HomeMy WebLinkAbout04-27-26 Council Workshop PacketSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Condemnation Ordinance for the 180th St and Smokey Pt Blvd ATTACHMENT A
Roundabout Project
Staff Presentation: Jim Kelly
Council Liaison: Heather Watland
2. Position Request for Water Treatment Plant Operator ATTACHMENT B
Staff Presentation: Jim Kelly
Council Liaison: Rob Toyer
3. Change Order No. 2 for Water Treatment Expansion Design ATTACHMENT C
Staff Presentation: Jim Kelly
Council Liaison: Nathan Senff
4. Utilities and Transportation Quarterly Report ATTACHMENT D
Staff Presentation: Jim Kelly
5. Community and Economic Development Quarterly Report ATTACHMENT E
Staff Presentation: Amy Rusko
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
Arlington City Council Workshop
Monday, April 27, 2026 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill WS #1 Attachment
April 27, 2026
Condemnation ordinance for the 180th St and Smokey Point Blvd Roundabout Project
Ordinance with Exhibit A
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: $3,800,000.00 LEGAL REVIEW: DESCRIPTION: Right of way and temporary construction easement condemnation for the 180th St and Smokey Point Blvd Roundabout Project.
Arlington received a grant from Puget Sound Regional Council for the design and construction of a roundabout at 180th St and Smokey Point Blvd as part of the Smokey Point Boulevard Corridor improvement project. This project design is near completion and will be bid early summer. As part of the roundabout project, the city needed to obtain Right of Way (ROW) and Temporary Construction Easements (TCE) from several parcels; all parcels have been acquired except for a property located at the SW corner of the intersection. The property owners have rejected fair, above market offers for the needed ROW and TCE. Construction of this intersection project will provide for mobility and safety, it is for the good of the public and community; as such, we are now moving to obtain the ROW and TCE through condemnation proceedings. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the May 4, 2026 Council meeting, the recommended motion will be, “I move to approve the ordinance allowing the City to move forward with condemnation proceedings and authorize the mayor to sign the ordinance.”
ORDINANCE NO. 2026-XXX
AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON PROVIDING FOR THE
ACQUISITION, CONDEMNATION, APPROPRIATION, AND TAKING OF PERMANENT AND
TEMPORARY REAL PROPERTY RIGHTS IN ORDER TO CONSTRUCT A ROUNDABOUT AT THE
INTERSECTION OF 180th STREET NE AND SMOKEY POINT BOULEVARD; PROVIDING THAT
THE PROJECT COSTS SHALL BE PAID FROM AVAILABLE FUNDS; AND DIRECTING THE CITY
ATTORNEY TO PROSECUTE A CONDEMNATION ACTION IN THE MANNER
PROVIDED FOR BY LAW
WHEREAS, the City of Arlington (“City”) has planned, designed, and is in the process of
constructing the Smokey Point Boulevard Corridor Improvements;
WHEREAS, as part of that process, the City of Arlington determined that a roundabout
should be constructed at the intersection of 180th Street NE and Smokey Point Boulevard (the
“Project”) to improve vehicle mobility and increase pedestrian and vehicle safety; and
WHEREAS, it is necessary for the City to acquire real property and a temporary
construction easement from a private property owner as part of the Project; and
WHEREAS, the City has attempted to negotiate voluntary property agreements to
acquire the necessary property rights, but an agreement has not been reached with one of the
property owners; and
WHEREAS, the City Council would like to authorize condemnation of the owner’s
property interests if voluntary negotiations are unsuccessful; and
WHEREAS, pursuant to RCW 8.25.290, the City mailed and published notice to the
property owner whose land this ordinance authorizes to be condemned advising such owner
that a final action would be taken to authorize condemnation of the required property interests
at the May 4, 2026 Arlington City Council meeting; and
WHEREAS, the City Council finds that the property interests described in this Ordinance
are necessary to the Project and that it is in the public interest to condemn the property
interests for the public health, safety, welfare, and transportation needs.
NOW, THEREFORE, the City Council of the City of Arlington does hereby ordain as follows:
Section 1. Need for Property – Public Use. The public health, safety, necessity, and
convenience demand that the 180th Street NE and Smokey Point Boulevard Roundabout
(“Roundabout”) be constructed to improve vehicle mobility and increase pedestrian and vehicle
safety. It is necessary that certain property be condemned, appropriated, and taken for the
construction of the Roundabout Project, including the real property and temporary
construction easement legally described and depicted in Exhibit A and incorporated herein by
this reference. This Project is a public use for which the City is authorized to condemn property
and property interests under RCW 8.12.030.
Section 2. Declaration of Necessity. The City Council has reviewed the planned
improvements as part of the review and adoption of the Project and hereby declares that the
property rights described and depicted in Exhibit A are necessary for the construction of the
Roundabout Project and must be acquired by the City of Arlington.
Section 3. Exercise of Eminent Domain Power. The property interests described and
depicted in Exhibit A are hereby condemned, appropriated, taken, and damaged through the
exercise of eminent domain for the public purposes described herein. The taking of said
property interests is subject to the making or payment of just compensation to the owner(s)
and possessor(s) of the property, as applicable, in the manner prescribed by law.
Section 4. Source of Funds. The entire cost of the property acquisition authorized by
this ordinance, including all costs and expenses of any eminent domain proceedings, shall be
paid from such available funds as may be appropriate under the circumstances.
Section 5. Authority of City Attorney. The City Attorney is hereby authorized and
directed to exhaust reasonable efforts through direct negotiations to acquire the necessary
property described herein for the Project. In the event reasonable negotiations efforts ae not
successful, the City Attorney is hereby authorized and directed to initiate and prosecute legal
proceedings to condemn, take, and appropriate the property interests described and depicted
in Exhibit A to carry out the provisions of this ordinance.
Section 6. Severability. Should any section, paragraph, sentence, clause or phrase of this
ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state
or federal law or regulation, such decision or pre-emption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 7. Effective Date. The title of this ordinance, which summarizes the contents,
shall be published in the official newspaper of the City. This ordinance shall take effect and be
in full force five (5) days after the date of publication as provided by law.
PASSED by the City Council of the City of Arlington and APPROVED by the Mayor this 4th
day of May, 2026.
CITY OF ARLINGTON
Don E. Vanney, Mayor
ATTEST:
Raelynn Jones, City Clerk
APPROVED AS TO FORM:
Oskar Rey, City Attorney
Legal Descriptions for City of Arlington 180th St -Smokey Point Blvd Roundabout
Right of Way Acquisitions & Dedications
TAX PARCEL 31052000403500
17930 SMOKEY POINT BLVD
RICKY AND SUSAN GRAHAM
That portion of the City of Arlington Vacated Short Plat #Z-04-012, according to the short
plat thereof, as recorded under auditors file no. 200405075148, records of Snohomish
County, Washington, lying northeasterly of the following described line;
Commencing at the southeast corner of said Short Plat #Z-04-012; thence North 1° 14’ 50”
East, along said east line, a distance of 53.74 feet to the True Point of Beginning of the
herein described line; thence north 6° 35’ 21” west, for a distance of 10.32 feet; thence
northwesterly, on a curve to the left, which center bears south 80° 02’ 27” west, having a
delta of 9° 33’ 00”, having a radius of 33.50 feet , an arc distance of 5.58 feet; thence
northwesterly, on a curve to the left, which center bears south 73° 51’ 11” west, having a
delta of 12° 26’ 06”, having a radius of 203.50 feet , an arc distance of 44.17 feet; thence
northwesterly, along a curve to the left, which center bears south 61° 25’ 35” west, having a
delta angle of 30° 15’ 36”, having a radius of 32.50 feet, an arc distance of 17.17 feet;
thence northwesterly, along a curve to the left, which center bears south 31° 03’ 04” west,
having a delta angle of 13° 37’ 12”, having a radius of 99.70 feet, an arc distance of 23.70
feet to the north line of said City of Arlington Vacated Short Plat #Z-04-012 and the
terminus of the herein described line.
