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HomeMy WebLinkAbout_11-10-25 Council WorkshopSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Pro Tem Michele Blythe PLEDGE OF ALLEGIANCE ROLL CALL Mayor Pro Tem Michele Blythe APPROVAL OF THE AGENDA Councilmember Yvonne Gallardo-Van Ornam INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS WORKSHOP ITEMS – NO FINAL ACTION WILL BE TAKEN 1. Change Order No. 2 for SR530 Utility Crossing ATTACHMENT A Staff Presentation: Paul Ellis Council Liaison: Leisha Nobach 2. Change Order No. 4 for 211th Street Corridor Project ATTACHMENT B Staff Presentation: Jim Kelly Council Liaison: Jan Schuette 3. Ordinance Adopting Fire Sprinkler Code ATTACHMENT C Staff Presentation: Amy Rusko Council Liaison: Debora Nelson 4.September Financial Report ATTACHMENT D Staff Presentation: Paul Ellis 5. Police Quarterly Report ATTACHMENT E Staff Presentation: Mike Gilbert 6. North County Regional Fire Authority Quarterly Report ATTACHMENT F Presentation: Dave Kraski ADMINISTRATOR & STAFF REPORTS Arlington City Council Workshop Monday, November 10, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. MAYOR’S REPORT COMMENTS FROM COUNCILMEMBERS/COUNCILMEMBER REPORTS PUBLIC COMMENT For members of the public who wish to speak to the Council. Please limit your remarks to three minutes. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING EXECUTIVE SESSION RECONVENE ADJOURNMENT Councilmember Yvonne Gallardo-Van Ornam / Mayor Pro Tem Michele Blythe City of Arlington Council Agenda Bill WS #1 Attachment November 10, 2025 Change order to reflect Washington State Sales Tax Change order No. 2 IT; Bryan Terry, Director EXPENDITURES REQUESTED: $1,097.27 BUDGET CATEGORY: IT - Fiber BUDGETED AMOUNT: $161,758.30 LEGAL REVIEW: DESCRIPTION: The original project amount was $149,959.60. A break in the conduit was found, so repairs were needed, and Change Order No. 1 ($11,798.70) was approved by Council. Unfortunately, the price we received did not include Washington State Sales Tax. ALTERNATIVES: be, “I move to approve Change Order No. 2 for the SR530 Utility Crossing Fiber Installation, and CHANGE ORDER #__ Change Order Title: Date: Project Name: Project No: Contractor: Owner: City of Arlington This Contract is Modified as Follows: Original Contract Amount: Current Contract Amount: Amount of This Change: Revised Contract Amount: Increased by Decreased by Work Days Calendar Days Contract time is: Unchanged DESCRIPTION OF CHANGE APPROVALS (not valid until signed by Agency) Contractor Name, Title Signature Date Reviewed Name, Title Signature Date Approved by Agency Name, Title Signature Date City of Arlington Council Agenda Bill WS #2 Attachment November 10, 2025 Change Order No. 4 Summary Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $60,622.27 BUDGETED AMOUNT: LEGAL REVIEW: Change Order No. 4 for the 211th Place Corridor Project. HISTORY: As the 211th Place Corridor Improvement project finished up, unexpected conditions that were encountered and solved mutually with the contractor need to be finalized. Change Order No. 4 is a summary of the final four items, all unplanned project conditions (COP-10 through COP-13). A summary of the 211th Place Corridor final contract value and Change Order No. 4 components is presented below. 211th Place Improvement Project Contract Summary Change Order #4 Summary Item Amount Comments COP-10: Signal Revisions $17,889.81 Original Contract $ 3,357,510.00 Original contract Amount COP-11: Added Ped Light $21,646.46 CO#1 $ 330,394.09 CO-01 (SS FM relocate) COP-12: Pond Berm $20,000.00 CO#2 $ 33,705.90 CO-02 (Water main relocate) COP-13: Trash Racks $ 1,086.00 CO#3 $ 91,041.18 CO-03 (Multiple Items) CO#4 $ 60,622.27 Total $ 3,873,273.44 Revised Final Contract Amount Total $60,622.27 ALTERNATIVES: Remand to staff for additional information. Workshop; discussion only. At the November 17, 2025 Council meeting, the recommended motion will be, “I move to approve Contract Change Order No. 4 to the 211th Place Improvement Project and authorize the Mayor to sign it.” 1 of 2 CHANGE ORDER 004 Change Order Title: Multiple Revisions Date: 10/20/2025 Project Name: 211th Dr NE Corridor Improvement Project No: P02.571.3 Contractor:Reece Construction The Contract is Modified as Follows: Original Contract Amount: $ 3,357,510.00 Current Contract Amount: $ 3,812,651.17 Amount of this Change: $60,622.27 Contract time is: Increased New Contract Duration: Approvals (Not valid until signed by Agency) Contractor – ______________________________ ___________________________________ ______________ Print Name Signature Date Reviewed James Kelly, Public Works Director ___________________________________ ______________ Signature Date Reviewed Kris Wallace, Public Works Accountant ___________________________________ ______________ Signature Date Approved by Agency Don E. Vanney, Mayor ___________________________________ ______________ Signature Date Change Order Description: (COP-10) This COP is at the City’s request for signal revisions and consists of labor and materials needed to meet Snohomish County Traffic Requirements. (COP-11) This COP is at the City’s request for added pedestrian light and consists of labor and materials needed to provide ped light. (COP-12) This COP is for revisions to the pond berm area and installing a bentoliner and import cover. (COP-13) This COP Is to procure and install 2 trash racks. CHANGE ORDER 4, CONT. 2 of 2 Change Order Summary · Non-Taxable Item Description Unit Price Amount $21,646.46 Subtotal $ 60,622.27 9.3% Sales Tax n/a TOTAL $60,622.27 Attachments: • COP-010 through COP-013 cost detail. City of Arlington Council Agenda Bill WS #3 Attachment November 10, 2025 New Section 15.24.040-Fire Sprinkler Systems to be added to Arlington Municipal Code (AMC) Title 15 Ordinance and Exhibit A – AMC 15.24.040 New Section Community and Economic Development; Amy Rusko, Director EXPENDITURES REQUESTED: -0-BUDGET CATEGORY: BUDGETED AMOUNT: -0-LEGAL REVIEW: DESCRIPTION: fire sprinklers to be installed in all new construction, including Residential one- and two-family dwellings. 