HomeMy WebLinkAbout11-14-2011_Council Workshop Packet
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CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL
APPROVAL OF THE AGENDA
WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN
1. (5 min) Waste Management Northwest Contract Amendment #2. ATTACHMENT A
2. (5 min) Legion Park Depot (Restroom) Bids ATTACHMENT B
3. (10 min) Fire Department EMS Contracts for Districts #21, #24, & #25 ATTACHMENT C
4. Distribution of applications for Council vacancy Handouts
5. 2012 Budget Workshop & Review of Public Comments on: Previously distributed
• 2012 Property Tax
• Utility Tax
• TBD Formation
6. Miscellaneous Council items
ADJOURNMENT
To open all attachments, click here
Arlington City Council Workshop
November 14, 2011 – 7 PM
City Council Chambers ~ 110 E. Third
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT A
COUNCIL WORKSHOP DATE:
November 14, 2011
SUBJECT: Waste Management Northwest
Contract Amendment #2.
DEPARTMENT OF ORIGIN:
Public Works – James Kelly
ATTACHMENTS:
Contract Amendment #2
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW: Pending final review by City Attorney
DESCRIPTION: Contract Amendment #2 with Waste Management to update the rate schedule
to include the charge for a 1.5 cubic yard Commercial Single Stream Recycling container.
HISTORY: City of Arlington entered into a new contract with Waste Management Northwest
on September 2010 for the refuse and recycling franchise within the City limits. And though
Waste Management was providing service to Arlington customers for a 1.5 cubic yard
Commercial Single Stream Recycling container, this item was never included in the contract
rate schedule (Exhibit B).
There is no increase in fee for this on-going service; it will be added to the rate schedule as a
correction.
ALTERNATIVES:
• None
RECOMMENDED ACTION:
• No action requested – workshop only. At the November 21, 2011 Council Meeting it
will be recommended that council authorize the Mayor to sign Contract Amendment #2
with Waste Management Northwest, pending final review by City Attorney.
ADDENDUM TO CONTRACT FOR SOLID WASTE,
RECYCLING, AND COMPOSTABLE ORGANICS COLLECTION, AND DISPOSAL
BETWEEN THE
CITY OF ARLINGTON, WASHINGTON
AND
WASTE MANAGEMENT OF WASHINGTON, INC.
THIS ADDENDUM TO CONTRACT FOR SOLID WASTE, RECYCLING, AND COMPOSTABLE
ORGANICS COLLECTION, AND DISPOSAL BETWEEN THE CITY OF ARLINGTON, WASHINGTON
AND WASTE MANAGEMENT OF WASHINGTON, INC. (this “Addendum”) is made as of November __,
2011 by and between the City of Arlington, a Washington municipal corporation (the “City”), and Waste
Management of Washington, Inc., a Washington corporation (“Contractor”). Each of Company and Contractor
is sometimes referred to herein as a “Party” and together as the “Parties
”. Capitalized terms used in this
Addendum and not otherwise defined shall have the meanings ascribed to such terms in the Agreement.
RECITALS
WHEREAS City and Contractor are parties to that certain Contract for Solid Waste, Recycling, and
Compostable Organics Collection, and Disposal, dated effective as of September 7, 2010 (the “Agreement
”);
and
WHEREAS City and Contractor recently entered into the Agreement and have since discovered
certain errors and omissions in the Service Rate Schedule, which is attached to the Agreement as Exhibit B;
and
WHEREAS City and Contractor now desire to correct these errors and omissions and amend the
Service Rate Schedule attached to the Agreement as Exhibit B, upon the terms set forth herein.
ADDENDUM
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the
receipt and sufficiency of which are hereby acknowledged, the Parties mutually agree as follows:
1. Revised Service Rate Schedule. The Service Rate Schedule attached to the Agreement as
Exhibit B
is hereby amended to include the following rate schedule for 1.5 cubic yard Commercial
Single Stream Recycling:
2010 2011 2012
1.5 cu yd container $ 11.41 $ 11.82 $ 12.25
For years following 2012, and each year thereafter, the rate shall increase per the CPI as
stated in Article IX of the AGREEMENT
2. Full Force and Effect. Except as otherwise provided in this Addendum, all other terms
and provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Addendum as of the date set forth above.