Together with a 5.00 feet temporary construction easement adjoining the southwesterly
side of the herein described line and said easement extends southeasterly to the said east
line of Vacated Short Plat.
31052000403500
180TH ST NE
SM
O
K
E
Y
P
O
I
N
T
B
L
V
D
1 inch = 40 feetScale:EasementsLayouts/
ROWTCEExhibitB8.5x11_2025
File:
8/28/2025Date:lhbCartographer:
City of Arlington
Exhibit BRight of Way &
Temporary Construction Easement
This data is provided ‘as is’ without warranty of any kind. The entire risk as to the results and performance of the data is
assumed by you. Should the data prove defective, you assume the entire cost of all necessary servicing, repair, or
correction. These data and corresponding attributes are not to be used for design purposes. Further, the City of Arlington
does not warrant, guarantee, or make any representations regarding the use of, or results from the use of the data in
terms of correctness, accuracy, reliability, currentness, or otherwise; and you rely on the data and results solely at your
own risk. There are known gaps and inaccuracies in the current data set and the provided information should be
considered a draft and in-progress work. Washington State Law, Ch. 42.56 RCW, prohibits state and local agencies from
providing access to lists of individuals intended for use for commercial purposes and thus, no commercial use may be
made of any Data comprising lists of individuals contained herein.
Legend
Right of Way
Temporary Construction Easement
Building
Assessor Parcel
±
City of Arlington Council Agenda Bill WS #2 Attachment
April 27, 2026 Public Works Water Treatment Plant Operator (WTPO) Position Request
Water Treatment Plant Operator-I Job Description
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: Estimated $97,000 salary and benefits BUDGET CATEGORY: Water Operating Fund BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: The Public Works Water Department is requesting a new full-time employee Water Treatment Plant Operator I position to perform duties essential to the operation of the water treatment plant.
The WTP expansion project underway and nearing construction, getting an additional WTP operator hired and trained ahead of time is critical. The Department of Health will require the plant to be staffed with an additional operator once the WTP Expansion is completed; this would have been added in the 2027-2028 budget during the budget development process later this year. Staff is requesting the position be advertised early and approved by council in order to be fully staffed during construction of the expansion and to also be fully prepared with trained operators when the WTP Expansion goes on-line in 2027. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the May 4, 2026 Council meeting, the recommended motion will be,
City of Arlington, Washington
Water Treatment Plant Operator (WTPO) I
CLASS CODE A13 SALARY $30.80 - $40.18 Hourly
$5,338.00 - $6,964.00 Monthly
$64,056.00 - $83,568.00 Annually
BARGAINING UNIT AFSCME Represented ESTABLISHED DATE April 20, 2017
REVISION DATE September 30, 2024
Summar y
This entry level position is responsible for performing a full range of duties essential to the operation of the
water treatment plant. This individual will work under general super vision and perform routine and non-routine
tasks requiring a level of skill and judgment where incorrect decision or action could result in serious risk of
physical harm to operator, costly damage to equipment, health hazard to the public, or violations to State and
Federal permits. Employees of higher classification may check progress of work and provide instruction on work
involving unusual problems or use of unfamiliar equipment.
Essential Job Functions
Perform all routine maintenance on WTP reservoirs, pump stations, and some PRV equipment, such
as lubrication, oil changes, belt changes, and adjust belts and drives.
Perform routine repair work, such as disassembly, repair, and installation of valves, switches, process
instrumentation, motors, and related equipment.
Perform basic technical work in the maintenance and repair of Water Treatment Systems and
maintain meters, pumps, valves, air blowers, electrical controls, control panels and related
equipment.
Perform a variety of minor electrical installations and repairs.
Perform daily inspections of all system facilities and equipment, record data properly in the asset
management system and correct problems and notify superior.
Participate in troubleshooting equipment failure or loss of efficiency, and operational problems by
analyzing trending patterns.
Perform plant and landscape maintenance duties, including inspection, cleaning, and maintenance of
tanks, painting, minor carpentry and plumbing, minor electrical repairs, and mowing and trimming
lawns and vegetation.
Maintain equipment and facilities in a clean and orderly condition
Operate a variety of equipment including specialized testing equipment.
Perform all work in accordance with laws, rules, regulations, and in compliance with all departmental
safety policies and procedures, including using appropriate safety devices and equipment.
Advise Lead and coworkers of work progress and any changes in work conditions.
Operate SCADA controlled equipment and process monitoring instrumentation related to the water
treatment and distribution system.
Collect raw water, in-process and finished samples for in-house and outside analysis.
Conduct various laboratory tests and maintain appropriate records.
Enter data into and assist in maintenance of laborator y software program.
Respond to public inquiries in a courteous manner, provide information within scope of knowledge
and refer to supervisor as appropriate. May conduct public tours of the water treatment plant.
Participate in a rotating weekend shift in the Water Treatment Plant.
Predictable and regular attendance required.
Collect, analyze and transport distribution system samples per permitting requirements.
Required Knowledge, Skills and Abilities
Basic knowledge of mechanical, electrical, pneumatic, and hydraulic theory and application, and be
able to read and use manuals and other resources.
Basic knowledge of methods, techniques, materials, tools, and equipment used in maintenance, repair
and construction work.
Knowledge of occupational hazards and safety practices and procedures applicable to assigned work.
Knowledge of confined space procedures and use and containment of hazardous chemicals or ability
to obtain within six (6) months.
Basic knowledge of lock out /tag out procedures, or ability to obtain training within six (6) months.
Ability to use and operate hand tools, mechanical equipment, power tools and equipment required for
the work in a safe and efficient manner.
Ability to operate a personal computer including spreadsheets, databases, word processing, and
asset management software.
Ability to make sound decisions in the event of extraordinary situations such as equipment
malfunctions, rapid deterioration of water quality, or power outages, to ensure the quality of finished
water and protect public health. May be required to exercise this judgment while unsuper vised.
Ability to communicate clearly and concisely and follow instructions, both orally and in writing.
Ability to work independently and apply departmental policies and procedures.
Ability to establish and maintain effective working relationships with subordinates, superiors,
department personnel, and the public.
Capacity for sustained attention to functioning machinery and equipment. Good sensor y perception to
monitor plant machiner y and operations visually, audibly, by smell, and by touch (for temperature and
vibration) on an ongoing basis.
Ability to wear all required safety gear and protective equipment.
Physical strength, stamina, and agility sufficient to perform manual labor or engage in continuous
physical effor t for extended periods.
Qualifications
U.S. Citizen or legally eligible to work in the United States.
High school diploma or equivalent.
College level course work in relevant field preferred.
One year experience in a water treatment plant with experience performing plant maintenance or for a
sufficient length of time to prove competency in the skill area.
Valid Washington State Driver License, and a driving record acceptable to the City.
Washington State cer tification as a Water Treatment Plant Operator 1 or obtained within eighteen (18)
months.
First Aid and/or CPR cer tification or obtained within six (6) months.
Confined Space training completed within six (6) months.
Forklift Certification or obtained within six (6) months.
Washington State flagger card or obtained within six (6) months.
Successfully pass a WSP WATCH background check.
Supplementary Information
U.S. Citizen or legally eligible to work in the United States.
High school diploma or equivalent.
College level course work in relevant field preferred.
One year experience in a water treatment plant with experience performing plant maintenance or for a
sufficient length of time to prove competency in the skill area preferred.
Valid Washington State Driver License, and a driving record acceptable to the City.
Washington State cer tification as a Water Treatment Plant Operator 1 or obtained within twelve (12)
months.
First Aid and/or CPR cer tification, or obtained within six (6) months.
Confined Space training completed within six (6) months.
Washington State flagger card or obtained within six (6) months.
Successfully pass a WSP WATCH background check.
