HomeMy WebLinkAbout05-18-26 Council Meeting Packet
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Raelynn
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor’s Volunteer Award presented to Maxine Jenft
Mayor Don Vanney
Recognition and presentation for Airport Commissioner Ruth Gonzales
Monroe Whitman, Airport
PROCLAMATIONS
Public Works Week
Mayor Don Vanney
PUBLIC COMMENT
For members of the public who wish to speak to the Council about any matter not on the Public Hearing
portion of the meeting. Please limit remarks to three minutes.
CONSENT AGENDA
Mayor Pro Tem Michele Blythe
1. Minutes of the May 4 and May 11, 2026 Council meetings and ATTACHMENT A
May 7, 2026 Audit Exit meeting.
2. Accounts Payable ATTACHMENT B
3. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT C
Chapter 20.76 Screening and Trees
4. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT D
Chapter 20.94 Annexations
Arlington City Council Meeting
Monday, May 18, 2026 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
5. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT E
Chapter 20.98 State Environmental Policy Act (SEPA)
6. Community Aviation Revitalization Board (CARB) Electric Sweeper ATTACHMENT F
Loan – Offer Acceptance and Resolution
7. Contract Amendment #7 to the SCJ Alliance Contract for the Island ATTACHMENT G
Crossing Roundabout
PUBLIC HEARING
NEW BUSINESS
1. Federal Emergency Management Agency (FEMA) Memorandum ATTACHMENT H
of Agreement (MOA)
Staff Presentation: Monroe Whitman
Council Liaison: Nathan Senff
2. Update Council Rules and Procedures and Code of Ethics ATTACHMENT I
For Meeting Time
Staff Presentation: Paul Ellis
Council Liaison: Leisha Nobach
3. Sole Source Resolution for Procurement and Servicing of Wilo ATTACHMENT J
Pumps, Mixers, and Associated Support Equipment
Staff Presentation: Jim Kelly
Council Liaison: Yvonne Gallardo-Van Ornam
COMMENTS FROM COUNCILMEMBERS
INFORMATION/ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
Proclamation
National Public Works Week
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to public health, high quality of life, and well-being of the people of the City of Arlington; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the support of an understanding and informed citizenry and is vital to the efficient operation of programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the quality and effectiveness of these infrastructure facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels; and WHEREAS, and the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the year 2026 marks the 66th annual National Public Works Week sponsored by the American Public Works Association, NOW, THEREFORE, I, Don E. Vanney, Mayor of Arlington, do hereby proclaim The week of May 17-23, 2026 as National Public Works Week in The City of Arlington, and FURTHER, I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. ________________________________ 5-18-2026____ Don E. Vanney, Mayor Date
DRAFT
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Council Chambers 110 East 3rd Street Monday, May 4, 2026
Councilmembers Present: Heather Watland, Rob Toyer, Michele Blythe, Nathan Senff, Tim Abrahamson, and Leisha Nobach.
Council Members Absent: Yvonne Gallardo-Van Ornam: excused.
Staff Present: Mayor Don Vanney, Paul Ellis, Raelynn Jones, Jim Kelly, Kris Wallace, Shelby Burke, City Attorney Oskar Rey, Bryan Terry, Rory Bolter, Shawn Friang, Sarah Lopez, Mandy Kruger.
Also Known to be Present: Kathy Vanney, Randy Nobach, Steve Maisch, Holly Sloan-Buchanan, Department of Health Environmental Engineer Ryan Deem, Diane Kreig, Daniel Jackson, Toyosi Dosunmu, Nolan Kruger, and others. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Nathan Senff seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Ryan Deem, an Environmental Engineer from the Department of Health, presented the National Drinking Water Week “Grace Under Pressure” Award to Zachary Resch, Daniel Petersen, and Bryan Simmons of the City of Arlington Public Works Department. Stilly Valley Chamber of Commerce Director, Diane Krieg introduced the Arlington Civic Bee Winners: Daniel Jackson, Toyosi Dosunmu, and Nolan Kruger. Each student gave a short presentation about their Civic Bee essay to City Council members and answered Council questions.
PROCLAMATIONS None.
PUBLIC COMMENT Tracey Gilroy (on behalf of Rick Graham), Stanwood, provided comments.
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting April 6, 2026
Page 2 of 4
CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Nathan Senff seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the April 20 and April 27, 2026 Council meetings and April 24, 2026 Council Retreat 2. Accounts Payable: Approval of Petty Cash Check #2053 & 2054, and EFT/ACH Payments and Claims Checks #115721 through #115825, dated April 7th, 2026 through April 20th, 2026 in the amount of $1,442,745.34. 3. Position Request for Water Treatment Plant Operator Resolution for WSDOT Grant – Perimeter Fencing Improvement Project Stage 2 4. Change Order No. 2 for Water Treatment Expansion Design
PUBLIC HEARING None.
NEW BUSINESS
Condemnation Ordinance for the 180th Street and Smokey Point Boulevard
Roundabout Project Public Works Director Jim Kelly requested Council approve the condemnation ordinance for the 180th Street and Smokey Point Boulevard Roundabout Project. Arlington received a grant from Puget Sound Regional Council for the design and construction of a roundabout at 180th Street and Smokey Point Boulevard as part of the Smokey Point Boulevard Corridor improvement project. This project design is near completion and will be bid early summer. As part of the roundabout project, the City needed to obtain Right of Way (ROW) and Temporary Construction Easements (TCE) from several parcels; all parcels have been acquired except for a property located at the southwest corner of the intersection. The property owners have rejected fair, above market offers for the needed ROW and TCE. Construction of this intersection project will provide for mobility and safety, it is for the good of the public and community; as such, we are now moving to obtain the ROW and TCE through condemnation proceedings. Discussion followed with Mr. Kelly answering Council questions
Mayor Pro Tem Michele Blythe moved, and Councilmember Leisha Nobach seconded the motion to approve the ordinance allowing the City to move forward with condemnation proceedings and authorize the Mayor to sign the ordinance. The motion passed 5-1 with Councilmember Tim Abrahamson voting no.
Appointments to the Cemetery Board The Cemetery Board serves as an advisory board to the Mayor and City Council with respect to all aspects of the Arlington Cemetery, explained Public Works Director Jim Kelly. The board meets quarterly and reviews activities and operations as well as finances, capital planning, future expansion plans/needs and any other issues that may arise. Three vacancies were created on the Cemetery Board with one retirement, and two terms expiring.
Minutes of the City of Arlington City Council Meeting April 6, 2026
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Allen Ice retired in 2026 after serving the Cemetery and community for 24 years – the City is grateful for Allen’s many years of service and will be acknowledged in an upcoming meeting. The City advertised for the open Cemetery Board positions and four applications were received. An interview committee consisting of city staff, a current cemetery board member, and an elected official (Michele Blythe) conducted interviews with the applicants on April 21, 2026. While all applicants are very well qualified, the interview committee is recommending the renewal of Annette Patterson, and the appointment of Alan Weil and Erika Coghill to fill the vacant positions. Councilmember Leisha Nobach moved, and Councilmember Tim Abrahamson seconded the motion to re-appoint Annette Patterson and appoint Alan Weil and Erika Coghill to the Arlington Cemetery Board. The motion passed unanimously.
Lodging Tax Advisory Committee Appointments The Lodging Tax Advisory Committee (LTAC) consists of two representatives from the hotel/lodging industry, two representatives from businesses that are actively involved in activities eligible for lodging tax funding, and one City Council representative who serves as chair of the committee, explained Finance Director, Shelby Burke. All of these positions are currently either up for renewal or vacant. For the City Council representative and committee chair position, the Mayor has appointed Yvonne Gallardo-Van Ornam. One individual representing the hotel/motel side of the committee has expressed interest in continuing to serve on the committee: Rachel Ralson, representing Hotel Services Group (Best Western). Ms. Ralson has been a valuable contributor, providing hotel industry insight that has led to process improvements within the program. Historically, it has been difficult to find hoteliers willing to serve on the committee. At this time, no other individuals representing local hotels/motels have expressed interest. Staff will continue efforts to identify an additional hotelier to serve on the committee. Two individuals have expressed interest in serving on the LTAC as representatives of businesses actively involved in activities eligible for lodging tax funding. Michele Heiderer, representing the Stillaguamish Valley Museum, is interested in continuing on the committee for another two-year term. Matt Bass, who would represent the Downtown Arlington Business Association (DABA) and Windermere Arlington, has also expressed interest in joining the committee. Both Michele and Matt bring valuable perspectives based on their respective areas of expertise and would be strong additions to the committee. The Finance Director has been actively reaching out to individuals who may be interested in serving on the committee and conducting interviews. Due to the longstanding difficulty in filling positions on this committee, the recruitment process differs from that of other City of Arlington committees in order to meet representation requirements.
Minutes of the City of Arlington City Council Meeting April 6, 2026
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Councilmember Tim Abrahamson moved, and Councilmember Heather Watland seconded the motion to confirm the appointment of Yvonne Gallardo-Van Ornam, Rachel Ralson, Matt Bass, and Michele Heiderer, to the Lodging Tax Advisory Committee. The motion passed unanimously.
COMMENTS FROM COUNCILMEMBERS Councilmember Heather Watland acknowledged Nurse’s and Teacher’s Week and expressed her appreciation.
ADMINISTRATOR & STAFF REPORTS None.
MAYOR’S REPORT Mayor Vanney stated that he attended the AWC Legislative Advisory Commission on April 30th and May 1st and provided a report on the event.
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:27 p.m. _________________________________________ Don E. Vanney, Mayor
DRAFT
1
Minutes of the City of Arlington
Special Meeting Audit Exit Conference Microsoft Teams May 7, 2026
Councilmembers Present: Michele Blythe and Tim Abrahamson both attended virtually.
Staff Present: Mayor Don Vanney, Paul Ellis, Shelby Burke, Sheri Amundson, and Raelynn Jones.
Also Known to be Present: Office of the Washington State Auditor; Assistant Audit Manager Erika Davies, Audit Manager Courtney Amonson, and Audit Lead Deb Kindinger. The special meeting began at 10:00 a.m. with introductions by Audit Lead Deb Kindinger, Audit Manager Courtney Amonson, and Assistant Audit Manager Erika Davies. City of Arlington staff and City Council members in attendance followed with introductions.
DISCUSSION
Accountability Audit Report Review of the report containing the results of their independent accountability audit that was performed on the financial statements of the City of Arlington, starting January 1, 2023 ending December 31, 2024, was provided by Ms. Kindinger, Ms. Davies, and Ms. Amonson. The report describes the overall results and conclusions for the areas that were examined. In most areas examined, City operations complied, in all material respects, with applicable state laws, regulations, and its own polices, and provided adequate controls over safeguarding of public resources. Recommendations for identified areas of improvements provided in the report were presented.
Financial Statement and Federal Single Audit Report An unmodified opinion on the fair presentation of the city’s financial statements in accordance with its regulatory basis of accounting (BARS Manual) was presented. In addition, a separate adverse opinion on the fair presentation with regard to accounting principles generally accepted in the United States of America (GAAP) because the financial statements are prepared using a basis of accounting other than GAAP. It was reported that the audit did not identify any deficiencies in internal control that is considered to be material weakness. Additionally, the results of the tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Minutes of the City of Arlington Audit Exit Conference September 23, 2024
2
Federal Awards An unmodified opinion on the City’s compliance with requirements applicable to its major federal program resulted in no reported findings that are required to be disclosed in accordance with 2 CFR 200.516(a). It was reported that the City complied, in all material respects, with the types of compliance requirements that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2024.
Identification of Major Federal Programs An unmodified opinion on compliance requirements applicable to the COVID-19 Coronavirus State and Local Fiscal Recovery Funds program was selected in the audit of compliance in accordance with Government Auditing Standards and the Uniform Guidance of which no findings were reported. Ms. Davies provided information on the Financial Health intelligence tool that was utilized to provide a clear picture of the City’s overall financial health. Ms. Davies responded to a question asked by Councilmember Michele Blythe. Discussion followed. The next audit is scheduled to be conducted in Summer 2026. Ms. Kindinger provided closing remarks and thanked Finance Director Shelby Burke, Assistant Finance Director Sheri Amundson, and all other City staff for timely responses to the audit requests and the excellent documentation they provided. She stated they have been a pleasure to work with.
ADJOURNMENT With no further business to be conducted, the special meeting ended at 10:32 a.m. ___________________________________________ Don E. Vanney, Mayor
DRAFT
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Council Chambers 110 East 3rd Street Monday, May 11, 2026
Councilmembers Present: Heather Watland, Rob Toyer, Yvonne Gallardo-Van Ornam, Michele Blythe, Nathan Senff, Tim Abrahamson, and Leisha Nobach.
Council Members Absent: None.
Staff Present: Mayor Don Vanney, Paul Ellis, Shelby Burke, Sheri Amundson, Jim Kelly, Thad Newport, Ameresia Lawlis, Lorene Robinson, Rory Butler, Seth Kinney and Chelsea Brewer.
Also Known to be Present: Kathy Vanney, Randy Nobach, Steven Maisch, Holly Sloan-Buchanan, members of the press and others. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed.
APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None.
WORKSHOP ITEMS – NO ACTION WAS TAKEN
Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.76
Screening and Trees Associate Planner Ameresia Lawlis reviewed an ordinance amending Arlington Municipal Code (AMC) Chapter 20.76. The 2026 AMC Chapter 20.76 Zoning Code Amendment involves administrative updates, clarification of screening types, a simplified screening requirements table based on the zoning rather than the specific use for most situations, and updates to ensure middle housing has no additional requirements than those imposed on single family residences per House Bill 1110. The AMC Chapter 20.76 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1110 and the Middle Housing requirements. The uses table for screening requirements has proven to be difficult to enforce at times and provides for inconsistent landscaping requirements within a given area. Staff propose to simplify the table into zones rather than call out specific uses.
Minutes of the Arlington
City Council Workshop
Minutes of the City of Arlington City Council Workshop April 13, 2026
Page 2 of 5
Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.94
Annexations Associate Planner Ameresia Lawlis reviewed an ordinance amending Arlington Municipal Code (AMC) Chapter 20.94. The 2026 AMC Chapter 20.94 Zoning Code Amendment involves administrative updates and revisions to reflect the state’s most recent updates to the Boundary Review Board requirements. The AMC Chapter 20.94 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1304. This included revisions to sections 20.94.110 and 20.94.120 regarding the Boundary Review Board process.
Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.98 State
Environmental Policy Act (SEPA) Associate Planner Ameresia Lawlis reviewed an ordinance amending Arlington Municipal Code (AMC) Chapter 20.98. The 2026 AMC Chapter 20.98 Zoning Code Amendment involves updating section 20.98.090 to mirror the state’s flexible thresholds for categorical exemptions. Additional supplemental documents to be added in line with the most current reference documents. Updates are also proposed for 20.98.210 to provide clarification of State Environmental Policy Act decision appeals and provide additional decision types per the Washington State Administrative Code (WAC) 197.11.680. The AMC Chapter 20.98 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department proposed this update to provide more clarity around SEPA appeals and update thresholds to be in line with the state’s threshold limits.
Arlington/Marysville Interlocal Agreement for Project Cascade Development Services Engineering Manager Thad Newport presented the draft Interlocal Agreement and PowerPoint presentation for Project Cascade to Council for discussion. Project Cascade is a proposed development of an approximate 1.2+/- million sq. ft. warehouse/distribution type facility on contiguous parcels and crosses the city limits lines of Arlington and Marysville. Since the proposed development of a single building will be built across the city limits of Arlington and Marysville, an Interlocal Agreement between Arlington and Marysville will be necessary to address several issues of jurisdiction, permitting responsibilities and development standards together with other complimentary issues. The proposed draft is attached and is being presented to both city councils in study sessions (Marysville on 5/4; and Arlington on 5/11) to review the draft language to reach a consensus for the agreement, which would then be brought back for approvals by both councils no later than the first available meeting in June, provided there are not substantive changes by either jurisdiction which would require further review.
The subject site(s) is located in the southeast corner of the city within the Cascade Industrial Center (see attached site plan). Approximately 85-+% of the project will lie within the City of
Minutes of the City of Arlington City Council Workshop April 13, 2026
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Arlington and the balance within the City of Marysville. The anticipated project opening date is 2029. Discussion followed with Mr. Newport answering Council questions.
Community Aviation Revitalization Board (CARB) Electric Sweeper Loan – Offer
Acceptance and Resolution Airport Operations Coordinator Lorene Robinson reviewed the Community Aviation Revitalization Board (CARB) Electric Sweeper Loan Offer Acceptance and Resolution. Airport staff applied for and were awarded a Community Aviation Revitalization Board (CARB) loan for the purchase of an electric airport sweeper in the amount of $353,242. The CARB loan program is a financing tool that helps public-use airports fund eligible capital projects and equipment purchases. Staff is requesting Council approve the CARB loan for the procurement of an electric sweeper in the amount of $353,242 (plus interest), with an annual interest rate of 2 percent and a five-year repayment term. Loan payments will be made annually, beginning in June 2027. The proposed electric sweeper will support existing Foreign Object Debris (FOD) removal efforts and provide equipment dedicated specifically for airfield use. It will improve airfield safety by offering a more effective, reliable, and environmentally responsible method of debris removal, helping reduce the risk of aircraft damage and operational disruptions. Over time, an electric sweeper will also reduce operational costs by lowering fuel and maintenance expenses. In addition, an electric sweeper advances Washington State environmental and sustainability objectives by reducing greenhouse gas emissions and lowering noise levels compared to a traditional fuel powered sweeper. Note: The City of Arlington was granted a 60-day extension from the April 30, 2026 date stated in the documents. Airport staff have historically relied on available maintenance equipment and airfield inspections to support FOD removal operations. The city currently has a fuel powered sweeper that is shared among departments; however, it is not dedicated solely to airport operations. Additionally, the current sweeper must be outfitted with plastic brushes before use on the airfield which increases time spent switching brush heads for street use vs. airfield use. As airfield maintenance needs have increased, staff identified the need for a dedicated airport sweeper to improve the efficiency of debris removal on airfield surfaces. Discussion followed with Ms. Robinson answering Council questions.
Contract Amendment #7 to the SCJ Alliance Contract for the Island Crossing
Roundabout Public Works Director Jim Kelly reviewed the Contract Amendment #7 to the SCJ Alliance Contract for the Island Crossing Roundabout. Staff is requesting to amend the existing contract with SCJ Alliance for design of the SR-530 and Smokey Point Boulevard roundabout.
