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HomeMy WebLinkAbout04-16-2012_Council Meeting Arlington City Council April 16, 2012 – 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER I would like to call the meeting to order. PLEDGE OF ALLEGIANCE Would you please stand for the Pledge of Allegiance. ROLL CALL Jan, would you please call the roll? APPROVAL OF THE AGENDA Mayor Pro Tem Oertle: I move to approve the agenda as presented. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS 1. Presentation of Certificates of Appreciation for departing Board & Commission members - Barb Butner, Jim Cummins, Leslie Larson, Linda Snider, Mike Zachman Mayor Tolbert Staff Liaison: Kristin Banfield PROCLAMATIONS 1. National Volunteer Week, April 15-21, 2012 Mayor Tolbert Staff Liaison: Paul Ellis ATTACHMENT A PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Oertle: I move to approve the consent agenda consisting of the: 1. Minutes of the April 2 and April 9, 2012 Council Meetings ATTACHMENT B 2. Accounts Payable Staff Liaison: Jim Chase PUBLIC HEARING 1. Airport Master Plan Update Comprehensive Plan Amendment Council Liaisons: Debora Nelson & Marilyn Oertle Staff Presentation: Rob Putnam ATTACHMENT C SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. NEW BUSINESS 1. BNSF Lease Agreement for 67th Ave NE Phase III Council Liaison: Debora Nelson Staff Presentation: Jim Kelly ATTACHMENT D 2. Appointment of Leilani Lucrisia to the Cemetery Advisory Board Council Liaison: Randy Tendering Staff Presentation: Jim Kelly / Kristin Banfield ATTACHMENT E 3. Adoption of Revised Policy for Appointing and/or Reappointing Citizens to Serve on Boards & Commissions Council Liaison: Marilyn Oertle Staff Presentation: Kristin Banfield ATTACHMENT F DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To review all attachments, click here. PROCLAMATION CITY OF ARLINGTON, WASHINGTON WHEREAS, the entire community can inspire, equip and mobilize people to take action that changes the world; and WHEREAS, volunteers can connect with local community service opportunities through hundreds of community service organizations like Arlington Food Bank, Rotary Club of Arlington, Arlington Kiwanis Club, Arlington Lions Club, Kids Kloset, Arlington Education Foundation, Cascade Valley Hospital Foundation; and WHEREAS, individuals and communities are at the center of social change, discovering their power to make a difference; and WHEREAS, during this week all over the nation, service projects will be performed and volunteers recognized for their commitment to service; and WHEREAS, the giving of oneself in service to another empowers the giver and the recipient; and WHEREAS, experience teaches us that government by itself cannot solve all of our nation’s social problems; and WHEREAS, our country’s volunteer force of over 63 million is a great treasure; and WHEREAS, volunteers are vital to our future as a caring and productive nation. NOW, THEREFORE, I, Barbara Tolbert do hereby proclaim April 15-21, 2012 National Volunteer Week in the City of Arlington, Washington, and urge my fellow citizens to volunteer. By volunteering and recognizing those who serve, we can replace disconnection with understanding and compassion. Signed this 16th day of April, 2012. ______________________________ Mayor Barbara Tolbert DRAFT Page 1 of 4 Council Chambers 110 East Third April 2, 2012 City Council Members Present by Roll Call: Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, and Steve Baker Council Members Absent: All Council members were present. City Staff Present: Mayor Tolbert, Allen Johnson, Kristin Banfield, Paul Ellis, Jim Chase, Fireman Ruffner, Jim Kelly, Eric Scott, Julie Good, David Kuhl, Todd Hall, Monica Schlagel, Cristy Brubaker, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Maxine Jenft - Cemetery Board, Mike Hopson – Airport Commission Mayor Tolbert called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. APPROVAL OF THE AGENDA With the removal of four items from the Consent Agenda: 1. Arbor Day Proclamation, 2. Reappointment of Board/Commission members Cheri Carlson (Airport), AJ Chase (Airport), Maxine Jenft (Cemetery), & Skip Smith (Cemetery), 3. Acceptance of Public Art Donation from Arlington Arts Council, and 4. Extension of SR9 Coalition agreement through December 31, 2012, Marilyn Oertle moved to approve the Agenda. Chris Raezer seconded the motion which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Amy Spain – Snohomish County Tourism Bureau Annual Report With the use of a power point presentation Amy Spain, executive director of the Snohomish County Tourism Bureau, gave an overview of the situation of tourism within Snohomish County. She then answered Council questions. PUBLIC COMMENT Cristy Brubaker from the Public Works Department gave an update on the Arlington’s Relay for Life, Team Arlington. CONSENT AGENDA Marilyn Oertle moved and Steve Baker seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: 1. Minutes of the March 19 and March 26, 2012 Council meetings 2. Accounts Payable Electronic Payments and Payroll Checks #27497 through #27524 dated March 1, 2012 through March 31, 2012 in the amount of $1,189,620.38, and EFT and Claims Checks #76255 through #76363 for the period of March 20, 2012 through April 2, 2012 in the amount of $326,692.25 Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT April 2, 2012 Page 2 of 4 PUBLIC HEARING 43rd Avenue / 172nd St. NE CPA and Concurrent Rezones With the use of a power point presentation Associate Planner Todd Hall located the property and gave a description of the changed land use designation. He noted that the Planning Commission has recommended approval. The Public Hearing was opened at 7:30 PM, and with no one wishing to speak it was immediately closed. Mr. Hall then answered Council questions. Marilyn Oertle moved to consider the 43rd Avenue NE / 172nd Street Comprehensive Plan Amendment for adoption at the May 7, 2012 meeting. Dick Butner seconded the motion which passed with a unanimous vote. 43rd Ave NE – 51st Ave NE (National Food) CPA G Todd Hall located the property and addressed the reason for the request, which is to make the maps consistent with each other. The Public Hearing was opened at 7:33PM, and with no one wishing to speak, the Public Hearing was immediately closed. Mr. Hall then answered Council questions. Marilyn moved to consider the 43rd Avenue NE – 51st Avenue NE (National Foods) Comprehensive Plan Amendment for adoption at the May 7, 2012 meeting. Chris Raezer seconded the motion which passed with a unanimous vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS Award of Biosolids Hauling Contract Public Works Director Jim Kelly reviewed the topic of hauling away and disposing of biosolids. Mr. Kelly then answered Council questions. Dick Butner moved to authorize the Mayor to sign the contract with Cascade Materials & Aggregate for the hauling and land application of biosolids, pending final review by the City Attorney. Randy Tendering seconded the motion that passed with a unanimous vote. Hotel-Motel Grant Awards For this item only, Mayor Larson recused herself from the meeting and Mayor Pro Tem Marilyn Oertle presided over the meeting. Finance Director Jim Chase addressed the Hotel Motel Tax and those who would receive funding from the Tax. Discussion and clarification followed. Chris Raezer moved to approve the funding applications as recommended by the Lodging Advisory Committee. Ken Klein seconded the motion that passed