HomeMy WebLinkAbout05-11-26 Council Meeting PacketSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
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CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney – Raelynn
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT A
Chapter 20.76 Screening and Trees
Staff Presentation: Ameresia Lawlis
Council Liaison: Rob Toyer
2. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT B
Chapter 20.94 Annexations
Staff Presentation: Ameresia Lawlis
Council Liaison: Rob Toyer
3. Ordinance Approving Amendment to Arlington Municipal Code ATTACHMENT C
Chapter 20.98 State Environmental Policy Act (SEPA)
Staff Presentation: Ameresia Lawlis
Council Liaison: Rob Toyer
4. Arlington/Marysville Interlocal Agreement for Project Cascade ATTACHMENT D
Staff Presentation: Thad Newport
5. Community Aviation Revitalization Board (CARB) Electric Sweeper ATTACHMENT E
Loan – Offer Acceptance and Resolution
Staff Presentation: Lorene Robinson
Council Liaison: Heather Watland
Arlington City Council Workshop
Monday, May 11, 2026 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
6. Contract Amendment #7 to the SCJ Alliance Contract for the Island ATTACHMENT F
Crossing Roundabout
Staff Presentation: Jim Kelly
Council Liaison: Yvonne Gallardo-Van Ornam
7. 2027 Lodging Tax Funding Application ATTACHMENT G
Staff Presentation: Shelby Burke
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill WS # 1 Attachment
COUNCIL MEETING DATE: May 11, 2026 SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.76 Screening & Trees ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The 2026 AMC Chapter 20.76 Zoning Code Amendment involves administrative updates, clarification of screening types, a simplified screening requirements table based on the zoning rather than the specific use for most situations, and updates to ensure middle housing has no additional requirements than those imposed on single family residences per House Bill 1110. HISTORY: The AMC Chapter 20.76 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1110 and the Middle Housing requirements. The uses table for screening requirements has proven to be difficult to enforce at times and provides for inconsistent landscaping requirements within a given area. Staff propose to simplify the table into zones rather than call out specific uses. ALTERNATIVES: Remand to staff for additional information RECOMMENDED MOTION: Workshop; discussion only. At the May 18, 2026, Council meeting, the recommended motion will be, “I move to approve the ordinance amending AMC Chapter 20.76 and authorize the Mayor to sign the ordinance.”
Page 1 of 2
New or Renamed Table of Contents Code Sections:
•Table 20.76-1 Screening Requirements
o Table of Screening Requirements added rather than being under anothersection
New Language Sections:
•20.76.040 Descriptions of Screens
o (d) Added a “Type” matching the landscaping requirements of Single FamilyResidential and Middle Housing.
o (e) Previously this was described under 20.76.090(b), however for consistency,it has been added as a “Type”. When it should be utilized is still located under20.76.090 Special Screening Requirements.
•20.76.090 Special Screening Requirements
o This section was completely rewritten for consistency and consistency.
o (d) was added to provide clear screening requirements for drive aisles andparking lots that are consistent with the intended design requirements.
o (e) was also added to provide clear screening requirements for outdoor storageand mechanical equipment that is consistent with the current designrequirements.
•Table 20.76-1 Screening Requirements
o This table replaced the previous table of screening requirements. The intent ofthis new table is to provide requirements based on the zone designation ratherthan a speci�ic use in most cases. This will allow for a more consistent outcomeof development design and reduce unnecessary requirements for similarand/or expected uses within each area. Screening types were determined byusing the most common “type” currently required for uses in that speci�ic zone.Certain uses that are especially incompatible are still addressed separatelyunder 20.76.090.
Updated Language Sections:
•20.75.020 General Screening Standards
o (a) clari�ied that Single Family and Middle Housing types do not have toprovide screening in the same way as other uses. The intent for single familyhousing was already provided; however middle housing was added per therequirements of HB 1110.
AMC Chapter 20.76 – SCREENING AND TREES
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
Page 2 of 2
o (b) Single Family Residential and Middle Housing requirements were calledout here as a general standard. This requirement for single family waspreviously only referenced in the shading part of this chapter.
o (c) This language was previously referenced in 20.76.030(b) but was movedand revised for consistency with the chapter.
•20.76.040 Descriptions of Screens
o (a) Renamed and provided simpli�ied, clearer requirements.
o (b) Renamed and provided simpli�ied, clearer requirements.
o (c) Renamed and provided simpli�ied, clearer requirements.
•20.76.060 Flexibility in Administration Required
o (a) Revised the Table of Screening Requirements reference.
o (c) Revised the Table of Screening Requirements reference.
o (d) Revised the Table of Screening Requirements reference.
•20.76.070 Combination Uses
o (a) Revised the Table of Screening Requirements reference.
•20.76.124 Shade Trees on Lots
o (b) Language revised to be based on Single Family Residential and MiddleHousing only rather than all residential zones. This ensures non-residentialuses within a residential zone provide appropriate screening.
Removed Language Sections:
•20.76.030 Compliance with Screening Standards
o This section was removed and portions that were applicable were moved tomore appropriate sections to provide clarity in this chapter and removeunnecessary language.
•20.76.090 Special Screening Requirements
o This section was completely rewritten for clarity and consistency.
•Table 20.76-1 Screening Requirements
o This section was completely rewritten for clarity and consistency.
•HB1110 Growth Management Act – Minimum Development Densities in ResidentialZones
•RCW 36.70A.635 Minimum Residential Density
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0035
Page 1 of 4
CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
A. INTRODUCTION The AMC Chapter 20.76 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.76 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.76 Zoning Code Amendment involves administrative updates, clarification of screening types, a simplified screening requirements table based on the zoning rather than the specific use for most situations, and updates to ensure middle housing has no additional requirements than those imposed on single family residences per House Bill 1110.
Community and Economic Development Planning Division th
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
Page 2 of 4
C. REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS 1. SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2. PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary
E-7.3 Enhance urban tree canopy to support ecological function, community resilience, mitigate urban heat, manage stormwater, conserve energy, improve mental and physical health, and strengthen economic prosperity. E-10.2 Use landscape buffers or vegetated low impact development facilities to serve as a visual screen between rights-of-way and industrial uses, filter suspended particulates, absorb air pollutants, and reduce noise. LU-2 Ensure equitable access to City resources and programs through proactive and transparent outreach efforts, completed on multiple platforms, and where appropriate, in multiple languages. LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-5.3 Separate industrial uses from incompatible land uses by utilizing transitional zoning, required setbacks and buffer areas, and other techniques to lessen impacts on adjacent uses. LU-9.2 Develop design standards and land use regulations to ensure compatibility of residential densities and surrounding non-residential uses.
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Staff Report & Recommendation
AMC Chapter 20.76 Zoning Code Amendment – PJ25-0048
Page 4 of 4
Regulation Meets 20.96.130 Planning Commission Review of Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city council for review and decision.
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1) The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, the Multi-County Planning Policies, County Planning Policies, and the Growth Management Act, RCW Chapter 36.70A; and (2) The proposed change is necessary to further the public interest based on present needs and conditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d) RECOMMENDATION Workshop; discussion only. At the May 18, 2026, City Council Meeting, the recommended motion will be “I move to approve the ordinance amending AMC Chapter 20.76 and authorize the Mayor to sign the ordinance”.
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0048
AMC CHAPTER 20.76, Screening and Trees Zoning Code Amendment
• This is a city-initiated zoning code amendment that involves administrative updates, clarification of
screening types, a simplified screening requirements table based on the zoning rather than the
specific use for most situations, and updates to ensure middle housing has no additional requirements
than those imposed on single family residences.
SUMMARY:
This proposed amendment involves revisions to:
• AMC 20.76.020, General Screening Standard.
o Updated Single Family Residential and Middle Housing specific regulations to be in line with
State requirements.
o Moved language from 20.76.030(b) and clarified for consistency.
• AMC 20.76.040 Descriptions of Screens.
o Renamed and provided simplified, clearer requirements for sections (a) – (c).
• AMC 20.76.060 Flexibility in Administration Required.
o Revised the Table of Screening Requirements references.
• AMC 20.76.070 Combination Uses.
o Revised a Table of Screening Requirements reference.
• AMC 20.76.124 Shade Trees on Lots.
o Revised language in section (b) to be based on Single Family Residential and Middle Housing
uses rather than all residential zoning designations.
New sections added:
• AMC 20.76.040 Description of Screens.
o Added (d) to provide clear requirements regarding screening of drive isles and parking lots.
o Added (e) to provide requirements regarding screening of outdoor storage and mechanical
equipment.
• AMC Table 20.76-1 Screening Requirements
o New table with simplified screening requirements based on zoning rather than specific use.
Sections Removed:
• AMC 20.76.030 Compliance with Screening Standards.
• AMC 20.76.090 Special Screening Requirements
o Complete section rewrite
• AMC Table 20.76-1 Screening Requirements
o Complete table rewrite
- 2 -
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Herald, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1. Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2. Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3. Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4. City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5. City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6. The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
Washington State Legislation or Other Requirements: House Bill 1110 and RCW 36.70A.635
Purpose and Intent of Amendment: The proposed amendments are administrative in nature and are intended to
simplify screening requirements, improve clarity and internal consistency within the code, and ensure compliance
with state requirements, including House Bill 1110.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: E-7.3, E-10.2, LU-2, LU-2.1, LU-5.3 and LU-9.2. The Planning Commission finds that the proposed
amendments are consistent with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by improving the
clarity, consistency, and usability of development regulations while maintaining alignment with current state
law.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.76, Screening and Trees, Zoning Code
Amendment, PJ25-0048.
- 3 -
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 29th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.76
OF THE ARLINGTON MUNICIPAL CODE REGARDING SCREENING AND TREES
UNDER CITY PLANNING NO. PJ25-0048
WHEREAS, the city has proposed an update to the Screening and Trees regulations to the
City zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.76.020 shall be hereby amended as
follows:
20.76.020 General Screening Standards.
(a) Every development, except for Single Family Residential and Middle Housing, shall
provide sufficient screening, as provided in §20.76-1 (Table of Screening
Requirements), so that:
(1) Neighboring properties are shielded from any adverse external effects of that
development;
(2) The development is shielded from the negative impacts of adjacent uses such as
streets or railroads.
(b) Single Family Residential and Middle Housing shall be required only to plant at least
(1) tree in the front yard and (1) tree in the back yard.
(c) §20.76-1 (Table of Screening Requirements) represent the zones from AMC 20.36, and
the screening type letter designations refer to types of screening as described in
§20.76.040 (Descriptions of Screens). This table indicates the type of screening that is
ORDINANCE NO. 2026-XXX 2
presumptively required within each zone. Where such screening is required, only the
property under application for development is responsible for installing the screening.
To determine the type of screening a proposed new development must install, find the
proposed use in zone within the table to determine frontage landscaping and side/rear
property lines.
Section 02. Arlington Municipal Code section 20.76.030 shall hereby be repealed:
20.76.030 Compliance With Screening Standard.
(a) Except as modified per §20.76.090 (Special Screening Requirements), the table set forth in
§20.76.050 (Table of Screening Requirements), in conjunction with the explanations in
20.76.040 (Descriptions of Screens) concerning the types of screens, establishes screening
requirements that presumptively satisfy the general standards established in §20.76.020
(General Screening Standard). However, this table is only intended to establish a presumption
and should be flexibly administered in accordance with §20.76.060 (Flexibility in
Administration Required).
(b) The Table of Screening Requirements (§20.76.050) represent the allowed uses of the Tables
of Permissible Uses (§20.40), and the screening type letter designations refer to types of
screening as described in §20.76.040 (Descriptions of Screens). This table indicates the type
of screening that is presumptively required between two uses. Where such screening is
required, only the property under application for development is responsible for installing
the screening. To determine the type of screening a proposed new development must install,
find the proposed use in the table to determine frontage landscaping and side/rear property
lines.
(c) If, when the analysis described in Subdivision (b) is performed, the burdened use is an existing
use but the required screening is not in place, then this lack of screening shall constitute a
nonconforming situation, subject to all the provisions of Chapter 20.32 (Nonconforming
Situations) of this Title.
(d) Notwithstanding any other provision of this chapter, a multi-family development shall be
required, at the time of construction, to install any screening that is required between it and
adjacent existing uses according to the table set forth in §20.76.050 (Table of Screening
Requirements).
(e) Developments in the Old Town Business Districts 1, 2, and 3 shall be exempt from the
screening requirements of §20.76.050 (Table of Screening Requirements) pertaining to
screening along streets where the buildings abut the sidewalk.
(f) Developments in the Old Town Residential District shall comply with the Old Town Residential
Design Standards.
Section 03. Arlington Municipal Code section 20.76.040 shall be hereby amended as
follows:
20.76.040 Description of Screens
The following three basic types of screens are hereby established and are used as the
basis for the Table of Screening Requirements set forth in Table 20.76-1 Screening
ORDINANCE NO. 2026-XXX 3
Requirements§20.76.050 (Table of Screening Requirements).
(a) Opaque Screen, Type A – Heavy Perimeter Screening. A screen that is opaque from
the ground to a height of at least six feet, with intermittent visual obstructions from
the opaque portion to a height of at least twenty feet. The width shall be a minimum
of five feet wide, but may be increased if, in the opinion of the permit-issuing
authority, it is needed to better insulate or isolate uses; and in all cases be a minimum
of ten feet along street frontages where required. An opaque screen is intended to
exclude all visual contact between uses and to create a strong impression of spatial
separation. The opaque screen may be composed of a wall, fence, landscaped earth
berm, native vegetation, drought-tolerant vegetation, vegetated LID facilities, or
existing vegetation. Compliance of vegetative screens or native vegetation will be
judged based on the average mature height and density of foliage of the subject
species, or field observation of existing vegetation. The opaque portion of the screen
must be opaque in all seasons of the year. At maturity, the portion of intermittent
visual obstructions should not contain any completely unobstructed openings more
than ten feet wide. The portion of intermittent visual obstructions may contain
deciduous plants. Suggested planting patterns that will achieve this standard are
included in the development design standards and the public works' construction
standards and specifications
(1) The purpose of Type A landscaping is to provide extensive visual separation along
property lines between potentially conflicting land uses.
(2) Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 6 feet at a width of 5 feet and
intermittently up to 20 feet with spacing no more than 10 feet.
(A) Trees: Consisting of at least 75% evergreen along the applicable property
lines.
(B) Shrubs: As necessary to ensure there are no unobstructed openings from
grade up to a height of 6 feet and be at least five feet wide.
(C) Screening walls of fences of at least 6 feet may be utilized in place of
vegetation.
(b) Semi-Opaque Screen, Type B – Moderate Perimeter Screening. A screen that is
opaque from the ground to a height of three feet, with intermittent visual obstruction
from above the opaque portion to a height of at least twenty feet. The width shall be
a minimum of five feet wide, but may be increased if, in the opinion of the permit-
issuing authority, it is needed to better insulate or isolate uses; and in all cases be a
minimum of ten feet along street frontages where required. The semiopaque screen
is intended to partially block visual contact between uses and to create a strong
impression of the separation of spaces. The semi-opaque screen may be composed of
a wall, fence, landscaped earth berm, native vegetation, drought-tolerant vegetation,
vegetated LID facilities, or existing vegetation. Compliance of vegetative screens or
native vegetation will be judged based on the average mature height and density of
foliage of the subject species, or field observation of existing vegetation. At maturity,
the portion of intermittent visual obstructions should not contain any completely
unobstructed openings more than ten feet wide. The zone of intermittent visual
ORDINANCE NO. 2026-XXX 4
obstruction may contain deciduous plants. Suggested planting patterns that will
achieve this standard are included in the development design standards and the
public works' construction standards and specifications.
(1) The purpose of Type B landscaping is to enhance the streetscapes, provide a
moderate visual separation between uses and zoning districts and allow views to
building entryways and signage.
(2) Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 3 feet at a width of 5 feet and
intermittently up to 10 feet with spacing to more than 10 feet.
(3) Plant materials shall include the following:
(A) Trees: A mix of deciduous and evergreen trees.
(B) Shrubs: One shrub per 4 linear feet.
(C) Groundcover: May include plant and non-plant material to cover all areas not
otherwise covered by trees and shrubs.
(c) Intermittent Screen, Type C – Light Perimeter Screening. A screen composed of
intermittent visual obstructions from the ground to a height of at least twenty feet.
The width shall be a minimum of five feet wide, but may be increased if, in the opinion
of the permit-issuing authority, it is needed to better insulate or isolate uses; and in
all cases be a minimum of ten feet along street frontages where required. The
intermittent screen is intended to create the impression of a separation of spaces
without necessarily eliminating visual contact between the spaces. It may be
composed of native vegetation or existing vegetation. Compliance of vegetative
screens or native vegetation will be judged based on the average mature height and
density of foliage of the subject species, or field observation of existing vegetation. At
maturity, the portion of intermittent visual obstructions should not contain any
completely unobstructed openings more than ten feet wide. The screen may contain
deciduous plants. Suggested planting patterns that will achieve this standard are
included in the development design standards and the public works' construction
standards and specifications.
(1) The purpose of Type C landscaping is to enchance the streetscapes, provide a light
visual separation between uses and zoning districts and allow views to building
entryways and signage.
(2) Landscaping shall be installed and maintained so that, at maturity, there is
intermittent screening from grade up to 20 feet at a width of 5 feet.
(3) Plant material shall include the following:
(A) Trees: A mix of deciduous and evergreen trees.
(B) Shrubs: One shrub per 7 linear feet.
(C) Groundcover: May include plant and non-plant material to cover all areas not
otherwise covered by trees and shrubs.
(d) Type D – Single Family Residential, Accessory Dwelling Units and Middle Housing
(4) The purpose of Type D landscaping is to ensure uniformity of the streetscape in
the residential zone and provide shaing for the residences in both the front and
rear yard.
ORDINANCE NO. 2026-XXX 5
(5) Screening shall include the following:
(A) Trees: At least 1 tree in the front yard and 1 tree in the back yard.
(e) Type E – Incompatible Use Screening.
a. The purpose of Type E landscaping is to minimize all noise contact between uses
and create a strong impression of visual separation between two incompatible
uses.
b. Landscaping shall be installed and maintained so that, at maturity, there are no
unobstructed openings from grade up to a height of 30 feet at a width of 30 feet.
c. Screening shall include the following:
i. Trees: Consisting of at least 75% evergreen trees along the applicable
property lines growing to a height of at least 30 feet at maturity. The
retention of existing significant trees that are not prone to windthrow is
strongly encouraged.
ii. Shrubs: Shall be installed and maintained with the trees to ensure that at
maturity, there are no unobstructed openings from grade up to a height of
10 feet.
iii. A sound wall may be utilized in place of the landscaping requirement with an
approved Noise Study, at the director’s discretion.
Section 04. Arlington Municipal Code section 20.76.050 shall hereby be repealed:
20.76.050 Table of Screening Requirements.
See Table 20.76-1: Screening Requirements.
Section 05. Arlington Municipal Code section 20.76.060(a), (c) and (d) shall be hereby
amended as follows:
20.76.060 Flexibility in Administration Required
(a) The Council recognizes that because of the wide variety of types of developments and
the relationships between them, it is neither possible nor prudent to establish
inflexible screening requirements. Therefore, as provided in §20.76.030 Compliance
With Screening Standard, the permit-issuing authority may permit deviations from the
presumptive requirements of §20.76-1 (Table of Screening Requirements)§20.76.050
(Table of Screening Requirements) and may either require more intensive or allow
less intensive screening whenever it finds such deviations are more likely to satisfy
the standard set forth in §20.76.020 (General Screening Standard) without imposing
unnecessary costs on the developer.
(c) Whenever the permit-issuing authority allows or requires a deviation from the
presumptive requirements set forth in §20.76-1 (Table of Screening
Requirements)§20.76.050 (Table of Screening Requirements), it shall enter on the
face of the permit the screening requirement that it imposes to meet the standard set
forth in §20.76.020 General Screening Standard and the reasons for allowing or
requiring the deviation.
ORDINANCE NO. 2026-XXX 6
(d) If the permit-issuing authority concludes, based upon information it receives in the
consideration of a specific development proposal, that a presumption established by
§20.76-1 (Table of Screening Requirements)§20.76.050 (Table of Screening
Requirements) is erroneous, it shall initiate a request for an amendment to the Table
of Screening Requirements in accordance with the procedures set forth in Chapter
20.96, Amendments.
Section 06. Arlington Municipal Code section 20.76.070(a) shall be hereby amended
as follows:
20.76.070 Combination Uses.
(a) In determining the screening requirements that apply between a combination use and
another use, the permit-issuing authority shall proceed as if the principal uses that
comprise the combination use were not combined and reach its determination
accordingly, relying on the table set forth in §20.76-1 Table of Screening
Requirements§20.76.050 (Table of Screening Requirements) interpreted in the light of
§20.76.060 (Flexibility in Administration Required). The developer shall be required to
install the strictest form of screening required by any one of these principal uses.
