HomeMy WebLinkAbout04-25-2011_Council Workshop Packet
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CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL
APPROVAL OF THE AGENDA
WORKSHOP ITEMS ~ NO FINAL ACTION WILL BE TAKEN
1. Snohomish County Tourism Bureau Annual Update – Amy Spain
2. (10 min) WWTP Change Order #9 ATTACHMENT A
3. (10 min) 2011 Slurry Seal Project - bid opening April 28 ATTACHMENT B
4. (10 min) Authority for Mayor to sign $195K DOE Grant Agreement ATTACHMENT C
5. (15 min) Utility Administration Building ATTACHMENT D
6. (10 min) Fire Station 46 Change Orders #1 & 2 ATTACHMENT E
7. 10 min) Janitorial Contract ATTACHMENT F
8. (10 min) Adopt-a-Park presentation ATTACHMENT G
9. Miscellaneous Council items
ADJOURNMENT
Arlington City Council Workshop
April 25, 2011 – 7 PM
City Council Chambers ~ 110 E. Third
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT A
COUNCIL WORKSHOP DATE:
April 25, 2011
SUBJECT: IMCO General Contractors –
Change Order No. 9
DEPARTMENT OF ORIGIN:
Public Works – Utilities Division
James Kelly
ATTACHMENTS:
• Change Order No. 9 to the IMCO WWTP Contract
EXPENDITURES REQUESTED: $ 74,105.29
BUDGET CATEGORY: WWTP Project (Fund 408)
LEGAL REVIEW: Pending Final Review by City Attorney
DESCRIPTION: Change Order No. 9 to the IMCO WWTP Upgrade and Expansion construction
contract.
HISTORY: This change order is for 19 various design changes and improvements recommended
by the contractor, engineer, or City. The changes are either needed for undisclosed conditions or
system operating improvements; the net cost of the change order is an addition to the contract.
As of Change Order No. 9, the revised contract amount is as follows:
Original Contract Amount $ 29,201,724.00
Previous Change Orders $ 347,688.71
Net Change Order #9 $ 74,105.29
Estimated Contract Total After Change $ 29,623,518.00
ALTERNATIVES:
• Do not approve the change order, renegotiate work.
RECOMMENDED ACTION:
Discussion only - no action is being requested.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT B
COUNCIL WORKSHOP DATE:
April 25, 2011
SUBJECT: Slurry Seal Pavement Preservation
Project Bid Award
DEPARTMENT OF ORIGIN:
Public Works – Engineering
ATTACHMENTS:
• None
EXPENDITURES REQUESTED: $80,000.00 (a 2011 budgeted item)
BUDGET CATEGORY: Transportation Improvement Fund 310
LEGAL REVIEW: City Attorney will review all documents prior
to Bid Award.
DESCRIPTION: The City’s 2011 approved Pavement Preservation budget includes funds for a
Slurry Seal Pavement Project. Bid Opening is April 28, 2011 at 2 PM – results will be presented
to the Council for award at the May 2, 2011 meeting.
HISTORY: A Slurry Seal is cold mixed asphalt that consists of a graded aggregate, a binder,
fines and additives. It produces a hard wearing surfacing for overlaying existing pavement
and road maintenance. Slurry Seal is the most versatile and cost effective way to preserve and
protect road surfaces. The application of slurry seal will significantly extend the life of existing
pavements by protecting the undersurface from the effects of aging and the environment.
The City will be using a Type II Slurry Seal. This consists of general aggregates that are the
most commonly used and are widely employed where moderate-to-heavy traffic is found. The
process will seal, correct moderate-to-severe raveling, oxidation and loss of matrix, and
improve skid resistance.
This will be the first case of using Slurry Seal in the City – we will be monitoring its
effectiveness over the following 12 months.
ALTERNATIVES:
Withdraw bid.
RECOMMENDED ACTION:
Discussion only – no action is being requested at this time.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT C
COUNCIL WORKSHOP DATE:
April 25, 2011
SUBJECT: Funding Agreement between DOE
and the City of Arlington for the Stormwater
Retrofit and Low Impact Development Grant.
DEPARTMENT OF ORIGIN:
Public Works – Utilities Division
James Kelly
ATTACHMENTS:
• DRAFT Stormwater Retrofit and LID Competitive Grant for Stormwater Wetland Project
(Ecology Agreement SW11060)
EXPENDITURES REQUESTED: $65,000 (City’s 25% match)
BUDGET CATEGORY: Stormwater Capital Improvement Fund 409
LEGAL REVIEW: Pending Final Review by City Attorney
DESCRIPTION: The City was awarded $195,000 under the Stormwater Retrofit and LID
Competitive Grant Program in January 2011. The attached agreement between the Department
of Ecology and the City of Arlington details the terms for this grant.
HISTORY: The City applied for and received a grant in the amount of $195,000 from the
Department of Ecology (DOE) Stormwater Retrofit and LID Competitive Grant program. This
funding will be used to help fund the construction of the Stormwater Wetland and is divided
as 75% grant/25% City match. The DOE intends to have the contract negotiated and finalized
by June 30, 2011; however, as we have already bid the project, DOE is moving to get the
contract negotiated as soon as possible. The City was granted Prior Authorization for this
grant, allowing the City to incur eligible project costs prior to execution of the grant agreement
(back to January 25, 2011). With construction expected to start in May, we will be able to apply
for reimbursement as soon as the agreement is executed.
ALTERNATIVES:
1. Table for further discussion.
RECOMMENDED ACTION:
No action is being requested – discussion only.
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FY2011 STORMWATER RETROFIT AND LID COMPETITIVE GRANT PROGRAM
FUNDING AGREEMENT BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF ARLINGTON
GRANT AGREEMENT NUMBER
STORMWATER WETLAND PROJECT
TABLE OF CONTENTS
PART I. GENERAL INFORMATION .......................................................................................... 1
PART II. PROJECT SUMMARY .................................................................................................. 3
PART III. PROJECT BUDGET ..................................................................................................... 3
PART IV. PROJECT GOALS AND OUTCOMES ....................................................................... 4
PART V. SCOPE OF WORK ......................................................................................................... 5
PART V(A). SPECIAL TERMS AND CONDITIONS .................................................................. 9
PART VI. ALL WRITINGS CONTAINED HEREIN ................................................................... 9
ATTACHMENT I: GENERAL PROJECT MANAGEMENT REQUIREMENTS FOR THE FY
2011 STORMWATER RETROFIT AND LID COMPETITIVE GRANT PROGRAM ............. 11
ARCHEOLOGICAL AND CULTURAL RESOURCES ......................................................................................................... 11
CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION ..................... 11
EDUCATION AND OUTREACH ..................................................................................................................................... 12
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS ............... 12
FUNDING RECOGNITION ............................................................................................................................................ 13
INCREASED OVERSIGHT ............................................................................................................................................. 13
INDIRECT RATE ......................................................................................................................................................... 13
MATCHING REQUIREMENTS ...................................................................................................................................... 13
MINORITY AND WOMEN'S BUSINESS PARTICIPATION ................................................................................................ 13
PAYMENT REQUEST SUBMITTALS.............................................................................................................................. 14
POST PROJECT ASSESSMENT ...................................................................................................................................... 15
PROCUREMENT .......................................................................................................................................................... 15
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PROGRESS REPORTS .................................................................................................................................................. 15
REQUIRED DOCUMENT SUBMITTALS ......................................................................................................................... 15
WATER QUALITY MONITORING ................................................................................................................................. 16
ATTACHMENT II: GENERAL TERMS AND CONDITIONS PERTAINING TO GRANT
AND LOAN AGREEMENTS OF THE DEPARTMENT OF ECOLOGY ................................. 18
A. RECIPIENT PERFORMANCE ........................................................................................................................... 18
B. SUBGRANTEE/CONTRACTOR COMPLIANCE ............................................................................................. 18
C. THIRD PARTY BENEFICIARY ......................................................................................................................... 18
D. CONTRACTING FOR SERVICES (BIDDING) ................................................................................................. 18
E. ASSIGNMENTS .................................................................................................................................................. 18
F. COMPLIANCE WITH ALL LAWS ..................................................................................................................... 18
G. KICKBACKS....................................................................................................................................................... 19
H. AUDITS AND INSPECTIONS ........................................................................................................................... 19
I. PERFORMANCE REPORTING ........................................................................................................................... 19
J. COMPENSATION ................................................................................................................................................ 20
K. TERMINATION .................................................................................................................................................. 21
L. WAIVER .............................................................................................................................................................. 21
M. PROPERTY RIGHTS ......................................................................................................................................... 21
N. SUSTAINABLE PRODUCTS ............................................................................................................................. 22
O. RECOVERY OF PAYMENTS TO RECIPIENT ................................................................................................. 23
P. PROJECT APPROVAL ........................................................................................................................................ 23
Q. DISPUTES ........................................................................................................................................................... 23
R. CONFLICT OF INTEREST ................................................................................................................................. 24
S. INDEMNIFICATION .......................................................................................................................................... 24
T. GOVERNING LAW ............................................................................................................................................ 24
U. SEVERABILITY ................................................................................................................................................. 24
V. PRECEDENCE .................................................................................................................................................... 24
1
FY2011 STORMWATER RETROFIT AND LID COMPETITIVE GRANT PROGRAM
Funding Agreement Between
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF ARLINGTON
THIS is a binding agreement between the state of Washington Department of Ecology
(DEPARTMENT) and City of Arlington (RECIPIENT). The purpose of this agreement is to
provide funds to the RECIPIENT, who will carry out the requirements described in this
agreement.
PART I. GENERAL INFORMATION
Project Title: Stormwater Wetland Project
Grant Number:
State Fiscal Year: FY 2011
Total Project Cost: $1,364,493
Total Eligible Cost: $260,000
DEPARTMENT Share: $195,000
RECIPIENT Share: $65,000
DEPARTMENT Maximum Percentage: 75%
RECIPIENT Information
RECIPIENT Name: City of Arlington
Mailing Address: 238 N. Olympic
Arlington, WA 98223
Fax Number: 360-435-7944
Federal Taxpayer ID Number: 91-6001401
PROJECT Manager: James X. Kelly
Email Address: jkelly@arlingtonwa.gov
Phone Number: (360) 403-3505
PROJECT Financial Officer: Kris Wallace
Email Address: kwallace@arlingtonwa.gov
Phone Number: (360) 405-3538
DEPARTMENT Contact Information
Project Manager: Bobb Nolan
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Email Address: robert.nolan@ecy.wa.gov
Phone Number: (425) 649-7197
Project Engineer: Bobb Nolan
Email Address: robert.nolan@ecy.wa.gov
Phone Number: (425) 649-7197
Address:
Northwest
WA State Department of Ecology
Northwest Regional Office
3190 160th Ave SE
Bellevue, WA 98008-5452
Fax (425) 649-7098
Central
WA State Department of Ecology
Central Regional Office
15 West Yakima Ave, Suite 200
Yakima, WA 98902-3452
Fax (509) 575-2809
Southwest
WA State Department of Ecology
Southwest Regional Office
P.O. Box 47775
Olympia, WA 98504-7775
Fax (360) 407-6305
Eastern
WA State Department of Ecology
Eastern Regional Office
N. 4601 Monroe
Spokane, WA 99205-1295
Fax (509) 329-3570
Bellingham
WA State Department of Ecology
Bellingham Field Office
1440 10th Street, Suite 102
Bellingham, WA 98225
Fax (360) 715-5225
Headquarters
WA State Department of Ecology
P.O. Box 47600
Olympia, WA 98504-7600
Fax (360) 407-6426
Financial Manager: Patricia Brommer
Email Address: patricia.brommer@ecy.wa.gov
Phone Number: (360) 407-6216
Fax Number: (360) 407-7151
Address: WA State Department of Ecology
Water Quality Program, FMS
P.O. Box 47600
Olympia, WA 98504-7600
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CHECK ALL THAT APPLY:
• FY 2011 Stormwater Retrofit and LID Funds (state funds): Yes Amount: 195,000
• Prior Authorization Granted: Yes If yes, Effective Date: January 19, 2011 No
• Increased Oversight? Yes No
The effective date of this agreement is the date the agreement is signed by the DEPARTMENT's
Water Quality Program Manager. Any work performed prior to the effective date of this
AGREEMENT, without written Prior Authorization of the DEPARTMENT, will be at the sole
expense and risk of the RECIPIENT.