Working Conditions
Work is typically performed in-doors in a noisy and hazardous environment, and outdoors in all types of
weather, where conditions may be dirty, uncomfortable and hazardous. Exposure to physical hazards from loud
noises, chemical, electrical and mechanical systems, and confined spaces. Work is performed using a computer,
specialized equipment, pickup truck, a variety of hand and power tools such as saws, drills, wrenches, rakes,
shovels and specialized testing equipment such as multi-meters and amp meters. Physical demands may require
bending, stooping, kneeling, climbing, reaching, and grabbing. May lift objects up to 50 pounds. Work may also
be performed indoors in an office environment utilizing standard office equipment. Employee will be part of the
on-call rotation subject to weekend and holiday shifts and be subject to 24 hour emergency call out.
Other
This position is represented by the Arlington City Employees, Local 2849 of the Washington State Council of
County and City Employees, Council 2, AFSCME
City of Arlington Council Agenda Bill WS #3 Attachment
April 27, 2026 Scope of Work (SOW) and Fee Estimate from BHC for Amendment No 2 for design services for the
Scope of Work and Fee Estimate
Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $260,000.00 BUDGET CATEGORY: Water Capital Funds BUDGETED AMOUNT: $4,500,000.00 (Total Project Budget 2026) LEGAL REVIEW: DESCRIPTION: This scope of work and fee estimate from BHC is for additional fees necessary for completing the Water Treatment Plant Expansion design.
To keep up with increasing water demand in the Water utility’s water service area, the Water Utility needs to expand capacity at the Haller Wellfield and to the Water Treatment Plant. In 2023 the City contracted with BHC for the WTP expansion design work (30%-100%), this included the final design to project bidding. Due to multiple unanticipated issues during design (liquifiable soils, numerous existing UG utilities, old 1924
WTP no records, extended filter train design/procurement with Canadian form, etc.), an amendment is being requested to bring the construction package to 100% and ready for bidding. With this scope and fee, BHC will generate final design and bidding documents for the WTP Expansion and provide project management and oversight up to public bid. This project is identified in the Water Comprehensive Plan and has been budgeted for 2024-2027. ALTERNATIVES: Remand to staff for additional information.
Workshop; discussion only. At the May 4, 2026 Council meeting, the recommended motion will be, “I move to accept the BHC scope of work and fee for Amendment No. 2 to the Water Treatment Plant Expansion Design and authorize the mayor to sign the contract amendment.”
04/22/26 8:13 AM \\arlington\city\PW_Admin\Contracts\BHC Consultants\07_WTP Expansion Design\Phase 2 (30%-100%)\Amendment 2\Amendment 2_WTP Expan.docx
Contract Amendment No. 2
To
Professional Services Agreement
For
Arlington Water Treatment Plant Expansion Design Phase 2
This amendment authorizes the modification of the Professional Services Agreement between the City
of Arlington and BHC Consultants, LLC. for the Arlington Water Treatment Plant Expansion Design
Phase 2 contract, executed on December 20, 2023. Unless modified below, all terms and conditions
contained in the Professional Service Agreement remain current and in effect for the completion of the
contract.
It is mutually agreed that the above referenced agreement is amended as follows:
AMENDMENT
1.Fee - This additional work included under this amendment shall be performed for a not-to-
exceed fee of $260,000.00 in accordance with the fee schedule included with this amendment as
Exhibit A.
EXECUTION
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first
above written.
BHC Consultants, LLC City of Arlington
Signature: Tom Giese Signature: James X. Kelly, PE
Date Date
March 13, 2026
James X. Kelly, PE, Public Works Director
City of Arlington
10408 144th Street East
Arlington, WA 98374
Re: Amendment Proposal to Complete Water Treatment Plant (WTP) Expansion Phase 1 Final
Design
Dear Jim,
Under our original Professional Services Agreement for the subject project executed in December 2023,
BHC has provided engineering design services for the City’s WTP expansion that has now reached the
estimated 90 percent completion review stage. The design documents (plans, specifications, and estimate,
or PS&E) are scheduled to be in City review this month, with submittal of the design package to the City’s
Building Department and Washington State Department of Health (DOH) scheduled after City design
comments have been received and appropriately incorporated. The project is now scheduled for bidding in
the Fall of 2026.
Unanticipated Efforts During Design Development
During the course of design development, a few key sources of information needed to establish necessary
criteria to advance the design required additional unanticipated investigation and coordination effort beyond
what had been scoped. We believe these efforts were merited and imperative to identifying value-
engineered design solutions for project excavations, enhancing design of the structural foundation to meet
or exceed its life expectancy given the discovered site conditions and the latest seismic code requirements,
reducing risk through identification and coordination with existing buried utilities not picked up by the City’s
surveyor that the contractor will encounter during construction, and more assistance with negotiation and
finalization than had been scoped for a City pre-selected treatment package to be manufactured by AWC
Solutions (AWC) in British Columbia. More specifically, the required efforts included:
1.Geotechnical Investigations and Report. Geotechnical studies to support facility design were
contracted by the City separately with the intent of delivering a report establishing project structural
design criteria for the BHC design team. The report and finalized criteria were requested within
BHC’s scope by April 2024 to have adequate time to incorporate recommendations and provide a
60 percent design deliverable by June 2024, as originally scheduled. The first draft geotechnical
report was issued in August 2024 and included recommendations for soldier pile shoring systems
to support excavations and a full pin pile foundation system for adequate lateral load support of the
new building in liquifiable soils.
In an action that proved to offer significant project cost benefit through estimated construction
savings, the City engaged a second geotechnical engineer to perform a peer review of the original
report. This effort identified geotechnically acceptable modifications to original system
EXHIBIT A
City of Arlington
Amendment Proposal to Complete WTP Expansion Phase 1 Final Design
March 13, 2026
Page 2
recommendations in the form of reducing the length of the shoring system by excavating the
entirety of soils between the existing and new buildings, as well as reducing the scope of the
foundation to a partially battered, micro pile supported system, both of which offer significant
savings beyond the value of this amendment. The peer review memorandum was released in
February 2025, stalling the development of structural and site civil disciplines, as well as delaying
elements of other discipline design, until well beyond the originally scheduled 90 percent
deliverable milestone of September 2024.
The revised geotechnical report that incorporated the findings of the peer review (and further
clarified structural criteria for which BHC requested direction) was not released until February
2026. BHC had been advancing its structural design as much as possible via email
communications and geotechnical criteria confirmations in advance of this document’s finalization.
2.Project Site Existing Utilities Locating. The City also separately engaged professional services
to perform the project site survey and develop base mapping for the design. Again, to support
intended original deliverable milestones and work products, the base mapping was requested by
April 2024. BHC reviewed first base mapping files delivered in July 2024 and noted many
unlocated buried facilities missing from the mapping but believed to exist. Based on BHC review
comments, the surveyor performed additional field work and provided updated base mapping in
September 2024. Some of the missing utilities were located and added, but others remained
missing.
The revised base mapping also included inconsistencies with utility connections and vertical
measurements. BHC added the remaining missing buried utilities to the base mapping by using
other source records, differentiating these added items to note that they were not picked up in the
base map survey and their locations need to be field verified by the contractor. Although the
created composite base mapping allowed BHC site civil work to begin development in earnest,
continued efforts were made to address the inconsistencies, including a final field investigation that
BHC participated in with City staff on in April 2025 to address inconsistencies involving storm and
drainage infrastructure.
3.Pre-Selected Treatment Equipment Package Coordination. At the onset of the preliminary
design phase of this project completed in 2022, AWC was pre-selected as the manufacturer to
provide this project’s treatment system package for commonality with the existing WTP and for
ease in guiding the regulatory approval process. A proposal was received during this phase, with
an updated proposal, finalization of the equipment package, and delivery of electronic drawings for
the equipment imperative to the new treatment building’s layout and full process design
development.
