HomeMy WebLinkAbout03-23-26 Council Workshop PacketSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER
Mayor Don Vanney
PLEDGE OF ALLEGIANCE
ROLL CALL
Mayor Don Vanney
APPROVAL OF THE AGENDA
Mayor Pro Tem Michele Blythe
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN
1. Professional Services Agreement with Graham Baba Architects for ATTACHMENT A
Commercial Kitchen/Food Truck Park Design
Staff Presentation: Sarah Lopez
Council Liaison: Leisha Nobach
2.Resolution for WSDOT Grant – Perimeter Fencing Improvement Project –ATTACHMENT B
Stage 2
Staff Presentation: Lorene Robinson
Council Liaison: Tim Abrahamson
3.Acceptance of Grant Funds from Washington Military Department ATTACHMENT C
State and Local Cybersecurity Grant Program (SLCGP)
Staff Presentation: Bryan Terry
Council Liaison: Heather Watland
4.Dark Fiber Lease Agreement – North County Regional Fire Authority ATTACHMENT D
Staff Presentation: Bryan Terry
Council Liaison: Heather Watland
5.Change Order No. 2 to American Ramp Company contract for ATTACHMENT E
Jensen Pump Track Phase 2
Staff Presentation: Jim Kelly
Council Liaison: Yvonne Gallardo-Van Ornam
Arlington City Council Workshop
Monday, March 23, 2026 at 6:00 pm
City Council Chambers – 110 E 3rd Street
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the
ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required.
6.Monthly Financial Report – February 2026 ATTACHMENT F
Staff Presentation: Shelby Burke
ADMINISTRATOR & STAFF REPORTS
MAYOR’S REPORT
COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS
PUBLIC COMMENT
For members of the public who wish to speak to the Council. Please limit your remarks to three minutes.
REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
Mayor Pro Tem Michele Blythe / Mayor Don Vanney
City of Arlington Council Agenda Bill
Item: WS #1 Attachment A
COUNCIL MEETING DATE: March 23, 2026
Professional Services Agreement with Graham Baba Architects for Commercial Kitchen/Food Truck Park Design
Letter of Agreement/ Scope of Work, and draft Professional Services Agreement
Administration; Sarah Lopez – Community Engagement Director EXPENDITURES REQUESTED: $568,255(design) BUDGET CATEGORY: Grant – Department of Commerce $563,570 BUDGETED AMOUNT: LEGAL REVIEW:
truck park at the Airport property at the northeast corner of 172nd Street and Airport Boulevard. The grant for design was budgeted in 2025, but the design project was delayed. The City issued a request for qualifications in August of 2025 to architect firms. We reviewed 16 firms and selected Graham Baba Architects to work with Arlington’s team on the design. The design will include the site plan for a food truck park and a building plan that will house a commercial kitchen and public space. This project is for design only. The City will look for funding for construction.
area and launched a pilot food truck program at the corner of 172nd Street and Airport Boulevard. Building on that location’s success, the City applied for and received funding from the Washington State Department of Commerce to support the design of a commercial kitchen that would strengthen the local food ecosystem and expand opportunities for food-service entrepreneurs. The area has been set aside by the Airport for a public
approve the professional services agreement for design services with Graham Baba Architects in the amount of $568,255 and authorize the Mayor to sign.
1507 Belmont Ave, Suite 200 310 E Laurel St
Seattle, WA 98122 Bellingham, WA 98225
206.323.9932 360.800.6906 Page 1 of 6
6 February 2026
Sarah Lopez
Community Engagement Director
City of Arlington
238 North Olympic Avenue
Arlington, WA 908223
slopez@arlingtonwa.gov
360-403-3448
RE: Letter of Agreement for Architectural Services – Arlington Commercial Kitchen and Events Space
Dear Sarah,
Graham Baba Architects PLLC (“Graham Baba Architects”, “Graham Baba”, “GBA”) is excited to have the
opportunity to collaborate with the City of Arlington on the commercial events building and site located at 172nd
Street and 51st Avenue at the Arlington Municipal Airport. We enthusiastically share your goal of creating a
project that meets your needs and desires and in which all of us can take pride.
Before we begin work, we would like to execute a written agreement describing our mutual understanding of
services to be provided. It has been our experience that both Owner and Architect are best served by having a
written understanding from the outset that defines for both of us the services we will perform during our
relationship.
Project Description:
We understand the project encompasses a new, approximately 7200 sf public building to house a commercial
kitchen and public indoor event space, and exterior event space and park-like amenities that will cover the
apprx. three acre site. It is anticipated that, in order to keep within the project budget, the structure will be a
pre-engineered metal building (PEMB) and the construction of the full site may need to be broken into two
separate phases of construction. The Maximum Allowable Construction Cost (MACC) for the first phase of
construction is $2.8 million; the MACC for the second phase is to be determined. This agreement covers the
design of the full project (Phase 1 and Phase 2) through the end of Schematic/30% Design, at which point the
project will be estimated by our cost consultant to determine the extent of scope within the City’s current
budget; that scope of work will be defined and included in Phase 1 which will proceed into DD/60% Design
through 100% CD’s. The Phase 2 scope will not be designed further than the SD/30% Design Phase at this point,
and Bidding Assistance and Construction Administration services for both Phase 1 and Phase 2 are excluded
from the scope of this proposal but some or all of this scope could be added under a follow-on agreement if
desired.
And, since there are several different procurement methods possible for a PEMB, for the purposes of this
proposal we assume the PEMB building will be competitively bid and procured by the contractor selected for the
project after the 100% CDs/Bid Documents have been issued. In this scenario we will not have the opportunity
to work directly with the PEMB manufacturer and review their shop drawings during design, so integration of
architectural details designed by GBA with the PEMB shop drawing details is excluded from this scope of work
but could be added in a follow-on agreement as part of future Construction Administration services.
The attached Exhibit A shows the assumed parameters for Phase 1 and Phase 2 for the purposes of this proposal.
Project Schedule:
The following preliminary schedule forms the basis of our scope of work and fee estimate:
•Pre Design: 4 weeks (Phase 1 and Phase 2)
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•Schematic (30%) Design: 8 weeks design work + 4 weeks for pricing and review (Phase 1 and Phase 2)
•Design Development (60% Design): 8 weeks design work + 4 weeks for pricing and review (Phase 1
only)
•90% Construction Documents: 10 weeks design work + 4 weeks for pricing and review (Phase 1 only)
•100% CD’s/Bid Documents: 2 weeks design work (Phase 1 only)
The actual project schedule will be defined and refined once the project has started and various team members
have been consulted, but this schedule serves as the baseline for the durations and activities assumed in our
Scope of Basic Services. Timelines for jurisdictional review are outside of Graham Baba’s control. Permit review
timelines will need to be confirmed with the City of Arlington and the Snohomish County Health Department.
Scope of Basic Services:
Our proposal is based upon the services indicated in the AIA B101-2017 Standard Form of Agreement Between
Owner and Architect as clarified here:
•Pre Design
o Includes (1) Project Kick-Off/Design Meeting; this encompasses an initial design workshop
charette with the City of Arlington project stakeholders, to be held in person at Graham Baba’s
office. In this meeting we will review project precedents, discuss opportunities/challenges,
brainstorm on the vision, and participate in several exercises to help the design team
understand functional and aesthetic priorities and develop the programmatic requirements for
the project.
o Issue summary results from Design Charette meeting
o Develop & issue a programming matrix spreadsheet outlining adjacencies, space needs, square
footage allowances assumptions, and equipment/furnishings needs for both building and site.
o (4) weeks maximum duration.
•Schematic/30% Design
o The Schematic Design Documents will consist of drawings and other documents including a
site plan and preliminary building plans, sections and elevations; and may include some
combination of study models, perspective sketches, or digital representations. It is understood
the structure will be a Pre Engineered Metal Building (PEMB) and therefore the majority of the
building will be detailed by others, but we will provide preliminary selections of major building
systems (foundations, MEP systems, Kitchen Design & Layout, etc) and construction materials
that are in addition to/separate from the PEMB assembly, as well as the Phase 1 and Phase 2
site elements, which will be noted on the drawings or described in writing.
o Research into Pre Engineered Metal Building systems and options
o Includes (2) Owner design meetings maximum. Our proposal assumes that all meetings are
held in person at Graham Baba’s offices or via electronic interface such as Microsoft Teams or
Zoom.
o Includes initial outline specifications
o Building, Land Use, SEPA and Energy Code Review/Summary; preparation for and attendance
at (1) remote conference with the City of Arlington.
o Includes preparation of a single milestone document set at the end of Schematic/30% Design
for use in Owner and stakeholder reviews and for pricing.
o 100% SD/30% Design pricing and (1) pricing/value engineering meeting.
o (8) weeks maximum design duration plus (4) weeks maximum pricing and Owner document
review.
•Design Development /60% Design Documents
o The Design Development Documents will illustrate and describe the development of the
approved Schematic Design Documents, to include those elements identified for the
completion of Phase 1 design. It is understood the structure will be a PEMB and therefore the
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majority of the building will be detailed by others, but we will provide refinement of major
building systems (foundations, MEP systems, Kitchen Design & Equipment Selection, etc) and
construction materials, assemblies and details that are in addition to/separate from the PEMB,
as well as the Phase 1 site elements, which will be shown in drawings and other documents
including plans, sections, elevations, and diagrammatic layouts of building systems. (It is
understood that Phase 2 elements will not be progressed further at this point in time.)
o Includes Design Development specifications
o Includes (2) Owner design meetings maximum. Our proposal assumes that all meetings are
held in person at Graham Baba’s offices or via electronic interface such as Microsoft Teams or
Zoom.
o Includes preparation and submission of Land Use Permit and SEPA submittal packages based
upon the 100% Design Development/60% Design set.
o Includes preparation of a single milestone document set at the end of Design Development for
use in Owner/stakeholder reviews and pricing
o (8) weeks maximum design duration plus (4) weeks maximum pricing and Owner/stakeholder
document review.
• Construction Documents/90% CD’s/100% CD’s/Bidding Documents
o Construction Documents will illustrate and describe the further development of the
approved Design Development Documents and will consist of Drawings and setting
forth in detail the quality levels and performance criteria of materials and systems and
other requirements for the construction of the Work. It is understood the structure will
be a PEMB and therefore the majority of the building will be detailed by others, but we
will provide the details of major building systems (foundations, MEP systems, Kitchen
Design & Equipment Specification, and layout etc) and construction materials and
assemblies that are in addition to/separate from the PEMB, as well as the Phase 1 site
elements, which will be shown in drawings and other documents including plans,
sections, elevations and typical construction details.
o Finalize materials selections
o 90% CD Specifications and 100% Bid CD Specifications
o Includes (2) Owner design meetings maximum. Our proposal assumes that all meetings are
held in person at Graham Baba’s offices or via electronic interface such as Microsoft Teams or
Zoom.
o Includes preparation and submission of Building Permit and Health Department
documentation and application.
o Includes tracking Building and Health Department Permit response to correction notices. Our
fee estimate includes a maximum of (1) correction cycle per submittal type.
o Includes preparation of a 90% document set for cost analysis and Owner review and a
single100% document set for use in the bidding and construction of the project. If an
additional bid document is required for Phase 2 construction, we can provide that under a
follow-on agreement.
o Includes (10) weeks of design duration to a 90% Pricing Set plus (4) weeks pricing and Owner
document review.
o Includes (2) weeks of design time to produce 100% CD’s / Bid Documents after completion of
the pricing and Owner review process.
Consultants:
This proposal includes the following consultant services under sub-contract to Graham Baba: Civil Engineer,
Landscape Architect, Structural Engineer, Mechanical, Electrical and Plumbing Engineers, Commercial Kitchen
Equipment Designer and Cost Consultant. Coordination of Graham Baba’s consultants is included in our scope
of services. Please see the attached consultant proposals for additional details on their proposed scope of
services.
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This proposal assumes that the following additional consultants will be engaged directly by you or your General
Contractor, if/as needed: Geotechnical Engineer, Surveyor, Transportation Consultant, Cultural Resources
Consultant, and Land-Use Attorney. Graham Baba will coordinate our design work with your consultants, but
you will retain responsibility for your consultants’ performance on the project.
Exclusions:
The following items may also be required by the project, but are excluded from our basic services since the
extent and exact requirements of the services are at this point unknown:
o Bidding Assistance and Construction Administration
o Phase 2 design beyond Schematic/30% Design documentation and cost estimate
o FAA submittal package and coordination
o Engineering: Acoustic, Geotechnical
o Survey, Utility Locating
o Building Envelope Design Consultant
o Elevator Design and Specifications
o Coordination, documentation, and permitting related to Shoreline Zones, Environmentally
Critical Areas, and Master Use Permits.
o Hardware consulting
o Loose furniture design and selection
o FF&E procurement and installation services
o Audio-visual, telecom and security design
o Design, coordination and permits for work within the public right-of-way
o Permitting fees
o Leasing documents/ Retail strategy
o Signage design and permitting
o Graphics and branding
o Tenant Improvements
o Public or political approval processes, meeting attendance, presentations & related
communication.
o Record Drawings
o BOMA Calculations
o Documentation and registration fees for LEED certification or other green building certification
programs.
o Work beyond the schedule durations indicated in the Scope of Basic Services above.
o Changes to elements of the design after initial Owner approval, including changes made as
part of a value engineering process.
o Security cameras, equipment
o Oversight of order, purchasing, procurement and installation
o Technology and telecommunications equipment, hardware and software
o Wayfinding and code signage
o See also consultant proposals (Exhibit B) for exclusions specific to their scopes of work.
o Reimbursable expenses (See below.)
Drawing Deliverables:
Technical drawings issued by Graham Baba will be produced in Autodesk’s Revit or AutoCAD software in
accordance with Graham Baba’s documentation standards. If produced in Revit, the Revit model will be stored
locally on Graham Baba’s network. Cloud-based modeling approaches (such as Autodesk BIM 360) are possible,
but may result in additional fee to cover specialized software subscriptions and additional administrative and
computer support.
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Other documents will be produced using a variety of software and physical media and delivered in Adobe
Acrobat (.pdf) format. Hardcopies can be provided upon request but will be considered a reimbursable expense.
(See below.)
Compensation:
Our proposal is that architectural services be performed on an hourly basis at Graham Baba’s prevailing hourly
rates:
Principal/Founder, Principal/Owner $265-$317/hr
Principals, Architectural Staff V & Interior Design Staff V $218-$265/hr
Associate Principals, Architectural Staff IV & Interior Design Staff IV $192-$218/hr
Senior Project Coordinator $192/hr
Architectural Staff III & Interior Design Staff III $160-$192/hr
Architectural Staff II & Interior Design Staff II $140-$160/hr
Architectural Staff I, Interior Design Staff I & Interns $99-$140/hr
Note: Rates are subject to change on October 1, annually.
Sub-consultant services will be performed on an hourly basis at hourly rates indicated in the individual sub-
consultant proposals. Sub-consultants contracted through our office will be charged at our cost plus a 10%
administrative fee. If additional consultants are required over the course of the project, we will request proposals
for your consideration and approval prior to starting work with them.
For the Scope of Basic Services indicated above the total overall invoiced amount will not exceed
$519,904. This is based upon the following sub-consultant break-down:
Pre-Design
(programming
and stakeholder
design charette)
Schematic
Design
Design
Development
Construction
Documents
Total Fee by
Consultant:
Graham Baba Architects $9947 $37,903 $53,054 $65,933 $166,837
CMA - Kitchen $0 $1000 $1000 $2,500 $4,500
Tony Fodden - Specs $0 $480 $2400 $5040 $7920
TWC - Cost $0 $2000 $2250 $2500 $6750
K Engineers – Electrical $0 $7980 $8740 $15,280 $32,000
Routh Engineering –
Mech/Plumbing
$0 $4,500 $2,500 $2000 $9000
KPFF - Structural $0 $2400 $5800 $9300 $17,500
KPFF - Civil $0 $45,000 $20,000 $52,0000 $117,000
Berger - Landscape $2460 $35,640 $46,900 $41,300 $126,300
10% Consultant
Administrative Fee
$246 $9900 $8,959 $12,992 $32,097
Total Fee by Phase: $12,653 $146,803 $151,603 $208,845 $519,904
The individual consultant fees indicated in the break-down above do not constitute not-to-exceed amounts for
each discipline but rather are provided for reference to assist in understanding the basis of the overall not-to-
exceed amount for each phase. In addition the total fee by phase NTE amounts assume some flexibility to apply
savings from a previous phase to future phases of work so long as the total project NTE is not exceeded.
plus tax
Page 6 of 6
Fees for services outside of those indicated in the Scope of Basic Services would be in addition to fees for Basic
Services. These Additional Services will be tracked separately and billed on an hourly basis unless the Owner and
Graham Baba mutually agree otherwise to a fixed fee for a specific scope of Additional Services.
Terms:
Reimbursable expenses are in addition to the above fee estimate and will be at our cost and a 10%
administrative fee. Reimbursable expenses shall include all material expenses, including printing costs related to
the production of materials for design review, travel costs, courier and other delivery charges.
We will bill you monthly for this work and payment is due within 15 days of your receipt of our invoices. Payment
for fees and costs is required even if the decision is made not to proceed to later phases. Unpaid balances due
over 30 days are subject to a 12% per annum late payment charge. For past due invoices, GBA will provide a 7-
day notification that we are suspending services. If the suspension of services notification does not result in
payment for the past due invoice(s) then GBA may terminate the agreement.
The Owner agrees to limit the aggregate amount of any damages and/or costs (including attorney fees and
expert witness fees) that the Owner may recover against Architect (together with its owners, officers, directors,
employees and consultants) to the lesser of the amount of compensation paid by the Owner to Architect for
Architect’s services under this Agreement or the amount of available insurance proceeds at the time a judgment
or settlement with respect to such claims, losses, costs or damages becomes final. The types of claims to which
this limitation applies include, but are not limited to, claims based on negligence, professional malpractice,
professional errors or omissions, indemnity or contribution, breach of contract, breach of expressed or implied
warranty and strict liability.
It is our intention to negotiate a formal written contract with you utilizing a modified version of the AIA B101-
2017 Standard Form of Agreement Between Owner and Architect. Until those negotiations are concluded and a
modified B101-2017 is executed, we agree to perform in accordance with this proposal and the terms of the
unmodified B101-2017 to the extent those terms apply to our scope of services. If we are given oral or written
notification to proceed without first receiving a signed copy of this proposal, that oral or written notification will
constitute your acceptance of the proposal, including the applicable terms of the unmodified B101-2017, which
are incorporated by this reference.