This agreement expires March 31, 2012.
Post Project Assessment date – three years after the expiration date of the agreement (see Post
Project Assessment in Attachment I): March 31, 2015.
PART II. PROJECT SUMMARY
This project will address water quality for the state of Washington. The RECIPIENT will
construct a stormwater wetland for stormwater pretreatment and treatment on a parcel that fronts
1,400 feet of the Stillaguamish River.
PART III. PROJECT BUDGET
STORMWATER WETLAND PROJECT
TASKS/OBJECTS TOTAL
PROJECT
COST
**TOTAL
ELIGIBLE
COST (TEC)
1 - Project Administration/Management $23,421 $
2 – Design, Plans Specifications, and Permitting $172,998 $$172,998
3 – Construction Management $25,000 $25,000
4 - Construction $1,045,181 $768,471
5 – Post Project Monitoring $45,000 $45,000
Total $1,311,600 $1,034,890
** The DEPARTMENT's Fiscal Office will track to the Total Eligible Cost.
Comment [PB1]: Need to break out information
on SW facility vs. WW/Reclaimed water portions of
project, as well as, construction and construction
management costs.
4
MATCHING REQUIREMENTS
DEPARTMENT Share: maximum 75% of TEC $195,000
RECIPIENT Share: minimum 25% of TEC
Cash $65,000
Other types of in-kind, such as volunteer work are not eligible
$65,000
PART IV. PROJECT GOALS AND OUTCOMES
A. Financial Assistance Water Quality Project Goals: The overall goals of this project are
focused on the protection of Stillaguamish River and include one or more of the
following:
Stormwater System Retrofit
Low Impact Development Best Management Practices
Designated beneficial uses will be restored or protected, 303(d)-Listed water bodies
restored to water quality standards, healthy waters prevented from being degraded.
B. Water Quality and Environmental Outcomes: The following are the anticipated water
quality and environmental improvements from the project. Please include the water
quality parameters addressed and improvements to these parameters that will occur as a
result of the project.
1. Incrementally reduce TSS, nutrients, and other stormwater pollutants, by treating and
infiltrating stormwater runoff at project site.
2. Provide detention and slow release of stormwater runoff from a 286 acre paved urban
area.
3. Promote stormwater management education opportunities within the stormwater
wetland.
4. Develop an urban forrested wetland for wildlife habitat.
C. Performance Items and Deliverables: The following are the anticipated action items that
will play an integral role in implementation of the project. Please include types and
amounts of BMPs that will be installed. This includes items such as linear feet of
pervious pavement, number of rain gardens installed, stormwater facility, outreach and
education, monitoring, technical assistance, GIS mapping, and others.
1. Construct a four cell, 9.8 acre, stormwater wetland.
2. Construct three concrete weirs to impound and detain stormwater.
3. Construct 3,500 feet of 10-foot wide walking path, and construct an additional 800
feet of natural walking path.
4. Provide post project water quality monitoring at project area.
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PART V. SCOPE OF WORK
Task 1 - Project Administration/Management
A. The RECIPIENT will administer the project. Responsibilities will include, but not be
limited to: maintenance of project records; submittal of payment vouchers, fiscal forms,
and progress reports; compliance with applicable procurement, contracting, and interlocal
agreement requirements; application for, receipt of, and compliance with all required
permits, licenses, easements, or property rights necessary for the project; and submittal of
required performance items.
B. The RECIPIENT must manage the project. Efforts will include: conducting,
coordinating, and scheduling project activities and assuring quality control. Every effort
will be made to maintain effective communication with the RECIPIENT's designees; the
DEPARTMENT; all affected local, state, or federal jurisdictions; and any interested
individuals or groups. The RECIPIENT must carry out this project in accordance with
any completion dates outlined in this agreement.
C. The RECIPIENT must ensure this project is completed according to the details of this
agreement. The RECIPIENT may elect to use its own forces or it may contract for
professional services necessary to perform and complete project-related work.
Required Performance:
1. Effective administration and management of this grant project.
2. Timely submittal of all required performance items, progress reports, and
financial vouchers.
3. Submit at least three hard copies and one electronic copy of the final project
report after a draft has been approved by the DEPARTMENT.
4. Write and submit a one to two page summary of project accomplishments and
outcomes at project completion, including pictures, to be published in the
DEPARTMENT’s Annual Water Quality Financial Assistance Report following
the DEPARMENT’s water quality stories format.
Task 2 – Plans and Specifications
A. The RECIPIENT will submit to the DEPARTMENT’s Project Manager, a copy of the
Lead Agency’s signed and dated State Environmental Policy Act (SEPA) determination.
B. During the planning and design stage and prior to any ground disturbing activities, the
RECIPIENT will submit to the DEPARTMENT’s Project Manager one of the following:
a. If Cultural Resources Review (Executive Order 05-05) is complete, a copy of the
letter of concurrence from the Department of Archaeology and Historic
Preservation (DAHP).
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b. If Cultural Resources Review (Executive Order 05-05) is not complete, the
RECIPIENT will submit a DAHP EZ-1 form to the DEPARTMENT’s Project
Manager for coordination with the DAHP on the letter of concurrence.
C. The RECIPIENT will submit the Pre-design report to the DEPARTMENT for review. At
its discretion, the DEPARTMENT may request 60 percent complete design plans for
review. Based on receipt of the Pre-design report or the 60 percent complete design plans,
the DEPARTMENT will provide comments to the RECIPIENT within 45 days of receipt
of the plans.
D. The RECIPIENT will submit final plans and specifications to the DEPARTMENT's
Project Manager for review. The DEPARTMENT will provide comments to the
RECIPIENT within 45 days of receipt of the plans. The DEPARTMENT’s Project
Manager will work with the DEPARTMENT’s engineer to review the plans and
specifications for consistency with the appropriate design criteria and grant requirements.
The RECIPIENT must justify significant deviations from the following:
1. The following Guidance Manual depends on the region that your project is
conducted:
Stormwater Management Manual for Western Washington (SWMMWW),
or the
Stormwater Management Manual for Eastern Washington (SWMMEW),
both can be found at:
http://www.ecy.wa.gov/programs/wq/stormwater/tech.html, or the
Low Impact Development Technical Guidance Manual for Puget Sound
found at: http://www.psp.wa.gov/downloads/LID/LID_manual2005.pdf, or
equivalent design manuals, or
2. Equivalent manual as developed by the local jurisdiction and approved by
Ecology.
3. Good engineering practices and generally recognized engineering standards.
4. The project pre-design report.
E. The plans, specifications, construction contract documents, and addenda must be
approved by the RECIPIENT prior to submittal to the DEPARTMENT.
F. The RECIPIENT will prepare and submit a projected construction schedule to the
DEPARTMENT.
G. The RECIPIENT will submit to the DEPARTMENT a current, updated construction cost
estimate along with each plans and specifications submittal.
H. The RECIPIENT will submit all construction plans to the DEPARTMENT, reduced to no
larger than 11" x 17" in size. The RECIPIENT may bind them with the specifications or
related construction contract documents or bound as a separate document. All reduced
drawings must be legible.
7
I. The RECIPIENT will develop and submit an operations & maintenance plan for the
stormwater treatment and low impact development (LID) features. The operation &
maintenance plan will describe how the RECIPIENT will ensure project success
consistent with the design manual used. The operation & maintenance plan must also
address long term activities to assure ongoing pollutant removal and flow-control
capability of the project. (See the Stormwater Management Manual for Western
Washington Volume 5, Section 4.6)
Required Performance:
1. Submit a copy of the signed and dated SEPA determination to the
DEPARTMENT.
2. Submit a copy of either: 1) Letter of Concurrence from DAHP; or, 2) the DAHP
EZ-1 form, for DEPARTMENT coordination on compliance with Executive
Order 05-05.
3. Submit a Pre-design report to the DEPARTMENT.
4. Submit final plans and specifications to the DEPARTMENT.
Task 3 – Construction Management
A. The RECIPIENT will provide construction oversight and management of the project.
B. The RECIPIENT will submit a detailed construction quality assurance plan to the
DEPARTMENT before the start of construction. This plan must describe how adequate
and competent construction oversight will be performed.
C. The RECIPIENT will submit a construction schedule to the DEPARTMENT within 30
days of the start of construction. The construction schedule will be revised and/or
updated whenever major changes occur and at a minimum of every three months. The
RECIPIENT will submit the construction schedule to the DEPARTMENT with the
quarterly report. When changes in the construction schedule affect previous cash flow
estimates, revised cash flow projections must also be submitted to the DEPARTMENT.
D. Prior to execution, the RECIPIENT will submit eligible change orders that are a
significant deviation from the DEPARTMENT reviewed plans and specifications in
writing for DEPARTMENT review and approval for payment. All other change orders
must be approved by the DEPARTMENT for technical merit and should be submitted
within 30 days after execution. Change orders are to be signed by the contractor, the
engineer (if appropriate), and the RECIPIENT prior to submittal to the DEPARTMENT
for approval.
E. Upon completion of construction, the RECIPIENT will provide to the DEPARTMENT’s
Project Manager a Construction Completion Form signed by a professional engineer,
indicating that the project was completed in accordance with the plans and specifications
and major change orders approved by the DEPARTMENT’s Project Engineer and shown
on the Record Drawings.
Required Performance:
8
1. Submit the project construction quality assurance plan to the DEPARTMENT.
2. Submit the construction schedule to the DEPARTMENT.
3. Submit the signed and dated Declaration of Completion Form to the
DEPARTMENT.
Task 4 – Construction
A. The RECIPIENT will construct a stormwater wetland that consists of four cells, and will
allow for pretreatment, treatment, and infiltration of stormwater runoff prior to entering
the Stillaguamish River.
B. The RECIPIENT will submit to the DEPARTMENT’s Project Manager a copy of the
construction contract within 30 days of execution.
Required Performance:
1. Submit a copy of the bid documents (e.g. bid announcement, bid award, bid
tabulations) to the DEPARTMENT.
2. Submit a copy of the construction contract to the DEPARTMENT.
3. Construct a wetland (9.85 acres) for stormwater runoff treatment.
Task 5 – Post Project Maintenance and Monitoring
A. The RECIPIENT will provide maintenance and monitoring of the wetland post
construction.
B. The RECIPIENT will submit a Quality Assurance Project Plan (QAPP) for the water
quality monitoring strategy, to the DEPARTMENT for approval, prior to initiation of
monitoring.
C. The RECIPIENT will provide for continuous flow monitoring into and out of the wetland
using a fixed flow monitoring device and data logger.
D. The RECIPIENT will monitor water quality for temperature, specific conductivity,
dissolved oxygen, and pH in accordance with theDOE approved Quality Assurance
Project Plan (QAPP)
Required Performance:
1. Inspect and replace failing wetland vegetation post construction.
2. Submit a QAPP for post construction water quality monitoring to the
DEPARTMENT's Project Manager for approval.