15.24.040-Fire Sprinkler Systems; this provides for the requirement to have sprinkler systems installed in all new construction, including one- and two-family dwellings. This is in anticipation of the upcoming development of single family detached homes that will be built on 3600-4200 square foot lots with reduced separation and in locations having significant topography that may increase the response time of Fire/EMS apparatus due to the proposed grades of the roadways. The installation of sprinkler systems in all new construction also enables us to evaluate the reduction of roadway widths, substantially reducing the initial cost of installation by the developer and the overall maintenance cost incurred by the city in perpetuity. This item was discussed in detail at the May 27 Council workshop, June 2 Council meeting, and the June 9 Council workshop, where it was tabled for discussion until a later date. Remand to staff for additional information. be, “I move to approve the ordinance providing for the inclusion of Section 15.24.040 to AMC Title 15 and authorize the Mayor to sign it.” ORDINANCE NO. 2025-XXX AN ORDINANCE OF THE CITY OF ARLINGTON, WASHINGTON AMENDING TITLE 15 OF THE ARLINGTON MUNICIPAL CODE PERTAINING TO SECTION 15.24.040 FIRE SPRINKLER SYSTEMS WHEREAS, the City of Arlington, Washington has the authority to adopt ordinances for the general welfare and safety of its citizens; and WHEREAS, certain provisions of the Arlington Municipal Code require revision; and WHEREAS, the City Council of the City of Arlington has requested revisions be made to Section 15.24.040 – Fire Sprinkler Systems of Title 15 – Fire Regulations. NOW, THEREFORE, the City Council of the City of Arlington do hereby ordain as follows: Section 1. Arlington Municipal Code Section 15.24.040 shall be and hereby is adopted to read as set forth in “Exhibit A”. Section 2. Severability. Should any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulations, such decision or pre-emption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances. Section 3. Effective Date. The title of this ordinance which summarizes the contents shall be published in the official newspaper of the City. This ordinance shall take effect and be in full force five (5) days after the date of publication as provided by law. PASSED BY the City Council and APPROVED by the Mayor this 17th day of November, 2025. CITY OF ARLINGTON __________________________ Don E. Vanney, Mayor Attest: _______________________________ Wendy Van Der Meersche, City Clerk Approved as to form: _______________________________ Oskar E. Rey City Attorney EXHIBIT A 15.24.040 - Fire Sprinkler Systems A. The following regulations constitute general requirements for fire sprinkler systems: 1. All approved fire sprinkler systems shall meet the requirements of the most current version of the International Fire Code, International Building Code, International Residential Code and the applicable NFPA standards. All systems shall have an adequate water supply, system of piping, and sprinkler heads designed to discharge water on a fire at an appropriate time and in an effective manner, and be installed in conformance with NFPA 13, 13D and 13R requirements. All underground sprinkler supply piping shall be included on civil drawings and shall be approved by the city of Arlington fire code official. B. For the purposes of this section, building area, as defined in the IFC, shall apply. C. Where Required. An approved fire sprinkler system shall be required in the following structures: 1. Commercial. An area separation wall or fire wall, or occupancy separation or fire barrier wall, or a distance of 10 feet (3,048 mm) or less shall not constitute separation between two commercial structures on the same property. 2. In any non-habitable structure where the building area is 3,000 square feet or more. These can include bus and transit shelters, covered pedestrian paths, and similar structures not attached to or within 10 feet (3,048 mm) of buildings. Exception: Fire sprinklers are allowed to be omitted under roof structures when all of the following conditions exist: i. Roof structures are stand-alone, detached, and built with noncombustible building materials. ii. Used to provide weather protection for people. iii. Are open on greater than 50 percent of the perimeter sides to allow ventilation of heat and smoke. iv. Are not intended to store combustibles or have combustible materials contained beneath the roof line. The roof structure shall not extend over any transit vehicle or curb. v. When no other code or applicable standard requires fire sprinklers. 