the County for review. Once County reviews and Boundary Review Board approves, Council may set a date for approval of the annexation. See attached timeline for details. Tentative timeline is as follows: February 21 10% petition to be considered for acceptance at the City Council Meeting. March 19 10% petition to be considered for acceptance at the City Council meeting. Upon approval, proponents may begin 60% petition process. April 2 60% petition public hearing at City Council meeting. April 16 60% petition decision at City Council meeting. May-June Snohomish County will review annexation materials. July-August City Council will approve ordinance adopting the annexation. ?Ó South Fork Stillaguamish River N ALCAZAR AVE N BECKY AVE N HIGH ST N TALCOTT ST E DIVISION ST E 5TH ST N MANHATTAN AVE PARK HILL DR ARLINGTON HEIGHTS RD E GILMAN AVE SR 530 E BURKE AVE Parcel ID31050100302200 GRAAFSTRA HENRYParcel #31050100201900 City of Arlington Graafstra AnnexationProposed Annexation Maps and GIS data are distributed “AS-IS” without warranties of any kind, either express orimplied, including but not limited to warranties of suitability for a particular purpose or use.Map data are compiled from a variety of sources which may contain errors and users whorely upon the information do so at their own risk. Users agree to indemnify, defend, and holdharmless the City of Arlington for any and all liability of any nature arising out of or resultingfrom the lack of accuracy or correctness of the data, or the use of the data presented in themaps.´ GraafstraAnnex_11x17_12.mxd Date: File: Cartographer: Streams and waterbodies courtesy of Snohomish County Dept of Information Systems, June 2009. City Limits City UGA Local roads Airport Rail line Streams Rivers Ponds Legend Upland parcel Graafstra Property kdk 0 0.1 0.2 0.3 0.40.05 Miles 1/17/2012