3. Provide water quality monitoring as outlined in the approved QAPP.
4. Provide a final report to the DEPARTMENT that discusses the overall water
quality trends.
Comment [PB2]: Need more information.
9
PART V(a). SPECIAL TERMS AND CONDITIONS
A. Adjusted Construction Budget. The construction budget, as reflected in the agreement,
will be adjusted once actual construction bids are received.
If the low responsive responsible construction bid(s) exceed the engineer’s estimate of
construction costs, the DEPARTMENT may approve, if funding is available and through
formal amendment to this agreement, funding increases for up to ten percent of the
engineer’s original estimate.
If the low responsive responsible construction bid(s) come in lower than the engineer’s
estimate of construction costs, the DEPARTMENT may reduce the grant amount.
B. Change Orders. If funding is available, the DEPARTMENT may approve, through
formal amendment to this agreement, funding for change orders for up to five percent of
the eligible portion of the low responsive responsible construction bid(s).
C. Documents for Review. The plans, specifications, construction contract documents, and
addenda must be approved by the RECIPIENT prior to submittal for DEPARTMENT
review.
D. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project within four months of the signatory date, the DEPARTMENT reserves the right to
terminate this agreement.
E. Use of Force Account. In the event the RECIPIENT elects to use its own forces to
accomplish eligible project work, the RECIPIENT acknowledges that it has the legal
authority to perform the work and adequate and technically qualified staff to perform the
work without compromising other government functions. The RECIPIENT must track
and report the force account work submitted to the DEPARTMENT for reimbursement.
PART VI. ALL WRITINGS CONTAINED HEREIN
The following contain the entire understanding between the parties, and there are no other
understandings or representations other than as set forth, or incorporated by reference, herein:
• This agreement.
• Attachment I: General Project Management Requirements for the FY 2011 Stormwater
Retrofit and Lid Competitive Grant Program.
• Attachment II: General Terms and Conditions.
• The effective edition, at the signing of this agreement, of the DEPARTMENT's
“Administrative Requirements for Ecology Grants and Loans”.
• The associated funding guidelines that correspond to the fiscal year in which the project is
funded.
• The applicable statutes and regulations.
No subsequent modifications or amendments of this agreement will be of any force or effect
unless signed by authorized representatives of the RECIPIENT and the DEPARTMENT and
10
made a part of this agreement, EXCEPT that in response to a request from the RECIPIENT, the
DEPARTMENT may redistribute the grant budget. The DEPARTMENT or the RECIPIENT
may change their respective staff contacts without the concurrence of either party.
The RECIPIENT acknowledges that they have had the opportunity to thoroughly review the
terms of this agreement, the attachments, all incorporated or referenced documents, as well as all
applicable statutes, rules, and guidelines mentioned in this agreement.
IN WITNESS WHEREOF, the parties hereby execute this agreement:
STATE OF WASHINGTON CITY OF ARLINGTON
DEPARTMENT OF ECOLOGY
_____________________________________ ___________________________________
KELLY SUSEWIND P.E., P.G. DATE MARGARET LARSON DATE
WATER QUALITY PROGRAM MANAGER MAYOR
Comment [PB3]: Need Signatory Information
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ATTACHMENT I: GENERAL PROJECT MANAGEMENT REQUIREMENTS FOR
THE FY 2011 STORMWATER RETROFIT AND LID
COMPETITIVE GRANT PROGRAM
ARCHEOLOGICAL AND CULTURAL RESOURCES
The RECIPIENT must comply with all requirements listed in Executive Order 05-05 prior to
implementing any project that involves disturbing soil. Compliance includes coordinating with
the Department of Historic and Archeological Preservation and affected tribes. Executive Order
05-05 is found at:
http://www.dahp.wa.gov/pages/EnvironmentalReview/documents/EO05_05.pdf
The Department of Historic and Archeological Preservation has provided guidance to initiate the
0505 process that can be accessed online at:
http://www.dahp.wa.gov/pages/Documents/EnvironmentalReview.htm and
http://www.dahp.wa.gov/pages/EnvironmentalReview/documents/eo0505Guidance_000.pdf.
CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not
suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded
from contracting with the federal government, or from receiving contracts paid for with
federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to the
Department if at any time the RECIPIENT/CONTRACTOR learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the
department for assistance in obtaining a copy of those regulations..
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under the applicable
Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will
include this clause titled “CERTIFICATION REGARDING SUSPENSION,
DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without
modification in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
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6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring
that any lower tier covered transaction complies with certification of suspension and
debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information
required in the Code of Federal Regulations may result in the delay or negation of this
funding agreement, or pursuance of legal remedies, including suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all
lower tier recipients or contractors, are not suspended or debarred, and will make this proof
available to the Department upon request. RECIPIENT/CONTRACTOR must run a search
in www.epls.gov and print a copy of completed searches to document proof of compliance.
EDUCATION AND OUTREACH
Before producing any new materials for the purpose of education and outreach the RECIPIENT
must make sure similar materials do not already exist elsewhere. If similar materials exist, the
RECIPIENT must request the use of the materials before time and resources are invested to
duplicate materials that are already available.
The RECIPIENT must provide the DEPARTMENT up to two copies and an electronic copy on
CD-ROM of any tangible educational products developed under this grant, such as brochures,
manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements or
gadgets, such as a refrigerator magnet with a message. If this is not practical, the RECIPIENT
must provide a complete description including photographs or printouts of the product.
The RECIPIENT must also supply the DEPARTMENT with the names and contact information
of local project leads.
If there are a significant number of people in the community that speak languages other than
English, the RECIPIENT must produce all pamphlets, fliers, meeting notices, reports, and other
educational and public outreach materials in English and in the other prevalent language.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
REPORTING REQUIREMENTS
In order to comply with the FFATA, the RECIPIENT must complete the FFATA Data
Collection Form and return it to the DEPARTMENT. The DEPARTMENT will report basic
agreement information, including the required DUNS number, for all federally-funded
agreements at www.fsrs.gov. This information will be made available to the public at
www.usaspending.gov. Recipients who do not have a DUNS number can find guidance at
www.grants.gov . Please note that Ecology will not pay any invoices until it has received the
completed FFATA Data Collection Form.
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Any recipient that receives 80 percent or more of its annual gross revenues from federal funds,
and receives more than $25,000,000 in annual federal funds, must also report compensation for
its five top executives. See www.fsrs.gov for details of this requirement. If your organization
falls into this category, you must report the required information to the DEPARTMENT.
FUNDING RECOGNITION
The RECIPIENT must inform the public about DEPARTMENT or the Environmental Protection
Agency (EPA) funding participation in this project through the use of project signs,
acknowledgement in published materials, reports, the news media, or other public
announcements. Projects addressing site-specific locations must utilize appropriately sized and
weather-resistant signs. Sign logos are available from the DEPARTMENT upon request.
INCREASED OVERSIGHT
If this project is selected for increased oversight (as indicated on page 3 of this agreement), the
RECIPIENT must submit all backup documentation with each payment request submittal. In
addition, the DEPARTMENT’s Project Manager must establish a schedule for additional site
visits to provide technical assistance to the RECIPIENT and verify progress or payment
information.
INDIRECT RATE
To acknowledge overhead costs, the RECIPIENT may charge an indirect rate of up to 25 percent
based on employees’ direct salary and benefit costs incurred while conducting project-related
work. The DEPARTMENT’s Financial Manager may require a list of items included in the
indirect rate at any time.
MATCHING REQUIREMENTS
Cash Match Requirement. FY 2011 Stormwater Retrofit and LID Competitive grants require
cash match only.
Interlocal Match Requirement. The RECIPIENT certifies by signing this agreement that all
negotiated interlocal agreements are consistent with all of the following:
• Terms of this grant agreement
• The edition of “Administrative Requirements for Ecology Grants and Loans” that is
effective at the signing of this agreement.
• Chapter 39.34 RCW Interlocal Cooperation Act
MINORITY AND WOMEN'S BUSINESS PARTICIPATION
The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority-owned
(MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the
effective date of this agreement.
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Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE
participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons
submitting qualifications should take the following steps, when possible, in any procurement
initiated after the effective date of this agreement:
a) Include qualified minority and women's businesses on solicitation lists.
b) Assure that qualified minority and women's businesses are solicited whenever they are
potential sources of services or supplies.
c) Divide the total requirements, when economically feasible, into smaller tasks or
quantities, to permit maximum participation by qualified minority and women's
businesses.
d) Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
e) Use the services and assistance of the State Office of Minority and Women's Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S.
Department of Commerce, as appropriate.
The RECIPIENT must report to the DEPARTMENT at the time of submitting each invoice, on
forms provided by the DEPARTMENT, payments made to qualified firms. Please include the
following information:
a) Name and state OMWBE certification number (if available) of any qualified firm
receiving funds under the invoice, including any sub-and/or sub-subcontractors.
b) The total dollar amount paid to qualified firms under this invoice.
PAYMENT REQUEST SUBMITTALS
Frequency. The RECIPIENT must submit payment requests at least quarterly but no more often
than monthly, unless allowed by the DEPARTMENT’s Financial Manager. The
DEPARTMENT’s Financial Manager may require the RECIPIENT to submit regular payment
requests to ensure efficient and timely use of funds.
Supporting Documentation. The RECIPIENT must submit all payment request vouchers and
supportive documentation to the DEPARTMENT’s Financial Manager. Payment request
voucher submittals are based on match requirements found in the budget.
Required Forms.
Any Match Combination Cash Only Match Where Applicable
Form A19-1A (original signature) Form A19-1A (original signature) Form E (ECY 060-12)
Form B1 (ECY 060-3) Form B2 (ECY 060-7) Form F (ECY 060-13)
Form C1 (ECY 060-8) Form C2 (ECY 060-9) Form H (F-21)
Form D (ECY 060-11) Form D (ECY 060-11) Form I (ECY 060-15)
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Reporting eligible costs. The RECIPIENT must report all eligible costs incurred on the project,
regardless of the source of funding for those costs. This includes costs used as match. All
eligible and ineligible project costs must be separate and identifiable.
Reimbursements. Payments will be made on a cost-reimbursable basis.
POST PROJECT ASSESSMENT
The RECIPIENT agrees to submit a brief survey regarding the key project results or water
quality project outcomes and the status of long-term environmental results or goals from the
project three years after project completion.
The DEPARTMENT’s Water Quality Program Performance Measures Lead will contact the
RECIPIENT before the Post Project Assessment date to request this data.
The DEPARTMENT may also conduct site interviews and inspections, and may otherwise
evaluate the Project, as part of this assessment.
PROCUREMENT
The RECIPIENT certifies by signing this agreement that all applicable requirements have been
satisfied in the procurement of any professional services.
PROGRESS REPORTS
The RECIPIENT must submit quarterly progress reports to the DEPARTMENT’s Financial
Manger and Project Manager. Payment requests will not be processed without a progress report.
Reporting Periods.
• January 1 through March 31
• April 1 through June 30
• July 1 through September 30
• October 1 through December 31
Reporting Due Date. Quarterly progress reports are due 15 days following the end of the quarter.
Report Content. At a minimum, all progress reports must contain a comparison of actual
accomplishments to the objectives established for the period, the reasons for delay if established
objectives were not met, analysis and explanation of any cost overruns, and any additional
pertinent information specified in this agreement.