If the proposal meets your approval, please sign and return it to us. Your signature below will constitute your
acceptance of the terms outlined above and will serve as my notice to proceed with services. If you have any
questions concerning any of the terms, please give me a call at 206-323-9932.
Sincerely,
James Graham, AIA, Principal / Founder
GRAHAM BABA ARCHITECTS, PLLC
THE PROPOSAL SET OUT IN THIS LETTER IS ACCEPTED BY:
Client Date
PERSONAL/PROFESSIONAL SERVICES AGREEMENT
Project Name________________________________________ Project No__________
THIS AGREEMENT, is made and entered into in duplicate this _____ day of
______________, 202_, by and between the CITY OF ARLINGTON, a Washington municipal
corporation, hereinafter referred to as the "CITY" and ___________________________,
hereinafter referred to as the "SERVICE PROVIDER".
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
1.SCOPE OF SERVICES
The SERVICE PROVIDER shall perform such services and accomplish such tasks, including
the furnishing of all materials and equipment necessary for full performance thereof, as are
identified and designated as SERVICE PROVIDER responsibilities throughout this Agreement and
as detailed in Exhibit "A" attached hereto and incorporated herein (the "Project").
2.TERM
The Project shall begin on ______________ , 202 , and shall be completed no later than
________________, 202 unless sooner terminated according to the provisions herein.
Agreement may be extended upon written agreement by both parties.
3.CONTACT WITH CITY EMPLOYEES
During the term of this Agreement, the SERVICE PROVIDER shall interact only with the
following authorized CITY employees or agents, and with no other CITY employees absent written
authorization to do so:
4.COMPENSATION AND METHOD OF PAYMENT
4.1 Payments for services provided hereunder shall be made following the
performance of such services, unless otherwise permitted by law and approved in
writing by the CITY.
4.2 No payment shall be made for any service rendered by the SERVICE PROVIDER
except for services identified and set forth in this Agreement.
4.3 The CITY shall pay the SERVICE PROVIDER for work performed under this
Agreement as follows:
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4.3.1 SERVICE PROVIDER shall submit monthly invoices detailing work
performed and expenses for which reimbursement is sought.
4.3.2 CITY shall approve all invoices before payment is issued. Payment shall
occur within thirty (30) days of receipt and approval of an invoice.
4.4 CITY shall pay SERVICE PROVIDER for such services: (check one)
Hourly: $__________ per hour, plus actual expenses, but not to exceed a total
of $______________ without an amendment to the contract. Hourly billing
shall be no smaller than fifteen (15) minutes;
Fixed Sum: A total amount of $ _____________, including tax if applicable
Other: _________________________________________________________
for all work performed and expenses incurred under this Agreement.
4.5 CITY reserves the right to withhold payment under this Agreement which is
determined, in the reasonable judgment of the City Administrator or his/her
designee to be noncompliant with this Agreement, the Scope of Services attached
hereto, City standards, or city, state or federal law.
5.REPRESENTATIONS
CITY has relied upon the qualifications of SERVICE PROVIDER in entering into this
Agreement. By execution of this Agreement, SERVICE PROVIDER represents it possesses the
ability, skill, and resources necessary to perform the work and is familiar with all applicable
current laws, rules and regulations which reasonably relate to this Agreement.
6.STANDARD OF CARE
SERVICE PROVIDER shall exercise the degree of skill and diligence normally employed by
SERVICE PROVIDERs engaged in the same profession and performing the same or similar services
at the time such services are performed. SERVICE PROVIDER will be responsible for the technical
accuracy of its services and documents resulting therefrom, and CITY shall not be responsible for
discovering deficiencies therein. SERVICE PROVIDER agrees to correct any deficiencies discovered
without additional compensation, except to the extent such deficiencies are directly attributable
to deficiencies or omissions in City-furnished information.
7.REPORTS AND INSPECTIONS
7.1 The SERVICE PROVIDER at such times and in such forms as the CITY may require,
shall furnish to the CITY such statements, records, reports, data, and information
as the CITY may request pertaining to matters covered by this Agreement.
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7.2 The SERVICE PROVIDER shall at any time during normal business hours and as
often as the CITY or State Auditor may deem necessary, make available for
examination all of its records and data with respect to all matters covered, directly
or indirectly, by this Agreement and shall permit the CITY or its designated
authorized representative to audit and inspect other data relating to all matters
covered by this Agreement. The CITY shall receive a copy of all audit reports made
by the agency or firm as to the SERVICE PROVIDER's activities. The CITY may, at its
discretion, conduct an audit at its expense, using its own or outside auditors, of
the SERVICE PROVIDER's activities which relate, directly or indirectly, to this
Agreement.
8.INDEPENDENT CONTRACTOR RELATIONSHIP
The parties intend that an independent contractor relationship will be created by this
Agreement. The CITY is interested primarily in the results to be achieved; subject to paragraphs
herein, the implementation of services will lie solely with the discretion of the SERVICE
PROVIDER. SERVICE PROVIDER shall not be deemed to be an employee, agent, servant or
representative of the CITY for any purpose, and the SERVICE PROVIDER is not entitled to any of
the benefits the CITY provides for its employees. The SERVICE PROVIDER will be solely and
entirely responsible for his/her acts during the performance of this Agreement.
9.HOLD HARMLESS/INDEMNIFICATION
9.1 SERVICE PROVIDER shall, at its sole expense, defend, indemnify and hold the CITY,
its officers, officials, employees and volunteers harmless from any and all claims,
actions, suits, liability, loss, or costs including attorney fees, caused by the
wrongful or negligent acts, errors or omissions of the SERVICE PROVIDER or the
SERVICE PROVIDER’s agents, employees or subcontractors in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
CITY or the CITY’s agents or employees.
9.2 SERVICE PROVIDER’s duty to indemnify and hold the CITY harmless against liability
for damages arising out of or caused by the concurrent negligence of CITY or CITY’s
employees or agents and SERVICE PROVIDER or SERVICE PROVIDER’s employees
or agents shall apply only to the extent of the negligence or wrongdoing of
SERVICE PROVIDER and SERVICE PROVIDER’s employees or agents.
9.3 Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the
concurrent negligence of the SERVICE PROVIDER and the CITY, its officers, officials,
employees, and volunteers, the SERVICE PROVIDER's liability, including the duty
and cost to defend, hereunder shall be only to the extent of the SERVICE
PROVIDER’s negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the SERVICE PROVIDER’s waiver of
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immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. SERVICE PROVIDER certifies, by signing this Agreement, that this
indemnification provision was mutually negotiated. The provisions of this section
shall survive the expiration or termination of this Agreement.
9.4 No liability shall attach to the CITY by reason of entering into this Agreement
except as expressly provided herein.
10.INSURANCE
The SERVICE PROVIDER shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or
in connection with the performance of the work hereunder by the SERVICE PROVIDER, its agents,
representatives, or employees.
10.1 Insurance Term. The SERVICE PROVIDER shall procure and maintain insurance, as
required in this Section, without interruption from commencement of the SERVICE
PROVIDER’s work through the term of this Agreement and for thirty (30) days after
the completion date, unless otherwise indicated herein.
10.2 No Limitation. The SERVICE PROVIDER’s maintenance of insurance as required by
the Agreement shall not be construed to limit the liability of the SERVICE
PROVIDER to the coverage provided by such insurance, or otherwise limit the
CITY’s recourse to any remedy available at law or in equity.
10.3 Minimum Scope of Insurance. SERVICE PROVIDER shall obtain insurance of the
types described below:
10.3.1 Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
10.3.2 Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors and personal injury and advertising injury. The
City shall be named as an insured under the SERVICE PROVIDER's
Commercial General Liability insurance policy with respect to the work
performed for the City using an additional insured endorsement at least as
broad as ISO CG 20 26.
10.3.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
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10.3.4 Professional Liability insurance appropriate to the PROFESSIONAL’s
profession, if applicable.
10.4 Minimum Amounts of Insurance. SERVICE PROVIDER shall maintain the following
insurance limits:
10.4.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
10.4.2 Commercial General Liability insurance shall be written with limits no less
than $2,000,000 each occurrence, $2,000,000 general aggregate and
$2,000,000 products-completed operations aggregate limit.
10.4.3 If applicable, Professional Liability insurance shall be written with limits no
less than $2,000,000 per claim and $2,000,000 policy aggregate limit.
10.5 Other Insurance Provisions. The SERVICE PROVIDER’s Automobile Liability and
Commercial General Liability insurance policies are to contain, or be endorsed to
contain that they shall be primary insurance as respect the CITY. Any Insurance,
self-insurance, or self-insured pool coverage maintained by the CITY shall be
excess of the SERVICE PROVIDER’s insurance and shall not contribute with it.
10.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A: VII.
10.7 Verification of Coverage. SERVICE PROVIDER shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the SERVICE PROVIDER before commencement of the
work.
10.8 Subcontractors’ Insurance. The SERVICE PROVIDER shall cause each and every
subcontractor to provide insurance coverage that complies with all applicable
requirements of the SERVICE PROVIDER-provided insurance as set forth herein,
except the SERVICE PROVIDER shall have sole responsibility for determining the
limits of coverage required to be obtained by subcontractors. The SERVICE
PROVIDER shall ensure that the CITY is an additional insured on each and every
subcontractor’s Commercial General liability insurance policy using an
endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and
CG 20 37 10 01 for completed operations.
10.9 Notice of Cancellation. SERVICE PROVIDER shall provide the CITY with written
notice of any policy cancellation within two business days of their receipt of such
notice.
Page 5 of 12 rev 4/2024
10.10 Failure to Maintain Insurance. Failure on the part of the SERVICE PROVIDER to
maintain the insurance as required shall constitute a material breach of contract,
upon which the CITY may, after giving five business days’ notice to the SERVICE
PROVIDER to correct the breach, immediately terminate this Agreement or, at its
discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the CITY on
demand, or at the sole discretion of the CITY, offset against funds due the SERVICE
PROVIDER from the CITY.
10.11 City Full Availability of Professional Limits. If the SERVICE PROVIDER maintains
higher insurance limits than the minimums shown above, the CITY shall be insured
for the full available limits of Commercial General and Excess or Umbrella liability
maintained by the SERVICE PROVIDER, irrespective of whether such limits
maintained by the SERVICE PROVIDER are greater than those required by this
Agreement or whether any certificate of insurance furnished to the CITY evidences
limits of liability lower than those maintained by the SERVICE PROVIDER.
11.OWNERSHIP OF ASSETS
Title to all property furnished by the CITY shall remain in the name of the CITY and the
CITY shall become the owner of the work product and other documents, if any, prepared by the
SERVICE PROVIDER pursuant to this Agreement.
12.COMPLIANCE WITH LAWS
12.1 The SERVICE PROVIDER, in the performance of this Agreement, shall comply with
all applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, prevailing wage if applicable to comply with every
provision of Chapter 39.12 of the Revised Code of Washington and any other
standards or criteria as described in this Agreement to assure quality of services.
12.2 The SERVICE PROVIDER specifically agrees to pay any applicable business and
occupation (B & O) taxes which may be due on account of this Agreement.
12.3 The SERVICE PROVIDER shall, prior to performing services under this agreement,
obtain a city business license as required by AMC 5.28.050.
12.4 If the SERVICE PROVIDER maintains a professional license through the State of
Washington, SERVICE PROVIDER shall maintain said license as require by the State
of Washington. Should SERVICE PROVIDERs professional license be revoked or
suspended, SERVICE PROVIDER shall immediately cease services and shall notify
the CITY in writing of the same.
Page 6 of 12 rev 4/2024
12.5 If applicable, the SERVICE PROVIDER agrees that before it undertakes
performance of the Contract, it will file with the City a Performance and Payment
Bond in the full amount of the Contract price, executed by itself as a principal and
one or more surety companies authorized to do business in the State of
Washington as surety, in a form acceptable to the City.
SERVICE PROVIDER agrees to comply with all other applicable federal laws and
regulations governing the provision of professional services on federally funded projects,
including but not limited to the Federal Acquisition Regulation (FAR), 48 CFR , Competition in
Contracting Act (CICA), Brooks Act, Federal Acquisition Streamlining Act (FASA), Service Contract
Act (SCA), Anti-Kickback Act, False Claims Act (FCA), and any agency-specific regulations
applicable to the project. SERVICE PROVIDER further agrees to adhere to ethical standards and
guidelines set forth by the contracting agency and to refrain from engaging in any conduct that
would violate federal law or compromise the integrity of the procurement process. SERVICE
PROVIDER acknowledges that failure to comply with these requirements may result in
termination of the contract and/or other remedies available to the contracting agency, including
but not limited to suspension or debarment from future government contracts.
13. COMPLIANCE WITH APPLICABLE FEDERAL LAWS AND REGULATIONS
14.NONDISCRIMINATION
14.1 The CITY is an equal opportunity employer.
14.2 Nondiscrimination Requirement. During the term of this Contract, SERVICE
PROVIDER, including any subcontractor, shall not discriminate on the bases
enumerated at RCW 49.60.530(3). In addition, SERVICE PROVIDER,
including any subcontractor, shall give written notice of this nondiscrimination
requirement to any labor organizations with which SERVICE PROVIDER, or
subcontractor, has a collective bargaining or other agreement.
14.3 Obligation to Cooperate. SERVICE PROVIDER, including any subcontractor, shall
cooperate and comply with any Washington state agency investigation
regarding any allegation that SERVICE PROVIDER, including any subcontractor,
has engaged in discrimination prohibited by this Contract pursuant to RCW
49.60.530(3).
14.4 Default. Notwithstanding any provision to the contrary, Agency maysuspend SERVICE PROVIDER, including any subcontractor, upon notice of a failure
to participate and cooperate with any state agency investigation into alleged
discrimination prohibited by this Contract, pursuant to RCW
49.60.530(3). Any such suspension will remain in place until Agency receives
notification that SERVICE PROVIDER, including any subcontractor, is cooperating
with the investigating state agency. In the event SERVICE PROVIDER, or
subcontractor, is determined to have engaged in discrimination identified at
Page 7 of 12 rev 4/2024
Page 8 of 12 rev 4/2024
14.5 Remedies for Breach. Notwithstanding any provision to the contrary, in the
event of Contract termination or suspension for engaging in discrimination,
SERVICE PROVIDER, subcontractor, or both, shall be liable for contract
damages as authorized by law including, but not limited to, any cost difference
between the original contract and the replacement or cover contract and all
administrative costs directly related to the replacement contract, which
RCW 49.60.530(3), Agency may terminate this Contract in whole or in part, and
SERVICE PROVIDER, subcontractor, or both, may be referred for debarment as
provided in RCW 39.26.200. SERVICE PROVIDER or subcontractor may be given a
reasonable time in which to cure this noncompliance, including implementing
conditions consistent with any court-ordered injunctive relief or settlement
agreement.
any portion of this Agreement without the written consent of the CITY, and it
is further agreed that said consent must be sought in writing by the
SERVICE PROVIDER not less than thirty (30) days prior to the date of any
proposed assignment. The CITY reserves the right to reject without cause
any such assignment.
assignment or subcontract shall include appropriate safeguards against
discrimination. The SERVICE PROVIDER shall take such action as may be required to
ensure full compliance with the provisions in the immediately preceding
paragraphs herein.
15.ASSIGNMENT/SUBCONTRACTING
15.1 The SERVICE PROVIDER shall not assign its performance under this Agreement or
14.6 If any assignment and/or subcontracting has been authorized by the CITY, said
damages are distinct from any penalties imposed under Chapter 49.60, RCW.
Agency shall have the right to deduct from any monies due to SERVICE
PROVIDER or subcontractor, or that thereafter become due, an amount for
damages SERVICE PROVIDER or subcontractor will owe Agency for default
under this provision.
15.2 Any work or services assigned hereunder shall be subject to each provision of this
Agreement and proper bidding procedures where applicable as set forth in local,
state and/or federal statutes, ordinances and guidelines.
16.CHANGES OR AMENDMENTS
Either party may request changes to the scope of services and performance to be
provided hereunder, however, no change or addition to this Agreement shall be valid or binding
upon either party unless such change or addition be in writing and signed by both parties. Such
amendments shall be attached to and made part of this Agreement.
Page 9 of 12 rev 4/2024
17.OWNERSHIP, MAINTENANCE AND INSPECTION OF RECORDS
17.1 All drawings, plans, specifications, and other related documents prepared by
SERVICE PROVIDER under this Agreement are and shall be the property of CITY
and may be subject to disclosure pursuant to RCW Chapter 42.56 or other
applicable public records laws. The written, graphic, mapped, photographic, or
visual documents prepared by SERVICE PROVIDER under this Agreement shall,
material relevant to this Agreement, for six (6) years after its expiration. The
SERVICE PROVIDER agrees that the CITY or its designee shall have full access and
right to examine any of said materials at all reasonable times during said period.
SERVICE PROVIDER agrees to cooperate with the CITY to produce in a timely
manner any records in the possession of SERVICE PROVIDER relating to the
performance of this Agreement which are or may be the subject of a valid request
under the Public Records Act, RCW Chapter 42.56.
unless otherwise provided, be deemed the property of the CITY. CITY shall
be permitted to retain these documents, including reproducible camera-
ready originals of reports, reproduction quality mylars of maps, and copies in
the form of computer files, for the CITY’s use. CITY shall have unrestricted
authority to publish, disclose, distribute and otherwise use, in whole or part, and
reports, data, drawings, images or other material prepared under this
Agreement, provided that SERVICE PROVIDER shall have no liability for the use of
SERVICE PROVIDER’s work product outside of the scope of its intended
purpose, and the CITY agrees to indemnify and hold the SERVICE PROVIDER
harmless from such use.
17.2 The SERVICE PROVIDER shall maintain books, records and documents, which
sufficiently and properly reflect all direct and indirect costs related to the
performance of this Agreement and shall maintain such accounting procedures
and practices as may be necessary to assure proper accounting of all funds paid
pursuant to this Agreement. These records shall be subject at all reasonable times
to inspection, review, or audit, by the CITY, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this
Agreement.
17.3 The SERVICE PROVIDER shall retain all books, records, documents and other
18.OTHER PROVISIONS
If changes in state law necessitate that services hereunder be expanded, the parties shall
negotiate an appropriate amendment. If, after thirty (30) days of negotiation, an agreement
cannot be reached, this Agreement may be terminated by the City no sooner than sixty (60) days
thereafter.