CITY OF ARLINGTON WASTE MANAGEMENT OF WASHINGTON,
INC.
____________________________ ___________________________________
Margaret Larson, Mayor Name - Signature
___________________________________ Name – Printed
___________________________________ Title - Printed
Attest:
____________________________________
Kristin Banfield, City Clerk
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT B
COUNCIL MEETING DATE:
November 14, 2011
SUBJECT:
Legion Park Restrooms
DEPARTMENT OF ORIGIN:
Executive
Paul Ellis
ATTACHMENTS: Bid tab is a hand out at the meeting
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
N/A
DESCRIPTION: Legion Park Restrooms Bid Tab
HISTORY: The City has planned to put in permanent restrooms at Legion Park since the park
was redone a few years ago. The design for the building is a train station similar to what was
there for the railroad many years ago. We have $159,000 in grant money to cover the costs.
COMMITTEE REVIEW AND ACTION: Review Bid Tab for Legion Park Restrooms
ALTERNATIVES:
RECOMMENDED MOTION: No action at this time. This will be presented for approval at the
November 21st Council meeting.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT C
COUNCIL MEETING DATE:
November 21, 2011
SUBJECT: Renewal of EMS contracts with
Fire Districts 21, 24, 25
DEPARTMENT OF ORIGIN:
Fire
ATTACHMENTS: Proposed EMS Interlocal Agreements for Fire District 21, 24 and 25
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: Emergency Medical Services
LEGAL REVIEW:
Completed on all 3 contracts
DESCRIPTION: The attached 3 agreements will renew current contracts in place (with some
concessions) that allows for Arlington to continue providing Emergency Medical Services to Fire
Districts 21, 24, 25. Fire Districts 24 (Darrington) and District 25 (Oso) will extend by a contracted
period of six (6) years. Fire District 21 (Arlington Rural) will extend for a period of two (2) years,
thus aligning with current Fire contract that expires Dec. 31, 2013.
HISTORY: The City of Arlington Fire Department has provided BLS and/or ALS services to
Fire District 21 (Arlington Rural), Fire District 24(Darrington) and Fire District 25 (Oso) since
May 1, 1999. These contracts have proven to be very beneficial to all agencies and allow us to
continue to provide these services to all of our communities.
ALTERNATIVES
1. Do not authorize Mayor to sign agreements and direct Fire Chief to continue negotiations
with one or more of the Fire Districts.
RECOMMENDED MOTION:
No action at this time. This will be submitted for approval at the November 21st Council
meeting.
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the “Agreement”) are the City of
Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish
County Fire Protection District No. 21, a Washington municipal corporation, hereinafter
referred to as the “District.”
(2) Purpose. Arlington maintains and operates emergency medical services
(EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter
246-976 WAC. Said vehicles are staffed by emergency medical technicians and other
Personnel by law. The purpose of this Agreement is to provide the services of emergency
medical technicians and other personnel as needed by the persons within the boundaries
of the District.
(3) Term. The term of this agreement shall be for two years, commencing
January 1, 2012, and terminating on December 31, 2013; provided, however, that any
party to this agreement may terminate its participation in this agreement by giving written
notice of such termination to the other Party to this agreement, said termination to be
effective eighteen (18) months after the giving of such notice.
(4) EMS Duties of Arlington. During the term of this Agreement, Arlington
shall furnish emergency medical services, including ambulance, basic life support
services, and advance life support services, to all persons within the geographical
boundaries of the District. The emergency medical services shall be rendered on the
same basis as such services are rendered to persons within the city limits of Arlington,
but Arlington assumes no liability for failure to provide such services by reason of any
circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington
during the Agreement to provide vehicles and personnel conforming to the statutory and
regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall
lose its required state certification of its medical services vehicles and personnel and
therefore become unable to perform the services required of it under this Agreement, it
shall immediately notify the District. During the period of such discontinuance of
service, the annual payment to be made by the District under Paragraph 15, below, shall
be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform
such services.
