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HomeMy WebLinkAboutSigned Minutes 11-24-25i - Minutes of the Arlington City Council Special Meeting and Workshop Council Chambers 110 East 3rd Street Monday, November 24, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Shelby Burke, Bryan Terry, Jim Kelly, Kris Wallace, Amy Rusko, and Chelsea Brewer. Also Known to be Present: Kathy Vanney, Heather Watland, Randy Nobach, and Tim Abrahamson. Mayor Don Vanney called the special meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. SPECIAL MEETING - FINAL -ACTION MAY BE TAKEN Authorization to Apply for Drinking Water State Revolving Fund Grant/Loan Public Works Director Jim Kelly requested Council authorize staff to apply for the Drinking Water State Revolving Fund (DWSRF) Grant/Loan. Public Works is asking for authority to apply under the DWSRF Construction Loan program in the amount of $2.5 million to help fund the construction of the Water Treatment Plant (WTP) Expansion project. Mayor Pro Tern Michele Blythe moved, and Councilmember Heather Logan seconded the motion to authorize Caitlin Dwyer to submit a grant application to the Drinking Water State Revolving Fund Construction Loan program in the amount of $2,500,000.00 to help fund the construction of the WTP Expansion project. The motion passed unanimously. Councilmember Michele Blythe moved, and Councilmember Debora Nelson seconded the motion to close the special meeting. Page 1 of 4 Minutes of the City of Arlington City Council Workshop November 24 2025 Mayor Vanney opened the workshop. WORKSHOP ITEMS - NO ACTION WAS TAKEN Memorandum of Understanding with Stillaguamish Tribe of Indians City Administrator Paul Ellis reviewed a memorandum of understanding (MOU) with Stillaguamish Tribe of Indians to study the feasibility of utility service to the tribal property. The City and the Tribe have a mutual interest and intent to collaborate on exploring the potential for the Tribe to connect to the City's water and sewer system. Both the City and the Tribe agree this MOU will be in place until such time that both parties determine that the purpose of the MOU has been fulfilled or that further collaboration is no longer necessary. The parties agree to jointly work in conducting an engineering evaluation of how bring water and sewer services to the Tribe's property on 236th Street, including evaluation potential costs, time frames, and legal or regulatory requirements for establishing a connection. The parties agree to share information and technical data relevant to the infrastructure evaluation, and to work cooperatively to ensure transparency and communication between both parties. Discussion followed with Mr. Ellis answering Council questions. Interlocal Agreement with Snohomish County for Technology Services IT Director Bryan Terry reviewed an interlocal agreement with Snohomish County for technology services. Staff is requesting Council authorize the Mayor to sign the 2026-2031 Interlocal Agreement. The City of Arlington partners with Snohomish County for technology services such as network rack space and connectivity in the County's data center as well as GIS Services (CONNECTExplorer). The contract maximum will not exceed $40,000 over the five-year term. Discussion followed with Mr. Terry answering Council questions. Development Agreement with MJS Investors Acquisition, LLC for Lindsay Subarea Plan Community and Economic Development Director Amy Rusko reviewed the development agreement with MJS Investors Acquisition, LLC. The City of Arlington is entering into a Development Agreement with MJS Investors Acquisition, LLC regarding specific aspects of the Lindsay Subarea Plan. The main reason is to vest the current Critical Area Ordinance regulations, along with the process of future code amendments, park requirements, roadway dedications, creek crossing improvements, phased utility improvements, potential utility credits, ability for cost recovery and/or latecomer agreements, development in multiple phases, SEPA review, conceptual site plan modifications, and term of agreement with periodic review. The new updated Critical Area Ordinance is scheduled to go forward at City Council after a decision is made on this development agreement. Discussion followed with Ms. Rusko answering Council questions. Six -Year Transportation Improvement Plan for 2026 to 2031 Public Works Director Jim Kelly reviewed the Six -Year Transportation Improvement Plan (TIP) for years 2026-2031. Page 2 of 4 Minutes of the City of Arlin tog ri City Council Worl<shop November 24, 2025 In accordance with state law, every municipality must annually update their TIP for the following six years. Any road construction project that is to be considered for Intermodal Surface Transportation Efficiency Act or Transportation Improvement Board funding must be listed on the TIP. To be eligible for allocation of 1/2-cent gas tax monies, projects must also be listed. The TIP represents projects that the City would like to have completed, or funded, over the next six years (2026 to 2031). Prior to adopting this plan, it must be presented for a public hearing which will be held on December 15, 2025. Discussion followed with Mr. Kelly answering Council questions. Department of Ecology Stormwater Grant Acceptance Public Works Director Jim Kelly reviewed the Stormwater Capacity Grant Agreement for fiscal years 2025-2027 for July 2025 to March 2027 for $120,000 to fund Stormwater NPDES Phase II activities. The Stormwater Capacity Grant Program provides funding to municipalities for work and projects associated directly with the implementation of Phase II National Pollutant Discharge Elimination System (NPDES) stormwater permits. The Department of Ecology's Municipal Stormwater Capacity Grants Program has again increased the award amount, for biennium 2025-2027 the City will receive $120,000.00. Due to delay by Ecology, the contract is late being sent for signatures, however the City will be reimbursed for eligible expenses incurred from July 2025 if it so chooses. There is no City match required for this grant. A budget amendment will be added to the 2026 stormwater budget if necessary. Discussion followed with Mr. Kelly answering Council questions. October Financial Report Finance Director Shelby Burke reviewed the October financial report. ADMINISTRATOR AND STAFF REPORTS None. MAYOR'S REPORT Mayor Vanney provided a briefing on his trip to the National League of Cities conference. COMMENTS FROM COUNCILMEMBERS None. COUNCILMEMBER REPORTS Councilmembers Gallardo-Van Ornam and Blythe provided brief updates, while Councilmembers Logan, Toyer, Nelson, Schuette, and Nobach had nothing to report this evening. PUBLIC COMMENT None. Page 3 of 4 Minutes of the City of Arlington City Council Workshop November 24. 2025 REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Councilmembers discussed and agreed to put item no. 2 Interlocal Agreement with Snohomish County for Technology Services on the consent agenda for the December 1, 2025 Council meeting. EXECUTIVE SESSION City Administrator Paul Ellis announced the need for an Executive Session to discuss pending or potential litigation [RCW 42.30.110(1)(i)] to last 10 minutes until 6:45 p.m. Council began the executive session at 6:35 p.m. Council returned at 6:45 with open session resuming. ADIOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:48 p.m. Don E. Vanney, Mayor Page 4 of 4