REQUIRED DOCUMENT SUBMITTALS
The RECIPIENT must submit the following documents to the DEPARTMENT as requested by
the DEPARTMENT’s Project Manager or Financial Manager:
• Draft project completion reports – up to three copies
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• Electronic copy of final project completion report – one copy
• Final project completion reports – up to eight copies
• Final project completion reports of statewide significance – up to 50 copies
• Educational products developed under this agreement – up to two copies
• Documents that require DEPARTMENT Approval – two copies (one for the
DEPARTMENT and one for the RECIPIENT)
• Interlocal agreements – one copy for the DEPARTMENT’s Financial Manager
• Professional services procurement agreements – 1 copy to the DEPARTMENT’s
Financial Manager
Additional Required Document Submittals for the Federal Clean Water Act Section 319 Funded
Projects and Centennial projects used by the DEPARTMENT to satisfy its Section 319 matching
requirement.
• Federal Clean Water Act Section 319 Grant Data Reporting Form – 1 copy to
DEPARTMENT’s Financial Manager during the first quarter following the effective date
of the agreement
• Federal Clean Water Act Section 319 Grant Load Reductions Reporting Form – 1 copy to
the DEPARTMENT’s Financial Manager by January 15 of each year.
WATER QUALITY MONITORING
Quality Assurance Project Plan (QAPP). Prior to initiating water quality monitoring activities,
the RECIPIENT must prepare a Quality Assurance Project Plan (QAPP). The QAPP must
follow the DEPARTMENT’s Guidelines and Specifications for Preparing Quality Assurance
Project Plans for Environmental Studies, February 2001 (Ecology Publication No. 01-03-003).
The applicant may also reference the Technical Guidance for Assessing the Quality of Aquatic
Environments, revised February 1994 (Ecology Publication No. 91-78) or more current revision,
in developing the QAPP.
The RECIPIENT must submit the QAPP to the DEPARTMENT’s project manager for review,
comment, and must be approved before starting the environmental monitoring activities.
The RECIPIENT must use an environmental laboratory accredited by the DEPARTMENT to
analyze water samples for all parameters to be analyzed that require bench testing. Information
on currently accredited laboratories and the accreditation process is provided on the
DEPARTMENT’s Environmental Assessment Program’s website, available at:
http://www.ecy.wa.gov/programs/eap/lab-accreditation.html
The RECIPIENT should manage all monitoring data collected or acquired under this agreement
in order to be available to secondary users and meet the “ten-year rule.” The ten-year rule means
that data documentation is sufficient to allow an individual not directly familiar with the specific
monitoring effort to understand the purpose of the data set, methods used, results obtained, and
quality assurance measures taken ten years after data are collected.
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Monitoring Data Submittal / Environmental Information Management System. Funding
recipients that collect water quality monitoring data must submit all data to Ecology through the
Environmental Information Management System (EIM). Data must be submitted by following
instructions on the EIM website, currently available at:
http://www.ecy.wa.gov/eim
The data submittal portion of the EIM website provides information and help on formats and
requirements for submitting tabular data. Specific questions about data submittal can be directed
to the EIM Data Coordinator, currently available at:
eim_data_coordinator@ecy.wa.gov
If GIS data is collected, Ecology data standards are encouraged. An Ecology Focus Sheet
entitled GIS Data and Ecology Grants (Publication No. 98-1812-SEA) outlines the standards.
Common standards must be used for infrastructure details, such as geographic names,
Geographic Information System (GIS) coverage, list of methods, and reference tables.
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ATTACHMENT II: GENERAL TERMS AND CONDITIONS PERTAINING TO
GRANT AND LOAN AGREEMENTS OF THE DEPARTMENT OF ECOLOGY
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT
and RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if
that has been included in the agreement’s final scope of work and budget.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to
this agreement, the state of Washington is named as an express third-party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT
shall retain copies of all bids received and contracts awarded, for inspection and use by the
DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or
assigned by the RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders,
regulations and permits. Prior to commencement of any construction, the RECIPIENT shall
secure the necessary approvals and permits required by authorities having jurisdiction over
the project, provide assurance to the DEPARTMENT that all approvals and permits have
been secured, and make copies available to the DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal
and State laws, regulations, and policies against discrimination. The RECIPIENT further
agrees to affirmatively support the program of the Office of Minority and Women's Business
Enterprises to the maximum extent possible. If the agreement is federally-funded, the
RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to
women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the state of Washington which affect wages
and job safety.
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4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the
DEPARTMENT shall have the right to immediately terminate this agreement for cause as
provided in Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise
entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
1. The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source
and task or object. All grant/loan records shall be kept in a manner which provides an audit
trail for all expenditures. All records shall be kept in a common file to facilitate audits and
inspections.
Engineering documentation and field inspection reports of all construction work
accomplished under this agreement shall be maintained by the RECIPIENT.
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any
duly authorized audit representative of the state of Washington for a period of at least three
years after the final grant payment/loan repayment or any dispute resolution hereunder. If any
such audits identify discrepancies in the financial records, the RECIPIENT shall provide
clarification and/or make adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made
available to the DEPARTMENT and to any authorized state, federal or local representative
for inspection at any time during the course of this agreement and for at least three years
following grant/loan termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB
Circular A-133, if the RECIPIENT expends $500,000 or more in a year in Federal funds. The
$500,000 threshold for each year is a cumulative total of all federal funding from all sources.
The RECIPIENT must forward a copy of the audit along with the RECIPIENT’S response
and the final corrective action plan to the DEPARTMENT within 90 days of the date of the
audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment
request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also
report in writing to the DEPARTMENT any problems, delays or adverse conditions which will
materially affect their ability to meet project objectives or time schedules. This disclosure shall
be accompanied by a statement of the action taken or proposed and any assistance needed from
the DEPARTMENT to resolve the situation. Payments may be withheld if required progress
reports are not submitted. Quarterly reports shall cover the periods January 1 through March 31,
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April 1 through June 30, July 1 through September 30, and October 1 through December 31.
Reports shall be due within 30 days following the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis as
specified in the grant agreement and no more often than once per month. Each request for
payment will be submitted by the RECIPIENT on State voucher request forms provided by
the DEPARTMENT along with documentation of the expenses. Payments shall be made for
each task/phase of the project, or portion thereof, as set out in the Scope of Work when
completed by the RECIPIENT and approved as satisfactory by the Project Officer. The
payment request form and supportive documents must itemize all allowable costs by major
elements as described in the Scope of Work.
Instructions for submitting the payment requests are found in "Administrative Requirements
for Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this
document shall be furnished to the RECIPIENT. When payment requests are approved by the
DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment
requests shall be submitted to the DEPARTMENT and directed to the Project Officer
assigned to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT
pursuant to the grant/loan agreement and performed after the effective date and prior to the
expiration date of this agreement, unless those dates are specifically modified in writing as
provided herein.
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for
compensation within forty-five (45) days after the expiration date of this agreement and
within fifteen (15) days after the end of a fiscal biennium. Failure to comply may result in
delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten
percent (10%) of each reimbursement payment as security for the RECIPIENT's
performance. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when
the project(s) described herein, or a portion thereof, have been completed if, in the
DEPARTMENT's sole discretion, such payment is reasonable and approved according to this
agreement and, as appropriate, upon completion of an audit as specified under section J.6.
herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by
the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be
refunded to the DEPARTMENT by the RECIPIENT.
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT
or other public entities, it shall not exceed the amount allowed under state law for state
employees.
7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for
in the Scope of Work hereunder.
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K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In
the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to
perform any obligation required of it by this agreement, the DEPARTMENT may refuse to
pay any further funds there under and/or terminate this agreement by giving written notice of
termination.
A written notice of termination shall be given at least five working days prior to the effective
date of termination. In that event, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the
RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become
Department property and the RECIPIENT shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of
Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT
may withhold payments for the purpose of setoff until such time as the exact amount of
damages due the DEPARTMENT from the RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on
the availability of state and federal funds through legislative appropriation and state
allotment. When this agreement crosses over state fiscal years the obligation of the
DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year.
The failure to appropriate or allot such funds shall be good cause to terminate this agreement
as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT
to continue or complete the project described herein shall be contingent upon appropriation of
funds by the RECIPIENT's governing body; provided, however, that nothing contained
herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to
the RECIPIENT in accordance with Section O herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project funded herein within four months after the effective date of this agreement, or by any
date agreed upon in writing for commencement of work, the DEPARTMENT reserves the
right to terminate this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach
of any provision of this agreement is not a waiver of any subsequent breach and will not be
construed as a modification of the terms of this agreement unless stated as such in writing by the
authorized representative of the DEPARTMENT.
M. PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
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DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce,
publish, recover or otherwise use the material(s) or property and to authorize others to use the
same for federal, state or local government purposes. Where federal funding is involved, the
federal government may have a proprietary interest in patent rights to any inventions that are
developed by the RECIPIENT as provided in 35 U.S.C. 200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish
information of the DEPARTMENT; present papers, lectures, or seminars involving
information supplied by the DEPARTMENT; use logos, reports, maps or other data, in
printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the
DEPARTMENT.
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of
all real and personal property purchased wholly or in part with funds furnished by the
DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the
contrary or upon specific instructions with respect thereto in the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides
personal property directly to the RECIPIENT for use in performance of the project, it shall be
returned to the B-4 DEPARTMENT prior to final payment by the DEPARTMENT. If said
property is lost, stolen or damaged while in the RECIPIENT's possession, the
DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair
market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire
title for each parcel prior to disbursement of funds provided by this agreement.
Such evidence may include title insurance policies, Torrens certificates, or
abstracts, and attorney's opinions establishing that the land is free from any
impediment, lien, or claim which would impair the uses contemplated by this
agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall not at any time convert any equipment, property or facility acquired or
developed pursuant to this agreement to uses other than those for which assistance was
originally approved without prior written approval of the DEPARTMENT. Such approval
may be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of
the sale, lease or other conversion or encumbrance which monies granted pursuant to this
agreement bear to the total acquisition, purchase or construction costs of such property.
N. SUSTAINABLE PRODUCTS
In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is
encouraged to implement sustainable practices where and when possible. These practices include
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use of clean energy, and purchase and use of sustainably produced products (e.g., recycled
paper). For more information, see http://www.ecy.wa.gov/sustainability/.
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent
upon satisfactory performance of this agreement including the satisfactory completion of the
project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to
perform obligations required of it by this agreement, the RECIPIENT may, at the
DEPARTMENT's sole discretion, be required to repay to the DEPARTMENT all grant/loan
funds disbursed to the RECIPIENT for those parts of the project that are rendered worthless in
the opinion of the DEPARTMENT by such failure to perform. Interest shall accrue at the rate of
twelve percent per year from the time the DEPARTMENT demands repayment of funds. If
payments have been discontinued by the DEPARTMENT due to insufficient funds as in Section
K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the
RECIPIENT prior to such termination. Any property acquired under this agreement, at the option
of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S
liability to repay monies shall be reduced by an amount reflecting the fair value of such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the
Project Officer or other designated official to whom the RECIPIENT shall report and be
responsible. In the event there is a dispute with regard to the extent and character of the work to
be done, the determination of the Project Officer or other designated official as to the extent and
character of the work to be done shall govern. The RECIPIENT shall have the right to appeal
decisions as provided for below.
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement which is not disposed of in writing shall be decided by the Project Officer
or other designated official who shall provide a written statement of decision to the RECIPIENT.
The decision of the Project Officer or other designated official shall be final and conclusive
unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or
otherwise furnishes to the Director of the DEPARTMENT a written appeal. In connection with
appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be
heard and to offer evidence in support of this appeal. The decision of the Director or duly
authorized
representative for the determination of such appeals shall be final and conclusive. Appeals from
the Director's determination shall be brought in the Superior Court of Thurston County. Review
of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the
RECIPIENT shall proceed diligently with the performance of this agreement and in accordance
with the decision rendered.
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R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall
participate in any decision which affects his/her personal interest or the interest of any
corporation, partnership or association in which he/she is, directly or indirectly interested; nor
shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the
proceeds thereof.