19.TERMINATION
19.1 Termination for Convenience. The CITY may terminate this Agreement, in whole
or in part, at any time, by at least five (5) days written notice to the SERVICE
PROVIDER.
Page 10 of 12 rev 4/2024
19.2 Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner
called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any
other provisions of the Agreement and fails to correct such noncompliance
within five (5) days written notice thereof, the CITY may terminate this
Agreement for cause. Termination shall be effected by serving a notice of
termination on the SERVICE PROVIDER setting forth the manner in which the
SERVICE PROVIDER is in default. The SERVICE PROVIDER will only be paid for
services performed in accordance with the manner of performance set forth in
this Agreement.
22.WAIVER
No officer, employee, agent or other individual acting on behalf of either party has the
power, right or authority to waive any of the conditions or provisions of this Agreement. No
waiver in one instance shall be held to be a waiver of any other subsequent breach or
nonperformance. Failure of either party to enforce at any time any of the provisions of this
Agreement or to require at any time performance by the other party of any provision hereof shall
in no way be construed to be a waiver of such provisions nor shall it affect the validity of this
Agreement or any part thereof.
20.NOTICE
Notices, other than applications for payment, shall be given in writing to the persons
named below:
TO THE CITY:
___________________________
___________________________
___________________________
TO THE SERVICE PROVIDER:
___________________________
___________________________
___________________________
21.ATTORNEYS FEES AND COSTS
If any legal proceeding is brought for the enforcement of this Agreement, or because of a
dispute, breach, default, or misrepresentation in connection with any of the provisions of this
Agreement, the prevailing party shall be entitled to recover from the other party, in addition to
any other relief to which such party may be entitled, reasonable attorney's fees and other costs
incurred in that action or proceeding.
23.JURISDICTION AND VENUE
This Agreement has been and shall be construed as having been made and delivered
within the State of Washington, and it is agreed by each party hereto that this Agreement shall
be governed by laws of the State of Washington, both as to interpretation and performance.
Any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement or
any provisions thereof, shall be instituted and maintained only in any of the courts of
competent jurisdiction in Snohomish County, Washington.
Page 11 of 12 rev 4/2024
CITY OF ARLINGTON:
_____________________________________
City Authorized Representative
_____________________________________
(Print)
____________________________________
(Title)
24.SEVERABILITY
24.1 If, for any reason, any part, term or provision of this Agreement is held by a court
of the United States to be illegal, void or unenforceable, the validity of the
remaining provisions shall not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Agreement did not contain the
particular provision held to be invalid.
24.2 If it should appear that any provision hereof is in conflict with any
statutory provision of the State of Washington, said provision which may conflict
therewith shall be deemed inoperative and null and void insofar as it may be in
conflict therewith, and shall be deemed modified to conform to such statutory
provisions.
25.ENTIRE AGREEMENT
The parties agree that this Agreement is the complete expression of the terms hereto and
any oral representations or understandings not incorporated herein are excluded. Further, any
modification of this Agreement shall be in writing and signed by both parties. Failure to comply
with any of the provisions stated herein shall constitute material breach of contract and cause
for termination. Both parties recognize time is of the essence in the performance of the
provisions of this Agreement. It is also agreed by the parties that the forgiveness of the
nonperformance of any provision of this Agreement does not constitute a waiver of the
provisions of this Agreement.
SERVICE PROVIDER:
_____________________________________
Authorized Representative
_____________________________________
(Print)
____________________________________
(Title)
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and
year first hereinabove written.
EXHIBIT A
Scope of Work
Page 12 of 12 rev 4/2024
NON-COLLUSION DECLARATION
The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other
member, representative, or agent of the firm, company, corporation or partnership represented by
him/her, entered into any combination, collusion or agreement with any person relative to the price to
be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain
from bidding, and that this bid is made without reference to any other bid and without any agreement,
understanding or combination with any other person in reference to such bidding.
He/She further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, free gift, commission or thing of value on account of such sale.
I HEREBY DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
WASHINGTON THAT THE FOREGOING IS TRUE AND CORRECT.
Dated this ______ day of ___________, 202__, at ____________________, WA
_________________________________________________
(Name of Organization)
_________________________________________________
(Name and Title of Person Signing)
_________________________________________________
(Signature)
CERTIFICATION REGARDING INELIGIBLE CONTRACTORS
___________________________, certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any federal department or agency.
Where the bidder is unable to certify to any of the statements in this certification, such bidder
shall attach an explanation to this bid.
The bidder certifies or affirms the truthfulness and accuracy of the contents of the statement
submitted on or with this certification and understands that the provisions of 31 USC Section
3801, et seq., are applicable thereto.
Authorized Official Signature
Typewritten Name
Title of Authorized Official
Date
Company Name
City of Arlington Council Agenda Bill
Item: WS #2 Attachment B
COUNCIL MEETING DATE: March 23, 2026
Resolution for WSDOT Grant - Perimeter Fencing Improvement Project – Stage 2
Resolution
Airport; Lorene Robinson, Airport Operations Coordinator 360-403-3472 EXPENDITURES REQUESTED: $27,500 BUDGET CATEGORY: CIP BUDGETED AMOUNT: LEGAL REVIEW:
matching funds are available and authorized for the proposed grant project. Airport staff applied for state funding for the Perimeter Fencing Improvement Project – Stage 2 (request 2.5% WSDOT grant funding). The Perimeter Fencing Improvement Project – Stage 2 was budgeted and is now estimated to cost $1,100,000 for construction and construction administration (grant does not include non-eligible construction or design costs). Airport Staff will also submit a grant to the FAA for assistance in funding. Staff will return to City Council for approval of a construction administration contract and construction contract once construction bids are received.
Overlay Project, Perimeter Fencing Improvement Project – Stage 1, Airport Admin Building Solar Project, Runway 16/34 Mill and Overlay Project, Runway 11/29 Overlay Project, 2018 Seal Coat Project, 2018 Pavement Improvements Project, 2017 Taxiway Charlie Lighting & Signing Improvement Project (not awarded), Mound Area Taxi lane Project, Security Lighting Project, Emergency Generator Project, and the Taxiway Alpha Lighting Project.
to approve the resolution and authorize the Mayor to sign the resolution.”
RESOLUTION NO. 2026-xxx
A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON, CONFIRMING LOCAL
MATCHING FUND AVAILABILITY FOR WSDOT AVIATION AID GRANT FUNDING
WHEREAS, the Washington State Department of Transportation (WSDOT) provides grants
to local airports for capital projects; and
WHEREAS, WSDOT Aviation has indicated the potential for a grant in support of the
Arlington Municipal Airport application for a grant for the Perimeter Fencing Improvement
Project-Stage 2; and
WHEREAS, the grant requirements will include local matching funds for grants which are
approved;
NOW THEREFORE, the City Council of the City of Arlington does hereby resolve as follows:
1. City staff is authorized to apply for a WSDOT Aviation Aid grant for the sum of
$27,500 in support of the Perimeter Fencing Improvement Project – Stage 2;
2. The Mayor is hereby authorized to sign all documents required to accept any grants
which are received; and
3. The City supports the proposed project and will commit to the local match
requirement for any grants which are received through WSDOT as required by law.
ADOPTED BY THE CITY COUNCIL of the City of Arlington, at its regular meeting held
this 6th day of April, 2026.
CITY OF ARLINGTON
______________________________
Don E. Vanney, Mayor
ATTEST:
__________________________________
Wendy Van Der Meersche, City Clerk
APPROVED AS TO FORM:
___________________________________
Oskar Rey, City Attorney
City of Arlington Council Agenda Bill WS # 3 Attachment 3/23/2026
Acceptance of Grant Funds from Washington Military Department – State and Local Cybersecurity Grant
State and Local Cybersecurity Grant Program Agreement Face Sheet
Information Technology; Bryan Terry, Director 360-403-4610 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Washington Military Department in the amount of $100,000 for the purchase of new cyber security tools, to better protect City of Arlington data. Acceptance of this grant will trigger the necessity for a budget amendment at end of year.
The State and Local Cybersecurity Grant Program (SLCGP) provides funding to eligible entities to address cybersecurity risks and threats to information systems owned or operated by, or on behalf of, ALTERNATIVES:
ththe acceptance of a grant in the amount of $100,000 from the State of Washington Military Department
DHS-FEMA-SLCGP-FY24 Page 1 of 44 City of Arlington, E26-133
Washington Military Department
STATE AND LOCAL CYBERSECURITY GRANT PROGRAM AGREEMENT FACE SHEET
City of Arlington
238 N Olympic Ave
2. Grant Agreement Amount:
$100,000
E26-133
4. Subrecipient Contact, phone/email:
Bryan Terry, 425-299-7006
5. Grant Agreement Start Date:
December 13, 2024 6. Grant Agreement End Date:
May 31, 2027
7. Department Contact, phone/email:
Ben Olson, 253-512-7224 8. Unique Entity Identifier (UEI):
FFLLHCP2LNH2 311-001-370
Washington Military Department U.S. Department of Homeland Security
EMW-2024-CY-05188
12/13/2024 97.137 – 24SLCGP
$5,621,825 745C3 (State), 745C4 (Local-Rural), 745C5 (Local-Not Rural) / NZ 91-6001401
BY LEGISLATIVE DISTRICTS: 10
BY CONGRESSIONAL DISTRICTS:
18. Service Area by County(ies):
Snohomish Certified: ☒ N/A ☐ NO
☐ YES, OMWBE #_________
20. Agreement Classification ☐ Personal Services ☐ Client Services ☒ Public/Local Gov’t ☐☐☐☐ Contract ☒ Grant ☒ Agreement
☐ Intergovernmental (RCW 39.34) ☐ Interagency
☒ “To all who apply & qualify” ☐ Competitive Bidding
☐ Sole Source ☐ A/E RCW ☐ N/A
☐ Filed w/OFM? ☐ Advertised? ☐ YES ☐ NO
23. Subrecipient Type (check all that apply)
☐ Private Organization/Individual ☐ For-Profit
☒ Public Organization/Jurisdiction ☐ Non-Profit
☐ CONTRACTOR ☒ SUBRECIPIENT ☐ OTHER
24. PURPOSE & DESCRIPTION:
The goal of the Federal Fiscal Year (FFY) 2024 State and Local Cybersecurity Grant Program (24SLCGP) is to assist state, local, and territorial
(SLT) governments with managing and reducing systemic cyber risk. Strengthening cybersecurity practices and resilience of SLT
governments is an important homeland security mission and the primary focus of the SLCGP. Through funding from the Infrastructure
Investment and Jobs Act (IIJA), referred to as the Bipartisan Infrastructure Law (BIL), the SLCGP enables DHS to make targeted cybersecurity
investments in SLT government agencies to strengthen the security of critical infrastructure and improve the resilience of the services SLT
governments provide their communities..
The Department is the Recipient and Pass-through Entity of the 24SLCGP DHS Award Letter for Grant No. EMW-2024-CY-05188 (“Grant”),
which is incorporated in and attached hereto as Attachment C and has made a subaward of funds to the Subrecipient pursuant to this
Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement.
which are hereby incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions
(Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter (Attachment C), Work Plan (Attachments D), Budget (Attachment E),
Timeline (Attachment F); and all other documents and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed
upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject
order:
1. Applicable federal and state statutes and regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
WHEREAS, the parties have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT:
_________________________________________________
Signature Date
Seth Daniel Nickerson, Chief Financial Officer
Washington State Military Department
BOILERPLATE APPROVED TO FORM:
David Merchant 7/8/2025
Assistant Attorney General
_________________________________________________
Signature Date
Bryan Terry, IT Director
City of Arlington
APPROVED AS TO FORM (if applicable):
_________________________________________________
DHS-FEMA-SLCGP-FY24 Page 2 of 44 City of Arlington, E26-133
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel.
Bryan Terry Ben Olson
IT Director Program Coordinator
bterry@arlingtonwa.gov benjamin.olson@mil.wa.gov
425-299-7006 253-512-7224
Suzanne Soule Melissa Berry
Fiscal Analyst Program Manager
ssoule@arlingtonwa.gov melissa.berry@mil.wa.gov
360-403-3421 253-384-7226
Name General Information Title
Email Email preparedness.grants@mil.wa.gov Phone
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 24SLCGP, including, but not limited to, all criteria, restrictions, and requirements
of “The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2024
State and Local Cybersecurity Grant Program” (hereafter “the NOFO”) document, the DHS Award Letter for the
Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated
herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will
not hold the Department, the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for
the disbursement of 24SLCGP funds received under this Agreement casts the party receiving the
funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient also becomes a pass-through entity by making a subaward to a subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-
through entities of 24SLCGP funds, including, but not limited to, those contained in 2 CFR
200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
the 24SLCGP Program, including, but not limited to, all criteria, restrictions, and
requirements of the NOFO, the DHS Award Letter for the Grant in Attachment C, and the
federal regulations commonly applicable to DHS/FEMA grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all 24SLCGP
federal award funds provided to its subrecipients are used in accordance with applicable
DHS-FEMA-SLCGP-FY24 Page 3 of 44 City of Arlington, E26-133
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in this Agreement (Attachment C).
iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the
impact of conflicts of interest when making subawards, adhering to any applicable federal
or state statutes or regulations. Any real or potential conflicts of interest must be reported to
the Department in writing upon discovery
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional
documentation is required based on the applicable situation. As described in 2 CFR 200.414 and
Appendix VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies), documentation of
the rate must be submitted to the Department Key Personnel per the following:
A. More than $35 million, the approved indirect cost rate agreement negotiated with its
federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance with
Appendix VII of 2 CFR 200 requirements.
d. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent
(15%) or 15% of modified total direct costs or choose to negotiate a higher rate with the
Department. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should
consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as
now existing or amended, and federal maximum rates set forth at https://www.gsa.gov, and follow
the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be
reimbursed without prior written approval by Department Key Personnel. All international travel
requires prior FEMA approval.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reimbursements@mil.wa.gov no later than the due dates listed within the Timeline (Attachment
F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department and auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F). Waiving or missing deadlines serves as an
indicator for assessing an agency’s level of risk of noncompliance with the regulations,
requirements, and the terms and conditions of the Agreement and may increase required
monitoring activities. For waived or extended reimbursement due dates, all allowable costs
should be submitted on the next scheduled reimbursement due date contained in the Timeline.
Any request for a waiver or extension of a due date in the Timeline will be treated as a request
for Amendment of the Agreement. This request must be submitted to the Department Key
Personnel sufficiently in advance of the due date to provide adequate time for Department
review and consideration and may be granted or denied within the Department’s sole discretion.
DHS-FEMA-SLCGP-FY24 Page 4 of 44 City of Arlington, E26-133
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within the time period notated
in the Timeline (Attachment F), except as otherwise authorized by either (1) written amendment
of this Agreement or (2) written notification from the Department to the Subrecipient to provide
additional time for completion of the Subrecipient’s subproject(s). If funds are not required, the
Subrecipient shall notify the Department Key Personnel.
i. All costs for equipment and supplies must be incurred, and items received, before the Grant
Agreement End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will
prohibit the Subrecipient from being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among
solution area totals, as identified in the Budget (Attachment E), to exceed ten percent (10%) of
the Grant Agreement Amount. Any changes to solution area totals not in compliance with this
paragraph will not be reimbursed without approval from the Department.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING
a. Biannual reports must be submitted to Reimbursements@mil.wa.gov in the format provided by
the Department no later than the dates listed within the Timeline (Attachment F) in the format
provided by the Department.
b. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachments D) activities in the format provided
by the Department.
c. With the final reimbursement request, the Subrecipient shall submit to
Reimbursements@mil.wa.gov a final report in the format provided by the Department describing
all completed activities under this Agreement.
d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit Certification/FFATA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department’s Contracts Office will
request the Subrecipient submit an updated form at the beginning of each calendar year in which
the Subrecipient has an active agreement.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall comply
with 2 CFR 200.317 through 200.327, and all Washington State procurement statutes, when
procuring any equipment or supplies under this Agreement, 2 CFR 200.313 for management of
equipment, and 2 CFR 200.314 for management of supplies, to include, but not limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized
subrecipient to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient’s inventory system.
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iii. Inventory system records shall include:
A. Description of the property;
B. Manufacturer’s serial number, model number, or other identification number;
C. Funding source for the property, including the Federal Award Identification Number
(FAIN) (Face Sheet, Box 11);
D. Assistance Listings Number (Face Sheet, Box 13);
E. Who holds the title;
F. Acquisition date;
G. Cost of the property and the percentage of federal participation in the cost;
H. Location, use and condition of the property at the date the information was reported;
I. Disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
applicable, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physical inspection and those shown
in the records shall be investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of the equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well-maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department’s Key Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding $10,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
B. For Equipment:
1) Items with a current per-unit fair-market value of ten thousand dollars ($10,000) or
less may be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per-unit fair-market value in excess of ten thousand dollars
($10,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2)
and the Subrecipient shall notify Department Key Personnel to initiate approval by
the federal awarding agency.
DHS-FEMA-SLCGP-FY24 Page 6 of 44 City of Arlington, E26-133
C. Notify Department Key Personnel to initiate the disposition process by the federal
awarding agency.
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years
from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is
started before the expiration of the six-year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. Equipment purchases (those with a current per-unit fair market value in excess of $10,000)
must be identified and explained to the Department. Use, management, and disposition of such
equipment is subject to requirements outlined in 2 CFR 200.313. Before making such
purchases, the Subrecipient should analyze the cost benefits of purchasing versus leasing
equipment, especially those subject to rapid technical advances.
c. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
d. If funding is allocated to support emergency communications activities, the Subrecipient must
ensure that all projects comply with SAFECOM Guidance on Emergency Communications
Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical
standards that ensure and enhance interoperable communications.
e. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and
subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or service that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act
for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.327,
200.471, and Appendix II to 2 CFR 200. Recipients and subrecipients may use DHS/FEMA grant
funding to procure replacement equipment and services impacted by this prohibition, provided
the costs are otherwise consistent with the requirements of the Manual and the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
DHS-FEMA-SLCGP-FY24 Page 7 of 44 City of Arlington, E26-133
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
f. The Subrecipient must pass through equipment and supply management requirements that meet
or exceed the requirements outlined above to any subrecipient to which the Subrecipient makes
a subaward of federal award funds under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/grants/guidance-tools/environmental-historic all of which are incorporated
in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including, but
not limited to, construction of communication towers; modification or renovation of existing
buildings, structures, and facilities; installation of sonar system; or new construction, including
replacement of facilities, must participate in the DHS/FEMA EHP review process prior to project
initiation. Modification of existing buildings, including minimally invasive improvements such as
attaching monitors to interior walls, and training or exercises occurring outside in areas not
considered previously disturbed also require a DHS/FEMA EHP review before project initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
completed and FEMA approval must be received by the Subrecipient before any work is
started for which reimbursement will be later requested. Expenditures for projects started
before completion of the EHP review process and receipt of approval by the Subrecipient will not
be reimbursed.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327
and as specified in the General Terms and Conditions (Attachment B, A.10).
a. For all contracts expected to exceed the simplified acquisition threshold, per 2 CFR 200.1, the
Subrecipient must notify the Department. The Department may request pre-procurement
documents, such as request for proposals, invitations for bids and independent cost estimates.