During the design development efforts performed in 2024, AWC offered some assistance in
providing answers on equipment package questions and potential funding program compliance
alternatives, as well as organizing a manufacturing plant visit for the City. In order to complete its
design support to BHC and issue the needed drawings for incorporation into design, however,
AWC requested contract authorization for the continued design support efforts. The City issued this
EXHIBIT A
City of Arlington
Amendment Proposal to Complete WTP Expansion Phase 1 Final Design
March 13, 2026
Page 3
authorization in June 2025, and ongoing equipment package support from AWC continued until
BHC received electronic equipment drawings in late November 2025.
The connection of mechanical process piping and associated treatment equipment support
systems could not be substantially completed before these files were received. Additionally, the
layout of the treatment equipment needed to be coordinated with other disciplines to avoid space
conflicts. As a result, the delays in the AWC design elements substantially stunted overall design
progress.
The overall impact of these elongated efforts on BHC’s design process resulted in some substantial
unanticipated changes to document development.
•BHC submitted an “uneven” set of 60 percent design completion documents to the City to
demonstrate progress in August 2024, 2 months delayed from the originally intended submittal
date. In reality, many of the disciplines included with the submittal were well below the 60 percent
complete level, as survey base mapping, geotechnical/structural design criteria, and full AWC
equipment electronic files were not yet available. City comments on the package were received in
November 2024.
•To again demonstrate design development per City inquiry and attempt to expedite disciplines
already behind schedule, BHC submitted an unanticipated “catch up” or “70 percent” set design
documents in May 2025 that expanded the erosion control, demolition, temporary construction and
site civil plans with then-established base mapping information, as well as limited design of the
building interior. As AWC drawings were not yet available at this time, process mechanical and
electrical design to be built off of that information were still not achievable.
•When AWC drawings became available in November 2025, BHC engaged in a rigorous effort to
develop design documents to the full 90 percent level in the most expeditious fashion staffing
availability could permit. The intent was to try to limit further schedule elongation and reach the City
and regulatory review period at a date that maintained the City’s desire to bid the project in Fall
2026. The expanded staffing resources used to promote this objective and consolidate the
development of remaining design discipline elements that were now more than a year behind
schedule resulted in 3 months of elevated labor billings.
Though BHC’s initially authorized budget was not exceeded through internal billing expenditures until
December 2025, it masked the tremendous design effort that still remained to attain both 90 and 100
percent completion project milestones. The expenditures to that point also included the additional
communication and coordination efforts that BHC undertook to ultimately assist in the completion of needed
design support materials such as the base mapping, geotechnical/structural criteria and recommendations,
and AWC design package drawings (where much of those expenditures were intended instead for technical
design development).
EXHIBIT A
City of Arlington
Amendment Proposal to Complete WTP Expansion Phase 1 Final Design
March 13, 2026
Page 4
Project Budget Status
As summarized in recent email communications to you and confirming what was expressed in early
December 2025, BHC exceeded the originally authorized project budget with the end of the December
2025 invoicing period. The City negotiated our initial fee based on a best case streamlined design effort
that did not materialize despite our best efforts. We have voluntarily chosen to continue design efforts
without yet having received an amendment in our pledge to advance project schedule and remain strong
partners with the City through the completion of this extremely important legacy project. With this letter, we
are again summarizing our budgetary status and requesting authorization of additional design budget via
letter amendment. Numbers below are through January 2026, with estimated efforts remaining from that
point through the bidding period projected (revised subconsultant proposals incorporated) as follows:
1 Authorized Budget $833,700
2 BHC/Subconsultant Internal Billings thru January 2026 $1,017,400
3 Current Budget Deficit (Item 2 – Item 1) $183,700
4 $16,000
5 $25,300
6 Proposed Additional BHC Efforts to Bid Opening (see attached Fee Estimate) $91,100
7 Proposed Additional Architectural Sub Efforts to Bid Opening $27,700
8 Proposed Additional HVAC/Plumbing Efforts to Bid Opening $5,400
9 $349,200
10 $1,182,900
11 Break-Even Cost on BHC Billings thru January 2026 $853,900
12 Break-Even Cost on BHC Estimated Efforts to Bid Opening $75,200
13 Estimated Subconsultant Cost w/ Amended Budgets (no BHC administrative markup) $165,300
14 $1,094,400
EXHIBIT A
City of Arlington
Amendment Proposal to Complete WTP Expansion Phase 1 Final Design
March 13, 2026
Page 5
Two totaled values are presented in the table – an Amended Contract Value ($1,182,900) based on
projected expenditures which includes a small percentage profit with approved fee estimate rates, and a
Total Projected Break-Even Cost ($1,094,400) on the project for BHC. The breakeven cost is calculated by
taking the sum of the hourly salary charges for each employee on the project through January 2026, BHC’s
most recent overhead cost as a multiplier of those salary charges to cover company expenses (such as
office space leases, employee benefits, furniture, and computer equipment), and the amended contract
values of our subconsultants that is directly reimbursable to them (no BHC markup). By agreeing to an
Amended Contract Value that is less than the Break-Even Cost, BHC would be using its cash reserves to
pay the remaining BHC employee salaries and overhead costs obligated to the project. BHC would
obviously not remain a viable business if it made a common practice of accepting such contractual terms.
BHC recognizes that some efforts expended on this project by our design team have not always been as
efficient as planned and in some cases are not attributable to unanticipated efforts or the extended project
schedule. We have been open with the City in discussing the challenges with project staffing consistency
and focus on project objectives. BHC has already written off some of these project efforts with the close of
its 2024 fiscal year and both of the above proposed amendments would require further substantial write-
offs to complete our scope of work through the bidding period.
Requested Amendment Value
BHC is requesting an amendment value of $260,000 to complete design and bidding assistance, raising the
approved budgetary limit from the original value of $833,746 to $1,093,746. At this revised value, BHC
would be projected to break even on the project if efforts are efficient in closing out the design and bidding
phases, but BHC also cannot agree to a value up front that would knowingly result in its losing money. The
remaining estimated BHC project billings of $89,200 or greater will be written off if not already done in
2024. We believe the revised value is still a competitive fee for the magnitude and complexity of this
project.
We continue to enjoy the partnership we have built with the City on this project and to value the importance
of its completion to present and future generations of the Arlington community. We hope that the offer
presented herein is understandable and fair. The estimated BHC and subconsultant fees to complete the
design and bidding phases are presented by attachment to this letter for your review. BHC’s estimate is a
repeat of labor estimates for the 90 to 100 percent completion phase of the project (which assumes City
comments on the 90 percent deliverable do not add to or change the project scope) and the bidding period
assistance that were included within our original agreement, with rate adjustments to recognize the 2026
salaries of employees that continue to be involved with the project. Bidding assistance, per City request,
has been minimized with the estimate and no standard subconsultant markup has been applied. Should the
City request more assistance than is budgeted, we can track the charges and recoup that effort in a
subsequent contract for engineering services during construction. Information from our business
management and timesheet accounting software that was used to establish break-even values can be
made available upon request.
EXHIBIT A
City of Arlington
Amendment Proposal to Complete WTP Expansion Phase 1 Final Design
March 13, 2026
Page 6
The revised project milestones upon which this amendment request is based are as follows:
90 Percent City and Regulatory Review Period March – May 2026
100 Percent Issue for Bid Documents September 2026
Bid Period October – November 2026
Should you agree with this proposal, please either sign the authorization below or offer City preferred
agreement format to which this letter can be offered as an exhibit. Should you wish to discuss the
estimated scope and costs proposed herein further, please do not hesitate to contact me or Tom at
(253)344-5084. Thank you again for our partnership.
Sincerely,
BHC Consultants
Authorization:
I approve this letter proposal for additional BHC engineering design services associated with the Water
Treatment Plant Phase 1 Expansion in the amount of $260,000, amending the project budget to a new not-
to-exceed value of $1,093,746. With this authorization, I also approve the extension of original agreement
terms to a revised expiration date of December 31, 2026.
