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HomeMy WebLinkAboutCouncil Signed Minutes 02-23-26 WorkshopMinutes of the Arlington City Council Workshop Council Chambers 110 East 3rd Street Monday, February 23, 2026 Councilmembers Present: Heather Watland, Yvonne Gallardo-Van Ornam, Michele Blythe, Nathan Senff, Tim Abrahamson, and Leisha Nobach. Council Members Absent: Rob Toyer, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Marty Wray, Lorene Robinson, Josh Grindy, Peter Barrett, Rob Soule, Shelby Burke, Sheri Amundson, Sarah Lopez, and Rory Bolter. Also Known to be Present: Kathy Vanney and Randy Nobach. Mayor Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Councilmember Michele Blythe moved to approve the agenda as presented. Councilmember Nathan Senff seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS - NO ACTION WAS TAKEN Airport Equipment Purchase Airport Operations Coordinator Lorene Robinson reviewed a staff request for approval to purchase a 2016 Genie Lift GS-1930. A former tenant at the airport is selling this Genie Lift for a price comparable to others currently on the market (attached is a list of market comparables for reference). Since the lift is currently located on the field, staff will avoid delivery costs, resulting in additional savings. Purchasing the lift will eliminate the need for future rentals, resulting in ongoing cost savings. Maintenance and Operations (M&O), Information and Technology (IT), and Airport Operations have identified this equipment as a long-term asset that will support increasing operational demands and expanded preventive maintenance activities. To maximize value and reduce overall costs, the purchase cost will be shared among these three departments. M&O reported that they currently have one loader available. It has limited reach and is shared for use across multiple city operations. Although a telehandler was recently purchased, it does not provide the same functionality in the field as a Genie Lift. Discussion followed with Ms. Robinson answering Council questions. Page 1 of 3 Minutes of the City of Arlington City Council Workshop February 23 2026 Design Professional Services Agreement with Dowl Engineering for Perimeter Fencing Improvements Project Airport Operations Coordinator Lorene Robinson reviewed a Professional Services Agreement with Dowl Engineering (current contracted on -call engineer for the City of Arlington Airport) for the Perimeter Fencing Improvements Project - Stage 2 (design services). This project was approved as part of the airport's biennial budget. This project will involve the design for removal and replacement of approximately 3,900 linear feet of existing perimeter fence of various types on the west side of the airport adjacent to Airport Boulevard with new 8-foot chain -link fence. The fence will also include 3-strand barbed wire per FAA technical specifications and four automated vehicle gates with access control. The proposed perimeter fence is critical for compliance with 14 CFR 139.335 Public Protection and 139.337 Wildlife Hazard Management. Airport staff will be applying for grant funding, and it is anticipated that the city will receive 90% in FAA grant funding. The existing three -wire perimeter fence does not provide a secure airport perimeter and will be replaced with standard 8-foot chain -link with 3-strand barbed wire in phased projects. Stage 1 of the Perimeter Fencing Improvements Project was completed in 2024. Discussion followed with Ms. Robinson answering Council questions. Construction Administration Amendment for Taxiway Alpha Improvements Project Airport Operations Coordinator reviewed an amendment for the Taxiway Alpha Improvements Project. This was approved as part of the airport's biennial budget, and involved design, construction, and construction administration services. Project work consisted of a mill and overlay of Taxiway Alpha and reconstruction of Taxiway Connectors Al and A4 in accordance with FAA standards. The project was determined substantially complete on September 24, 2025. Airport staff are returning to Council to request an amendment to the construction administration contract with DOWL for this project. This amendment includes additional construction administration services to support relocation of the Taxiway Al holding position per tenant and FAA recommendations as well as additional services to include rectifying costs for additional quality assurance for geotechnical testing completed during construction. The FAA has indicated the additional costs are eligible for 90% reimbursement through FAA grant funding. The City Council approved the Taxiway Alpha Improvements Project construction administration contract with DOWL at their j uiy 1, 2024 meeting. Grant Application, Youth Athletic Facilities RCO Grant Maintenance and Operations Manager josh Grindy reviewed staffs request for authority to apply for the Youth Athletic Facility Grant through WA State Recreation and Conservation Office for field lights for the Quake Park multi -use field. Quake Park's multi -use field had wooden light poles that were removed 9 years ago, due to age and condition. Currently, this field does not have any evening lighting which limits the hours of play in fall, winter, and spring. Page 2 of 3 Minutes of the City of Arlington City Council Workshop February 23, 2026 The proposed project is quoted under state bid pricing from Musco lighting company for $300,000. If the State grant is approved, the City will need to provide 25% matching funds of $75,000. Currently, the City's athletic field has $171,437.02 available for athletic field improvements. Discussion followed with Mr. Grindy answering Council questions. Monthly Financial Report Finance Director Shelby Burke presented the January 2026 financial report. Community Engagement Quarterly Report Community Engagement Director Sarah Lopez presented the Community Engagement quarterly report. Airport Quarterly Report Airport Director Marty Wray presented the Airport quarterly report. Maintenance and Operations Quarterly Report Maintenance and Operations Director Josh Grindy presented the M&O quarterly report. ADMINISTRATOR AND STAFF REPORTS None. MAYOR'S REPORT None. COMMENTS FROM COUNCILMEMBERS Councilmember Tim Abrahamson requested an update on Policies and Procedures. Councilmember Yvonne Gallardo-Van Ornam commented on Police training at the airport, Economic Alliance Snohomish County Military Affairs Committee, and County Councilmember Nate Nehring meeting. COUNCILMEMBER REPORTS None. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put Items No. 1-4 on the consent agenda at the March 2, 2026, council meeting. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the eeting as adjourned at 6:49 p.m. Don E. anney, Mayor Page 3 of 3