Section 07. Arlington Municipal Code section 20.76.090 shall be hereby repealed and
reenacted as follows:
20.73.090 Special Screening Requirements.
(a) Due to the potential for significantly worse adverse impacts between the following non-
compatible uses, in addition to the other requirements of this chapter Type E screening shall
be maintained along common boundaries between the following:
(1) All uses adjacent to Interstate 5
(b) Due to the potential for significantly worse adverse impacts from the following uses, in
addition to the other requirements of this chapter, Type A screening will be required on all
sides.
a. Scrap Materials Salvage Yards, Junkyards, Automobile Graveyards, and Automobile
Recycling Facilities
b. Crematorium
c. Soil processing, mining, quarrying operations, including on-site sales of product
d. Solid Waste Facilities
e. Parking of vehicles or storage of equipment outside enclosed structures, where vehicles
or equipment are owned and used by the person making use of the lot
f. Utility Facilities
g. Wireless Communication Facilities
(c) Type A screening shall be required for any non-residential use proposed abutting an existing
residential use or residential zone. For the purposes of this section, where a road separates
the zoning districts or uses, the properties are not considered to abut.
(d) Parking Areas and Drive-Thru Lanes located between the building and the public right-of-way
shall require a 3 & ½ foot tall screen wall or opaque hedge.
ORDINANCE NO. 2026-XXX 7
(e) Outdoor storage and mechanical equipment shall be screened from abutting public and
private streets and from adjacent properties with the use of opaque evergreen plant material,
opaque fencing or a wall not less than the height of the storage or equipment.
Section 08. Arlington Municipal Code Table 20.76-1 shall hereby be repealed and
reenacted as follows:
Table 20.76-1 Screening Requirements
Zone Frontage Landscaping Side Property Lines Rear Property Line
Residential Ultra Low Capacity (RULC) Type C/D Type A Type A
Residential Low Capacity (RLC) Type C/D Type A Type A
Residential Moderate Capacity (RMC) Type C/D Type A Type A
Residential Medium Capacity Type C/D Type B Type B
Residential High Capacity (RHC) Type C/D Type B Type B
Old Town Residential District (OTRD) See Old Town Residential Design Standards
Old Town Business District I, II, & III
(OTBD) See Old Town Business District Design Standards
General Commercial (GC) Type C Type B Type B
Highway Commercial (HC) Type C Type B Type B
Commercial Corridor (CC) See AMC 20.110 Mixed Use Development Regulations
Business Park (BP) Type C Type B Type B
Light Industrial (LI) Type B Type B Type B
General Industrial (GI) Type B Type B Type B
Public/Semi Public (P/SP) Type C Type C Type C
Medical Services (MS) Type C Type C Type C
AF (Aviation Flightline) Type C N/A N/A
Section 09. Arlington Municipal Code section 20.76.124(a) shall be hereby amended as
follows:
(a) The minimum number of required trees depends on the Zoning District in which the
site falls, as follows:
1. Residential Ultra Low Capacity, Residential Low Capacity, Residential Moderate
Capacity, Residential Medium Capacity, and Old Town Residential –Single Family
Residential and Middle Housing uses - 2 trees per lot.
2. All other zoning districts uses – The tree requirement is satisfied by compliance
with §20.76.020 (General Screening Standard), §20.76.090 (Special Screening
ORDINANCE NO. 2026-XXX 8
Requirements), §20.76.110 (Required Trees Along Dedicated Streets), and
§20.76.130 (Shade Trees in Parking Areas).
Section 10. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 11. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill WS # 2 Attachment
COUNCIL MEETING DATE: May 11, 2026 SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.94 Annexations ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: The 2026 AMC Chapter 20.94 Zoning Code Amendment involves administrative updates and revisions to reflect the state’s most recent updates to the Boundary Review Board requirements.
HISTORY: The AMC Chapter 20.94 Zoning Code Amendments were proposed with the 2026 Docket. The Community and Economic Development Department needed to update the section to be in line with House Bill 1304. This included revisions to sections 20.94.110 and 20.94.120 regarding the Boundary Review Board process.
ALTERNATIVES: Remand to staff for additional information RECOMMENDED MOTION: Workshop; discussion only. At the May 18, 2026, Council meeting, the recommended motion will be, “I move to approve the ordinance amending AMC Chapter 20.94 and authorize the Mayor to sign the ordinance.”
Page 1 of 1
New or Renamed Table of Contents Code Sections:
o None
New Language Sections:
o None
Updated Language Sections:
•20.94.060 Sixty Percent (60%) Petition – Notice of Intention to Annex.
o Corrected a misspelling.
•20.94.110 Boundary Review Board Filing for Notice of Intention to Annex.
o Spelled out Boundary Review board rather than “BRB”, as the �irst reference tothe board.
•20.94.100 Boundary Review Board Review Period
o Updated language for clarity and consistency with state regulations
•20.94.120 Boundary Review Board Hearing.
o Updated language for clarity and consistency with state regulations
Removed Language Sections:
o None
•HB 1304 Boundary Review Boards – Notice of Intention Effective Filing Date
AMC Chapter 20.94 – ANNEXATIONS
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 1 of 4
CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
A. INTRODUCTION The AMC Chapter 20.94 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.94 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.94 Zoning Code Amendment involves updates to Sections 20.94.110 and 20.94.120 regarding the Boundary Review Board process per House Bill 1304.
Planning Division th
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 2 of 4
C. REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS 1. SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2. PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-10.2 Adopt and maintain development regulations that ensure growth is consistent with State and County laws;
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Staff Report & Recommendation
AMC Chapter 20.94 Zoning Code Amendment – PJ25-0050
Page 4 of 4
Regulation Meets Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1) The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, the Multi-County Planning Policies, County Planning Policies, and the Growth Management Act, RCW Chapter 36.70A; and (2) The proposed change is necessary to further the public interest based on present needs and conditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d) RECOMMENDATION Workshop; discussion only. At the May 18, 2026, City Council Meeting, the recommended motion will be “I move to approve the ordinance amending AMC Chapter 20.94 and authorize the Mayor to sign the ordinance”.
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0050
AMC CHAPTER 20.94, Annexations Zoning Code Amendment
•This is a city-initiated zoning code amendment that involves administrative edits and revisions for
consistency with state law.
SUMMARY:
This proposed amendment involves revisions to:
•AMC 20.94.060 Sixty Percent (60%) Petition – Notice of Intention to Annex.
o Revised “meets” to “metes”
•AMC 20.94.100 Boundary Review Board Filing for Notice of Intention to Annex
o Spelled out “Boundary Review Board” in place of “BRB”.
•AMC 20.94.110 Boundary Review Board Review Period
o Revised language and clarified language in line with HB 1304.
•AMC 20.94.120 Boundary Review Board Hearing
o Revised language and clarified language in line with HB 1304.
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Herald, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1.Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2.Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3.Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4.City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5.City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6.The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
-2 -
Washington State Legislation or Other Requirements: House Bill 1304
Purpose and Intent of the Amendment: The proposed amendments are administrative in nature and are intended
to improve clarity and ensure consistency with state law, including House Bill 1304, particularly as it relates to
Boundary Review Board procedures.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: LU-2.1 and LU-10.2. The Planning Commission finds that the proposed amendments are consistent
with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by ensuring that
annexation procedures are clear, consistent, and aligned with current state law.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.94, Annexations, Zoning Code
Amendment, PJ25-0050.
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 27th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.94
OF THE ARLINGTON MUNICIPAL CODE REGARDING ANNEXATIONS
UNDER CITY PLANNING NO. PJ25-0050
WHEREAS, the city has proposed an update to the Annexations regulations to the City
zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.94.060(a)(4) shall be hereby amended
as follows:
(4) Certified Legal Description and Map showing a meets metes and bounds continuous
boundary description from a licensed surveyor.
Section 02. Arlington Municipal Code section 20.94.100 shall be hereby amended as
follows:
20.94.100 Boundary Review Board Filing for Notice of Intention to Annex
(a)The applicant shall submit a check to the city, addressed to Snohomish County in the
amount of the current filing fee per the Boundary Review Board.
(b)City of Arlington staff prepares the Notice of Intention to Annex per Snohomish
County and the BRB requirements. The submission is sent by certified mail and by
email to the BRB contact.
ORDINANCE NO. 2026-XXX 2
Section 03. Arlington Municipal Code section 20.94.110 shall be hereby amended as
follows:
20.94.110 Boundary Review Board Review Period.
(a)The BRB Chief Clerk has 30 calendar days from application to complete the sufficiency
review.
(b)The BRB has 45 calendar days from the effective filing date to review the Notice of
Intention to Annexation and determine whether a hearing is required or issue a
decision.
(c)The BRB reviews the application for consistency with Snohomish County regulations,
the assessor’s office, and the growth management act.
Section 04. Arlington Municipal Code section 20.94.120 shall be hereby amended as
follows:
20.94.120 Boundary Review Board Hearing.
(a) If the BRB requests a Hearing a hearing is requested by the board, affected parties or
stakeholders and confirmed by the board, the hearing is scheduled at the earliest date
available of the BRB.
(b) A representative of the City and the applicant are required to attached the hearing.
(c) The BRB shall issue a decision within 120 days of the hearing request.
Section 05. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 06. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
ORDINANCE NO. 2026-XXX 3
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill WS # 3 Attachment
COUNCIL MEETING DATE: May 11, 2026 SUBJECT: Ordinance Approving Amendment to AMC Chapter 20.98 State Environmental Policy Act (SEPA) ATTACHMENTS: Ordinance, Code Amendment Overview, Planning Commission Findings of Fact, and Staff Report DEPARTMENT OF ORIGIN Community & Economic Development; Ameresia Lawlis, Associate Planner EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: state’s flexible thresholds for categorical exemptions. Additional supplemental documents to be added in clarification of State Environmental Policy Act decision appeals and provide additional decision types per the Washington State Administrative Code (WAC) 197.11.680. HISTORY: and Economic Development Department proposed this update to provide more clarity around SEPA appeals and update thresholds to be in line with the state’s threshold limits.
ALTERNATIVES: Remand to staff for additional information
move to approve the ordinance amending AMC Chapter 20.98 and authorize the Mayor to sign the
Page 1 of 1
New or Renamed Table of Contents Code Sections:
o None
New Language Sections:
•20.98.210 Appeals
o Revised existing language and provided additional procedures regardingapplying for and processing an appeal.
Updated Language Sections:
•20.98.090 Flexible Thresholds for Categorical Exemptions.
o Update to thresholds and corresponding table mirroring the State’s thresholdlimits.
•20.98.200 Substantive Authority
o Added and updated reference documents for consistency
Removed Language Sections:
o None
•None
AMC Chapter 20.98 – STATE ENVIRONMENTAL POLICY ACT (SEPA)
Zoning Code Amendment Overview Summary - Ameresia Lawlis, Associate Planner
Washington State Legislation or Other Requirements
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 1 of 4
CITY COUNCIL STAFF REPORT & RECOMMENDATION
To: Planning Commission
From: Ameresia Lawlis, Associate Planner
Meeting Date: May 11, 2026
Date Prepared: April 22, 2026
Regarding: 2026 AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
A. INTRODUCTION The AMC Chapter 20.98 Zoning Code Amendments is a City-initiated amendment to the Arlington Municipal code that includes updates to the general provisions chapter. Included with this staff report is the proposed code amendments.
GENERAL INFORMATION
Applicant: City of Arlington
Project Description: 2026 AMC Chapter 20.98 Zoning Code Amendment
Requested Action: Approval of Ordinance
B. DETAILED PROJECT INFORMATION The 2026 AMC Chapter 20.98 Zoning Code Amendment involves updating section 20.98.090 to mirror the state’s flexible thresholds for categorical exemptions. Additional supplemental documents to be added in line with the most current reference documents. Updates are also proposed for 20.98.210 to provide clarification of State Environmental Policy Act decision appeals and provide additional decision types per the Washington State Administrative Code (WAC) 197.11.680.
Planning Division th
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 2 of 4
C. REGULATORY REQUIREMENTS, FINDINGS, AND CONCLUSIONS 1. SEPA COMPLIANCE:
Type of Determination Issue Date Distribution and Public Notice
SEPA Determination on Non-Significance (DNS) 3/27/2026 City Public Notice Website Emailed to Review Agencies Posted at City Hall and Arlington Library The Herald Publish Date – 3/27/2026 Comment Period – 3/27/2026 to 4/3/2026 Public comments received during the public comment period.
Comment Summary City Response No comments received to date. Not Applicable
2. PUBLIC NOTIFICATION/INVOLVEMENT:
Public Notice and
Meeting Type Meeting Date(s) Distribution and Public Notice Planning Commission Public Meeting Presentations Workshop: 4/7/2026 Meeting: 4/21/2026 Planning Commission Agenda Online Planning Commission Email Distribution List Washington State Department of Commerce (RCW 36.70A.106) N/A Date Sent for Expedited Review – 2/19/2026 Deadline for 60-Day Review – 4/20/2026
Planning Commission Public Hearing 4/21/2026 City Public Notice Website Planning Commission Agenda Online Planning Commission Email Distribution List The Herald Published Date – 3/27/2026 City Council Public Meeting Presentations
Workshop: 5/11/2026 Meeting: 5/18/2026 City Council Agenda Online City Council Email Distribution List
Agency Comments:
Comment Summary Date Received City Response
No comments received to date. Not applicable
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 3 of 4
3. COMPREHENSIVE PLAN COMPLIANCE:
Goal or
Policy Goal Description Summary E-1.1 Protect and enhance the natural environment while planning for and accommodating growth.
E-5.9 Use the best information available at all levels of planning, especially scientific information, when establishing and implementing environmental standards. E-8.1 Protect, maintain, and enhance elements of the environment including clean water, shoreline areas, open space, natural and scenic resources, and natural vegetation through adopted development regulations and a variety of educational, voluntary, and incentive programs. LU-2.1 Regularly review existing development regulations to remove requirements that unnecessarily hinder the development process. LU-6.1 Amend and adopt land development regulations as needed to adequately protect the attributes, functions, and amenities of the natural environment in all projected growth scenarios for the City.
4. COMPLIANCE WITH AMC CHAPTER 20.96 - AMENDMENTS
Regulation Meets (a) Amendments to the text of this title may be made in accordance with the provisions of this chapter. has followed the provision of Chapter 20.96 by being processed through the 2026 Docket as a Development Regulation Amendment. Development Regulations. (a) All proposed text amendments to the development or zoning regulations shall be developed, submitted, and presented by the city staff, based on direction from the city council, planning commission, or the director of community and economic development.
process. The City Council approved the 2026 Final Docket through Resolution 2025-009.
Staff shall transmit to the department of commerce copies of all proposed amendments to the city’s development regulations at least sixty days in advance of adoption, as required by RCW 36.70A.106.
Department of Commerce on February 19, 2026 for review.
Regulation Amendments. (a) An open record public hearing shall be held before the planning commission for all amendments. (c) The city shall give public notice of all public hearings as required by section 20.24.020.
hearing at the April 21, 2026 Planning Commission Meeting. The public noticing is described under Section 2 above.
Staff Report & Recommendation
AMC Chapter 20.98 Zoning Code Amendment – PJ25-0051
Page 4 of 4
Regulation Meets Development Regulation Amendments. The planning commission shall issue a recommendation for approval, approval subject to recommended modifications or conditions of approval, continuance, or a decision of denial, which decision shall be forwarded to the city council for review and decision.
Findings of Fact that is signed by the Chair. City Staff then includes the Findings of Fact within the City Council packet for review prior to the City Council workshop and meeting.
Development Regulation Amendments. The city council’s approval, modification, deferral, or denial of a development regulations amendment proposal shall be based on the following criteria: (1) The proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive Plan, the Multi-County Planning Policies, County Planning Policies, and the Growth Management Act, RCW Chapter 36.70A; and (2) The proposed change is necessary to further the public interest based on present needs and conditions.
provided by staff and considers the goals and objectives of the Comprehensive Plan, County Planning Policies, the Growth Management Act, and RCW Chapter 36.70A, along with the overall public interest prior to considering a decision.
(d) RECOMMENDATION Workshop; discussion only. At the May 18, 2026, Council meeting, the recommended motion will be, “I move to approve the ordinance amending AMC Chapter 20.98 and authorize the Mayor to sign the ordinance.”
City of Arlington
Community & Economic Development
18204 59th Avenue NE - Arlington, WA, 98223 - 360-403-3551 – www.arlingtonwa.gov
FINDING OF FACTS
Drew Bono, Chair FINDING OF FACTS 360.403.3551
REGARDING: PJ25-0051
AMC CHAPTER 20.98, State Environmental Policy Act (SEPA) Zoning Code Amendment
• This is a city-initiated zoning code amendment that involves administrative edits and revisions for
consistency with state law.
SUMMARY:
This proposed amendment involves revisions to:
• AMC 20.98.090 Flexible Thresholds for Categorical Exemptions.
o Increased threshold limits
• AMC 20.98.200 Substantive Authority
o Revised (c) to clarify International Building Code vs general Building Code
o Added Shoreline Master Plan
• AMC 20.94.210 Appeals
o Revised existing language and provided additional procedures regarding applying for and
processing an appeal.
FINDINGS:
SEPA Compliance: The SEPA Determination of Non-Significance was issued on March 27, 2026. Distribution of
Public Notice included publishing in The Hearld, online via the City Public Notice Website, email notification to
review agencies, physical posting at City Hall and Arlington Library. No public comments were received, and no
adverse impacts were identified during the review process.
Public Notification/Involvement:
1. Department of Commerce: Sent for review on February 19, 2026. Deadline for review: April 20, 2026.
2. Planning Commission Workshop Presentation on: April 7, 2026. Distribution and Public Notices were
posted on the Planning Commission Agenda Online and emails were distributed to those on the Planning
Commission Email Distribution list. No public comments were received.
3. Planning Commission Public Hearing Overview on: April 21, 2026. Distribution and Public Notice was done
via the City Public Notice website, the Planning Commission Agenda Online and emails sent to those on
the Planning Commission Email Distribution List. Notice of Public Hearing on this item also included
publishing in The Herald, online via the City Public Notice Website, email notification to review agencies,
physical posting at City Hall and Arlington Library. No public comments were received.
4. City Council Workshop on: May 11, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
5. City Council Meeting on: May 18, 2026. Distribution and Public Notice will be posted on the City Council
Agenda Online and emails will be sent to those on the City Council Email Distribution List.
6. The Planning Commission finds that the public notification and involvement process met all applicable
requirements and provided adequate opportunity for public input.
- 2 -
Washington State Legislation or Other Requirements: None
Purpose and Intent of Amendment: The proposed amendments are administrative in nature and are intended to
align local regulations with state SEPA requirements, update categorical exemption thresholds, and clarify
procedures related to appeals and substantive authority.
Comprehensive Plan Compliance: These amendments comply with the following City of Arlington Comprehensive
Plan Policies: E-1.1, E-5.9, E-8.1, LU-2.1, LU-6.1. The Planning Commission finds that the proposed amendments
are consistent with and support the goals and policies of the Comprehensive Plan.
Compliance with AMC Chapter 20.96, Amendments. Amendment complies with; 20.96.010(a), 20.96.100,
20.96.120(a) and (c), 20.96.130, 20.96.140(1) and (2).
CONCLUSION AND RECOMMENDATION:
The Planning Commission finds that the proposed amendments further the public interest by ensuring
environmental review procedures remain current, clear, and consistent with state regulations.
Based on the foregoing findings and a unanimous vote, the Planning Commission hereby recommends that the
City Council approve the proposed zoning code amendment to AMC 20.98, State Environmental Policy Act
(SEPA), Zoning Code Amendment, PJ25-0051.
Respectfully submitted through the Department of Community and Economic Development to the City Council
This 29th Day of April 2026.
__________________________________
Drew Bono
Arlington City Planning Commission, Chair
ORDINANCE NO. 2026-XXX 1
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING CHAPTER 20.98
OF THE ARLINGTON MUNICIPAL CODE REGARDING STATE ENVIRONMENTAL POLICY ACT (SEPA)
UNDER CITY PLANNING NO. PJ25-0051
WHEREAS, the city has proposed an update to the State Environmental Policy Act (SEPA)
regulations to the City zoning code; and
WHEREAS, the Arlington Planning Commission considered the revisions on April 7, 2026
and at a public hearing conducted on April 21, 2026; and
WHEREAS, the Planning Commission made findings and provided its recommendations to
the City Council concerning the proposed changes; and
WHEREAS, the City Council considered the same at a workshop held on May 11, 2026, a
meeting on May 18, 2026, and considered them along with the Planning Commission
recommendations; and the City Council having determined approving said amendment was in
the best interest of the City; and
WHEREAS, the amendments were presented to the Department of Commerce for
comment and said Department had no comments on the ordinance; and
WHEREAS, the City Council has considered the proposed amendment to the municipal
code and finds it to be consistent with city and state law and in the best interests of the citizens;
and
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 01. Arlington Municipal Code section 20.98.090(a) shall be hereby amended as
follows:
20.98.090 Flexible Thresholds for Categorical Exemptions
(a) The City establishes the following maximum exempt levels for minor new construction
under WAC 197-11-800 (1)(b) based on local conditions:
(1) For single family residential detached units in WAC 197-11-800 (1)(b)(i): Up to 9 30
dwelling units.