In 2019 the City of Arlington, Snohomish County and the Stillaguamish Tribe of Indians partnered together design and construct a roundabout the intersection of SR-530 and Smokey Point Boulevard. The City took the lead role in this partnership and entered into a contract with SCJ Alliance for design and permitting of the proposed roundabout. Staff secured funding in 2025 from the Transportation Improvement Board to move forward with
Minutes of the City of Arlington City Council Workshop April 13, 2026
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construction. Amendment #7 will update the design, complete the environmental permit process and provide assistance through construction; a summary of project change orders is below. (Note: Amendments 2, 4, 5, and 6 were time extension only) Base Contract $ 268,025.00 Amendment #1 $ 40,375.00 (Add WSDOT ITS, Wat-Sew utilities, & GeoTech) Amendment #3 $ 105,882.00 (Revive project in 2023, add NEPA & ROW Coordination) Amendment #7 $ 99,076.64 (Revive project in 2026, final design, construction support) Revised Contract $ 513,358.64 Discussion followed with Mr. Kelly answering Council questions.
Lodging Tax Advisory Committee (LTAC) Finance Director, Shelby Burke presented the draft 2027 Lodging Tax Funding Application for Council review and feedback to identify any additional changes before it is released to applicants. The anticipated timeline is as follows:
• Application released to the public: May 15, 2026
• Application due date: June 30, 2026
• LTAC funding recommendations presented to Council for action: August 3, 2026
• Contracts mailed to successful applicants: Week of August 11, 2026 At the October 2025 Council retreat, the application was included on the agenda for discussion and input. Since that time, the application has been revised based on recommendations from the Council and the Lodging Tax Advisory Committee (LTAC). Discussion followed with Ms. Burke answering Council questions.
ADMINISTRATOR AND STAFF REPORTS None.
MAYOR’S REPORT Mayor Vanney stated that he attended the ribbon cutting for D-Bat Baseball and Softball Training facility in Smokey Point.
COMMENTS FROM COUNCILMEMBERS Councilmember Tim Abrahamson attended the Washington State Audit Exit Meeting for the City and expressed his appreciation and continued support for the Finance Department and acknowledged their excellent work with the audit. Councilmember Michele Blythe acknowledged her attendance at the Washington State Audit Exit Meeting and expressed her thoughts on the meeting. She also provided an update on her attendance at the Alliance Housing Authority (AHA) and a ride-along with the Arlington Police Department.
PUBLIC COMMENT None.
Minutes of the City of Arlington City Council Workshop April 13, 2026
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REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following items on the Consent Agenda for the May 18, 2026 Council meeting: 1. Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.76 Screening and Trees 2. Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.94 Annexations 3. Ordinance Approving Amendment to Arlington Municipal Code Chapter 20.98 State Environmental Policy Act (SEPA) 5. Community Aviation Revitalization Board (CARB) Electric Sweeper Loan – Offer Acceptance and Resolution 6. Contract Amendment #7 to the SCJ Alliance Contract for the Island Crossing Roundabout
EXECUTIVE SESSION None.
ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:43 p.m. _________________________________________ Don E. Vanney, Mayor
City of Arlington Council Agenda Bill Item: CA #2 Attachment B
COUNCIL MEETING DATE: 05/18/2026 SUBJECT: Accounts Payable Claims Approval ATTACHMENTS: Claims Approval DEPARTMENT OF ORIGIN Finance: Shelby Burke, Finance Director 360-403-3423 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: Claims approval for May 18th, 2026 Council Meeting
HISTORY:
ALTERNATIVES:
RECOMMENDED MOTION: Consent agenda approval.
City of Arlington
May 18th, 2026 Council Meeting
Claims Certification:
We, the undersigned City Council of the City of Arlington, Washington, do hereby certify that
the merchandise or services hereinafter specified have been received and that:
Approval of EFT/ACH Payments and Claims Checks #115826 through #115900, dated April
21st, 2026 through May 4th, 2026 in the amount of $1,416,112.91,
Approval of Payroll EFT Payments and Check #30495 through #30499 dated April 1st, 2026,
through April 30th, 2026, in the amount of $1,838,542.07.
City of Arlington Council Agenda Bill CA # 3 Attachment
COUNCIL MEETING DATE: May 18, 202SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.76 Screening & Trees ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The 2026 AMC Chapter 20.76 Zoning Code Amendment involves administrative updates, clarification of screening types, a simplified screening requirements table based on the zoning rather than the specific use for most situations, and updates to ensure middle housing has no additional requirements than those imposed on single family residences per House Bill 1110. HISTORY: The AMC Chapter 20.76 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1110 and the Middle Housing requirements. The uses table for screening requirements has proven to be difficult to enforce at times and provides for inconsistent landscaping requirements within a given area. Staff propose to simplify the table into zones rather than call out specific uses. ALTERNATIVES: Remand to staff for additional information RECOMMENDED MOTION: I move to approve the ordinance amending AMC Chapter 20.76 and authorize the Mayor to sign the ordinance.
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New or Renamed Table of Contents Code Sections:
•Table 20.76-1 Screening Requirements
o Table of Screening Requirements added rather than being under anothersection
New Language Sections:
•20.76.040 Descriptions of Screens
o (d) Added a “Type” matching the landscaping requirements of Single FamilyResidential and Middle Housing.
o (e) Previously this was described under 20.76.090(b), however for consistency,it has been added as a “Type”. When it should be utilized is still located under20.76.090 Special Screening Requirements.
•20.76.090 Special Screening Requirements
o This section was completely rewritten for consistency and consistency.
o (d) was added to provide clear screening requirements for drive aisles andparking lots that are consistent with the intended design requirements.
o (e) was also added to provide clear screening requirements for outdoor storageand mechanical equipment that is consistent with the current designrequirements.
•Table 20.76-1 Screening Requirements
o This table replaced the previous table of screening requirements. The intent ofthis new table is to provide requirements based on the zone designation ratherthan a speci�ic use in most cases. This will allow for a more consistent outcomeof development design and reduce unnecessary requirements for similarand/or expected uses within each area. Screening types were determined byusing the most common “type” currently required for uses in that speci�ic zone.Certain uses that are especially incompatible are still addressed separatelyunder 20.76.090.
Updated Language Sections:
•20.75.020 General Screening Standards
o (a) clari�ied that Single Family and Middle Housing types do not have toprovide screening in the same way as other uses. The intent for single familyhousing was already provided; however middle housing was added per therequirements of HB 1110.
AMC Chapter 20.76 – SCREENING AND TREES
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
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o (b) Single Family Residential and Middle Housing requirements were calledout here as a general standard. This requirement for single family waspreviously only referenced in the shading part of this chapter.
o (c) This language was previously referenced in 20.76.030(b) but was movedand revised for consistency with the chapter.
•20.76.040 Descriptions of Screens
o (a) Renamed and provided simpli�ied, clearer requirements.
o (b) Renamed and provided simpli�ied, clearer requirements.
o (c) Renamed and provided simpli�ied, clearer requirements.
•20.76.060 Flexibility in Administration Required
o (a) Revised the Table of Screening Requirements reference.
o (c) Revised the Table of Screening Requirements reference.
o (d) Revised the Table of Screening Requirements reference.
•20.76.070 Combination Uses
o (a) Revised the Table of Screening Requirements reference.
•20.76.124 Shade Trees on Lots
o (b) Language revised to be based on Single Family Residential and MiddleHousing only rather than all residential zones. This ensures non-residentialuses within a residential zone provide appropriate screening.
Removed Language Sections:
•20.76.030 Compliance with Screening Standards
o This section was removed and portions that were applicable were moved tomore appropriate sections to provide clarity in this chapter and removeunnecessary language.
•20.76.090 Special Screening Requirements
o This section was completely rewritten for clarity and consistency.
•Table 20.76-1 Screening Requirements
o This section was completely rewritten for clarity and consistency.
•HB1110 Growth Management Act – Minimum Development Densities in ResidentialZones
•RCW 36.70A.635 Minimum Residential Density
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0035
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CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
A. INTRODUCTION The AMC Chapter 20.76 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.76 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.76 Zoning Code Amendment involves administrative updates, clarification of screening types, a simplified screening requirements table based on the zoning rather than the specific use for most situations, and updates to ensure middle housing has no additional requirements than those imposed on single family residences per House Bill 1110.
Community and Economic Development Planning Division th
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
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C.REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS1.SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2.PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary
E-7.3 Enhance urban tree canopy to support ecological function, community resilience, mitigate urban heat, manage stormwater, conserve energy, improve mental and physical health, and strengthen economic prosperity. E-10.2 Use landscape buffers or vegetated low impact development facilities to serve as a visual screen between rights-of-way and industrial uses, filter suspended particulates, absorb air pollutants, and reduce noise. LU-2 Ensure equitable access to City resources and programs through proactive and transparent outreach efforts, completed on multiple platforms, and where appropriate, in multiple languages. LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-5.3 Separate industrial uses from incompatible land uses by utilizing transitional zoning, required setbacks and buffer areas, and other techniques to lessen impacts on adjacent uses. LU-9.2 Develop design standards and land use regulations to ensure compatibility of residential densities and surrounding non-residential uses.
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
Page 4 of 4
Regulation Meets 20.96.130 Planning Commission Review of Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city council for review and decision.
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1)The proposed amendment is consistent withthe goals, objectives, and policies of theComprehensive Plan, the Multi-County PlanningPolicies, County Planning Policies, and the GrowthManagement Act, RCW Chapter 36.70A; and(2)The proposed change is necessary to furtherthe public interest based on present needs andconditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d)RECOMMENDATIONWorkshop; discussion only. At the May 18, 2026, City Council Meeting, the recommended motion will be “I move to approve the ordinance amending AMC Chapter 20.76 and authorize the Mayor to sign the ordinance”.
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0048
AMC CHAPTER 20.76, Screening and Trees Zoning Code Amendment
•This is a city-initiated zoning code amendment that involves administrative updates, clarification of
screening types, a simplified screening requirements table based on the zoning rather than the
specific use for most situations, and updates to ensure middle housing has no additional requirements
than those imposed on single family residences.
SUMMARY:
This proposed amendment involves revisions to:
•AMC 20.76.020, General Screening Standard.
o Updated Single Family Residential and Middle Housing specific regulations to be in line with
State requirements.
o Moved language from 20.76.030(b) and clarified for consistency.
•AMC 20.76.040 Descriptions of Screens.
o Renamed and provided simplified, clearer requirements for sections (a) – (c).
•AMC 20.76.060 Flexibility in Administration Required.
o Revised the Table of Screening Requirements references.
•AMC 20.76.070 Combination Uses.
o Revised a Table of Screening Requirements reference.
•AMC 20.76.124 Shade Trees on Lots.
o Revised language in section (b) to be based on Single Family Residential and Middle Housing
uses rather than all residential zoning designations.
New sections added:
•AMC 20.76.040 Description of Screens.
o Added (d) to provide clear requirements regarding screening of drive isles and parking lots.
o Added (e) to provide requirements regarding screening of outdoor storage and mechanical
equipment.
•AMC Table 20.76-1 Screening Requirements
o New table with simplified screening requirements based on zoning rather than specific use.
Sections Removed:
•AMC 20.76.030 Compliance with Screening Standards.
•AMC 20.76.090 Special Screening Requirements
o Complete section rewrite
•AMC Table 20.76-1 Screening Requirements
o Complete table rewrite
-2 -
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Herald, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1.Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2.Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3.Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4.City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5.City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6.The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
Washington State Legislation or Other Requirements: House Bill 1110 and RCW 36.70A.635
Purpose and Intent of Amendment: The proposed amendments are administrative in nature and are intended to
simplify screening requirements, improve clarity and internal consistency within the code, and ensure compliance
with state requirements, including House Bill 1110.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: E-7.3, E-10.2, LU-2, LU-2.1, LU-5.3 and LU-9.2. The Planning Commission finds that the proposed
amendments are consistent with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by improving the
clarity, consistency, and usability of development regulations while maintaining alignment with current state
law.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.76, Screening and Trees, Zoning Code
Amendment, PJ25-0048.
- 3 -
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 29th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.76
OF THE ARLINGTON MUNICIPAL CODE REGARDING SCREENING AND TREES
UNDER CITY PLANNING NO. PJ25-0048
WHEREAS, the city has proposed an update to the Screening and Trees regulations to the
City zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.76.020 shall be hereby amended as
follows:
20.76.020 General Screening Standards.
(a) Every development, except for Single Family Residential and Middle Housing, shall
provide sufficient screening, as provided in §20.76-1 (Table of Screening
Requirements), so that:
(1) Neighboring properties are shielded from any adverse external effects of that
development;
(2) The development is shielded from the negative impacts of adjacent uses such as
streets or railroads.
(b) Single Family Residential and Middle Housing shall be required only to plant at least
(1) tree in the front yard and (1) tree in the back yard.
(c) §20.76-1 (Table of Screening Requirements) represent the zones from AMC 20.36, and
the screening type letter designations refer to types of screening as described in
§20.76.040 (Descriptions of Screens). This table indicates the type of screening that is
ORDINANCE NO. 2026-XXX 2
presumptively required within each zone. Where such screening is required, only the
property under application for development is responsible for installing the screening.
To determine the type of screening a proposed new development must install, find the
proposed use in zone within the table to determine frontage landscaping and side/rear
property lines.
Section 02. Arlington Municipal Code section 20.76.030 shall hereby be repealed:
20.76.030 Compliance With Screening Standard.
(a) Except as modified per §20.76.090 (Special Screening Requirements), the table set forth in
§20.76.050 (Table of Screening Requirements), in conjunction with the explanations in
20.76.040 (Descriptions of Screens) concerning the types of screens, establishes screening
requirements that presumptively satisfy the general standards established in §20.76.020
(General Screening Standard). However, this table is only intended to establish a presumption
and should be flexibly administered in accordance with §20.76.060 (Flexibility in
Administration Required).
(b) The Table of Screening Requirements (§20.76.050) represent the allowed uses of the Tables
of Permissible Uses (§20.40), and the screening type letter designations refer to types of
screening as described in §20.76.040 (Descriptions of Screens). This table indicates the type
of screening that is presumptively required between two uses. Where such screening is
required, only the property under application for development is responsible for installing
the screening. To determine the type of screening a proposed new development must install,
find the proposed use in the table to determine frontage landscaping and side/rear property
lines.
(c) If, when the analysis described in Subdivision (b) is performed, the burdened use is an existing
use but the required screening is not in place, then this lack of screening shall constitute a
nonconforming situation, subject to all the provisions of Chapter 20.32 (Nonconforming
Situations) of this Title.
(d) Notwithstanding any other provision of this chapter, a multi-family development shall be
required, at the time of construction, to install any screening that is required between it and
adjacent existing uses according to the table set forth in §20.76.050 (Table of Screening
Requirements).
(e) Developments in the Old Town Business Districts 1, 2, and 3 shall be exempt from the
screening requirements of §20.76.050 (Table of Screening Requirements) pertaining to
screening along streets where the buildings abut the sidewalk.
(f) Developments in the Old Town Residential District shall comply with the Old Town Residential
Design Standards.
Section 03. Arlington Municipal Code section 20.76.040 shall be hereby amended as
follows:
20.76.040 Description of Screens
The following three basic types of screens are hereby established and are used as the
basis for the Table of Screening Requirements set forth in Table 20.76-1 Screening
ORDINANCE NO. 2026-XXX 3
Requirements§20.76.050 (Table of Screening Requirements).
(a)Opaque Screen, Type A – Heavy Perimeter Screening. A screen that is opaque from
the ground to a height of at least six feet, with intermittent visual obstructions from
the opaque portion to a height of at least twenty feet. The width shall be a minimum
of five feet wide, but may be increased if, in the opinion of the permit-issuing
authority, it is needed to better insulate or isolate uses; and in all cases be a minimum
of ten feet along street frontages where required. An opaque screen is intended to
exclude all visual contact between uses and to create a strong impression of spatial
separation. The opaque screen may be composed of a wall, fence, landscaped earth
berm, native vegetation, drought-tolerant vegetation, vegetated LID facilities, or
existing vegetation. Compliance of vegetative screens or native vegetation will be
judged based on the average mature height and density of foliage of the subject
species, or field observation of existing vegetation. The opaque portion of the screen
must be opaque in all seasons of the year. At maturity, the portion of intermittent
visual obstructions should not contain any completely unobstructed openings more
than ten feet wide. The portion of intermittent visual obstructions may contain
deciduous plants. Suggested planting patterns that will achieve this standard are
included in the development design standards and the public works' construction
standards and specifications
(1)The purpose of Type A landscaping is to provide extensive visual separation along
property lines between potentially conflicting land uses.
(2)Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 6 feet at a width of 5 feet and
intermittently up to 20 feet with spacing no more than 10 feet.
(A)Trees: Consisting of at least 75% evergreen along the applicable property
lines.
(B)Shrubs: As necessary to ensure there are no unobstructed openings from
grade up to a height of 6 feet and be at least five feet wide.
(C)Screening walls of fences of at least 6 feet may be utilized in place of
vegetation.
(b)Semi-Opaque Screen, Type B – Moderate Perimeter Screening. A screen that is
opaque from the ground to a height of three feet, with intermittent visual obstruction
from above the opaque portion to a height of at least twenty feet. The width shall be
a minimum of five feet wide, but may be increased if, in the opinion of the permit-
issuing authority, it is needed to better insulate or isolate uses; and in all cases be a
minimum of ten feet along street frontages where required. The semiopaque screen
is intended to partially block visual contact between uses and to create a strong
impression of the separation of spaces. The semi-opaque screen may be composed of
a wall, fence, landscaped earth berm, native vegetation, drought-tolerant vegetation,
vegetated LID facilities, or existing vegetation. Compliance of vegetative screens or
native vegetation will be judged based on the average mature height and density of
foliage of the subject species, or field observation of existing vegetation. At maturity,
the portion of intermittent visual obstructions should not contain any completely
unobstructed openings more than ten feet wide. The zone of intermittent visual
ORDINANCE NO. 2026-XXX 4
obstruction may contain deciduous plants. Suggested planting patterns that will
achieve this standard are included in the development design standards and the
public works' construction standards and specifications.
(1)The purpose of Type B landscaping is to enhance the streetscapes, provide a
moderate visual separation between uses and zoning districts and allow views to
building entryways and signage.
(2)Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 3 feet at a width of 5 feet and
intermittently up to 10 feet with spacing to more than 10 feet.
(3)Plant materials shall include the following:
(A)Trees: A mix of deciduous and evergreen trees.
(B)Shrubs: One shrub per 4 linear feet.
(C)Groundcover: May include plant and non-plant material to cover all areas not
otherwise covered by trees and shrubs.
(c)Intermittent Screen, Type C – Light Perimeter Screening. A screen composed of
intermittent visual obstructions from the ground to a height of at least twenty feet.