with a unanimous vote. Mayor Tolbert resumed her mayoral position in the meeting. Ordinance Temporarily Suspending Transportation Impact Fee &n Hook-up Fee for Specific Development Projects Assistant to the City Administrator for Special Projects Paul Ellis reviewed the proposed ordinance which could result as an incentive to develop businesses within the City. Mr. Ellis and City Attorney Steve Peiffle then answered Council questions. Minutes of the City of Arlington City Council Meeting DRAFT April 2, 2012 Page 3 of 4 Chris Raezer moved to approve the proposed ordinance temporarily suspending transportation impact fees and utility hookup fees relating to changes in use, and containing a sunset provision for the effective term of the Ordinance. Marilyn Oertle seconded the motion that passed with a unanimous vote. Interlocal Agreement with Snohomish County Department of Emergency Management Paul Ellis gave a brief reason for the contract, and there were no questions or comments from the Council. Steve Baker moved to approve the Interlocal Agreement with Snohomish County Department of Emergency Management, as presented. Dick Butner seconded the motion that passed with a unanimous vote. Arbor Day Proclamation Assistant City Administrator Kristin Banfield spoke to the annual Arbor Day Proclamation and noted that April 14 is Arlington’s official Arbor Day celebration. Marilyn Oertle then read the official Arbor Day Proclamation. Marilyn Oertle moved to accept the Arbor Day Proclamation. Chris Raezer seconded the motion which passed with a unanimous vote. Reappointment of Boards and Commissions Kristin Banfield reviewed those who have been newly reappointed to the Boards/Commissions. She then requested approval of the appointees. All volunteers were publicly thanked for their service. Ken Klein moved to reappoint Cheri Carlson and AJ Chase to the Airport Commission and Maxine Jenft and Skip Smith to the Cemetery Advisory Board. Marilyn Oertle seconded the motion, which passed with a unanimous vote. Extension of the SR9 Coalition Agreement through December 31, 2012 City Administrator Allen Johnson briefly addressed the importance of the SR9 Coalition. Debora Nelson moved to extend the SR9 Coalition Agreement through December 31, 2012. Chris Raezer seconded the motion which passed with a unanimous vote. Public Art Donation from Arlington Arts Council Kristin Banfield spoke to the request for art acceptance from the Arlington Arts Council. She briefly described each of the 3 pieces of art, where they would be placed, and she then answered Council questions. Debora Nelson voiced her concern regarding the location of these pieces and the fact that this was not a local purchase. Discussion and clarification followed. Marilyn Oertle moved to accept the donation of public art from the Arlington Arts Council, as presented. Chris Raezer seconded the motion which passed with a unanimous vote. INFORMATION City Administrator Allen Johnson displayed the new Arlington Update format and noted that there would be a substantial cost saving. He spoke to the military event in Marysville in which Mayor Tolbert was a participant. MAYOR’S REPORT Mayor Tolbert gave a report on activities and events in which she had recently been involved. COUNCIL MEMBER REPORTS – OPTIONAL Debora Nelson, Marilyn Oertle, Ken Klein, and Steve Baker gave brief reports while Dick Butner, Randy Tendering, and Chris Raezer had nothing to report at this time. Minutes of the City of Arlington City Council Meeting DRAFT April 2, 2012 Page 4 of 4 EXECUTIVE SESSION City Attorney announced that there would be need for an Executive Session lasting approximately 10 to 15 minutes, with no action taken during or after the meeting, to review collective bargaining negotiations, grievances, or discussions regarding the interpretation or application of a labor agreement [RCW 42.30.140(4)]. Mr. Peiffle noted that action would be taken at the conclusion of the Executive Session. The meeting was adjourned to Executive Session at 8:21PM. RECONVENE The meeting was reconvened at 8:34PM. Marilyn Oertle moved approve the interim agreement between the City and Council 2, subject to ratification of the agreement by Council 2. Chris Raezer seconded the motion which passed with a unanimous vote. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 8:35PM. ____________________________ Barbara Tolbert, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street April 9, 2012 Dick Butner, Randy Tendering, Debora Nelson, Marilyn Oertle, Chris Raezer, Ken Klein, Steve Baker, Mayor Tolbert, Kristin Banfield, Jim Chase, Eric Scott, Fire Chief Bruce Stedman, Jim Kelly, Paul Ellis, Jan Bauer, Steve Peiffle – City Attorney Council Members Absent: All Council members were present. Also Known to be Present: Maxine Jenft – Volunteer Coordinator, Sarah Arney – North County Outlook, and Josh Herschlip – Aces Casino General Manager Mayor Tolbert called the meeting to order at 7:00PM. Marilyn Oertle moved to approve the Agenda, and Chris Raezer seconded the motion, which passed with a unanimous vote approving the Workshop Agenda. WORKSHOP ITEMS – NO FINAL ACTION WAS TAKEN BNSF Lease Agreement for 67th Ave NE Phase III Public Works Director Jim Kelly and Senior Engineer Eric Scott addressed the request to BNSF to obtain the four rights-of-way easements, needed for the 67th Avenue project. One is a permanent easement, and one has a per year use plus 3% increase each year. There are other fees the city would be responsible for, plus the retaining wall would mean an indefinite land lease. Discussion followed. Throughout the presentation Mr. Kelly and Mr. Scott answered Council questions. Public Safety 9/11 Memorial Design Fire Chief Bruce Stedman spoke to the history and the design in which the Twin Towers piece would be incorporated into the design of the Public Safety 9 / 11 Memorial at Fire Station 46. Currently more than $18,000 has been collected while fundraising has not officially begun. The dedication ceremony is preliminary scheduled for Tuesday, September 11, 2012. During the presentation Chief Stedman answered Council questions. Conversation centered around a concern that the Arlington Arts Council had not been asked to actively be involved in the design. . A lengthy discussion and explanation followed. It was decided that this is not an artistic display, rather it is a memorial Draft Fee Resolution Assistant City Administrator Kristin Banfield gave a background of the Draft Fee Resolution, a document which will be more easily accessible by the citizens and staff; information will be all in one place and easily updated. She then reviewed some of the changes proposed and requested that Council members review the document and return with questions and concerns. Ms. Banfield answered Council questions throughout the presentation. At one point Maxine Jenft from the Cemetery Board answered Council questions. Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Meeting DRAFT April 9, 2012 Page 2 of 2 Review of Boards & Commissions Appointment and Renewal Process Kristin Banfield spoke to the 2007 Policy. One of the document changes deals with reappointments. She then answered Council questions. A review of the Public Art Committee needs to take place. There was a lengthy discussion regarding reappointments. Miscellaneous Council Items There were no additional Council Items. PUBLIC COMMENT There were no members of the audience who wished to speak on items on the Agenda. The meeting was adjourned at 8:09PM. ____________________________ Barbara Tolbert, Mayor City of Arlington Council Agenda Bill Item: PH#1 Attachment C COUNCIL MEETING DATE: April 16, 2012 SUBJECT: Airport Master Plan Update Comprehensive Plan Amendment ATTACHMENTS: Memo from Rob Putnam, Airport Director, Updates of the City Comprehensive Plan DEPARTMENT OF ORIGIN Airport ~ Contact: Rob Putnam, Airport Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The Airport Commission is requesting the City Council to hold a public hearing on the draft Airport Master Plan Update and related comprehensive Plan amendments. HISTORY: This Master Plan Update started in October 2008. Working Papers 1 & 2 were reviewed by the Airport Commission on December 9, 2008, and Working Paper 3 on August 10, 2010. The majority of the time after Working Papers 1 & 2 was spent on the Glider Operation Area and the Historical District. The final draft was reviewed by the Airport Commission at a workshop in January 2012 and at the regular meeting on March 13, 2012. The Planning Commission approved the update at their March 20, 2012 meeting. The Airport Commission will act on the plan on April 10, 2012 meeting. ALTERNATIVES Approve Staff’s Recommendation with Modifications Table Staff’s Recommendation Deny Staff’s Recommendation RECOMMENDED MOTION: This item is for a public hearing only at this time. The following motion will be recommended at the May 7th City Council meeting: I move to approve the Draft Airport Master Plan Update and associated Comprehensive Plan Amendment. MEMO City of Arlington Airport To: Mayor and City Council From: Rob Putnam, Airport Director Date: April 12, 2012 Subject: Airport Master Plan Update ISSUE: Public Hearing and Approval of the Draft Airport Master Plan Update BACKGROUND: The FAA requires airports to periodically update their Airport Master Plans. In the 1995 Master Plan the Airport went through the process to determine which type of airport the community wanted. Four scenarios were reviewed; General Aviation, Commercial, Corporate, and Cargo. The preferred alternative was to plan for a General Aviation airport with a corporate mix. The theme was carried through the 2002 update and this update. Master Plans are eligible for FAA Airport Improvement Funds (AIP) and this update was funded 95% FAA and 5% local. The original contract with Barnard Dunkelberg was for $218,155. Barnard Dunkelberg will exceed that contract amount by $19,575. The extra costs are associated with the additional work that was required primarily with the glider issue and partially with the historic district. The FAA has approved the extra costs and will reimburse the airport 90% of that amount through our next grant. Working Paper One included two chapters; Inventory of Existing Conditions and Aviation Activity Demand Forecasts. • Inventory of Existing Conditions looked at the airport role and facilities, existing airport utilities and services, airspace system/navigation and communication aids, surrounding airports, environmental issues and financial inventory. • The Aviation Activity Demand Forecasts looked at the historical and existing aviation activity, the factors influencing aircraft activity, and regional and national trends. Based on the above information the Aviation Activity and Based Aircraft Forecasts were established. MEMO City of Arlington Airport Operations 2008 2013 2018 2023 2028 General Aviation 133,472 146,206 154,789 161,726 168,174 Single Engine 109,492 120,050 126,924 132,130 137,062 Multi- Engine 10,050 10,717 11,145 11,483 11,772 Turboprop 58 80 155 323 505 Jet 107 154 310 647 841 Helicopter 13,785 15,205 16,252 17,143 17,995 Military 20 20 20 20 20 Military Helicopters 20 20 20 20 20 Total Operations 133,492 146,226 154,806 161,746 168,194 Local Operations 76,694 83,848 89,001 92,526 95,051 Itinerant Operations 56,798 62,378 65,805 69,220 73,143 Based Aircraft by Type 2008 2013 2018 2023 2028 Single Engine 447 488 507 526 539 Multi- engine 5 5 5 6 6 Turboprop 2 3 4 6 7 Jet 10 10 11 11 12 Helicopter 13 15 16 17 18 Gliders 45 50 52 55 57 Ultralights 60 65 68 71 73 Total Based Aircraft 582 636 664 691 713 Working Paper Two dealt with the Airside Facility and the Landside Facility Requirements needed to fulfill the Forecasts. Items covered in this paper included looking at the existing weather/wind coverage, the design aircraft, airfield capacity, runway dimensional standards, and the runway protection zones (RPZs). MEMO City of Arlington Airport Working Paper Three consisted of the development assumptions, goals for development, Airside Development Concepts/Alternatives and Recommendations, Landside Development Concepts and Recommendations, Alternatives Summary and Potential Environmental Impacts. The final draft incorporated all three papers into one document along with the historic information and the Airport Layout Plan (ALP). DISCUSSION & ANALYSIS: Because this plan was started in October 2008 some of the information is already outdated, although none of that information had enough impact to change any of the conclusions. One area that is outdated is the aircraft operations. The major change in operations is the reduction of helicopter activities. The level identified in 2008 was 13,785 which was primarily Silver State Helicopter’s operations. Silver State is no longer in business and the number of operations is probably closer to 2,000. The number of based aircraft could take a big jump this year with the Carrera project. Carrera is just now completing a 19 unit T-hangar and has plans for two more buildings. The Update still identifies a future need to extend the existing 5,332’ runway to a total of 6,000’. That distance is more conducive for corporate activity, but the construction will not occur until corporate activity increases by a fair amount. Another item crucial for corporate activity is getting a precision approach approved by the FAA. Looking at the feasibility of the precision approach was part of this Master Plan Update and I am happy to say that it has already been implemented. One issue that may occur sooner than the extension of the main runway is the relocation of the threshold on Runway 34 (south end of the main runway). Our future needs will require us to have at a minimum 1,000’ of object free distance from SR531 to runway 34. At the conclusion of the 2002 Master Plan Update the FAA determined that we would have to look at the Glider Operation Procedures at the next update. This is where the process got delayed. The original FAA planner stated that we had to airspace all of our runways including the grass strips. Not only is this a fairly complicated process for the consultants to do, but it also caused a lot of issues internally at the FAA. Two main issues for the airport were; the gliders could no longer operate as they have been and we could not get approval for a precision approach. We got the precision approach issue settle, but the FAA was insistent that we relocate the glider operation into the center of the airport. Our consultant prepared several alternative glider operating areas on the airport. The glider club then using a GPS, flew and plotted each alternative. With that information staff submitted a report to the FAA that basically stated that the MEMO City of Arlington Airport current operational area was by far the safest, which was backed up by over 30-years of safe operations. Every other alternative conflicted with other airport user groups. The end result after more than a year was that the current glider