This requirement must be passed on to any subrecipient to which the Subrecipient makes a
subaward, at which point the Subrecipient will be responsible for requesting and reviewing pre-
procurement documents.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR 200.1,
the Subrecipient must submit justification to the Department for review and approval. This
requirement must be passed on to any subrecipient to which the Subrecipient makes a subaward,
at which point the Subrecipient will be responsible for reviewing and approving sole source
justifications to any subrecipient to which Subrecipient makes any award.
c. The Subrecipient as well as its contractors and subcontractors must comply with the Build
America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure Investment
and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive Order 14005, Ensuring
the Future is Made in All of America by All of America’s Workers. BABAA requires any
infrastructure project receiving federal funding must ensure:
i. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from initial melting stage through the application of coatings,
occurred in the United States.
ii. All manufactured products must be produced in the United States. For a manufactured
product to be considered produced in the United States, the cost of the components of the
DHS-FEMA-SLCGP-FY24 Page 8 of 44 City of Arlington, E26-133
manufactured product that are mined, produced, or manufactured in the United States
must be greater than 55% of the total cost of all minimum amount of domestic content of
manufactured product, unless subject to another standard.
iii. All construction materials are manufactured in the United States. This means that all
manufacturing processes for construction material occurred in the United States.
Additionally, applicable infrastructure projects are subject to domestic preference requirements.
A domestic preference does not apply to non-infrastructure spending under an award that also
includes a covered project. A domestic preference applies to an entire infrastructure project, even
if it is funded by both federal and non-federal funds under one or more awards.
i. Domestic preferences under BABAA only apply to articles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construction site and removed at or before the completion of the infrastructure project. Nor
does a domestic preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of or permanently affixed to the structure.
ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures,
facilities, and equipment for, in the United States, roads, highways and bridges; public
transportation; dams, ports, harbors and other maritime facilities; intercity passenger and
freight railroads; freight and intermodal facilities; airports; water systems, including
drinking water and wastewater systems; electrical transmission facilities and systems;
utilities; broadband infrastructure; and buildings and real property. Infrastructure includes
facilities that generate, transport, and distribute energy.
iii. The Subrecipient’s contractors and their subcontractors who apply or bid for an award for
an infrastructure project subject to the domestic preference requirement in the BABAA
shall file a required certification to the Subrecipient with each bid or offer for an
infrastructure project, unless a domestic preference requirement is waived by FEMA.
Contractors and subcontractors must certify that no federal financial assistance funding
for infrastructure projects will be provided unless all the iron, steel, manufactured projects,
and construction materials used in the project are produced in the United States. BABAA,
Pub. L. No. 117-58, §§ 70901-52. Contractors and subcontractors shall also disclose any
use of federal financial assistance for infrastructure projects that does not ensure
compliance with BABAA domestic preference requirement. Such disclosures shall be
forwarded to the Subrecipient who will forward them to the Department who, in turn, will
forward the disclosures to FEMA. The Build America, Buy America Act Self-Certification
form is included herein as Attachment G.
If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact the
Department Key Personnel to determine the requirements. All waiver requests must include a
detailed justification for the use of goods, products, or materials mined, produced, or
manufactured outside the United States and a certification that there was a good faith effort to
solicit bids for domestic products supported by terms included in requests for proposals, contracts,
and nonproprietary communications with potential suppliers.
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department’s monitoring activities is to ensure that subrecipients receiving federal pass-
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit Certification/FFATA Form. Reporting
requirements are referenced in section 3.d.
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c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings (e.g., agendas, sign-in sheets, meeting minutes), e-
mails, and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan, Budget, and federal requirements;
v. Observation and documentation of Agreement-related activities, such as exercises, training,
events, and equipment demonstrations; and
vi. On-site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for
any subrecipient to which the Subrecipient makes a subaward as a pass-through entity under this
Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a Corrective Action Plan.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, which requires that subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Pursuant to FEMA Policy FP-256-23-
001 (www.fema.gov/sites/default/files/documents/fema_)policy-language-access.pdf) this
requirement applies to anyone awarded FEMA funding. Complying with the requirement to
provide meaningful access for persons with LEP may entail providing language assistance
services, including oral interpretation and written translation. Executive Order 13166, Improving
Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires
federal agencies to issue guidance to recipients, assisting such organizations and entities in
understanding their language access obligations. DHS published the required recipient guidance
in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons,
76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as
how a recipient can determine the extent of its obligation to provide language services, selecting
language services, and elements of an effective plan on language assistance for LEP persons.
For additional assistance and information regarding language access obligations, please refer to
the DHS Recipient Guidance at https://www.dhs.gov/guidance-published-help-department-
supported-organizations-provide-meaningful-access-people-limited and additional resources on
https://www.lep.gov.
b. Subrecipients are encouraged to perform and document their analysis of the most appropriate
language assistance services necessary to ensure a LEP individual has meaningful access to
the Subrecipient’s programs and activities. The analysis should consider:
i. The number or proportion of LEP individuals eligible to be served or likely encountered by the
program
ii. The frequency with which LEP individuals come in contact with the program
iii. The nature and importance of the program, activity, or service provided by the program to
people’s lives
iv. The resources available to the program and costs
B. SLCGP SPECIFIC REQUIREMENTS
DHS-FEMA-SLCGP-FY24 Page 10 of 44 City of Arlington, E26-133
1. The Subrecipient must use SLCGP funds only to perform tasks as described in the Work Plan
(Attachments D) and the Subrecipient’s approved application for funding incorporated into this
Agreement.
2. Subrecipients are required to annually complete the Nationwide Cybersecurity Review (NCSR)
https://www.cisecurity.org/ms-isac/services/ncsr, a free, anonymous, annual self-assessment
designed to measure gaps and capabilities of a SLT’s cybersecurity programs to benchmark and
measure progress of improvement in their cybersecurity posture. Due dates are included in the
Timeline (Attachment F). For more information, visit Nationwide Cybersecurity Review (NCSR)
(cisecurity.org).
3. Subrecipients are required to participate in free cyber hygiene services, specifically vulnerability
scanning and web application scanning. To register for these services, email
vulnerability@cisa.dhs.gov with the subject line “Requesting Cyber Hygiene Services – SLCGP” to
get started. Indicate in the body of your email that you are requesting this service as part of the
SLCGP. For more information, visit CISA’s Cyber Hygiene Information Page.
4. Subrecipients may retain a maximum of up to five percent of the Grant Agreement Amount for
management and administration (M&A) activities, directly relating to the management and
administration of SLCGP funds, such as financial management and monitoring.
C. DHS TERMS AND CONDITIONS
As a subrecipient of 24SLCGP funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 24SLCGP Award Letter and its incorporated documents for the Grant, which are
incorporated in and made a part of this Agreement (Attachment C).
DHS-FEMA-SLCGP-FY24 Page 11 of 44 City of Arlington, E26-133
Attachment B
Washington Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. “Agreement” means this Grant Agreement.
b. “Department” means the Washington Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a Subrecipient
under this Agreement.
c. “Monitoring Activities” means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
d. “Subrecipient” when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of “Subrecipient” is the same as in 2 CFR 200.1 for
all other purposes.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Department in advance of delivery and
invoicing of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient’s project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE “ADA” 28 CFR Part
35.
Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunication. If the ADA does not apply to the
Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the
Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its
inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter,
amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
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A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management-
division/grants/requiredgrantforms. Any such form completed by the Subrecipient for this Agreement shall
be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in “covered
transactions” by any federal department or agency. “Covered transactions” include procurement
contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries’ “Debarred Contractor List”
(https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services’ “Debarred Vendor List”
(http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/Vendor-Debarment.aspx).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
DHS-FEMA-SLCGP-FY24 Page 13 of 44 City of Arlington, E26-133
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address
administrative, contractual, or legal remedies in instances where contractors violate or
breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
“Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and
implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor.”
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction”). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or Subrecipient must
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be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that “funding agreement,” the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials – As required by 2 CFR 200.323, a subrecipient that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
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$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94–163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 “Strengthening Buy-American Preferences for
Infrastructure Projects,” and as appropriate and to the extent consistent with law, the
Subrecipient should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub-award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department reserves the right to review the Subrecipient’s procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department’s or the Subrecipient’s responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
A.13 LEGAL RELATIONS
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It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department’s Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties’ Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a “Termination for Cause” without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under “Amendments and Modifications” to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
applicant for employment because of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
mental, or physical handicap. This requirement does not apply, however, to a religious corporation,
DHS-FEMA-SLCGP-FY24 Page 17 of 44 City of Arlington, E26-133
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, color, sex, sexual orientation religion,
national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of
any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify,
and hold the Department, the state of Washington, and the United States government harmless from any
and all causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department’s name is mentioned, or language used from
which the connection of the Department’s name may, in the Department’s judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA’s financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA’s views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
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Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the “records”).
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys’ fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Subrecipients of a federal award, that expend $1,000,000 or more in one fiscal year of federal funds from
all sources, direct and indirect, are required to have a single or a program-specific audit conducted in
accordance with 2 CFR Part 200 Subpart F. Subrecipients that spend less than $1,000,000 a year in
federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part
200 Subpart F. As defined in 2 CFR Part 200, the term “subrecipient” means an entity that receives a
subaward from a pass-through entity to carry out part of a Federal award.
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Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor’s Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient’s fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
OR
Contracts.Office@mil.wa.gov
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient’s failure to comply with said audit requirements may result
in one or more of the following actions in the Department’s sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the state of Washington, including, but not
limited to, Workers’ Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right.
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of "no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
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A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the
Department reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any other rights and
remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department’s discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient’s liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient’s control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
DHS-FEMA-SLCGP-FY24 Page 21 of 44 City of Arlington, E26-133
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women’s Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and
encourage minority-owned and women-owned business enterprises who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract.
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBE’s): 10% and Woman’s Business Enterprises (WBEs): 6%.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any
suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County,
Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the
courts of the state of Washington. Provides, that if the Subrecipient is a federally recognized Indian Tribe,
the parties agree that, in the event either party to this Agreement commences any suit relating to or
arising from the Agreement, the United States District Court for the Western District of the State of
Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal
subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited
purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of
DHS-FEMA-SLCGP-FY24 Page 22 of 44 City of Arlington, E26-133
Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston
County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This
limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any
other person or entity, and the Tribe does not waive its immunity with respect to any action brought by,
or on behalf of, any other entity or person.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-SLCGP-FY24 Page 23 of 44 City of Arlington, E26-133
Attachment C
24SLCGP Award Letter
EMW-2024-CY-05188
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// due to new system inclusion of information without context, pages 3-7 not included – available on request //
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Attachment D
WORK PLAN
FY 2024 State and Local Cybersecurity Grant Program
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement, funded by SLCGP and required match funding, and subsequently approved by the Washington
SLCGP Planning Committee and CISA/FEMA, and determined allowable by the SLCGP Program Manager.
PROJECT #1 TITLE Backup Server/Ransomware detection and Mitigation
PROJECT DESCRIPTION
We are seeking funding to implement Rubrik's or similar backup and data management system, aiming to significantly
enhance Arlington's IT infrastructure. Our goal is to advance our data protection capabilities by integrating
sophisticated threat detection and mitigation features. We plan to integrate Rubrik or a similar product seamlessly
into our existing setup, creating comprehensive policies around backup frequency, retention, and data recovery.
This project focuses on enhancing rather than replacing our current systems. Key activities involve installing Rubrik or
similar and smoothly transitioning our existing backup data to ensure continuity. Notably, Rubrik offers automatic
anomaly detection to quickly identify potential threats and detailed scanning to locate vulnerabilities and corrupted
files. With financial support from this grant, we can effectively implement these enhancements, ensuring that
GAP BEING ADDRESSED
malware in files during the backup process. While Veeam is great at doing backups, it doesn't verify whether the files
are malware-free. This is a significant issue, especially during restoration, because it increases the risk of accidentally
bringing malware back into our systems without checks for malware and data integrity.
Rubrik solves these problems by adding advanced features to detect threats and ensure data integrity. It uses
metadata analysis to flag suspicious activity that could indicate malware in backup files. Its bit-level scanning detects
and isolates malware, ensuring it's not part of the backups. Plus, Rubrik offers immutable backups, which means that
once files are backed up, they can't be altered, so only clean files get restored. This minimizes the chance of
reinfecting our systems and greatly improves data security and overall resilience.
Rubrik addresses these deficiencies by integrating advanced threat detection and data integrity features. This solution
encompasses anomaly detection through metadata analysis, allowing the detection of anomalous behavior indicative
of malware in backup files. The bit-level vulnerability scanning capability ensures that malware is detected and
isolated, preventing its inclusion in backups. Additionally, Rubrik provides immutable backups, ensuring that files
remain untampered once backed up. This ensures that only clean files are restored, mitigating the risk of
reintroducing infected files into the system and significantly enhancing data security and overall operational
IMPACT
fixing our current gaps with spotting malware and ensuring data stays intact during backups. It’ll make a huge
difference right away by helping us catch and quarantine any malware-infected files before they get restored, keeping
our IT systems safe and sound. With this enhanced protection, we’ll be much better equipped to handle cyber threats,
cutting down the risk of disruptions and ensuring that essential public services keep running smoothly, despite these
OUTCOME
setup, which means less worry about cyber threats and a boost in overall safety. This upgrade will be great news for
everyone involved—city departments, IT staff, and residents—because it means better data protection and
confidence that our information stays clean and uncorrupted. The system will help shield us from malware getting
DHS-FEMA-SLCGP-FY24 Page 41 of 44 City of Arlington, E26-133
key improvement will be Rubrik's ability to spot and isolate malware infections both while backing up and during
restoration, leading to a more secure and reliable environment for city operations.
DHS-FEMA-SLCGP-FY24 Page 42 of 44 City of Arlington, E26-133
Attachment E
BUDGET
FY 2024 State and Local Cybersecurity Grant Program
The purpose of this attachment is to identify how the funding is budgeted per the identified activities in the
Work Plan. If funding is identified as not being required, contact the Department Key Personnel as soon as
possible so funding can be reallocated.
City of Arlington WA
AGREEMENT AMOUNT $100,000
PR
O
J
E
C
T
#
1
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE M&A
Salaries & Benefits $0 $0 $0 $0 $0 $0
$0
Travel/Per Diem $0 $0 $0 $0 $0 $0
$0
Passthrough $0 $0 $0 $0 $0 $0
$0
Equipment $100,000 $100,000
SUBTOTAL $0 $0 $100,000 $0 $0 $0 $100,000
Indirect $0
TOTAL
DHS-FEMA-SLCGP-FY24 Page 43 of 44 City of Arlington, E26-133
Attachment F
TIMELINE
FY 2024 State and Local Cybersecurity Grant Program
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Department. Both the Department and the
Subrecipient shall monitor adherence with the dates below.
DATE TASK
December 13, 2024 Grant Agreement start date
July 15, 2026 Submit Progress Report
* time period 12/13/2024 - 6/30/2026
January 5, 2027 Submit Progress Report
* time period 7/1/2026 - 12/31/2026
DHS-FEMA-SLCGP-FY24 Page 44 of 44 City of Arlington, E26-133
Attachment G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The Subrecipient’s contractors and subcontractors must sign and submit the following certification to the next
tier, with the Subrecipient forwarding to the Department Key Personnel for each bid or offer for an
infrastructure project that has not been waived by a BABAA waiver.
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for “infrastructure”
projects is provided “unless all of the iron, steel, manufactured products, and construction materials used in the
project are produced in the United States.” Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured
products, and construction materials used in this contract are in full compliance with the BABAA requirements
including:
1. All iron and steel used in the project are produced in the United States. This means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the United
States. For a manufactured product to be considered produced in the United States, the cost of the
components of the manufactured product that are mined, produced, or manufactured in the United States
is greater than 55% of the total cost of all components of the manufactured product, unless another
standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation.
3. All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
“The [Contractor or Subcontractor], ______________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for
False Claims and Statements, apply to this certification and disclosure, if any.”
City of Arlington Council Agenda Bill WS #4 Attachment 3/23/2026
Dark Fiber Lease Agreement – North County Regional Fire Authority (NCRFA)
Lease Agreement
Information Technology; Bryan Terry, Director 360-403-4610 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Authority (NCRFA) for the lease of fiber to two locations in the City of Arlington. These locations are Station 46 – 137 MacLeod Ave, and Station 48 – 4228 Airport Blvd. The lease of this fiber gives NCRFA connectivity to the City of Arlington’s Data Center where they will connect to the Snohomish County fiber network for access to the internet and Sno911 resources.
These sites have been connected to city fiber and other connectivity methods provided by the City of Arlington prior to the merger with North County Regional Fire Authority. This dark fiber lease ALTERNATIVES:
thauthorize the Mayor to sign the Dark Fiber Lease agreement with North County Regional Fire Authority,
Page 1 of 8
DARK FIBER LEASE AGREEMENT
This Dark Fiber Lease Agreement ("Agreement") is made by and between the City of Arlington,
a Washington municipal corporation, hereafter "City" or "Lessor," and North County Regional
Fire Authority, a Washington fire authority, hereafter "Lessee," jointly referred to as "Parties."
RECITALS
A. The City owns and/or controls a fiber optic communication system including strands of fiber
optic cable, hardware, equipment, and access locations and rights related thereto (“Dark Fiber
System”).
B. Lessee is a public agency and seeks to use a portion of the Dark Fiber System.
C. The Parties desire to enter into this Agreement for the purpose of establishing the rights and
responsibilities for Lessee’s use of City dark fiber and related facilities.