The width shall be a minimum of five feet wide, but may be increased if, in the opinion
of the permit-issuing authority, it is needed to better insulate or isolate uses; and in
all cases be a minimum of ten feet along street frontages where required. The
intermittent screen is intended to create the impression of a separation of spaces
without necessarily eliminating visual contact between the spaces. It may be
composed of native vegetation or existing vegetation. Compliance of vegetative
screens or native vegetation will be judged based on the average mature height and
density of foliage of the subject species, or field observation of existing vegetation. At
maturity, the portion of intermittent visual obstructions should not contain any
completely unobstructed openings more than ten feet wide. The screen may contain
deciduous plants. Suggested planting patterns that will achieve this standard are
included in the development design standards and the public works' construction
standards and specifications.
(1)The purpose of Type C landscaping is to enchance the streetscapes, provide a light
visual separation between uses and zoning districts and allow views to building
entryways and signage.
(2)Landscaping shall be installed and maintained so that, at maturity, there is
intermittent screening from grade up to 20 feet at a width of 5 feet.
(3)Plant material shall include the following:
(A)Trees: A mix of deciduous and evergreen trees.
(B)Shrubs: One shrub per 7 linear feet.
(C)Groundcover: May include plant and non-plant material to cover all areas not
otherwise covered by trees and shrubs.
(d) Type D – Single Family Residential, Accessory Dwelling Units and Middle Housing
(4)The purpose of Type D landscaping is to ensure uniformity of the streetscape in
the residential zone and provide shaing for the residences in both the front and
rear yard.
ORDINANCE NO. 2026-XXX 5
(5)Screening shall include the following:
(A)Trees: At least 1 tree in the front yard and 1 tree in the back yard.
(e)Type E – Incompatible Use Screening.
a.The purpose of Type E landscaping is to minimize all noise contact between uses
and create a strong impression of visual separation between two incompatible
uses.
b.Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 30 feet at a width of 30 feet.
c.Screening shall include the following:
i.Trees: Consisting of at least 75% evergreen trees along the applicable
property lines growing to a height of at least 30 feet at maturity. The
retention of existing significant trees that are not prone to windthrow is
strongly encouraged.
ii.Shrubs: Shall be installed and maintained with the trees to ensure that at
maturity, there are no unobstructed openings from grade up to a height of
10 feet.
iii.A sound wall may be utilized in place of the landscaping requirement with an
approved Noise Study, at the director’s discretion.
Section 04. Arlington Municipal Code section 20.76.050 shall hereby be repealed:
20.76.050 Table of Screening Requirements.
See Table 20.76-1: Screening Requirements.
Section 05. Arlington Municipal Code section 20.76.060(a), (c) and (d) shall be hereby
amended as follows:
20.76.060 Flexibility in Administration Required
(a)The Council recognizes that because of the wide variety of types of developments and
the relationships between them, it is neither possible nor prudent to establish
inflexible screening requirements. Therefore, as provided in §20.76.030 Compliance
With Screening Standard, the permit-issuing authority may permit deviations from the
presumptive requirements of §20.76-1 (Table of Screening Requirements)§20.76.050
(Table of Screening Requirements) and may either require more intensive or allow
less intensive screening whenever it finds such deviations are more likely to satisfy
the standard set forth in §20.76.020 (General Screening Standard) without imposing
unnecessary costs on the developer.
(c)Whenever the permit-issuing authority allows or requires a deviation from the
presumptive requirements set forth in §20.76-1 (Table of Screening
Requirements)§20.76.050 (Table of Screening Requirements), it shall enter on the
face of the permit the screening requirement that it imposes to meet the standard set
forth in §20.76.020 General Screening Standard and the reasons for allowing or
requiring the deviation.
ORDINANCE NO. 2026-XXX 6
(d)If the permit-issuing authority concludes, based upon information it receives in the
consideration of a specific development proposal, that a presumption established by
§20.76-1 (Table of Screening Requirements)§20.76.050 (Table of Screening
Requirements) is erroneous, it shall initiate a request for an amendment to the Table
of Screening Requirements in accordance with the procedures set forth in Chapter
20.96, Amendments.
Section 06. Arlington Municipal Code section 20.76.070(a) shall be hereby amended
as follows:
20.76.070 Combination Uses.
(a) In determining the screening requirements that apply between a combination use and
another use, the permit-issuing authority shall proceed as if the principal uses that
comprise the combination use were not combined and reach its determination
accordingly, relying on the table set forth in §20.76-1 Table of Screening
Requirements§20.76.050 (Table of Screening Requirements) interpreted in the light of
§20.76.060 (Flexibility in Administration Required). The developer shall be required to
install the strictest form of screening required by any one of these principal uses.
Section 07. Arlington Municipal Code section 20.76.090 shall be hereby repealed
and reenacted as follows:
20.76.090 Special Screening Requirements.
(a)Due to the potential for significantly worse adverse impacts between the following non-
compatible uses, in addition to the other requirements of this chapter Type E screening shall
be maintained along common boundaries between the following:
(1)All uses adjacent to Interstate 5
(b)Due to the potential for significantly worse adverse impacts from the following uses, in
addition to the other requirements of this chapter, Type A screening will be required on all
sides.
a.Scrap Materials Salvage Yards, Junkyards, Automobile Graveyards, and Automobile
Recycling Facilities
b.Crematorium
c.Soil processing, mining, quarrying operations, including on-site sales of product
d.Solid Waste Facilities
e.Parking of vehicles or storage of equipment outside enclosed structures, where vehicles
or equipment are owned and used by the person making use of the lot
f.Utility Facilities
g.Wireless Communication Facilities
(c)Type A screening shall be required for any non-residential use proposed abutting an existing
residential use or residential zone. For the purposes of this section, where a road separates
the zoning districts or uses, the properties are not considered to abut.
(d)Parking Areas and Drive-Thru Lanes located between the building and the public right-of-way
shall require a 3 & ½ foot tall screen wall or opaque hedge.
ORDINANCE NO. 2026-XXX 7
(e)Outdoor storage and mechanical equipment shall be screened from abutting public and
private streets and from adjacent properties with the use of opaque evergreen plant material,
opaque fencing or a wall not less than the height of the storage or equipment.
Section 08. Arlington Municipal Code Table 20.76-1 shall hereby be repealed and
reenacted as follows:
Table 20.76-1 Screening Requirements
Zone Frontage Landscaping Side Property Lines Rear Property Line
Residential Ultra Low Capacity (RULC) Type C/D Type A Type A
Residential Low Capacity (RLC) Type C/D Type A Type A
Residential Moderate Capacity (RMC) Type C/D Type A Type A
Residential Medium Capacity Type C/D Type B Type B
Residential High Capacity (RHC) Type C/D Type B Type B
Old Town Residential District (OTRD) See Old Town Residential Design Standards
Old Town Business District I, II, & III
(OTBD) See Old Town Business District Design Standards
General Commercial (GC) Type C Type B Type B
Highway Commercial (HC) Type C Type B Type B
Commercial Corridor (CC) See AMC 20.110 Mixed Use Development Regulations
Business Park (BP) Type C Type B Type B
Light Industrial (LI) Type B Type B Type B
General Industrial (GI) Type B Type B Type B
Public/Semi Public (P/SP) Type C Type C Type C
Medical Services (MS) Type C Type C Type C
AF (Aviation Flightline) Type C N/A N/A
Section 09. Arlington Municipal Code section 20.76.124(a) shall be hereby amended as
follows:
(a)The minimum number of required trees depends on the Zoning District in which the
site falls, as follows:
1.Residential Ultra Low Capacity, Residential Low Capacity, Residential Moderate
Capacity, Residential Medium Capacity, and Old Town Residential –Single Family
Residential and Middle Housing uses - 2 trees per lot.
2.All other zoning districts uses – The tree requirement is satisfied by compliance
with §20.76.020 (General Screening Standard), §20.76.090 (Special Screening
ORDINANCE NO. 2026-XXX 8
Requirements), §20.76.110 (Required Trees Along Dedicated Streets), and
§20.76.130 (Shade Trees in Parking Areas).
Section 10. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 11. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill CA # 4 Attachment
COUNCIL MEETING DATE: May 18, 2026 SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.94 Annexations ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The 2026 AMC Chapter 20.94 Zoning Code Amendment involves administrative updates and revisions to reflect the state’s most recent updates to the Boundary Review Board requirements.
HISTORY: The AMC Chapter 20.94 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1304. This included revisions to sections 20.94.110 and 20.94.120 regarding the Boundary Review Board process.
ALTERNATIVES: Remand to staff for additional information RECOMMENDED MOTION: I move to approve the ordinance amending AMC Chapter 20.94 and authorize the Mayor to sign the ordinance.
Page 1 of 1
New or Renamed Table of Contents Code Sections:
o None
New Language Sections:
o None
Updated Language Sections:
•20.94.060 Sixty Percent (60%) Petition – Notice of Intention to Annex.
o Corrected a misspelling.
•20.94.110 Boundary Review Board Filing for Notice of Intention to Annex.
o Spelled out Boundary Review board rather than “BRB”, as the �irst reference tothe board.
•20.94.100 Boundary Review Board Review Period
o Updated language for clarity and consistency with state regulations
•20.94.120 Boundary Review Board Hearing.
o Updated language for clarity and consistency with state regulations
Removed Language Sections:
o None
•HB 1304 Boundary Review Boards – Notice of Intention Effective Filing Date
AMC Chapter 20.94 – ANNEXATIONS
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 1 of 4
CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
A. INTRODUCTION The AMC Chapter 20.94 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.94 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.94 Zoning Code Amendment involves updates to Sections 20.94.110 and 20.94.120 regarding the Boundary Review Board process per House Bill 1304.
Planning Division th
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 2 of 4
C. REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS 1. SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2. PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-10.2 Adopt and maintain development regulations that ensure growth is consistent with State and County laws;
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 4 of 4
Regulation Meets Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1) The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, the Multi-County Planning Policies, County Planning Policies, and the Growth Management Act, RCW Chapter 36.70A; and (2) The proposed change is necessary to further the public interest based on present needs and conditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d) RECOMMENDATION Workshop; discussion only. At the May 18, 2026, City Council Meeting, the recommended motion will be “I move to approve the ordinance amending AMC Chapter 20.94 and authorize the Mayor to sign the ordinance”.
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0050
AMC CHAPTER 20.94, Annexations Zoning Code Amendment
•This is a city-initiated zoning code amendment that involves administrative edits and revisions for
consistency with state law.
SUMMARY:
This proposed amendment involves revisions to:
•AMC 20.94.060 Sixty Percent (60%) Petition – Notice of Intention to Annex.
o Revised “meets” to “metes”
•AMC 20.94.100 Boundary Review Board Filing for Notice of Intention to Annex
o Spelled out “Boundary Review Board” in place of “BRB”.
•AMC 20.94.110 Boundary Review Board Review Period
o Revised language and clarified language in line with HB 1304.
•AMC 20.94.120 Boundary Review Board Hearing
o Revised language and clarified language in line with HB 1304.
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Herald, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1.Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2.Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3.Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4.City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5.City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6.The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
-2 -
Washington State Legislation or Other Requirements: House Bill 1304
Purpose and Intent of the Amendment: The proposed amendments are administrative in nature and are intended
to improve clarity and ensure consistency with state law, including House Bill 1304, particularly as it relates to
Boundary Review Board procedures.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: LU-2.1 and LU-10.2. The Planning Commission finds that the proposed amendments are consistent
with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by ensuring that
annexation procedures are clear, consistent, and aligned with current state law.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.94, Annexations, Zoning Code
Amendment, PJ25-0050.
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 27th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.94
OF THE ARLINGTON MUNICIPAL CODE REGARDING ANNEXATIONS
UNDER CITY PLANNING NO. PJ25-0050
WHEREAS, the city has proposed an update to the Annexations regulations to the City
zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.94.060(a)(4) shall be hereby amended
as follows:
(4) Certified Legal Description and Map showing a meets metes and bounds continuous
boundary description from a licensed surveyor.
Section 02. Arlington Municipal Code section 20.94.100 shall be hereby amended as
follows:
20.94.100 Boundary Review Board Filing for Notice of Intention to Annex
(a)The applicant shall submit a check to the city, addressed to Snohomish County in the
amount of the current filing fee per the Boundary Review Board.
(b)City of Arlington staff prepares the Notice of Intention to Annex per Snohomish
County and the BRB requirements. The submission is sent by certified mail and by
email to the BRB contact.
ORDINANCE NO. 2026-XXX 2
Section 03. Arlington Municipal Code section 20.94.110 shall be hereby amended as
follows:
20.94.110 Boundary Review Board Review Period.
(a)The BRB Chief Clerk has 30 calendar days from application to complete the sufficiency
review.
(b)The BRB has 45 calendar days from the effective filing date to review the Notice of
Intention to Annexation and determine whether a hearing is required or issue a
decision.
(c)The BRB reviews the application for consistency with Snohomish County regulations,
the assessor’s office, and the growth management act.
Section 04. Arlington Municipal Code section 20.94.120 shall be hereby amended as
follows:
20.94.120 Boundary Review Board Hearing.
(a) If the BRB requests a Hearing a hearing is requested by the board, affected parties or
stakeholders and confirmed by the board, the hearing is scheduled at the earliest date
available of the BRB.
(b) A representative of the City and the applicant are required to attached the hearing.
(c) The BRB shall issue a decision within 120 days of the hearing request.
Section 05. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 06. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
ORDINANCE NO. 2026-XXX 3
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill Item: CA # 5 Attachment E COUNCIL MEETING DATE: May 18, 2026 SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.98 State Environmental Policy Act (SEPA) ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner 360-403-3432 EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The 2026 AMC Chapter 20.98 Zoning Code Amendment involves updating section 20.98.090 to mirror the state’s flexible thresholds for categorical exemptions. Additional supplemental documents to be added in line with the most current reference documents. Updates are also proposed for 20.98.210 to provide clarification of State Environmental Policy Act decision appeals and provide additional decision types per the Washington State Administrative Code (WAC) 197.11.680. HISTORY: The AMC Chapter 20.98 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department proposed this update to provide more clarity around SEPA appeals and update thresholds to be in line with the state’s threshold limits.
ALTERNATIVES: Remand to staff for additional information RECOMMENDED MOTION: I move to approve the ordinance amending AMC Chapter 20.98 and authorize the Mayor to sign the ordinance.
Page 1 of 1
New or Renamed Table of Contents Code Sections:
o None
New Language Sections:
•20.98.210 Appeals
o Revised existing language and provided additional procedures regardingapplying for and processing an appeal.
Updated Language Sections:
•20.98.090 Flexible Thresholds for Categorical Exemptions.
o Update to thresholds and corresponding table mirroring the State’s thresholdlimits.
•20.98.200 Substantive Authority
o Added and updated reference documents for consistency
Removed Language Sections:
o None
•None
AMC Chapter 20.98 – STATE ENVIRONMENTAL POLICY ACT (SEPA)
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 1 of 4
CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
A. INTRODUCTION The AMC Chapter 20.98 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.98 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.98 Zoning Code Amendment involves updating section 20.98.090 to mirror the state’s flexible thresholds for categorical exemptions. Additional supplemental documents to be added in line with the most current reference documents. Updates are also proposed for 20.98.210 to provide clarification of State Environmental Policy Act decision appeals and provide additional decision types per the Washington State Administrative Code (WAC) 197.11.680.
Planning Division th
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 2 of 4
C. REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS 1. SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2. PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary E-1.1 Protect and enhance the natural environment while planning for and accommodating growth.
E-5.9 Use the best information available at all levels of planning, especially scientific information, when establishing and implementing environmental standards. E-8.1 Protect, maintain, and enhance elements of the environment including clean water, shoreline areas, open space, natural and scenic resources, and natural vegetation through adopted development regulations and a variety of educational, voluntary, and incentive programs. LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-6.1 Amend and adopt land development regulations as needed to adequately protect the attributes, functions, and amenities of the natural environment in all projected growth scenarios for the City.
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 4 of 4
Regulation Meets Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city council for review and decision.
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1) The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, the Multi-County Planning Policies, County Planning Policies, and the Growth Management Act, RCW Chapter 36.70A; and (2) The proposed change is necessary to further the public interest based on present needs and conditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d) RECOMMENDATION Workshop; discussion only. At the May 18, 2026, Council meeting, the recommended motion will be, “I move to approve the ordinance amending AMC Chapter 20.98 and authorize the Mayor to sign the ordinance.”
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0051
AMC CHAPTER 20.98, State Environmental Policy Act (SEPA) Zoning Code Amendment
• This is a city-initiated zoning code amendment that involves administrative edits and revisions for
consistency with state law.
SUMMARY:
This proposed amendment involves revisions to:
• AMC 20.98.090 Flexible Thresholds for Categorical Exemptions.
o Increased threshold limits
• AMC 20.98.200 Substantive Authority
o Revised (c) to clarify International Building Code vs general Building Code
o Added Shoreline Master Plan
• AMC 20.94.210 Appeals
o Revised existing language and provided additional procedures regarding applying for and
processing an appeal.
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Hearld, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1. Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2. Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3. Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4. City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5. City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6. The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
- 2 -
Washington State Legislation or Other Requirements: None
Purpose and Intent of Amendment: The proposed amendments are administrative in nature and are intended to
align local regulations with state SEPA requirements, update categorical exemption thresholds, and clarify
procedures related to appeals and substantive authority.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: E-1.1, E-5.9, E-8.1, LU-2.1, LU-6.1. The Planning Commission finds that the proposed amendments
are consistent with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by ensuring
environmental review procedures remain current, clear, and consistent with state regulations.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.98, State Environmental Policy Act
(SEPA), Zoning Code Amendment, PJ25-0051.
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 29th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.98
OF THE ARLINGTON MUNICIPAL CODE REGARDING STATE ENVIRONMENTAL POLICY ACT (SEPA)
UNDER CITY PLANNING NO. PJ25-0051
WHEREAS, the city has proposed an update to the State Environmental Policy Act (SEPA)
regulations to the City zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.98.090(a) shall be hereby amended as
follows:
20.98.090 Flexible Thresholds for Categorical Exemptions
(a) The City establishes the following maximum exempt levels for minor new construction
under WAC 197-11-800 (1)(b) based on local conditions:
(1) For single family residential detached units in WAC 197-11-800 (1)(b)(i): Up to 9 30
dwelling units.
(2) For single family residential attached with the total square footage of less than
1,500 square feet per unit in WAC 197-11-800 (1)(b)(i): Up to 49 100 dwelling units
(3) For multifamily residential units in WAC 197-11-800(1)(b)(ii): Up to 49 200 dwelling
units.
(4) For agricultural structures in WAC 197-11-800 (1)(b)(iii): Up to 10,00040,000
square feet.
ORDINANCE NO. 2026-XXX 2
(5) For office, school, commercial, recreational, service or storage buildings in WAC
197-11-800 (1)(b)(iv): Up to 4,000 30,000 square feet and with associated parking
facilities designed for up to 20 90 parking spaces.
(6) For parking lots in WAC 197-11-800 (1)(b)(iv): Up to 20 90 parking spaces not
associated with a structure.