operation area remained the same. By the glider operation area remaining the same though, the FAA did require the existing piston grass strip be closed. The grass strip was relocated to the west side of the runway between taxiway connectors B2 and B3, and it remains to be seen if the FAA will approve this location. The land use/zoning around and within the airport remains the same. Conceptual site developments were created for vacant aeronautical land. These conceptuals show how different types of aviation uses can be incorporated on the sites that allow separation of aircraft and vehicles. The existing Airport Protection District is also incorporated into the plan. The Airport Protection District overlays the City’s zoning and identifies types of uses that are not compatible with airport operations. The noise impact to the community was also reviewed. The critical Decimal level recognized by the FAA is 65 DNL. That level remains within the airport property with both the existing level and future forecasted level of operations. The older jet engines are being phased out and the newer engines are substantially quieter. Within the Airport boundary lies a Historical District. The original district was nominated by a third party and all three agencies (FAA, SHPO (State Historical and Preservation Office) and the City) agreed that the original nomination needed to be revised. The revision expanded the boundary slightly to include some old hard stands and the gun bore sighting range, but eliminated all of the off-site buildings as non- contributing. The only buildings within the boundary are the Navy Hangar and the Engine Repair building (parachute loft). The Airport Layout Plan (ALP) wraps all of the above information into one exhibit. Any future FAA grant funding will be based on whether or not the project is identified on the ALP. ALTERNATIVES: Approve Staff’s Recommendation with Modifications Table Staff’s Recommendation Deny Staff’s Recommendation RECOMMENDATION: No action required at this time. The item will be before the City Council on April 16, 2012 for a public hearing and again on May 7, 2012 for approval. The motion that will be recommended on May 7, 2012 would read; I move to approve the Airport Master Plan Update. City of Arlington Comprehensive Plan Public Services & Capital Facilities Element 11 - 10 7 February 2011May 2012 generally facilitate infiltration. In addition, the City promotes Low Impact Development (LID) practices such as: rain gardens, per- meable pavements, vegetation mainte- nance, and other source reduction tech- niques; and bioswales, wetands, and other natural treatment techniques. The City’s largest basins which discharge untreated stormwater to the Stillaguamish River are the 284-acre Butler and 67-acre Talcott subbasins draining Old Town Arlington. The City has designed and has secured funding and permits for the construction of a treatment wetland for the Butler basin in 2011. Target parameters are sediment, nu- trients, bacteria, and to a lesser degree, temperature. Staffing and Facilities. The Stormwater Utility was officially created in September 2001, but was not funded by a utility rate until five years later. Other City departments provided stormwater services, including: plan reviews and project inspections (Engi- neering Dept.); maintenance (Street Dept and contract vendors); monitoring (Natural Resources, Water, and Wastewater Depts); illicit discharge response and stream and drainage basin investigations (Natural Re- sources), and public education and out- reach (Natural Resources). In 2008 the City hired its first Stormwater Department em- ployee, a technician, to administer the regu- latory provisions of the NPDES Phase II Municipal Stormwater Permit, including ed- ucation, infrastructure inventories, outfall screening, private and public storm facility inspections, implementation of pollution prevention plans for City facilities, mainte- nance scheduling, and monitoring. City staff continue to coordinate stormwater functions across departmental lines. Facilities include: • Administrative Offices (3,300 sq. ft.) • Stormwater Treatment Wetland (8.7 acres.) • M & O facilities, shared (see 11.4.1.5) • Numerous detention and infiltration facil- ities within public areas The utility has a single sport utility vehicle and a vactor truck it shares with the other utilities. It also has confined space entry gear and sampling equipment. It has the benefit of backhoes, loaders, trucks, and other equipment within the other utilities and Public Works divisions. 11.4.1.5 Maintenance & Operations The Public Works Maintenance & Opera- tions division provides maintenance ser- vices for many elements of the City’s infra- structure, including: • Airport • Cemetery • Equipment (except for police and fire) • City Facilities (except for water and wastewater) • Parks, athletic fields, and public spaces • Storm drainage system • Streets and sidewalks The buildings associated with the mainte- nance functions of the City include: • Maintenance Shop (6,840 sq.ft.) • Outbuilding (2,372 sq.ft.) • Equipment Storage Building (2,832 sq.ft.) 11.4.1.6 Airport The Arlington Municipal Airport is part of the national system of airports, as well as of the transportation infrastructure serving the City of Arlington, Snohomish County, and the northern portion of the Seattle- Tacoma Metropolitan Area. The Airport is located north of the Seattle- Tacoma Metropolitan Area, approximately three (3) miles southwest of the Arlington Central Business District (CBD), approxi- mately one-third (0.3) of a mile from the Highway Commercial District, and twelve (12) miles north of the City of Everett. It is owned and operated by the City of Arlington City of Arlington Comprehensive Plan Public Services & Capital Facilities Element 11 - 11 7 February 2011May 2012 and is contained within the corporate boundaries of the City.3 The airport is 1,1891200 acres and includes light industrial, general industrial, business park Fightline, commercial, and public land uses, in addition to the aviation operations. The majority of the existing general aviation facilities are located along the east side of Runway 16/34, between 59th Avenue NE and Taxiway “A”. This part of the airport is developed with aircraft storage facilities, including over 400 T-hangars and apron ar- ea to accommodate over eighty tiedown spaces. The City of Arlington owns 78108 of the existing T-hangars. There are also many Fixed Base Operator (FBO), mainte- nance, and individually owned aircraft stor- age hangars throughout this area. Additional general aviation facilities are de- veloping along the south side of Runway 11/29, adjacent to the east end of the run- way. These facilities include tiedown apron space for approximately 30 aircraft and complexes of 52 corporate hangars and 17several new business-related aircraft storage hangars. The existing ultra-light hangar complex is in the northwest quad- rant of the airport and has storage for ap- proximately 62 aircraft. There are approximately 569475 aircraft based at the airport (including 62 helicop- ters,45 5 gliders, and 61 60 ultralights). The airport’s hangar occupancy rate is 100 per- cent currently. There is significant demand for the additional aircraft storage facilities (approximately 5085 aircraft owners are on file requesting space). The Airport is home to one of the largest ExperimentalExperimental Aircraft Associa- tion gatherings, the Arlington the Northwest Experimental Aircraft Association (NWEAA) Fly-In. It has sufficient area to accommo- date both aviation and non-aviation devel- opment in an airport industrial park in addi- tion to the area used for the Experimental 3 Airport Layout Plan, June 2002 p. A-17. Aircraft Association (EAA)Arlington Fly-In. The industrial park is approximately 102 acres and is located east of 59th Avenue NE, within the northeast quadrant. There are approximately 17030 businesses on airport property that lease land and/or facilities from the City. Approximately 25% of these businesses involve aviation or avia- tion-related uses associated with the airport. The remaining businesses are non-aviation uses in the Industrial Park, Business Park and the Commercial zones on the airport. The GMA recognizes airports in two ways. Airports are considered essential public f a- cilities under the GMA (RCW 36.70A.200) and cities are required to plan accordingly to protect them. In addition, RCW 36.70A.510 recognizes the potential conflict between airports and surrounding uses and directs that every county, city and town shall dis- courage siting of incompatible uses next to airports. Arlington’s Municipal Code permits airports and aviation-related uses in the Aviation Flightline zoning district, thereby addressing the requirements of RCW 36.70A.200, Es- sential Public Facilities. To address the po- tential conflict between the airport and other land uses, the City has adopted an Airport Protection ordinance and future zoning should be compatible with the airport opera- tions. could consider policies and regula- tions designed to head off conflict as the City grows. See §11.6.1.6 for further dis- cussion. 11.4.1.7 Information Services The Information Services Division provides the entire network and telephone communi- cation services for the City’s 118 full-time employees as well as approximately 35 vol- unteer firefighters. It currently has two full time employee positions and two vehicles. The Division’s 192 square feet of offices are attached to the City Public Works Shop Compound.4 4 City of Arlington Comprehensive Plan Public Services & Capital Facilities Element 11 - 13 7 February 2011May 2012 Table 11-4: Inventory of City Facilities Facility Dept Address Street SF Year Built Public? Use Original Cost Type of Construction City Hall Administration 238 N Olympic 8,578 1924 public admin, City Concrete Police Station Police 110 E 3rd Street 18,000 2005 public Police annex Block Library Administration 135 N Washington 5,140 1979 public Library $500,000 Masonry Butler House Administration 200 W Cox public meeting room Wood Frame Butler Barn Administration 200 W Cox 8,500 public vacant Pole Building Butler Creamery Administration 200 W Cox 628 public vacant Block Butler Loafing Shed Administration 200 W Cox 500 public vacant Wood Frame Airport Office Airport 18204 59th Dr NE 1,3973550 20091978 public admin, Airport Wood/steel Frame Cemetery Office & Maintenance Building Finance 20310 67th Ave 2,700 2000 public admin, Cemetery, & maintenance shop $165,000 Wood Frame Cemetery Storage/Well Building Finance 20310 67th Ave 792 1952 public storage & well Block Fire Admin Fire 115 N Macleod 1,125 public admin, Fire Wood Frame Siren/Antenna Building Fire 3rd & Robin Hood 90 public fire siren & antenna Block Fire Station 46 Fire 137 N Macleod 6,618 1962 public fire station Masonry Fire Station 47 Fire 6231 188th St NE 3,820 1984 public fire station Wood Frame City Shop M&O 6205 188th Place NE 6,840 1944 public maintenance shop $30,000 Wood Frame Boy's & Girl's Club/ Community Room M&O 18513 59th Drive 17,222 1992 public Recreation, meeting room $889,000 Restroom, Evans Park M&O 18813 59th Dr NE 396 1977 public restroom, park Wood Frame Restroom, Quake Park M&O 18501 59th Dr NE 385 1973 public restroom, park $6,000 Block Restroom, Haller Park M&O 1100 West Ave 508 1968 public restroom, park $11,000 Block Restroom, Terrace Park M&O 809 E 5th St 360 1974 public restroom, park $5,942 Block Restroom, Twin Rivers Park M&O SR-530 437 1982 public restroom, park $25,000 Block City Shop Storage M&O 6205 188th Place NE 1,104 1944 public storage $30,000 Wood Frame City Shop Equipment Shed M&O 6205 188th Place NE 2,832 1984 public storage Pole Building City Shop Equipment Shed M&O 6205 188th Place NE 2,372 public storage Pole Building York Park Garage M&O 3209 180th St NE 720 public storage Pole Building Garage (Martin's) M&O 138 N Washington 720 public storage Wood Frame York Park House M&O 3209 180th St NE 1,000 public vacant Wood Frame Utilities Office Utilities 816 N West Ave 1,188 1992 public admin, Utilities $47,500 Wood Frame City of Arlington Comprehensive Plan Public Services & Capital Facilities Element 11 - 14 7 February 2011May 2012 Facility Dept Address Street SF Year Built Public? Use Original Cost Type of Construction Waste Water Office Utilities 108 W Haller 1,396 1987 public admin, Utilities $50,600 Wood Frame Gleneagle Pump Station Utilities 17911 Country Club Dr 612 1993 public pump station $400,000 Block Burn Hill Reservoir Utilities 200 Burn Rd 1,963 1962 public reservoir $150,000 Steel Gleneagle Reservoir Utilities 17911 Country Club Dr 8,164 1975 public reservoir $400,000 Concrete Reservoir Utilities 17003 91st Ave 13,267 1993 public reservoir $560,000 Steel Waste Water Control Building Utilities 816 N West Ave 2,592 1999 public utilities control building Block Waste Water Dewatering/ Lime Storage Utilities 816 N West Ave 1,722 1999 public utilities dewatering & lime storage $1,500,000 Block Waste Water Electrical Building Utilities 816 N West Ave 441 public utilities electrical building Block Waste Water Head Works Utilities 816 N West Ave 1,100 1999 public utilities head works Concrete Waste Water Lab Utilities 816 N West Ave 864 1992 public utilities lab $101,000 Wood Frame Utilities Shop Utilities 816 N West Ave 1,584 1975 public utilities shop $75,000 Block Utilities Storage Building Utilities 816 N West Ave 600 1999 public utilities storage $10,000 Pole Building Waste Water Storage Building Utilities 816 N West Ave 228 public utilities storage Block Valve House Utilities 17003 91st Ave 572 1993 public valve house $105,000 Wood Frame Water Treatment Plant (new) Utilities 816 N West Ave 5,000 2001 public water treatment plant $2,500,000 Concrete & Block Water Treatment Plant (old) Utilities 816 N West Ave 5,000 1924 public water treatment plant (decommissioned) Concrete Airport Well Utilities 18300 59th Dr 112 public well Wood Frame Well 2 Utilities 1100 West Ave 513 2001 public well $300,000 Block Well 3 Utilities 1100 West Ave 169 2001 public well Block Aviation Inspection & Repair Airport 18928 59th Dr NE 3,686 1966 rented airplane inspection & repair Wood Frame Navy Hanger Museum Airport 18008 59th Dr NE 25,746 1943 rented aviation museum $120,000 Wood Frame West Coast Air Cargo Airport 18615 58th Ave NE 4,422 1944 rented cargo company $24,000 Wood Frame Hanger A Delete Airport 17804 59th Dr NE 13,050 1960 rented hangers Pole Building Hanger B Delete Airport 17912 59th Dr NE 13,050 1980 rented hangers Pole Building Hanger C Airport 17910 59th Dr NE 12,960 1971 rented hangers Pole Building Hanger D Airport 17908 59th Dr NE 12,960 1972 rented hangers $36,260 Pole Building Hanger E Airport 17906 59th Dr NE 12,960 1974 rented hangers Pole Building Hanger G Airport 17818 59th Dr NE 12,000 1975 rented hangers Pole Building Hanger H Airport 17816 59th Dr NE 12,960 1976 rented hangers Pole Building Hanger J Airport 17814 59th Dr NE 12,960 1977 rented hangers Pole Building 