______________________________________ _____________________________ _____________
Signature Title (print) Date (print)
Attachments: Exhibit B – Budget – City of Arlington WTP Expansion Phase 1 Final Design Amendment
Exhibit C – Rolluda Architects – City of Arlington WTP Architectural Design/Documentation
Additional Services Fee Proposal
Exhibit D – FSi Engineers – Proposal for Professional Services – Arlington WWTP Ph 1
Expansion Add Services
EXHIBIT A
Exhibit B - Budget
City of Arlington
WTP Expansion Phase 1 Final Design Amendment
3/10/2026
Architect Mechanical
Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Rolluda Fsi 10% Markup
1 Project Management and QA/QC
1.1 Project Setup, Invoicing, Client Communication 20 $5,500 6 $900 $0 26 $6,400 $6,400
1.2 Project Team Coordination $0 0 $0 $0
1.3 QC Reviews 8 $2,200 8 $2,200 $2,200
Subtotal 34 $8,600
5 Bid Document Preparation
5.5 Final Drawings 9 $2,448 16 $4,080 24 $3,720 33 $7,920 10 $1,800 38 $7,030 29 $4,433 68 $10,540 56 $8,400 283 $50,371 $50,371
5.6 Final Specifications 6 $1,623 3 $867 4 $573 6 $1,440 $0 4 $740 9 $1,457 9 $1,395 42 $8,095 $8,095
5.7 Opinions of Probable Construction Cost 8 $2,200 8 $2,040 10 $1,550 8 $1,920 10 $1,800 16 $2,960 24 $3,720 84 $16,190 $16,190
Subtotal 408 $74,656
6 Services During Bidding (Estimated on As-Needed)
6.1 Pre-Bid Meeting 6 $1,650 8 $1,480 $0 14 $3,130 $3,130
6.2 Bidder Questions and Addenda 4 $1,100 6 $1,530 $0 2 $480 8 $1,480 $0 20 $4,590 $4,590
6.3 Assistance with Bid Evaluation 0 $0 $0
Subtotal 34 $7,720
8 $2,200 53 $14,520 33 $8,517 38 $5,844 49 $11,760 20 $3,600 74 $13,690 62 $9,610 68 $10,540 56 $8,400 6 $900 9 $1,395 476 $90,976 $0 $0 $0 $90,976
Other Direct Costs
Mileage @ $0.725 per mile $116
Production/Printing and Scanning Platform Fees
Subtotal $116
Markup @ 10%$0
TOTAL ODC $116
GRAND TOTAL $91,092
Total CostSubconsultant Cost
BHC Consultants
Engineer
Sr Structural Total LaborStaff
Engineer
Electrical
Staff Eng.
Structural
Engineer
$180
Wildhood
Total Direct Labor
$275 $275 $255Task DescriptionTask No.
QC Project Electrical
Reviewer Manager Engineer
$240
Giese Kelsey Palmatier Jacoby
$155
Russell
$155 $150
Project Admin Clerical/WPCAD Drafter
$150 $150
CAD Lead
$155
Bradley Coughlin Sifferman/McElwainRhodes
Project
Engineer
$185
Garcia/Russell Parker/Black
Sifferman/McElwain
EXHIBIT A
City of Arlington WTP
0 2 4 2 2 0 10
2 6 4 0 0 2 14
0 2 4 0 0 0 6
0 0 4 12 12 0 28
0 2 12 32 40 0 86
0 2 28 0 0 0 30
0 4 16 32 40 0 92
0 2 24 4 0 0 30
0 0 2 0 0 0 2
0 2 8 12 4 0 26
Principal
AR
Manager
DES
Architect
MP
Designer III
RZ
Designer III
AD
Specialist
JG
2 22 106 94 98 2 324
$310.00 $296.00 $180.00 $132.00 $122.00 $100.00
$620.00 $6,512.00 $19,080.00 $12,408.00 $11,956.00 $200.00 $50,776.00
Principal
AR
Project
Manager
DES
Senior
Architect
MP
Designer III
RZ
Designer III
AD
Contract
Specialist
JG
Task
Budgets
Remaining
Fee at start
of 90%
Phase
$310.00 $296.00 $180.00 $132.00 $122.00 $100.00
Task-1 2 8 8 2 2 2 $5,136.00 $18.05
Task-2 0 2 4 0 0 0 $1,312.00 $13,122.56
Task-4 0 0 4 12 12 0 $3,768.00 $2,795.80
Task-5 0 10 80 68 80 0 $36,096.00 $6,260.40
Task-6 0 2 10 12 4 0 $4,464.00 $749.90
Reimbursable $119.75 Additional Fee
Total $50,776.00 $23,066.46 $27,709.54
Revit based 90% Bid Documents (Floor Plan,
Roof Plan, Elevations, Sections, Schedules,
Details)
90% Architectural Bid Specifications (Divisions
05-10)
Project Meetings (virtual)
QA/QC
Architectural Design/Documentation Additional Services Fee Proposal
Permitting Support
Scope of Work: Architectural Additional Services
Additional Architectural Services will be provided for added coordination and interdisciplinary iterative changes at latter stages of
design development that involve: relocating the utilidor pit and supporting clearwell level wall, adding a room w/ door next to the MCC
room, dividing the Polymer Pump room into two rooms w/ additional door, completing the outdoor walkway and stairwell to respond to
soils design criteria and utility locations and including a valve access area with added platform at landing level, raising the breezeway
roof above the primary roofs to accomodate the outdoor tanks, and adjustments in response to necessary process engineering
revisions and further refinements to the existing utility locations. The changes listed here were unanticipated and cause extra labor
and project durration. This fee proposal projects the remaining efforts to complete the project. This assumes a design-bid-build
delivery method and potential increases due to escalation. The completion date for this scope is July 31, 2026.
Total Man Hours =
Salary Rates =
Salary Subtotal =
Revit based 100% Bid Documents (Floor Plan,
Roof Plan, Elevations, Sections, Schedules,
Details)
100% Architectural Bid Specifications
(Divisions 05-10)
Issued For Construction Documents (all
Architectural drawings and specifications)
Services During Bidding (minimal; on-call)
$50,776.00Date:
Donn Stone/Matt Purvis March 10, 2026
Prepared By:Design Fees to Complete Project =
Professional/ Stakeholder Meetings
Architectural Project Responsibilties
March 9, 2026
Reimbursable Expenses:
Exhibit C EXHIBIT A
Project: 3/5/2026
24002
Scope:
Me
c
h
a
n
i
c
a
l
P
r
i
n
c
i
p
a
l
En
g
i
n
e
e
r
Me
c
h
a
n
i
c
a
l
P
r
o
j
e
c
t
Ma
n
a
g
e
r
A
El
e
c
t
r
i
c
a
l
P
r
o
j
e
c
t
Ma
n
a
g
e
r
A
Me
c
h
a
n
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
6
El
e
c
t
r
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
6
Me
c
h
a
n
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
5
El
e
c
t
r
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
5
Me
c
h
a
n
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
4
El
e
c
t
r
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
4
Me
c
h
a
n
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
2
El
e
c
t
r
i
c
a
l
E
n
g
i
n
e
e
r
Le
v
e
l
2
CA
D
A Pr
o
j
e
c
t
C
o
o
r
d
.