(7) For landfills and excavations in WAC 197-11-800 (1)(b)(v): Up to 250 1,000 cubic
yards throughout the total lifetime of the fill or excavation and any excavation, fill
or grading necessary for an exempt project in (i), (ii), (iii), or (iv) of this subsection
shall be exempt.
Single Family Residential - Detached Up to 9 30 units
Single Family Residential Attached with the total
square footage of less than 1,500 square feet per
unit
Up to 49 100 units
Multi-Family Residential or Mixed-Use
Development Up to 49 200 units
Barn, Loafing Shed, Farm Equipment Storage,
Produce Storage or Packing Structure Up to 10,000 40,000 square feet
Office, School, Commercial, Recreational, Service,
Storage Building, Parking Facilities
Up to 4,000 30,000 square feet of
gross floor area and up to 20 90
associated parking spaces
Parking Facilities not associated with a structure Up to 20 90 parking spaces
Fill or Excavation Up to 250 1,000 cubic yards
Section 02. Arlington Municipal Code section 20.94.200(d)(3) shall be hereby amended
as follows:
(3) The City adopts by reference the policies in the following City codes, ordinances,
resolutions, and plans, as may be amended:
(A) AMC Title 20, the City’s Land Use Code;
(B) The City’s Comprehensive plan;
(C) International Building Code and related codes;
(D) AMC Chapter 13.28, Stormwater Management;
(E) Shoreline Master Plan
(E) (F) Park and recreation plan;
(F) (G) Airport master plan and related regulations;
(G) (H) County health district regulations;
(H) (I) Public Works construction standards;
(I) (J) Water, sewer and other utility ordinances and regulations;
(J) (K) Uniform Fire Code;
(K) (L) Any Interlocal Agreements regarding reciprocal mitigation/impact fees.
ORDINANCE NO. 2026-XXX 3
Section 03. Arlington Municipal Code section 20.98.210 shall be hereby amended as
follows:
20.98.210 Appeals.
(a) The City establishes the following administrative appeal procedures under RCW
43.21C.075 and WAC 197-11-680:
(1) An agency or person may appeal the City’s procedural compliance with WAC Chapter
197-11 for issuance of the following:
(A) A final Determination of Nonsignificance (DNS): Appeal of the DNS must be made
to the Hearing Examiner within ten days of the date the DNS is final (see WAC
197-11-390 (2) (a).
(B) A Determination of Significance (DS): The appeal must be made to the Hearing
Examiner within ten days of the date the DS is issued.
(C) Environmental Impact Statement
(2) For any appeal under this subsection, the City shall provide for a record that
consist of the following:
(A) Findings and conclusions;
(B) Testimony under oath; and
(C) A taped or written transcript.
(3) The procedural determination by the City’s responsible official shall carry
substantial weight in any appeal proceeding.
(2) All SEPA appeals must be filed in writing with the director either:
(A) Within 14 calendar days after the date of issuance of a notice of decision if the
responsible official does not designate a comment period in the threshold
decision; or
(B) Within 21 calendar days after the date of issuance of a notice of decision if the
responsible official designates a comment period in the threshold decision.
(3) The notice of decision shall state the applicable appeal period. All appeals shall
contain a statement of reasons why the decision of the responsible official is
allegedly in error and comply with the other requirements for a written appeal listed
in AMC 20.20.010.
(4) On receipt of a timely notice of appeal and the appeal fee set in the current Fee
Schedule, the director shall advise the hearing examiner of the pendency of the
appeal and the hearing examiner shall set a date to hear the appeal. When an appeal
is received on a quasi-judicial application which requires an open record public
hearing, the hearing examiner shall hold a consolidated open record public hearing
on the appeal and the underlying application.
(5) SEPA appeals shall be heard in open record public hearing. All relevant evidence shall
be received during the hearing of the appeal. Appeals shall be considered de novo
and limited to the issues cited in the notice of appeal. The procedural determination
by the city’s responsible official shall carry substantial weight in any appeal
proceeding.
(6) The hearing examiner may postpone or continue a hearing for cause, but shall not
grant requests for postponement or continuance of an appeal hearing to allow an
applicant to proceed with an alternate development proposal under separate
application, unless all parties to the appeal agree in writing.
ORDINANCE NO. 2026-XXX 4
(7) For any appeal under this section, the city shall provide for a record that shall consist
of the following:
(A) Findings and conclusions;
(B) Testimony under oath; and
(C) A taped or written transcript of the open record hearing.
(8) The decision of the hearing examiner on the SEPA appeal shall be final, with no
additional administrative appeal. Upon filing of a judicial appeal under Chapter
36.70C RCW (the Land Use Petition Act) or any other available writ, any certified
copies or written transcripts required for such shall be prepared by the city clerk at
the expense of the appellant.
(9) If a time limit is established by statute or ordinance for commencing a judicial appeal
of the project permit, the responsible official shall give official notice of the date and
place for commencing the appeal. The notice shall include:
(A) Notice that any SEPA issues must be appealed within the time limit set by statute
or ordinance for appealing the underlying governmental action;
(B) The time limit for commencing the appeal of the underlying governmental action
and SEPA issues, and the statute or ordinance establishing the time limit; and
(C) Where the appeal may be filed.
(10) Written notice shall be provided to the applicant, all parties to any administrative
appeal, and all persons who have requested notice of decisions concerning the
project. Such notice may be appended to the permit, the decision documents, the
SEPA compliance documents, or may be printed separately.
Section 04. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 05. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
ORDINANCE NO. 2026-XXX 5
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill
Item: CA #6 Attachment F
May 18, 2026
Community Aviation Revitalization Board (CARB) Electric Sweeper Loan - Offer Acceptance and Resolution
CARB Initial Offer of Financial Aid Memo, Initial Offer of Financial Aid Acceptance Letter, Loan Amortization Schedule, Resolution, and Airport Program Loan Assurances
Airport; Lorene Robinson, Airport Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $353,242 (plus interest) BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW:
purchase of an electric airport sweeper in the amount of $353,242. The CARB loan program is a financing tool that helps public-use airports fund eligible capital projects and equipment purchases. Staff is requesting Council approve the CARB loan for the procurement of an electric sweeper in the amount of $353,242 (plus interest), with an annual interest rate of 2 percent and a five-year repayment term. Loan payments will be made annually, beginning in June 2027. The proposed electric sweeper will support existing Foreign Object Debris (FOD) removal efforts and provide equipment dedicated specifically for airfield use. It will improve airfield safety by offering a more effective, reliable, and environmentally responsible method of debris removal, helping reduce the risk of aircraft damage and operational disruptions. Over time, an electric sweeper will also reduce operational costs by lowering fuel and maintenance expenses. In addition, an electric sweeper advances Washington State environmental and sustainability objectives by reducing greenhouse gas emissions and lowering noise levels compared to a traditional fuel powered sweeper. Note: The City of Arlington was granted a 60-day extension from the April 30, 2026, date stated in the
City of Arlington Council Agenda Bill
Item: CA #6 Attachment F
HISTORY: Airport staff have historically relied on available maintenance equipment and airfield inspections to support FOD removal operations. The city currently has a fuel powered sweeper that is shared among departments; however, it is not dedicated solely to airport operations. Additionally, the current sweeper must be outfitted with plastic brushes before use on the airfield which increases time spent switching brush heads for street use vs. airfield use. As airfield maintenance needs have increased, staff identified the
the Community Aviation Revitalization Board (CARB) loan for the procurement of an electric airport sweeper in the amount of $353,242 (plus interest), and to authorize the Mayor and City Attorney to sign
Project Number: 2026-033
EXHIBIT B
Washington State
Community Aviation Revitalization Board
Initial Offer of Financial Aid
City of Arlington
SWV Number: SW00001819 00
Offer Date: April 2, 2026
The Community Aviation Revitalization Board (CARB) is authorized by SB 5031 ch. 175, Session Laws of 2021
for direct loans to airport sponsors of public use airports in the State of Washington for the purposes of
improvements that primarily support general aviation activities. This Initial Offer of Financial aid is contingent
upon the availability of CARB funds. CARB hereby offers to make funds available to the City of Arlington,
hereafter referred to as the "Recipient,” to aid in financing the cost of, or improvements to, airport facilities
and equipment consisting of the Electric Sweeper Purchase project as described in the application (hereafter
collectively referred to as the "Project").
This offer consists of:
General Obligation loan of $353,242.00
Interest rate: 2.0 percent (%) per annum on the outstanding principal balance
Term: 20 years maximum, including up to 3 years of deferred principal and interest
This offer is subject to completion of pre-contract conditions, as described in Attachment A.
A final contract shall be developed by CARB prior to disbursement of funds. No project costs incurred prior to
this offer date will be reimbursed by CARB. In the event a final contract is not executed, no CARB funds will be
disbursed.
If accepted, this Initial Offer of Financial Aid must be signed and returned to CARB by April 30, 2026.
ACCEPTANCE
FOR CARB FOR THE RECIPIENT
Ann B. Richart Signature*
Director, WSDOT – Aviation
Board Member, CARB Name:
Date: Title:
Date:
* Authorized to accept offer on behalf of RECIPIENT
310 Maple Park Ave SE • Olympia, WA 98504 • (360) 705-7839
April 2, 2026
Lorene Robinson
Airport Operations Coordinator
City of Arlington
18204 59th Drive NE
Arlington, WA 98223
RE: CARB Initial Offer of Financial Aid
Dear Lorene Robinson,
Congratulations! The Community Aviation Revitalization Board (CARB) has selected your project and is
offering a low-interest loan in the amount of $353,242 for your Electric Sweeper Purchase project at the
Arlington Municipal Airport.
The next steps will be to develop and sign the loan agreement so that eligible project expenditures may
be reimbursed. Please note that no project costs incurred prior to the Initial Offer of Financial Aid date
will be reimbursed by CARB. After contract execution, a signed copy will be forwarded for the City of
Arlington’s records. The execution date of the final contract will be based on the signature of the CARB
Chairperson or designee.
An estimated repayment schedule is attached to confirm your desired repayment term and grace period
up to 20 years. Also attached is a copy of the loan assurances that apply to state-funded projects and
related acknowledgements that will become part of your loan agreement. Our intent is to have your
loan agreement ready for signature by May 2026.
I will be your primary contact during this contracting process. If you have any questions, please don’t
hesitate to contact me at (360) 705-7839 / (360) 628-1767 or chenaud@wsdot.wa.gov.
Sincerely,
David Chenaur
Aviation Loan Program Manager
Attachments:
• Initial Offer of Financial Aid (IOFA)
• Loan Assurances
• Repayment Resolution/Ordinance (sample)
• Estimated loan repayment schedule
COMMUNITY
AVIATION
REVITALIZATION
BOARD
Attachment A
CARB Pre-Contract Requirements
Initial Offer of Financial Aid
If you wish to accept CARB's offer, please confirm the Statewide Vendor Number (SWV) listed is valid for
loan disbursements and sign and return the attached Initial Offer of Financial Aid by April 30, 2026. A
copy of the executed Initial Offer will be included as an exhibit in your loan agreement and provided for
your records.
If the terms and conditions of this offer are not acceptable, you may request in writing that CARB
reconsider, amend or modify its offer.
Pre-Contract Requirements
Please complete the conditions below and submit the appropriate documentation to CARB.
If all conditions are not completed by April 30, 2026, you have the option to request an extension from
the Board. If the Board does not approve an extension of the initial offer, the offer will expire.
1. Signed copy of the Initial Offer of Financial Aid (IOFA)
2. Repayment Resolution or Ordinance
3. Signed copy of the Loan Assurances
4. Confirm the length of loan and any grace period (deferred principal and interest) requested up
to 3 years (Estimated loan repayment schedule enclosed)
EXHIBIT C, ESTIMATED LOAN REPAYMENT SCHEDULE - City of Arlington
ENTER VALUES LOAN SUMMARY
$353,241.77 $74,943.21
2.00%5
5 1
1 $0.00
6/1/2027 $21,474.26
$0.00 LENDER NAME
PMT
NO
PAYMENT
DATE
BEGINNING
BALANCE
SCHEDULED
PAYMENT
EXTRA
PAYMENT
TOTAL
PAYMENT PRINCIPAL INTEREST ENDING
BALANCE
CUMULATIVE
INTEREST
1 6/1/2027 $353,241.77 $74,943.21 $0.00 $74,943.21 $67,878.37 $7,064.84 $285,363.40 $7,064.84
2 6/1/2028 $285,363.40 $74,943.21 $0.00 $74,943.21 $69,235.94 $5,707.27 $216,127.46 $12,772.10
3 6/1/2029 $216,127.46 $74,943.21 $0.00 $74,943.21 $70,620.66 $4,322.55 $145,506.80 $17,094.65
4 6/1/2030 $145,506.80 $74,943.21 $0.00 $74,943.21 $72,033.07 $2,910.14 $73,473.73 $20,004.79
5 6/1/2031 $73,473.73 $74,943.21 $0.00 $74,943.21 $73,473.73 $1,469.47 $0.00 $21,474.26
$374,716.03 $353,241.77 $21,474.26
Scheduled payment
Scheduled number of payments
Actual number of payments
Total early payments
Total interest
Optional extra payments
Loan amount
Annual interest rate
Loan period in years
Number of payments per year
Start date of loan
Page 1
{OER4911-8578-1671;1/13217.000005/}
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE ON BEHALF OF THE CITY AN AGREEMENT BETWEEN THE WASHINGTON STATE
COMMUNITY AVIATION REVITALIZATION BOARD AND THE CITY FOR AID IN FINANCING THE COSTS
OF AN ELECTRIC SWEEPER PURCHASE FOR THE ARLINGTON MUNICIPAL AIRPORT.
WHEREAS, the City applied for a low-interest loan from the Community Aviation
Revitalization Board (CARB) to finance the purchase of an electric sweeper for the Arlington
Municipal Airport; and,
WHEREAS, CARB offered the City a low-interest loan in the amount of $353,242; and,
WHEREAS, the City would like to accept the loan on the terms and conditions offered by
CARB.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS
FOLLOWS:
Section 1. The Mayor of the City of Arlington is hereby authorized and directed to execute,
on behalf of the City, a Final Contract between CARB and the City and such other documents as
may be required for securing aid in financing the cost of the electric sweeper purchase.
Section 2. The City Council accepts the loan from CARB in the amount of $353,242, said
loan to bear interest at the rate of 2% per annum on the outstanding principal balance.
Section 3. Repayment of said general obligation loan shall be consistent with the terms
provided in the signed Initial Offer of Financial Aid, a copy of which is attached hereto as Exhibit
A and incorporated herein.
Section 4. The City reserves the right to accelerate payments on principal and eliminate
the interest on any accelerated principal payments. This obligation shall be considered as a legal
general obligation of the City and the City hereby pledges its full faith and credit to the payment
thereof.
Section 5. The City shall establish a separate fund to be known as the CARB Fund.
Establishment of this fund applies to CARB loans. In the case of a loan, there shall be sufficient
moneys placed in this Fund to meet the applicable repayment schedule.
CITY OF ARLINGTON RESOLUTION NO. 2026-xxx
Page 2
{OER4911-8578-1671;1/13217.000005/}
PASSED by the City Council and Approved by the Mayor this ___ day of May, 2026.
CITY OF ARLINGTON
__________________________________
Don E. Vanney, Mayor
ATTEST:
__________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
__________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill CA #7 Attachment
May 18, 2026
Contract Amendment #7 to the SCJ Alliance Contract for Island Crossing Roundabout
Scope of Work and Fee from SCJ Alliance for Island Crossing Roundabout
Public Works Department; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $99,076.64 BUDGET CATEGORY: Transportation Improvement Fund, TIB Grant BUDGETED AMOUNT: $3,300,000.00 (total 2026 budgeted in Transpo)LEGAL REVIEW: DESCRIPTION: Staff is requesting to amend the existing contract with SCJ Alliance for design of the SR-530 and Smokey Point Boulevard roundabout. HISTORY: In 2019 the City of Arlington, Snohomish County and the Stillaguamish Tribe of Indians partnered together design & construct a roundabout the intersection of SR-530 and Smokey Point Boulevard. The City took the lead role in this partnership and entered into a contract with SCJ Alliance for design and permitting of the proposed roundabout. Staff secured funding in 2025 from the Transportation Improvement Board to move forward with construction. Amendment #7 will update the design, complete the environmental permit process and provide assistance through construction; (Note: Amendments 2, 4, 5 ,and 6 were time extension only)
Base Contract $ 268,025.00
Amendment #1 $ 40,375.00 (Add WSDOT ITS, Wat-Sew utilities, & GeoTech)
Amendment #3 $ 105,882.00 (Revive project in 2023, add NEPA & ROW Coordination)
Amendment #7 $ 99,076.64 (Revive project in 2026, final design, construction support) ALTERNATIVES: Remand to staff for further consideration Reject Amendment #7
I move to approve Amendment No. 7 to the SCJ Alliance contract and authorize the Mayor to sign Amendment #7 to the SCJ Alliance Contract for Island Crossing Roundabout.
05/05/26 12:37 PM \\arlington\city\PW_Admin\Contracts\SCJ Alliance\04_Island Crossing Roundabout\_Amendment #7\SR 530 RAB Amend #7_FINAL.docx
Contract Amendment No. 7
To
Professional Services Agreement
For
SR 530 & Smokey Point Blvd Intersection Project
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and Shea, Carr, & Jewell, Inc. (dba SCJ Alliance). for the SR 530 & Smokey Point Blvd
Intersection Project contract, executed on December 17, 2019. Unless modified below, all terms and
conditions contained in the Professional Service Agreement remain current and in effect for the
completion of the contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1.Scope of Work - The project scope of work is increased for additional tasks as detailed in the Scope
of Work, dated April 29, 2026, and included with this amendment as Exhibit A.
2.Fee - This additional work included under this amendment shall be performed for a not to exceed
fee of $ 99,076.64 in accordance with the fee schedule included with this amendment as Exhibit
A.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
SCJ Alliance City of Arlington
Signature: Eric Johnston, Executive VP Signature: Don E. Vanney, Mayor
Date Date
Exhibit A
Amendment #7 - Scope of Work
SR530 and Smokey Point Boulevard Intersection
Arlington, WA
Prepared For: James Kelly
Prepared By: Ryan Harmon, P.E.
Date Prepared:April 29, 2026
Background / Overview
Amendment 3 was executed on September 20th, 2023, and was intended to con$nue the design phase
and switch to a federally funded project through FHWA funding and a Tribal Transporta$on Federal
Highway Administra$on (FHWA) and Bureau of Indian Affairs (BIA) process for right-of-way. In addi$on,
the project plan and specifica$ons required updates to align with changes in the WSDOT Design
Approval process. At that $me, it was assumed that the City would provide the required flood zone
mi$ga$on bank credits outside the scope of this amendment.
Since the comple$on of this amendment, three addi$onal amendments (Amendments 4-6) were
executed to extend the contract expira$on while the City worked to secure construc$on funding.