(2) For single family residential attached with the total square footage of less than
1,500 square feet per unit in WAC 197-11-800 (1)(b)(i): Up to 49 100 dwelling units
(3) For multifamily residential units in WAC 197-11-800(1)(b)(ii): Up to 49 200 dwelling
units.
(4) For agricultural structures in WAC 197-11-800 (1)(b)(iii): Up to 10,00040,000
square feet.
ORDINANCE NO. 2026-XXX 2
(5) For office, school, commercial, recreational, service or storage buildings in WAC
197-11-800 (1)(b)(iv): Up to 4,000 30,000 square feet and with associated parking
facilities designed for up to 20 90 parking spaces.
(6) For parking lots in WAC 197-11-800 (1)(b)(iv): Up to 20 90 parking spaces not
associated with a structure.
(7) For landfills and excavations in WAC 197-11-800 (1)(b)(v): Up to 250 1,000 cubic
yards throughout the total lifetime of the fill or excavation and any excavation, fill
or grading necessary for an exempt project in (i), (ii), (iii), or (iv) of this subsection
shall be exempt.
Single Family Residential - Detached Up to 9 30 units
Single Family Residential Attached with the total
square footage of less than 1,500 square feet per
unit
Up to 49 100 units
Multi-Family Residential or Mixed-Use
Development Up to 49 200 units
Barn, Loafing Shed, Farm Equipment Storage,
Produce Storage or Packing Structure Up to 10,000 40,000 square feet
Office, School, Commercial, Recreational, Service,
Storage Building, Parking Facilities
Up to 4,000 30,000 square feet of
gross floor area and up to 20 90
associated parking spaces
Parking Facilities not associated with a structure Up to 20 90 parking spaces
Fill or Excavation Up to 250 1,000 cubic yards
Section 02. Arlington Municipal Code section 20.94.200(d)(3) shall be hereby amended
as follows:
(3) The City adopts by reference the policies in the following City codes, ordinances,
resolutions, and plans, as may be amended:
(A) AMC Title 20, the City’s Land Use Code;
(B) The City’s Comprehensive plan;
(C) International Building Code and related codes;
(D) AMC Chapter 13.28, Stormwater Management;
(E) Shoreline Master Plan
(E) (F) Park and recreation plan;
(F) (G) Airport master plan and related regulations;
(G) (H) County health district regulations;
(H) (I) Public Works construction standards;
(I) (J) Water, sewer and other utility ordinances and regulations;
(J) (K) Uniform Fire Code;
(K) (L) Any Interlocal Agreements regarding reciprocal mitigation/impact fees.
ORDINANCE NO. 2026-XXX 3
Section 03. Arlington Municipal Code section 20.98.210 shall be hereby amended as
follows:
20.98.210 Appeals.
(a) The City establishes the following administrative appeal procedures under RCW
43.21C.075 and WAC 197-11-680:
(1) An agency or person may appeal the City’s procedural compliance with WAC Chapter
197-11 for issuance of the following:
(A) A final Determination of Nonsignificance (DNS): Appeal of the DNS must be made
to the Hearing Examiner within ten days of the date the DNS is final (see WAC
197-11-390 (2) (a).
(B) A Determination of Significance (DS): The appeal must be made to the Hearing
Examiner within ten days of the date the DS is issued.
(C) Environmental Impact Statement
(2) For any appeal under this subsection, the City shall provide for a record that
consist of the following:
(A) Findings and conclusions;
(B) Testimony under oath; and
(C) A taped or written transcript.
(3) The procedural determination by the City’s responsible official shall carry
substantial weight in any appeal proceeding.
(2) All SEPA appeals must be filed in writing with the director either:
(A) Within 14 calendar days after the date of issuance of a notice of decision if the
responsible official does not designate a comment period in the threshold
decision; or
(B) Within 21 calendar days after the date of issuance of a notice of decision if the
responsible official designates a comment period in the threshold decision.
(3) The notice of decision shall state the applicable appeal period. All appeals shall
contain a statement of reasons why the decision of the responsible official is
allegedly in error and comply with the other requirements for a written appeal listed
in AMC 20.20.010.
(4) On receipt of a timely notice of appeal and the appeal fee set in the current Fee
Schedule, the director shall advise the hearing examiner of the pendency of the
appeal and the hearing examiner shall set a date to hear the appeal. When an appeal
is received on a quasi-judicial application which requires an open record public
hearing, the hearing examiner shall hold a consolidated open record public hearing
on the appeal and the underlying application.
(5) SEPA appeals shall be heard in open record public hearing. All relevant evidence shall
be received during the hearing of the appeal. Appeals shall be considered de novo
and limited to the issues cited in the notice of appeal. The procedural determination
by the city’s responsible official shall carry substantial weight in any appeal
proceeding.
(6) The hearing examiner may postpone or continue a hearing for cause, but shall not
grant requests for postponement or continuance of an appeal hearing to allow an
applicant to proceed with an alternate development proposal under separate
application, unless all parties to the appeal agree in writing.
ORDINANCE NO. 2026-XXX 4
(7) For any appeal under this section, the city shall provide for a record that shall consist
of the following:
(A) Findings and conclusions;
(B) Testimony under oath; and
(C) A taped or written transcript of the open record hearing.
(8) The decision of the hearing examiner on the SEPA appeal shall be final, with no
additional administrative appeal. Upon filing of a judicial appeal under Chapter
36.70C RCW (the Land Use Petition Act) or any other available writ, any certified
copies or written transcripts required for such shall be prepared by the city clerk at
the expense of the appellant.
(9) If a time limit is established by statute or ordinance for commencing a judicial appeal
of the project permit, the responsible official shall give official notice of the date and
place for commencing the appeal. The notice shall include:
(A) Notice that any SEPA issues must be appealed within the time limit set by statute
or ordinance for appealing the underlying governmental action;
(B) The time limit for commencing the appeal of the underlying governmental action
and SEPA issues, and the statute or ordinance establishing the time limit; and
(C) Where the appeal may be filed.
(10) Written notice shall be provided to the applicant, all parties to any administrative
appeal, and all persons who have requested notice of decisions concerning the
project. Such notice may be appended to the permit, the decision documents, the
SEPA compliance documents, or may be printed separately.
Section 04. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 05. Effective Date. The title of this ordinance which summarizes the contents
shall be published in the official newspaper of the City. This ordinance shall take effect and be in
full force five (5) days after the date of publication as provided by law.
ORDINANCE NO. 2026-XXX 5
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this
______ day of _____________________, 2026.
CITY OF ARLINGTON
____________________________________
Don E. Vanney, Mayor
ATTEST:
___________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill WS # 4 Attachment
COUNCIL MEETING DATE: May 11, 2026 SUBJECT: Arlington/Marysville Interlocal Agreement for Project Cascade ATTACHMENTS: Draft Interlocal Agreement and PowerPoint Presentation DEPARTMENT OF ORIGIN Community & Economic Development; Thad Newport, Development Services Engineering Manager EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Project Cascade is a proposed development of an approximate 1.2+/- million sq. ft. warehouse/distribution type facility on contiguous parcels and crosses the city limits lines of Arlington and Marysville. Since the proposed development of a single building will be built across the city limits of Arlington and Marysville, an Interlocal Agreement between Arlington and Marysville will be necessary to address several issues of jurisdiction, permitting responsibilities and development standards together with other complimentary issues. The proposed draft is attached and is being presented to both city councils in study sessions (Marysville on 5/4; and Arlington on 5/11) to review the draft language to reach a consensus for the agreement, which would then be brought back for approvals by both councils no later than the first available meeting in June, provided there are not substantive changes by either jurisdiction which would require further review. HISTORY: The subject site(s) is located in the southeast corner of the city within the Cascade Industrial Center (see attached site plan). Approximately 85-+% of the project will lie within the City of Arlington and the balance within the City of Marysville. The anticipated project opening date is 2029. ALTERNATIVES: Information only. RECOMMENDED MOTION: Workshop; discussion only.
Project CascadeArlington-Marysville ILA
1
PROJECT CASCADE IS A PROPOSED DEVELOPMENT OF AN APPROXIMATE 1.2 MILLION
SQ. FT. WAREHOUSE/DISTRIBUTION TYPE FACILITY ON CONTIGUOUS PARCELS AND
CROSSES THE CITY LIMITS LINES OF ARLINGTON AND MARYSVILLE.
THE SUBJECT SITE(S) IS LOCATED IN THE SOUTHEAST CORNER OF THE CITY WITHIN THE
CASCADE INDUSTRIAL CENTER (SEE ATTACHED SITE PLAN). APPROXIMATELY 85% OF
THE PROJECT WILL LIE WITHIN THE CITY OF ARLINGTON AND THE BALANCE WITHIN
THE CITY OF MARYSVILLE. THE PROJECT APPLICANT WILL BE PANATTONI DEVELOPMENT
AND THE TARGET OPENING DATE IS Q1 or Q2 of 2029.
SINCE THE PROPOSED DEVELOPMENT OF A SINGLE BUILDING WILL BE BUILT ACROSS THE CITY LIMITS OF MARYSVILLE AND ARLINGTON, AN INTERLOCAL AGREEMENT (ILA) BETWEEN MARYSVILLE AND ARLINGTON WILL BE NECESSARY TO ADDRESS SEVERAL ISSUES OF JURISDICTION INCLUDING :
•PERMITTING RESPONSIBILITIES AND DEVELOPMENT STANDARDS
T OGETHER WITH OTHER COMPLIMENTARY ISSUES (INSPECTIONS)
•WATER AND SEWER UTILITY SERVICES - A MENDING THE SERVICEBOUNDARIES IN THE COORDINATED WATER SYSTEM PLAN (CWSP)
•TRAFFIC MITIGATION AND PERMITTING FEES
•CONSTRUCTION -R ELATED LOCAL FEES AND TAXES
•DEFINING PROCESS FOR FUTURE BUILDINGALTERATIONS/CHANGE OF USE
2
3
SR
5
3
1
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1
7
2
nd
ST
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59th AVE NE
Marysville Arlington
Site Plan
Proposed Sewer Service Area
4
Proposed Water Service Area
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Page 1 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
INTERLOCAL AGREEMENT BETWEEN THE CITY OF MARYSVILLE
AND THE CITY OF ARLINGTON FOR THE PROJECT CASCADE
DEVELOPMENT
I.PARTIES AND CITATIONS
This interlocal agreement (hereinafter “AGREEMENT”) is entered into between the City of
Marysville (hereinafter “MARYSVILLE”) and the City of Arlington (hereinafter “ARLINGTON”)
pursuant to chapter 36.70A RCW (the Growth Management Act, hereinafter “Act)”), Chapter
43.21C RCW (SEPA). Chapter 39.34 RCW (the Interlocal Cooperation Act, hereinafter
“ICA”) which authorizes jurisdictions to enter into agreements with one another for joint or
cooperative action. Individually, MARYSVILLE and ARLINGTON are a “Party” or a “City”
and collectively the “Cities” or “Parties”.
II.PURPOSE AND RECITALS
A.Panattoni Development has proposed a large commercial project known as
CASCADE which would be located within the jurisdictional boundaries of both
MARYSVILLE and ARLINGTON. As proposed, CASCADE, will be located on
Snohomish County tax parcel numbers 31052700100300 and 31052700400300 in
MARYSVILLE, and on Snohomish County tax parcel number 31052700100100 in
ARLINGTON (collectively the “Subject Property”). As proposed, approximately 87%
of CASCADE will be located in ARLINGTON and 13% will be located in
MARYSVILLE. If CASCADE moves forward, the Parties will require the applicant to
prepare a survey of the project footprint (building and site improvements) and land
area within each jurisdiction prior to the issuance of an occupancy permit for the
building. This Agreement is necessary to address the complexity of CASCADE.
B.This Agreement is intended to address several purposes:
1. Because CASCADE is located on multiple parcels across jurisdictional lines, the
Parties will need to agree on a method to address (a) building setbacks and (b) the
potential for a segregation of one of the parcels in a future sale. This is
contemplated to be accomplished through covenants, a boundary line adjustment,
variances, or some combination of these methods. After the submission of an
application for CASCADE, the Parties will cooperate to determine the appropriate
method(s) to address these issues.
2. The Coordinated Water System Plan (CWSP) will need to be amended so that
ARLINGTON is designated as the water and sewer utility provider for CASCADE.
The Parties agree that any amendment to the CWSP will be after an application for
CASCADE and prior to the approval of civil utility plans.
Page 10 of 21
Page 2 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
3. This Agreement establishes a framework for a joint process for review,
processing, and issuance of permits for the development of CASCADE.
4. This Agreement establishes processes and procedures for ongoing permitting
and inspections that may be required if any changes or improvements are made to
the building or site requiring a permit after the issuance of the initial occupancy
permit.
C.MARYSVILLE and ARLINGTON each have responsibility and authority derived from the
Washington State Constitution, State laws, and Chapter 35A.12 RCW to plan for and
regulate uses of land and resultant environmental impacts, plan for and develop public
streets through standards for design and protect the public health and safety through the
administration of building construction standards in their respective jurisdictional limits.
D.MARYSVILLE and ARLINGTON have adopted zoning, building, utility development
codes and standards which apply to all development within their corporate limits.
E.MARYSVILLE and ARLINGTON have determined that a unified environmental review,
permit review, issuance and inspection process, where feasible, will conserve public
resources while maintaining appropriate regulatory oversight of CASCADE.
III.EXISITING ENTITLEMENTS
A.The predecessor-in-interest to Panattoni Development previously secured
entitlements to develop a similar warehouse complex on the Subject Parcel, in
addition to other adjacent lands (“Existing Entitlements”), including, but not limited to:
i.Development Agreement between NorthPoint Development, LLC, a
Missouri limited liability company, and Arlington, dated December 16,
2020, and recorded in the Snohomish County Records as Recording No.
202107260182, and amended by the First Amendment to Development
Agreement between NP Arlington MIC Industrial, LLC, a Delaware limited
liability company, and Arlington, dated March 25, 2022, recorded as
Recording No. 202207010558 (collectively, “Arlington DA”);
ii.Binding Site Plan, PLN No. 880, approved by Arlington on February 14,
2022 (“Arlington BSP”);
iii.Development Agreement between NP Arlington MIC Industrial LLC, a
Delaware limited liability company, and Marysville, dated June 21, 2021,
recorded in the Snohomish County Records as Recording No.
2021207120853 (“Marysville DA”); and
Page 11 of 21
Page 3 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
iv.Preliminary Binding Site Plan, PA 21006, approved by Marysville on May
12, 2021 (“Marysville BSP”).
IV.PERMITS, REVIEWS AND OTHER ACTIONS ANTICIPATED TO BE REQUIRED
A.This section identifies the likely permits and approvals required for the project for
each city. The approval process for each permit is set forth elsewhere in this
Agreement.
B.Based on preliminary conversations with representatives of CASCADE, the following
are the likely permits and approvals required by MARYSVILLE and ARLINGTON,
subject to change based on the actual permit applications by the CASCADE team:
C.Marysville required permits. The following is a preliminary list of likely permits required
for the project:
1)Environmental Review - Chapter 43.21C RCW (SEPA).
2)Pre-application meeting
3)Site Plan Review/Special Use Permit
4)Boundary Line Adjustment, covenant, or other process to address multi-parcel
nature of project
5)Amendment to the existing Binding Site Plan (if needed)
6)Land Development Activity/Grading permit/Civil (includes Stormwater permit)
7)More work on traffic impact analysis and distribution and mitigation (SEPA).
8)Potential Early Grading permit
9)Right-of-Way permits
10)Building
11)Mechanical
12)Plumbing
13)Electrical
14)Fire Sprinkler
15)Fire Alarm
16)Exterior Signage
17)Racking and Storage
18)ERRCS/ERCES System
19)Required Special Inspections as required by the Engineer of Record and Chapter
17 of the 2021 IBC.
20)Amend Water and Sewer Service Boundary
Page 12 of 21
Page 4 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
D.Arlington required permits. The following is a preliminary list of likely permits required for
the project:
21)Special Use Permit
22)Design Review Board
23)Variance (if needed)
24)Grading
25)Site Civil
26)Utility Availability
27)Utility Service
28)Right of Way
29)Commercial Building
30)Fire Alarm
31)Fire Sprinkler
32)Commercial Mechanical
33)Commercial Alteration
13)Sign Installation
14)Amend Water and Sewer Service Boundary
V.OBJECTIVES
A.Establish a consolidated process for environmental review pursuant to WAC 197-11-932
to establish Arlington as the lead agency for processing SEPA which ensures that all
project permits and environmental reviews are consistent with the regulations, policies,
and procedures of both MARYSVILLE AND ARLINGTON.
B.Establish a consolidated process to determine the responsibilities of each agency for the
review and issuance of permits related to the Project.
C.Establish a joint process to determine the applicable permit fees for each jurisdiction,
with a procedure for the collection and distribution of these fees to the appropriate
jurisdiction.
D.Ensure that all project permits and environmental reviews are consistent with the
regulations, policies and procedures for both MARYSVILLE and ARLINGTON.
E.Establish a process for review and approval of all future permits which may be required
or applied for after the issuance of the initial certificate of occupancy permit for the initial
building, so long as the project remains under the jurisdiction of both MARYSVILLE and
ARLINGTON.
F.Establish a process and procedure to resolve any regulatory or policy differences
between MARYSVILLE and ARLINGTON prior to the issuance of any environmental
determination or development permits.
VI.ROLES AND RESPONSIBILITIES
Page 13 of 21
Page 5 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
A.Lead Agency: The Cities agree that ARLINGTON shall serve as the lead agency for all
permits except those identified to be issued by MARYSVILLE.
B.Environmental Review. ARLINGTON shall serve as the SEPA responsible official for the
initial permitting for CASCADE. ARLINGTON shall consult with MARYSVILLE during
the environmental review process and shall incorporate MARYSVILLE comments and
project mitigation measures.
C.On-site Permitting. ARLINGTON shall serve as the lead agency for all permits except
those identified to be issued by MARYSVILLE. Permit reviews shall be subject to the
following process and procedures:
1.The Cities acknowledge and agree that each City retains the right to review and
comment on a permit applied for by CASCADE, pursuant to the process set forth in
this Agreement.
2.The Cities shall prepare a list of each of their code provisions that may be used to
review permits submitted by CASCADE and share that list with the other City.
3.The Cities shall prepare and share a designated point of contact from each City for
each permit type within 30 days of the signing of this agreement, or upon receipt of
the first CASCADE permit application, whichever shall occur first.
D.Marysville shall issue the following permits:
1.Right-of-way permits for construction of, including but not limited to curb cuts, utility
connections, frontage improvements, etc. within MARYSVILLE rights-of-way.
2.Grading permits within MARYSVILLE’S jurisdiction.
3.Construction permits for any signs or traffic impact improvements within rights-of-
way.
E.Environmental Review. ARLINGTON will serve as SEPA lead agency.
i.Many and possibly all environmental impacts from CASCADE may have
been analyzed and appropriate mitigation required in connection with
the Existing Entitlements. Therefore, pursuant to WAC 197-11-600, the
Parties agree to utilize the Existing Environmental Documents to
address SEPA review to the maximum extent allowed by law. The
Parties understand that additional SEPA review may be required to
address any impacts not previously analyzed, for example, through an
Addendum or some other regulatory mechanism.
F.Interlocal Agreement for traffic impact fees.
1.All conditions of both ARLINGTON and MARYSVILLE Development Agreements
referenced in Section III remain in full force and effect regarding all traffic impacts of
this proposed development. This includes all evaluation of off-site and
proportionate share traffic impacts.
2.Consistent with the traffic concurrency determination for the overall site approved
under Marysville Permit PA21-006 based on the traffic impact analyses dated
December 2020 and March 19, 2021, CASCADE will submit new traffic studies in
Page 14 of 21
Page 6 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
conjunction with each parcel developed and subsequently contribute a
proportionate share mitigation payment towards MARYSVILLE’S Traffic Impact Fee
program consistent with its vesting for weekday PM peak hour trips to or from the
project site and land uses within MARYSVILLE if it is determined that the new traffic
impact study demonstrates impacts beyond what has already been mitigated. Trips
to or from the project site and land uses within ARLINGTON using MARYSVILLE
roadways are considered de minimis for proportionate share impacts and will not be
used to determine MARYSVILLE Traffic Impact Fees.