1/3/12 Land Use Page 20 Goal/Policy PN D SR R- L M D R- M D R- H D OT OT B D - 1 OT B D - 2 OT B D - 3 NC GC HC BP LI GI MS AF P/ S P Applicable Land Use Designations PL-16.87 The forested steep slopes along the floodplain should be protected for both environmental and aesthetic purposes.X PL-16.88 Care should be taken to not increase discharge of stormwater runoff onto the farmlands below.X Island Crossing Subarea PL-16.89 The property owners and City has been actively pursuing having this area brought into the UGA since at least 1995.It has a long history of being drawn into the UGA,only to be challenged in court and those decisions reversed. Nevertheless, Council continues to support it being drawn into the UGA. X PL-16.90 As much of the area is within the 100-year floodplain and floods rather frequently,a drainage plan would have to be developed and implemented to alleviate this problem.X PL-16.91 A plan would also have to be developed for providing the necessary infrastructure to serve this area were it to develop.X The Airport GL-17 PL-17.1 Promote a compatible relationship between the airport operations and surrounding land uses through the application of proper zoning and the Airport Protection ordinance.X X X X PL-17.2 Secure airport approach zones through either purchase or annexation and zoning,so that the City can enforce regulatory controls in those areas.X X X X X X X X X X X X X X X X PL-17.3 Secure avigation easements from new developments that are proposed within the airport influence zone.X X X X X X X X X X X X X X X X PL-17.4 The Arlington Airport is designated as an “Essential Transportation Facility.” This designation provides leverage to maintain compatible zoning and land use options and helps protect its airspace in the approach and transitional surface areas. X X X X PL-17.5 Implement the Airport Protection District to protect aviation interests by applying FAA and WSDOT policies and land use restrictions.X X X X X X X X X X X X X X X X X X PL-17.6 Obtain interlocal agreements with adjacent jurisdictions to help implement airport protection policies.X X X X X X X X X X X X X X X X X X PL-17.7 Until the Airport Protection Overlay Zone is adopted by Snohomish County and City of Marysville the City should maintain a utility policy that requires that properties be annexed into the City prior to obtaining sewer service. X X X X X X X X X X X X X X X X X X As an Essential Public Facility, protect the Arlington Municipal Airport from encroaching non-compatible land uses so as to maintain its long-term viability. 1/3/12 Land Use Page 27 Goal/Policy PN D SR R- L M D R- M D R- H D OT OT B D - 1 OT B D - 2 OT B D - 3 NC GC HC BP LI GI MS AF P/ S P Applicable Land Use Designations PL-25.3 Prepare a documentation of the history of Arlington Naval Air Station in a format that can be distributed to local schools, other organizations and placed on the City of Arlington website.X X X X PL-25.4 DELETE this section.Actively seek grant funding for the rehabilitation of the Navy Hangar and Engine Repair Building.X GL-26 PL-26.1 Participate with Snohomish County in the Transfer of Development Rights program.X X X X X X X X X X X X X X X X X X PL-26.2 Support the viability of long-term agricultural uses in the valley.X X X X X X X X X X X X X X X X X X PL-26.3 Protect the natural resources of the valley.X X X X X X X X X X X X X X X X X X PL-26.4 Maintain the valley's open space as a gateway to the City.X X X X X X X X X X X X X X X X X X PL-26.5 Work with property owners,other jurisdictions,the Stillaguamish Tribe,and other interested parties toward a long-term protection strategy.X X X X X X X X X X X X X X X X X X PL-26.6 Designate the floodplain between SR-9 and I-5 as an Open Space Corridor pursuant to the Growth Management Act, RCW 36.70A.160.X X X X X X X X X X X X X X X X X X Public/Semi-Public Land Use GL-27 PL-27.1 Public and semi-public development should be held to the same standards as private development.X X X X X X X X X X X X X X X X X X PL-27.2 Require new public/semi-public development proposals to include the design and construction of walkways and/or sidewalks to integrate and link commercial activities and other neighborhoods within the urban growth area. X X X X X X X X X X X X X X X X X X Minimizing Risk of Natural Disasters GL-28 PL-28.1 Arlington shall maintain a current comprehensive emergency management plan which shall based on a hazard analysis and as a minimum include a basic document with the elements listed in WAC 118-30-060 (1)-(8).Said plan shall address all natural and man-made emergencies and disasters to which Arlington is vulnerable,and shall specify the purpose, organization,responsibilities and facilities of agencies and officials of the political subdivision in the mitigation of,preparation for,response to,and recovery from emergencies and disasters. (Paraphrased from WAC 118-30-030 (9)) X X X X X X X X X X X X X X X X X X Prepare for and be able to respond to any predictable threat from natural disaster. Promote equity in development regulations between private and public lands. Protect the Stillaguamish Valley from further development. 1/3/12 Land Use Page 28 Goal/Policy PN D SR R- L M D R- M D R- H D OT OT B D - 1 OT B D - 2 OT B D - 3 NC GC HC BP LI GI MS AF P/ S P Applicable Land Use Designations PL-28.2 Regulate land use and development to protect natural topographic,geologic,vegetational,and hydrological features in a manner that protects the citizens from those natural features through avoidance of exposure. X X X X X X X X X X X X X X X X X X PL-28.3 Protect geologically hazardous areas,especially forested steep slopes,recognizing that these areas provide multiple critical areas functions.X X X X X X X X X X X X X X X X X X PL-28.4 Promote soil stability and the use of the natural drainage system by retaining critical areas of existing native vegetation.X X X X X X X X X X X X X X X X X X PL-28.5 Prohibit development on unstable land and restrict development on potentially unstable land to ensure public safety and conformity with natural constraints.X X X X X X X X X X X X X X X X X X City of Arlington Comprehensive Plan Other Plans Adopted by Reference 12 - 3 7 February 2011May 2012 The City’s Comprehensive Stormwater Plan was last updated in October 2010 and adoption by Arlington City Council is pend- ing (anticipated February 2011). The prior plan was last prepared in 1995. The Plan presents: a review of issues driving storm- water management within the City; a de- scription of the physyical environment influ- encing stormwater in the City; an evaluation of the MS4, by subbasins, and its needs for correcting existing deficiencies, or accom- modating anticipated growth; an evaluation of staffing requirements to meet regulatory programs required under the stormwater discharge permit; a description and sched- ule of improvements, and a financial plan to accomplish the improvements. Federal and state regulatory programs that are ad- dressed through implementation of this Plan include: • Federal Clean Water Act NPDES re- quirements. • Federal Clean Water Act total maximum daily load (TMDL) requirements, for the Stillaguamish River and the Quilceda- Allen watershed. • Federal Safe Drinking Water Act well- head protection requirements. • Federal Endangered Species Act. • State Water Quality Standards. • Stillaguamish Instream Flow Rule (State). • State Underground Injection Control program. • State GMA requirements. • State Centennial Clean Water Fund grant requirements. 