Over the last two and a half years, SCJ Alliance has con$nued to assist the City with progressing the
project in areas that were able to move forward towards comple$ng the design and environmental
processes, which included primarily the following:
•Upda$ng project plans since the latest itera$on (January 7, 2022)
•Con$nued coordina$on with the City on project changes with flood mi$ga$on op$ons.
•Coordina$on with WSDOT for Design Approval
o Reques$ng comments/review status
o Intersec$on Control Evalua$on
o Plans For Approval
o Summary of Design
o Update of Summary of Design to Basis of Design
•Ini$al NEPA CE documenta$on
•Coordina$ng on process with Tribal Transporta$on Program and BIA.
•Right-of-Way Funding Es$mate updates.
•Flood zone permi@ng and compensatory storage requirements
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 2 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
•Review of Island Crossing Subarea Plan
•Assistance with grant applica$ons.
•Assistance with the successful TIB Grant applica$on that secured construc$on funding.
The $me required to confirm the Flood Zone Mi$ga$on and nego$ate was key to the project's
approach to comple$ng the design and permi@ng process. Without this method being confirmed, the
project could not communicate its footprint and area of impact to regulatory agencies. While the City
nego$ated this mi$ga$on, SCJ paused further development of project documents to limit the poten$al
for rework on exis$ng documents. SCJ focused its efforts on suppor$ng the City by providing
calcula$ons, reports, and exhibits to confirm compliance with regulatory requirements.
During this $meframe, the City has also been working to solidify the overall vision of the project area.
In October 2025, the City Council adopted the City of Arlington Island Crossing Subarea Plan that
iden$fied addi$onal changes to the exis$ng construc$on plan set to beJer align with the new SR 530
Corridor Vision.
In November 2025, the City secured construc$on funding from the Washington State Transporta$on
Improvement Board (TIB). Since that $me, SCJ has been working to refresh the plans to current
standards, con$nued coordina$on for Compensatory Storage, and worked to secure WSDOT design
approval. While every effort has been made to complete the associated work under the established
contract, all funds have been exhausted.
SCJ has been working to update the project package and align it with the Island Crossing Subarea Plan
by adding a new west-leg pedestrian connec$on and redesigning the Smokey Point Boulevard
alignment and sec$on to accommodate future shared-use paths. SCJ has also redesigned the 27th
Avenue profile and sec$on to remove Right-of-Way schedule risk. This amendment aims to extend the
dura$on of professional services and include previously added tasks within the scope of work
(compensatory storage requirements and loca$on evalua$on, upda$ng WSDOT approval requirements,
upda$ng State funding, and grant applica$on work). Comple$on of this amendment, per this scope of
work, aims to deliver an approved bid-ready package for the public bid process in the Fall of 2026.
This addendum will amend the following phases of the current contract:
Phase 1 – Project Management
Phase 2 – Project Mee$ngs
Phase 5 – Environmental Permi@ng
Phase 10 – Final PSE
Phase 13 – U$lity Design (Water/Sewer)
Phase 15 – Soundview Consultants
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 3 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 41 – On-Call Construc$on Support
Phase 1 Project Management
This phase of work consists of increasing the budget to account for the extension of the project from
February 2024 to November 2026 (15 months) and will support overall project management. The
descrip$on of these services is the same as the original scope of work.
Deliverables
•See the original scope of work.
Understanding:
•See the original scope of work.
Phase 2 Project Meetings
This phase of work is amended to include the following es$mated mee$ngs for the remaining 8
months:
♦Weekly City Coordina$on Mee$ng (Online, 30 mee$ngs at 30mins)
♦WSDOT Re-Engagement Mee$ng (Online)
♦WSDOT Comment Review Mee$ngs (2)
♦City/SCJ Updated 95% Plan Set Review (In-person)
♦City/SCJ WSDOT Re-submiJal Comment and Response Review (Online)
Phase 5 Environmental Permitting
Previous assump$ons for this work include comple$ng NEPA Categorical Exclusion permi@ng work.
Now, it is our understanding that the SEPA checklist will be adopted by BIA in lieu of the Tribal NEPA CE
process. This phase of work is amended for the addi$onal effort to update and deliver environmental
documents to support project permi@ng.
The SEPA checklist and suppor$ng documents were par$ally started in the past but now require a
review of their en$rety, as updated codes, triggers, and species of concern have changed over the past
3 years. Dual coordina$on of the SEPA process will be with the City and with BIA to complete their
environmental process.
Flood Zone Impacts:
Previous Amendments assumed that SCJ would not be assis$ng in flood zone mi$ga$on and
compensator storage requirements. Per City direc$on, over the last two and a half years, SCJ has been
working with the City to iden$fy Compensatory Storage volume needs and provide evalua$on of
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 4 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
proposed loca$ons. During that $me SCJ has provided calcula$ons and exhibits to the City for
communica$on with the Tribe on proposed loca$ons. Recently, the City has worked towards partnering
with a neighboring development to capture compensatory storage needs for this project, and all
required permi@ng will be captured through that development’s work.
The efforts over the last several years have exhausted available funding for this work, and this
Amendment is intended to capture the efforts required to complete the SEPA Checklist and gain
environmental approvals.
Deliverables
•DraN SEPA Checklist with aJachments.
•Final SEPA Checklist with aJachments.
•Public Comment responses.
Understanding:
♦The SEPA will be an MDNS determina$on primarily due to the Flood Plane impacts.
♦The City will be ac$ng as the lead agency for the SEPA process.
♦The City will coordinate SEPA submiJal with the BIA.
♦The BIA intends to issue a Categorical Exclusion finding based on the prepared SEPA and will not
require further revisions/documenta$on.
♦The project does not an$cipate any on-site wetlands or stream features that would sa$sfy the
criteria for jurisdic$onal status or for impacts.
♦Public comments will be minor and not require any addi$onal studies.
♦There are no changes to the Area of Poten$al Effect or Cultural Studies updates required.
♦No addi$onal permits are required.
Phase 10 Final PSE
This project has been si@ng while the City worked to secure construc$on funding. During that $me
frame, SCJ has assisted the City in preparing for several grant applica$ons including upda$ng cost
es$mates, providing exhibits, and checking grant eligibility. In November 2025, the City was successful
in securing construc$on funding through the Washington State Transporta$on Improvement Board
(TIB).
The City adopted the Island Crossing Subarea Plan in October 2025. This plan iden$fied the need for a
new shared-use path connec$on on the west leg of the roundabout, it also demonstrated a need for a
future shared-use path along Smokey Point Boulevard. In order to remain consistent with this Subarea
Plan, the City directed SCJ Alliance to proceed with design of the SR 530 west end shared-use path and
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 5 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
shiN of the Smokey Point Boulevard alignment to accommodate a future shared-use path. Previous
design also reflects the need for TCEs that would unlikely be secured in $me for construc$on. To
priori$ze constructability, the City directed SCJ to revise the 27th Avenue profile and sec$on to keep all
work on exis$ng City ROW. These efforts have led to a redesign of the alignment, profile, typical
sec$ons, corridor modeling, driveway $e-ins, channeliza$on tapers, and stormwater structure spacing.
As the project has been on hold for the last 15-months, SCJ will review and update the project package
to update to the latest design standards, WSDOT standard specifica$ons and GSPs, and also TIB
construc$on requirements. This phase will consist of the following work to achieve WSDOT Design
Approval and TIB Bid Approval of a bid-ready package for adver$sement in the Fall of 2026:
TIB Grant Support
♦SCJ supported the City with Construc$on Funding requests and updated project es$mates at
short no$ce. The key effort was in 2024 for a TIB funding request. That effort was successful
and now accounts for the majority of the construc$on funding commiJed. This amendment
replaces the effort previously intended for project tasks under that grant. This work has
already been paid for by the City and is viewed as a budget adjustment.
Contract Plan Update
♦Review plan set for updates due to design standard changes.
♦Updates to exis$ng plans based on updates to current standards.
♦Updates per City u$lity (water, sewer, fiber) comments.
♦Update PUD/Private u$lity informa$on.
♦Design new west pedestrian shared-use path extension. Per the City, this will be a 10-N wide
path.
♦Design new retaining wall and handrail for west pedestrian shared-use path extension. The
wall is es$mated to be a modular block retaining wall less than 4-N in overall height.
♦Design curb ramp and intersec$on grading for ADA crossing at west Smokey Point Blvd.
♦Update the overall plan set to reflect the incorpora$on of the shared-use path extension.
♦Re-design Smokey Point Boulevard (B-line) alignment, profile, sec$on and storm layout to
accommodate future shared-use path.
♦Update the overall plan set to reflect the B-line revisions.
♦Re-design 27th Avenue (C-line) profile and sec$on.
♦Update the overall plan set to reflect C-line revisions.
♦Update the engineer es$mate to reflect the addi$onal quan$$es and bid items.
♦Update Right of Way Plan for the west pedestrian shared-use path extension.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 6 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Specifica ons
♦ Update to current GSPs per the 2026 WSDOT Specifica$on Book.
♦ Incorporate new non-standard items and GSP’s for new items (For example, the wall).
♦ Update special provisions to the 2026 WSDOT.
♦ Update Bid Proposal Spreadsheet due to different funding components.
♦ Update Construc$on Working Day schedule and es$mate.
♦ Develop Bid Adver$sement and assemble bid documents (Cover, index, proposal, draN
contract, wage rates, appendices).
TIB Bid Authoriza on
♦ TIB 95% Review package development and submiJal through the City.
♦ Assist with the TIB Bid Authoriza$on spreadsheet.
WSDOT Design Approval
The es$mate of hours and effort for the update to the Design Approval package was made
without knowing the type or level of effort required for comments from WSDOT. They have
been holding onto the review package since our last submiJal on November 26, 2024. To
maintain the schedule, we have es$mated our effort based on the following comments and
level of effort:
Clarifica$ons to the Drainage Report. No changes to the TDA’s or treatment type.
Updates to the Plan For Approval for the pedestrian path extension only.
Narra$ve updates to Design Approval elements like the Basis of Design and Design
Decision Memorandum.
No changes to the Intersec$on Control Evalua$on.
♦ Develop responses to the WSDOT DA comments.
♦ Update the Design Approval Package from 11/26/2024.
♦ One resubmiJal of the Design Approval Package to WSDOT for approval.
♦ Update Minor revisions and clarifica$ons.
♦ Status updates and communica$on with WSDOT on status of review.
Submi&als/Comment Responses
The submiJals remaining to complete the design and right of way process to bid adver$sement
consist of the following:
♦ SubmiJal prepara$on of 95% Plans, Specifica$ons, and es$mates to City/WSDOT/TIB.
♦ 95% SubmiJal Comment review responses to the Plans, Specifica$ons, and Es$mate.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 7 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
♦ Revisions per the City/WSDOT 95% PSE package comments and resubmiJal for final
approval.
Right of Way Support
SCJ is suppor$ng the City led right-of-way phase of the project. Our support consists of the
following:
♦ Coordina$on/communica$on with City/WSDOT/BIA for process.
♦ Mee$ngs (3) for City/WSDOT/BIA processing
♦ Updated Overall Right of Way Plan based on shared use path extension, and removal of TCE
on 27th Ave.
♦ Tribal Easement Exhibits
♦ Updates to the exhibits based on the property owner and City feedback.
Deliverables
• Construc$on Working Day Es$mate/Schedule.
• 95% Construc$on Plans, Contract, Specifica$ons, and Es$mated project cost.
• TIB Bid Authoriza$on submiJal request.
• Design Approval Package SubmiJal (1)
• 100% PSE package
• Bid Ready Construc$on Plans, Contract, Specifica$ons, and Es$mated project cost.
• Bid Adver$sement
• Updated Right of Way Plan
• WSDOT ROW Plan Red and Green Markups
• Coordina$on with WSDOT ROW group for needed informa$on
• Tribal Easement Exhibits with revisions (9 total)
Understanding:
• WSDOT PFA, ICE, Hydraulic Report or SOD will not have to be modified or resubmiJed to
WSDOT.
• City is managing TIB Funding Authoriza$on correspondence.
• There will not be a change to the drainage system based on the extension of the shared-use
path.
• No changes are required to the stormwater approach/methodology.
• Legal descrip$ons will be provided by others.
• City is managing and execu$ng property/easement nego$a$ons and authoriza$on.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 8 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
• No addi$onal public event services are required by SCJ.
• PIFs and/or Design Jus$fica$ons are not required.
• The City is leading the right-of-way efforts.
• Agreements between agencies will be developed and processed by others.
• The City is leading the effort between WSDOT and the Tribe.
Phase 15 Soundview Consultants
Soundview Consultants have been engaged to provide environmental technical reviews of cri$cal areas
within the project limits to support the NEPA CE effort. Through this work, addi$onal tasks have been
required to fulfill NEPA CE approval, exhaus$ng all of their funds. See Soundview Consultants’ scope of
work for capturing an$cipated $me needed for addi$onal regulatory coordina$on needed to finalize
permi@ng approvals. Further details of their scope of work and the fee es$mate aJached. A 10% sub-
consultant markup will be applied to their fee es$mate for taxes SCJ will incur.
Phase 41 On-Call Construction Support
SCJ will provide the City with construc$on support services on an as-requested basis for an es$mated
dura$on of 12 months, occurring between October 2026 and the end of October 2027. This phase of
work was requested by the City without a defined scope of services. If the requested services start to
accumulate near the alloJed budgeted amount, SCJ will no$fy the City with an es$mate of costs to
complete the requested services prior to execu$on.
Task 1 Project Management
1) General Project Management through construction (12 months)
2) Coordination with Construction Administration team.
3) Progress Billing
Task 2 Pre-Construction
1) Pre-construction meeting preparation.
2) Pre-construction meeting (1 online meeting).
Task 3 Office Engineering
1) Contractor schedule submittal review.
2) Review of traffic control and staging plans.
3) Request for Information (RFI’s)
♦ Review an estimate of 8 based on project size and complexity.
♦ Response to RFI’s.
4) Change Order(s)
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 9 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
♦ Review or develop and RFP.
♦ Estimate 6 based on the size and complexity of the project.
Understanding
1) The intent of this support role is to respond to clarifications and technical material reviews.
2) Budget was added to Phase 99 Expenses for a site visit if requested.
3) This scope does not represent standard construction administration or inspection services.
4) City will lead coordination work with WSDOT throughout Construction.
Deliverables
5) Email responses to City request for clarification or review of submittals.
Fee Es mate Proposal
Project Phase Phase Est. Total Fee Type
Phase 1 $12,720 T&M
Phase 2 $8,658 T&M
Phase 10 $57,933 T&M
Phase 15 $5,500 T&M
Phase 41 $13,881 T&M
Phase 99 $384.64 T&M
Total Es mated Amendment Fee $99,076.64 T&M
Current Contract Amount $414,282 T&M
Revised Contract Amount $513,358.64 T&M
END OF PROPOSAL
Subconsultant Billing Rate Schedule
SCJ Alliance
Client:Hourly Rate Table Format: Billing Rate Schedule
Project:Allowable Overhead Rate: N/A
Job #:Negotiated Fixed Fee: N/A
File Name:2026-0429 Labor-Estimate_Amendment 7.xlsm Labor Template Version: 1/15/2026
Date:
Total Hourly Total Hourly
--Billing Rates Billing Rates
Minimum NTE
- - $220.00 $465.00
- - $200.00 $460.00
- - $190.00 $350.00
- - $170.00 $300.00
- - $160.00 $290.00
- - $150.00 $275.00
- - $160.00 $245.00
- - $150.00 $235.00
- - $130.00 $185.00
- - $120.00 $160.00
- - $110.00 $155.00
- - $135.00 $200.00
- - $140.00 $185.00
- - $120.00 $165.00
- - $110.00 $145.00
- - $100.00 $130.00
- - $180.00 $265.00
- - $140.00 $190.00
- - $120.00 $185.00
- - $110.00 $160.00
- - $100.00 $145.00
- - $135.00 $225.00
- - $120.00 $170.00
- - $110.00 $150.00
- - $95.00 $155.00
- - $80.00 $125.00
- - $145.00 $230.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $100.00 $185.00
- - $0.00 $0.00
- - $120.00 $165.00
- - $100.00 $155.00
- - $100.00 $200.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
Senior Marketing Coordinator
Marketing Coordinator
Communications Manager
Information Services Manager
PC3 Project Coordinator - CM Only
PC2 Project Coordinator
PC1 Project Coordinator
Project Accountant
IT Specialist
L4 Landscape
E3 Engineer
CI2 Construction Inspector
CI1 Construction Inspector
Graphic Designer
Senior Landscape Architect
E1 Engineer
RE 1 Construction Resident Engineer
T1 Technician
L3 Landscape
T3 Technician
T2 Technician
L2 Landscape
L1 Landscape
Senior Planner
P3 Planner
City of Arlington
SR 530 and Smokey Point Blvd Intersection
698.06
Billing Rate Schedule
Job Classifications
2/6/26
E4 Engineer
Senior Consultant
Senior Project Manager
PM3 Project Manager
PM2 Project Manager
PM1 Project Manager
Senior Engineer
P2 Planner
RE 2 Construction Resident Engineer
P4 Planner
P1 Planner
Senior Technician
Construction Office Engineer
CI3 Construction Inspector
CI4 Construction Inspector
Principal
Construction Inspector
T4 Technician
Senior Construction Manager
RE 3 Construction Resident Engineer
E2 Engineer
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total Cost
Phase 1
Task 1 7,842.00$
1 2.0 8.0 10.0 2,436.00$
2 2.0 6.0 8.0 1,962.00$
3 12.0 4.0 16.0 3,444.00$
Subtotal Hours: 4.0 26.0 4.0 0.0 0.0 0.0 34.0 7,842.00$
Task 2 4,878.00$
1 6.0 6.0 1,422.00$
2 6.0 8.0 14.0 2,462.00$
3 2.0 4.0 6.0 994.00$
Subtotal Hours: 0.0 14.0 0.0 0.0 0.0 12.0 26.0 4,878.00$
Total Phase Hours: 4.0 40.0 4.0 0.0 0.0 12.0 60.0 60.0
Total Phase Direct Labor: $1,080.00 $9,480.00 $600.00 $0.00 $0.00 $1,560.00 $12,720.00 12,720.00$
Project Management
Phase & Task Title
Coordination
Progress Reports
Progress Billings
Management
Overall Management
Schedule and Budget
Administration
Subcontractor Contracting
2 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Phase 2
Task 1 5,592.00$
1 16.0 12.0 28.0 5,592.00$
Subtotal Hours: 0.0 16.0 12.0 0.0 0.0 0.0 28.0 5,592.00$
Task 3 3,066.00$
1 1.0 1.0 2.0 507.00$
2 1.0 1.0 237.00$
3 5.0 5.0 10.0 1,935.00$
4 1.0 1.0 2.0 387.00$
Subtotal Hours: 1.0 8.0 6.0 0.0 0.0 0.0 43.0 3,066.00$
Total Phase Hours: 1.0 24.0 18.0 0.0 0.0 0.0 43.0 43.0$
Total Phase Direct Labor: $270.00 $5,688.00 $2,700.00 $0.00 $0.00 $0.00 $8,658.00 8,658.00$
Phase 10
Task 10 3,605.00$
1 1.0 1.0 2.0 4.0 8.0 1,127.00$
2 1.0 4.0 2.0 7.0 997.00$
3 1.0 2.0 4.0 7.0 857.00$
4 2.0 1.0 3.0 624.00$
Subtotal Hours: 1.0 5.0 9.0 0.0 10.0 0.0 25.0 3,605.00$
Minor revisions and clarifications
Communication with WSDOT
City/SCJ Updated 95% Plan Set Review (In person)
City/SCJ WSDOT Re-submittal Comment and Response Review (Online)
Responses to WSDOT DA Comments
Final PS&E
WSDOT Permitting
City Meetings
Weekly Coordination Meetings (Online, 30 mins)
Project Meetings
Additional Project Meetings
WSDOT Re-Engagement Meeting (Online)
Update of DA package and resubmittal
WSDOT Comment Review Meetings (2 Online)
3 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 11 38,411.00$
1 1.0 2.0 3.0 537.00$
2 6.0 24.0 30.0 3,780.00$
3 1.0 2.0 4.0 7.0 1,017.00$
4 2.0 12.0 16.0 30.0 3,554.00$
5 2.0 8.0 10.0 940.00$
6 4.0 8.0 12.0 1,240.00$
7 1.0 4.0 5.0 470.00$
8 18.0 58.0 76.0 12,966.00$
9 36.0 36.0 2,880.00$
10 10.0 30.0 40.0 6,870.00$
11 18.0 18.0 1,440.00$
12 1.0 8.0 16.0 25.0 2,717.00$
Subtotal Hours: 0.0 33.0 125.0 28.0 106.0 0.0 292.0 38,411.00$
Update engineer's estimate
Plan set updates for shared-use path
Contract Plans
Design standard review and updates
Plan modifications
Update plan set for 27th Ave changes
Redesign 27th Ave profile and section
Update plan set for Smokey Point Blvd changes
Redesign Smokey Point Blvd alignment, profile, section, storm, and tie-ins
Private Utility updates
Design west shared-use path extension
Design curb ramp and intersection grading for ADA crossing
Design new wall and handrail
4 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 12 6,376.00$
1 2.0 4.0 6.0 1,074.00$
2 1.0 4.0 5.0 837.00$
3 1.0 4.0 5.0 837.00$
4 2.0 8.0 10.0 940.00$
5 2.0 2.0 4.0 1,014.00$
6 2.0 8.0 10.0 1,674.00$
Subtotal Hours: 2.0 8.0 22.0 0.0 8.0 0.0 40.0 6,376.00$
Task 13 934.00$
1 0.0 -$
2 1.0 2.0 3.0 537.00$
3 1.0 2.0 3.0 397.00$
4 0.0 -$
5 0.0 -$
Subtotal Hours: 0.0 2.0 2.0 0.0 2.0 0.0 6.0 934.00$
Specifications
Incorporate new non-standard items and GSP's for new items
Update special provisions to the 2026 WSDOT book.