AGREEMENT
NOW, THEREFORE, in consideration of the following terms, conditions and covenants, Lessor
and Lessee agree as follows:
1. Grant of Lease. Subject to the terms and conditions herein, Lessor hereby grants to Lessee,
and Lessee hereby accepts, a lease authorizing the use of the Dark Fiber system as follows:
a. The City will make available to Lessee the dark fiber strand(s) and Route described
in Exhibit A. “Fiber” means City-owned, un-activated fiber optic line, expressed
by the number of fiber strands, between two specified locations that has no attached
optronics or electronics.
b. Demarcation point(s) may be either (a) patch panel handoff in a City facility or (b)
splice handoff at a vault/handhole/splice enclosure, as specified in Exhibit A. Each
demarcation point listed in Exhibit A is a billable demarcation point for purposes
of Section 8.
2. Restrictions on Use.
2.1 The Dark Fiber system shall be used solely for Lessee’s governmental purposes. Lessee
shall not resell or provide telecommunications services to the general public using the Fiber.
2.2 Except with Lessor's prior written consent on such terms and conditions as Lessor shall,
in its sole discretion, require or approve or as otherwise set forth herein, Lessee shall not sublease,
subcontract, delegate, or assign the rights set forth in this Agreement with respect to the Dark Fiber
system. For the avoidance of doubt, (a) Lessee shall be entitled to assign its rights and delegate
its obligations under this agreement to an affiliate without such written consent of the Lessor and
(b) no equity sale, merger, change of control or sale of assets of or by Lessee shall be deemed to
be an “assignment.” Lessee shall provide the City with written notice within 5 business days of
such affiliate assignment, equity sale, merger, change of control or sale of assets.
Page 2 of 8
2.3 Lessee may retain a third-party internet service provider and/or contractor (the
“Provider”) to light, operate, monitor, and maintain Lessee’s electronics and services over the
Fiber, provided that (a) Provider obtains no property interest or independent right to use City Fiber;
(b) Provider may not resell, lease, or commercialize the Fiber; and (c) may not undertake any work
on the Dark Fiber system that would impact any City own facilities without the City’s prior written
approval.
3. Ownership. The Dark Fiber will remain the property of Lessor and will never be deemed a
fixture to any real property owned by Lessee or any third party. Lessor and Lessee will each retain
title to all of their respective equipment, electronics and facilities used in relationship to this
Agreement. Neither this Agreement nor the lease granted hereunder shall constitute an assignment
of any of Lessor's rights to use unleased Dark Fiber strands or the public or private property in
which unleased Dark Fiber strands are located.
4. Acceptance of Dark Fiber. Lessee may test the Dark Fiber System prior to acceptance to ensure
it performs in such a manner that will enable Lessee to deliver the Lessee's Services. Such testing
may be conducted by a qualified third party designated by Lessee. Lessee will notify Lessor of its
acceptance or any performance deficiencies found in the Dark Fiber. In the event that testing
reveals any deficiencies in the Dark Fiber, Lessor may permit Lessee to make necessary repairs to
correct such deficiencies within 10 days of receipt by the Lessor of the notice or Lessee may
terminate this Agreement.
5. Maintenance. Each Party is responsible for maintenance and repair of fiber optic infrastructure
on their respective side of Demarcation Points.
5.1 Lessor is capable of providing fiber optic maintenance and repair services. Where
desired and when possible, the Lessor is willing to provide these services to the Lessee at cost.
6. Relocation. The Parties agree that this Agreement shall not be construed as limiting or
interfering with the Lessor's right to manage, control, construct, locate, maintain and/or use its
Dark Fiber; other City facilities; the public right-of-way; and/or any public or private property in
which the Dark Fiber is located. With respect to relocation, Lessee shall be responsible for making
the proposed relocation and for covering costs and expenses of relocating the Dark Fiber for the
purpose of this Section 6 after Lessee provides 10 days’ advance written notification to Lessor,
which shall cooperate with Lessee to minimize disruption.
7. Term.
7.1 Term. The term of this Agreement shall become effective on the Effective Date and
shall continue in effect for a period of 5 years (the "Initial Term") or until terminated in accordance
with the provisions of Section 7.3 or, if applicable, Section 12.8. This Agreement may be extended
in one-year increments for a total of 10 additional years, or as otherwise agreed by the Parties (each
increment an "Extension Term").
Page 3 of 8
7.2 Renewal Terms. At least 90 days prior to expiration of the Initial Term, a Party may
deliver written notice of intent to renew this Agreement. The notice shall propose the period and
terms of renewal. The Party receiving the notice shall within 10 days of delivery respond by stating
its intent to renew this Agreement. Thereafter, the Parties shall negotiate the Extension Term in
good faith. No response by the party receiving the notice shall be deemed a refusal to extend this
Agreement.
7.3 Termination. This Agreement may be terminated as follows: (a) either Party may
terminate this Agreement if the other Party breaches any provision of this Agreement and fails to
cure such breach within 30 days after the date on which the defaulting Party receives written notice
of default from the non-defaulting Party; or (b) the City may terminate this agreement subject to
the process specified in Section 12.8.
7.4 Effects of Termination. Upon termination of this Agreement, all rights in the Dark
Fiber System granted to Lessee shall automatically revert to Lessor, and Lessee shall have no
further rights in, and shall immediately cease all use of, the Dark Fiber System. At such time,
Lessee will have a reasonable time period but not less than 90 days from the date of termination
to remove its equipment and facilities and the City will cooperate in any necessary transition.
8. Monthly Fee; Annual Adjustment by Notice.
8.1. Monthly Fee. Lessee shall pay to City a fee of $150.00 per demarcation point per
month. The number and location of demarcation points shall be as listed in Exhibit A. Fees shall
be billed monthly and are due within thirty (30) days of invoice.
8.2. Annual Fee Adjustment by Notice; Effective January 1. On an annual basis during
the Initial Term, Lessor will review the Lease Fee currently charged and may adjust the Lease Fee,
either up or down, to reflect an amount no more than necessary for the City to recoup its actual,
documented direct costs in connection with the use of the Dark Fiber and no less than necessary
to prevent the City from suffering a loss arising from its actual, documented direct costs incurred
in connection with the use of the Dark Fiber. Lessor may solicit input from Lessee to negotiate, in
good faith, a fair and appropriate Lease Fee. Lessor shall provide Lessee 60 days' written notice
prior to adjusting the Lease Fee.
8.3. Proration for Demarcation Point Changes. If the Parties amend Exhibit A to add or
remove demarcation point(s) effective mid-month, the monthly fee shall be prorated based on the
number of days the demarcation point(s) are listed in Exhibit A during that month.
9. Security. Each Party is responsible for the security of its own systems and traffic. Lessee is
encouraged to use encryption for sensitive data commensurate with its risk assessment and legal
obligations.
10. Public Records. The Parties acknowledge that this Agreement and any records related to this
Agreement may be subject to disclosure under Chapter 42.56 RCW.
11. Liability; Indemnification; Insurance.
Page 4 of 8
11.1 Indemnification by Lessee. To the extent permitted by law, Lessee shall indemnify,
defend and hold harmless the City, its elected and appoints officials, officers, agents, and
employees from any action, claim, damage, loss, liability, cost or expense, including reasonable
court costs and attorneys' fees and expenses (collectively, “Claims”), to the extent that such Claims
arise out of or relate to:
(a) The negligence or willful misconduct of Lessee, its agents, or employees
resulting in any bodily injury or death to any person, or loss, disappearance or damage to
tangible or intangible property;
(b) Any failure of Lessee, its agents or employees to comply with applicable laws,
rules or regulations.
(c) Any Lessee Indemnifying Party’s infringement, misuse, or misappropriation of
any third-party intellectual property rights.
The City shall give the Lessee written notice of any claim or of the commencement of any
action, suit or other proceeding covered by the indemnity in this Section. If a Claim arises, the City
or any other indemnified party shall provide the Lessee with reasonable information and assistance
to help the Lessee to answer and defend Claims at Lessee's expense. The City or any other
indemnified party may employ separate counsel and participate in the defense of any Claim at its
own expense.
11.2 Indemnification by Lessor. To the extent permitted by law, Lessor shall indemnify,
defend and hold harmless Lessee, its affiliates, and any directors, officers, agents and employees
acting in an official capacity from any action, claim, damage, loss, liability, cost or expense,
including reasonable court costs and attorneys' fees and expenses (collectively, “Claims”), to the
extent that such Claims arise out of or relate to:
(a) The negligence or willful misconduct of City, its elected and appoints officials,
officers, agents, and employees acting in an official capacity (each a “Lessor Indemnifying
Party”) resulting in any bodily injury or death to any person, or loss, disappearance or
damage to tangible or intangible property;
(b) Any Lessor Indemnifying Party’s infringement, misuse, or misappropriation of
any third-party intellectual property rights.
(c) Breach of any obligations by any Lessor Indemnifying Party under the
Agreement.
The Lessee shall give the City written notice of any claim or of the commencement of any action,
suit or other proceeding covered by the indemnity in this Section 11. If a Claim arises, the Lessee
shall provide the City with reasonable information and assistance to help the City to answer and
defend Claims at the City's expense. The Lessee may employ separate counsel and participate in
the defense of any Claim at its own expense.
11.3 Insurance.
Page 5 of 8
(a) Throughout the term of this Agreement, the Lessee shall, at its own cost and
expense, maintain comprehensive general liability and automobile liability insurance either
through obtaining private coverage or via a risk pool. Lessee shall provide the Lessor
certificates of said insurance designating Lessor as an additional insured, or a coverage
letter indicating sufficient coverage to meet the requirements herein.
(b) Such policy or policies shall permit $1,000,000.00 of general liability coverage
per occurrence, and $3,000,000.00 in the annual aggregate. Such policy or policies shall
be non-cancelable except upon 2 days prior written notice to the Lessor.
12. Miscellaneous Provisions.
12.1 Severability. If any section, sentence, clause or phrase of this Agreement should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this Agreement. In the event that any of the provisions of the Agreement are
held to be invalid by a court of competent jurisdiction, the City reserves the right to reconsider the
grant of the Agreement and may amend, repeal, add, replace or modify any other provision of the
Agreement, or may terminate the Agreement.
12.2 Dispute Resolution.
(a) Notice of Dispute. If either Party has a dispute under this Agreement, it shall
provide written notice to the other Party. The notice shall provide a brief description of
the dispute.
(b) Meet and Confer. Following delivery of notice to the other Party, the Parties
shall, within 7 business days from the date the notice is delivered, meet and confer to
discuss and attempt, in good faith, to resolve the dispute.
(c) Judicial Remedies. If the Parties fail to achieve resolution of the dispute in the
above manner, either Party may then pursue any available judicial remedies. The
prevailing Party in any such action shall be entitled to its attorneys' fees and costs.
12.3 Notice. Any notice or information required or permitted to be given by or to the
Parties under this Agreement shall be deemed delivered on the day it is sent to the following
addresses unless otherwise specified, in writing:
LESSOR
Bryan Terry
Director of Information Technology
238 N. Olympic Ave
Arlington WA 98223
LESSEE
David Kraski
Fire Chief
8117 267th ST NE
Stanwood WA 98292
Page 6 of 8
238 N. Olympic Ave
Arlington, WA 98223
legal@arlingtonwa.gov
12.4 Choice of Law/Venue. This Agreement shall be governed by and construed under
Washington State laws. Any litigation between Lessor and Lessee arising under or regarding this
Agreement shall occur, if in the state courts, in the Snohomish County Superior Court, and if in
the federal courts, in the United States District Court for the Western District of Washington
12.5 Non-Waiver. Lessee shall not be relieved of its obligations to comply with any of the
provisions of this Agreement by reason of any failure of the Lessor to enforce prompt compliance,
nor does the Lessor waive or limit any of its rights under this Agreement by reason of such failure
or neglect.
12.6 Entire Agreement and Effect. This Agreement constitutes the entire understanding
and agreement between the Parties as to the subject matter herein and no other agreements or
understandings, written or otherwise, related to this subject-matter shall be binding upon the
Parties upon execution and acceptance hereof.
12.7 Conflict. This Agreement supersedes, affirms and governs previous rights or claims
of Lessee to occupy the City's rights-of-way. If any term of this Agreement shall directly conflict
with the code, ordinances, resolutions, rules, permits, licenses, leases, policies or standards of the
City, the terms of this Agreement shall control and govern.
12.8 Forfeiture of Lease. The City reserves the right to terminate and cancel this
Agreement and all rights and privileges of the Lessee hereunder in the event that the Lessee: (i)
violates any provision of this Agreement or any rule, order, or determination of the City Council
made pursuant to this Agreement and fails to cure same within 60 days after receiving written
notice; or (ii) becomes insolvent, unable to pay its debts, or is adjudged to be bankrupt. Any
termination and cancellation of the Lease by the City shall be by ordinance duly adopted only after
60 days' notice to the Lessee. Lessee shall be provided an opportunity to present information at an
open public meeting before the City Council prior to any action by the City Council, including
termination.
12.9 Counterparts. This Agreement may be signed in counterparts and, if so signed, shall
be deemed one integrated document.
12.10 No Third Party Rights. Nothing in this Agreement shall be construed to create any
rights in or duties to any third party, nor any liability to or standard of care with reference to any
third party.
12.11 Administration. This Agreement will be jointly administered by the Lessee and the
City. This Agreement does not create any separate legal or administrative entity. The City’s
Page 7 of 8
Information Technology Director and the Authorities Fire Chief, respectively, shall receive and
give all notices, approvals, reports and documents under this Agreement.
12.12 Financing; Budget. This Agreement does not contemplate joint financing of the
activities within its scope, nor does it contemplate a joint budget.
12.13 Filing/Posting. In accordance with RCW 39.34.040, this Agreement will be filed
with the Snohomish County Auditor or otherwise posted/made available for public inspection as
permitted by law.
IN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement, as of the
latest date it is fully executed.
CITY OF ARLINGTON
By: _______________________________
Name/Title: ________________
Date: _____________________
[LESSOR NAME]
By: _______________________________
Date: ____________
Name/Title: _________________________
Attest: _____________________________
City Clerk
Approved as to Form: ________________
City Attorney
Page 8 of 8
EXHIBIT A — ROUTE; STRANDS; DEMARCATION POINTS
Demarcation # 1 – Fire Station 46 – 137 N MacLeod Ave, Arlington WA 98223
• City will provide 2 strands of Dark Fiber back to data center located at 110 E 3rd Street,
Arlington WA 98223
Demarcation # 2 – Fire Station 48 – 4228 Airport Blvd. Arlington WA 98223
• City will provide 2 strands of Dark Fiber back to data center located at 110 E 3rd Street,
Arlington WA 98223
City of Arlington Council Agenda Bill WS # 5 Attachment March 23, 2026 Change Order No 2 to American Ramp Company contract for Jensen Pump Track Phase 2
American Ramp Company Change Order 2
Public Works; Jim Kelly, Public Works Director EXPENDITURES REQUESTED: $94,436.00 BUDGET CATEGORY: Park Improvement (Rotary Donations) BUDGETED AMOUNT: $456,600.00 LEGAL REVIEW: DESCRIPTION: Change Order for Phase 2 Pump Track construction of Jensen Pump Track Phase 2.
After being a vital participant in the Haller Park Splash Pad project, the Rotary Club of Arlington sought to provide another recreational family project that would benefit the Arlington Community. Rotary discussed several options with the City and both agreed that the construction of a pump track at Jensen Park would be an excellent contribution to the community. The City and Rotary planned for a two-track facility, one track would be for junior or beginning pump track riders and the other a track for more experienced riders. Funding only allowed for the design and construction of the more experienced track, so the City entered into a contract with American Ramp Company for the design and construction of a single-track facility. Additional funding was received from the Stillaguamish Tribe of Indians and we would now like to amend the contract for a two-track facility. ALTERNATIVES: Approve Change Order for Phase 2 with American Ramp Company Remand to staff for further evaluation
Workshop; discussion only. At the April 6th Council Meeting, the recommended motion will be: “I move to approve Change Order 2 to the American Ramp Company contract for construction of Phase 2 of the Jensen Pump Track and authorize the Mayor to sign the change order.
City of Arlington Council Agenda Bill WS # 6 Attachment March 23rd Meeting February 2026 Financial Report
Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements
Finance; Shelby Burke, Finance Director EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION:
ALTERNATIVES:
February 2026 Financial Report – Shelby Burke,
Finance Director
1
Sales Tax Revenue:
Represents 27% of the General Funds budgeted revenues.
Sales Tax Revenue Trends (YTD January and February)
2026: An 11% increase over 2025.
2025: A 1.7% increase over 2024.
2024: A further 21% decline from 2023.
2023: A 21% decline compared to 2022.
2022: Revenues increased steadily by 70% compared to 2021 due to the large
construction project for the Amazon facility.
The 2026 budgeted revenue for sales tax reflects a 5% increase compared to the 2025
budget. This projection was established during the 2024 budget development cycle
and may not fully align with current economic conditions. To date we are
experiencing an 11% increase compared to 2025 but this is only based on 2 months of
the budget to date.
In 2025, actual collections fell short of the budgeted amount, and achieving the 2026
target may present challenges. However, recent trends indicate positive momentum,
particularly in services and construction sales tax categories, as well as overall year-
over-year growth. These improvements suggest that meeting the 2026 revenue
target is possible, though not guaranteed.
Sales Tax
Year-To-Date Feb-26 Jan-26
Actual 735,758.53 641,342.43
Total 1,377,100.96 641,342.43
Budget 8,510,606.00 8,510,606.00
(over)/under 7,133,505.04 7,869,263.57
Percent 16.18% 7.54%
GENERAL FUND
2
Sales Tax Revenue Trends (February revenue collected in December)
2026: An 11% increase over 2025.
2025: A 3% increase over 2024.
2024: A 17% decline from 2023.
2023: A 34% decline compared to 2022.
2022: Revenues increased steadily by 70% compared to 2021 due to the large
construction project for the Amazon facility.
The chart below presents total sales tax revenues for February across recent years:
The three largest sources of sales tax revenue are retail, services, and construction.
Below is a summary of their current performance:
• Retail
o Represents 40% of February’s total sales tax revenue.
o Has experienced a steady average decline of 3% per year since 2023.
• Services
o Accounts for 27% of February’s total.
o Demonstrates consistent growth, averaging a 15% annual increase since
2023.
• Construction
o Contributes 20% of February’s total.
o Shows a 40% increase compared to February 2025, a significant
improvement following sharp declines of 66% in February 2023 (vs. 2022)
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2022 2023 2024 2025 2026
Total Sales Tax Revenue-February
3
and 63% in February 2024 (vs. 2023). Construction sales tax revenues were
very high in 2022 due to the new Amazon facility that was built.