12.5 ECONOMIC DEVELOPMENT PLAN The Arlington Economic Development Plan, adopted in October 2005, is a blueprint of action items designed to give guidance to the City in terms of proactive steps the City can take to increase economic develop- ment. See §10.4.2, Economic Development Plan, for a description of the plan, and §10.5.3, Specific Actions from the Economic Development Plan, for a description of the- se action items. 12.6 AIRPORT MASTER PLAN The Arlington City Council adopted the Ar- lington Municipal Airport Master Plan in 1995. The Master Plan Plan was updated in 2002 and again in 2012.currently in use was revised in June of 2002. This was due in part by the Federal Aviation Administration's (FAA) request to show the Fly-In and Arling- ton Aeronautical Development land use plans. Its revision cycle is every five to six years. The report determined the short-, in- termediate-, and long-range needs for facili- ties at Arlington Municipal Airport. The planned improvements recommended therein were intended to: • Allow Arlington Municipal Airport to con- tinue to serve the general avia- tion/corporate and aviation-related needs of the area. • Continue to provide those facilities needed to serve the traditional users of the Airport. • Permit the continued development of the Airport to serve potential increases in the services required. • Maintain a high degree of flexibility in design so that future changes in the designation of the Airport and needs of potential users can be accommodated. The Master Plan report includes a determi- nation of the anticipated growth to be expe- rienced at Arlington Municipal Airport and an evaluation of the ability of the existing facilities to accommodate this demand. In preparing the scope and direction for the Master Plan, it was determined that given the context which the Arlington Airport is currently operating within, it would be nec- City of Arlington Comprehensive Plan Other Plans Adopted by Reference 12 - 4 7 February 2011May 2012 essary to analyze four different operational alternatives, or roles, which the Airport might be expected to serve over the speci- fied planning period. The four roles, which were analyzed as part of this master plan- ning effort included: • Remaining in its traditional role as a general aviation-only facility. The Airport would then respond to the forecasted needs of the user group. • Expanding the role of the Airport to pro- vide regional commuter passenger ser- vice. The Airport would assume regional commuter passenger service and exist- ing facilities would be provided to ac- commodate aircraft such as the Fairchild Metroliner, or Dornier 328. • Promoting the Airport as an aviation- related industrial facility. The Airport would assume an industrial air cargo role and would provide the necessary facilities to accommodate aircraft such as the Bae 146-100 cargo aircraft. • Promoting the Airport as a business and corporate aviation facility. The Airport would assume a business/corporate role and would provide the necessary im- provements to accommodate aircraft such as the IAI 1125 Westwind business jet. The traditional role of the Arlington Munici- pal Airport is that of a general aviation (GA) facility. This was determined after consider- ation of all of the data and analyses pre- sented during the preceding elements of the Master Plan update. In addition, and after much consideration, the Arlington Master Plan Advisory Committee unanimously chose the role to remain as a traditional general aviation airport, including support of business/corporate aircraft uses. The fore- casts generated for the preferred each of the four operational scenarios were then used to determine whether or not existing facilities at the Airport would be sufficient to accommodate the forecast growth activity. The Advisory Committee's recommenda- tions were presented to both the Arlington Airport Commission and the Arlington City Council for review and approval. The Com- mission and the Council both voted unani- mously in support of the Advisory Commit- tee's recommendations, and the Airport Layout Plan was further refined to support these decisions. Hence, the Airport remains in its traditional GA role and existing facili- ties will respond to the forecasted needs of the user group. The Master Plan is comprised of the follow- ing: • Airport Activity Forecasts • Facility Requirements • Development Concepts and Alternative Analysis • Airport Environs Land Use Plan and Noise Analysis • Airport Plans and Development Program Forecasting is the key element in the plan- ning process. Forecasts are essential for analyzing existing airport facilities and iden- tifying future needs and requirements for these facilities. Historic and existing airport activity plays an important role in determin- ing future activity. Historically, the socioeco- nomic conditions of a particular region im- pact aviation activity within that region. Lo- cal and itinerant operations as well as based aircraft at the field help to project fu- ture operations. The amount and kind of aviation activity occurring at an airport is dependant upon many factors, but are usu- ally reflective of the services available to aircraft operators, the businesses located on the airport or within the community, and the general economic conditions prevalent within the surrounding area. The most often analyzed indicators are population, em- ployment, and income. The ability of an airport to accommodate the existing and forecasted aviation activity is primarily a function of the major aircraft op- erating surfaces that compose the facility and the configuration of those surfaces (runways and taxiways). Facility require- ments are also related to and considered in City of Arlington Comprehensive Plan Other Plans Adopted by Reference 12 - 5 7 February 2011May 2012 conjunction with weather conditions, the surrounding airspace, the availability and type of navigational facilities, and the type and amount of landside access. Development Concepts and Recommenda- tions are presented in the Master Plan in terms of both their concept and reasoning. Therefore, several basic assumptions have been established, which are intended to di- rect the future expansion of airport devel- opment. These assumptions are supported by the aviation activity forecasts and include a commitment for continued Airport expan- sion, which supports the need of the region and thus generates economic development. The Airport Environs Land Use Plan and Noise Analysis was developed due to the following. The relationship between airports and surrounding land uses is a very sensi- tive issue in most communities today. Hence, it must be carefully monitored and regulated to avoid future airport/community conflicts. Land use planning considerations set forth in this document are intended to present clear and concise recommendations regarding the ownership and development of land within the Arlington Municipal Airport influence area. Interested parties would in- clude homeowners and buyers, homebuild- ers, developers, area representatives, and local jurisdiction having land use control au- thority. The two primary issues associated with land use planning in the vicinity of airports are safety and noise. The issue of safety per- tains to both public on the ground and the public involved with the flight operation. The issue of noise is related to the operation of an aircraft and its impact upon the surround- ing influence area of the airport. The Washington State Growth Management Act (GMA), requires that the comprehensive plan of each county and city that plan under the GMA, include a process for identifying and siting essential public facilities. Airports are designated as essential public facilities within the State of Washington; therefore, the implementation of both land use and development controls is vested within the authority of local city, county, or state gov- ernments and they are responsible for en- suring compatible land use and appropriate zoning requirements around airports. Under the Airport Plans and Development Program, the plan for the future develop- ment of Arlington Municipal Airport has evolved from an analysis of numerous con- siderations. Among these are: aviation de- mand, aviation activity forecasts, aircraft operational characteristics, facility require- ments, and environmental considerations. In addition, the general direction or thrust of future airport development, as expressed by the City of Arlington and as characterized in the statement of goals, served as a basis for this airport planning process. 