Design Period Services $303 $237 $237 $209 $209 $204 $204 $182 $182 $149 $149 $154 $143 Task total
HVAC & Plumbing Evaluation, Design &
Detailing
2 12 $2,651
Coordination with Other Disciplines 4 2 $1,309
Cost Estimating 2 4 $1,199
Design Meetings 4 $726
Project Management 8 $1,892
Quality Assurance 2 2 $836
CAD/REVIT Quality Control 2 $308
Prep Prelim Submittals 2 2 2 $957
Evaluate, Respond to Review Comments 2 2 $836
Design Subtotal 20 28 4 2 $10,714
FSi Labor Total 20 28 4 2 $10,714
Subconsultant Costs
Electrical
Architectural
Structural
Subconsultant Subtotal With markup >
FSi Reimbursable Costs
Outside Plotting, Deliveries
Mileage/Parking
Reimbursable Subtotal With markup >
Grand Total
50% Discount: $5,357
Prepared by:Accepted by:
Andy Langdon Name
Signature
Associate Principal Title
FSi consulting engineers Company
Date
STD B 2025
10.0%
$10,714
10.0%
Latter stage design development changes to HVAC and plumbing systems that include finalizing unit heater locations, energy code
compliance, envelope consulting, dehumidifier coordination and adjusting to architectural layout changes, necessitating additional
coordination and submittal package changes.
Proposal for Professional Services
Date:
Arlington WWTP Ph 1 Expansion Add Services FSi Job Number:
Client Job Number:
PO Box 4219, Seattle, WA 98194 206.622.3321
Exhibit D EXHIBIT A
City of Arlington Council Agenda Bill WS #4 Attachment
April 27, 2026 Public Works Quarterly Report and Update
Public Works Quarterly Report and Update DEPARTMENT OF ORIGIN Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Public Works Quarterly Report and Project Update
Review of current personnel, regulatory, maintenance and project issues affecting Public Works’ Transportation, Utilities, Cemetery, Engineering, GIS and Administration departments for the first quarter of 2026 and start of second quarter 2026. To maximize time and efficiency, please read the attached report and bring questions to the Council Workshop. ALTERNATIVES: None.
Workshop; discussion only.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 1 of 6
This summary report will update you on projects and issues at the forefront of our workload. Further project
detail is provided for your review on subsequent pages.
2026 Staffing Updates Status
Senior Engineer – Senior Engineer was selected following interviews, start date will
be June 15, 2026. Complete Yes
City Engineer – Interviews completed, negotiating with possible candidate for start. Complete Yes
WTPO Position –
Pending No
Stormwater Seasonal, Utilities Seasonal – Applications are under review. Pending No
2026 Utility Projects - Current Status
Projects in Construction
1. MBR Program – The new Kubota MBR operating program has been installed, and operational bugs are minimal. This
project is substantially complete.
2. MBR Blower Installation – Installation of Turbo Blower #1 and Blower Control Unit (BCU) is complete. Start-up of
the first blower is complete, and the plant is largely relying on the new blower for membrane air scour needs. The
variable frequency drive motor control unit that failed was under warranty and the replacement unit was provided.
Programming the unit was a challenge as it came without instructions. A new Human Machine Interface (HMI) has
been ordered that will allow the new turbo blower to be controlled remotely, saving the City from excessive
overtime call outs as the inevitable bugs are worked out of the programming. Installation of the 2nd turbo blower is
scheduled to be installed in early May.
3. WTP New PLC & SCADA Update – The PLC and the new SCADA program, System Platform, are installed. New SCADA
screens are developed. System program and integration into WTP operating system is pending availability of system
integrator and is currently being programmed (our system programmer is extremely busy). System Programmer is
chipping away at this project as time allows. Site visits will ramp up as testing continues with an estimated switch to
the new PLC in the next three weeks (mid May).
4. 640 Booster Pump – The project is complete. The pipe size from the reservoir to the pump station is 6-inches and
causing cavitation, this triggers system fault and shuts down the BPS when flows exceed 1,100 gallons per minute
(gpm). City crews are installing a second feed to the BPS in order to add additional intake volume to the station.
5. Lift Station 02 Pump #3 Controls – Hardware has arrived. System integrator finished programing the third pump into
LS-02 rotation on April 20th, it is currently installed and working as designed.
Utility Projects out for Bid/Pending Bid
1. LS-11 Bid Package – A draft bid package for the procurement of a premanufactured lift station has been drafted by
City Engineering Dept. and reviewed by RH2. Bid for the new LS-11 is scheduled to go to ad in early May.
2. Prairie Creek & BNSF Bridge – BNSF-COA agreement has been signed and staff met with BNSF
engineering/construction. We are working on developing a construction schedule.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 2 of 6
Utility Projects in Design
1. WTP Expansion – 90% submittal package is under review by the City and by the Department of Health. A purchase
order has been issued for the procurement of the two 800-GPM filtration units. The WTP Expansion funding
package is complete; target is to bid the project in Sep 2026.
2. Haller South Wellfield Improvements – Project is moving forward with in-house work and contractor management.
Well pumps 2, 3A and 3B have been fully replaced (new pump, rebuilt motor). VFD’s have been installed and
connected to the MCC, they have not yet been energized. A few building movers have determined it is not
reasonable to relocate old Well House #1 over to new Well #4. Back to the drawing board. These well houses are at
Haller Park.
3. Lift Station 11 Improvements – Consultant RH2 is designing the site improvements at LS-11 necessary to receive the
new premanufactured lift station. Improvements include new wet well, underground power, and site paving.
Estimated fall 2026 construction.
Misc Utility Items
1. Haller North – Procurement of this property is moving forward; purchase and sale agreement was fully executed
on April 21st. Project funding has interest from Senator Cantwell’s office ($1M) and Representative DelBene’s
office ($1M); the balance will come from FEMA BRIC (Building Resilient Infrastructure and Communities) grant.
2026 Transportation/Other Projects - Current Status Budget
Category Status
Projects in Construction
1. 74th Ave Trail – Project is substantially complete, waiting streetlights. Street light manufacturers expected ship date
in May 23, 2026. All grant funds have been expended on this project.
2. 2025 UPP Project – Project is complete, final punch list items will be completed in April.
3. Broadway/Division Rehabilitation – Project is substantially complete. Remaining punch list items are striping and
MMA crosswalk, these items are waiting for warmer weather.
4. 188th & Smokey Point Blvd Roundabout – Project has been awarded to SRV Construction and is under construction.
At start of project it was realized there was need to extend the sewer line to Lift Station 6 (1,000 ft). Staff is working
with design team and will be bringing forward a change order to council. This will be funded by Sewer Capital Funds.
5. Pickle Ball Court – Project complete except for final striping, this will be completed in spring. Three out of five
courts are open for play.
6. Jensen Park Improvements – Parking lot complete and stripped, bathroom installed and has power. Project is
substantially complete, developing punch list.
Transportation Projects out for Bid
1. There are no transportation projects currently out for bid.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 3 of 6
Transportation/Other Projects in Design
1. Smokey Point Blvd Corridor – Project moving forward, focusing on completion of all intersection phases from 60%
to 100%; however, a design phase change order is forthcoming.
2. 180th St Roundabout – Project at 90% design, ROW acquisition progressing. This project will be ready for bidding
in June 2026. The City has a $2.2 million construction grant for this project and it is budgeted for 2026.
3. SR-530 & SPB Roundabout – Compensatory storage issues have been resolved, project compensatory storage will
be at the Pape compensatory storage facility. SEPA has been completed and is out for public comment, a
Determination of Non-Significance (DNS) will be issued on Apr 23rd following close of comment period. The
project 90% design package (PS&E) was delivered to the COA for review. Two notable comments stopped the
review pending resolution with consultant, one involved a discrepancy in drainage pipe/pond elevations, and the
other was incorporation of COA landscaping standards.
4. 174th St Roundabout – Design is at 60%, CN obligation is June 2028. We will look at completing final design and
possibly advance Construction (CN) funding to 2027 pending staff workload.
5. 169th St Connector – Due to high groundwater, we are reevaluating project costs to see if there is sufficient
funding. We might look at phasing this construction.
6. 180th St Connector – Design is moving forward, 60% design completion (including NEPA categorical exclusion)
will be ready in late Feb 2026.