260,000.00
270,000.00
280,000.00
290,000.00
300,000.00
310,000.00
320,000.00
330,000.00
340,000.00
2022 2023 2024 2025 2026
Retail Sales Tax-February
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
2022 2023 2024 2025 2026
Services Sales Tax-February
4
Utility Tax Revenue:
Utility Tax accounts for approximately 13% of the General Fund’s budgeted revenues.
The tax is assessed on utility providers operating within the City, including water,
sewer, natural gas, solid waste/garbage, cable television, telephone, and electricity
(e.g., the Public Utility District (PUD) for electricity sales). Revenues are received
monthly and fluctuate based on customer usage.
In February, the City received $407,000, which is more than the typical monthly
average of $341,000. After revenues were down 24% last month, they are down only
1% year-to-date compared with the same period in 2025, suggesting collections have
stabilized so far. Most utilities reported higher-than-average February revenues, with
the exceptions of natural gas and cable television. Lower natural gas revenue is likely
attributable to mild winter conditions that reduced consumption. Cable television
revenue continues to decline, consistent with the broader trend of customers moving
away from traditional cable services.
Month-to-month fluctuations in this revenue category are expected, and we anticipate
meeting the budgeted amount by year-end. Utility Tax revenue exceeded the budget
by nearly 5% in 2025, indicating there is still time to recover and potentially meet
current-year projections.
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
700,000.00
2022 2023 2024 2025 2026
Construction Sales Tax-February
5
All other General Fund Revenues:
As of February, year-to-date revenues total approximately 13% of the annual budget—
about 4% below the level that would be expected if revenues were received evenly
throughout the year (i.e., 2 of 12 month0s, or roughly 17%). However, General Fund
revenues are not received in equal monthly distributions. Many revenue sources are
either collected in non-monthly cycles or generate amounts too small to warrant
detailed month-by-month reporting. For example, property tax is distributed in two
large installments each year, leasehold excise tax is typically received in larger quarterly
distributions, and other sources—such as the affordable housing tax, criminal justice
tax, and natural gas use tax—generally generate smaller monthly amounts.
Although revenues are currently below the proportional year-to-date budget
benchmark, they are higher than the same period in 2025: $3.3 million year-to-date
compared to $3.1 million in 2025, which is an encouraging indicator.
Expenses:
Expenses total approximately 14% of the year-to-date budget, which is about 3%
below the amount budgeted through February and 2% higher than 2025 spending for
the same period. We will continue to monitor expenditures closely as inflationary
pressures are driving costs upward faster than revenue growth. Leadership will also
continue to identify and implement cost-saving strategies to reduce the risk that
expenditures exceed revenues by year-end.
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26
Utility Tax Revenue by Month
6
Motor Vehicle Fuel Tax:
Motor Vehicle Fuel Tax (MVFT) revenue, which funds our street maintenance, is
up nearly 17% compared with the same period in 2025. Effective July 1, 2025, SB 5801
increased fuel taxes by $.06 per gallon and special fuel taxes by $.03 per gallon. SB5801
also increases fuel taxes another 2% starting July 1, 2026. With fuel prices increasing
recently nationwide, we will see what impact this has if any on fuel consumption and
we will assess whether this category is likely to maintain its current growth trend.
Water/Sewer/Storm Funds:
Utility revenues are stable with increases in water (7%), sewer (5%), and storm (13%)
compared to February of 2025. These increases in revenue are due to usage increases,
and we escalate utility rates every year by CPI.
$-
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
Water Sales YTD
7
• April 17th- Council Retreat: 2027/2028 Budget Development
$-
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
2021 2022 2023 2024 2025 2026
Sewer Sales YTD
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
2021 2022 2023 2024 2025 2026
Storm Sales YTD
GENERAL FUND OPERATING STATEMENT
FEBRUARY
YTD % OF YTD % OF
2026 2026 ANNUAL 2025 2025 TOTAL
ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL
REVENUE SOURCES
TAXES:
-PROPERTY 63,907$ 5,214,703$ 1.23% 42,700$ 5,019,207$ 0.85%
-SALES - 1% City 1,377,101$ 8,510,606$ 16.18% 1,241,741$ 8,105,339$ 15.32%
-SALES - 0.1% SnoCo Crim Just.102,747$ 555,269$ 18.50%98,992$ 533,913$ 18.54%
-AFFORDABLE HOUSING - SHB 1406 10,052$ 45,000$ 22.34% 10,739$ 45,000$ 23.86%
-UTILITY 717,162$ 4,059,048$ 17.67% 725,753$ 3,866,217$ 18.77%
-LEASEHOLD EXCISE 78,708$ 175,298$ 44.90% 77,050$ 166,950$ 46.15%
-GAMBLING 32,586$ 206,300$ 15.80% 45,902$ 200,300$ 22.92%
LICENSES & PERMITS 42,365$ 381,707$ 11.10% 74,432$ 375,207$ 19.84%
INTERGOV REVENUE 108,284$ 763,139$ 14.19% 136,347$ 832,186$ 16.38%
MOBILE INTEGRATED HEALTH GRANT -$ -$ #DIV/0! -$ 287,500$ 0.00%
CHARGES FOR SERVICES 355,973$ 1,985,428$ 17.93% 354,412$ 1,904,020$ 18.61%
FINES & FORFEITURES 8,345$ 131,800$ 6.33% 14,807$ 131,800$ 11.23%
MISC REVENUE 81,504$ 574,142$ 14.20% 74,092$ 568,111$ 13.04%
OTHER FIN SOURCES/TRANSFERS 301,868$ 1,917,970$ 15.74% 229,941$ 1,694,000$ 13.57%
TOTAL REVENUES 3,280,601 24,520,410 13.38% 3,126,908 23,729,750 13.18%
BEGINNING FUND BALANCE 6,951,826$ 6,165,717$ 6,655,471$ 6,800,000$
TOTAL REVENUES + BEG FUND BAL. 10,232,428 30,686,127 9,782,378 30,529,750
EXPENDITURES
LEGISLATIVE 54,409$ 360,892$ 15.08%59,217$ 336,831$ 17.58%
EXECUTIVE 345,519$ 2,133,381$ 16.20% 349,836$ 2,073,513$ 16.87%
FINANCE 318,349$ 2,112,926$ 15.07%299,328$ 1,768,907$ 16.92%
LEGAL 4,759$ 150,000$ 3.17% 1,345$ 150,000$ 0.90%
PERSONNEL 42,435$ 233,200$ 18.20% 31,658$ 233,200$ 13.58%
INFORMATION TECHNOLOGY 178,353$ 1,058,541$ 16.85% 155,100$ 975,594$ 15.90%
MEMBERSHIPS 43,795$ 154,978$ 28.26% 41,906$ 151,245$ 27.71%
LAW ENFORCEMENT 1,996,360$ 12,953,039$ 15.41% 1,894,969$ 11,570,120$ 16.38%
FIRE CONTROL 21,627$ 24,369$ 88.75% 21,309$ 19,495$ 109.30%
SHB - 1406 LOW INCOME ASSIST 399$ 50,000$ 0.80% -$ 50,000$ 0.00%
RECYCLING -$ 20,000$ 0.00% -$ 18,000$ 0.00%
COMMUNITY DEVELOPMENT 398,863$ 2,868,011$ 13.91% 337,983$ 2,787,477$ 12.13%
MOBILE INTEGRATED HEALTH -$ -$ #DIV/0! 29,167$ 287,500$ 10.14%
CAPITAL OUTLAY 46,175$ 493,398$ 9.36% 91,942$ 371,498$ 24.75%
NON-EXPENDITURES/MISC 15,072$ 7,400$ 203.67% 1,003$ 7,400$ 13.55%
DEBT SERVICE 350$ 1,085,891$ 0.03% -$ 1,081,091$ 0.00%
INTERFUND TRANSACTIONS 402,246$ 3,225,507$ 12.47% 495,961$ 3,032,162$ 16.36%
TOTAL EXPENSES 3,868,711 26,931,533 14.36% 3,810,723 24,914,033 15.30%
Percentage of budget allocated to February 17%
ENDING FUND BALANCE 6,363,717 3,754,594 5,971,655 5,615,717
2 month reserve balance (4,224,141)
2025 debt service (1,085,891)
Available Fund Balance 1,053,685
TOTAL EXPEND + FUND BALANCE 10,232,428 30,686,127$ 9,782,378$ 30,529,750$
FUND 004 GENERAL FUND MANDATORY RESERVE
This fund will be used to accumulate a reserve amount for the General Fund in accordance with the City's Financial
Policy.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 2,969,517$ 2,969,517$ 100.0%
YTD Revenues -Transfers-in- GF -$ 280,000$ 0.0%
YTD Expenditures -$ -$ #DIV/0!
End Fund Balance 2,969,517$ 3,249,517$ 91.4%
FUND 005 GENERAL FUND - PROGRAM DEVELOPMENT
This fund will be used for unexpected programs resulting from unanticipated mandates, or to ensure the safety and
well-being of the community.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance -$ 151,240$ 0.0%
Transfer In
YTD Expenditures -$ -$ #DIV/0!
End Fund Balance -$ 151,240$ 0.0%
FUND 006 GENERAL FUND CED PERMITTING
This is an internal managerial fund to account for permit related revenues in accordance with RCW 82.02.020.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 5,174,230$ 3,651,400$ 141.7%
Building Permits 62,750$ 700,000$ 9.0%
ROW/Grading Permits 11,796$ 80,000$ 14.7%
Site Civil Permits 2,200$ 300,000$ 0.7%
Bldg Plan Review Fees 81,070$ 500,000$ 16.2%
Land Use Permit Fees 40,931$ 80,000$ 51.2%
MISC - credit card surcharge 384$ 10,000$ 3.8%
YTD Revenues 199,130$ 1,670,000$ 11.9%
Expense Allocation to GF 301,868$ 1,761,830$ 17.1%
Equipment Replacement 2,454$ 13,500$ 18.2%
Expense Allocation to PW 1,456$ 14,000$ 10.4%For GIS services related to development
End Fund Balance 5,067,582$ 3,532,070$ 143.5%
OTHER FUNDS OPERATING STATEMENTS
FUND 008 OPIOID SETTLEMENT FUND
This fund will be used to account for opioid settlements received under the Distributor and Janssen Agreements.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 243,630$ 243,630$ 100.0%
YTD Revenues -$ 84,927$
YTD Expenditures -$ 328,557$
End Fund Balance 243,630$ -$ no planned ues of funding
SPECIAL REVENUE FUNDS (100 - 199)
FUND 101 STREET MAINTENANCE FUND
This fund is responsible for maintaining all public streets and roadways (patching, paving and sealing of roads,
sidewalk repair and maint., and other roadway functions including sweeping and snow removal)
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 5,641$ 246,801$ 2.3%
Intergovernmental Revenues 71,076$ 450,650$ 15.8%
Interfund Transfers 90,905$ 570,000$ 15.9%
Misc. Revenues 23,652$ 66,000$ 35.8%NCTRS Q4 2024 pmt
YTD Revenues 185,633$ 1,086,650$ 17.1%
Supplies 8,004$ 132,500$ 6.0%
Other Services & Charges 40,541$ 407,258$ 10.0%
Interfund Payment for Svcs 65,192$ 486,149$ 13.4%
M&O services - potholes, should maint,
sign maint, holiday and events
Transfers to M&O -$ 11,652$ 0.0%
Transfers to Equip Replace 3,705$ 20,400$ 18.2%
YTD Expenditures 117,442$ 1,057,959$ 11.1%
End Fund Balance 73,832$ 275,492$ 26.8%
FUND 107 GROWTH MANAGEMENT FUND
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 4,025,930$ 3,023,569$ 133.2%
TrafficMitigation Fees 7,828$ 300,000$ 2.6%
Park Mitigation Fees 5,988$ 25,000$ 24.0%
CIC Mitigation -$ 90,000$ 0.0%
Tree Mitigation Fees -$ 2,500$ 0.0%
Interest Income 14,838$ 40,000$ 37.1%
YTD Revenues 28,655$ 457,500$ 6.3%
YTD Expenditures 611$ 663,407$ 0.1%
End Fund Balance 4,053,974$ 2,817,662$ 143.9%
Approx $1.1 million in park mitigation
obligated
To account for the proceeds of specific revenue sources, other than capital projects that are legally restricted to expenditure
for specified purposes. These funds cannot be used for general fund purposes. The general fund can be reimbursed for
services provided to these funds (i.e. accounting/admin/IT...etc)
This fund is used to track mitigation fees collected for new construction impacts. The funds must be used within 10 years and
expended for infrastructure improvements relating to growth.
FUND 111 PUBLIC ART FUND
The public art fund is established through an ordinance adopted by City Council. Funding is provided from 10% of the
amounts collected by the City for construction related sales tax revenues. Expenditures are to be made on art and
art-related projects approved through the City's budget process.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 138,728$ 74,300$ 187%
Transfer In GF - constr. sales tax -$ 25,000$ 0%
Donations/Interest 511$ 1,000$ 51%
YTD Revenues 511$ 26,000$ 2%
YTD Expenditures 1,202$ 79,000$ 2%
End Fund Balance 138,037$ 21,300$ 648%
FUND 114 LODGING TAX FUND
The City collects a 2% tax on lodging stays. The money in this fund is used to promote tourism in and around
the city. The Lodging Tax Advisory Committee makes a recommendation to the City Council for the distribution of
funds to local non-profit and marketing organizations, following a competitive grant process.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 215,755$ 105,948$ 203.6%
Hotel/Motel Tax 22,768$ 147,000$ 15.5%
Interest Income 822$ 3,000$ 27.4%
YTD Revenues 23,591$ 150,000$ 15.7%
YTD Expenditures 2,304$ 197,654$ 1.2%
End Fund Balance 237,042$ 58,294$ 406.6%
FUND 116 CEMETERY OPERATIONS FUND
This Fund provides for the operation and maintenance of the Arlington Cemetery. Services provided include;
internment services, and maintenance of the landscape and the various structures.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 44,135$ 35,108$ 125.7%
Charges for Services 41,046$ 320,845$ 12.8%
Misc -Investment Interest 345$ 515$ 67.0%
Transfer In -$ -$ from general fund
YTD Revenues 41,391$ 321,360$ 12.9%
Salaries & Wages 15,267$ 90,866$ 16.8%
Personnel Benefits 6,181$ 42,927$ 14.4%
Supplies 4,131$ 44,400$ 9.3%
Other Services & Charges 9,250$ 33,051$ 28.0%WCIA paid in Jan
Intergov Serv & Taxes 796$ 3,986$ 20.0%
Interfund Payment for Svcs 4,010$ 65,286$ 6.1%
Transfers to Equip Replace 2,019$ 11,091$ 18.2%
Transfer to Cemetery Capital -$ -$
Transfer to Endowment Fund 3,459$ 23,175$ 14.9%
YTD Expenditures 45,114$ 314,782$ 14.3%
End Fund Balance 40,412$ 41,686$ 96.9%
FUND 180 TRANSPORTATION SALES TAX FUND
This Fund collects 2/10ths of one percent sales tax for the purpose of pavement preservation. This was formerly the
Transportation Benefit District (TBD) Fund, the city absorbed the TBD 1/1/18 and the fund has been renamed.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 2,731,085$ 2,952,921$ 92.5%
Sales Tax 324,011$ 2,060,958$ 15.7%
Grant Income -$ -$
Interest Income 10,456$ 90,000$
YTD Revenues 334,467$ 2,150,958$ 15.5%
YTD Expenditures 76,125$ 4,280,000$ 1.8%
End Fund Balance 2,989,427$ 823,879$ 362.8%
CAPITAL PROJECTS FUNDS (300 - 399)
To account for financial resources to be used for the acquisition or construction of major capital facilities (other than
those financed by proprietary funds and trust funds). These funds cannot be transferred and used for General Fund
purposes.
FUND 303 REAL ESTATE EXCISE TAX 1 FUND (FIRST 1/4% TAX)
This fund is used to collect the first 1/4% of real estate excise tax on property sales and can be used for capital projects
within the City, maintenance and debt service.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 1,140,920$ 1,615,101$ 70.6%
REET 113,029$ 640,000$ 17.7%
Interest Income/Misc 4,296$ 30,000$ 14.3%
YTD Revenues 117,325$ 670,000$ 17.5%
2020 LTGO - Principal/Interest -$ 217,837$ 0.0%
Transfer Out -$ 70,000$ 0.0%
YTD Expenditures -$ 287,837$ 0.0%
End Fund Balance 1,258,245$ 1,997,264$ 63.0%
FUND 304 REAL ESTATE EXCISE TAX 2 FUND (SECOND 1/4% TAX)
This fund is used to collect the second 1/4% of real estate excise tax on property sales and can be used for capital
projects within the City, maintenance and debt service.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 2,879,019$ 2,682,838$ 107.3%
REET 113,029$ 645,000$ 17.5%
Interest Income 10,702$ 30,000$ 35.7%
YTD Revenues 123,731$ 675,000$ 18.3%
2020 LTGO - Principal/Interest -$ 222,300$ 0.0%
Transfer to - Trans Improv -$ -$ #DIV/0!
End Fund Balance 3,002,751$ 3,135,538$ 95.8%
FUND 305 CAPITAL FACILITIES/BUILDING FUND
This fund is used to fund future building needs.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 4,407,455$ 2,698,814$ 163.3%
Investment Interest 16,244$ 25,000$ 65.0%
Transfer in - General Fund -$ 50,000$ 0.0%
YTD Revenues 16,244$ 75,000$ 21.7%
YTD Expenditures 689$ 1,900,000$ 0.0%
End Fund Balance 4,423,011$ 873,814$ 506.2%
FUND 306 BOND CONSTRUCTION FUND
This fund is used to account for the 2020 LTGO bond proceeds - to be used for the construction of Fire Station 48,
a police impound facility and M&O facility.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 502,566$ 400,000$ 125.6%
Interest 1,849$ -$ #DIV/0!
Transfer In - Utilities -$ -$
Transfer In - Capital Facilities -$ -$
YTD Revenues 1,849$ -$ #DIV/0!
YTD Expenditures 11,677$ 550,000$ 2.1%
End Fund Balance 492,738$ (150,000)$
FUND 310 TRANSPORTATION IMPROVEMENT FUND
This fund accounts for all transportation related capital improvements.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 997,922$ 2,066,314$ 48.3%
Grant Receipts 41,941$ 12,633,197$ 0.3%
Interest 3,674$ -$
Transfers-In-Growth -$ 663,407$ 0.0%
Transfers In - REET -$ -$ #DIV/0!