S. INDEMNIFICATION
1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's
fees, and other costs related to the project described herein, except as provided in the Scope
of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party
shall indemnify and hold the other harmless from and against any liability for any or all
injuries to persons or property arising from the negligent act or omission of that party or that
party's agents or employees arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which
can be given effect without the invalid provision, and to this end the provisions of this agreement
are declared to be severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order: (a) applicable
Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions;
(d) Any terms incorporated herein by reference including the "Administrative Requirements for
Ecology Grants and Loans"; and (e) the General Terms and Conditions.
SS-010 Rev. 04/04
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT D
COUNCIL WORKSHOP DATE:
April 25 , 2011
SUBJECT: Purchase of Modular Building from
Pacific Mobilefor Public Works Administration
DEPARTMENT OF ORIGIN:
Public Works – Utilities Division James Kelly
ATTACHMENTS:
• Modular Building Proposed Floor Plan
• Quotes from Pacific Mobile and William-Scotsman
EXPENDITURES REQUESTED: $1,020,000 (Estimate)
BUDGET CATEGORY: Water Capital Fund, Sewer Capital Fund,
WWTP Fund
LEGAL REVIEW: Pending Final Review by City Attorney
DESCRIPTION – Proposal from Pacific Mobile for the fabrication and construction of a modular
office building to house the Public Works Utility Administration office.
HISTORY: – The PW Utilities Administration offices are currently housed in a leased modular
building that was leased from William-Scotsman in 2004. The lease will expire in October 2011
and the building is in such poor condition that it needs to be replaced.
Staff has researched several different building construction options including, stick built,
prefabricated, and modular construction. Of the various building construction options, modular
construction is the lowest cost per square foot and the best overall value.
Staff worked with the new Haller Park design and began looking for a larger, permanent
modular office building to provide a park presence, a large community meeting room (Stilly
Conference Room), and offices for Utility & PW Admin staff (see attached floor plan). The City
solicited comparable proposals from William-Scotsman and Pacific Mobile for the new office;
Pacific Mobile provided a price quote that was more than 20% lower. Pacific Mobile is under the
KCDA purchasing plan and the City will procure the building through KCDA with a 2%
processing fee.
ALTERNATIVES:
• Renew lease for modular office
RECOMMENDED ACTION:
Discussion only – no action will be taken.
4/12/2011
SALES QUOTESALES QUOTE
TO:City of Arlington
154 West Cox Ave
Arlington, WA 98223
Mike O’Brien 4/5/2011
SALESPERSON INQUIRY DATE PROPOSED DEL. DATE
JOB #: 11161.AJOB #: 11161.A
PROPOSAL DATE
PRICINGDescriptionQTY
Custom 7484 Sf Modular Building per floor plan and Spec Sheet $860,320.001.00
See Scope of work form for detail
price includes $6,000.00 for reception counter
price includes gas piping for HVAC System
$860,320.00TOTAL (pricing does not include applicable sales tax)
PRICINGOptional ItemsQTY
Excavate for 24” Foundation, Backfill, Foundation drains and rough grade $28,700.001.00
(Estimate)
100% Financing Available: Pacific Mobile Structures, Inc. also offers a wide range of financing and leasing alternatives to help you get
the most out of your modular building investment. Our financing experts will provide the best financing/leasing solutions for your particular
business needs. For more information on our flexible financing and leasing options, please consult your regional sales representative or
contact Gretchen Moore at 1 (360) 345-1590.
Payment Terms:35% Down Payment
55% When Building is ready to Ship
8% Upon Substantial Completion
2% Upon Punchlist Completion
Delivery:Approximately 90- 120 days from signing contract to delivery
Installation:Approximately 30-45 days from delivery date to substantial completion.
Clarifications: Quote is good for 30 days. Local/State code requirements not specifically listed in the plans/specifications are not
included and will be handled via a change order. Similarly, foundation pricing is based on the attached scope of
work, and if the ground conditions require additional site-work, testing, or compaction, these items would be handled
by change order as well.
PROJECT
DATE:
QUOTE:
CONTAC
BUILDIN
SIZE:
UNITS:
MODUL
OCCUPA
TYPE OF
SNOW L
WIND L
WA ENE
VERIFIC
CODE:
STAT
FOUN
TYPE
FOU
FLOOR
UND
INSU
JOIS
RIM
DEC
UND
COV
COV
COV
EXTER
STU
COV
SHE
INSU
SIDI
:
:
DESCRIP:
HEIGHT:
CY:
CONST:
AD:
AD:
GY CODE:
TION:
SEALS:
DATION:
:
D. ENG:
:
ERCLOSURE:
ATION:
S:
OISTS:
ING:
RLAYMEN
RING:
RING:
RING:
IOR WALL
DS:
RING:
THING:
ATION:
G:
CITY
4/12/2
34343
MIKE
12 UN
7,484
2-12'-0
2-12'-0
13'-2"
PLUS
B
5B
25 PSF
85 MP
DESIG
ZONE
DEAL
2009 I
WA G
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INCL
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:
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5/8" G
7/16 O
R-21 U
5/16"
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11
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X42'-4", 2-15
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/-
AULER
- EXPOSU
LOADS T
1
R TO VERIF
C
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DED BASED
TYPICAL S
OBILE FLE
FACED
/F #2 @ 16"
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2X12 H/F #
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SCOT:
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:
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SPAN
:
NG:
NG HGT:
NG HGT:
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:
:
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52" HI
34" HI
34" HI
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1 DRIN
1 MOP
ETS:
PTION:
OR:
XT. CAB.
RICAL:
N DISTRIBUT
NELS:
G:
:
IGHTS:
IGHTS:
IGHTS
LIGHT:
SS LIGHT
PTS:
PTS:
PTS:
PTS:
R RECEPTS:
HES:
HES:
HES:
/DATA:
LARM:
RITY:
ING:
ET:
L:
TORY:
TR:
ER:
SINKS:
SINKS:
ASHER:
ING FTN:
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$6,000.
DETE
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MFR S
ON: 120/20
AS RE
METE
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LVE
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.
DESCRIPTION CUSTOMER PACIFIC MOBILE
SCOPE OF WORKSCOPE OF WORK
TO:City of Arlington
154 West Cox Ave
Arlington, WA 98223
MODULAR BUILDING
PMSIModular building (per enclosed specification sheets)
PMSIDelivery to site (assumes dry, accessible site using normal truck delivery)
PMSIInstallation: see items listed below
PMSIBolt modules & make structural connections
ClientFeed electrical
PMSIHandle required crossover connections
PMSIInterior work (walls/ceilings/floors/etc)
PMSIInterior sheetrock repairs + required painting (if applicable)
PMSIExterior close-up + required painting
ADDITIONAL ITEMS
PMSIThree covered entryways
PMSIIncludes 4 custom river rock faced colums (south and west sides)
PMSIBrushed Concrete landings
PMSI48” wainscot river rock on south, east, and west exterior
BUILDING ENGINEERING & DESIGN
PMSIEngineered building / foundation plans
ClientSecurity System (if required)
PERMITS AND PROCEDURES
ClientBuilding / Electrical / Plumbing / Mechanical Permits
PMSITransportation Permit(s)
ClientApplications for gas & electrical service
ClientLocation Survey & Building stake out
SITE PREPARATION
ClientSite accessible / free of obstacles / no overhead obstructions
See option pricingLayout and excavation for foundation
See option pricingBackfill of foundation at original grade
See option pricingRough grade of disturbed site / finished grade
ClientAccess / Driveway with gravel base
Client20' cleared area at each side of foundation
ClientLandscaping & associated systems
FOUNDATION
PMSI24” Concrete Stem Wall
PMSIVent wells
PMSIMud-sill plate (materials/labor)
PMSIVapor barrier
See option pricingInstall foundation drains, cover, tie-in as required
PMSIFoundation sleeves for: electrical/plumbing/sprinkler/telephone/etc
WATER, SEPTIC, DRAINAGE PREPARATION
ClientTap-in to City water/sewer services
Page 1Prepared Tuesday, April 12, 2011
DESCRIPTION CUSTOMER PACIFIC MOBILE
SCOPE OF WORKSCOPE OF WORK
TO:City of Arlington
154 West Cox Ave
Arlington, WA 98223
ClientProper drainage of site (retension pond or underground)
ClientFinal connection up to and into building- water/sewer
PMSIPlumbing tree
PMSIPlumbing tree installation
MODULE CRANE-SETTING (if required)
ClientStaging area
PMSIDelivery of modules to site or storage area
PMSIShuttle truck to move units from staging area
PMSICrane set modules onto foundation
PMSIProvide crane
ELECTRICAL (BUILDING)
PMSIMain distribution panel
ClientProvide & Install meter & service to building
PMSISub-panels per code
PMSIConnect all electrical crossovers
GAS LINES (if required)
PMSIInstall any required gas lines within building foot print
PMSITest gas piping with in building
PLUMBING (BUILDING)
PMSIMod-line connection
PMSIComplete vents (w/ site installed roofing), including all flashing
PMSIHVAC condensate
PMSIPlumbing tree (if required)
HVAC (Split-System)
PMSIInternal mod-line cross-overs
PMSIExternal hard-wiring
PMSIComfort test & balance
PMSISupply & return Register type
PMSICondensate lines by:
Page 2Prepared Tuesday, April 12, 2011
PACIFIC MOBILE STRUCTURES, INC.
MOBILE/MODULAR BUILDING WARRANTY
Seller’s Warranty. Pacific Mobile Structures, Inc., (Seller), warrants to the first purchaser only City of
Arlington. (Purchaser) the commercial building manufactured by Whitley Evergreen and sold to Purchaser to
be free from defects in materials and workmanship when properly maintained and in normal use.
Purchaser’s Remedy. Purchaser’s exclusive and only remedy under this warranty shall be Seller’s repair
or replacement, at Seller’s option, of any defect(s) in materials or workmanship of the subject building.
Unless otherwise agreed in writing between Seller and Purchaser, repairs under this warranty shall only be
made at the original site of installation of the subject building. In the event the repair or replacement of the
defect(s) in materials or workmanship of the subject building are needed and can be repaired by Purchaser
for $100 or less on an actually incurred cost basis, Purchaser may perform the repair or replacement and
receive reimbursement from Seller. Requests for reimbursement shall be made in writing and shall contain
sufficient detail to permit Seller to evaluate the nature of the defect(s). All parts removed during repair shall
be retained by Purchaser for Seller’s inspection for thirty (30) days from Seller’s receipt of Purchaser’s
request for reimbursement. Seller shall have thirty (30) days from its receipt or Purchaser’s request to
accept or reject it. If not rejected in that time period, the request shall be deemed accepted.
Duration of Warranty. 24 month warranty on major building components (roof, siding, structural issues,
leaks); 12 month warranty on interior sheetrock repairs, light ballasts, door adjustments. Excludes light
bulbs, filters and adjustment of foundation due to ground water or settling of ground. HVAC warranty is
covered by supplier (see manufacturers brochure for specific labor and materials warranties)
Purchaser’s Duties. Notice of Any Defects. Purchaser shall give prompt written notice of any defects in
materials or workmanship to Seller with sufficient detail to permit Seller to perform its obligations under this
warranty. Notice of Breach. Purchaser shall give written notice to Seller of any alleged refusal or failure of
Seller to repair or replace defects in materials or workmanship under this warranty not later than fifteen (15)
days after Purchaser learns of such alleged failure or refusal.