7. SR-531 Widening – The SR-531 Widening project is scheduled for bid in Sep 2026.
8. Jensen Pump Track – Design is moving forward, scheduled for June 2026 start of construction, July 20th grand
opening.
Public Works Grant Update and Status
Active Grants/Low Interest Public Loans
1. Public Works Trust Fund (Loan) – Loan amount: $10,000,000. Loan agreement fully executed, will start drawing on
loan funds in May 2026.
2. Drinking Water SRF Loan – Loan amount: $2,200,000. Loan agreement fully executed, will start drawing on loan
funds during construction.
3. DAHP Cemetery Grant – This grant is funding three Cemetery activities; two are fully completed and the last
project will be complete May 16th.
4. FEMA / Prairie Creek: This grant was cancelled by Federal Executive Order but has been activated again, extension
given to June 2026. Due to various issues with this project, it is unknown if we will fully be able to utilize all grant
funding.
5. NHS Grant Broadway/Division – Grant fully billed out/closed; project CN is complete pending spring final striping.
6. FHWA 169th St Connector – The City rebalanced this project and it is now on the state TIP. Staff is reevaluating
project costs based on high groundwater.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 4 of 6
7.PSRC Smokey Point Blvd Corridor Design – This project design has a target completion in 2027, grant is fully billed
out, remaining expenditures are local funds.
8. 188th Roundabout (active) – Grant amount is $2,485,000. The project is still active, construction is in progress.
9. 180th Roundabout – Grant amount is $2,200,000. Expenditure of grant is pending start of construction in June
2026. Additional $1,445,975 has been awarded to project, this brings grant amount to $3,645,975.
10. 174th Roundabout - Grant amount is $2,967,500. Design pending restart later this year for construction in 2028.
11. PSRC 74th St Trail –Project in process, grant has been fully billed out.
12. PSRC 180th St Connector (PE) – Project in process and being billed against grant, reimbursements coming in.
13. SR-531 Widening Project (WSDOT project) – Project remains in state budget under the Connecting WA Program;
however, the grant can only fund ½ of the project.
14. Coordinated Prevention (Recycling) Grant: Grant has been awarded for years 2025-2027, billing against grant with
City’s Waste Management Education & Outreach consultant (Blue Marble).
15. Ecology Stormwater Capacity Grant – Grant contract signed, City is billing against this grant.
16. SnoCo Pump Track Grant – Grant amount: $100,000. Received grant for construction of pump tract, will draw on
grant in June 2026.
17. SnoCo Pickle Ball Grant – Grant amount $200,000. Received grant for construction of the Pickle Ball project.
18. Snohomish PUD Energy Efficiency Rebate – Public Works received a $188K energy efficiency rebate for the energy
savings that will be realized from the two magnetic bearing turbo blowers being installed at the Water Reclamation
Facility.
Grants Applied for/Pending Notice
1. 180th St Connector Construction – Grant funding for this project is on the PSRC Regional contingency list.
2. Senator Cantwell CDS – 180th RAB, 640 Reservoir, Island Crossing Water Main and Haller North project were
submitted for Congressional funding. The Senator selected one of the phases of Haller North for funding.
3. Representative DelBene – 180th RAB, 640 Reservoir, Island Crossing Water Main and Haller North project were
submitted for Congressional funding. As of this date all projects appear to be in progress to receive funding from
the Representative.
Detail and Update on Operations and GIS Enterprise Activities
1. Cemetery Operations – As follows:
- Staff worked with the Cemetery Board to re-evaluate and select a new columbarium layout to
better match criteria established by other cemeteries and the VA Cemetery guidelines.
- Three Cemetery Board terms were expiring, two Board members elected not to continue as a
member of the Cemetery Board. Allen Ice, who has been on the Board for over 25 years, is
retiring. Jordan Mohrenne will not be renewing his term, Jordan joined the Board in 2022.
- The new columbarium has been delivered. Engineering work load too intense at this time to
prepare bid drawings for foundation and slab. Will try to bid construction in May.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 5 of 6
2. Water Reclamation & Sewer Collections – As follows:
- New WRF Operator Angel Perez-Garcia is working well and Sewer Collections staff have
welcomed new employee Max Turkal.
- Staff have wrapped up improvement projects to lift stations LS-02 and are currently working
on improvement projects to, LS-9 and LS-11.
- Staff cleaned up preventative flooding actions (taping and sanding all doors on the MBR
building and Secondary Support building).
- Pretreatment team continues to work hard at implementing City’s Pretreatment Program. The
Pretreatment Program manages industrial and commercial wastewater to have harmful
pollutants removed before it enters the public sewer system, protecting treatment plants,
workers, and the environment from damage, interference, or pollution of receiving waters
- All crews came together (Public Works, M&O, private contractors) to address a blockage at the
Water Reclamation Facility’s headworks. Cleanup is ongoing and nearing completion.
3. Water Treatment & Water Distribution – As follows:
- Distribution Staff are busy with system maintenance, inspections for new development and
construction projects.
- The WTP staff completed a Dept of Health Sanitary Survey on Oct 29th (inside of plant) and on
Oct 30th (outside of plant). The System passed with flying colors – great job to the WTP crew!!
- The drive-by water meter reading software is being upgraded to Sensus FlexRead. Staff has
been working with the Sensus team for several months on implementation, and it went live for
January meter reading.
4. Storm Activities – As follows:
- The Snohomish Conservation District (SCD) and the City of Arlington Public Works will work
together on a project to restore the riparian buffer along the mainstem Stillaguamish River at
Stormwater Wetlands Park; this will improve water quality, fish and wildlife habitat, enhance
long-term forest and river health, and foster public engagement. An ILA will be coming
forward to Council for their approval.
- Stormwater staff is working to obtain a Hydraulic Permit to perform maintenance dredging at
several creeks/streams in Arlington. An HPA application has been submitted to Washington
Dept of Fish & Wildlife.
- Stormwater staff is responding to a citizen concern at 17920 31st Drive regarding lack of
drainage. All roadside ditches in this area have been filled (without permits, for parking), so
drainage is impacted (slow infiltration). Stormwater staff have identified a 300-ft section of
asphalt curbing that should be removed to facilitate drainage.
Public Works
Utilities, Transportation, Cemetery, Engineering
& GIS Quarterly Update
April 27, 2026
PW Quarterly Report Q1-2026 Page 6 of 6
5. GIS Activities:
- Continue building a City owned parcels experience that includes City parcels, City facilities and
power meters
- Katie participated in mock interviews in early March and presented on GIS & Engineering to the
8th grade Engineering class at Post Middle School in late March
- Prepared a list of priority poles for PUD to add street lights along Smokey Point Blvd
- Katie is assisting WAGISA (state GIS association) with the May state GIS Conference
- GIS assisted a variety of departments in preparing graphics and maps for Community
Engagement
- Katie is assisting with the new Polimorphic Chat Bot program that will be on the City’s webpages
- Created a series of elevation-derived flood inundation maps based on river flood stage for Haller
Park area
- Finished tree canopy mapping for the NPDES permit - more work will eventually be done to
support the permit based on Ecology requirements
- Continue building a City own experience that includes City parcels, City facilities and power
meters
- Processed potential reservoir site along McElroy Rd
- Updating GIS with UPP and capital projects information from 2025
- Completed dashboards for all the power meters in the City
- Working on quotes for updated image server as the current one doesn’t support the Deep
Learning Tools (DLT) and DLT models
- Continuing to review storm billing and impervious area between GIS and Caselle Revised filter
for Engineering to track which tasks are waiting for M&O work before closing
- Cleaned up duplicate fixed assets and currently doing an audit of all fixed assets broken up by
Water, Wastewater and Storm (treatment plant assets are not included in this audit)
0
10
20
30
40
50
60
70
80
90
Ta
s
k
H
o
u
r
s
Task Type
Katie Abe Liliana
City of Arlington Council Agenda Bill WS #5 Attachment
COUNCIL MEETING DATE: April 27, 2026 SUBJECT: Community and Economic Development Quarterly Report ATTACHMENTS: First Quarter Report DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Director EXPENDITURES REQUESTED: None BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
HISTORY: that Council may have.
