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HomeMy WebLinkAboutCouncil Signed Minutes 03-23-26_WorkshopMinutes of the Arlington City Council Workshop Council Chambers 110 East 3rd Street Monday, March 23, 2026 Councilmembers Present: Heather Watland, Rob Toyer, Yvonne Gallardo-Van Ornam, Michele Blythe, Nathan Senff, Tim Abrahamson, and Leisha Nobach. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Shelby Burke, Jim Kelly, Lorene Robinson, Sarah Lopez, Bryan Terry, Rory -Bolter, and Chelsea Brewer. Also Known to be Present: Kathy Vanney, Randy Nobach, Dave Kraski, and others. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tern Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Professional Services Agreement with Graham Baba Architects for Commercial Kitchen/Food Truck Park Design Community Engagement Director Sarah Lopez reviewed the Professional Services Agreement with Graham Baba Architects for Commercial Kitchen/Food Truck Park Design. The City of Arlington has received a grant from the Department of Commerce to design a commercial kitchen and food truck park at the Airport property at the northeast corner of 172nd Street and Airport Boulevard. The grant for design was budgeted in 2025, but the design project was delayed. The City issued a request for qualifications in August of 2025 to architect firms. We reviewed 16 firms and selected Graham Baba Architects to work with Arlington's team on the design. The design will include the site plan for a food truck park and a building plan that will house a commercial kitchen and public space. This project is for design only. The City will look for funding for construction. The City of Arlington identified a shortage of food service options in the Airport's Cascade Industrial Center area and launched a pilot food truck program at the corner of 172nd Street and Airport Boulevard. Building on that location's success, the City applied for and received Page 1 of 4 Minutes of the City of Arlington City Council Workshop March 9 2026 funding from the Washington State Department of Commerce to support the design of a commercial kitchen that would strengthen the local food ecosystem and expand opportunities for food -service entrepreneurs. The area has been set aside by the Airport for a public observation area that could also serve as a food truck park. Discussion followed with Ms. Lopez answering Council questions. Resolution for WSDOT Grant - Perimeter Fencing Improvement Project Airport Operations Coordinator Lorene Robinson reviewed the Resolution for the WSDOT Grant for the Perimeter Fencing Improvement Project. To apply for a WSDOT grant, the Airport must submit a signed assurance in the form of a resolution that local matching funds are available and authorized for the proposed grant project. Airport staff applied for state funding for the Perimeter Fencing Improvement Project - Stage 2 (request 2.5% WSDOT grant funding). The Perimeter Fencing Improvement Project - Stage 2 was budgeted and is now estimated to cost $1,100,000 for construction and construction administration (grant does not include non -eligible construction or design costs). Airport Staff will also submit a grant to the FAA for assistance in funding. Staff will return to City Council for approval of a construction administration contract and construction contract once construction bids are received. The city has previously approved resolutions for several projects, including the Taxiway Alpha Mill and Overlay Project, Perimeter Fencing Improvement Project - Stage 1, Airport Admin Building Solar Project, Runway 16/34 Mill and Overlay Project, Runway 11/29 Overlay Project, 2018 Seal Coat Project, 2018 Pavement Improvements Project, 2017 Taxiway Charlie Lighting & Signing Improvement Project (not awarded), Mound Area Taxi lane Project, Security Lighting Project, Emergency Generator Project, and the Taxiway Alpha Lighting Project. Acceptance of grant funds from Washington Military Department State and Local Cybersecurity Grant Program (SLCGP) IT Director Bryan Terry reviewed the Washington Military Department State and Local Cybersecurity Grant Program (SLCGP). Council is being asked to authorize the acceptance of a SLCGP Cybersecurity grant from the State of Washington Military Department in the amount of $100,000 for the purchase of new cyber security tools, to better protect City of Arlington data. Acceptance of this grant will trigger the necessity for a budget amendment at end of year. The State and Local Cybersecurity Grant Program (SLCGP) provides funding to eligible entities to address Cybersecurity risks and threats to information systems owned or operated by, or on behalf of, state, local, or tribal governments. Discussion followed with Mr. Terry answering Council questions. Dark Fiber Lease Agreement - North County Regional Fire Authority (NCRFA) IT Director Bryan Terry reviewed the Dark Fiber Lease Agreement with NCRFA. Council is being asked to approve the Dark Fiber Lease Agreement with North County Regional Fire Authority (NCRFA) for the lease of fiber to two locations in the City of Arlington. These locations are Station 46 -137 MacLeod Ave, and Station 48 - 4228 Airport Blvd. Page 2 of 4 Minutes of the City of Arlington City Council Workshop March 9.2026 The lease of this fiber gives NCRFA connectivity to the City of Arlington's Data Center where they will connect to the Snohomish County fiber network for access to the internet and Sno911 resources. These sites have been connected to city fiber and other connectivity methods provided by the City of Arlington prior to the merger with North County Regional Fire Authority. This dark fiber lease agreement formalizes this arrangement. Change Order No. 2 to American Ramp Company contract for Jensen Pump Track Phase 2 Public Works Director Jim Kelly reviewed Change Order No. 2 for the Jensen Park Project with the American Ramp Company. After being a vital participant in the Haller Park Splash Pad project, the Rotary Club of Arlington sought to provide another recreational family project that would benefit the Arlington Community. Rotary discussed several options with the City and both agreed that the construction of a pump track at Jensen Park would be an excellent contribution to the community. The City and Rotary planned for a two -track facility, one track would be for junior or beginning pump track riders and the other a track for more experienced riders. Funding only allowed for the design and construction of the more experienced track, so the City entered into a contract with American Ramp Company for the design and construction of a single-track facility. Additional funding was received from the Stillaguamish Tribe of Indians, and now staff is requesting an amendment to the contract for a two -track facility. Discussion followed with Mr. Kelly answering questions. Monthly Financial Report - February Finance Director Shelby Burke reviewed the Monthly Financial Report for February. Discussion followed with Ms. Burke answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis indicated that there will be no Council meeting next week and the Community Engagement Night will be held on March 30, 2026 from 5 p.m.-7 p.m. at Council Chambers. MAYOR'S REPORT Mayor Vanney attended the Oso Slide Memorial with Heather Watland. COMMENTS FROM COUNCILMEMBERS Councilmember Senff spoke about his experience attending the Arlington Home & Garden Show. PUBLIC COMMENT None. Page 3 of 4 Minutes of the City of Arlington City Council Workshop March 9 2026 REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put the following items on the Consent Agenda for the April 6, 2026 Council meeting. 1. Professional Services Agreement with Graham Baba Architects for Commercial Kitchen/Food Truck Park Design 2. Resolution for WSDOT Grant - Perimeter Fencing Improvement Project Stage 2 3. Acceptance of grant funds from Washington Military Department State and Local Cybersecurity Grant Program (SLCGP) 4. Dark Fiber Lease Agreement - North County Regional Fire Authority 5. Change Order No. 2 to American Ramp Company contract for Jensen Pump Track Phase 2 EXECUTIVE SESSION None. ADIOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:24 p.m. anney, Mayor Page 4 of 4