(7) Arlington as Administrator. Arlington shall provide the administration
necessary to supervise the services provided under this Agreement, subject to its duties to
report to the District and Advisory Board as set forth below.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible
for the supervision, employment, termination, assignment and stationing of all personnel
and equipment performing under this Agreement, including the restocking of supplies to
the District actually used during the provision of EMS service under this Agreement. A
list of allowable items for restocking is attached to this agreement as Exhibit “A”.
Arlington shall consult with the Advisory Board so that an appropriate level of service is
provided within the geographical boundaries of the District.
(9) Advisory Board. The operations necessary to carry out the purpose of this
Agreement shall be subject to periodic review by representatives of the District and
representatives of other Snohomish County Fire Protection Districts and municipalities
contracting with Arlington for emergency medical services, acting as an Advisory Board.
To be a voting member to the Advisory Board, contributions of EMS levy dollars
collected by the District or municipality must be paid to Arlington for EMS services
provided, shall be required. Each of the eligible District parties with voting status shall
appoint one member and one alternate member to the Advisory Board. The Advisory
Board shall have the authority and powers granted it by this agreement and such
additional authority and power as may from time to time be conferred on it by written
agreement of all Parties.
(10) Advisory Board-Meetings. The Advisory Board shall meet regularly at
such times and locations as may be set by the Board and shall follow such rules for the
conduct of its meetings as may be established by the Board. All actions of the Board
shall require the affirmative vote of a majority of the members of the Board.
(11) Advisory Board Authority. The Advisory Board shall have no authority
to modify or revise the terms of this Agreement.
(12) Advisory Board-Review and Evaluation. The Advisory Board shall, from
time to time, periodically review and evaluate the services which are provided pursuant to
this Agreement. It may recommend rules and regulations to govern the provision of
services under this Agreement, and may recommend revisions to this Agreement to the
Parties hereto. The advisory Board shall also investigate and make recommendation to
the Arlington City Council regarding issues of additional geographical areas of proposed
service and cost of service for non-membership.
(13) Budget Process. Arlington shall adopt an operating budget for the
provision of services under this Agreement. Said budget shall be prepared in accordance
with the Budgeting, Accounting and Reporting System (BARS) established by the
Washington State Auditor’s Office, establishing the income and expense requirements
and capital expenditures required to provide the services required by this Agreement.
Arlington shall provide the proposed budget to the Advisory Board and District each year
sufficiently in advance of Arlington’s budget hearings in order to enable the District to
consider the budget and testify concerning the budget at the time the same is considered
by Arlington.
(14) Special Fund. Arlington shall create a special operating fund which shall
be used for the payment of operating expenses related to services required under this
Agreement. Arlington shall be responsible for the proper management and accounting of
said funds in accordance with state law and this agreement.
(15) The District shall transfer to Arlington for the services provided by
Arlington, 94.5% of all EMS tax levy receipts received by the District. These receipts
reflect 100 % of all EMS levy monies collected from that portion of the District south of
the South Fork of the Stillaguamish river and 90% of the EMS levy monies collected
from that portion of the District north of the South Fork of the Stillaguamish river.
Payment shall be by monetary payments by said District on June 15 and December 15 of
each year.
(16) Liability. Each of the Parties to this Agreement shall, at all times, be
solely responsible for the acts or failure to act of its personnel only, and shall save and
hold the other Parties and their personnel harmless from all costs, expenses, losses, and
damages, including costs of defense, incurred as a result of any acts or omissions or the
Party’s personnel relating to the performance of this Agreement.
(17) Insurance. Arlington shall provide insurance coverage for operations
conducted under this Agreement. This agreement shall include all risk property
insurance, insuring Arlington’s equipment and building required for the provision of
services under this Agreement; general liability insurance, including errors and omissions
coverage, with policy limit of $5,000,000.00; complete auto insurance, including
comprehensive and collision coverage; and liability coverage with policy limits of
$5,000,000.00. Arlington shall furnish upon request of any Party documentation showing
that said coverage is in effect.