Update Bid Proposal Spreadsheet due to different funding components
TIB Grant
Grant support for TIB Construction Funding
95% Review submittal for TIB
Assist with TIB Bid Authorization spreadsheet
Subtask Title
Subtask Title
Update GSPs to current WSDOT Specification Book
Develop bid advertisement and assemble bid documents
Update Construction Working Day schedule and estimate
5 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 14 8,607.00$
1 1.0 8.0 9.0 2,166.00$
2 1.0 8.0 9.0 1,197.00$
3 8.0 12.0 20.0 2,856.00$
4 4.0 12.0 16.0 2,388.00$
Subtotal Hours: 1.0 21.0 0.0 20.0 12.0 0.0 54.0 8,607.00$
Total Phase Hours: 4.0 69.0 158.0 48.0 138.0 0.0 417.0 417.0$
Total Phase Direct Labor: $1,080.00 $16,353.00 $23,700.00 $5,760.00 $11,040.00 $0.00 $57,933.00 57,933.00$
Phase 15
Task 1 -$
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
Task Title
Tribal Easement Exhibits with Updates
Updated Right of Way Plan for shared-use path
Soundview Consultants
Exhibits for WSDOT ROW
Soundview Consultants
Right-of-Way Support
Coordination with City/WSDOT/BIA
6 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Phase 41
Task 1 5,826.00$
1 12.0 12.0 2,844.00$
2 0.0 -$
3 6.0 12.0 18.0 2,982.00$
Subtotal Hours: 0.0 18.0 0.0 0.0 0.0 12.0 30.0 5,826.00$
Task 3 2,085.00$
1 1.0 2.0 3.0 537.00$
2 4.0 4.0 8.0 1,548.00$
Subtotal Hours: 0.0 5.0 6.0 0.0 0.0 0.0 11.0 2,085.00$
Task 3 5,970.00$
1 2.0 2.0 474.00$
2 2.0 2.0 300.00$
3 4.0 12.0 16.0 2,748.00$
4 4.0 10.0 14.0 2,448.00$
Subtotal Hours: 0.0 10.0 24.0 0.0 0.0 0.0 34.0 5,970.00$
Total Phase Hours: 0.0 33.0 30.0 0.0 0.0 12.0 75.0 75.0$
Total Phase Direct Labor: $0.00 $7,821.00 $4,500.00 $0.00 $0.00 $1,560.00 $13,881.00 13,881.00$
Pre-Construction
Precon Meeting Prep
Precon Meeting (Online Meeting)
Coordination
Progress Billings
Project Management
Overall Project Management
RFI Review and Response (8)
Change Order Review and Response
Office Engineering
Schedule Review
Traffic Control Plan Review
On-Call Construction Support
7 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Total Hours All Phases 9.0 166.0 210.0 48.0 138.0 24.0 595.0 595.0
Total Direct Labor Estimate All Phases $2,430.00 $39,342.00 $31,500.00 $5,760.00 $11,040.00 $3,120.00 $93,192.00 93,192.00$
Indirect Costs
Subconsultants:
Soundview Consultants $5,000.00
Subconsultant Subtotal:5,000.00$
Subconsultant Markup:500.00$
Subconsultant Total:5,500.00$
Reimbursable Expenses:
Copies, Printing, etc.93.19$
Mileage 291.45$
Expenses Subtotal:384.64$
Expenses Markup:-$
Expenses Total:384.64$
Management Reserve:-$
Total Indirect Costs:5,884.64$
Total: 99,076.64$
8 of 9 4/29/2026
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Fully Burdened Rate Amount
Principal 9.0 $270.00 $2,430.00
PM3 Project Manager 166.0 $237.00 $39,342.00
E4 Engineer 210.0 $150.00 $31,500.00
T3 Technician 48.0 $120.00 $5,760.00
T1 Technician 138.0 $80.00 $11,040.00
Project Accountant 24.0 $130.00 $3,120.00
TOTAL SALARY COST Total Salary Cost $93,192.00
SUBCONSULTANTS Yes
$5,000
x
Subconsultant Fee Subtotal:$0 $5,000.00
Q Subconsultant Markup:10%$500.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.1% of the Total Salary Costs $93.19
Mileage 402 miles at $0.725 per mile $291.45
Expenses Subtotal: $384.64
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$99,076.64
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $0 $0.00
Total Estimated Budget: $99,076.64
Billing Rate Schedule
City of Arlington
Subconsultant Fee Determination Summary
SR 530 and Smokey Point Blvd Intersection
1/15/2026698.06
Soundview Consultants Phase 15 Soundview Consultants
4/29/2026 Page 9
SR 530 and Smokey Point Blvd Intersection Project #: 698.06
Phase # Phase Title SCJ Hours SCJ Direct Labor Total Cost
SCJ Labor
Phase 1 Project Management 60.0 $12,720 $12,720
Phase 2 Project Meetings 43.0 $8,658 $8,658
Phase 10 Final PS&E 417.0 $57,933 $57,933
Phase 15 Soundview Consultants 0.0 $0 $0
Phase 41 On-Call Construction Support 75.0 $13,881 $13,881
Subtotal 595.0 $93,192.00 $93,192.00
Subconsultants
Phase 15 Soundview Consultants $5,000
Subconsultant Markup: $500
Subtotal $5,500.00
Reimbursable Expenses
Phase 99 Reimbursable Expenses $385
Reimbursable Markup: $0
Subtotal $384.64
Management Reserve Fund (MRF)
Phase 98 $0
Total $99,076.64
PHASE SUMMARY TABLE
Change Order No.: 001
Name of Client: SCJ Alliance
Name of Project: 2665.0001 – Smokey Point RAB
Date: February 27, 2026
Trinity Consultants, Inc. dba Soundview Consultants LLC (Soundview) has been assisting SCJ Alliance (Client)
with environmental consulting services on 31.58-acre site located at South Route 530 and Smokey Point
Boulevard in the City of Arlington (Snohomish County Tax Parcel Numbers 31050800400400,
31050800300100, and 31050800100300). To further support the project, Soundview proposes the
following Phases:
Phase 600 – Additional Regulatory Coordination
• Soundview will continue to support the project as it is reviewed at the local, state, and federal levels.
This phase includes project management and general support including coordination with regulatory
staff to keep the review process moving forward efficiently.
• Continued coordination and support may include normal email and phone correspondence and
continued contact with project managers and staff, responding to comments or questions issued by
the regulatory agencies.
• This phase does not include a post-submission site visit and may include formal technical
memorandum responses to comments from reviewing agency staff.
COST(S).
Soundview’s estimate, to the best of our ability and in good faith, of the total cost of Services added by this
Change Order is as outlined in the table below.
Additional Regulatory Coordination
Total Estimated Cost* $ 5,000.00
*Billing rates and overall cost estimates will be subject to a regional inflation adjustment on an annual basis.
ADJUSTMENT IN PRICE.
The adjustment in price is based on the anticipated level of effort required to complete the Phases above,
which is founded on Soundview’s experience supporting similar projects. This is to be on a Time and Expense
basis based on current billing rates as outlined below. Services will be billed for actual time and expenses
required to effectively perform these activities up to the Total Estimated Cost.
ASSUMPTIONS:
• The work will be in addition to the original Scope of Work: Agreement for Consulting Services (Terms
and Conditions).
• Client will provide any and all available data, digital or hard copy, pertaining to the site.
• All deliverables will be provided electronically (in PDF format).
• Client will provide right of entry to conduct the proposed field work and Soundview can reasonably
access the entire subject property and dense brush or other obstructions will not prevent an
appropriate inspection of the entire site.
• This change order does not include any effort from a Professional Licensed Surveyor (PLS).
• This change order does not include site survey, geotechnical analysis, Oregon white oak
assessments, fluvial geomorphological assessment and analysis, wetland ratings, arborist services,
impact analysis, mitigation planning or design, applications, application fees, or permitting.
• Any additional work or phases not covered by the language in this change order will be considered
out of scope and be performed under an additional scope and fee.
• The work will be invoiced on a Time and Expense (T&E) basis in accordance with current Staff Billing
and Mileage Rates outlined below.
SCJ Alliance
Signature Signature
Ben Wright
Printed Name Printed Name
Principal
Current Staff Billing and Mileage Rates can be found on the following page.
STAFF BILLING AND MILEAGE RATES
Billing rates and overall cost estimates will be subject to a regional inflation adjustment on an annual basis. Expenses
are subject to Consumer Price Index adjustments on an annual basis. For extended contracts over multiple years,
billing rates may be subject to multiple adjustments. Scope amendments describing these changes in cost estimates
for extended contracts can be provided annually at the Client’s request, otherwise Client agreement to these
anticipated changes is assumed at contract execution.
Soundview Consultants LLC hourly billing rates for this agreement are as follows:
Senior Principal Consultant / Managing Principal 304.00/hr
Senior Project Manager 249.00/hr
Senior Environmental Scientist III Senior Fish Biologist III
Senior Environmental Scientist II Senior Fish Biologist II 184.00/hr
Senior Environmental Scientist I Senior Fish Biologist I
Environmental Scientist III Fish Biologist III 164.00/hr
Environmental Scientist II Fish Biologist II 146.00/hr
Environmental Scientist I Fish Biologist I
Staff Scientist III
Staff Scientist II
Staff Scientist I
Senior Geomorphologist
Geomorphologist
Senior Water Resources Engineer
Water Resources Engineer
164.00/hr
Senior Geospatial Analyst II / Senior Designer II 184.00/hr
Senior Geospatial Analyst I / Senior Designer I 164.00/hr
Geospatial Analyst III / Designer III 146.00
Geospatial Analyst II / Designer II
Geospatial Analyst I / Designer I
CAD Drafter
146.00
Litigation Expert
Mileage Reimbursement
Daily Use: Company Vessel
Daily Use: 4x4 Pickup
City of Arlington Council Agenda Bill
Item: NB #1 Attachment H
May 18, 2026
Federal Emergency Management Agency (FEMA) Memorandum of Agreement (MOA)
Memorandum of Agreement (MOA)
Airport; Marty Wray, Airport Director, 360-403-3477 EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW:
Management Agency (FEMA) and the City of Arlington. Under this MOA, the City authorizes FEMA’s temporary use of Arlington Municipal Airport to establish and operate an incident support base, federal staging area, responder support camp, personnel mobilization center, manufactured housing unit staging
Airport has made its staging area available for use in the event of a major emergency or natural disaster, including the storage and staging of emergency supplies and equipment on airport property in support of
Page 1 of 6
U.S. Department of Homeland Security
Federal Emergency Management Agency
Region 10
130 228th Street, SW
Bothell, WA 98021-8627
MEMORANDUM OF AGREEMENT BETWEEN
U.S. DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
AND THE CITY OF ARLINGTON
I. PARTIES: The parties to this Memorandum of Agreement ("Agreement")
are the U.S. Department of Homeland Security/Federal Emergency
Management Agency ("FEMA") and the City of Arling ton, WA ("CITY ")
II. AUTHORITY: This Agreement is authorized by:
A. Sections 503,504, and 507 of the Homeland Security Act of 2002,
Pub. L. No. 107- 296, Title V (2002) (codified as amended at 6 U.S.C.
§§ 313,314, and 317)
B. The Robert T. Stafford Disaster Relief and Emergency Assistance Act,
Pub. L. No. 93- 288 (1974) (42 U.S.C. § 512 1)
III. PURPOSE: FEMA desires to use, and the CITY agrees to license and permit
FEMA to use the following described property (hereinafter referred to as the
"Premises") at no cost to FEMA: Temporary use of Arlington Municipal Airport (AWO)
so that FEMA can establish an Incident Support Base, Federal Staging Area,
Responder Support Camp, Personnel Mobilization Center, Manufactured Housing Unit
Staging Area, or a Field Medical Station. Temporary use under this Agreement is
intended for durations not to exceed 28 calendar days. Should FEMA determine that
continued occupancy beyond 28 calendar days is operationally necessary, FEMA may
coordinate with the General Services Administration regarding the potential execution of
a separate real property agreement. The CITY shall provide the following areas located
at AWO (Enclosure 1)1:
• North Ramp Near Taxiway A4 (2.63 acres)
• Closed Runway and Northwest Taxiway (22.1 acres)
• Active Runway 11/29 (10.55 acres)
• Northwest Unimproved Lot (40.13 acres)
• Active Taxiways B, D, D2, D3, and E (14.25 acres)
1. In line with runway safety boundaries and height restrictions as appropriate.
Page 2 of 6
• Building 19128 Near North Ramp
IV. RESPONSIBILITIIES:
A. FEMA shall:
1. Notify the CITY as soon as practicable of AWO activation and
requirements for resources, footprint, changes to plans or other
activities required by FEMA.
2. Provide the CITY with a projected timeline for use of the Premises
and the date and time for which the property must be available to
FEMA. Notice shall be in writing, unless impracticable, in which case
FEMA shall provide oral notice and send later written confirmation of
notice upon request.
3. Notify the CITY at least seven (7) days prior to departure from the
property unless circumstances render such notice impractical.
4. Maintain the Premises in a clean and orderly condition. Repair and/or
restore the Premises to substantially the same condition at the time of
initial occupancy, except for reasonable wear and tear.
5. Repair and maintain structures during ongoing operations that are
damaged if required for safety and security reasons.
6. At the time of activation, address any incidental costs of occupancy
and operations such as trash removal and utilities through a
separately negotiated agreement.
7. Provide for required security and or other expenses for services deemed
necessary by FEMA under separate contract at FEMA expense.
B. The CITY shall:
1. Allow FEMA to occupy the Premises and to stage resources and other
equipment necessary to carry out their mission on the Premises.
2. Allow FEMA to park and utilize telecommunications vehicles on the
Premises and to run telecommunications cables in and around the
Premises.
3. Permit FEMA access to the Premises twenty-four (24) hours per day,
seven (7) days per week, and provide FEMA with all necessary means
to access all parts of the Premises as aforementioned. Depending on
the condition of the areas allocated above, the CITY will provide
Page 3 of 6
alternatives if they are deemed unsuitable or if directed by FEMA’s
requirements.
4. Permit FEMA to install, if necessary, fencing, portable toilets, additional
lighting, generators, temporary guard shelters, signage, electrical and
telecommunications upgrades, and other personal property necessary to
carry out the intended use of the Premises.
5. Any other areas outside of those agreed upon in Section III of this
Agreement will require execution of a separate agreement.
6. If the areas above, identified as “undeveloped” is available at the time of
activation, the CITY will remove any barriers, making available to FEMA
use of the contiguous areas.
V. OTHER PROVISIONS:
A. FEMA understands that the CITY may have an existing or may be working
on a MOU with the State of Washington, Military Department Emergency
Management Division (WA- EMD). Prior to activation, FEMA will
coordinate with WA-EMD to resolve potential overlapping usage of the
P remises that may exist.
B. Nothing in this Agreement is intended to conflict with current law or
regulations or the directives of FEMA or the CITY. If a term of this
Agreement is inconsistent with any such authority, then that term shall
be invalid, but the remaining terms and conditions of this Agreement
shall remain in full force and effect.
C. Nothing in this Agreement is intended to restrict the authority of either
party to act as provided by statute or regulation.
D. Nothing in this Agreement shall be interpreted as affording FEMA or the
CITY any role in the content or programming decisions of either FEMA
or the CITY, respectively.
E. Any information shared under this Agreement will comply with the
Privacy Act, and to the extent required and allowable, the Freedom of
Information Act, and any other applicable statute, Executive Order, or
regulation.