Disclaimer. The foregoing warranty is exclusive and is given and accepted in lieu of (i) any and all other
warranties express or implied, including without limitation the implied warranties of merchantability and
fitness for a particular purpose; and (ii) any obligation, liability, right, claim, or remedy in contract or tort,
whether or not arising from Seller’s negligence, actual or imputed. The remedies of purchaser shall be
limited to those proved herein to the exclusion of any other remedies, including without limitation incidental
or consequential damages. No agreement varying or extending the foregoing warranty, remedies or this
limitation shall be binding upon Seller unless in writing, signed by a duly authorized officer of Seller.
Exclusions From Warranty. This warranty and the obligations stated herein shall NOT apply to the
following: The subject building, if it has been repaired or altered without the prior written approval of Seller.
The subject building if it has been subjected to misuse, abuse, neglect, or accident. Used items furnished by
Purchaser for installation on the subject building. Any part of the subject building which is not defective, but
which must be replaced during the warranty period as a result of wear and tear. Electrical, plumbing or
mechanical connections or systems installed in or on the subject building by persons other than Seller. Any
defects to the subject building caused by improper site preparation or site conditions, acts of God, fire,
vandalism, riot, insurrection, or other civil disorder.
Limitations of Actions. No action for breach of this warranty shall be commenced more than one (1) year
after the accrual of the cause of action. Merger. This warranty is the complete, final, and exclusive warranty
of Seller with respect to the quality or performance of the subject building and any and all warranties and
representations in connection with it. Governing Law. This warranty and the rights and duties of the parties
under this warranty shall be governed by the laws of the state of Washington.
By: Date: ____________________________________
Pacific Mobile Structures, Inc. City of Arlington
Pacific Mobile structures, Inc. is proud to be partnering with KCDA to provide centralized procurement to
member school districts and public agencies throughout the Northwest. Members will benefit from volume
discounts on high-quality modular buildings that meet the state statutes for the competitive bidding pro-
cess. By purchasing from this competitively priced contract, members do not have to go through the time
and expense of developing a bid package for each individual project. That work has already been done by
KCDA.
Pacific Mobile Structures is the only family-owned Washington based modular building supplier headquar-
tered in Chehalis, Washington since its inception in 1983. Money spent with Pacific Mobile stays local and
supports the school districts and public agencies we do business with. Pacific Mobile has made its reputa-
tion in the Northwest by providing service above and beyond what our customers expect.
A few of the advantages that Pacific Mobile offers to KCDA members are as follows:
• A local company who is involved and cares about our local communities and schools.
• Single-sourced procurement service that saves you time and money.
• The same high-quality standards at significant savings compared to the previous contract.
• Professional and courteous in-house construction crews.
• Six branch locations with fully staffed service crews offering 24 hour service response time.
• In-house project manager with over 28 years of commercial modular building experience.
• In-house construction manager with over 20 years of modular building experience.
• Competent and friendly sale staff with an average of over 18 years of experience within the industry.
• Leading partnerships with the Northwest’s premier manufacturers: Blazer Industries and Whitley Manu-
facturing.
• Acting as an extension of your purchasing department, we abide by the same laws and regulations that
apply to school districts and public agencies.
• Experience to provide full turnkey projects and custom built campus facilities.
Our local sales representatives are ready to assist you on your next project. To begin the process please call
our toll-free number at (877) 225-5298 and speak with Mike O’Brien. We look forward to the opportunity
to serve you.
Mike O’Brien (877) 225-5298
P.O. BOX 1404 CHEHALIS, WA 98532
p a c i f i c m o b i l e . c o m
WWW. KCDA.ORG
Pacific Mobile exists to provide an environment for high performing individuals where they will be challenged to continually improve
and never stop learning. Our financial successes are reinvested back into the company, employees, and community. This results in our
ability to define the highest standard of quality and service for our customers in the commercial modular construction industry.
Founded by Dick Haakenson in 1983, Pacific Mobile Structures, Inc. began operations out of a modest 10’x50’ mobile office trailer
on a one-acre piece of property in Chehalis, WA.
The company successfully completed several government contracts at the Hanford, Satsop, and Department of Energy sites during
the early years and grew steadily throughout the 1980’s.
In the 1990’s Pacific Mobile was awarded the KCDA modular classroom contract. Up until that point, the contract was not uti-
lized significantly. Through the aggressive marketing efforts of Pacific Mobile, orders for modular classrooms grew from less than
$1,000,000 to over $6,000,000 per year during that time period which developed very strong working relationships with major
school districts such as North Shore and North Thurston.
In 1995, Pacific Mobile began an aggressive expansion of their mobile office and classroom rental fleet. This required the expan-
sion of existing locations and the addition of new facilities throughout the West Coast. The company has developed eight branch
locations and has grown to be the largest family-owned provider of commercial mobile and modular buildings in the Western
States. Our product line includes mobile office trailers, modular classroom buildings, steel storage containers, and temporary and
permanent commercial modular buildings. To be able to provide the highest level of customer service, the company maintains 9
delivery trucks, 14 field service vehicles, and 22 skilled service technicians located within the KCDA member states.
The corporate headquarters are still located on the same property as where the company started. In 1997, the company designed
and built a 12,000 square foot two-story modular building that serves as the corporate headquarters today.
Attitude
Instill and share the passion and enthusiasm for what we do. Al-
ways have a positive attitude and a high level of integrity
Teamwork
Work together as a team and help make each other successful.
Treat everyone with respect and professionalism
Communication
Have ongoing communication with coworkers, customers and
vendors
Accountability
Do what we say we will do and take responsibility for our actions
Freedom
Foster a spirit of entrepreneurship to achieve our desired goals
Honesty
Always be honest to yourself, coworkers, customers and vendors
Safety
Always operate in a safe manner and strive for zero accidents
Quality
Exceed customer expectations for our product by providing fast,
friendly & efficient service
Value Creation
We will create value for our customers, employees and shareholders
Citizenship
Encourage involvement in our community activities
OUR VALUES
Our core values represent the foundation that guides us in our day-to-day business activities. We expect all Pacific Mobile employees
to conduct their business in the true spirit of these values.
WHO WE ARE
Page 1
Pacific Mobile Headquarters located in Chehalis, WA
Company Profile
Company Profile
Page 2
Company Profile
From six regional branch locations in the Northwest Pacific Mobile Struc-
tures, Inc. operates three business units covering all phases of educational,
commercial, and industrial modular construction:
General Construction
With our clients taking a more active role in the design process, we can
convert building requirements into a conceptual floor plan in days versus
weeks. Our large database of pre-engineered building designs used for
the educational, commercial, medical and housing markets can be quickly
tailored to meet the specific requirements of our clients. Our process al-
lows for many phases of construction to happen concurrently, reducing
the project schedule up to 35%.
• Modular building technology for accelerated completion
• Award winning architectural/design services
• Green building design
• Value engineering
• Civil/structural engineering
• Construction/project management
• In-house construction crews
• Utility and site work development
• Complete turnkey solutions
Modular Building Rental Fleet
We maintain 2.5 million square feet of educational and commercial modu-
lar building space throughout our six branch locations throughout the
Northwest.
• Consistent high-quality buildings
• Variety of floor plans and sizes
• Custom floor plans
• Flexible tenant improvements
• In-house service department
• Full service warranty on all buildings
• Quick delivery
Financial Solutions
We can tailor a financial solution that minimizes our client’s risk by using
our flexible internal contracting options.
• Purchase contracts
• Operating rental contracts
• Lease with the option to purchase
• Design/build rental contracts
What We Do
Company Profile
Page 3
Branch LocationsCompany Profile
Corporate Office
Year opened: 1983
Location: 1554 Bishop Rd.
Chehalis, WA 98532
Boise Branch
Year opened: 1999
Location: 5305 W. Diamond
Boise, ID 83705
Portland Branch
Year opened: 1995
Location: 13970 Fir Street
Oregon City, OR 97045
Seattle Branch
Year opened: 1999
Location: 13806 45th AVE
Marysville, WA 98271
Spokane Branch
Year opened: 2008
Location: 10920 W. Sunset Highway
Airway Heights, WA 99001
Tri-Cities Branch
Year opened: 1991
Location: 3300 C East A Street
Pasco, WA 99301
(877) 225-5298
Page 1 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
March 29, 2011
Linda Taylor
Administrative Specialist
Public Works, Utilities Division
City of Arlington WA
RE: Price Proposal – 7,484 SF Administration Office Building
Thank you for your interest in the services of Williams Scotsman, Inc. We appreciate the
opportunity to provide this proposal. The proposal is based upon the attached floor plan and
elevations. Services to provide and install a 7,484 SF (approx.) new custom modular office
building with offices, restrooms, utility, storage, meeting and commons area. Including foundation
excavation, permanent concrete perimeter foundation, delivery, Installation, utilities connected at
5’ out, building and foundation engineering and construction drawings included. Permit submittal
documents and application assistance. Phone/data and fire alarm to be rough in only with j-box
and conduit to crawl space or above the ceiling. Data cabling can be priced when the design
drawings are complete showing all data drop locations. Three doorway Canopies and associated
concrete slab patios are included, the additional connecting sidewalks and ADA ramp can be
priced when the final site plan is developed. Upon approval of this proposal including any optional
scopes of work chosen we will provide a final pricing summary in the format used for KCDA
purchases.
Building & Installation Price:
Modular Building, Foundation Excavation and Construction, Delivery,
and Installation including Utility Connections and Stone Veneer Wainscot.. $1,081,522.00
(sales tax not included)
Optional Items:
CHANGE TO ELDORADO STONE, LIMESTONE OR RIVER ROCK
FROM OWENS CORNING CULTURE STONE …………………………………..DEDUCT $1,484
(SIMILAR OR EQUAL BUT LESS CHOICES OF COLORS AND PATTERNS)
CHANGE SUBFLOOR TO 1-1/8" T&G PLYWOOD WITH 1/2" HARDIE
UNDERLAYMENT THROUGHOUT BUILDING…………………………………….….ADD $14,370.
(FLOOR SYSTEM UPGRADE USED IN LARGER SCHOOL PROJECTS)
CHANGE INTERIOR DOORS TO NATURAL FINISH BIRCH WITH
BLACK TIMELY STEEL FRAMES AND CHANGE INTERIOR TRIM
TO CLEAR NATURAL FINISHED HEMLOCK………………………………………..…ADD $7,985.
(UPGRADE FROM SPECIFICATION ATTACHED)
PERFORMANCE & PAYMENT BOND IS REQUIRED TO BE INCLUDED
IN PRICING UNDER THE KCDA CONTRACT, IF NOT REQUIRED ……..DEDUCT $ 14,876
Inclusions:
All building and foundation engineering and construction documents.
State L&I WA Gold Tags and Inspection fees
Performance and Payment Bonds
Page 2 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
Exclusions:
1. Phone/data And Fire Alarm systems and devices, (j-boxes and conduit only to above
ceiling included)
2. Speaker or announcement system and wiring.
3. Movable furniture of any kind.
4. Local Permit and Impact Fees.
5. Landscaping.
6. Hardscaping – connecting walkways, ramps, stairs
7. Site or Excavation dewatering or hard rock removal
Clarifications
1. The Proposal is submitted based on the understanding that a possible future Agreement
to be signed shall have terms and conditions mutually agreed upon by both parties.
2. During the construction phase, Williams Scotsman shall provide its standard evidence,
types, and limits of insurance coverage to include liability coverage, worker's
compensation and builder's risk, covering Williams Scotsman's performance of work at
Buyer's site, subject to the terms, conditions, deductibles and exclusions of the
policy(ies).
3. (Warranty Sale and Installation of New Equipment) Williams Scotsman warrants to Buyer
that the materials and equipment (the "Equipment") furnished by Williams Scotsman
under the contract for the Project will be of good quality and new unless
otherwise required or permitted by the Contract Documents and free from defects for a
period of one (1) year from the date of completion of Williams Scotsman scope of work.