(18) Reports. Arlington shall provide the District with a report not less than
quarterly indicating the number, nature, and time of responses by Arlington, together
with such other reports as may be necessary to advise the Advisory Board of operational
issues. Upon request Arlington shall provide a representative to attend Fire District
Commissioner meetings.
(19) Modification. This Agreement represents the entire agreement between
the Parties. No notice of termination or attempted waiver of any of the provisions of this
Agreement shall be binding on any Party unless executed in writing by an authorized
representative of said Party. The Agreement shall not be modified, supplemented or
otherwise affected by the course of dealing between the Parties, and shall only be
modified by written agreement of all Parties.
(20) Benefits. This Agreement is entered into for the benefit of the Parties
hereto only and shall confer no benefits, direct or implied, on any third persons.
(21) Notices. All notices, requests, demands and other communications
required by this Agreement shall be in writing, and, except as expressly provided
elsewhere in this Agreement, shall be deemed to have been given at the time of delivery
if personally delivered or at the time of mailing if mailed by first class, postage pre-paid
and addressed to the receiving Party at the address as stated below or at such address as
any Party may designate at any time in writing.
(22) Multiple Counterparts. This Agreement may be executed in multiple
counterparts, each of which shall be considered an original. Executed counterparts shall
be kept on file in the Arlington City Clerk’s office.
.
DATED this ______day of ______________, 2011.
CITY OF ARLINGTON
______________________________
Margaret Larson, Mayor
ATTEST: Address for notice purposes:
238 N. Olympic Avenue
Arlington, WA. 98223
______________________________
Kristin Banfield, City Clerk
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO.21
By:______________________________
James Strago, Commissioner
By:______________________________
John Jacobson, Commissioner
By:______________________________
Dan Britton, Commissioner
Address for notice purposes:
12131 228th St. NE
Arlington, WA 98223
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the “Agreement”) are the City of
Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish
County Fire Protection District No. 24, a Washington municipal corporation, hereinafter
referred to as the “District.”
(2) Purpose. Arlington maintains and operates emergency medical services
(EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter
246-976 WAC. Said vehicles are staffed by emergency medical technicians and other
Personnel by law. The purpose of this Agreement is to provide the services of emergency
medical technicians and other personnel as needed by the persons within the boundaries
of the District.
(3) Term. The term of this agreement shall be for six years, commencing
January 1, 2012, and terminating on December 31, 2117; provided, however, that any
party to this agreement may terminate its participation in this agreement by giving written
notice of such termination to the other Party to this agreement, said termination to be
effective eighteen (18) months after the giving of such notice.
(4) EMS Duties of Arlington. During the term of this Agreement, Arlington
shall furnish emergency medical services, including ambulance and advance life support
services, to all persons within the geographical boundaries of the District. The
emergency medical services shall be rendered on the same basis as such services are
rendered to persons within the city limits of Arlington, but Arlington assumes no liability
for failure to provide such services by reason of any circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington
during the Agreement to provide vehicles and personnel conforming to the statutory and
regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall
lose its required state certification of its medical services vehicles and personnel and
therefore become unable to perform the services required of it under this Agreement, it
shall immediately notify the District. During the period of such discontinuance of
service, the annual payment to be made by the District under Paragraph 15, below, shall
be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform
such services.
(7) Arlington as Administrator. Arlington shall provide the administration
necessary to supervise the services provided under this Agreement, subject to its duties to
report to the District and Advisory Board as set forth below.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible
for the supervision, employment, termination, assignment and stationing of all personnel
and equipment performing under this Agreement. Arlington shall consult with the
Advisory Board so that an appropriate level of service is provided within the
geographical boundaries of the District.
(9) Advisory Board. The operations necessary to carry out the purpose of this
Agreement shall be subject to periodic review by representatives of the District and
representatives of other Snohomish County Fire Protection Districts and municipalities
contracting with Arlington for emergency medical services, acting as an Advisory Board.
Each of the eligible District parties shall appoint one member and one alternate member
to the Advisory Board. The Advisory Board shall have the authority and powers granted
it by this agreement and such additional authority and power as may from time to time be
conferred on it by written agreement of all Parties.
