HomeMy WebLinkAboutSigned Minutes 08-04-25Minutes of the Arlington
City Council Meeting
Council Chambers
110 East 3rd Street
Monday, August 4, 2025
Councilmembers Present: Heather Logan, Debora Nelson, Rob Toyer, Michele Blythe,
Leisha Nobach, Yvonne Gallardo-Van Ornam, and Jan Schuette.
Council Members Absent: none.
Staff Present: Mayor Don Vanney, Paul Ellis, Sheri Amundson, City Attorney Oskar Rey, Jim
Kelly, Amy Rusko, Rory Bolter, Mike Gilbert, Chelsea Brewer, and Julie Petersen.
Also Known to be Present: Kathy Vanney, Joe Beardslee, Randy Nobach, Ellis Nobach,
Nathan Senff, Tim Abrahamson, Drew Bono, Steve Maisch, Holly Sloan -Buchanan, Jeri
Rugtvedt, Jordan Kurtz, Diane Krieg, Kevin Krieg, Al Forar, Sherri Phelps, David Boulton,
Kathy Bullene, Rich Bullene, Jan Bauer, Gary Sabol, and others.
Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and
roll call followed.
APPROVAL OF THE AGENDA
Mayor Pro Tern Michele Blythe moved to approve the agenda with an amendment to
include item number 8, 188 Project Bid Rejection, under New Business. Councilmember
Rob Toyer seconded the motion, which passed with a unanimous vote.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Mayor Don Vanney awarded the Mayor's Volunteer Award to the Kiwanis Club of Arlington.
PROCLAMATIONS
Yvonne Gallardo-Van Ornam read the Farmers Market Week Proclamation.
PUBLIC COMMENT
Joe Beardslee, Arlington, provided comments.
Jeri Rugtvedt, Arlington, provided comments.
Jordan Kurtz, Arlington, provided comments.
CONSENT AGENDA
Mayor Pro Tern Michele Blythe moved, and Councilmember Leisha Nobach seconded the
motion to approve the Consent Agenda that was unanimously carried:
1. Minutes of July 21 and 28, 2025 Council meetings
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Minutes of the City of Arlington City Council Meeting August 4 2025
2. Accounts Payable: Approval of EFT Payments and Claims Checks #113806 through
#113915 dated July 8 through July 21 for $1,208,540.19. Approval of Petty Cash
Check #2046 dated July 21 for $61.75.
PUBLIC HEARING
Amendment to Development Agreement with Baker Mor, LLC
City Administrator Paul Ellis requested Council approve the first amendment to the Baker
Mor LLC, Development Agreement. Mr. Ellis spoke of a map documenting the mixed -use
development for 55 and over apartment complex that covers approximately 50% of the
area on the back side of the lot. Lot D is the smallest piece of the property and the front
faces 172nd Street. This would expand the mixed -use to include Highway Commercial, and
help this property develop with its current location with availability for retail. Discussion
followed with Mr. Ellis answering Council questions.
The public hearing was opened at 6:15 p.m.
With no members of the public wishing to speak, the public hearing portion was closed at
6:15 p.m., and Council comments were opened. Councilmember Heather Logan provided
comments.
The public hearing was closed at 6:17 p.m.
Mayor Pro Tem Michele Blythe moved, and Councilmember Leisha Nobach seconded the
motion to approve the first amendment to the Baker-MOR, LLC development agreement
and authorized the Mayor to sign the agreement amendment. The motion passed
unanimously.
NEW BUSINESS
Apparent Low Bid Award for Jensen Park Improvement Project
Community Engagement Director Sarah Lopez requested Council approve the apparent low
bid award for the Jensen Park Improvement Project to Reece Construction for $196,177.11.
Councilmember Heather Logan moved, and Councilmember Debora Nelson seconded the
motion to approve the Jensen Park Improvement Project to Reece Construction in the
amount of $196,177.11 and to authorized the Mayor to sign the construction contract. The
motion passed unanimously.
Apparent Low Bid Award for Pickleball Court
Public Works Director Jim Kelly requested the Council approve the interlocal agreement
that was formed in December 2023 with the Arlington School District allowing the City to
build Pickleball Courts at Haller Middle School. Snohomish County awarded a $200,000
grant to the City of Arlington for this project which is being matched with $200,000 of local
funds. The project was advertised on July 10 with bids opened on July 29. Discussion
followed with Mr. Kelly answering Council questions.
Councilmember Rob Toyer moved, and Councilmember Heather Logan seconded the
motion to approve the pickle ball construction contract with Reece Construction in the
amount of $403,720.32 and authorized the Mayor to sign the contract, pending final review
by City Attorney. The motion passed unanimously.
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Minutes of the City of Arlington City Council Meeting August 4. 2025
Biosolids Hauling Contract
Public Works Director Jim Kelly requested City Council approve contracted Boulder Park,
LLC as an alternate bio-solids disposition site. To use the Boulder Park facility, the City
needs to contract with a Department of Ecology (DOE) licensed contractor for the hauling
of biosolids. A Request for Proposal (RFP) was publicly advertised and the City received
two proposals/bids. The City evaluated both proposals/bids and determined that the
proposal from Earthwork Solutions meets all the requirements contained in the RFP, is
properly licensed with the DOE, and was the low -price bidder. Staff is requesting City
Council accept the Earthwork Solutions proposal and authorize the mayor to sign the
contract. Discussion followed with Mr. Kelly answering Council questions.