3.Consistent with the comprehensive traffic study submitted on XXX, CASCADE will
submit new traffic impact studies in conjunction with the Project, and subsequently
contribute a proportionate share mitigation payment towards ARLINGTONS’S
Traffic Impact Fee program consistent with its vesting for weekday PM peak hour
trips to or from the project site and land uses within ARLINGTON if it is determined
that the new traffic impact study demonstrates impacts beyond what has already
been mitigated. Trips to or from the project site and land uses within MARYSVILLE
using ARLINGTON roadways are considered de minimis for proportionate share
impacts and will not be used to determine ARLINGTON Traffic Impact Fees.
G.Permit Fee Collection and Sharing.
1.Each City will charge their standard permit fees for any permit that CASCADE
applies for in each respective jurisdiction. For any permit that is routed for review by
the permitting City (“permitting City”) to the reviewing City (“reviewing City”), the
reviewing City will charge an hourly staff review fee as established by fee schedule.
2.The reviewing City will invoice CASCADE for the cost spent reviewing the permit,
with a cc to the permitting City. Once CASCADE pays the reviewing city’s invoice,
the permitting City will issue the permit, assuming all other applicable requirements
are met.
H.Permit Review Timeline.
1.For any permit that CASCADE applies for directly from a City, that City will
concurrently (i) begin review and (ii) send the application to the other City to review.
Both Cities will review and return comments to each other within 21 days of
receiving the application. The Cities will then have 14 days from returning their
respective comments to review and make any further comments.
2.The permit review timelines established above will be applied to any revision cycles
but the cities will endeavor to process revisions submitted by CASCADE as
expediently as possible.
3.Conflicts between code provisions that arise will be addressed as follows:
i.For land use permits, the Project will be reviewed against the
Marysville Design Standards Smokey Point Master Plan Area, adopted
under Ord. No. 2922 and the Marysville DA Deviations.
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Page 7 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
ii.Outside of land use permits, the more restrictive code provision will
prevail unless the jurisdiction with the more restrictive code agrees to
the less restrictive code provision.
iii.For comments on all other permits, the scope of comments shall be
limited to identifying life, health, and safety issues, with the permitting
City’s code prevailing.
4.If no comments are received by the reviewing City within the timelines set forth
above, then the reviewing Party will be assumed to have no comments and waive
further right to review or comment on that particular permit.
5.If all life/safety items have been approved, a temporary Certificate of Occupancy
may be issued upon approval by all departments and/or agencies.
6.Once all permit and code requirements have been completed and passed
inspection, and/or any required maintenance bonds have been received and
approved by ARLINGTON, a Final Certification of Occupancy may be issued;
provided that if a maintenance bond is required for infrastructure in
MARYSVILLE, ARLINGTON will obtain approval from MARYSVILLE prior to
approving the maintenance bond.
I.Distribution of Construction-Related Local Fees and Taxes.
1.Submittal to State: In determining the amount of local sales taxes to be paid
on construction-related activities at the Site, the contractor hired by the
CASCADE shall submit to the Washington State Department of Revenue the
amount of local sales and/or use taxes to ARLINGTON or MARYSVILLE
based on:
i.the percentage of building square footage that is located within
the respective jurisdiction, regardless of where the actual
improvements take place; and
ii.the percentage of the cost of Site improvements (e.g., streets,
utilities, paving, improvements, etc.) that support the buildings on
the Site based on the percentage of the Site improvements
located within the respective jurisdiction.
2.Submittal to Cities: Documentation of construction sales tax payments for the
building shall be submitted to ARLINGTON and MARYSVILLE.
VII.EFFECTIVE DATE, DURATION, MODIFICATION AND TERMINATION
A.This AGREEMENT shall become effective following the approval of the AGREEMENT
by the official action of the governing bodies of each of the parties hereto and the signing
of the AGREEMENT by the duly authorized representative of each of the parties hereto.
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Page 8 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
B.This Agreement involves the issuance of many permits and other actions to be taken
by the Parties. Once a permit has been issued or an action taken and any period for
appeal has run, this Agreement does not require any further action by the Parties. The
provisions of this Agreement for processing any permits issued after occupancy, for
indemnification, and for dispute resolution remain effective until the Parties agree to
terminate this Agreement or agree that a new agreement is required to address
redevelopment of the site or CASCADE is demolished.
C.This AGREEMENT may be modified or terminated upon mutual agreement of the
parties. Any modification shall become effective thirty (30) days following written
amendment to the AGREEMENT executed by both parties. Any mutual termination shall
become effective ninety (90) days following written amendment to the AGREEMENT
executed by both parties. Any amendments and termination shall be in writing and
executed in the same manner as provided by law for the execution of this AGREEMENT.
D.Either party may terminate its obligations under this AGREEMENT upon one-hundred
eighty (180 days) advance written notice to the other party and under the following
conditions. The party seeking the unilateral termination, the “aggrieved party,” shall
agree to professional mediation with the other party if so requested. The other party
must make its request in writing within sixty (60) days of receipt of the written notice from
the aggrieved party. Under this AGREEMENT both parties agree to share equally in the
expense of mediation in such cases.
E.Following any amendment or termination, ARLINGTON and MARYSVILLE are mutually
responsible for fulfilling any outstanding obligations under this AGREEMENT incurred
prior to the effective date of the amendment or termination. ARLINGTON and
MARYSVILLE agree to follow the terms of this AGREEMENT for any developments
submitted prior to the effective date of the amendment or termination.
VIII.INDEMNIFICATION AND LIABILITY
A.MARYSVILLE shall protect, save harmless, indemnity, and defend, at its own expense,
ARLINGTON, its elected and appointed officials, officers, employees and agents, from
any loss or claim for damages of any nature whatsoever, arising out of MARYSVILLE’s
or its agents performance of this AGREEMENT, including claims by MARYSVILLE’s
employees or third parties, except for those damages solely caused by the negligence or
willful misconduct of ARLINGTON, its elected and appointed officials, officers,
employees or agents.
B.ARLINGTON shall protect, save harmless, indemnity, and defend, at its own expense,
MARYSVILLE, its elected and appointed officials, officers, employees and agents, from
any loss or claim for damages of any nature whatsoever, arising out of ARLINGTON’s or
its agent’s performance of this AGREEMENT, including claims by ARLINGTON’s
employees or third parties, except for those damages solely caused by the negligence or
willful misconduct of MARYSVILLE, its elected and appointed officials, officers,
employees or agents.
C.In the event of liability for damages of any nature whatsoever arising out of the
performance of this AGREEMENT by MARYSVILLE and ARLINGTON, including claims
by MARYSVILLE’s or ARLINGTON’s own officers, officials, employees, agents,
Page 17 of 21
Page 9 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
volunteers, or third parties, caused by or resulting from the concurrent negligence of
ARLINGTON and MARYSVILLE, their officers, officials, employees and volunteers, each
party’s liability hereunder shall only be to the extent of that party’s negligence.
D.No liability shall be attached to MARYSVILLE or ARLINGTON by reason of entering into
this AGREEMENT except as expressly provided herein. MARYSVILLE shall hold
ARLINGTON harmless and defend at its expense any legal challenges to
MARYSVILLE’S requested mitigation and/or failure by MARYSVILLE to comply with
RCW 82.02.020 or RCW 82.02.070.
E.No liability shall be attached to MARYSVILLE or ARLINGTON by reason of entering into
this AGREEMENT except as expressly provided herein. ARLINGTON shall hold
MARYSVILLE harmless and defend at its expense any legal challenges to
ARLINGTON’s requested mitigation and/or failure by ARLINGTON to comply with RCW
82.02.020 or RCW 82.02.070.
F.This Agreement is intended solely for the benefit of the Parties and their respective
officers, employees, agents, and permitted successors and assigns. No provision of this
Agreement is intended, nor shall it be construed, to create any rights in any third party,
including but not limited to residents, taxpayers, ratepayers, or other persons or entities
within or outside the municipal jurisdiction. No third party shall have any legal or
equitable right, claim, or remedy of any kind arising from or relating to this Agreement.
The Parties expressly disclaim any intent to create third party beneficiary status under
this Agreement, consistent with applicable law in the State of Washington.
IX.COMPLIANCE WITH THE LAW
ARLINGTON and MARYSVILLE shall comply with all applicable federal, state and local laws
in performance of this AGREEMENT.
X.EXERCISE OF RIGHTS OR REMEDIES
Failure of either party to exercise any rights or remedies under this AGREEMENT shall not
be a waiver of any obligation by either party and shall not prevent either party from pursuing
that right at any future time.
XI.RECORDS
Both Parties will follow applicable records retention schedules for records pertaining to this
Agreement. If either Party requests records pertaining to this Agreement from the other
Party, the records will be provided to the requesting Party promptly and no later than 30
days after the request. Neither Party is required to make a public records request to obtain
records that pertain to this Agreement from the other Party.
XII.SEVERABILITY
Should any clause, phrase, sentence or paragraph of this AGREEMENT or its application be
declared invalid or void by a court of competent jurisdiction, the remaining provisions of this
Page 18 of 21
Page 10 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
AGREEMENT or its application of those provisions not so declared shall remain in full force
and effect.
XIII.JOINT BOARD/SEPARATE LEGAL ENTITY
A.It is not intended that a separate legal entity be established to conduct this
cooperative undertaking.
B.For purposes of this AGREEMENT, each party will appoint an administrator for
purposes overseeing their respective jurisdiction’s activities pursuant to this
AGREEMENT. Each party’s respective administrator and contact information is listed
in Section XV below.
XIV.DISPUTE RESOLUTION
A.The Parties agree to work collaboratively and in good faith to resolve any
disagreement arising under this Agreement, including disputes related to the
interpretation, administration, or implementation of joint land use or building permit
processing. In the event a dispute arises, the Parties shall follow the steps below:
i.Informal Staff-Level Resolution. Upon identification of a dispute,
each Party shall designate appropriate staff representatives to meet and
attempt to resolve the matter informally. Staff shall make reasonable
efforts to resolve the dispute within fifteen (15) business days.
ii.Executive-Level Negotiation. If the dispute is not resolved at the staff
level, the matter shall be elevated to the Parties’ chief administrative
officers (or their designees). These representatives shall meet and
confer in good faith to attempt resolution within thirty (30) calendar
days.
B.Deadlock.
If, after completing the dispute resolution steps described above, the Parties’ executives
are unable to reach a mutually acceptable resolution, the matter shall be deemed a
deadlock. Upon a deadlock, the Parties may take one or more of the following actions:
a.Referral to a Joint Committee. The Parties may establish a joint committee
composed of elected officials or senior staff from each jurisdiction to review the
issue and provide a non-binding recommendation.
b.Referral to a Technical Expert. For disputes involving technical, procedural, or
regulatory matters, the Parties may jointly select a qualified independent expert
to review the issue and issue a non-binding written recommendation. Costs shall
be shared equally unless otherwise agreed.
c.Limited Suspension of Disputed Activity. The Parties may mutually agree to
temporarily suspend only the portion of joint permit processing activities directly
affected by the dispute, while continuing all other cooperative functions.
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Page 11 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
d.Modification or Termination. If the Parties determine that the deadlock cannot
be resolved through the options above, either Party may initiate modification or
termination of the Agreement in accordance with the AGREEMENT’s termination
provisions and applicable law.
If the Parties cannot resolve a deadlock, either Party may pursue any available legal
remedy.
C.Continued Performance. During the pendency of any dispute or deadlock, the Parties
shall continue to perform all obligations under this AGREEMENT that are not directly
affected by the disputed matter, unless continuation would compromise public health,
safety, or compliance with applicable law.
D.Preservation of Statutory Authority. Nothing in this section shall be construed to limit,
waive, or modify the independent regulatory authority of either Party under Washington
law, including but not limited to authority under RCW Titles 35, 35A, 36, and 19.27, or
any applicable local development regulations.
XV.ENTIRE AGREEMENT
This AGREEMENT constitutes the entire agreement between the parties.
XVI.PROPERTY ACQUISITION, HOLDING, AND DISPOSAL
The parties do not intend to acquire, hold, or dispose of any real or personal property
pursuant to this AGREEMENT.
XVII.FINANCE AND BUDGET
No special budget or funds are anticipated, nor shall any be created. The parties are each
responsible for their own finances in connection with this AGREEMENT, and nothing in this
AGREEMENT shall be deemed or construed otherwise.
XVIII.GOVERNING LAW AND STIPULATION OF VENUE
This AGREEMENT shall be governed by the laws of the State of Washington. Any action
hereunder must be brought in the Superior Court of Washington for Snohomish County.
XIX.CONTACTS FOR AGREEMENT
The contact persons for this AGREEMENT are:
??? Amy Rusko
??? CED Director
City of Marysville City of Arlington
501 Delta Avenue 18204 59th Ave NE
Marysville, WA 98270 Arlington, WA 98201
Page 20 of 21
Page 12 of 12 Marysville/Arlington Project Cascade Permitting ILA 5/1/2026
(360) ???-????(360) 403-3550
IN WITNESS WHEREOF, the parties have signed this AGREEMENT, effective on the date
indicated below.
Dated this day of 2026
CITY OF MARYSVILLE CITY OF ARLINGTON
BY: BY:
Jon Nehring
Mayor
Don E. Vanney
Mayor
ATTEST: ATTEST:
Tina Brock Raelynn Jones
City Clerk City Clerk
Approved as to form: Approved as to form:
Office of the City Attorney Office of the City Attorney
Jon Walker Emily Romanenko
City Attorney Attorney for the City of Arlington
Page 21 of 21
City of Arlington Council Agenda Bill
Item: WS #5 Attachment E
May 11, 2026
Community Aviation Revitalization Board (CARB) Electric Sweeper Loan - Offer Acceptance and Resolution
CARB Initial Offer of Financial Aid Memo, Initial Offer of Financial Aid Acceptance Letter, Loan Amortization Schedule, Resolution, and Airport Program Loan Assurances
Airport; Lorene Robinson, Airport Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $353,242 (plus interest) BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW:
purchase of an electric airport sweeper in the amount of $353,242. The CARB loan program is a financing tool that helps public-use airports fund eligible capital projects and equipment purchases. Staff is requesting Council approve the CARB loan for the procurement of an electric sweeper in the amount of $353,242 (plus interest), with an annual interest rate of 2 percent and a five-year repayment term. Loan payments will be made annually, beginning in June 2027. The proposed electric sweeper will support existing Foreign Object Debris (FOD) removal efforts and provide equipment dedicated specifically for airfield use. It will improve airfield safety by offering a more effective, reliable, and environmentally responsible method of debris removal, helping reduce the risk of aircraft damage and operational disruptions. Over time, an electric sweeper will also reduce operational costs by lowering fuel and maintenance expenses. In addition, an electric sweeper advances Washington State environmental and sustainability objectives by reducing greenhouse gas emissions and lowering noise levels compared to a traditional fuel powered sweeper. Note: The City of Arlington was granted a 60-day extension from the April 30, 2026, date stated in the
City of Arlington Council Agenda Bill
Item: WS #5 Attachment E
HISTORY: Airport staff have historically relied on available maintenance equipment and airfield inspections to support FOD removal operations. The city currently has a fuel powered sweeper that is shared among departments; however, it is not dedicated solely to airport operations. Additionally, the current sweeper must be outfitted with plastic brushes before use on the airfield which increases time spent switching brush heads for street use vs. airfield use. As airfield maintenance needs have increased, staff identified the
move to approve the attached Initial Offer of Financial Aid Acceptance Letter and Resolution accepting the Community Aviation Revitalization Board (CARB) loan for the procurement of an electric airport sweeper in the amount of $353,242 (plus interest), and to authorize the Mayor and City Attorney to sign the Offer
Project Number: 2026-033
EXHIBIT B
Washington State
Community Aviation Revitalization Board
Initial Offer of Financial Aid
City of Arlington
SWV Number: SW00001819 00
Offer Date: April 2, 2026
The Community Aviation Revitalization Board (CARB) is authorized by SB 5031 ch. 175, Session Laws of 2021
for direct loans to airport sponsors of public use airports in the State of Washington for the purposes of
improvements that primarily support general aviation activities. This Initial Offer of Financial aid is contingent
upon the availability of CARB funds. CARB hereby offers to make funds available to the City of Arlington,
hereafter referred to as the "Recipient,” to aid in financing the cost of, or improvements to, airport facilities
and equipment consisting of the Electric Sweeper Purchase project as described in the application (hereafter
collectively referred to as the "Project").
This offer consists of:
General Obligation loan of $353,242.00
Interest rate: 2.0 percent (%) per annum on the outstanding principal balance
Term: 20 years maximum, including up to 3 years of deferred principal and interest
This offer is subject to completion of pre-contract conditions, as described in Attachment A.
A final contract shall be developed by CARB prior to disbursement of funds. No project costs incurred prior to
this offer date will be reimbursed by CARB. In the event a final contract is not executed, no CARB funds will be
disbursed.
If accepted, this Initial Offer of Financial Aid must be signed and returned to CARB by April 30, 2026.
ACCEPTANCE
FOR CARB FOR THE RECIPIENT
Ann B. Richart Signature*
Director, WSDOT – Aviation
Board Member, CARB Name:
Date: Title:
Date:
* Authorized to accept offer on behalf of RECIPIENT
310 Maple Park Ave SE • Olympia, WA 98504 • (360) 705-7839
April 2, 2026
Lorene Robinson
Airport Operations Coordinator
City of Arlington
18204 59th Drive NE
Arlington, WA 98223
RE: CARB Initial Offer of Financial Aid
Dear Lorene Robinson,
Congratulations! The Community Aviation Revitalization Board (CARB) has selected your project and is
offering a low-interest loan in the amount of $353,242 for your Electric Sweeper Purchase project at the
Arlington Municipal Airport.
The next steps will be to develop and sign the loan agreement so that eligible project expenditures may
be reimbursed. Please note that no project costs incurred prior to the Initial Offer of Financial Aid date
will be reimbursed by CARB. After contract execution, a signed copy will be forwarded for the City of
Arlington’s records. The execution date of the final contract will be based on the signature of the CARB
Chairperson or designee.
An estimated repayment schedule is attached to confirm your desired repayment term and grace period
up to 20 years. Also attached is a copy of the loan assurances that apply to state-funded projects and
related acknowledgements that will become part of your loan agreement. Our intent is to have your
loan agreement ready for signature by May 2026.
I will be your primary contact during this contracting process. If you have any questions, please don’t
hesitate to contact me at (360) 705-7839 / (360) 628-1767 or chenaud@wsdot.wa.gov.
Sincerely,
David Chenaur
Aviation Loan Program Manager
Attachments:
• Initial Offer of Financial Aid (IOFA)
• Loan Assurances
• Repayment Resolution/Ordinance (sample)
• Estimated loan repayment schedule
COMMUNITY
AVIATION
REVITALIZATION
Attachment A
CARB Pre-Contract Requirements
Initial Offer of Financial Aid
If you wish to accept CARB's offer, please confirm the Statewide Vendor Number (SWV) listed is valid for
loan disbursements and sign and return the attached Initial Offer of Financial Aid by April 30, 2026. A
copy of the executed Initial Offer will be included as an exhibit in your loan agreement and provided for
your records.
If the terms and conditions of this offer are not acceptable, you may request in writing that CARB
reconsider, amend or modify its offer.
Pre-Contract Requirements
Please complete the conditions below and submit the appropriate documentation to CARB.
If all conditions are not completed by April 30, 2026, you have the option to request an extension from
the Board. If the Board does not approve an extension of the initial offer, the offer will expire.