(10) Advisory Board-Meetings. The Advisory Board shall meet regularly at
such times and locations as may be set by the Board and shall follow such rules for the
conduct of its meetings as may be established by the Board. All actions of the Board
shall require the affirmative vote of a majority of the members of the Board.
(11) Advisory Board Authority. The Advisory Board shall have no authority
to modify or revise the terms of this Agreement.
(12) Advisory Board-Review and Evaluation. The Advisory Board shall, from
time to time, periodically review and evaluate the services which are provided pursuant to
this Agreement. It may recommend rules and regulations to govern the provision of
services under this Agreement, and may recommend revisions to this Agreement to the
Parties hereto. The advisory Board shall also investigate and make recommendation to
the Arlington City Council regarding issues of additional geographical areas of proposed
service and cost of service for non-membership.
(13) Budget Process. Arlington shall adopt an operating budget for the
provision of services under this Agreement. Said budget shall be prepared in accordance
with the Budgeting, Accounting and Reporting System (BARS) established by the
Washington State Auditor’s Office, establishing the income and expense requirements
and capital expenditures required to provide the services required by this Agreement.
Arlington shall provide the proposed budget to the Advisory Board and District each year
sufficiently in advance of Arlington’s budget hearings in order to enable the District to
consider the budget and testify concerning the budget at the time the same is considered
by Arlington.
(14) Special Fund. Arlington shall create a special operating fund which shall
be used for the payment of operating expenses related to services required under this
Agreement. Arlington shall be responsible for the proper management and accounting of
said funds in accordance with state law and this agreement.
(15) Payment for Services. The District shall transfer to Arlington for the
services provided by Arlington to the District seventy percent (70%) of all EMS tax levy
receipts received by said District. The remaining thirty percent (30%) of all EMS tax
levy receipts received by said District shall be used to provide BLS services to the
community. Payment shall be by monetary payments by said District on June 15 and
December 15 of each year.
(16) Liability. Each of the Parties to this Agreement shall, at all times, be
solely responsible for the acts or failure to act of its personnel that occur or arise out of
the performance of this agreement only, and shall save and hold the other Parties and
their personnel harmless from all costs, expenses, losses, and damages, including costs of
defense, incurred as a result of any acts or omissions or the Party’s personnel relating to
the performance of this Agreement.
(17) Insurance. Arlington shall provide insurance coverage for operations
conducted under this Agreement. This agreement shall include all risk property
insurance, insuring Arlington’s equipment and building required for the provision of
services under this Agreement; general liability insurance, including errors and omissions
coverage, with policy limit of $5,000,000.00; complete auto insurance, including
comprehensive and collision coverage; and liability coverage with policy limits of
$5,000,000.00. Arlington shall furnish upon request of any Party documentation showing
that said coverage is in effect.
(18) Reports. Arlington shall provide the District with a report not less than
quarterly indicating the number, nature, and time of responses by Arlington, together
with such other reports as may be necessary to advise the Advisory Board of operational
issues. Upon request Arlington shall provide a representative to attend Fire District
Commissioner or Town Council meetings.
(19) Modification. This Agreement represents the entire agreement between
the Parties. No notice of termination or attempted waiver of any of the provisions of this
Agreement shall be binding on any Party unless executed in writing by an authorized
representative of said Party. The Agreement shall not be modified, supplemented or
otherwise affected by the course of dealing between the Parties, and shall only be
modified by written agreement of all Parties.
(20) Benefits. This Agreement is entered into for the benefit of the Parties
hereto only and shall confer no benefits, direct or implied, on any third persons.
(21) Notices. All notices, requests, demands and other communications
required by this Agreement shall be in writing, and, except as expressly provided
elsewhere in this Agreement, shall be deemed to have been given at the time of delivery
if personally delivered or at the time of mailing if mailed by first class, postage pre-paid
and addressed to the receiving Party at the address as stated below or at such address as
any Party may designate at any time in writing.
(22) Multiple Counterparts. This Agreement may be executed in multiple
counterparts, each of which shall be considered an original. Executed counterparts shall
be kept on file in the Arlington City Clerk’s office.