F. This Agreement is between FEMA and the CITY and does not confer or
create any right, benefit, or trust responsibility, substantive or procedural,
enforceable at law or equity, by any third person or party (public or
private) against the United States, its agencies, its officers, or any
Page 4 of 6
person; or against the CITY, their officers or employees or any other
person.
G. This Agreement creates neither a partnership nor a joint venture, and
neither party has the authority to bind the other. This Agreement is not
intended to be enforceable in any court of law or dispute resolution
forum.
H. The parties will use or display each other's name, emblem, or
trademarks only in the case of particular projects and only with the prior
written consent of the other party. The DHS seal is protected by 18
U.S.C. §§ 506, 701, and 1017, among other laws, and use of the seal is
controlled by the DHS Office of Public Affairs through DHS Management
Directive No. 0030 (MD 0030). Written permission is required to use the
DHS Seal.
I. The CITY warrants that the Premises may be used for the purposes intended
by FEMA as described in this Agreement. Nothing in this Agreement shall be
construed to create a duty on FEMA to inspect for toxic material or latent
environmental conditions, which could be affected by FEMA's intended use
of the Premises. Any known environmental conditions, which could affect
FEMA's use of the Premises, known to the CITY, must be disclosed to
FEMA.
J. This Agreement, upon execution, contains the entire agreement of the
parties and no prior written or oral agreement, express or implied, shall
be admissible to contradict the provisions of this Agreement. Any
changes to this Agreement must be made in writing with the mutual
consent of the parties.
VI. POINTS OF CONTACT:
A. The FEMA Point of Contact is:
Chris Roberts, Logistics Branch Chief, Region 10 Response Division
130 228th Street, SW
Bothell, WA 98021-8627
(425) 487-2202 (office) / (202) 394-1506 (cell)
christopher.roberts @fema.dhs.gov
Alternates:
Robert Lantz-Brazil, Senior Logistics Planner: (425) 487-4602 (office) /
(202) 812-6766 (cell) / robert.lantzbrazil@fema.dhs.gov
Regional Response Coordination Center (Upon Activation):
Logistics Section Chief: (425 ) 487-4666 / r10-rrcc-
logisticssectionchief@fema.dhs.gov
Page 5 of 6
Operations Section Chief: (425 ) 487-4660 / r10-rrcc-
operationssectionchief@fema.dhs.gov
B. The CITY Point of Contact is:
Marty D. Wray, Director, Arlington Municipal Airport
18204 59th Dr. NE, Suite A
Arlington, WA 98223
(360) 403-3477 (cell)
mwray@arlingtonwa.gov
Alternates:
Lorene Robinson, Airport Operations Coordinator: (360) 403-3472 (cell) /
lrobinson@arlingtonwa.gov
VII. EFFECTIVE DATE: The terms of this Agreement will become effective on
the date and signature of the representatives of all parties.
VIII. MODIFICATION: This Agreement may be modified upon the mutual written
consent of FEMA and the CITY.
IX. TERMINATION: This Agreement will terminate on May 31, 2031, unless
extended by written amendment of this Agreement. Either party, upon forty-five
(45) days written notice to the other party, may terminate this Agreement.
X. NON-FUND OBLIGATING AGREEMENT: This Agreement is not a fiscal or
funds obligation document. This is a no-fund Agreement. Any funds, services, or
equipment provided to accomplish the goals anticipated under this Agreement are
done so without expectation of reimbursement or the payment of fees related to the
provision. Any specific work or activity that involves the transfer of funds, services, or
property among the parties will require execution of a separate agreement, and will
be contingent upon the availability of appropriated funds. Such activities must be
independently authorized by appropriate statutory or other authority. This
Agreement does not provide such authority.
XI. LIABILITY:
A. Congress has provided that the exclusive remedy for common law torts
committed by employees of the U.S. Government, acting within the scope
of their employment, is an action against the United States under the
Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 1346 (b), 2671-2680.
FEMA and the CITY agree that they are each responsible for the wrongful
or negligent acts or omissions of their respective employees, to the extent
that those acts or omissions occur within the scope of employment and
arise under this Agreement. Nothing in this Agreement shall be
construed as a waiver of any sovereign immunity of the United States.
Page 6 of 6
B.FEMA and the CITY further agree to notify each other promptly of any
claims arising under this Agreement, and to cooperate in good faith to
resolve any claims promptly and appropriately. Each party's designated
legal representatives will, within seven (7) calendar days of receipt,
provide each other's designated legal representatives copies of any
documents memorializing such claims.
XII.APPLICABLE LAW: Federal law shall govern this Agreement.
APPROVED BY: The following persons are authorized to sign this Agreement on
behalf of their respective party.
On Behalf of DHS/FEMA: On Behalf of CITY OF ARLINGTON
Scott D. Zaffram
Response Division Director
FEMA Region 10
Date:
Don E. Vanney
M ay or
City of Arlington
Date:
Premises Identified for Emergency Response and Recovery Operations at
Arlington Municipal Airport
Enclosure (1)
Support to Incident Type 3 or Type 2 Events Require Primary Use Areas (Yellow Border):
• North Ramp Near Taxiway A4 (2.63 acres)
• Closed Runway and Northwest Taxiway (22.1 acres)
• Active Runway 11/29 (10.55 acres)
• Building 19128 Near North Ramp
Support to Incident Type 2 or Type 1 Events Require Primary Use Areas (Yellow Border)
as aforementioned and Secondary Use Areas (Red Border):
• Northwest Unimproved Lot (40.13 acres)
• Active Taxiways B, D, D2, D3, and E (14.25 acres)
City of Arlington Council Agenda Bill NB #2 Attachment
May 18, 2026 Update City Council Rules of Procedure and Code of Ethics for Meeting Time.
City Council Rules of Procedure and Code of Ethics
Executive; Paul Ellis, City Administrator EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: meeting times to 6:00 p.m.
On October 17th, 2022, City Council approved a change of the official time for City council meetings, moving them to 6:00 p.m. The proposed update to the City Council Rules of Procedure and Code of ALTERNATIVES:
meeting times to 6:00 PM.
ORDINANCE NO. 2022-035
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING SECTION 2.04.020 OF THE ARLINGTON
MUNICIPAL CODE REGARDING MEETING TIMES
WHEREAS, the COVID-19 pandemic has changed the conduct of business for the City of
Arlington and other municipalities; and
WHEREAS, increased access to "live -streamed" City Council meetings has led to reduced
in -person attendance and increased remote attendance by citizens; and
WHEREAS, the City Council and staff would benefit from an earlier City Council meeting
time, and believe the citizens can remain connected with City Council meetings through the
increased use of technology; and
WHEREAS, the City Council wishes to amend Section 2.04.020 of the Arlington Municipal
Code to reflect a change in meeting times;
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as
follows:
Section 1. Arlington Municipal Code Section 2.04.020 shall be and hereby is
amended to read as follows:
2.04.020 - Meetings —Time and place —When meetings fall on legal holidays.
The city council shall hold its regular public meetings on the first, second, third,
and fourth Mondays of each month; provided, however, that the city council
shall not hold meetings on the second, third, and fourth Mondays of August or
the first full week of September. The meetings on the second and fourth
Mondays of each month shall be reserved for workshops. Whenever any regular
meeting falls upon a Monday declared in RCW 1.16.050 now or in the future as a
legal holiday, then the regular meeting of the city council shall be held on the
next business day and no special notice of such meeting need be given. If there is
no business for which a meeting is needed, the meeting may be cancelled. All
meetings shall begin at levee six 6:00 p.m. Meetings shall be held at the city
police station/city hall annex, 110 E. 3rd St., Arlington, Washington; provided
that the city council may adjourn from time to time to meet at any other publicly
announced place.
Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by
state or federal law or regulation, such decision or pre-emption shall not affect the validity of
the remaining portions of this ordinance or its application to other persons or circumstances.
ORDINANCE 2022-035
Section 3. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be
in full force five (5) days after the date of publication as provided by law; provided, however,
that in no event shall the ordinance be effective until January 1, 2023.
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this 17th
day of October, 2022.
CITY OF ARLINGTON
Barbara Tolbert, Mayor
ATTEST:
Wendy Va Der Meersche, City Clerk
APPROVED AS TO FORM:
sue
ffft y
ORDINANCE 2022-035 2
CERTIFICATION OF ORDINANCE
I, Wendy Van Der Meersche, being the duly appointed City Clerk of the City of Arlington,
Washington, a municipal corporation, do hereby certify that the following Ordinance
No. 2022-035 was approved at the October 17, 2022 City Council meeting.
ORDINANCE NO. 2022-035
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON
AMENDING SECTION 2.04.020 OF THE ARLINGTON
MUNICIPAL CODE REGARDING MEETING TIMES"
A true and correct copy of the original ordinance is attached.
Dated this 18th day of October, 2022
J
Wendy Va er Meersche
City Clerk for the City of Arlington
City Council Rules of Procedure
Amended 05-18-2026
City of Arlington
City Council Rules of Procedure
City Council Rules of Procedure and Code of Ethics
1. General Rules
1.1 Meetings to be Public: All official meetings of the Arlington City Council shall be
open to the public with the exception of executive sessions for certain limited topics
(as defined in RCW Chapter 42.30). The journal of proceedings (minute book) shall be
open to public inspection.
1.2 Quorum: Four Council members shall be in attendance to constitute a quorum and
be necessary for the transaction of business. If a quorum is not present, those in
attendance will be named and they shall adjourn to a later time, but no adjournment
shall be for a longer period than until the next regular meeting.
1.3 Attendance, Excused Absences: RCW 35A. 12.060 provides that a Council member
shall forfeit his/her office by failing to attend three (3) consecutive regular meetings of
the Council without being excused by the Council. Members of the Council may be so
excused by complying with this section. The member shall contact the Chair prior to the
meeting and state the reason for his/her inability to attend the meeting. If the member is
unable to contact the Chair, the member shall contact the City Clerk or Deputy City Clerk,
who shall convey the message to the Chair. The Chair shall inform the Council of the
member's absence, state the reason for such absence and inquire if there is a motion to
excuse the member. Upon passage of such motion by a majority of members present,
the absent member shall be considered excused, and the Recorder will make an
appropriate notation in the minutes. If the motion is not passed, the Recorder will note
in the minutes that the absence is unexcused.
1.4 Journal of Proceedings: A journal of all proceedings of the Council shall be kept
by the City Clerk and shall be entered in a book constituting the official record of
the Council.
1.5 Right of Floor: Any member desiring to speak shall be recognized by the Chair
and shall confine his/her remarks to one subject under consideration or to be
considered.
1.6 Rules of Order. Robert’s Rules of Order Newly Revised shall be the guideline procedures
for the proceedings of the Council. If there is a conflict, these rules shall apply
City Council Rules of Procedure
Amended 05-18-2026
1.7 Remote Attendance. From time to time, it is not possible for a councilmember to
attend a City Council meeting and the City would benefit by a Councilmember’s
attendance by means of remote communication. The Council recognizes the benefits of
fullest practicable attendance and participation by its members. Attendance from
remote locations is intended to be an alternative and relatively infrequently used
method for participation by Councilmembers. Remote attendance may occur in the
following circumstances:
(a) The City Administrator may approve a Councilmember’s written request for attendance
at a Council meeting via remote communication when there is good cause. For purpose of
this policy, the following shall constitute good cause and shall have priority as follows: (i)
when traveling on City business; (ii) when illness, injury or family emergency prevents the
Councilmember from attending; and (iii) when the Councilmember is away on planned
vacations. The request and the reasons for the request shall be made in writing or via email
to the City Administrator and City Clerk. The request shall be made as early as reasonably
possible, to allow the City Administrator to confirm the availability of the remote
communication technology and any required technical staff to participate in the meeting.
(b) A Councilmember may attend via remote communication, when approved by the
City Administrator, no more than four (4) times per year for planned vacations, and in no
event more frequently than three (3) consecutive meetings.
(c) Current technology limits the number of Councilmembers who may attend via
remote communication to one Councilmember. If more Councilmembers are
requesting approval to attend remotely, the priorities set forth in paragraph 1.7(a),
above shall determine which Councilmember(s) may attend remotely. The
Councilmembers requesting permission to attend remotely shall attempt to reach
agreement on which may attend if technological limits prevent all requesting
Councilmembers from attending remotely. In the absence of an agreement or a
difference in priority levels, the Councilmembers who first requested remote
attendance shall have priority to attend remotely.
(d) In no event shall the City Administrator approve a Councilmember’s remote
attendance request unless satisfactory video conferencing equipment or technology is
available. Satisfactory equipment shall mean video conferencing software and connectivity
to support the use of the City’s preferred video conferencing platform and complies with
the requirements of state law. The
device or technology must allow the Councilmember to pose and answer questions that
are posed from time to time, and to permit the public to see and hear the Councilmember
at all times.
(e) During any meeting that a Councilmember is attending via remote
communication, the presiding officer or City Administrator shall state for the record
that a particular Councilmember is attending via remote communication and the
reasons for such attendance.
City Council Rules of Procedure
Amended 05-18-2026
(f) Councilmembers appearing via remote communication may participate and vote
during the meeting as if they were physically present at the meeting.
(g) Councilmembers appearing remote communication shall comply with all rules and
procedures as if they were physically present at the meeting. In the case of executive
sessions, the City Administrator may permit participation from remote location(s) only
when the City Administrator on a case-by-case basis considers such participation to be
necessary and the City Administrator is confident in the security of such remote
communications.
(h) These provisions may be superseded in the case of pandemic or other emergency during
which the requirements of the Open Public Meetings Act have been suspended by operation
of law or proclamation of the Governor or other official with jurisdiction. The City Council
reserves the right to make exceptions to the provisions of this paragraph 1.7 via motion at
any duly noticed City Council meeting.
2. Types of Meetings
2.1 Regular Council Meetings: The Council shall meet on the first and third Monday of
each month at 6:007 p.m. When a Council meeting falls on a holiday, the Council shall
meet on Tuesday following the Monday holiday. The Council may reschedule regular
meetings to a different date or time by motion. The location of the meetings shall be
the Council Chambers at 110 E. Third Street, unless specified otherwise by a majority
vote of the Council. All regular and special meetings shall be public.
2.2 Special Meetings: Special meetings may be called by the Mayor or any four (4)
members of the Council. The City Clerk shall prepare a notice of the special meeting
stating the time, place and business to be transacted. The City Clerk shall attempt to
notify each member of the Council, either by telephone or otherwise, of the special
meeting. The City Clerk shall give at least 24 hours' notice of the special meeting to
each local newspaper of general circulation and to each local radio and/or television
station, which has filed with the Clerk a written request to be notified of special
meetings. No subjects other than those specified in the notice shall be considered. The
Council may not make final disposition on any matter not mentioned in the notice.
Special meetings may be called in less than 24 hours, and without the notice required
in this section, to deal with emergencies involving injury or damage to persons or
property or the likelihood of such injury or damage if the notice requirements would
be impractical or increase the likelihood of such injury or damage.
2.3 Continued and Adjourned Sessions: Any session of the Council may be continued
or adjourned from day to day, or for more than one day, but no adjournment shall be for
a longer period than until the next regular meeting.
City Council Rules of Procedure
Amended 05-18-2026
2.4 Study Sessions and Workshops: The Council may meet informally in study sessions
and workshops, at the call of the Mayor or of any three or more members of the
Council, to review forthcoming programs of the city, receive progress reports on
current programs or projects, receive other similar information from city department
heads or conduct procedures workshops, provided that all discussions and conclusions
thereon shall be informal and do not constitute official actions of the Council. Study
sessions and workshops held by the Council are "special meetings" of the Council, and
the notice required by RCW 42.30.080 must be provided.
2.5 Executive Sessions: Executive sessions or closed meetings may be held in accordance
with the provisions of the Washington State Open Public Meetings Act (Chapter 42.30 RCW).
Among the topics that may be discussed in executive session or closed meetings are: (1)
personnel matters; (2) consideration of acquisition of property for public purposes or sale of
city-owned property; and (3) potential or pending litigation in which the city has an interest, as
provided in the Revised Code of Washington. The Council may hold an executive session
during a regular or special meeting.
Before convening in executive session the Chair shall publicly announce the purpose for
excluding the public from the meeting place and the time when the executive session
will be concluded. If the Council wishes to adjourn at the close of a meeting from
executive session, that fact will be announced along with the estimated time for the
executive session. The announced time limit for executive sessions may be extended to
a stated later time by the announcement of the Chair.
2.6 Attendance of Media at Council Meetings: All official meetings of the Council and
its committees shall be open to the media, freely subject to recording by radio, television
and photographic services at any time, provided that such arrangements do not
interfere with the orderly conduct of the meetings.
3. Chair and Duties
3.1 Chair: The Mayor, if present, shall preside as Chair at all meetings of the Council.
In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both
the Mayor and Mayor Pro Tem, the Council shall elect a Chair.
3.2 Call to Order: The meetings of the Council shall be called to order by the Mayor or,
in his or her absence, by the Mayor Pro Tem. In the absence of both the Mayor and Mayor Pro
Tem, the meeting shall be called to order by the City Clerk or Clerk's designee for the
election of a temporary Chair.
3.3 Preservation of Order: The Chair shall preserve order and decorum; prevent attacks
on personalities or the impugning of members' motives and confine members in debate
City Council Rules of Procedure
Amended 05-18-2026
to the question under discussion.
3.4 Points of Order: The Chair shall determine all points of order, subject to the right
of any member to appeal to the Council. If any appeal is taken, the question shall be
"Shall the decision of the Chair be sustained?".
3.5 Questions to be Stated: The Chair shall state all questions submitted for a vote
and announce the result. A roll call vote shall be taken upon all questions.
3.6 Mayor - Powers: The Mayor may not make or second motions, but may participate
in debate to the extent that such debate does not interfere with chairing the meeting.
If the mayor wishes to participate vigorously in the debate of an issue, the Mayor shall turn
over chairing of that portion of the meeting to the Mayor Pro Tem, or to another Council
member if the Mayor Pro Tem is absent. The Mayor's voting rights and veto power are as
specified in RCW 35A. 12. 100.
4. Order of Business and Agenda
4.1 Order of Business For Regular Meetings: The order of business for all regular meetings
shall be transacted
as follows unless the Council, by a majority vote of the members present suspends the
rules and changes the order:
(1) Call to Order
(2) Pledge of Allegiance
(3) Approval of the Agenda
(4) Special Guests/Presentations/Proclamations
(5) Public Comment
(6) Consent Agenda
(7) Public Hearings
(8) Action Items
(9) Comments from Council Members
(10) Information/Administrator & Staff Reports
(11) Mayor’s Report
(12) Executive Session/Reconvene
(13) Adjourn
The Consent Agenda may contain items which are of a routine and non-controversial
nature which may include, but are not limited to, the following: meeting minutes,
payroll, claims, budget amendments, park use requests and any item previously
approved by Council with a unanimous vote and which is being submitted to Council for
final approval. Any item on the Consent Agenda may be removed and considered
separately as an agenda item at the request of any Council member or any person
attending a Council meeting.