Transfers In - Capital Facilities -$ -$
YTD Revenues 45,615$ 13,296,604$ 0.3%
YTD Expenditures 5,278$ 15,362,918$ 0.0%
End Fund Balance 1,038,259$ -$ 0.0%
FUND 311 PARKS IMPROVEMENT FUND
This fund is to account for all Parks related capital improvement projects.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 426,922$ 12,700$ 3361.6%
Interest/Donations/Other 2,160$ 4,500$ 48.0%
Grants -$ 1,118,570$ 0.0%
Transfer In -$ -$
Transfer in - Growth Fund 611$ -$ Smokey Pt Park
Transfer In - Park Miitgation -$ -$ Smokey Pt Park
YTD Revenues 2,771$ 1,123,070$ 0.2%
Pickleball Court -$ -$
Park Improvements - General 677$ 1,020,770$ 0.1%
Design for commercial kitchen, pump
track park
Jensen Park Restrooms -$ -$
Park Improvements - Maint Plan -$ 100,000$ 0.0%
Smokey Point Park -$ -$
council approved Phase II on 7/1.
Amendment will be needed at conclusion
Veteran's Memorial Plaques -$ 500$ 0.0%
YTD Expenditures 677$ 1,121,270$ 0.1%
End Fund Balance 429,016$ 14,500$ 2958.7%
FUND 316 CEMETERY CAPITAL IMPROVEMENT FUND
This fund is used to account for any improvements made at the Arlington Cemetery
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 118,777$ 83,408$ 142.4%
Transfer In - Cemetery Ops -$ -$
Cemetery Rehab Grant -$ -$
Interest 438$ 950$ 46.1%
YTD Revenues 438$ 950$ 46.1%
YTD Expenditures -$ 65,500$ 0.0%
End Fund Balance 119,215$ 18,858$ 632.2%
FUND 320 EQUIPMENT RENTAL REPLACEMENT FUND
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 2,864,297$ 2,146,429$ 133.4%
Department Contributions 288,363$ 1,600,317$ 18.0%
DOE Grant -$ -$
Insurance Proceeds 13,912$ -$
Sale of Fixed Assets -$ 2,200$ 0.0%
Program Fees - Field Use 820$ 30,000$ 2.7%
Interest Income 10,210$ 26,000$ 39.3%
YTD Revenues 313,305$ 1,658,517$ 18.9%
YTD Expenditures 476,918$ 1,737,496$ 27.4%
End Fund Balance 2,700,684$ 2,067,450$ 130.6%
ENTERPRISE FUNDS (400 - 499)
An enterprise fund may be used to report activity for which a fee is charged to external users for goods or services.
An enterprise fund is also required for any activity whose principal revenue sources meet any of the following criteria;
Debt backed solely by fees and charges, legal requirements to recover costs or policy decisions to recover costs.
FUND 402 AIRPORT
The operation of the Airport Fund includes airport land facility management and maintenance; aviation, industrial and
commercial development; security and administrative services and airport planning.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 348,357$ 661,684$ 52.6%
Rental Income 1,929,050$ 4,286,382$ 45.0%
Grant Revenue -$ -$ #DIV/0!
Misc Revenues 8,631$ 50,900$ 17.0%
Non-Revenues 227,960$ 477,436$ 47.7%
Transfers from Cap Fac Fd -$ -$ #DIV/0!
Other Revenues -$ 12,152$ 0.0%
YTD Revenues 2,165,642$ 4,826,870$ 44.9%
Salaries & Wages 111,190$ 697,203$ 15.9%
Personnel Benefits 35,952$ 259,539$ 13.9%
Supplies 11,636$ 66,960$ 17.4%
Other Services & Charges 132,494$ 472,421$ 28.0%WCIA insurance paid in Jan
Non-Expenditures -$ 495,100$ 0.0%
Capital Outlays 52,168$ 1,315,250$ 4.0%
Debt Service -$ -$
Interfund Payment for Services 290,503$ 1,691,902$ 17.2%
Transfers to Equip Replace 14,801$ 81,410$ 18.2%
Transfer to PW 890$ 3,000$ 29.7%
Transfer to Reserve -$ 50,000$ 0.0%
YTD Expenditures 649,633$ 5,132,785$ 12.7%
End Fund Balance 1,864,366$ 355,769$ 524.0%
This fund is used to account for the accumulation of resources for the future replacement of vehicles and equipment when the
useful lives of those assets are nearing the end.
FUND 403 WATER
The Water Division's responsibility is to provide clean, clear, potable water to utility customers and deliver the product
economically and plentifully to the customers.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance-Water 1,354,486$ 1,079,850$ 125.4%
Charges for Services 733,814$ 5,128,400$ 14.3%
Fines & Penalties 5,448$ 24,000$ 22.7%
Grant Income -$ -$ #DIV/0!
Miscellaneous-Int. Income 30,230$ 133,121$ 22.7%
YTD Revenues-Water 769,492$ 5,285,521$ 14.6%
Salaries & Wages 280,237$ 1,869,055$ 15.0%
Personnel Benefits 96,618$ 738,132$ 13.1%
Supplies 38,304$ 587,420$ 6.5%
Other Services & Charges 155,278$ 500,784$ 31.0%WCIA insurance paid in Jan
Intergov Serv & Taxes 75,772$ 518,170$ 14.6%
Interfund Payment for Services 49,197$ 258,780$ 19.0%
Transfers to Equip Replace 22,084$ 121,462$ 18.2%
YTD Expenditures-Water 717,490$ 4,593,803$ 15.6%
End Fund Balance-Water 1,406,488$ 1,771,568$ 79.4%
FUND 404 WASTEWATER
The Wastewater or Sewer Division is charged with treating industrial and domestic wastes. Sewer maintenance
insures that the system is leak and seepage proof, unblocked by sand, grease, or roots, and properly graded
to move waste efficiently to the treatment plant. The treated water can then be sent back to the Stillaguamish River
cleaner than when it wasoriginally taken out.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance-Sewer 1,348,870$ 1,018,642$ 132.4%
Charges for Services 1,319,448$ 7,869,307$ 16.8%
Fines & Penalties 8,026$ 20,000$ 40.1%
Grant Income -$ -$ #DIV/0!
Miscellaneous-Interest Income 30,990$ 129,021$ 24.0%
YTD Revenues-Sewer 1,358,464$ 8,018,328$ 16.9%
Salaries & Wages 267,897$ 1,864,030$ 14.4%
Personnel Benefits 98,122$ 751,044$ 13.1%
Supplies 41,080$ 311,949$ 13.2%
Other Services & Charges 360,309$ 1,228,187$ 29.3%WCIA insurance paid in Jan
Intergov Serv & Taxes 98,170$ 563,465$ 17.4%
Debt Service -$ 2,008,724$ 0.0%
Interfund Payment for Services 82,769$ 437,297$ 18.9%
Transfers to Equip Replace 23,042$ 126,740$ 18.2%
Transfer to Sewer Reserve -$ 725,000$ 0.0%
Transfer - Cemetery Payroll -$ -$
YTD Expenditures-Sewer 971,388$ 8,016,436$ 12.1%
End Fund Balance-Sewer 1,735,946$ 1,020,534$ 170.1%
FUND 405 WATER CAPITAL IMPROVEMENT FUND
This fund is used to account for major capital projects constructed by the Water division. All revenues from new
connection fees are receipted into this fund as well as a small portion of the monthly utility rate.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 5,095,521$ 2,219,460$ 229.6%
Other Funding -$ 8,725,000$ 0.0%
Water Connection Fees -$ 257,920$ 0.0%
Interest Income/Misc 17,161$ 15,000$ 114.4%
Transfer-In-Water Fund -$ 750,000$ 0.0%
YTD Revenues 17,161$ 9,747,920$ 0.2%
YTD Expenditures 29,464$ 11,422,100$ 0.3%
End Fund Balance 5,083,217$ 545,280$ 932.2%
FUND 406 SEWER CAPITAL IMPROVEMENT FUND
This fund is used to account for major capital projects constructed by the Sewer division. All revenues from new
connection fees are receipted into this fund as well as a small portion of the monthly utility rate.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 5,451,500$ 5,211,695$ 104.6%
Sewer Connection Fees -$ 181,495$ 0.0%
Interest Income 18,802$ 10,000$ 188.0%
Grant Income -$ 3,500,000$ 0.0%
Transfer-In-Sewer Fund -$ 725,000$ 0.0%
YTD Revenues 18,802$ 4,416,495$ 0.4%
YTD Expenditures 11,380$ 5,274,000$ 0.2%
End Fund Balance 5,458,921$ 4,354,190$ 125.4%
FUND 409 STORM WATER CAPITAL IMPROVEMENT FUND
This fund is used to fund any major capital projects constructed by the Storm Water Utility.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 1,510,156$ 470,800$ 320.8%
Grants -$ 1,262,000$ 0.0%
Interest Income 5,171$ 4,000$ 129.3%
Transfers-In-Stormwater Fund -$ 220,000$ 0.0%
YTD Revenues 5,171$ 1,486,000$ 0.3%
YTD Expenditures -$ 1,462,000$ 0.0%
End Fund Balance 1,515,326$ 494,800$ 0.0%
FUND 410
This fund is used to fund emergency repairs and large capital projects at the Municipal Airport.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 4,623,742$ 2,071,771$ 223.2%
Interest Income 17,042$ 18,000$ 94.7%
Transfers In -$ 50,000$ 0.0%
YTD Revenues 17,042$ 68,000$ 25.1%
YTD Expenditures (transfer to CIP) -$ 700,000$ 0.0%
End Fund Balance 4,640,783$ 1,439,771$ 322.3%
FUND 411 WATER/SEWER BOND RESERVE FUND
The legal requirements in Bond and Loan documents required the City hold an amount in reserve that totals the
smaller of;
1) the maximum annual debt service of the W/S Revenue Bonds and Loans
2) 125% of the annual debt service of the utility, or
3) 10% of the stated principal amount of the bonds
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 1,022,699$ 1,022,699$ 100.0%
YTD Revenues - - #DIV/0!
YTD Expenditures - - #DIV/0!
End Fund Balance 1,022,699$ 1,022,699$ 100.0%
FUND 412 STORM WATER MANAGEMENT FUND
This fund was created to administer, manage, develop, operate and maintain the City's Storm Water Management Plan.
The Plan includes buildings and maintaining public drainage systems that alleviate local flooding problems, providing
erosion control and creating public awaness programs that help protect our water quality.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 221,239$ 228,810$ 96.7%
Charges for Services 221,270$ 1,330,245$ 16.6%
Grants -$ 25,000$ 0.0%
Misc revenue 12,616$ 65,801$ 19.2%
YTD Revenues 233,886$ 1,421,046$ 16.5%
Salaries & Wages 87,061$ 541,631$ 16.1%
Personnel Benefits 28,177$ 230,442$ 12.2%
Supplies 2,620$ 44,772$ 5.9%
Other Services & Charges 51,532$ 146,579$ 35.2%WCIA insurance paid in Jan
Intergov Serv & Taxes 15,983$ 85,795$ 18.6%
Interfund Payment for Services 23,078$ 115,849$ 19.9%
Transfers to Equip Replace 10,835$ 59,597$ 18.2%
Tranfer to Cemetery Payroll -$ -$
Transfer to Stormwater Reserve -$ 220,000$ 0.0%
YTD Expenditures 219,287$ 1,444,665$ 15.2%
End Fund Balance 235,838$ 205,191$ 114.9%
AIRPORT RESERVE FUND
FUND 413 AIRPORT CAPITAL IMPROVEMENT (FAA) FUND
This fund accounts for capital improvements at the Airport that are eligible for, and receive grant funding, from the
Federal Aviation Administration (FAA).
YTD
February BUDGET
2026 2026 %
Begin Fund Balance -$ 66,000$ 0.0%
Grants 128,481$ 1,677,358$ 7.7%
Interest Income/Misc 358$ -$ #DIV/0!
Interfund Loan Payment 20,000$ 120,000$ 16.7%
Transfer In - Airport Reserve -$ 700,000$ 0.0%
148,839$ 2,497,358$ 6.0%
YTD Expenditures 22,880$ 2,503,000$ 0.9%Taxiway Alpha, RW 11/29 solar lighting
End Fund Balance 125,960$ 60,358$ 208.7%
INTERNAL SERVICE FUNDS (500 - 599)
FUND 504 PUBLIC WORKS GROUNDS & FACILITIES MAINTENANCE
& OPERATIONS FUND
This fund is responsible for the maintenance and operations of the airport, cemetery, parks, public areas and all
City owned facilities.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 326,775$ 128,696$ 253.9%
Other Misc. Revenues - GF Payroll 118,556$ 1,297,989$ 9.1%
Other Misc. Revenues - GF 150,000$ 825,000$ 18.2%
Other Misc. Revenues - Airport 124,823$ 780,671$ 16.0%
Other Misc. Revenues - Storm 12,922$ 60,000$ 21.5%
Other Misc. Revenues - Cemetery -$ 43,240$ 0.0%
Other Misc. Revenues - Streets 52,581$ 416,829$ 12.6%
Other Misc. Revenues - PW 7,125$ 15,604$ 45.7%
Misc Revenues 1,407$ 16,552$ 8.5%
467,414$ 3,455,885$ 13.5%
Salaries & Wages 246,687$ 1,757,234$ 14.0%
Personnel Benefits 93,216$ 664,812$ 14.0%
Supplies 18,857$ 188,000$ 10.0%
Other services/Charges 188,047$ 516,794$ 36.4%
Interfund Payment for Services 40,562$ 223,064$ 18.2%
Transfers to Equip Replace 18,862$ 115,724$ 16.3%
YTD Expenditures 606,232$ 3,465,628$ 17.5%
End Fund Balance 187,958$ 118,953$ 158.0%
PRIVATE PURPOSE TRUST FUNDS (620 - 629)
To report all trust arrangements under which principal and interest benefit individuals, private organizations and
other governments.
agencies of the governmental unit, on a cost-reimbursement basis.
FUND 622 CEMETERY PRE-NEED TRUST FUND
This funds is used to account for dollars where individuals have pre-paid for their items needed at the time of burial.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 56,428$ 47,437$ 119.0%
Interest -$ -$
Sale of Liner/Vaults 2,985$ 4,475$ 66.7%
YTD Revenues 2,985$ 4,475$ 66.7%
YTD Expenditures -$ 1,000$ 0.0%
End Fund Balance 59,413$ 50,912$ 116.7%
FUND 633 CITY FIDUCIARY FUND
This fund was created in response to GASB 84 which requires fiduciary activities to be recorded in a separate fund.
These are items that are collected on behalf of another government or organization (like the portion of court fees that
are remitted to the state.
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 3,166$ 1,300$ 243.5%
State's portion of Court fees 9,620$ 103,700$ 9.3%
Other Fiduciary Activity 2,006$ 19,850$ 10.1%
11,626$ 123,550$ 9.4%
YTD Expenditures 12,520$ 123,550$ 10.1%
End Fund Balance 2,273$ 1,300$ 174.8%
PERMANENT FUNDS ( 700-799)
To report resources that are restricted to the extent that only earnings (interest), not principal, can be used to support
the local government's applicable program.
FUND 702 CEMETERY ENDOWMENT FUND
YTD
February BUDGET
2026 2026 %
Begin Fund Balance 466,333$ 455,000$ 102.5%
Transfer In - Endowed Care Funds 3,459$ 23,175$ 14.9%
Interest Income 1,721$ 2,500$ 68.8%
YTD Revenues 5,180$ 25,675$ 20.2%
YTD Expenditures -$ -$
End Fund Balance 471,513$ 480,675$ 98.1%
The Cemetery collects a perpetual fee for each plot sold, either at the time of need or on a pre-need basis. Those funds are
held in this fund and the interest earned can be transferred to the Cemetery fund, if needed, to help cover the costs of
maintaining the grounds of the Cemetery into perpetuity.