Further, Williams Scotsman hereby assigns to Buyer all assignable manufacturers'
warranties, which shall be subject to the specific manufacturer's warranty provisions and
time period. During the warranty period, Williams Scotsman shall repair or replace all
defective parts of the Equipment which are covered under the Williams Scotsman
warranty.
4. Maintenance items such as HVAC filters, fire extinguishers, fuses/breakers, and light
bulbs). Williams Scotsman’s warranty excludes repairs for damage or defect caused by
abuse, modifications not executed by Williams Scotsman, improper or insufficient
maintenance, improper operation, normal though excessive use, or use of the Equipment
for a purpose for which it was not intended or other misuse. Williams Scotsman shall
have no liability whatsoever for any consequential or incidental damages, costs or
expenses arising from the Equipment or any other factor. EXCEPT FOR THE WILLIAMS
SCOTSMAN WARRANTY SPECIFICALLY PROVIDED HEREIN, WILLIAMS
SCOTSMAN DISCLAIMS ANY AND ALL WARRANTIES.
5. Pricing does not include hidden conditions, latent conditions, rock removal, dewatering of
site, or hazardous waste removal or working conditions. Pricing is subject to change
based on final customer design or specification choices or changes from those used in
this proposal. Clear Crane and Truck access to foundation site must be provided by
Owner.
Page 3 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
Building Specification
FACTORY LOCATION: MARYSVILLE WASHINGTON
BUILDING DESCRIP: 12 UNIT MODULAR OFFICE BUILDING
SIZE: 7,484 SF (APPROX.)
UNITS: 2-12'-0"X42'-4", 2-15'-0"X42'-4", 2-12'-0"X 35'-8", 2-15'-0"X35'-8", 2-12'-0"X62'-0", 2-15'-0"X62'-0"
MODULE HEIGHT: 13'-2" +/-
PLUS HAULER
OCCUPANCY: B
TYPE OF CONST: 5B
SNOW LOAD: 25 PSF
WIND LOAD: 85 MPH - EXPOSURE C
DESIGN LOADS TO BE VERIFIED DURING FINAL ENGINEERING
WA ENERGY CODE: ZONE 1
VERIFICATION: OWNER TO VERIFY ALL DESIGN CRITERIA
CODE: 2009 IBC
STATE SEALS: WA GOLD
FOUNDATION: BY WILLIAMS SCOTSMAN (WS)
TYPE: PERIMETER CONCRETE STEM WALL
FOUND. ENG: INCLUDED BASED ON ASSUMED 1500 PSF SOIL BEARING AND
OTHER TYPICAL STRUCTURAL ASSUMPTIONS
FLOOR:
UNDERCLOSURE: FS-25 MOBILE FLEX
INSULATION: R-30 UNFACED
JOISTS: 2X12 H/F #2 @ 16" O.C. TRANSVERSE
RIM JOISTS: DOUBLE 2X12 H/F #2
TRIPLE 2X12 H/F #2 AT MARRIAGE LINE
DECKING: 3/4" T & G UDLX PLYWOOD
UNDERLAYMENT: 1/4" PCBUF PLYWOOD AT RESTROOMS
COVERING: ARMSTRONG "CONNECTION CORLON" SHEET VINYL AT RESTROOMS
WITH WELDED SEAMS & 6" SHEET VINYL COVED BASE
COVERING: BREAK ROOM ARMSTRON 1/8” VCT, ALL OTHER FINISH FLOORING TO BE 28 OZ
COMMERCIAL CARPET INSTALLED ON SITE
EXTERIOR WALL:
STUDS: 2X6 HF STD GRADE @ 16"O.C.
COVERING: 5/8" GWB TEXTURED & PAINTED
SHEATHING: 7/16 OSB
INSULATION: R-21 UNFACED WITH VAPOR BARRIER
SIDING: 5/16" HARDIPLANK (8" REVEAL) OVER BUILDING WRAP
CERARMILL PATTERN
TRIM: 5/4X4 SMART TRIM AT CORNERS, WINDOWS, DOORS & MOD LINES
TRIM: 5/4X4 SMART TRIM SHIPPED LOOSE AT TOP OF MASONRY
TRIM: 5/4X8 SMART TRIM SHIPPED LOOSE FOR MUDSILL TRIM
48” TALL MASONRY STONE WAINSCOT ON SOUTH, EAST, AND WEST EXTERIOR, AND ON SOUTH
AND WEST CANOPY POSTS
INTERIOR WALL:
STUDS: 2X4 HF STD GRADE @ 16"O.C.
STUDS: 2X6 HF STD GRADE @ 16"O.C. (AT PLUMBING WALLS)
HEIGHT: FULL HEIGHT TO FRAMING ABOVE
COVERING: 5/8" GWB TEXTURED & PAINTED
WAINSCOT: 52" HIGH P-LAM WITH WOOD CAP AT PUBLIC RESTROOM WALLS
WAINSCOT: 52" HIGH FRP WITH FRP CAP AT STAFF RESTROOM WALLS
WAINSCOT: 34" HIGH P-LAM WITH WOOD CHAIR RAIL AT SMALL CONF ROOMS
WAINSCOT: 34" HIGH WOOD CHAIR RAIL AT LARGE CONF ROOM & PUBLIC
LOBBY AREAS - TWO TONE PAINT - NO WAINSCOT
Page 4 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
SHEATHING: 7/16 OSB NE SIDE OF SELECT INTERIOR WALLS
INSULATION: R-11 UNFACED AT ALL INTERIOR WALLS
CORRIDORS: STANDARD NON-RATED CONSTRUCTION
ROOF/CEILING:
FRAMING: 2X8 HF2 RAFTERS AT 24" O.C.
SLOPE: NONE ON FACTORY MODULES
MARRIAGE LINE: CONTINUOUS MICRO LAM BEAM
MAX. SPAN PER PLAN
POSTS: NO EXPOSED POSTS
CEILING: ACOUSTICAL CEILING TILE (24"X48" ARMSTRONG 769A CORTEGA)
(HELD BACK AT MARRIAGE LINE FOR SITE COMPLETION)
CEILING HGT: 8'-0" +/- FINISH CEILING HGT
CEILING HGT: 9'-0" +/- IN LARGE CONFERENCE ROOM AND PUBLIC LOBBY AREAS
INSULATION: NONE - BLOWN INSULATION ON SITE BY WS
SHEATHING 7/16" OSB
ROOFING: 45 MIL EPDM (BLACK) GLUED TO SUBSTRATE FOR TEMP ROOF COVERING
SHIP LOOSE: MATERIAL FOR MATE LINE SEAL UP
OVERHANG: NONE ON FACTORY MODULES
VENTING: NONE IN FACTORY MODULES
MISC: PROVIDE TEXTURED AND PAINTED DRYWALL SHAFTS UP THRU ABOVE CEILING SPACE TO
BOTTOM OF TEMP ROOF STRUCTURE FOR 10 SKYLITES AND 2 ATTIC ACCESSWAYS
SITE INSTALLED 6:12 PITCH ROOF TRUSS SYSTEM WITH OSB SHEATHING
SITE INSTALLED STANDING SEAM 26 G METAL ROOFING OVER CODE APPROVED
UNDERLAYMENT.
SITE INSTALLED ROOF INCLUDES 30” OVERHANGS WITH SOFFIT AND SOFFIT VENTS
10 2’X4’ SITE INSTALLED SKYLIGHTS
SITE INSTALLED CANOPIES WITH 26 G STANDING SEAM METAL ROOFING, AND HARDI SOFFIT
SITE INSTALLED GUTTERS & DOWNSPOUTS
DOORS:
3 EXT. DOOR: PAIR 3070 ALUMINUM STOREFRONT DBL GLZD LOW-E
BRONZE ANODIZED FRAME
GEARED HINGE
VERTICAL ROD PANIC EXIT DEVICE
CLOSER - TELL GRADE 1 - HD 800 SERIES
1 EXT. DOOR: 3070 METAL INSUL FLUSH DOOR WITH KD HM FRAME
ENTRY LOCKSET - TELL GRADE 2 - LC2481CTL 26D
2 EXT. DOOR: 3070 METAL INSUL VIEW LITE DOOR WITH KD HM FRAME
ENTRY LOCKSET - TELL GRADE 2 - LC2481CTL 26D
1 INT DOOR: PAIR 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
VERTICAL ROD PANIC EXIT DEVICE
CLOSER - TELL GRADE 1 - HD 800 SERIES
2 INT DOOR: PAIR 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
ENTRY LOCKSET - TELL GRADE 2 - LC2481CTL 26D
MANUAL FLUSH BOLTS
2 INT DOOR: PAIR 2068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
ENTRY LOCKSET - TELL GRADE 2 - LC2481CTL 26D
MANUAL FLUSH BOLTS
6 INT DOOR: 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
ENTRY LOCKSET - TELL GRADE 2 - LC2481CTL 26D
2 INT DOOR: 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
PRIVACY LATCH - TELL GRADE 2 - LC2476CTL 26D
13 INT DOOR: 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
PASSAGE LATCH - TELL GRADE 2 - LC2475CTL 26D
2 INT DOOR: 3068 FLUSH SC EMBOSSED OAK WITH TIMELY MTL FRAME
PUSH-PULL HARDWARE
ACCESS: CRAWLSPACE ACCESS HATCH IN FILE ROOM
Page 5 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
WINDOWS:
2 SIZE: 48" X 48" HORIZONTAL SLIDER WITH BUG SCREEN
14 SIZE: 60" X 48" HORIZONTAL SLIDER WITH BUG SCREEN
2 SIZE: 72" X 48" HORIZONTAL SLIDER WITH BUG SCREEN
6 SIZE: 72" X 60" HORIZONTAL SLIDER WITH BUG SCREEN
MOUNTING HT: 84" HEAD HEIGHT AT 8' CEILING AREAS
MOUNTING HT: 96" HEAD HEIGHT AT 9' CEILING AREAS
FRAME: WHITE VINYL
GLAZING: DOUBLE GLAZED LOW-E
INT. TRIM: EMBOSSED OAK LINER & CASING HEAD, JAMB & SILL
BLINDS: 1" HORIZONTAL MINI BLINDS
BLINDS: ROOM DARKENING ROLLER BLINDS AT LARGE CONF ROOM
1 RELITE: 60" X 48" WOOD FRAMED RELITE AT RECEPTION OFFICE
BUILT INS:
4 RESTROOM: ADA DOOR SIGNAGE
5 BRADLEY 5054 TOILET PAPER HOLDER
4 BRADLEY 250-15 PAPER TOWEL DISPENSER
4 BRADLEY SERIES 817 GRAB BARS
4 BRADLEY 6562 SOAP DISPENSER
4 BRADLEY 5831 TOILET SEAT COVER DISPENSER
2 BRADLEY SANITARY NAPKIN DISPOSAL UNIT
4 24"X36" S.S FRAME MIRROR
2 VINYL SHOWER CURTAIN
2 ROBE HOOKS
3 TOILET PARTN: ACCURATE FLOOR MOUNTED METAL
1 APPLIANCES: REFRIGERATOR & DISHWASHER
CABINETS: NATURAL FINISH LIGHT OAK CABINETS WITH P-LAM COUNTER
AT LARGE CONFERENCE ROOM
CABINETS: P-LAM FACED CABINETS WITH P-LAM COUNTER AT BREAK ROOM
WALL CABINETS
RECEPTION: BUDGET ALLOWED FOR RECEPTION COUNTER - DESIGN TO BE
DETERMINED
1 JANITOR: MOP RACK
4 FIRE EXT. CAB. MFR STD SEMI RECESSED CABINET WITH EXTINGUISHER
ELECTRICAL:
1 MAIN DISTRIBUTION: 120/208 VOLT 3 PHASE - 600 AMP ASSUMED
SUBPANELS: AS REQUIRED FOR DISTRIBUTION
METERING DEVICES BY OTHERS ON SITE
STUB THROUGH FLOOR ONLY
FEEDERS BY WS ON SITE
WIRING: MC CABLE OR CONDUIT WITH REDUNDANT GROUND (PER N.E.C.)