1. Signed copy of the Initial Offer of Financial Aid (IOFA)
2. Repayment Resolution or Ordinance
3. Signed copy of the Loan Assurances
4. Confirm the length of loan and any grace period (deferred principal and interest) requested up
to 3 years (Estimated loan repayment schedule enclosed)
EXHIBIT C, ESTIMATED LOAN REPAYMENT SCHEDULE - City of Arlington
ENTER VALUES LOAN SUMMARY
$353,241.77 $74,943.21
2.00%5
5 1
1 $0.00
6/1/2027 $21,474.26
$0.00 LENDER NAME
PMT
NO
PAYMENT
DATE
BEGINNING
BALANCE
SCHEDULED
PAYMENT
EXTRA
PAYMENT
TOTAL
PAYMENT PRINCIPAL INTEREST ENDING
BALANCE
CUMULATIVE
INTEREST
1 6/1/2027 $353,241.77 $74,943.21 $0.00 $74,943.21 $67,878.37 $7,064.84 $285,363.40 $7,064.84
2 6/1/2028 $285,363.40 $74,943.21 $0.00 $74,943.21 $69,235.94 $5,707.27 $216,127.46 $12,772.10
3 6/1/2029 $216,127.46 $74,943.21 $0.00 $74,943.21 $70,620.66 $4,322.55 $145,506.80 $17,094.65
4 6/1/2030 $145,506.80 $74,943.21 $0.00 $74,943.21 $72,033.07 $2,910.14 $73,473.73 $20,004.79
5 6/1/2031 $73,473.73 $74,943.21 $0.00 $74,943.21 $73,473.73 $1,469.47 $0.00 $21,474.26
$374,716.03 $353,241.77 $21,474.26
Scheduled payment
Scheduled number of payments
Actual number of payments
Total early payments
Total interest
Optional extra payments
Loan amount
Annual interest rate
Loan period in years
Number of payments per year
Start date of loan
Last Update: 9/14/2022
AIRPORT LOAN PROGRAM ASSURANCES
General.
(1)Airport sponsors shall comply with these assurances pursuant to and for the purpose of carrying out the
provisions of the state of Washington airport loan program agreements.
(2)Airport sponsors will submit these assurances as part of the loan agreement. As used herein, the term "public
agency sponsor" means any municipality or municipalities acting jointly or any Indian tribe recognized by the federal
government or such tribes acting jointly in the planning, acquisition, construction, improvement, maintenance, or
operation of an airport, owned or controlled, or to be owned or controlled by such municipality or municipalities or
Indian tribe or tribes, to be held available for the general use of the public; the term "private sponsor" means any
person or persons acting jointly in the planning, acquisition, construction, improvement, maintenance, or operation of
an airport, owned or controlled, or to be owned or controlled by such person or persons, to be held available for the
general use of the public; and the term "sponsor" includes both public agency sponsors and private sponsors.
(3)Upon a sponsor's acceptance of a loan offer by the department, these assurances are incorporated in and
become part of the loan agreement.
Duration and applicability.
(1)Washington airport loan program projects undertaken by a sponsor. The terms, conditions, and assurances
of this loan agreement shall remain in full force and effect throughout the useful life of the facilities developed or
equipment acquired for an airport project, not to exceed twenty years from the date of acceptance of a loan offer of
state funds for the project. However, there shall be no limit on the duration of the assurances regarding exclusive
rights and airport revenue so long as the airport is used as an airport. There shall be no limit on the duration of the
terms, conditions, and assurances with respect to real property acquired with state funds.
EXHIBIT D, AIRPORT PROGRAM LOAN ASSURANCES
The following Airport Loan Program Assurances are incorporated herewith and form a part of the
airport sponsor’s loan agreement for funding under the Aviation Revitalization Loan Program.
Signature of Applicant’s Authorized Representative:
Title of Representative:
Date:
Sponsor certification.
The sponsor certifies, with respect to this loan that:
(1)General state requirements. It will comply with all applicable Washington state laws, regulations, executive
orders, policies, guidelines, and requirements as they relate to the application, acceptance and use of state funds
for this project including, but not limited to, the following:
(a)State legislation:
Chapter 8.26 RCW (Relocation assistance -- Real property acquisition policy)
Chapter 27.34 RCW (State historical societies -- Historic preservation)
Chapter 27.44 RCW (Indian graves and records)
Chapter 27.48 RCW (Preservation of historical materials)
RCW 29A.84.620 (Hindering or bribing voter)
Chapter 36.70A RCW (Growth management -- Planning by selected counties and cities)
Title 37 RCW (Federal areas -- Indians)
Chapter 39.12 RCW (Prevailing wages on public works)
RCW 47.29.200 (Prevailing wages)
RCW 47.68.280 (Investigations, hearings, etc. -- Subpoenas -- Compelling attendance)
RCW 47.68.310 (Enforcement of aeronautics laws)
Title 49 RCW (Labor regulations)
Title 64 RCW (Real property and conveyances)
Chapter 70.94 RCW (Washington Clean Air Act)
Title 86 RCW (Flood control)
Title 91 RCW (Waterways)
Title 12 WAC (Transportation, department of (aeronautics commission))
Title 18 WAC (Air pollution)
Title 25 WAC (Archaeology and historic preservation, department of)
WAC 330-01-050 (dispositions, metropolitan municipal corporations)
Title 167 WAC (Drug abuse prevention office)
Title 197 WAC (Ecology, department of (environmental policy, council on))
Title 198 WAC (Environmental and land use hearings office)
Title 199 WAC (Environmental hearings office (environmental and land use hearings board))
Title 254 WAC (Historic preservation, advisory council on)
Title 326 WAC (Minority and women's business enterprises, office of)
Chapter 330-01 WAC (Procedures for corridor and design public hearings under RCW 35.58.273)
Chapter 468-100 WAC (Uniform relocation assistance and real property acquisition)
WAC 468-100-008 (Compliance with other laws and regulations)
Title 357 WAC (Financial management, office of -- State human resources director)
Title 508 WAC (Ecology, department of (water resources))
(b) Executive orders:
Governor's Executive Order 92-01 (Establishing Governor's Policy on a Drug-Free Work Place)
Governor's Executive Order 96-04, Implementing the Americans with Disabilities Act and superseding
Executive Order 93-03
Governor's Executive Order 21-02 (Archaeological and Cultural Resources) supersceding Executive Order
05-05
Governor's Executive Order 11-01, superseding Executive Order 09-04, Amending Washington Council on
Aerospace
Governor's Executive Order 12-02 (Workforce Diversity and Inclusion)
(2)General legal requirements. It will comply with all applicable laws and ordinances, orders, guidelines,
policies, directives, rules and regulations of municipal, county, and federal governmental authorities or regulatory
agencies.
(3)Responsibility and authority of the sponsor.
(a)Public agency sponsor: It has legal authority to apply for this loan, and to finance and carry out the proposed
project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's
governing body authorizing the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
(b)Private sponsor: It has legal authority to apply for this loan and to finance and carry out the proposed project
and comply with all terms, conditions, and assurances of this loan agreement. It shall designate an official
representative and shall in writing direct and authorize that person to file this application, including all understandings
and assurances contained therein; to act in connection with this application; and to provide such additional
information as may be required.
(4)Sponsor fund availability. It has sufficient funds available for the portion of the project which is not paid by
the state of Washington. It has sufficient funds available to assure operation and maintenance of items funded under
this loan agreement which it will own or control.
(5)Good title. It holds good title, satisfactory to the department, to the areas of the airport or site thereof
necessary for aircraft takeoff and landing as well as those necessary for the movement of aircraft to and from the
landing and takeoff areas, or gives assurances satisfactory to the department that good title will be acquired prior to
accepting loan funds.
(6)Preserving rights and powers.
(a)It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary
to perform any or all of the terms, conditions, and assurances in this loan agreement without the written approval of
the department, and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of
others which would interfere with such performance by the sponsor. This shall be done in a manner acceptable to the
department.
(b)It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its title or other interests in the
property associated with this application or that portion of the property upon which state funds have been expended,
for the duration of the terms, conditions, and assurances in this loan agreement without approval by the department.
If the transferee is found by the department to be eligible to assume the obligations of this loan agreement and to
have the power, authority, and financial resources to carry out all such obligations, the sponsor shall insert in the
contract or document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of
the terms, conditions, and assurances contained in this loan agreement.
(c)If the sponsor is a private sponsor, it will, to the department's satisfaction, ensure that the airport will continue
to function as a public-use airport in accordance with these assurances for the duration of these assurances.
(d)If an arrangement is made for management and operation of the airport by any agency or person other than
the sponsor or an employee of the sponsor, the sponsor will, to the department's satisfaction, reserve and document
in arrangements with said party sufficient rights and authority to ensure that the airport w ill be operated and
maintained in accordance with the regulations and the terms, conditions, and assurances in this loan agreement and
shall ensure that such arrangement also requires compliance therewith.
(e)Sponsors of commercial service airports will not permit or enter into any arrangement that allows an owner or
tenant of a property used as a residence, or zoned for residential use, to taxi an aircraft between that property and
any location on airport.
(f)Sponsors of general aviation airports entering into any arrangement that allows an owner of residential real
property adjacent to or near the airport must comply with the requirements set forth in Section 136 of Public Law 112-
95.
(7)Consistency with local plans. Certify, to the department's satisfaction, that the project is consistent with plans
(existing at the time of submission of this application) of public agencies that are authorized to plan for the
development of the area surrounding the airport.
(8)Consideration of local interest. Certify, to the department's satisfaction, that it considered the interest of
communities in or near where the project is located.
(9)Consultation with users. Certify to the department's satisfaction that when it made a decision to undertake
any project, that it consulted with affected parties using the airport.
(10)Public hearings. In projects involving the location of an airport, an airport runway, or a major runway
extension, it held public hearings for the purpose of considering the economic, social, and environmental effects of
the airport or runway location and its consistency with goals and objectives of such planning as has been carried out
by the community and it shall, when requested by the department, submit a copy of the transcript of such hearings to
the department. Further, for such projects, its management board contain(s/ed) either voting representation from the
communities where the project is located or it advised communities that they have the right to petition the department
concerning a proposed project.
(11)Air and water quality standards. In projects involving airport location, a major runway extension, or runway
location, it will provide the department appropriate written certification that the project will be located, designed,
constructed, and operated so as to comply with applicable federal, state, and local air and water quality standards. In
any case where such standards have not been approved and where applicable air and water quality standards have
been promulgated by the administrator of the Environmental Protection Agency, or the secretary of the Department
of Ecology, certification shall be obtained. Notice of certification or refusal to certify shall be provided within sixty days
after the project application has been received by the department.
(12)Pavement preventive maintenance. With respect to a project for the replacement or reconstruction of
airport pavement, it assures or certifies to the department's satisfaction that it has implemented an effective airport
pavement maintenance-management program and it assures that it will use such program for the useful life of any
pavement constructed, reconstructed or repaired with state financial assistance at the airport. It will provide such
reports on pavement condition and pavement management programs as the department determines may be useful.
(13)Accounting system, audit, and recordkeeping requirements.
(a) It shall keep all project accounts and records which fully disclose the amount and disposition of the proceeds of
this loan, the total cost of the project in connection with which this loan is given or used, and the amount or nature of
that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the
project. The accounts and records shall be kept in accordance with RCW 43.09.200 and the Washington state
budgetary, accounting, and reporting system (BARS) manuals and financial reporting packages.
(b)It shall make available to the department and the Washington state auditor's office, or any of their duly
authorized representatives, for the purpose of audit and examination, any books, documents, papers, and records of
the recipient that are pertinent to this loan. The department may require that an appropriate audit be conducted by a
recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition
of the proceeds of a loan or relating to the project in connection with which this loan was given or used, it shall file a
certified copy of such audit with the department not later than six months following the close of the fiscal year for
which the audit was made.
(14)Wage rates. It shall include in all contracts in excess of two thousand five hundred dollars, or as outlined in
WAC 296-127-050, for work on any projects funded under this loan agreement which involve labor, provisions
establishing minimum rates of wages under the Washington State Prevailing Wages on Public Works Act, chapter
39.12 RCW, which contractors shall pay to skilled and unskilled labor, and such minimum rates shall be stated in the
invitation for bids and shall be included in proposals or bids for the work. This shall be documented by a statement of
intent to pay prevailing wages and an affidavit of wages paid.
(15)Nondiscrimination requirements. It shall prohibit discrimination in all phases of contracted employment,
contracting activities and training pursuant to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973, the Age Discrimination Act of 1975, the Justice System Improvement Act of 1979, the Americans with
Disabilities Act of 1990, the Civil Rights Restoration Act of 1987, 49 C.F.R. Part 21, chapter 49.60 RCW and other
related laws and statutes.
(16)Equal employment opportunity (EEO) responsibilities. It shall comply with regulations relative to
nondiscrimination in state-assisted programs of the department, which are herein incorporated by reference and
made a part of this project. With regard to the work performed during the project, it shall not discriminate on the
grounds of race, color, gender, creed, national origin, age, sexual orientation, gender identity, marital status, disability
or veteran status in the selection and retention of contractors, consultants and service providers, including
procurement of materials and leases of equipment.
(17)Veteran's preference. It shall include in all contracts for work on any project funded under this loan
agreement which involve labor, such provisions as are necessary to ensure that, in the employment of labor (except
in executive, administrative, and supervisory positions), preference shall be given to honorably discharged military
personnel who are veterans of any war of the United States, or of any military campaign for which a campaign ribbon
shall have been awarded, and their widows or widowers, shall be preferred for appointment and employment. Age,
loss of limb, or other physical impairment, which does not in fact incapacitate, shall not be deemed to disqualify them,
provided they possess the capacity necessary to discharge the duties of the position involved as defined in RCW
73.16.010. However, this preference shall apply only where the individuals are available and qualified to perform the
work to which the employment relates.
(18)Conformity to plans and specifications. It will execute the project subject to plans, specifications, and
schedules approved by the department. Such plans, specifications, and schedules shall be submitted to the
department prior to commencement of site preparation, construction, or other performance under this loan
agreement, and, upon approval of the department, shall be incorporated into this loan agreement. Any modification
to the approved plans, specifications, and schedules shall also be subject to approval of the department, and
incorporated into this loan agreement.
(19)Construction inspection and approval. It will provide and maintain competent technical supervision at the
construction site throughout the project to assure that the work conforms to the plans, specifications, and schedules
approved by the department for the project. It shall subject the construction work on any project contained in an
approved project application to inspection and approval by the department and such work shall be in accordance with
regulations and procedures prescribed by the department. Such regulations and procedures shall require such cost
and progress reporting by the sponsor or sponsors of such project as the department shall deem necessary.
(20)Planning projects. Planning projects are not eligible under the aviation loan program at this time
(21)Operation and maintenance. The airport and all facilities which are necessary to serve the aeronautical
users of the airport, other than facilities owned or controlled by the United States or the state of Washington, shall be
operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be
required or prescribed by applicable federal, state, and local agencies for maintenance and operation. It will not
cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably
operate and maintain the airport and all facilities thereon or connected therewith, with due regard to climatic and
flood conditions. Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved
by the department. In furtherance of this assurance, the sponsor will have in effect arrangements for:
(a) Operating the airport's aeronautical facilities whenever required;
(b) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and
(c) Promptly notifying airmen of any condition affecting aeronautical use of the airport. Nothing contained herein
(22)Hazard removal and mitigation. It assures that such terminal airspace under the appropriate category of
Federal Air Regulation Part 77, 14 C.F.R. 77, as is required to protect instrument and visual operations to the airport
(including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering,
relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or
creation of future airport hazards. Where hazards are on land owned by others, the sponsor will make every effort to
coordinate with owners to mitigate airport hazards.
(23)Compatible land use. It shall, either by the acquisition and retention of property interest, in fee or easement, or
by seeking enforcement of local zoning action, prevent the construction of any object which may constitute an
incompatible land use such as residential encroachment, wildlife attractants, uses that emit smoke, steam, glare, or
electromagnetic interference, and height hazards. Sponsor will take proactive measures to discourage incompatible
land uses adjacent to the airport, to include a formal consultation with local jurisdictions on land use issues, and support
and/or recommend land use regulations consistent with WSDOT best management practices found in WSDOT's
Airports and Compatible Land Use Guidebook.
shall be construed to require that the airport be operated for aeronautical use during temporary periods when
snow, flood, or other climatic conditions interfere with such operation and maintenance. Further, nothing
herein shall be construed as requiring the maintenance, repair, restoration, or replacement of any structure or
facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance
beyond the control of the sponsor.
(24)Economic nondiscrimination.
(a) It will make the airport available as an airport for public use and without discrimination to all types, kinds and
classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the
airport.
(b) In any agreement, contract, lease, or other arrangement under which a right or privilege at the airport is
granted to any person, firm, or corporation to conduct or to engage in any aeronautical activity for furnishing services
to the public at the airport, the sponsor will insert and enforce provisions requiring the contractor to:
(i) Furnish said services on a reasonable, nondiscriminatory, basis to all users thereof; and
(ii) Charge reasonable, and nondiscriminatory, prices for each unit or service, provided that the contractor may be
allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to
volume purchasers.
(c) Each fixed-based operator at the airport shall be subject to the same rates, fees, rentals, and other charges as
are uniformly applicable to all other fixed-based operators making the same or similar uses of such airport and
utilizing the same or similar facilities.
(d) Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is
authorized or permitted by the airport to serve any air carrier at such airport.
(e) Each air carrier using such airport (whether as a tenant, nontenant, or subtenant of another air carrier tenant)
shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates, fees,
rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as
are applicable to all such air carriers which make similar use of such airport and utilize similar facilities, subject to
reasonable classifications such as tenants or nontenants and signatory carriers and nonsignatory carriers.
Classification or status as tenant or signatory shall not be unreasonably withheld provided an air carrier assumes
obligations substantially similar to those already imposed on air carriers in such classification or status.
(f) It will not exercise or grant any right or privilege which operates to prevent any person, firm, or corporation
operating aircraft on the airport from performing any services on its own aircraft with its own employees (including,
but not limited to, maintenance, repair, and fueling) that it may choose to perform. In the event the sponsor itself
exercises any of the rights and privileges referred to in this assurance, the services involved will be provided on the
same conditions as would apply to the furnishing of such services by commercial aeronautical service providers
authorized by the sponsor under these provisions.
(g)The sponsor may establish such reasonable, and nondiscriminatory, conditions to be met by all users of the
airport as may be necessary for the safe and efficient operation of the airport. The sponsor may prohibit or limit any
given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the
airport or necessary to serve the civil aviation needs of the public.
(25)Exclusive rights. It will not grant exclusive right for the use of the airport to any person(s) providing, or
intending to provide, aeronautical services to the public. For purposes of this subsection, the providing of the services
at an airport by a single fixed-based operator shall not be construed as an exclusive right if the following apply:
(a)It would be unreasonably costly, burdensome, or impractical for more than one fixed-based operator to provide
such services;
(b)If allowing more than one fixed-based operator to provide such services would require the reduction of space
leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further
agrees that it will not, either directly or indirectly, grant or permit any person, firm, or corporation, the exclusive right at
the airport to conduct any aeronautical activities including, but not limited to, charter flights, pilot training, aircraft
rental and sightseeing, aerial photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not conducted in conjunction with other
aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts, and any other activities which because
of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will
terminate any exclusive right to conduct an aeronautical activity existing at such an airport before the grant of any
assistance under RCW 47.68.090; and
(c) It has received approval from the department.
(26)Fee and rental structure. It will maintain a competitive fee and rental structure for the facilities and services
at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the
particular airport, taking into account factors such as the volume of traffic and economy of collection. No part of the
state share of an airport development or airport planning project for which a loan is made under RCW 47.68.090 shall
be included in the rate basis in establishing fees, rates, and charges for users of that airport.
(27)Airport revenues. All revenues generated by the airport and any local taxes established after December 30,
1987, on aviation fuel, will be expended by it for the capital or operating costs of the airport; the local airport system;
or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and
substantially related to the actual air transportation of passengers or property; or for noise mitigation purposes on or
off the airport. The following exceptions apply to this subsection:
(a)If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of
the airport, or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's
financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the
airport, to support not only the airport but also the airport owner or operator's general debt obligations or other
facilities, then this limitation on the use of all revenues generated by the airport (and, in the case of a public airport,
local taxes on aviation fuel) shall not apply.
(b)If the department approves the sale of a privately owned airport to a public sponsor and provides funding for
any portion of the public sponsor's acquisition of land, this limitation on the use of all revenues generated by the sale
shall not apply to certain proceeds from the sale. This is conditioned on repayment to the secretary by the private
owner of an amount equal to the remaining unamortized portion (amortized over a twenty-year period) of any airport
improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996,
plus an amount equal to the federal share of the current fair market value of any land acquired with an airport
improvement grant made to that airport on or after October 1, 1996.
(c)When requested by the department, the sponsor will obtain an audit that will review, and the resulting audit
report will provide an opinion concerning, the use of airport revenue and taxes, and indicate whether funds paid or
transferred to the owner or operator were paid or transferred in a manner consistent with state law and any other
applicable provision of law, including any regulation promulgated by the secretary. Any civil penalties or other
sanctions will be imposed for violation of this assurance in accordance with state law.