.
DATED this ______day of ______________, 2011.
CITY OF ARLINGTON
______________________________
Margaret Larson, Mayor
ATTEST: Address for notice purposes:
238 N. Olympic Avenue
Arlington, WA. 98223
______________________________
Kristin Banfield, City Clerk
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO.24
By:______________________________
Dennis Vincent, Commissioner
By:______________________________
Steve Ekstrand, Commissioner
By:______________________________
Rich Dahl, Commissioner
Address for notice purposes:
P.O. Box 1238
Darrington, WA 98241
INTERLOCAL AGREEMENT FOR
EMERGENCY MEDICAL SERVICES
(1) Parties. The Parties to this Agreement (the “Agreement”) are the City of
Arlington, State of Washington (“Arlington”), a municipal corporation, and Snohomish
County Fire Protection District No. 25, a Washington municipal corporation, hereinafter
referred to as the “District.”
(2) Purpose. Arlington maintains and operates emergency medical services
(EMS) vehicles in accordance with Chapters 18.71 and 18.73 RCW and Chapter
246-976 WAC. Said vehicles are staffed by emergency medical technicians and other
Personnel by law. The purpose of this Agreement is to provide the services of emergency
medical technicians and other personnel as needed by the persons within the boundaries
of the District.
(3) Term. The term of this agreement shall be for six years, commencing
January 1, 2012, and terminating on December 31, 2117; provided, however, that any
party to this agreement may terminate its participation in this agreement by giving written
notice of such termination to the other Party to this agreement, said termination to be
effective eighteen (18) months after the giving of such notice.
(4) EMS Duties of Arlington. During the term of this Agreement, Arlington
shall furnish emergency medical services, including ambulance, basic life support
services, and advance life support services, to all persons within the geographical
boundaries of the District. The emergency medical services shall be rendered on the
same basis as such services are rendered to persons within the city limits of Arlington,
but Arlington assumes no liability for failure to provide such services by reason of any
circumstances beyond its control.
(5) Arlington to Comply with Statutes. It shall be the duty of Arlington
during the Agreement to provide vehicles and personnel conforming to the statutory and
regulatory requirements of Chapter 18.71 and 18.73 RCW and Chapter 246-976 WAC.
(6) State Certification Required. In the event for any reason Arlington shall
lose its required state certification of its medical services vehicles and personnel and
therefore become unable to perform the services required of it under this Agreement, it
shall immediately notify the District. During the period of such discontinuance of
service, the annual payment to be made by the District under Paragraph 15, below, shall
be reduced by 1/365th for each day or portion thereof that Arlington is unable to perform
such services.
(7) Arlington as Administrator. Arlington shall provide the administration
necessary to supervise the services provided under this Agreement, subject to its duties to
report to the District and Advisory Board as set forth below.
(8) Assignment of Personnel and Equipment. Arlington shall be responsible
for the supervision, employment, termination, assignment and stationing of all personnel
and equipment performing under this Agreement, including the restocking of supplies to
the District actually used during the provision of EMS service under this Agreement. A
list of allowable items for restocking is attached to this agreement as Exhibit “A”.
Arlington shall consult with the Advisory Board so that an appropriate level of service is
provided within the geographical boundaries of the District.
(9) Advisory Board. The operations necessary to carry out the purpose of this
Agreement shall be subject to periodic review by representatives of the District and
representatives of other Snohomish County Fire Protection Districts and municipalities
contracting with Arlington for emergency medical services, acting as an Advisory Board.
Each of the eligible District parties with voting status shall appoint one member and one
alternate member to the Advisory Board. The Advisory Board shall have the authority
and powers granted it by this agreement and such additional authority and power as may
from time to time be conferred on it by written agreement of all Parties.
(10) Advisory Board-Meetings. The Advisory Board shall meet regularly at
such times and locations as may be set by the Board and shall follow such rules for the
conduct of its meetings as may be established by the Board. All actions of the Board
shall require the affirmative vote of a majority of the members of the Board.
(11) Advisory Board Authority. The Advisory Board shall have no authority
to modify or revise the terms of this Agreement.