City Council Rules of Procedure
Amended 05-18-2026
4.2 Order of Business for Workshop Meetings: The order of business for all workshop
meetings shall be transacted as follows unless the Council, by a majority vote of the
members present suspends the rules and changes the order:
(1) Call to Order
(2) Pledge of Allegiance
(3) Approval of the Agenda
(4) Special Guests/Presentations
(5) Workshop Items
(6) Information/Administrator & Staff Reports
(7) Mayor’s Report
(8) Comments from Council Members/Councilmember Reports
(9) Review of Consent Agenda Items for Next Meeting
(10) Executive Session/Reconvene
(11) Adjourn
4.3 Council Agenda: The mayor shall prepare the agenda for Council meetings.
Subject to the Council's right to amend the agenda, no legislative item shall be voted
upon which is not on the Council agenda, except in emergency situations (defined
as situations which would jeopardize the public's health, safety or welfare).
4.4 Mayor and Council member Comments: The agenda shall provide a
time when the Mayor ("Mayor's Report") or any Council member ("Comments From
Council Members") may bring before the Council any business that he/she feels should
be deliberated upon by the Council. These matters need not be specifically listed on the
agenda, and deliberation may be deferred until a following Council Workshop. Any
formal action on such matters (i.e., Council vote) may be taken at a subsequent Council
meeting, except that immediate action may be taken upon a vote of a majority of all
members of the Council. There shall be no lectures, speeches or grandstanding.
5. Consensus and Motions
5.1 Motions: No motion shall be entertained or debated until duly seconded and
announced by the Chair. The motion shall be recorded and, if desired by any Council
member, it shall be read by the Recorder before it is debated and, by the consent of
the Council, may be withdrawn at any time before action is taken on the motion.
5.2 Votes on Motions: Votes shall be taken by voice vote; provided, that any member
of the Council may request a roll call vote on any matter. Each member present shall
vote on all questions put to the Council except on matters in which he or she has been
disqualified for a conflict of interest or under the appearance of fairness doctrine.
Such member shall disqualify him or herself prior to any discussion of the matter and
shall leave the Council Chambers. When disqualification of a member or members
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results or would result in the inability of the Council at a subsequent meeting to act on
a matter on which it is required by law to take action, any member who was absent or
who had been disqualified under the appearance of fairness doctrine may
subsequently participate, provided such member first shall have reviewed all
materials and listened to all tapes of the proceedings in which the member did not
participate.
5.3 Failure to Vote on a Motion: Any Council member present who fails to vote
without a valid disqualification shall be declared to have voted in the affirmative on
the question.
5.4 Motions to Reconsider: A motion to reconsider must be made by a person who voted
with the majority on the principal question and must be made at the same or succeeding
regular meeting. No motion to reconsider an adopted quasi-judicial written decision
shall be entertained after the close of the meeting at which the written findings were
adopted.
6. Public Hearing Procedures
6.1 Speaker Sign-In: Prior to the start of a public hearing the Chair may require that all
persons wishing to be heard sign in with the Recorder, giving their name and whether
they wish to speak as a proponent, opponent or from a neutral position. Any person
who fails to sign in shall not be permitted to speak until all those who signed in have
given their testimony.
The Chair, subject to the concurrence of a majority of the Council, may establish time
limits and otherwise control presentations. (Suggested time limit is three minutes per
speaker or five minutes when presenting the official position of an organization or
group.) The Chair may change the order of speakers so that testimony is heard in the
most logical groupings (i.e. proponents, opponents, adjacent owners, etc.).
6.2 Conflict of Interest/Appearance of Fairness: Prior to the start of a public hearing
the Chair will ask if any Council member has a conflict of interest or Appearance of
Fairness Doctrine concern which could prohibit the Council member from participating
in the public hearing process. A Council member who refuses to step down after
challenge and the advice of the City Attorney, a ruling by the Mayor or Chair and/or a
request by the majority of the remaining members of the Council to step down is
subject to censure. The Council member who has stepped down shall not participate in
the Council decision nor vote on the matter. The Council member shall leave the
Council Chambers while the matter is under consideration, provided, however, that
nothing herein shall be interpreted to prohibit a Council member from stepping down in
order to participate in a hearing in which the Council member has a direct financial or
other personal interest.
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6.3 The Public Hearing Process: The Chair introduces the agenda item, opens the
public hearing and announces the following Rules of Order:
(1) All comments by proponents, opponents or other members of the public shall be
made from the podium; any individuals making comments shall first give their name
and address. This is required because an official recorded transcript of the public
hearing is being made.
(2) No comments shall be made from any other location. Anyone making "Out of
Order" comments shall be subject to removal from the meeting. If you are disabled
and require accommodation, please advise the Recorder.
(3) There will be no demonstrations during or at the conclusion of
anyone's presentation.
(4) These rules are intended to promote an orderly system of holding a public
hearing, to give every person an opportunity to be heard, and to ensure that no
individual is embarrassed by exercising his/her right of free speech.
· The Chair calls upon city staff to describe the matter under consideration.
· The Chair calls upon proponents, opponents and all other individuals who
wish to speak regarding the matter under consideration.
· The Chair inquires as to whether any Council member has questions to ask
the proponents, opponents, speakers or staff. If any Council member has
questions, the appropriate individual will be recalled to the podium.
· The Chair continues the public hearing to a time specific or closes the
public hearing.
7. Duties and Privileges of Citizens
7.1 Meeting Participation: Citizens are welcome at all Council meetings and are
encouraged to attend and participate prior to the deliberations of the Council.
Recognition of a speaker by the Chair is a prerequisite and necessary for an orderly and
effective meeting, be the speaker a citizen, Council member or staff member. Further, it
will be expected that all speakers will deliver their comments in a courteous and efficient
manner and will speak only to the specific subject under consideration. Anyone making
out-of-order comments or acting in an unruly manner shall be subject to removal from
the meeting. Use of cellular telephones is prohibited in the Council Chambers.
7.2 Subjects Not on the Current Agenda: Under agenda item "Comments from
Citizens" citizens may address any item they wish to discuss with the Mayor and
Council. They shall first obtain recognition by the Chair, state their name, address and
subject of their comments. The Chair shall then allow the comments, subject to a three
(3) minute limitation per speaker, or other limitations as the Chair or Council may deem
necessary. Following such comments, if action is required or has been requested, the
Chair may place the matter on the current agenda or a future agenda or refer the
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matter to staff or a Council committee for action or investigation and report at a future
meeting.
7.3 Subjects on the Current Agenda: Any member of the public who wishes to address
the Council on an item on the current agenda shall make such request to the Chair or
Presiding Officer. The Chair shall rule on the appropriateness of public comments as
the agenda item is reached. The Chair may change the order of speakers so that
testimony is heard in the most logical grouping (i.e. proponents, opponents, adjacent
owners, etc.). All comments shall be limited to three (3) minutes per speaker, or other
limitations as the Chair or Council may deem necessary.
7.4 Manner of Addressing the Council - Time Limit: Each person addressing the
Council shall step up to the podium, give his/her name and address in an audible tone of
voice for the record and, unless further time is granted by the Council, shall limit his/her
remarks to three (3) minutes. Agenda items "Comments from Citizens" and "Continued
Comments from Citizens" shall be limited to a total of 30 minutes each, unless additional
time or less time is agreed upon by the Council (dependent upon the length of the
Council agenda). All remarks shall be addressed to the Council as a body and not to any
member thereof.
No person, other than the Chair, members of the Council and the person having the floor,
shall be permitted to enter into any discussion, either directly or through the members
of the Council. No questions shall be asked of the Council members, except through the
Chair. The Council will then determine the disposition of the issue (information -only,
place on present agenda, workshop, a future agenda, assign to staff, assign to Council
Committee or do not consider).
7.5 Personal and Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks or who shall become boisterous while addressing the Council may
be requested to leave the meeting and may be barred from further audience before
the Council during that Council meeting by the Chair or Presiding Officer.
7.6 Written Communications: Interested parties, or their authorized representatives,
may address the Council by written communication in regard to any matter
concerning the city's business or over which the Council had control at any time. The
written communication may be submitted by direct mail or by addressing the
communication to the City Clerk who will distribute copies to the Council members.
The communication will be entered into the record without the necessity for reading
as long as sufficient copies are distributed to members of the audience/public.
7.7 Comments in Violation of the Appearance Of Fairness Doctrine: The Chair may
rule out of order any comment made with respect to a quasi-judicial matter pending
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before the Council or its Boards or Commissions. Such comments should be made only
at the hearing on a specific matter. If a hearing has been set, persons whose comments
are ruled out of order will be notified of the time and place when they can appear at
the public hearing on the matter and present their comments.
7.8 ”Out of Order” Comments: Any person whose comments have been ruled out of
order by the Chair shall immediately cease and refrain from further improper
comments. The refusal of an individual to desist from inappropriate, slanderous or
otherwise disruptive remarks after being ruled out of order by the Chair may subject
the individual to removal from the Council Chambers. These rules are intended to
promote an orderly system of holding a public meeting and to give every person an
opportunity to be heard.
8. Filling Council Vacancies and Selecting Mayor Pro Tem
8.1 Notice of Vacancy: If a Council vacancy occurs, the Council will follow
the procedures outlined in RCW 42.12.070.
In order to fill the vacancy with the most qualified person available until an election is
held, the Council will widely distribute and publish a notice of the vacancy and the
procedure and deadline for applying for the position.
8.2 Application Procedure: The Council will draw up an application form which
contains relevant information that will answer set questions posed by Council. The
application form will be used in conjunction with an interview of each candidate to
aid the Council's selection of the new Council member.
8.3 Interview Process: All candidates who submit an application by the deadline will
be interviewed by the Council during a regular or special Council meeting open to the
public. The order of the interviews will be determined by drawing the names; in order
to make the interviews fair, applicants will be asked to remain outside the Council
Chambers while other applicants are being interviewed. Applicants will be asked to
answer questions submitted to them in advance of the interview and questions posed
by each Council member during the interview process. The Council members will ask
the same questions of each candidate. Each candidate will then be allowed two (2)
minutes for closing comments. Since this is not a campaign, comments and responses
about other applicants will not be allowed.
8.4 Selection of Council member: The Council may recess into executive session to
discuss the qualifications of all candidates. Nominations, voting and selection of a
person to fill the vacancy will be conducted during an open public meeting.
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8.5 Selecting Mayor Pro Tem and Alternate Mayor Pro Tem: The Mayor Pro
Tem and Alternate Mayor Pro Tem will be selected by a majority vote of the Council
members at the second meeting in January in even years or when there is a vacancy. In
selecting the Mayor Pro Tem, the Council will be guided by the following principles:
• To preserve continuity in the office, the Mayor Pro Tem shall generally
serve for a term of two (2) years.
• The Mayor Pro Tem should have served as a Council member for at
least two (2) years before appointment to the office of Mayor Pro Tem.
• The Mayor Pro Tem will generally be selected from the
eligible Council members who have served the longest in
office.
The Alternate Mayor Pro Tem will be the Council member that most recently served as
Mayor Pro Tem.
9. Creation of Committees, Boards and Commissions
9.1 Citizen Committees, Boards and Commissions: The Council may create
committees, boards and commissions to assist in the conduct of the operation of
city government with such duties as the Council may specify not inconsistent with
the city code.
9.2 Membership and Selection: Membership and selection of members shall be
as provided by the Council if not specified otherwise in the city code.
Any committee, board or commission so created shall cease to exist upon the
accomplishment of the special purpose for which it was created, or when abolished by a
majority vote of the Council. No committee so appointed shall have powers other than
advisory to the Council or to the Mayor except as otherwise specified in the city code.
10. City Code of Ethics
10.1. Personal integrity. The professional and personal conduct of City elected officials must
be above reproach and avoid even the appearance of impropriety. City elected officials shall
endeavor to treat citizens equally and with respect and shall refrain from abusive conduct,
threats of official action, personal accusations or verbal attacks upon the character or
motives of other members of the Mayor or Council, boards and commissions, the staff or
public. City elected officials shall maintain truthfulness and honesty and not compromise
them for advancement, honor, or personal gain. Additionally, City elected officials shall not
directly or indirectly induce, encourage or aid anyone to violate the Code of Ethics and it is
incumbent upon City elected officials to make a good faith effort to address apparent
violations of this Code of Ethics.
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10.2. Respect for Process. City elected officials shall perform their duties in accordance
with the processes and rules of order established by the City Council and board and
commissions governing the deliberation of public policy issues, meaningful involvement of
the public, and implementation of policy decisions of the City Council by City staff.
10.3. Conduct of Public Meetings. City elected officials shall prepare themselves for public
issues; listen courteously and attentively to all public discussions before the body; and focus
on the business at hand. They shall refrain from interrupting other speakers; making
personal comments not germane to the business of the body; or otherwise interfering with
the orderly conduct of meetings.
10.4. Decisions Based on Merit. City elected officials shall base their decisions on the
merits and substance of the matter at hand, rather than on unrelated considerations.
10.5. Public Disclosure. City elected officials shall publicly disclose substantive information
that is relevant to a matter under consideration by the Council or boards and commissions,
which they may have received from sources outside of the public decision-making process.
Council members shall represent when making public statements that opinions stated are
the Member's own and do not necessarily represent those of the Council unless the Council
has voted and passed an ordinance, resolution or motion that so states the expressed policy.
10.6 Punishment. The Council has power under state law to impose punishment on its
members, short of removal of office, for violation of state law or Council rules. If a member
of the Council shall transgress these rules, the presiding officer shall call such member to
order, in which case such member shall be silent except to explain or continue in order. If
the presiding officer shall transgress these rules or fail to call such member to order, any
other member of the Council may, under a point of order, call the presiding officer or such
other member to order, in which case the presiding officer or such member, as the case
may be, shall be silent except to explain or continue in order. Additional consequences may
include a verbal admonition, written reprimand, censure, expulsion from the meeting at
which the conduct is occurring, removal of the Councilmember from the Council committee
chair positions or committee memberships, or removal of intergovernmental duties, based
on an affirmative vote of a majority of the Council; in such a vote the elected official shall
not be entitled to vote. Expulsion for such behavior in the Council’s presence shall require
the affirmative vote of a majority of the Council, specifying in the motion or order of
expulsion the cause for expulsion.
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11. Suspension and Amendment of These Rules
11.1 Suspension of these Rules: Any provision of these rules not governed by the city
code may be temporarily suspended by a vote of a majority of the Council.
11.2 Amendment of These Rules: These rules may be amended or new rules adopted by
a majority vote of all members of the Council, provided that the proposed amendments
or new rules shall have been introduced into the record at a prior Council meeting.
City of Arlington Council Agenda Bill NB #3 Attachment
COUNCIL MEETING DATE: May 18, 2026 SUBJECT: Sole Source Resolution for Procurement and Servicing of Wilo Pumps and Mixers and Associated Support Equipment. ATTACHMENTS: DRAFT Sole Source Resolution Letter of Certification from Wilo USA, LLC DEPARTMENT OF ORIGIN Public Works Department; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: $0 LEGAL REVIEW: DESCRIPTION: Sole source resolution recognizing Correct Equipment, Inc. as the only appointed Wilo USA, LLC water and wastewater pump and mixer sales representative for our service area. HISTORY: The City of Arlington uses Wilo USA pumps and mixers in many processes (Water Treatment Plant, Water Reclamation Facility, Lift Stations, Booster Pump Stations, etc.). Wilo pumps and mixers and associated components are manufactured by Wilo USA, LLC and distributed locally by Correct Equipment, Inc. Correct Equipment is the authorized agent in the Arlington geographical area for Wilo products and, as such, staff is requesting a sole source resolution allowing the City to waive Washington Public Works bid requirements and contract directly with Correct Equipment for purchase and or related services for these products. ALTERNATIVES: Do not issue sole source resolution Remand to staff for further evaluation RECOMMENDED MOTION: I move to recognize Correct Equipment as the authorized agent for purchase and or related services for Wilo pump systems and approve a Sole Source Resolution allowing the City to contract directly with Correct Equipment, Inc.
WILO USA LLC T + 888-945-6872
9550 W. Higgins Rd. #300 F + 888-945-6873
Rosemont, IL 60018 www.wilo-usa.com
May 12, 2026
Subject: City of Arlington, Washington
To Whom It May Concern,
This letter confirms that Correct Equipment is the sole and exclusive contracted sales representative for
Wilo USA, LLC water & wastewater pump and mixer sales for your served area.
Wilo USA, LLC, a subsidiary of Wilo SE, is the sole provider in the United State of Pump and Mixers
manufactured under the Wilo brand. Please note that all Wilo Warranties and Operations and
Maintenance Manuals require the use of genuine Wilo components for the warranties to be valid and
ensure proper operation.
Should you have any questions, please contact me via email at tom.webb@wilo.com , via phone
(818) 307-6126.
Best Regards,
Tom M. Webb
Western Regional Manager
Water Management
M: +1 818-307-6126
T: +1 262-204-6661
F: +1 847-825-9456
tom.webb@wilo-usa.com
RESOLUTION NO. _____
A RESOLUTION OF THE CITY OF ARLINGTON TO WAIVE BID REQUIREMENTS FOR THE PURCHASE
OF WILO USA, LLC WATER AND WASTEWATER PUMPS, MIXERS, AND MISCELLANEOUS
SUPPORT PRODUCTS AND RELATED SERVICES FOR USE BY THE CITY OF ARLINGTON UTILITY
DEPARTMENT
WHEREAS, the City of Arlington Utility Department maintains water and wastewater
systems for all of its customers; and
WHEREAS, to maintain the consistency of treatment plants, lift stations, booster pump
stations, and other miscellaneous support products and related services within the Utility
treatment systems, and to avoid the cost associated with repairs to the system that may occur
using non genuine original equipment manufacturer (OEM) replacement controls; a supplier of
Wilo USA, LLC products is required; and
WHEREAS, Correct Equipment, Inc. is the only authorized agent for purchase of Wilo
USA, LLC products within the City of Arlington’s geographical region; and
WHEREAS, RCW 35.23.352(9) permits the waiving of bidding requirements for the
purchase of materials which are clearly and legitimately limited to a single source of supply or
services which are subject to special market conditions;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington, as
follows:
Section 1: The City Council of the City of Arlington hereby waives the bidding
requirements for purchase of Wilo USA, LLC products for use by the City of
Arlington Utility Department.
Section 2: This resolution will be effective for three (3) years from the date of
adoption.
PASSED by the City Council and Approved by the Mayor this _____day of May 2026.
CITY OF ARLINGTON
___________________________________
Don E. Vanney, Mayor
ATTEST:
__________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
__________________________________
Oskar Rey, City Attorney