ALTERNATIVES:
Page 1 of 6
x Allen Townhomes – 36-unit residential townhome unit lot subdivision project located east
of the 172nd Street and State Route 9 intersection.
x Amber Grove – 84-lot residential townhome preliminary unit subdivision project located at
southeast of the 197th Place NE and 74th Avenue NE intersection.
x Arlington Center – Floodplain violation and code enforcement action north of the Weller
building in Island Crossing.
x Arlington Townhomes – 17-unit residential townhome unit lot subdivision project located
along Highland Drive.
x Ashford Place – 103-unit multi-family mixed-use project located southeast of the 166th
Street and Smokey Point Boulevard intersection.
x Crash Champions – ϐ Ͳʹͳͳͻͻth
Street NE.
x Harmony at Arlington – 61-lot townhouse unit lot subdivision located northwest of the
204th Street and State Route 9 intersection.
x Ironwood Place – 102-unit multi-family mixed-use project located northeast of the 67th
Avenue and Woodlands Way intersection.
x Jaspen’s Inc. – Ȁϐ ͳͻͷͳ
x Jensen 4 – 4-lot townhouse unit lot subdivision located at the Jensen Farm Lane and Anna
Lane intersection.
x Jensen Park Improvements – Restroom, parking lot, and landscaping at Jensen Park.
x Northsound Logistics – 186,873 square foot warehouse building located southwest of the
ͷͳst Avenue NE and Longhouse Trail Lane intersection between The Outpost and Emerald
Ǥ
x Pilot Flying J EV Chargers – Installation of four Level 3 fast electric vehicle charging stations
ʹͶ͵Ͳͷ͵ͲǤ
x RNW Distribution – ͳͷǡͶͺlocated at 7304 197th Place
x Snohomish County Operations Center – Redevelopment of current site with new
administrative building located at 19700 67th Avenue NE.
x Snohomish County PUD Battery Energy Storage System – New BESS facility located east
of the existing clean energy campus at 17623 63rd Avenue NE.
x Snohomish County PUD Transmission Line – Consolidation of existing distribution poles
and installation of a new transmission line from existing substation at the north end of 63rd
Avenue to the new Crosswinds substation at the North County PUD property.
x Stillaguamish Townhomes – 7-lot residential townhouse preliminary unit lot subdivision
located southeast of the Tveit Road and Stillaguamish Avenue intersection.
x Stillaguamish Valley Museum – Garage for equipment storage located at 20722 67th Avenue
x Temperate Habits Brewery – Construction of a new 10,488 square foot brewing and tasting
room Ǥ
x Walmart Expansion and EV Charger (public and employee) – Proposed 4,640 square foot
building expansion to accommodate outdoor grocery pickup at 4010 172nd Street.
Community & Economic Development 2026 1st Quarter Report – Amy Rusko, Director
Active Development Projects Under Construction
Page 2 of 6
x Arlington Garden Apartments – Civil Permit
x Arlington Marriott StudioRes Hotel – Zoning Permit
x Atonement Church – Grading Permit
x Coast Construction Group Headquarters – Zoning Permit
x Atonement Church – Grading Permit
x Coast Construction Group Headquarters – Zoning Permit
x East Hill Subarea Plan – Subarea Plan and Planned Action Ordinance
x Fire District #21 – Water Line Extension
x Haller Triplexes – Civil Permit
x Holman Recovery II – Civil Permit
x King Short Plat – Civil Permit
x Knights Landing Townhomes – Conditional Use Permit
x Lindsay Project 1 – Conditional Use Permit
x MATA – Civil Permit
x Medallion Inn and Suites – Binding Site Plan
x Pioneer Point – Special Use Permit
x Portage Creek Village – Civil Permit
x Portage Townhomes – Conditional Use Permit
x Project Cascade – Early Grading Permit
x Reece Construction Debris Sorting Facility – Zoning Permit
x Rivertown Townhomes – Civil Permit
x Quail Ridge Re-Plat of Tract 999 – Preliminary Short Plat
x Smartcap Arlington Airport North – Civil Permits
x Smokey Point Boulevard Corridor Project – SEPA
x Smokey Point Industrial – Special Use Permit and Civil Permit – On Hold
x Smokey Point Ridge – Civil Permit
x State Route 530 and Smokey Point Boulevard Roundabout – SEPA
x Stream Passage Project - SEPA
x Taco Bell – Civil Permit
x Tacos Tecalitlan – Civil Permit
x The Outpost Phase III/IV for Buildings 7 and 8 – Civil Permit
x Thunder Bird Hangars –Civil Permit
x Vanderyacht – Grading and Paving Permit
x Visconsi Medical Facility – Civil Permit
x Walmart Store Expansion – Civil Permit
x Zahradnik/The District – Civil Permit
Current Land Use and/or Civil Permits Under Review
Page 3 of 6
x Lane Commercial Complex – Proposed development of two retail buildings that are
approximately 20,000 and 30,000 square feet, site improvements and compensatory
ϐǤ
x McDonald’s – Proposed construction of a 4,216 square foot building for a new restaurant
ʹ͵ͳͲͷ͵ͲǤ
x 35th Avenue Adult Family Home – Proposed Adult Family Home and two Accessory
Dwelling Units ͵ͷth Avenue between Smokey Point Boulevard and 188th
Street NE.
x Snohomish County Recycling – Proposed recycling center located northwest of the 67th
Avenue and 197th Street intersection.
x Chelsea Village – Proposed four story multi-family residential building with 30-36 units
located at 3211 182nd Street.
x Tacos La Mas Fregona – Proposed new location for a mobile food vendor at 217 First
Street.
x Quick Quack Carwash – Proposed development of the site for a car wash with a two lane
queue, single car wash tube and vacuum stalls at 17216 Smokey Point Drive.
x Rock Creek Church – Proposed improvements to current parking lot at 730 E Highland
Drive.
x Island Crossing Driving Range – Proposed development of a golf driving range at 2431
ͷ͵ͲǤ
General Information Meetings – January to March
Page 4 of 6
Issued Building Permits – January to March
Applied Building Permits – January to March
Page 5 of 6
Code Enforcement Cases and Types of Complaints – January to March
Page 6 of 6
x Advertising now for Associate Planner replacement.
x The Permit Technicians attended the WABO Front Counter Plan Review Training.
x ϐ ǣApproximately 11,000 building permits have
been scanned. Of these 6,000 permits ϐ and we have
approximatͷǡͲͲͲ. ͳʹͲϐ Ǥ
x Looking for a new permitting software. The current Civic Plus software is not working
out. We are scheduling demo’s and will need to decide on a permitting system in the
next month to ensure we can cancel the current systems prior to paying for another
year of service.
x Working on Arlington and Marysville Interlocal Agreement for Project Cascade
x Working on Development Agreement for Haggen’s Building
x City ǣ
o May 11th and 18th ǣ
Arlington-Marysville Interlocal Agreement for Project Cascade
AMC Chapter 20.76 – Screening and Trees
AMC Chapter 20.94 – Annexations
AMC Chapter 20.98 – State Environmental Policy Act
o June 8th ͳͷthǣ
AMC Chapter 20.16 – Permits and Land Division
AMC Chapter 20.40 – Permissible Uses
AMC Chapter 20.110 – Mixed-Use Development Regulations
o July 13th and 20thǣ
AMC Chapter 20.44 – Supplemental Uses
AMC Chapter 20.48 – Density and Dimensional Standards
Development Design Standards
x 2026 Spring Clean Up Event is scheduled for June 13th. The notice has been sent out in
the utility bills and will be posted on social media in the coming weeks.
New Programs
Staff Updates
Current Contracts/Grants/Agreements
Upcoming Items