(28)Reports and inspections. It will:
(a)Submit to the department such annual or special financial and operations reports as the department may
request and make such reports available to the public; make available to the public at reasonable times and places a
report of the airport budget in a format prescribed by the department; for airport development projects, make the
airport and all airport records and documents affecting the airport, including deeds, leases, operation and use
agreements, regulations and other instruments, available for inspection by any duly authorized agent of the
department upon request;
(b) In a format and time prescribed by the department, provide to the department and make available to the public
following each of its fiscal years, an annual report listing in detail:
(i) All amounts paid by the airport to any other unit of government and the purposes for which each such payment
was made; and
(ii) All services and property provided by the airport to other units of government and the amount of compensation
received for provision of each such service and property.
(29)Use by government aircraft. It will not charge the state or its agencies (except for those under contract), for
limited but reasonable, nonroutine, search and rescue, law enforcement or public safety use of public landing and
aircraft parking facilities. The sponsor may require written verification of an entity's official government business
status, and notification prior to use of facilities.
(30)Land for state facilities. It will furnish without cost to the state of Washington for use in connection with any
air traffic control or air navigation activities, or weather reporting and communication activities related to air traffic
control, any areas of land or water, or estate therein, or for these same purposes, rights in buildings of the sponsor as
the department considers necessary for construction, operation, and maintenance at state expense of space or
facilities. Such areas or any portion thereof will be made available as provided herein within four months after receipt
of a written request from the department.
(31)Airport layout plan.
(a)It will provide airport layout plans (ALPs) as prescribed in WSDOT's Aviation Loan Procedures Manual. It will
keep up-to-date at all times an airport layout plan of the airport showing:
(i) Boundaries of the airport and all proposed additions thereto, together with the boundaries of all off-site areas
owned or controlled by the sponsor for airport purposes and proposed additions thereto;
(ii) The location and nature of all existing and proposed airport facilities and structures (such as runways,
taxiways, aprons, terminal buildings, hangars, and roads), including all proposed extensions and reductions of
existing airport facilities;
(iii) The location of all existing and proposed nonaviation areas and of all existing improvements thereon; and
(iv) All proposed and existing access points used to taxi aircraft across the airport's property boundary. Such
airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the
department which approval shall be evidenced by the signature of a duly authorized representative of the department
on the face of the airport layout plan. The sponsor will not make or permit any changes or alterations to the airport or
any of its facilities which are not in conformity with the airport layout plan as approved by the department and which
might, in the opinion of the department, adversely affect the safety, utility, or efficiency of the airport.
(b)If a change or alteration in the airport or the facilities is made which the department determines adversely
affects the safety, utility, or efficiency of any state-owned, leased, or funded property on or off the airport and which is
not in conformity with the airport layout plan as approved by the department, the owner or operator will, if requested,
by the department.
(i)Eliminate such adverse effect in a manner approved by the department; or
(ii)Bear all costs of relocating such property (or replacement thereof) to a site acceptable to the department
and all costs of restoring such property (or replacement thereof) to the level of safety, utility, efficiency, and
cost of operation existing before the unapproved change in the airport or its facilities except in the case of a
relocation or replacement of an existing airport facility due to a change in the department's design standards
beyond the control of the airport sponsor.
(32)Disposal of land.(a)For land purchased under a grant for airport development purposes, it will, when the land is no longer needed
for airport purposes, dispose of such land at fair market value or make available to the department an amount
equal to the states' proportionate share of the fair market value of the land. The portion of the proceeds
proportionate to the states' share of the cost of acquisition of such land will, upon application to the department,
be reinvested or transferred to another eligible airport as prescribed by the department. The department shall
give preference to the following, in descending order:
(i)Payment to the state of Washington for deposit in the aeronautics account; or
(ii)Reinvestment in an approved project that is eligible for loan funding under RCW 47.68.090.
(b) Land shall be considered to be needed for airport purposes under this assurance if:
(i) It may be needed for aeronautical purposes (including runway protection zones) or serve as noise buffer land;
and (ii)The revenue from interim uses of such land contributes to the financial self-sufficiency of the airport.
(c)Disposition of such land will be subject to the retention or reservation of any interest or right therein
necessary to ensure that such land will only be used for purposes which are compatible with noise levels
associated with operation of the airport.
(33)Engineering and design services. It will award each contract, or subcontract for program management,
construction management, planning studies, feasibility studies, architectural services, preliminary engineering,
design, engineering, surveying, mapping or related services with respect to the project in the same manner as a
contract for architectural and engineering services is negotiated under WSDOT Consultant Services Manual
M-27-50.02 or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport.
(34)Foreign market restrictions. It will not allow funds provided under this loan to be used to fund any project
which uses any product or service of a foreign country during the period in which such foreign country is listed by the
United States trade representative as denying fair and equitable market opportunities for products and suppliers of
the United States in procurement and construction. Sponsors are encouraged to "Buy American" whenever feasible
and appropriate.
(35)Policies, standards, and specifications. It will carry out the project in accordance with policies, standards,
and specifications approved by the department and included in this loan, and in accordance with applicable state
policies, standards, and specifications.
(36)Relocation and real property acquisition. It will be guided in acquiring real property, to the greatest extent
practicable under state law, by the land acquisition policies in RCW 8.26.180.
(37)Disadvantaged business enterprises. The recipient shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of any department-assisted contract or in the administration of
its DBE program or the requirements of Governor's Executive Order 12-02.
(38)Hangar construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar
is to be constructed at the airport for the aircraft at the aircraft owner's expense, the airport owner or operator will
grant to the aircraft owner for the hangar a long-term lease that is subject to such terms and conditions on the hangar
as the airport owner or operator may impose. For the purpose of this section, a long-term lease is defined as not to
exceed fifty years.
[Statutory Authority: RCW 47.68.090. 13-07-037, § 468-260-030, filed 3/14/13, effective 4/14/13.]
Page 1
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RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY OF ARLINGTON AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE ON BEHALF OF THE CITY AN AGREEMENT BETWEEN THE WASHINGTON STATE
COMMUNITY AVIATION REVITALIZATION BOARD AND THE CITY FOR AID IN FINANCING THE COSTS
OF AN ELECTRIC SWEEPER PURCHASE FOR THE ARLINGTON MUNICIPAL AIRPORT.
WHEREAS, the City applied for a low-interest loan from the Community Aviation
Revitalization Board (CARB) to finance the purchase of an electric sweeper for the Arlington
Municipal Airport; and,
WHEREAS, CARB offered the City a low-interest loan in the amount of $353,242; and,
WHEREAS, the City would like to accept the loan on the terms and conditions offered by
CARB.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON AS
FOLLOWS:
Section 1. The Mayor of the City of Arlington is hereby authorized and directed to execute,
on behalf of the City, a Final Contract between CARB and the City and such other documents as
may be required for securing aid in financing the cost of the electric sweeper purchase.
Section 2. The City Council accepts the loan from CARB in the amount of $353,242, said
loan to bear interest at the rate of 2% per annum on the outstanding principal balance.
Section 3. Repayment of said general obligation loan shall be consistent with the terms
provided in the signed Initial Offer of Financial Aid, a copy of which is attached hereto as Exhibit
A and incorporated herein.
Section 4. The City reserves the right to accelerate payments on principal and eliminate
the interest on any accelerated principal payments. This obligation shall be considered as a legal
general obligation of the City and the City hereby pledges its full faith and credit to the payment
thereof.
Section 5. The City shall establish a separate fund to be known as the CARB Fund.
Establishment of this fund applies to CARB loans. In the case of a loan, there shall be sufficient
moneys placed in this Fund to meet the applicable repayment schedule.
CITY OF ARLINGTON RESOLUTION NO. 2026-xxx
Page 2
{OER4911-8578-1671;1/13217.000005/}
PASSED by the City Council and Approved by the Mayor this ___ day of May, 2026.
CITY OF ARLINGTON
__________________________________
Don E. Vanney, Mayor
ATTEST:
__________________________________
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
__________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill Item: WS #6 Attachment F COUNCIL MEETING DATE: May 11, 2026 SUBJECT: Contract Amendment #7 to the SCJ Alliance Contract for Island Crossing Roundabout ATTACHMENTS: Scope of Work and Fee from SCJ Alliance for Island Crossing Roundabout DEPARTMENT OF ORIGIN Public Works Department; Jim Kelly, Director 360-403-3505 EXPENDITURES REQUESTED: $99,076.64 BUDGET CATEGORY: Transportation Improvement Fund, TIB Grant BUDGETED AMOUNT: $3,300,000.00 (total 2026 budgeted in Transpo)LEGAL REVIEW: DESCRIPTION: Staff is requesting to amend the existing contract with SCJ Alliance for design of the SR-530 and Smokey Point Boulevard roundabout. HISTORY: In 2019 the City of Arlington, Snohomish County and the Stillaguamish Tribe of Indians partnered together design & construct a roundabout the intersection of SR-530 and Smokey Point Boulevard. The City took the lead role in this partnership and entered into a contract with SCJ Alliance for design and permitting of the proposed roundabout. Staff secured funding in 2025 from the Transportation Improvement Board to move forward with construction. Amendment #7 will update the design, complete the environmental permit process and provide assistance through construction; a summary of project change orders is below.
(Note: Amendments 2, 4, 5 ,and 6 were time extension only)
Base Contract $ 268,025.00
Amendment #1 $ 40,375.00 (Add WSDOT ITS, Wat-Sew utilities, & GeoTech)
Amendment #3 $ 105,882.00 (Revive project in 2023, add NEPA & ROW Coordination)
Amendment #7 $ 99,076.64 (Revive project in 2026, final design, construction support)
Revised Contract $ 513,358.64 ALTERNATIVES: Remand to staff for further consideration Reject Amendment #7 RECOMMENDED MOTION:
Workshop; discussion only. At the May 18, 2026 Council Meeting the motion will be: “I move to approve Amendment No. 7 to the SCJ Alliance contract and authorize the Mayor to sign Amendment #7 to the SCJ Alliance Contract for Island Crossing Roundabout.”
05/05/26 12:37 PM \\arlington\city\PW_Admin\Contracts\SCJ Alliance\04_Island Crossing Roundabout\_Amendment #7\SR 530 RAB Amend #7_FINAL.docx
Contract Amendment No. 7
To
Professional Services Agreement
For
SR 530 & Smokey Point Blvd Intersection Project
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and Shea, Carr, & Jewell, Inc. (dba SCJ Alliance). for the SR 530 & Smokey Point Blvd
Intersection Project contract, executed on December 17, 2019. Unless modified below, all terms and
conditions contained in the Professional Service Agreement remain current and in effect for the
completion of the contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1.Scope of Work - The project scope of work is increased for additional tasks as detailed in the Scope
of Work, dated April 29, 2026, and included with this amendment as Exhibit A.
2.Fee - This additional work included under this amendment shall be performed for a not to exceed
fee of $ 99,076.64 in accordance with the fee schedule included with this amendment as Exhibit
A.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
SCJ Alliance City of Arlington
Signature: Eric Johnston, Executive VP Signature: Don E. Vanney, Mayor
Date Date
Exhibit A
Amendment #7 - Scope of Work
SR530 and Smokey Point Boulevard Intersection
Arlington, WA
Prepared For: James Kelly
Prepared By: Ryan Harmon, P.E.
Date Prepared:April 29, 2026
Background / Overview
Amendment 3 was executed on September 20th, 2023, and was intended to con$nue the design phase
and switch to a federally funded project through FHWA funding and a Tribal Transporta$on Federal
Highway Administra$on (FHWA) and Bureau of Indian Affairs (BIA) process for right-of-way. In addi$on,
the project plan and specifica$ons required updates to align with changes in the WSDOT Design
Approval process. At that $me, it was assumed that the City would provide the required flood zone
mi$ga$on bank credits outside the scope of this amendment.
Since the comple$on of this amendment, three addi$onal amendments (Amendments 4-6) were
executed to extend the contract expira$on while the City worked to secure construc$on funding.
Over the last two and a half years, SCJ Alliance has con$nued to assist the City with progressing the
project in areas that were able to move forward towards comple$ng the design and environmental
processes, which included primarily the following:
•Upda$ng project plans since the latest itera$on (January 7, 2022)
•Con$nued coordina$on with the City on project changes with flood mi$ga$on op$ons.
•Coordina$on with WSDOT for Design Approval
o Reques$ng comments/review status
o Intersec$on Control Evalua$on
o Plans For Approval
o Summary of Design
o Update of Summary of Design to Basis of Design
•Ini$al NEPA CE documenta$on
•Coordina$ng on process with Tribal Transporta$on Program and BIA.
•Right-of-Way Funding Es$mate updates.
•Flood zone permi@ng and compensatory storage requirements
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 2 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
•Review of Island Crossing Subarea Plan
•Assistance with grant applica$ons.
•Assistance with the successful TIB Grant applica$on that secured construc$on funding.
The $me required to confirm the Flood Zone Mi$ga$on and nego$ate was key to the project's
approach to comple$ng the design and permi@ng process. Without this method being confirmed, the
project could not communicate its footprint and area of impact to regulatory agencies. While the City
nego$ated this mi$ga$on, SCJ paused further development of project documents to limit the poten$al
for rework on exis$ng documents. SCJ focused its efforts on suppor$ng the City by providing
calcula$ons, reports, and exhibits to confirm compliance with regulatory requirements.
During this $meframe, the City has also been working to solidify the overall vision of the project area.
In October 2025, the City Council adopted the City of Arlington Island Crossing Subarea Plan that
iden$fied addi$onal changes to the exis$ng construc$on plan set to beJer align with the new SR 530
Corridor Vision.
In November 2025, the City secured construc$on funding from the Washington State Transporta$on
Improvement Board (TIB). Since that $me, SCJ has been working to refresh the plans to current
standards, con$nued coordina$on for Compensatory Storage, and worked to secure WSDOT design
approval. While every effort has been made to complete the associated work under the established
contract, all funds have been exhausted.
SCJ has been working to update the project package and align it with the Island Crossing Subarea Plan
by adding a new west-leg pedestrian connec$on and redesigning the Smokey Point Boulevard
alignment and sec$on to accommodate future shared-use paths. SCJ has also redesigned the 27th
Avenue profile and sec$on to remove Right-of-Way schedule risk. This amendment aims to extend the
dura$on of professional services and include previously added tasks within the scope of work
(compensatory storage requirements and loca$on evalua$on, upda$ng WSDOT approval requirements,
upda$ng State funding, and grant applica$on work). Comple$on of this amendment, per this scope of
work, aims to deliver an approved bid-ready package for the public bid process in the Fall of 2026.
This addendum will amend the following phases of the current contract:
Phase 1 – Project Management
Phase 2 – Project Mee$ngs
Phase 5 – Environmental Permi@ng
Phase 10 – Final PSE
Phase 13 – U$lity Design (Water/Sewer)
Phase 15 – Soundview Consultants
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 3 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Phase 41 – On-Call Construc$on Support
Phase 1 Project Management
This phase of work consists of increasing the budget to account for the extension of the project from
February 2024 to November 2026 (15 months) and will support overall project management. The
descrip$on of these services is the same as the original scope of work.
Deliverables
•See the original scope of work.
Understanding:
•See the original scope of work.
Phase 2 Project Meetings
This phase of work is amended to include the following es$mated mee$ngs for the remaining 8
months:
♦Weekly City Coordina$on Mee$ng (Online, 30 mee$ngs at 30mins)
♦WSDOT Re-Engagement Mee$ng (Online)
♦WSDOT Comment Review Mee$ngs (2)
♦City/SCJ Updated 95% Plan Set Review (In-person)
♦City/SCJ WSDOT Re-submiJal Comment and Response Review (Online)
Phase 5 Environmental Permitting
Previous assump$ons for this work include comple$ng NEPA Categorical Exclusion permi@ng work.
Now, it is our understanding that the SEPA checklist will be adopted by BIA in lieu of the Tribal NEPA CE
process. This phase of work is amended for the addi$onal effort to update and deliver environmental
documents to support project permi@ng.
The SEPA checklist and suppor$ng documents were par$ally started in the past but now require a
review of their en$rety, as updated codes, triggers, and species of concern have changed over the past
3 years. Dual coordina$on of the SEPA process will be with the City and with BIA to complete their
environmental process.
Flood Zone Impacts:
Previous Amendments assumed that SCJ would not be assis$ng in flood zone mi$ga$on and
compensator storage requirements. Per City direc$on, over the last two and a half years, SCJ has been
working with the City to iden$fy Compensatory Storage volume needs and provide evalua$on of
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 4 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
proposed loca$ons. During that $me SCJ has provided calcula$ons and exhibits to the City for
communica$on with the Tribe on proposed loca$ons. Recently, the City has worked towards partnering
with a neighboring development to capture compensatory storage needs for this project, and all
required permi@ng will be captured through that development’s work.
The efforts over the last several years have exhausted available funding for this work, and this
Amendment is intended to capture the efforts required to complete the SEPA Checklist and gain
environmental approvals.
Deliverables
•DraN SEPA Checklist with aJachments.
•Final SEPA Checklist with aJachments.
•Public Comment responses.
Understanding:
♦The SEPA will be an MDNS determina$on primarily due to the Flood Plane impacts.
♦The City will be ac$ng as the lead agency for the SEPA process.
♦The City will coordinate SEPA submiJal with the BIA.
♦The BIA intends to issue a Categorical Exclusion finding based on the prepared SEPA and will not
require further revisions/documenta$on.
♦The project does not an$cipate any on-site wetlands or stream features that would sa$sfy the
criteria for jurisdic$onal status or for impacts.
♦Public comments will be minor and not require any addi$onal studies.
♦There are no changes to the Area of Poten$al Effect or Cultural Studies updates required.
♦No addi$onal permits are required.
Phase 10 Final PSE
This project has been si@ng while the City worked to secure construc$on funding. During that $me
frame, SCJ has assisted the City in preparing for several grant applica$ons including upda$ng cost
es$mates, providing exhibits, and checking grant eligibility. In November 2025, the City was successful
in securing construc$on funding through the Washington State Transporta$on Improvement Board
(TIB).
The City adopted the Island Crossing Subarea Plan in October 2025. This plan iden$fied the need for a
new shared-use path connec$on on the west leg of the roundabout, it also demonstrated a need for a
future shared-use path along Smokey Point Boulevard. In order to remain consistent with this Subarea
Plan, the City directed SCJ Alliance to proceed with design of the SR 530 west end shared-use path and
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 5 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
shiN of the Smokey Point Boulevard alignment to accommodate a future shared-use path. Previous
design also reflects the need for TCEs that would unlikely be secured in $me for construc$on. To
priori$ze constructability, the City directed SCJ to revise the 27th Avenue profile and sec$on to keep all
work on exis$ng City ROW. These efforts have led to a redesign of the alignment, profile, typical
sec$ons, corridor modeling, driveway $e-ins, channeliza$on tapers, and stormwater structure spacing.
As the project has been on hold for the last 15-months, SCJ will review and update the project package
to update to the latest design standards, WSDOT standard specifica$ons and GSPs, and also TIB
construc$on requirements. This phase will consist of the following work to achieve WSDOT Design
Approval and TIB Bid Approval of a bid-ready package for adver$sement in the Fall of 2026:
TIB Grant Support
♦SCJ supported the City with Construc$on Funding requests and updated project es$mates at
short no$ce. The key effort was in 2024 for a TIB funding request. That effort was successful
and now accounts for the majority of the construc$on funding commiJed. This amendment
replaces the effort previously intended for project tasks under that grant. This work has
already been paid for by the City and is viewed as a budget adjustment.
Contract Plan Update
♦Review plan set for updates due to design standard changes.
♦Updates to exis$ng plans based on updates to current standards.
♦Updates per City u$lity (water, sewer, fiber) comments.
♦Update PUD/Private u$lity informa$on.
♦Design new west pedestrian shared-use path extension. Per the City, this will be a 10-N wide
path.
♦Design new retaining wall and handrail for west pedestrian shared-use path extension. The
wall is es$mated to be a modular block retaining wall less than 4-N in overall height.
♦Design curb ramp and intersec$on grading for ADA crossing at west Smokey Point Blvd.
♦Update the overall plan set to reflect the incorpora$on of the shared-use path extension.
♦Re-design Smokey Point Boulevard (B-line) alignment, profile, sec$on and storm layout to
accommodate future shared-use path.
♦Update the overall plan set to reflect the B-line revisions.
♦Re-design 27th Avenue (C-line) profile and sec$on.
♦Update the overall plan set to reflect C-line revisions.
♦Update the engineer es$mate to reflect the addi$onal quan$$es and bid items.
♦Update Right of Way Plan for the west pedestrian shared-use path extension.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 6 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
Specifica ons
♦ Update to current GSPs per the 2026 WSDOT Specifica$on Book.
♦ Incorporate new non-standard items and GSP’s for new items (For example, the wall).
♦ Update special provisions to the 2026 WSDOT.
♦ Update Bid Proposal Spreadsheet due to different funding components.
♦ Update Construc$on Working Day schedule and es$mate.