Councilmember Debora Nelson moved, and Councilmember Michele Blythe seconded the
motion to accept the proposal and enter into contract with Earthwork Solutions for
Biosolids Hauling and authorized the Mayor to sign the contract. The motion passed
unanimously.
Contract Amendment No. 1 with Rock Construction Management
Public Works Director Jim Kelly requesting Council accept the Amendment #1 proposal and
approve the Public Works capital improvement projects in 2025, and the need for full time
construction management on these projects (three projects with Federal funding), the City
contracted with Rock Project Management in 2024 for CM services to support the
management of several 2025 construction projects. The unanticipated additional time on the
211th Project required more of the CM inspector and Rock CM is requesting an amendment
to cover CM services needed for the Division/Broadway project. Staff negotiated a scope of
services and fees for additional CM services for the Division/Broadway and 188th Street
Roundabout projects. Discussion followed with Mr. Kelly answering Council questions.
Councilmember Leisha Nobach moved, and Councilmember Michele Blythe seconded the
motion to approve Amendment No 1 with Rock Project Management for Construction
Management services in the amount of $79,000 and authorized the Mayor to sign the
contract, pending final approval by the City Attorney. The motion passed unanimously.
Department of Ecology Grant Award for Solid Waste and Recycling
Public Works Director Jim Kelly requested Council accept the two-year grant from the
Department of Ecology for $20,217.71, with a $5,054.43 match obligation, to continue
funding the City's 2025-2027 refuse and recycling program. The City has been receiving a
Department of Ecology Local Solid Waste Grant (formerly called a "CPG" grant) for over 20
years; this grant is used to fund the City's refuse and recycling outreach and education
program. The refuse and recycling program provides valuable information and outreach to
Arlington's citizens, businesses, and schools about efficient and cost-effective waste
management practices - all of which not only reduce waste tonnage sent to landfills, but
reduces waste disposal costs for citizens, businesses and schools. This current grant will
provide funding for the fiscal years 2025-2027. Discussion followed with Mr. Kelly
answering Council questions.
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Minutes of the City of Arlington City Council Meeting August 4 2025
Councilmember Jan Schuette moved, and Councilmember Rob Toyer seconded the motion
to accept the Solid Waste Financial Assistance Grant offered by the Department of Ecology
for fiscal years 2025 to 2027 and authorized the Mayor to sign the grant agreement,
pending final review by the City Attorney. The motion passed unanimously.
Community and Economic Development Quarterly Report
Community and Economic Deputy Director Amy Rusko reviewed the Community and
Economic Development quarterly report. Discussion followed with Ms. Rusko answering
Council questions.
2026 Lodging Tax Distribution
City Administrator Paul Ellis reviewed the handout he provided to Councilmembers with an
updated spreadsheet for the Gleneagle Golf Course numbers listed as $8,000.00 for the
Lodging Tax Funds and no other changes from the discussion last week with
Councilmembers. Councilmembers have rejected the proposal from the Lodging Tax
Committee and will vote on the updates after the Committee has had 45 days to review and
make comments to the Councilmembers submitted recommendations. The consensus from
the Councilmembers recommendations is 4 yes to 3 no. Discussion followed between
Councilmembers and Mr. Ellis answering Council's questions.
188th Street Project Bid Rejection
City Administrator Paul Ellis and Public Works Director Jim Kelly requested that the 188
Project Bids for 188th Street roundabout be rejected and readvertise for bids due to bidders
contesting the bid process which poses a risk of delaying the project and attorney fees. Staff
will evaluate and qualify the new bids and select the construction firm to present to
Councilmembers in September. Discussion followed with Mr. Kelly answering Council
questions.
Councilmember Michele Blythe moved, and Councilmember Debora Nelson seconded the
motion to reject all bids for the 188th street roundabout project. The motion passed
unanimously.
COMMENTS FROM COUNCILMEMBERS
Councilmember Yvonne Gallardo-Van Ornam thanked the Stilly Valley Chamber for the
recycling program they sponsored. She thanked Sarah Lopez for the great job she does in
marketing events including the support on the Hispanic Heritage Month celebration.
She announced that the upcoming Night Market will be Friday, August 22. She reminded
everyone to look at Meet Me in Arlington to see the schedule for the Farm Tours.
Michele Blythe announced she attended the Police Academy graduation. She asked if the
downtown sound system could be used for emergencies.
ADMINISTRATOR & STAFF REPORTS
City Administrator Paul Ellis had nothing to report.
MAYOR'S REPORT
Mayor Vanney announced he attended the Police Academy graduation.
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Minutes of the City of Arlington City Council Meeting August 4.2025
EXECUTIVE SESSION
City Attorney Oskar Rey announced the need for an Executive Session to discuss pending
litigation RCW 42.30.110 (1)(i) to last no longer than 15 minutes.
City Council was dismissed and went into an Executive Session at 7:10 p.m. and reconvened
at 7:25 p.m.
No action was taken by Council.
ADJOURNMENT
With no further business to come before the Council, the meeting was adjourned at 7:26 p.m.
— a_ 'r ���
Don E. Vanney, Mayor
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