MISC: FACTORY INSTALL DISCONNECTS FOR OUTDOOR HVAC UNITS
INT. LIGHTS: 2'X4' RECESSED FLUORESCENT TROFFER
102) 2 - T8 TUBE / ELECTRONIC BALLAST PRISMATIC LENSES
8 INT. LIGHTS: CEILING RECESSED FLUORESCENT CANS
10 EXT. LIGHTS VANDAL RESISTANT FLOURESCENT (WITH BATTERY AT EXT DOORS)
4 SIGN LIGHT: EXT. J BOX BESIDE DOOR - ON STRIKE SIDE 18" ABOVE FLOOR
6 EGRESS LIGHT LIGHTED EXIT SIGN W/ BATTERY PACK
112 RECEPTS: STANDARD DUPLEX 110 VOLT
1 RECEPTS: STANDARD DUPLEX 110 VOLT CEILING MOUNTED
6 RECEPTS: EXTERIOR WP DUPLEX 110 VOLT
2 RECEPTS: HEAT TAPE RECEP UNDER FLOOR (HEAT TAPE BY OTHERS)
8 FLOOR RECEPTS: DOUBLE GANG BOX WITH DUPLEX RECEP & DATA SPACE
SWITCHES: STANDARD SWITCHING PER ROOM
SWITCHES: 3 WAY SWITCHING AS REQUIRED
SWITCHES: OCCUPANCY SENSORS & DAYLIGHT SENSORS PER ENERGY CODE
36 VOICE/DATA: OPEN BOX WITH FLEX CONDUIT TO ABOVE CEILING
Page 6 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
FIRE ALARM: ROUGH-IN
ONLY AS REQUIRED BY OWNERS DESIGN
(SYSTEM BY OTHERS ON SITE)
SECURITY: ROUGH-IN ONLY AS REQUIRED BY OWNERS DESIGN
(SYSTEM BY OTHERS ON SITE)
PLUMBING:
5 TOILET: MFR STD FLOOR MOUNTED TANKTYPE PRESSURE ASSIST FLUSH
1 URINAL: MFR STD WALL MOUNTED WITH FLUSH VALVE
4 LAVATORY: MFR STD WALL HUNG CHINA WITH FAUCET
1 WTR HTR: 50 GALLON ELECTRIC (240 VOLT)
2 SHOWER: ADA ONE PIECE FIBERGLASS W/ SEAT & SPRAY ASSBLY
1 MISC. SINKS: MFR STD 25"X22" SINGLE BOWL STAINLESS STEEL WITH KITCHEN FAUCET
1 MISC. SINKS: MFR STD 33"X22" DOUBLE BOWL STAINLESS STEEL WITH KITCHEN FAUCET
DISHWASHER: ROUGH IN WITH WALL STOP
1 DRINKING FTN: MFR STD COOLER (HI-LO) ADA
1 MOP SINK: MFR STD ONE PIECE FIBERGLASS WITH FAUCET & HOSE
2 FLOOR DRAIN: MFR STD WITH TRAP PRIMER
LOCATE TRAP PRIMER ABOVE ACCESSIBLE CEILING
TRAP AND EXTENTION TO TRAP PRIMER FACTORY INSTALLED
FUNNEL DRAIN: ABOVE CEILING FOR HVAC CONDENSATE
1 HOSE BIBB: MFR STD FROST PROOF
SUPPLY: CROSS LINKED POLYETHYLENE HOT/COLD PIPING
DWV: SCH 40 ABS OR PVC
OVERHEIGHT: HOLD VENT PIPES BELOW ROOF SHEATHING FOR EXTENSION
THRU ROOFING ON SITE BY WS (SHIP LOOSE MATERIAL)
WASTE MNFLD: BY WS ON SITE (TOILET TRAP/VENT ARMS, RELIEF VALVE
EXTENTION UNDER FLOOR, ENTIRE WASTE MANIFOLD)
H.V.A.C.:
H.V.A.C. SPLIT SYSTEM GAS/ELECTRIC (SUBCONTRACTED)
SITE WORK: ON SITE CONNECTIONS & TESTING TO BE COMPLETED BY FACTORY
SUBCONTRACTOR
INDOOR UNITS: AIR HANDLERS MOUNTED HORIZONTALLY ABOVE CEILING
OUTDOOR UNITS: PAD MOUNTED OUTSIDE OF MENS SHOWER ROOM
SYSTEM: UNIT SIZING PER FINAL CALCS
SUBCONTRACTOR DESIGNED DISTRIBUTION SYSTEM
ENGINEERED DESIGN, DRAWINGS AND CALCULATIONS INCLUDED
IN HOUSE BALANCING INCLUDED (NON-CERTIFIED)
STAND ALONE AUTOMATIC TEMPERATURE CONTROLS
START UP AND TESTING
TELECOM: DUCTLESS MINI-SPLIT HEAT PUMP
SPRINKLER:
NONE
MISC:
SHIP LOOSE: SITE INSTALLED SIDING AND TRIM FOR SITE INSTALLED GABLE ENDS
SHIP LOOSE: SITE INSTALLED SOFFIT AND TRIM FOR SITE INSTALLED PORCH AREAS AND ALL
OVERHANGS FOR MAIN BUILDING AND PORCHES
SHIP LOOSE: SITE INSTALLED 1X8 FASCIA FOR MAIN ROOF AND PORCHES
EXCLUSIONS:
ELECTRICAL METERING DEVICES
FIRE PROTECTION AND ALARM SYSTEMS
CRAWLSPACE VENTILATION FANS IF REQUIRED
ALL BUILDING SIGNAGE EXCEPT RESTROOMS
LOCAL PERMITS & FEES
TAXES OF ANY KIND
FIRE RESISTIVE CONSTRUCTION
Page 7 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
ANY ACOUSTICAL OR SOUND ANALYSIS OR TESTING
ANY AIR BARRIER TESTING.
BACKFLOW PREVENTION ON WATER SUPPLY LINE
SPECIAL CONSTRUCTION DUE TO SITE SPECIFIC CONCERNS UNLESS NOTED IN PROPOSAL.
Typical Scheduling:
1. Customer approval drawing set (50%) 3 weeks from time of order
2. Customer approval period 1 week
3. Final 100% engineered drawings for L&I submittal 4 weeks
4. L&I estimated period for approvals 4 to 5 weeks
5. Factory construction 6 weeks
6. Delivery 1 week
7. Building installation 5 weeks to occupancy
Modular Advantages;
Modular construction creates a permanent building using factory-made modules that are
assembled and set on a foundation on your site. The key differentiator is that modular
construction enables building completion in substantially less time than traditional
construction allows, resulting in lower costs and earlier occupancy for the customer.
Our concurrent construction method typically allows us to start factory construction of
the building at the same time the site building pad, utility extensions, and foundation are
started. Our buildings are typically delivered as soon as the foundation is complete. The
building arrives 80% to 90% complete with some or most of the interior rooms 100%
complete when possible based on the specific design.
Concurrent Construction
Page 8 of 8
Website: http://www.willscot.com email: Patri ck.Muchmore@willscot.com
Patrick Muchmore LEED AP - Account Manager
Williams Scotsman, Inc.
16000 Christensen Rd. Suite 250
Tukwila, WA 98188
(888) 453-0808
fax (206) 246-4207
We look forward to working with you on this project and appreciate the
opportunity to submit the enclosed. Please contact me if you have any questions.
Sincerely,
Patrick Muchmore LEED AP | Modular Buildings Account Manager - Healthcare Specialist | Williams Scotsman, Inc.
Office: 206-246-1623 - x- 49423| Mobile: 206-571-7605| Fax: 206-246-4207
Email: patrick.muchmore@willscot.com
16000 Christensen Rd. Suite 250, Tukwila, WA
www.willscot.com/modularbuildings
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT E
COUNCIL MEETING DATE:
April 25th 2011
SUBJECT:
Fire Station #46 Renovation
Changer Orders 1 and 2
DEPARTMENT OF ORIGIN:
Executive/ Paul Ellis 4603
ATTACHMENTS:
Resolution rejecting all bids and authorizing a re-bid of the project
EXPENDITURES REQUESTED: $7,581.00
BUDGET CATEGORY: Contingency Funds
LEGAL REVIEW: N/A
DESCRIPTION:
The attached change order number one and two reflect field changes made to the fire station
project. The total cost impact for both change orders is $7581 and is covered in the project
contingency funds.
The project is about 53% complete and about two weeks behind schedule due to weather
delays.
HISTORY:
Fire Station # 46 is located 137 North MacLeod. The original portion of the building was
constructed in 1961. It was expanded in 1972 with the addition of the Northern truck bays.
The living area was too small to accommodate the staffing levels required for the service area
and the building design will not structurally support a second floor addition. The roof is
failing and past the point of repair. Leaks both over the truck bays and in the living area can no
longer be fixed.
Renovations to the facility started in December of 2010 and will be completed in July of 2011.
COMMITTEE REVIEW AND ACTION:
ALTERNATIVES:
RECOMMENDED ACTION:
No action
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT F
COUNCIL MEETING DATE:
April 25th 2011
SUBJECT:
Janitorial Services
DEPARTMENT OF ORIGIN:
Executive- Paul Ellis 4603
ATTACHMENTS:
Request for Proposals for Janitorial Services.
EXPENDITURES REQUESTED: Current City Budget
BUDGET CATEGORY: Facilities
LEGAL REVIEW: Yes
DESCRIPTION:
The city advertized for proposals for firms interested in providing janitorial services in city
facilities. The city received four qualified proposals and used a points system to evaluate the
firm’s ability to perform the service. SMS Janitorial received the greatest score in the evaluation
and at a cost savings to the city from our current contract price. The city will save about
$9600.00 per year with this proposed contract.
HISTORY:
The city’s janitorial services are provided by an outside vendor. A-Plus Janitorial has provided
the service for the past several years. In the interest of cost savings the city exercised its option
to seek new service proposals rather than auto renewing.
ALTERNATIVES:
RECOMMENDED ACTION:
No Action
City of Arlington
Council Agenda Bill
AGENDA ITEM:
ATTACHMENT G
COUNCIL MEETING DATE:
April 25th 2011
SUBJECT:
Adopt-A-Park Program
DEPARTMENT OF ORIGIN:
Executive-Paul Ellis 4603
ATTACHMENTS:
Adopt-A-Park Agreement
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: None
LEGAL REVIEW: Yes
DESCRIPTION:
The Adopt-A-Park Program will provide an opportunity for group to adopting one of the city
parks and providing some of the park maintenance. Groups are asked to provide a minimum
of two scheduled cleanup projects in the adopted park each year and commit to a two year
agreement. The clean up days are per scheduled with the Parks Maintenance Department in
order to provide the group with necessary materials and to haul away debris. We currently
have several group interested in formally adopting city parks.
HISTORY:
The city established a volunteer program in 2009. We have been improving and adding to the
program as new opportunities become available. The city has benefited from over 5000 hours
of volunteer services in the past 12 months. The Adopt-A-Park Program will provide additional
volunteer opportunities and enhance community involvement in our parks.
ALTERNATIVES:
RECOMMENDED ACTION:
No action at this time.