(12) Advisory Board-Review and Evaluation. The Advisory Board shall, from
time to time, periodically review and evaluate the services which are provided pursuant to
this Agreement. It may recommend rules and regulations to govern the provision of
services under this Agreement, and may recommend revisions to this Agreement to the
Parties hereto. The advisory Board shall also investigate and make recommendation to
the Arlington City Council regarding issues of additional geographical areas of proposed
service and cost of service for non-membership.
(13) Budget Process. Arlington shall adopt an operating budget for the
provision of services under this Agreement. Said budget shall be prepared in accordance
with the Budgeting, Accounting and Reporting System (BARS) established by the
Washington State Auditor’s Office, establishing the income and expense requirements
and capital expenditures required to provide the services required by this Agreement.
Arlington shall provide the proposed budget to the Advisory Board and District each year
sufficiently in advance of Arlington’s budget hearings in order to enable the District to
consider the budget and testify concerning the budget at the time the same is considered
by Arlington.
(14) Special Fund. Arlington shall create a special operating fund which shall
be used for the payment of operating expenses related to services required under this
Agreement. Arlington shall be responsible for the proper management and accounting of
said funds in accordance with state law and this agreement.
(15) Payment for Services. The District shall transfer to
Arlington for the services provided by Arlington 90% of all EMS tax levy receipts
received by District. Payment shall be by monetary payments by said District on
June 15 and December 15 of each year.
(16) Liability. Each of the Parties to this Agreement shall, at all times, be
solely responsible for the acts or failure to act of its personnel only, and shall save and
hold the other Parties and their personnel harmless from all costs, expenses, losses, and
damages, including costs of defense, incurred as a result of any acts or omissions or the
Party’s personnel relating to the performance of this Agreement.
(17) Insurance. Arlington shall provide insurance coverage for operations
conducted under this Agreement. This agreement shall include all risk property
insurance, insuring Arlington’s equipment and building required for the provision of
services under this Agreement; general liability insurance, including errors and omissions
coverage, with policy limit of $5,000,000.00; complete auto insurance, including
comprehensive and collision coverage; and liability coverage with policy limits of
$5,000,000.00. Arlington shall furnish upon request of any Party documentation showing
that said coverage is in effect.
(18) Reports. Arlington shall provide the District with a report not less than
quarterly indicating the number, nature, and time of responses by Arlington, together
with such other reports as may be necessary to advise the Advisory Board of operational
issues. Upon request Arlington shall provide a representative to attend Fire District
Commissioner meetings.
(19) Modification. This Agreement represents the entire agreement between
the Parties. No notice of termination or attempted waiver of any of the provisions of this
Agreement shall be binding on any Party unless executed in writing by an authorized
representative of said Party. The Agreement shall not be modified, supplemented or
otherwise affected by the course of dealing between the Parties, and shall only be
modified by written agreement of all Parties.
(20) Benefits. This Agreement is entered into for the benefit of the Parties
hereto only and shall confer no benefits, direct or implied, on any third persons.
(21) Notices. All notices, requests, demands and other communications
required by this Agreement shall be in writing, and, except as expressly provided
elsewhere in this Agreement, shall be deemed to have been given at the time of delivery
if personally delivered or at the time of mailing if mailed by first class, postage pre-paid
and addressed to the receiving Party at the address as stated below or at such address as
any Party may designate at any time in writing.
(22) Multiple Counterparts. This Agreement may be executed in multiple
counterparts, each of which shall be considered an original. Executed counterparts shall
be kept on file in the Arlington City Clerk’s office.
.
DATED this ______day of ______________, 2011.
CITY OF ARLINGTON
______________________________
Margaret Larson, Mayor
ATTEST: Address for notice purposes:
238 N. Olympic Avenue
Arlington, WA. 98223
______________________________
Kristin Banfield, City Clerk
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO.25
By:______________________________
Lisa Lamie, Commissioner
By:______________________________
Syd Nerland, Commissioner
By:______________________________
Tim Ward, Commissioner
Address for notice purposes:
21824 S.R. 530 NE
Arlington, WA 98223