12.7 SHORELINE MASTER PLAN The City has adopted the 1974 Snohomish County Shoreline Management Master Pro- gram as its Shoreline Master Plan, though it has been amended numerous times. Truth told, it is a very old document and complete- ly out of line with today’s laws and sensibili- ties. The City is required under state law to update its shoreline plan by 2009. 12.8 ARLINGTON SCHOOL DISTRICT CAPITAL FACILITIES PLAN The Arlington School District is required to prepare a 6-year Capital Facilities Plan eve- ry two years. Based on projected growth, this plan details the projected capital facili- ties the district will need to provide the re- quired educational services. Every two years the district applies for a Comprehen- sive Plan amendment through the City so as to incorporate their latest plan. It is on this plan that school impact fees are based. City of Arlington Council Agenda Bill Item: NB#1 Attachment D COUNCIL MEETING DATE: April 9, 2012 SUBJECT: Lease Agreement with BNSF ATTACHMENTS: Draft Lease Agreement Lease Agreement Exhibit DEPARTMENT OF ORIGIN: Public Works – Jim Kelly EXPENDITURES REQUESTED: $7,650.00 per year BUDGET CATEGORY: Transportation Imp. Fund and STP Grant LEGAL REVIEW: DESCRIPTION: Council is being asked to approve the lease agreement necessary for additional BNSF right-of-way to construct the 67th Ave project and authorize the mayor to sign, pending final approval by the City Attorney. Failure to approve the lease would force a project redesign, resulting in significant additional design costs and probably lose of the $6 million TIB grant. HISTORY: The City needs to lease additional right-of-way (ROW) from BNSF to construct the 67th Ave project as designed. The City has been negotiating with BNSF for over a year to obtain this additional right-of-way, the result is the attached lease. ALTERNATIVES • Remand to staff for additional information • Table pending additional discussion RECOMMENDED MOTION: I move to approve the lease agreement necessary for additional BNSF right-of-way to construct the 67th Ave project and authorize the mayor to sign, pending final approval by the City Attorney. City of Arlington Council Agenda Bill Item: NB#2 Attachment E COUNCIL MEETING DATE: April 16, 2012 SUBJECT: Cemetery Board Appointment ATTACHMENTS: Memo from Cemetery Board DEPARTMENT OF ORIGIN: Public Works – Jim Kelly EXPENDITURES REQUESTED: None BUDGET CATEGORY: -0- LEGAL REVIEW: DESCRIPTION: Recommendation that City Council approve and appoint Leilani Lucrisia as a Cemetery Board member to fill the current vacant seat. HISTORY: The Arlington Municipal Cemetery Board has a vacancy. The City advertised for a citizen to fill this position and Leilani Lucrisia responded to that request. On April 3, 2012 Maxine Jenft (Board Member), Randy Tendering (City Councilman), Tawnya Post (Cemetery Coordinator), Cristy Brubaker (PW Coordinator), and James Kelly (PW Director) interviewed Leilani Lucrisia for the Cemetery Board position. Based on the interview with Leilani, the Cemetery Board recommends that the Council approve and appoint Leilani Lucrisia as a Cemetery Board member. ALTERNATIVES • Do not appoint the Cemetery Board position • Table pending additional discussion RECOMMENDED MOTION: I move to approve the recommendation from the Cemetery Board and appoint Leilani Lucrisia as a Cemetery Board member to fill the current vacant seat. City of Arlington Council Agenda Bill Item: NB#3 Attachment F COUNCIL MEETING DATE: April 16, 2012 SUBJECT: Adoption of Revised Policy for Appointing and/or Reappointing Citizens to Serve on Boards & Commissions ATTACHMENTS: Council Packet from March 5, 2007 when original policy was adopted DEPARTMENT OF ORIGIN Executive Contact: Kristin Banfield EXPENDITURES REQUESTED: -0- BUDGET CATEGORY: N/A LEGAL REVIEW: DESCRIPTION: The City Council adopted a policy for appointing and/or reappointing citizens to serve on City Boards & Commissions in 2007. In general, the City has followed this process fairly closely ever since. The only part that was not necessarily followed was #5 in regard to reappointments. We have not required those being reappointed to be interviewed again. The Council reviewed the policy at the April 9, 2012 Council Workshop and recommended striking the interview process for those that wish to continue serving on a board or commission. HISTORY: The Council last updated the process in March 2007. ALTERNATIVES Do not approve revised policy. This will mean that the 2007 policy would remain in place. If this alternative is selected, staff requests that specific direction be provided. RECOMMENDED MOTION: I move to approve the revised Policy for Appointing and/or Reappointing Citizens to Serve on Boards & Commissions POLICY FOR APPOINTING AND/OR REAPPOINTING CITIZENS TO SERVE ON A BOARD OR COMMISSION: 1. Advertising for vacant positions will be done on the City’s website, the local newspaper and/or the Arlington Update. 2. Applications are available through the City’s website or at City Hall. 3. Copies of applications are given to the Mayor, City Administrator, and the staff liaison to the Board/Commission for review. 4. The City Administrator will work with the staff liaison to arrange the interviews. The interview panels include 1-2 Council members from the related Council Committee, 1-2 staff, and 1-2 members from the actual Board/Commission. 5. All openings will be advertised and all applications considered. 6. CANDIDATE CONFIRMATION PROCESS: The top candidate for Airport Commission shall be appointed by the City Council. AIRPORT COMMISSION: The members shall be appointed by the City Council (AMC 2.44.010) The top candidate for Civil Service Commission shall be appointed by the Mayor CIVIL SERVICE COMMISSION: Appointed by the Mayor. (AMC 2.48.020) ECONOMIC DEVELOPMENT COMMITTEE Appointed by the Mayor The top candidates shall be selected by the Mayor and brought to the City Council for approval. CEMETERY ADVISORY BOARD: Appointed by the Mayor with the consent of the City Council (AMC 2.76.010) LODGING TAX ADVISORY COMMITTEE: Nominated by the Mayor with Council confirmation (AMC 3.42.060) LIBRARY BOARD: Appointed by the Mayor with the consent of the City Council (AMC 2.62.020) PARKS, ARTS & RECREATION COMMISSION (PARC): Appointed by the Mayor with the consent of the City Council (AMC 2.40.010) PLANNING COMMISSION: Appointed by the Mayor and confirmed by the Council (AMC 2.52.010)