General Fund Revenue Charts
Curr Month
Property Taxes
2021 2022 2023 2024 2025 2026
Jan 41,555$ 29,459$ 11,306$ 6,218$ 32,838$ 58,245
Feb 7,928 8,898 6,980 7,914 9,862 5,662
March 6,872 46,754 18,801 67,726 67,660 -
April 252,433 125,786 140,793 234,038 177,725 -
May 2,432,085 1,230,538 1,324,430 2,186,807 2,277,604 -
June 59,188 87,035 94,507 63,592 122,085 -
July 45,279 9,526 11,517 25,388 24,815 -
Aug 13,814 7,710 7,072 14,772 9,788 -
Sept 18,669 8,423 15,932 11,095 14,526 -
Oct 121,525 39,125 48,393 87,614 70,626 -
Nov 1,804,064 1,138,765 1,217,015 2,032,611 2,139,312 -
Dec 61,416 62,406 89,195 95,676 54,429 -
4,864,827 2,794,425 2,985,940 4,833,451 5,001,270 63,907
2025 Budget 5,019,207
99.64%
Sales Taxes - 1%
2021 2022 2023 2024 2025 2026
Jan 544,104$ 927,175$ 729,063$ 577,449$ 579,161$ 641,342$
Feb 635,175 1,175,116 770,633 643,214 662,580 735,759
March 504,781 714,579 582,901 539,452 570,825 -
April 482,578 702,880 696,025 525,671 527,369 -
May 638,956 968,598 745,008 589,855 650,472 -
June 580,544 783,393 635,615 567,690 576,944 -
July 570,537 678,617 685,677 570,633 620,807 -
Aug 639,344 821,240 778,224 615,108 634,416 -
Sept 594,847 793,885 656,163 573,309 605,264 -
Oct 615,558 779,740 634,100 616,950 602,118 -
Nov 1,549,992 778,449 634,195 610,660 789,028 -
Dec 1,018,777 728,293 629,349 582,437 789,506 -
8,375,193 9,851,963 8,176,953 7,012,429 7,608,490 1,377,101
2025 Budget 8,105,339
93.87%
Snoh. Co. Criminal Justice Sales Tax - 0.1%
2021 2022 2023 2024 2025 2026
Jan 34,255$ 40,487$ 42,157$ 42,569$ 44,977$ 45,927$
Feb 42,128 45,702 47,964 49,108 54,014 56,820
March 32,105 34,177 38,392 38,683 42,181 -
April 31,369 36,545 37,728 38,994 38,323 -
May 40,027 43,476 43,854 42,745 45,907 -
June 38,155 40,162 40,503 40,943 44,789 -
July 38,630 40,725 43,869 43,558 47,348 -
Aug 41,746 44,218 46,472 46,056 52,033 -
Sept 40,363 43,767 44,749 45,713 48,262 -
Oct 38,172 42,933 44,440 44,917 48,399 -
Nov 42,154 45,176 45,709 45,769 49,452 -
Dec 39,124 43,533 42,524 43,767 48,011 -
458,228 500,901 518,361 522,822 563,696 102,747
2025 Budget 533,913
105.58%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2021 2022 2023 2024 2025 2026
Retail Sales Tax - 1% YTD
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
2021 2022 2023 2024 2025 2026
Crim. Justice Sales Tax YTD
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
2021 2022 2023 2024 2025 2026
Property Taxes YTD
Page 1
Utility Tax - Water
2021 2022 2023 2024 2025 2026
Jan 14,589$ 16,370$ 16,218$ 17,385$ 18,126$ 18,659$
Feb 14,742 18,218 17,965 17,800 17,590 18,573
March 15,801 16,522 18,767 17,678 18,241 -
April 14,396 16,833 16,405 17,890 18,011 -
May 14,123 16,425 18,393 18,403 18,934 -
June 16,149 17,110 17,330 18,293 19,297 -
July 16,348 16,441 22,069 19,182 22,846 -
Aug 21,023 18,991 23,135 23,168 25,278 -
Sept 22,120 22,835 25,359 22,739 24,820 -
Oct 19,768 24,220 22,995 22,592 27,384 -
Nov 16,463 19,376 20,016 19,156 20,378 -
Dec 15,268 17,594 17,117 18,394 20,323 -
200,792 220,936 235,769 232,681 251,229 37,232
2025 Budget 248,100 Tax is currently at 5% of gross revenues.
101.26%
Utility Tax - Sewer
2021 2022 2023 2024 2025 2026
Jan 24,336$ 26,898$ 26,444$ 30,779$ 31,258$ 34,311$
Feb 23,831 26,890 29,103 30,791 31,258 32,585$
March 25,667 27,089 29,899 29,594 32,217 -$
April 24,042 25,704 26,650 30,986 34,040 -$
May 23,725 26,044 29,361 29,844 32,809 -$
June 25,162 26,630 27,103 30,724 31,188 -$
July 25,441 25,770 30,042 30,743 33,059 -$
Aug 25,135 27,348 28,576 31,051 34,364 -$
Sept 26,135 28,393 30,239 29,015 32,554 -$
Oct 26,305 28,140 29,400 31,232 37,639 -$
Nov 25,052 27,084 29,456 31,975 31,364 -$
Dec 24,262 28,321 27,234 30,481 33,414 -$
299,093 324,310 343,506 367,214 395,165 66,897
2025 Budget 357,247 Tax is currently at 5% of gross revenues.
110.61%
Utility Tax - Storm
2021 2022 2023 2024 2025 2026
Jan 4,141$ 4,260$ 4,716$ 5,113$ 5,188$ 5,572$
Feb 3,999$ 4,594$ 5,028 5,110 5,036 5,663$
March 4,235$ 4,811$ 5,233 5,183 5,504 -$
April 4,203$ 4,668$ 4,842 5,444 5,216 -$
May 3,990$ 4,508$ 5,079 5,323 5,769 -$
June 4,182$ 4,739$ 4,802 4,953 5,420 -$
July 4,044$ 4,804$ 5,169 5,321 5,389 -$
Aug 4,118$ 4,603$ 5,258 5,373 5,714 -$
Sept 4,277$ 4,898$ 4,965 5,004 5,339 -$
Oct 4,281$ 4,707$ 5,090 5,114 5,407 -$
Nov 4,184$ 5,258$ 5,289 5,189 5,153 -$
Dec 4,423$ 4,776$ 4,948 5,376 5,843 -$
50,076 56,625 60,419 62,503 64,977 11,234
2025 Budget 357,247 Tax is currently at 5% of gross revenues.
110.61%
Utility Tax - Natural Gas
2021 2022 2023 2024 2025 2026
Jan 41,226$ 49,082$ 70,878$ 61,597$ 77,522$ 52,417$
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
$220,000
$240,000
2021 2022 2023 2024 2025 2026
Utility Tax - Water YTD
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2021 2022 2023 2024 2025 2026
Utility Tax - Sewer YTD
$500,000
Utility Tax - Nat. Gas YTD
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2021 2022 2023 2024 2025 2026
Utility Tax - Storm YTD
Page 2
Feb - 63,946 73,860 77,583 84,430 74,360
March 82,611 51,304 58,355 50,526 99,584 -
April 48,686 53,010 70,858 63,277 67,198 -
May 34,032 35,896 60,407 44,991 58,848 -
June 17,699 33,650 34,930 34,750 39,123 -
July 16,719 18,374 20,197 28,149 30,206 -
Aug 10,267 12,769 16,396 23,730 23,759 -
Sept 10,560 11,986 16,537 18,429 21,951 -
Oct 10,781 11,370 17,171 20,105 22,927 -
Nov 18,136 14,154 16,019 31,186 36,275 -
Dec 29,944 41,075 42,155 44,661 41,984 -
320,661 396,616 497,763 498,984 603,807 126,777
2025 Budget 537,584 Tax is currently at 6% of gross revenues.
112.32% To raise this tax over 6%, a public vote is needed.
Utility Tax - Cable TV
2021 2022 2023 2024 2025 2026
Jan 32,642$ 33,470$ 31,918$ 28,854$ 51,767$ 21,848$
Feb 29,680 32,333 29,016 26,272 -
March 32,768 66,063 33,246 29,808 25,965 -
April 33,450 34,690 32,912 29,487 25,766 -
May 33,442 34,485 32,654 26,601 - -
June 33,054 31,238 32,706 26,435 25,136 -
July 28,995 33,449 - - 49,394 -
Aug 33,121 34,032 62,726 51,132 24,169 -
Sept 33,368 33,287 30,634 26,688 - -
Oct 33,179 33,249 29,988 25,419 46,936 -
Nov 33,750 33,636 29,955 - 22,793 -
Dec 33,931 32,804 28,962 25,379 22,642 -
391,380 400,403 378,034 298,818 320,842 21,848
2025 Budget 380,000 Tax is currently at 8% of gross revenues.
84.43%
Utility Tax - Telephone
2021 2022 2023 2024 2025 2026
Jan 22,712$ 15,738$ 19,283$ 19,839$ 20,835$ 11,010$
Feb 10,756 22,614 2,101 17,921 6,915 14,038
March 27,431 18,919 33,417 9,898 36,094 -
April 21,563 19,263 4,185 27,343 16,878 -
May 13,059 17,232 28,420 18,108 14,721 -
June 23,964 17,205 17,183 18,426 21,161 -
July 20,781 18,941 19,652 19,637 17,075 -
Aug 18,654 18,804 17,183 18,219 15,425 -
Sept 16,829 18,948 12,612 14,330 17,465 -
Oct 21,289 19,909 24,846 21,096 15,551 -
Nov 18,695 17,007 17,512 7,738 7,587 -
Dec 18,467 18,880 18,268 32,101 21,790 -
234,198 223,461 214,662 224,656 211,498 25,047
2025 Budget 215,000 Tax currently at 6% of gross revenues.
To raise this tax over 6%, a public vote is needed.
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2021 2022 2023 2024 2025 2026
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2021 2022 2023 2024 2025 2026
Utility Tax - Cable TV YTD
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
2021 2022 2023 2024 2025 2026
Utility Tax - Telephone YTD
Page 3
Utility Tax - Electricity
2021 2022 2023 2024 2025 2026
Jan 120,964$ 122,385$ 132,832$ 147,297$ 162,971$
Feb 112,408 124,178 139,147 291,754 147,859 146,914
March 107,287 116,350 107,018 134,773 152,205 -
April 118,555 118,864 140,813 138,631 142,333 -
May 94,062 98,911 110,933 124,175 128,623 -
June 91,674 100,725 102,346 133,040 124,417 -
July 92,518 95,987 104,449 98,599 128,941 -
Aug 99,282 98,448 107,989 126,643 142,471 -
Sept 91,895 108,264 126,267 127,885 116,583 -
Oct 94,260 107,821 102,382 128,756 139,165 -
Nov 91,554 94,999 121,184 125,569 143,622 -
Dec 100,457 106,211 107,254 123,474 110,443 -
1,214,916 1,293,143 1,402,616 1,553,300 1,623,957 309,885
2025 Budget 1,458,720 Tax is currently at 6% of gross revenues.
111.33% To raise this tax over 6%, a public vote is needed.
Utility Tax - Solid Waste (Garbage)
2021 2022 2023 2024 2025 2026
Jan 33,634$ -$ 44,110$ 49,266$ 51,146$ -$
Feb 32,909 36,532 - 47,894 - 115,003
March 33,807 75,470 88,781 102,867 -
April 33,698 37,140 97,607 51,244 -
May 34,750 38,398 44,932 49,216 51,635 -
June 34,503 38,003 89,991 49,813 52,413 -
July 35,887 - 46,448 52,434 -
Aug 35,726 38,461 44,673 97,292 51,972 -
Sept 35,464 76,549 46,232 49,578 52,413 -
Oct 35,520 43,058 47,840 50,731 54,254 -
Nov 36,703 49,024 - - -
Dec 35,987 88,163 48,168 102,527 107,523 -
418,588 471,774 550,199 593,925 627,900 115,003
2025 Budget 588,713 Tax is currently at 8% of gross revenues.
106.66%
Gambling Taxes
2021 2022 2023 2024 2025 2026
Jan 4,774$ 14,106$ 17,199$ 15,782$ 31,957$ 17,547$
Feb 6,634 15,773 12,718 14,349 13,945 15,039
March 11,146 16,194 23,721 16,509 16,895 -
April 14,462 18,292 20,016 10,059 10,424 -
May 15,357 17,008 19,241 25,537 24,163 -
June 15,358 17,534 18,252 8,313 16,916 -
July 13,659 16,774 17,566 17,126 11,673 -
Aug 14,866 14,181 18,857 15,973 16,907 -
Sept 14,967 17,192 16,193 9,904 17,582 -
Oct 13,347 16,545 13,924 15,692 16,395 -
Nov 16,335 17,561 13,140 5,702 8,533 -
Dec 14,490 17,161 13,173 26,799 24,243 -
155,394 198,321 204,000 181,746 209,633 32,586
2025 Budget 200,300 Tax on Pull tabs is 5% of gross receipts.
104.66% Tax on card games is 9% in 2014 and will increase 1%
per year and max at 12%.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2021 2022 2023 2024 2025 2026
Utility Tax - Electricity YTD
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
$600,000
2021 2022 2023 2024 2025 2026
Utility Tax - Garbage YTD
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
2021 2022 2023 2024 2025 2026
Gambling Taxes YTD
Page 4
Cable TV Franchise Fees
2021 2022 2023 2024 2025 2026
Jan 19,153$ 19,634$ 18,343$ 16,523$ 29,806$ 12,518$
Feb 17,439 18,557 16,366 15,116 -
March 19,196 38,366 19,017 17,162 14,896 -
April 19,579 19,950 18,816 16,996 - -
May 19,609 19,830 18,685 16,529 14,788 -
June 19,355 19,527 18,709 16,430 14,437 -
July 17,057 19,226 - 16,106 28,364 -
Aug 19,184 19,596 35,878 15,726 - -
Sept 19,816 19,141 17,515 15,344 13,880 -
Oct 19,464 19,132 17,150 26,947 -
Nov 19,823 19,386 17,153 14,568 13,097 -
Dec 19,877 18,882 16,580 14,562 13,020 -
229,551 232,668 216,403 176,312 184,351 12,518
2025 Budget 232,000 Tax is 5% of gross revenues.
79.46%
Building Permits
2021 2022 2023 2024 2025 2026
Jan 13,282$ 21,832$ 27,049$ 41,162$ 31,829$ 26,521$
Feb 97,623 58,481 6,928 70,319 16,321 36,229
March 20,655 189,743 69,563 99,259 9,218 -
April 86,686 121,318 41,087 25,690 21,403 -
May 1,942,044 25,424 69,639 36,147 30,388 -
June 116,861 84,294 12,973 22,472 180,719 -
July 41,084 19,142 29,600 40,958 30,076 -
Aug 179,093 104,053 15,440 15,297 57,399 -
Sept 85,973 73,395 21,096 28,023 124,417 -
Oct 50,379 56,957 107,911 9,179 44,577 -
Nov 65,651 31,085 5,845 26,346 60,288 -
Dec 418,443 10,619 110,484 9,930 26,730 -
3,117,774 796,344 517,615 424,780 633,365 62,750
2025 Budget 500,000
126.67%
Liquor Excise Taxes
2021 2022 2023 2024 2025 2026
Jan 32,991$ 34,835$ 35,230$ 36,609$ 36,693$ 34,546$
Feb -
March -
April 37,917 38,740 39,284 39,203 39,139 -
May -
June (9,371) -
July 34,199 33,543 39,466 36,250 43,396 -
Aug - -
Sept - -
Oct 37,306 39,291 35,083 38,992 39,539 -
Nov - -
Dec - -
142,413 146,410 149,064 151,054 149,395 34,546
2025 Budget 150,749
99.10%
$0
$250,000
2021 2022 2023 2024 2025 2026
Building Permits YTD
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
$225,000
$250,000
2021 2022 2023 2024 2025 2026
Cable Franchise Fees YTD
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
2021 2022 2023 2024 2025 2026
Liquor Excise Tax YTD
Page 5
Liquor Profits
2021 2022 2023 2024 2025 2026
Jan
Feb
March 40,700 40,121 40,635 41,030 42,830 -
April
May
June 40,701 40,120 40,635 41,028 42,831 -
July -
Aug -
Sept 40,684 40,185 40,642 41,029 42,831 -
Oct -
Nov -
Dec 40,672 40,178 40,638 41,027 42,831 -
162,757 160,605 162,550 164,114 171,323 -
2025 Budget 164,673
104.04% 4%
4,305 (2,152) 1,945 1,564
3% -1% 1% 1%
Traffic Infractions
2021 2022 2023 2024 2025 2026
Jan 11,073$ 6,119$ 4,895$ 9,773$ 8,296$ 7,744$
Feb 7,119 6,729 5,875 11,571 6,511 600
March 10,855 6,766 5,921 4,904 6,691 -
April 13,643 10,550 8,623 4,987 11,473 -
May 11,018 7,220 7,139 4,056 12,834 -
June 12,398 4,533 7,952 6,312 10,234 -
July 9,791 5,304 5,096 4,785 950 -
Aug 7,929 2,696 5,609 7,476 9,266 -
Sept 5,925 6,761 9,100 6,025 5,693 -
Oct 7,539 6,822 5,735 6,645 3,713 -
Nov 8,338 5,074 42,713 6,518 15,129 -
Dec 8,069 5,813 3,065 5,092 1,596 -
113,699 74,387 111,723 78,144 92,388 8,345
2025 Budget 130,000
71.07%
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
2021 2022 2023 2024 2025 2026
Fines & Forfeitures YTD
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
2021 2022 2023 2024 2025 2026
Liquor Profits YTD
Page 6
Other Funds Revenue Charts
Street Fund 101
Motor Vehicle Fuel Taxes
2021 2022 2023 2024 2025 2026
Jan 25,205$ 29,534$ 29,192$ 28,621$ 31,571$ 40,779$
Feb 30,338 32,140 27,589 28,989 29,288 30,297
March 25,834 24,973 27,338 25,890 15,014 -
April 24,888 26,765 26,409 26,936 17,335 -
May 29,811 31,757 32,136 30,085 18,463 -
June 31,079 30,029 30,075 30,577 62,728 -
July 33,105 32,263 32,848 30,240 21,090 -
Aug 34,464 37,800 35,745 34,506 47,760 -
Sept 33,155 32,300 33,317 30,496 28,775 -
Oct 34,347 34,340 34,154 32,549 38,830 -
Nov 31,096 28,174 30,320 32,242 27,258 -
Dec 30,355 24,856 30,377 29,285 26,411 -
363,677 364,932 369,500 360,415 364,523 71,076
2025 Budget 392,269
92.93%
Lodging Tax Fund 114
Lodging Tax
2021 2022 2023 2024 2025 2026
Jan 6,390$ 9,482$ 12,502$ 10,988$ 11,945$ 11,686$
Feb 6,474 10,015 6,807 9,250 9,917 11,082.00
March 6,480 8,926 6,349 6,997 9,842 -
April 6,563 9,531 6,509 8,916 8,764 -
May 8,651 11,367 8,918 11,621 12,045 -
June 11,079 11,725 10,170 10,656 11,767 -
July 11,718 12,974 9,548 12,137 14,088 -
Aug 13,173 13,133 14,385 15,576 16,603 -
Sept 15,717 19,157 10,107 18,945 19,179 -
Oct 14,407 17,807 27,637 19,875 20,119 -
Nov 11,759 14,495 15,164 15,315 14,355 -
Dec 10,743 10,449 10,494 12,522 13,474 -
123,154 149,062 138,588 152,798 162,097 22,768
2025 Budget 140,000
115.78%
Transportation Sales Tax Fund 180
Sales Tax
2021 2022 2023 2024 2025 2026
Jan 127,996$ 219,151$ 171,526$ 135,863$ 136,269$ 150,898$
Feb 149,430 276,472 181,424 151,337 155,889 173,112.83
March 118,749 168,113 137,149 126,936 134,308 -
April 113,496 165,347 163,760 123,674 124,081 -
May 150,317 227,854 175,292 138,785 153,046 -
June 136,554 184,314 149,550 133,570 135,747 -
July 134,216 159,574 161,324 134,261 146,068 -
Aug 150,380 193,275 183,089 144,727 149,270 -
Sept 139,938 186,733 154,371 134,677 142,396 -
Oct 144,816 183,444 149,160 145,160 141,671 -
Nov 364,684 182,922 149,250 143,666 185,648 -
Dec 239,681 171,358 148,075 137,040 185,760 -
1,970,256 2,318,557 1,923,971 1,649,697 1,790,153 324,011
2025 Budget 1,981,690
90.33%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
2021 2022 2023 2024 2025 2026
Fuel Taxes YTD
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
2021 2022 2023 2024 2025 2026
Lodging Tax YTD
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
$2,000,000
$2,250,000
$2,500,000
2021 2022 2023 2024 2025 2026
Transportation Sales Tax YTD
Page 7
Page 8