♦ Develop Bid Adver$sement and assemble bid documents (Cover, index, proposal, draN
contract, wage rates, appendices).
TIB Bid Authoriza on
♦ TIB 95% Review package development and submiJal through the City.
♦ Assist with the TIB Bid Authoriza$on spreadsheet.
WSDOT Design Approval
The es$mate of hours and effort for the update to the Design Approval package was made
without knowing the type or level of effort required for comments from WSDOT. They have
been holding onto the review package since our last submiJal on November 26, 2024. To
maintain the schedule, we have es$mated our effort based on the following comments and
level of effort:
Clarifica$ons to the Drainage Report. No changes to the TDA’s or treatment type.
Updates to the Plan For Approval for the pedestrian path extension only.
Narra$ve updates to Design Approval elements like the Basis of Design and Design
Decision Memorandum.
No changes to the Intersec$on Control Evalua$on.
♦ Develop responses to the WSDOT DA comments.
♦ Update the Design Approval Package from 11/26/2024.
♦ One resubmiJal of the Design Approval Package to WSDOT for approval.
♦ Update Minor revisions and clarifica$ons.
♦ Status updates and communica$on with WSDOT on status of review.
Submi&als/Comment Responses
The submiJals remaining to complete the design and right of way process to bid adver$sement
consist of the following:
♦ SubmiJal prepara$on of 95% Plans, Specifica$ons, and es$mates to City/WSDOT/TIB.
♦ 95% SubmiJal Comment review responses to the Plans, Specifica$ons, and Es$mate.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 7 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
♦ Revisions per the City/WSDOT 95% PSE package comments and resubmiJal for final
approval.
Right of Way Support
SCJ is suppor$ng the City led right-of-way phase of the project. Our support consists of the
following:
♦ Coordina$on/communica$on with City/WSDOT/BIA for process.
♦ Mee$ngs (3) for City/WSDOT/BIA processing
♦ Updated Overall Right of Way Plan based on shared use path extension, and removal of TCE
on 27th Ave.
♦ Tribal Easement Exhibits
♦ Updates to the exhibits based on the property owner and City feedback.
Deliverables
• Construc$on Working Day Es$mate/Schedule.
• 95% Construc$on Plans, Contract, Specifica$ons, and Es$mated project cost.
• TIB Bid Authoriza$on submiJal request.
• Design Approval Package SubmiJal (1)
• 100% PSE package
• Bid Ready Construc$on Plans, Contract, Specifica$ons, and Es$mated project cost.
• Bid Adver$sement
• Updated Right of Way Plan
• WSDOT ROW Plan Red and Green Markups
• Coordina$on with WSDOT ROW group for needed informa$on
• Tribal Easement Exhibits with revisions (9 total)
Understanding:
• WSDOT PFA, ICE, Hydraulic Report or SOD will not have to be modified or resubmiJed to
WSDOT.
• City is managing TIB Funding Authoriza$on correspondence.
• There will not be a change to the drainage system based on the extension of the shared-use
path.
• No changes are required to the stormwater approach/methodology.
• Legal descrip$ons will be provided by others.
• City is managing and execu$ng property/easement nego$a$ons and authoriza$on.
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 8 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
• No addi$onal public event services are required by SCJ.
• PIFs and/or Design Jus$fica$ons are not required.
• The City is leading the right-of-way efforts.
• Agreements between agencies will be developed and processed by others.
• The City is leading the effort between WSDOT and the Tribe.
Phase 15 Soundview Consultants
Soundview Consultants have been engaged to provide environmental technical reviews of cri$cal areas
within the project limits to support the NEPA CE effort. Through this work, addi$onal tasks have been
required to fulfill NEPA CE approval, exhaus$ng all of their funds. See Soundview Consultants’ scope of
work for capturing an$cipated $me needed for addi$onal regulatory coordina$on needed to finalize
permi@ng approvals. Further details of their scope of work and the fee es$mate aJached. A 10% sub-
consultant markup will be applied to their fee es$mate for taxes SCJ will incur.
Phase 41 On-Call Construction Support
SCJ will provide the City with construc$on support services on an as-requested basis for an es$mated
dura$on of 12 months, occurring between October 2026 and the end of October 2027. This phase of
work was requested by the City without a defined scope of services. If the requested services start to
accumulate near the alloJed budgeted amount, SCJ will no$fy the City with an es$mate of costs to
complete the requested services prior to execu$on.
Task 1 Project Management
1) General Project Management through construction (12 months)
2) Coordination with Construction Administration team.
3) Progress Billing
Task 2 Pre-Construction
1) Pre-construction meeting preparation.
2) Pre-construction meeting (1 online meeting).
Task 3 Office Engineering
1) Contractor schedule submittal review.
2) Review of traffic control and staging plans.
3) Request for Information (RFI’s)
♦ Review an estimate of 8 based on project size and complexity.
♦ Response to RFI’s.
4) Change Order(s)
SR530 / Smokey Point Blvd Intersection Improvements – Amendment #7
April 29, 2026
Page 9 of 9
25 N Wenatchee Ave, Suite 238 Wenatchee, WA 98801 Office 509.886.3265 Fax 360.352.1509 scjalliance.com
♦ Review or develop and RFP.
♦ Estimate 6 based on the size and complexity of the project.
Understanding
1) The intent of this support role is to respond to clarifications and technical material reviews.
2) Budget was added to Phase 99 Expenses for a site visit if requested.
3) This scope does not represent standard construction administration or inspection services.
4) City will lead coordination work with WSDOT throughout Construction.
Deliverables
5) Email responses to City request for clarification or review of submittals.
Fee Es mate Proposal
Project Phase Phase Est. Total Fee Type
Phase 1 $12,720 T&M
Phase 2 $8,658 T&M
Phase 10 $57,933 T&M
Phase 15 $5,500 T&M
Phase 41 $13,881 T&M
Phase 99 $384.64 T&M
Total Es mated Amendment Fee $99,076.64 T&M
Current Contract Amount $414,282 T&M
Revised Contract Amount $513,358.64 T&M
END OF PROPOSAL
Subconsultant Billing Rate Schedule
SCJ Alliance
Client:Hourly Rate Table Format: Billing Rate Schedule
Project:Allowable Overhead Rate: N/A
Job #:Negotiated Fixed Fee: N/A
File Name:2026-0429 Labor-Estimate_Amendment 7.xlsm Labor Template Version: 1/15/2026
Date:
Total Hourly Total Hourly
--Billing Rates Billing Rates
Minimum NTE
- - $220.00 $465.00
- - $200.00 $460.00
- - $190.00 $350.00
- - $170.00 $300.00
- - $160.00 $290.00
- - $150.00 $275.00
- - $160.00 $245.00
- - $150.00 $235.00
- - $130.00 $185.00
- - $120.00 $160.00
- - $110.00 $155.00
- - $135.00 $200.00
- - $140.00 $185.00
- - $120.00 $165.00
- - $110.00 $145.00
- - $100.00 $130.00
- - $180.00 $265.00
- - $140.00 $190.00
- - $120.00 $185.00
- - $110.00 $160.00
- - $100.00 $145.00
- - $135.00 $225.00
- - $120.00 $170.00
- - $110.00 $150.00
- - $95.00 $155.00
- - $80.00 $125.00
- - $145.00 $230.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $100.00 $185.00
- - $0.00 $0.00
- - $120.00 $165.00
- - $100.00 $155.00
- - $100.00 $200.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
- - $0.00 $0.00
Senior Marketing Coordinator
Marketing Coordinator
Communications Manager
Information Services Manager
PC3 Project Coordinator - CM Only
PC2 Project Coordinator
PC1 Project Coordinator
Project Accountant
IT Specialist
L4 Landscape
E3 Engineer
CI2 Construction Inspector
CI1 Construction Inspector
Graphic Designer
Senior Landscape Architect
E1 Engineer
RE 1 Construction Resident Engineer
T1 Technician
L3 Landscape
T3 Technician
T2 Technician
L2 Landscape
L1 Landscape
Senior Planner
P3 Planner
City of Arlington
SR 530 and Smokey Point Blvd Intersection
698.06
Billing Rate Schedule
Job Classifications
2/6/26
E4 Engineer
Senior Consultant
Senior Project Manager
PM3 Project Manager
PM2 Project Manager
PM1 Project Manager
Senior Engineer
P2 Planner
RE 2 Construction Resident Engineer
P4 Planner
P1 Planner
Senior Technician
Construction Office Engineer
CI3 Construction Inspector
CI4 Construction Inspector
Principal
Construction Inspector
T4 Technician
Senior Construction Manager
RE 3 Construction Resident Engineer
E2 Engineer
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total Cost
Phase 1
Task 1 7,842.00$
1 2.0 8.0 10.0 2,436.00$
2 2.0 6.0 8.0 1,962.00$
3 12.0 4.0 16.0 3,444.00$
Subtotal Hours: 4.0 26.0 4.0 0.0 0.0 0.0 34.0 7,842.00$
Task 2 4,878.00$
1 6.0 6.0 1,422.00$
2 6.0 8.0 14.0 2,462.00$
3 2.0 4.0 6.0 994.00$
Subtotal Hours: 0.0 14.0 0.0 0.0 0.0 12.0 26.0 4,878.00$
Total Phase Hours: 4.0 40.0 4.0 0.0 0.0 12.0 60.0 60.0
Total Phase Direct Labor: $1,080.00 $9,480.00 $600.00 $0.00 $0.00 $1,560.00 $12,720.00 12,720.00$
Project Management
Phase & Task Title
Coordination
Progress Reports
Progress Billings
Management
Overall Management
Schedule and Budget
Administration
Subcontractor Contracting
2 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Phase 2
Task 1 5,592.00$
1 16.0 12.0 28.0 5,592.00$
Subtotal Hours: 0.0 16.0 12.0 0.0 0.0 0.0 28.0 5,592.00$
Task 3 3,066.00$
1 1.0 1.0 2.0 507.00$
2 1.0 1.0 237.00$
3 5.0 5.0 10.0 1,935.00$
4 1.0 1.0 2.0 387.00$
Subtotal Hours: 1.0 8.0 6.0 0.0 0.0 0.0 43.0 3,066.00$
Total Phase Hours: 1.0 24.0 18.0 0.0 0.0 0.0 43.0 43.0$
Total Phase Direct Labor: $270.00 $5,688.00 $2,700.00 $0.00 $0.00 $0.00 $8,658.00 8,658.00$
Phase 10
Task 10 3,605.00$
1 1.0 1.0 2.0 4.0 8.0 1,127.00$
2 1.0 4.0 2.0 7.0 997.00$
3 1.0 2.0 4.0 7.0 857.00$
4 2.0 1.0 3.0 624.00$
Subtotal Hours: 1.0 5.0 9.0 0.0 10.0 0.0 25.0 3,605.00$
Minor revisions and clarifications
Communication with WSDOT
City/SCJ Updated 95% Plan Set Review (In person)
City/SCJ WSDOT Re-submittal Comment and Response Review (Online)
Responses to WSDOT DA Comments
Final PS&E
WSDOT Permitting
City Meetings
Weekly Coordination Meetings (Online, 30 mins)
Project Meetings
Additional Project Meetings
WSDOT Re-Engagement Meeting (Online)
Update of DA package and resubmittal
WSDOT Comment Review Meetings (2 Online)
3 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 11 38,411.00$
1 1.0 2.0 3.0 537.00$
2 6.0 24.0 30.0 3,780.00$
3 1.0 2.0 4.0 7.0 1,017.00$
4 2.0 12.0 16.0 30.0 3,554.00$
5 2.0 8.0 10.0 940.00$
6 4.0 8.0 12.0 1,240.00$
7 1.0 4.0 5.0 470.00$
8 18.0 58.0 76.0 12,966.00$
9 36.0 36.0 2,880.00$
10 10.0 30.0 40.0 6,870.00$
11 18.0 18.0 1,440.00$
12 1.0 8.0 16.0 25.0 2,717.00$
Subtotal Hours: 0.0 33.0 125.0 28.0 106.0 0.0 292.0 38,411.00$
Update engineer's estimate
Plan set updates for shared-use path
Contract Plans
Design standard review and updates
Plan modifications
Update plan set for 27th Ave changes
Redesign 27th Ave profile and section
Update plan set for Smokey Point Blvd changes
Redesign Smokey Point Blvd alignment, profile, section, storm, and tie-ins
Private Utility updates
Design west shared-use path extension
Design curb ramp and intersection grading for ADA crossing
Design new wall and handrail
4 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 12 6,376.00$
1 2.0 4.0 6.0 1,074.00$
2 1.0 4.0 5.0 837.00$
3 1.0 4.0 5.0 837.00$
4 2.0 8.0 10.0 940.00$
5 2.0 2.0 4.0 1,014.00$
6 2.0 8.0 10.0 1,674.00$
Subtotal Hours: 2.0 8.0 22.0 0.0 8.0 0.0 40.0 6,376.00$
Task 13 934.00$
1 0.0 -$
2 1.0 2.0 3.0 537.00$
3 1.0 2.0 3.0 397.00$
4 0.0 -$
5 0.0 -$
Subtotal Hours: 0.0 2.0 2.0 0.0 2.0 0.0 6.0 934.00$
Specifications
Incorporate new non-standard items and GSP's for new items
Update special provisions to the 2026 WSDOT book.
Update Bid Proposal Spreadsheet due to different funding components
TIB Grant
Grant support for TIB Construction Funding
95% Review submittal for TIB
Assist with TIB Bid Authorization spreadsheet
Subtask Title
Subtask Title
Update GSPs to current WSDOT Specification Book
Develop bid advertisement and assemble bid documents
Update Construction Working Day schedule and estimate
5 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Task 14 8,607.00$
1 1.0 8.0 9.0 2,166.00$
2 1.0 8.0 9.0 1,197.00$
3 8.0 12.0 20.0 2,856.00$
4 4.0 12.0 16.0 2,388.00$
Subtotal Hours: 1.0 21.0 0.0 20.0 12.0 0.0 54.0 8,607.00$
Total Phase Hours: 4.0 69.0 158.0 48.0 138.0 0.0 417.0 417.0$
Total Phase Direct Labor: $1,080.00 $16,353.00 $23,700.00 $5,760.00 $11,040.00 $0.00 $57,933.00 57,933.00$
Phase 15
Task 1 -$
1 0.0 -$
Subtotal Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Hours: 0.0 0.0 0.0 0.0 0.0 0.0 0.0 -$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$
Task Title
Tribal Easement Exhibits with Updates
Updated Right of Way Plan for shared-use path
Soundview Consultants
Exhibits for WSDOT ROW
Soundview Consultants
Right-of-Way Support
Coordination with City/WSDOT/BIA
6 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Phase 41
Task 1 5,826.00$
1 12.0 12.0 2,844.00$
2 0.0 -$
3 6.0 12.0 18.0 2,982.00$
Subtotal Hours: 0.0 18.0 0.0 0.0 0.0 12.0 30.0 5,826.00$
Task 3 2,085.00$
1 1.0 2.0 3.0 537.00$
2 4.0 4.0 8.0 1,548.00$
Subtotal Hours: 0.0 5.0 6.0 0.0 0.0 0.0 11.0 2,085.00$
Task 3 5,970.00$
1 2.0 2.0 474.00$
2 2.0 2.0 300.00$
3 4.0 12.0 16.0 2,748.00$
4 4.0 10.0 14.0 2,448.00$
Subtotal Hours: 0.0 10.0 24.0 0.0 0.0 0.0 34.0 5,970.00$
Total Phase Hours: 0.0 33.0 30.0 0.0 0.0 12.0 75.0 75.0$
Total Phase Direct Labor: $0.00 $7,821.00 $4,500.00 $0.00 $0.00 $1,560.00 $13,881.00 13,881.00$
Pre-Construction
Precon Meeting Prep
Precon Meeting (Online Meeting)
Coordination
Progress Billings
Project Management
Overall Project Management
RFI Review and Response (8)
Change Order Review and Response
Office Engineering
Schedule Review
Traffic Control Plan Review
On-Call Construction Support
7 of 9 4/29/2026
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Arlington Template Version: 1/15/2026
Project:SR 530 and Smokey Point Blvd Intersection Contract Type:Billing Rate Schedule No. of Sheets: No. of Sheets: 0 N/A
Job #:698.06 No. of Lots: No. of Lots: 0 N/A
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Totals:270 237 150 120 80 130 0 $0.00
Phase &
Task No.Principal PM3 Project
Manager E4 Engineer T3
Technician
T1
Technician
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Total Hours All Phases 9.0 166.0 210.0 48.0 138.0 24.0 595.0 595.0
Total Direct Labor Estimate All Phases $2,430.00 $39,342.00 $31,500.00 $5,760.00 $11,040.00 $3,120.00 $93,192.00 93,192.00$
Indirect Costs
Subconsultants:
Soundview Consultants $5,000.00
Subconsultant Subtotal:5,000.00$
Subconsultant Markup:500.00$
Subconsultant Total:5,500.00$
Reimbursable Expenses:
Copies, Printing, etc.93.19$
Mileage 291.45$
Expenses Subtotal:384.64$
Expenses Markup:-$
Expenses Total:384.64$
Management Reserve:-$
Total Indirect Costs:5,884.64$
Total: 99,076.64$
8 of 9 4/29/2026
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: 2026-0429 Labor-Estimate_Amendment 7.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Fully Burdened Rate Amount
Principal 9.0 $270.00 $2,430.00
PM3 Project Manager 166.0 $237.00 $39,342.00
E4 Engineer 210.0 $150.00 $31,500.00
T3 Technician 48.0 $120.00 $5,760.00
T1 Technician 138.0 $80.00 $11,040.00
Project Accountant 24.0 $130.00 $3,120.00
TOTAL SALARY COST Total Salary Cost $93,192.00
SUBCONSULTANTS Yes
$5,000
x
Subconsultant Fee Subtotal:$0 $5,000.00
Q Subconsultant Markup:10%$500.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.1% of the Total Salary Costs $93.19
Mileage 402 miles at $0.725 per mile $291.45
Expenses Subtotal: $384.64
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$99,076.64
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $0 $0.00
Total Estimated Budget: $99,076.64
Billing Rate Schedule
City of Arlington
Subconsultant Fee Determination Summary
SR 530 and Smokey Point Blvd Intersection
1/15/2026698.06
Soundview Consultants Phase 15 Soundview Consultants
4/29/2026 Page 9
SR 530 and Smokey Point Blvd Intersection Project #: 698.06
Phase # Phase Title SCJ Hours SCJ Direct Labor Total Cost
SCJ Labor
Phase 1 Project Management 60.0 $12,720 $12,720
Phase 2 Project Meetings 43.0 $8,658 $8,658
Phase 10 Final PS&E 417.0 $57,933 $57,933
Phase 15 Soundview Consultants 0.0 $0 $0
Phase 41 On-Call Construction Support 75.0 $13,881 $13,881
Subtotal 595.0 $93,192.00 $93,192.00
Subconsultants
Phase 15 Soundview Consultants $5,000
Subconsultant Markup: $500
Subtotal $5,500.00
Reimbursable Expenses
Phase 99 Reimbursable Expenses $385
Reimbursable Markup: $0
Subtotal $384.64
Management Reserve Fund (MRF)
Phase 98 $0
Total $99,076.64
PHASE SUMMARY TABLE
Change Order No.: 001
Name of Client: SCJ Alliance
Name of Project: 2665.0001 – Smokey Point RAB
Date: February 27, 2026
Trinity Consultants, Inc. dba Soundview Consultants LLC (Soundview) has been assisting SCJ Alliance (Client)
with environmental consulting services on 31.58-acre site located at South Route 530 and Smokey Point
Boulevard in the City of Arlington (Snohomish County Tax Parcel Numbers 31050800400400,
31050800300100, and 31050800100300). To further support the project, Soundview proposes the
following Phases:
Phase 600 – Additional Regulatory Coordination
• Soundview will continue to support the project as it is reviewed at the local, state, and federal levels.
This phase includes project management and general support including coordination with regulatory
staff to keep the review process moving forward efficiently.
• Continued coordination and support may include normal email and phone correspondence and
continued contact with project managers and staff, responding to comments or questions issued by
the regulatory agencies.
• This phase does not include a post-submission site visit and may include formal technical
memorandum responses to comments from reviewing agency staff.
COST(S).
Soundview’s estimate, to the best of our ability and in good faith, of the total cost of Services added by this
Change Order is as outlined in the table below.
Additional Regulatory Coordination
Total Estimated Cost* $ 5,000.00
*Billing rates and overall cost estimates will be subject to a regional inflation adjustment on an annual basis.
ADJUSTMENT IN PRICE.
The adjustment in price is based on the anticipated level of effort required to complete the Phases above,
which is founded on Soundview’s experience supporting similar projects. This is to be on a Time and Expense
basis based on current billing rates as outlined below. Services will be billed for actual time and expenses
required to effectively perform these activities up to the Total Estimated Cost.
ASSUMPTIONS:
• The work will be in addition to the original Scope of Work: Agreement for Consulting Services (Terms
and Conditions).
• Client will provide any and all available data, digital or hard copy, pertaining to the site.
• All deliverables will be provided electronically (in PDF format).
• Client will provide right of entry to conduct the proposed field work and Soundview can reasonably
access the entire subject property and dense brush or other obstructions will not prevent an
appropriate inspection of the entire site.
• This change order does not include any effort from a Professional Licensed Surveyor (PLS).
• This change order does not include site survey, geotechnical analysis, Oregon white oak
assessments, fluvial geomorphological assessment and analysis, wetland ratings, arborist services,
impact analysis, mitigation planning or design, applications, application fees, or permitting.
• Any additional work or phases not covered by the language in this change order will be considered
out of scope and be performed under an additional scope and fee.
• The work will be invoiced on a Time and Expense (T&E) basis in accordance with current Staff Billing
and Mileage Rates outlined below.
SCJ Alliance
Signature Signature
Ben Wright
Printed Name Printed Name
Principal
Current Staff Billing and Mileage Rates can be found on the following page.
STAFF BILLING AND MILEAGE RATES
Billing rates and overall cost estimates will be subject to a regional inflation adjustment on an annual basis. Expenses
are subject to Consumer Price Index adjustments on an annual basis. For extended contracts over multiple years,
billing rates may be subject to multiple adjustments. Scope amendments describing these changes in cost estimates
for extended contracts can be provided annually at the Client’s request, otherwise Client agreement to these
anticipated changes is assumed at contract execution.
Soundview Consultants LLC hourly billing rates for this agreement are as follows:
Senior Principal Consultant / Managing Principal 304.00/hr
Senior Project Manager 249.00/hr
Senior Environmental Scientist III Senior Fish Biologist III
Senior Environmental Scientist II Senior Fish Biologist II 184.00/hr
Senior Environmental Scientist I Senior Fish Biologist I
Environmental Scientist III Fish Biologist III 164.00/hr
Environmental Scientist II Fish Biologist II 146.00/hr
Environmental Scientist I Fish Biologist I
Staff Scientist III
Staff Scientist II
Staff Scientist I
Senior Geomorphologist
Geomorphologist
Senior Water Resources Engineer
Water Resources Engineer
164.00/hr
Senior Geospatial Analyst II / Senior Designer II 184.00/hr
Senior Geospatial Analyst I / Senior Designer I 164.00/hr
Geospatial Analyst III / Designer III 146.00
Geospatial Analyst II / Designer II
Geospatial Analyst I / Designer I
CAD Drafter
146.00
Litigation Expert
Mileage Reimbursement
Daily Use: Company Vessel
Daily Use: 4x4 Pickup
City of Arlington Council Agenda Bill WS #7 Attachment
May 11, 2026 2027 Lodging Tax Funding Application
2027 Draft Lodging Tax Funding Application
Finance, Shelby Burke- Finance Director 360-403-3423 EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: any additional changes before it is released to applicants. The anticipated timeline is as follows:
•Application released to the public: May 15, 2026
•Application due date: June 30, 2026
•LTAC funding recommendations presented to Council for action: August 3, 2026
•Contracts mailed to successful applicants: Week of August 11, 2026
Since that time, the application has been revised based on recommendations from the Council and the Lodging Tax Advisory Committee (LTAC). ALTERNATIVES:
1
2027
TOURISM / ECONOMIC DEVELOPMENT
APPLICATION FOR LODGING TAX FUNDING
SUBMITTAL DEADLINE: - June 30, 2026, by 5:00 p.m.
PLEASE SEND (1) COPY TO:
CITY OF ARLINGTON
238 N. OLYMPIC
ARLINGTON, WA 98223
ATTN: Shelby Burke, FINANCE DIRECTOR
OR
Email to: sburke@arlingtonwa.gov
2
APPLICATION AVAILABILITY AND DEADLINE
The City of Arlington is accepting applications for events and projects that promote economic
development and tourism in the City by increasing overnight stays and day visitors.
Who can apply? Open to any applicant that has a qualifying event or project.
What can this grant fund? Qualifying events or projects: RCW 67.28.1816
• Tourism marketing/promotion,
• Marketing and operations of special events and festivals,
• Operations of tourism-related facilities owned or operated by non-
profit organizations.
• Operations and capital expenditures of tourism related facilities
owned by municipalities.
Exclusions:
owned.
How much funding is
available?
$185,000 is available for grants. Funding recommendations are made by
the lodging tax advisory committee and will be awarded based on a variety
application, attendance, overnight stays,
sources of funding, amount of matching funds, meeting city tourism goals
and/or supporting new events. A higher score does not guarantee a higher
amount will be awarded to any project or event.
Complete the Tourism/Economic Development application and provide all
requested documents listed on the “Application Checklist”.
Applications are available on the city’s website;
https://arlingtonwa.gov/201/Tourism-Economic-Development-Grant
or can be picked up at City Hall located at 238 N. Olympic Ave. Arlington
Where do I submit my
application?
You may email completed applications to sburke@arlingtonwa.gov, mail
or drop off the application to 238 N. Olympic Ave., Arlington WA 98223.
How do I ask questions?
sburke@arlingtonwa.gov or calling 360-403-3423.
When do I apply?
When is the application due? 5 pm on June 30, 2026.
3
APPLICATION REVIEW SCHEDULE
Funding of the program and specific awards are dependent on the recommendations of the City’s Lodging Tax
Advisory Committee (LTAC). The LTAC will receive all applications and recommend a list of qualified projects and
funding levels that will be forwarded to the City Council for final determination. Funds will be awarded
considering a variety of factors, including but not solely based on the scoring criteria. All applicants will be
notified following the City Council's decision. The review and award schedule are tentatively as follows:
LTAC COMMITTEE STRUCTURE
RCW 67.28.1817 outlines the requirements of the lodging tax committee and states that membership must
include at least two members who are representatives of businesses required to collect the tax and at least two
members who are persons involved in activities authorized to be funded by the tax. The committee shall include
a voting member who is an elected official of the city.
APPLICATION REQUIREMENTS
All Applicants:
♦ Completed Application
♦ Two letters of recommendation; each letter should explain the writer’s relationship to the project
and/or sponsor, the writer’s qualifications for commenting on the project, and the writer’s opinion of
the benefits of the proposed project.
♦ 2026 or 2025 Profit Loss Statement for the event or estimated profit loss statement for 2027 if it is a
new event.
♦ Copy of meeting minutes from the Board of Directors authorizing the submission of this application for
Lodging Tax Funds. This does not apply to government agencies if the project/event is budgeted.
♦ A minimum 25% match (of total project costs) is required to be eligible to receive funding.
♦ Completed W-9.
4
CITY GRANT GUIDELINES
• All applicants, including municipalities, must follow the same application process.
• Organizations may submit more than one application each year, but there must be a separate
application form and budget for each project or event.
• Matching funds of 25% are required; a match higher than 25% or cash matches may be weighted
more than those applications with a minimum match.
• Grant requests must include projects or events that are inside City limits.
• Projects or events that have been funded for 2 or more years in a row must show an expansion or
enhancement of the project or event or the application may receive a lower score. The expansion or
enhancement must be clearly defined and measurable.
• Funds are available on January 1, 2027, and must be spent by December 31, 2027.
• Successful applicants will be required to enter into a personal services agreement with the City to
provide reimbursement.
REQUEST FOR REIMBURSEMENT
Funding is provided on a reimbursement basis only; no advance payments will be made. Expenses incurred on
or after October 1, 2026, for planning the 2027 project or event are eligible for reimbursement but will not be
reimbursed until after January 1, 2027.
Requests for reimbursement, along with supporting documentation, must be mailed or dropped off at:
Attn: Finance Department, 238 N. Olympic Avenue, Arlington, WA 98223. Projects must be completed by
December 31, 2027, and final requests for reimbursement, along with the annual expenditure report, must
be received by January 9th, 2028.
REPORTING REQUIREMENTS
Successful applicants will be required to submit an annual report of lodging tax expenditures used for the project
or event. The annual report should describe the actual number of people traveling for business or pleasure on
a trip, those traveling more than 50 miles, those from out of State or Country and those paying for overnight
lodging. The annual report is attached for your convenience. The annual report must be submitted to the
finance department on or before the applicant’s last request for reimbursement, no final reimbursements
will be made without completed annual report.
5
Application for 2027 Lodging Tax Grant Funding
Name of the Organization: ___________________________________________________________
Federal Tax Number: _______________________ UBI Number: ____________________________
Organization is (please check one): Non-Profit Public Agency Other _____________
Does your organization have 501 (c) status? Yes No N/A
Project Title: _____________________________________________________________________
Project Sponsor (person with legal authority to sign contract with the City).
Name: ___________________________________________________________________
Mailing Address: ___________________________________________________________
City: ______________________, State: _________, Zip: ___________________________
Phone: ( )_______________, Email Address:____________________________________
Has your organization prev
following information for the most recent years in which funds were awarded;
Please list other sources of funding for your event;
Admission Fees Sponsorships Grants Other _________________
Please list sponsorships or grants you attempted or will attempt to obtain for this event:
Amount Requested: $___________________ (Cannot exceed 75% of total project)
Match: $___________________ (Minimum 25% match required)
6
PROJECT BUDGET
Please detail the budget for your project. Remember, the City will not pay personnel costs (wages, benefits, etc.)
or other costs listed as exclusions; however, such costs are eligible as a portion of your match. The City can pay
a share of costs such as postage, design and layout of printed materials, printing, distribution, and
communications.
Please specify whether your various match items will be either cash (C) or in-kind (I/K). If you have both,
provide a dollar amount for each type of match. If the match is in kind, please provide a detailed description.
Project Title: ______________________________________________________
Activity Type (Select one) Event/ Festival Marketing Facility Operations Other
Start Date: ____________________ End Date: ____________________
Location of Event Project: ____________________________________________
One Time Event Yes No If no, please describe the sustainability of future funding for this event;
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
Item City (not more
than 75% of
Project) Minimum 25%
For Match Indicate
C=Cash
cost.
1. $ $ C
I
$
2. $ $ C
I
$
3. $ $ C
I
$
4. $ $ C
I
$
5. $ $ C
I
$
TOTALS $ $ C
I
PLEASE VERIFY ALL MATH
7
PREDICTED ATTENDANCE & OVERNIGHT STAYS
Will be used to complete a yearly report due to the State of Washington JLARC in accordance with these funds.
Estimated total overall visitors attending: ______
• Capacity available for venue: __________________________
• Attendance that will travel 50+ Miles: ________________________________
• Attendance, Out of state, or Out of Country: ___________________________
• Attendance, predicted to pay for Overnight Lodging: _______________________________
• Attendance, predicted to not pay for Overnight Lodging:_________________________
• Estimated number of overnight stays from this event: ____________________
**Number of nights of event multiped by number of hotel rooms
Past Attendance – From the same or similar past event: _______
• Capacity available for venue: __________________________
• Attendance, traveled 50+ Miles: ________________________________
• Attendance, Out of state, or Out of Country: ___________________________
• Attendance, Paid for Overnight Lodging:_______________________________
• Attendance, Did Not Pay for Overnight Lodging:_________________________
• Number of overnight stays from this event: ____________________
**Number of nights of event multiped by number of hotel rooms
Include an explanation of how you are measuring attendance from those traveling from 50+ miles away, out of
State or County and those that are local attendees. Also include an explanation of how you are measuring
overnight stays.
Explain (type or write legibly) any significant variations between predicted attendance and past attendance, if
applicable.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
8
SELECTION OF TOURISM GOALS
Successful applicants must also demonstrate that the activity contributes toward the following tourism goals:
(Please select the tourism goals applicable to your event or project. Mark as many as apply. In the project
description section, include a brief narrative describing how your activity accomplishes one or more of these
goals.)
Increase hotel occupancy in the City of Arlington by creating overnight stays.
Increase overnight stays during the off season (September-May).
Advertise events, enhance visitor attractions, and/or promote existing local attractions to encourage
increased visitor attendance
Establish, maintain or enhance visitor friendly infrastructure – restrooms, signage, information centers,
and facilities.
Developing key community assets such as parks and trails.
Innovative new activities that promote tourism.
Encourages repeat visits.
Free community events.
9
PROJECT DESCRIPTION
Include a brief narrative describing how your activity accomplishes one or more of the tourism goals selected
from the last page.
Check all categories that apply to this application per RCW 67.28.1816:
Tourism marketing/promotion
Marketing and operations of special events and festivals
Operations of tourism-related facilities owned or operated by non-profit organizations
Operations and capital expenditures of tourism related facilities owned by municipalities.
10
MARKETING PLAN
Provide a brief narrative of your project's marketing plan. Include how your plan will attract visitors from outside
the city of Arlington, specifically outside a 50+ mile radius. If your organization plans to use professional
marketing services, provide a description of those services and include your proposed marketing plan as an
attachment.
Supplemental Questions:
1. What hotels have you made contact with to partner with your event?
2. Will your promotional materials include hotels within Arlington City limits? Please list which hotels will
be included. If they will not be listed in your promotional materials, please explain why.
11
ECONOMIC IMPACT
Quantify the projected overnight stays generated by your project or event and explain the methodology you
used to develop them. If your project does not directly generate overnight stays, explain how the project or
event brings visitors in from outside the area, increasing the potential for overnight stays. How will your project
or event benefit the community?
12
PROJECT BUDGET NARRATIVE
In the space below please offer any additional information which you feel may provide useful background on
your proposed budget.
• If this is the first or second year applying for funds for this project, please explain how grant funding
will help your project for long-term success and resiliency.
• If you have applied for grant funding for two or more years, please explain how Hotel/Motel funds will
be used to enhance or grow your project. Specifically, how will funds be used to increase visitation to
the City of Arlington?
• Why is this project a good fit for City of Arlington Hotel-Motel grant funding?
13
PROJECT TIMELINE
Please use the chart below to break out your project into its major items, showing when each will be
accomplished.
MONTH TASK ITEM
MARCH
APRIL
JUNE
JULY
AUGUST
OCTOBER
Please use the space below to provide any necessary background on elements of your project timeline.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
14
APPLICANT CHECKLIST
Must be included with Application:
_____ Signed application
_____ Two letters of recommendation
_____ Copy of meeting minutes from the Board of Directors authorizing the submission of this
application for Lodging Tax Funds (does not apply to public agencies)
_____ Signed W-9
Fill in Sections:
_____ Page 5, Application - General Information
_____ Page 6, Project Budget
_____ Page 7, Predicted Attendance & Overnight Stays for each event
_____ Page 8, Selection of Tourism Goals
_____ Page 9, Project Description
______Page 10, Marketing Plan
______Page 11, Economic Impact
_____ Page 12, Project Budget Narrative
_____ Page 13, Project Timeline
CERTIFICATION
I am an authorized agent of the organization applying for funding. I understand that:
1. The project/event promotes tourism and will provide an economic benefit to the community.
2. If awarded, my organization intends to enter into an agreement with the City of Arlington.
3. The applicant will provide detailed receipts, expense reports and other documentation necessary to
support the expenses being requested for reimbursement.
4. My organization will need to submit an expenditure report prior to final reimbursement being
processed.
5. My organization is not suspended, debarred or otherwise prohibited from receiving municipal funding.
6. If I’m applying on behalf of a public agency, I certify this project has been included in the budget or
received approval by the governing body.
Signature: _______________________ Date: ____________________________
Project Sponsor
15
RATING CRITERIA
1. Project Eligibility: The applicant clearly defines the tourism-related project or program.
The proposal explains how the initiative will enhance tourism—such as by attracting and
welcoming visitors, implementing strategies to grow tourism, or to market special
events specifically designed to attract tourists.
2. Needs Assessment: Applicant objectively established the acuteness of the community
need that the proposed project seeks to address.
• If a project has been funded for 2 or more years with these funds, the applicant
must show expansion or enhancements. Points will be deducted from the
applicants score if expansion or enhancements are not shown.
• If admissions fees or other sources of funding are obtained this may affect the
scoring based on need.
3. Budget: Project cost estimates are reasonable and well justified based on the expected
number of participants and the services to be provided. Budget forms are accurate,
complete, and thorough.
4. Supports City Tourism Goals: The applicant provides a realistic estimate of the number
of tourists the event is expected to attract. They also demonstrate how the project will
support sustained tourism growth through ongoing efforts.
5. Marketing Strategy: The applicant clearly outlines their marketing approach and
explains how the event or program will attract visitors from outside the local area.
6. Hotel Partnerships: The applicant presents a clear plan to promote or generate
overnight hotel stays within the city. To continue to provide more funding for future
awarding, hotel partnerships with hotel/motel/lodging contributors in city limits such as
Best Western, Medallion Inn and Suites, Arlington Motor Inn, Smokey Point Motor Inn,
Air BNB or VRBOs or the like within city limits are preferred.
7. Length of Impact: The applicant proposes an event or program that extends over
multiple days or occurs several times throughout the year, increasing its potential to
generate sustained tourism activity.
16
GRANT APPLICATION RATING FORM
1.
The applicant clearly defines the tourism-related
project or program. The proposal explains how the
initiative will enhance tourism—such as by
attracting and welcoming visitors, implementing
strategies to grow tourism, or to market special
2. Needs Assessment:
Applicant objectively established the acuteness of
the community need that the proposed project
seeks to address.
Project budget narrative
page 12,
3. Budget:
Project cost estimates are reasonable and well
justified based on the expected number of
participants and the services to be provided.
Budget forms are accurate, complete, and
Project Budget
Narrative page 12,
Supports City Tourism Goals:
The applicant provides a realistic estimate of the
number of tourists the event is expected to attract.
They also demonstrate how the project will
support sustained tourism growth through ongoing
pts.
1.25
points per
Tourism
Overnight Stays page 7,
Selection of Tourism
Goals page 8
5. Marketing Strategy:
The applicant clearly outlines their marketing
approach and explains how the event or program
will attract visitors from outside the local area.
6. Hotel Partnerships:
The applicant presents a clear plan to promote or
generate overnight hotel stays within the city.
Economic Impact page
11
7. Length of Impact:
The applicant proposes an event or program that
extends over multiple days or occurs several times
throughout the year, increasing its potential to
Total
100 /100
17
Lodging Tax Annual Expenditure Report
(To be completed after the event or program)
Event/ Festival ● Marketing ● Facility
Start Date
End Date
Funds Requested $
Funds Awarded $
Total Activity Cost $
* If more than one event is included in grant, please fill out one report for each event.
Attendance Information:
Enter the total number of people predicted to
attend this activity, the actual number of
people who attended this event activity, and
select the method used to determine the
attendance.
Predicted:
Actual (Estimated)
*Method
Please Explain
**Please Select Method determine: Direct or Indirect Count; Representative or Informal Survey; Structured Estimate; Other or N/A
Attendance, 50+ Miles
Enter the total number of people who
travelled greater than 50 miles predicted to
attend this activity, the actual number of
people who travelled greater than 50 miles to
attend this activity, and select the method used
to determine the attendance.
Predicted:
Actual (Estimated)
**Method
Please Explain
**Please Select Method determine: Direct or Indirect Count; Representative or Informal Survey; Structured Estimate; Other or N/A
Attendance, out of State, Out of Country
Enter the number of people from outside the
state and country predicted to attend this
activity, the actual number from outside the
state and country who attended this activity,
and select the method used to determine the
attendance.
Predicted:
Actual (Estimated)
**Method
Please Explain
**Please Select Method determine: Direct or Indirect Count; Representative or Informal Survey; Structured Estimate; Other or N/A
18
Continued:
Attendance, Paid for Overnight Lodging
Enter the number of predicted to attend this
activity and pay for overnight lodging, the
actual number of people who attended this
activity and paid for overnight lodging, and
select the method used to determine the
attendance.
Predicted:
Actual (Estimated)
**Method
Please Explain
Attendance, Did Not Pay for Overnight
Lodging:
Enter the number of predicted to attend this
activity without paying for overnight lodging,
the actual number of people who attended this
activity without paying for overnight lodging,
and select the method used to determine the
attendance.
Actual (Estimated)
**Method
Please Explain
**Please Select Method determine: Direct or Indirect Count; Representative or Informal Survey; Structured Estimate; Other or N/A
Paid Lodging nights
Total projected and estimated actual number
of paid lodging nights. One Lodging night =
one or more persons occupying one room for
one night.
Predicted:
Actual (Estimated)
**Method
Please Explain
**Please Select Method determine: Direct or Indirect Count; Representative or Informal Survey; Structured Estimate; Other or N/A
Notes
Please enter any additional information about this
use of lodging tax funds.