3. In any structure where the calculated fire flow demand exceeds available flow. 4. In buildings with an A-2 occupancy where one or more of the following exists: i. An occupant load greater than 100. ii. An A-2 fire area is located on a floor other than the level of exit discharge. All nightclubs, defined as follows: Nightclub. An A-2 occupancy use under the 2021 International Building Code in which the aggregate area of concentrated use of unfixed chairs and standing space that is specifically designated and primarily used for dancing or viewing performers exceeds 350 square feet, excluding adjacent lobby areas. "Nightclub" does not include theaters with fixed seating, banquet halls, or lodge halls. {OER4931-3759-6999;2/13217.000006/} 5. In any building with an assembly occupancy where the total occupant load of the building is over 200. 6. Existing commercial buildings where one of the following applies: Additions resulting in a gross area greater than 3,000 square feet, or Sprinklers may be required in buildings that undergo a change of use or occupancy. Refer to the International Fire Code Section 102.3. 7. Residential - One- and Two-Family Dwellings. i. An approved automatic fire sprinkler system shall be installed in new one- and two-family dwellings as described in the International Residential Code in accordance with Section 903.3.1.3 of the International Fire Code or as updated by the International Fire Code. Exception: This subsection does not require the installation of an approved fire sprinkler system in any mobile home or manufactured home. This exception is limited to this subsection, and nothing herein exempts a mobile home or manufactured home from any other requirement to install an approved automatic fire sprinkler system under any other section or subsection of this code or of any international code adopted by the City. ii. When a detached one- and two-family dwelling units as described in the International Residential Code in accordance with Section 903.3.1.3 of the International Fire Code or as updated by the International Fire Code. Under the following conditions: a. An addition to an existing dwelling resulting in gross floor greater than 3,600 gross square feet. Gross floor area is based on Snohomish County Assessor information or if incorrect, the actual square footage may be certified by a licensed architect. b. An addition to a dwelling unit resulting in a 100% or greater increase in gross floor area. c. A dwelling is expanded or altered, and the access roadway exceeds 150 feet to all portions of the building. d. An addition to a dwelling is in a low flow area that exceeds the available and required fire flow. e. The grade of the access roadway (on or off site) is greater than 10%. f. The access roadway is less than 14 feet wide. g. The access roadway surface is not an all-weather surface (concrete or asphalt). h. The distance of the dwelling unit to the nearest hydrant is greater than 300 feet. i. The total construction costs on all building permits within a three- year period exceeds the Snohomish County assessed value of the structure at the beginning of a three-year period. j. A non-conforming structure that has been destroyed, damaged or incurred a loss greater than 50 percent of its Snohomish County assessed value. {OER4931-3759-6999;2/13217.000006/} iii. When ADUs are attached to, or within, an existing single-family home both the ADU and existing single-family home shall be sprinklered. Exception: When the ADU and existing single-family home are separated in accordance with the International Residential Code, Section 302.3 or is under the thresholds listed in AMC 15.24.040 (C)(7)(ii). iv. In all one- and two-family dwelling units that will be newly licensed as an adult family home. v. Where required elsewhere by the Arlington Fire Code or the International Building Code. City of Arlington Council Agenda Bill WS #4 Attachment November 10, 2025 September 2025 Financial Report Narrative General Fund Operating Statement Revenue Charts Other Fund Operating Statements Smartsheet Active Project Report Finance / Administration; Paul Ellis, City Administrator EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: WSWW City of Arlington Council Agenda Bill WS #5 Attachment November 10, 2025 Police Department 3rd Quarter Repot Third Quarter Report DEPARTMENT OF ORIGIN Police EXPENDITURES REQUESTED: 0 BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: 2025 Third Quarter Report HISTORY: ALTERNATIVES: RECOMMENDED MOTION: Workshop; discussion only. Report prepared by: Commander Mike Gilbert Arlington Police Department 3rd Quarter Report 2025 Arlington Police Department 3rd Quarter Report Year 2025 PAGE 2 Staffing • Budgeted 42 FTE’s for 2025/26 (35 Officers -1 Limited Commission – 6 Civilian) • 38 current FTE’s (32 Officer - Limited Commission – 5 Civilian) • APD has 2 Contracted employees (1-DV Coordinator / 1 – LEESW) Update of Current Contracts • Current APOA CBA expires 12/31/2026 • Current AFSCME CBA expires 12/31/2025 (extended 1yr by MOU) Executive Summary – Highlights • APD assisted with the Cities celebration of the 4th of July. This event is one of the busiest day for us in terms of the sheer call volume, calls for service, and staffing demands. • We held our annual APD BBQ for staff and families. Due to our schedule this is one of the few times a year that all staff members have a chance to get together at the same time with our families. • Participated in another successful National Night Out. • Kudos to Officer Kidd-Zimmerman who was selected to the Snohomish County Multi-Agency Response Team (SMART) as a Crime Scene Coordinator. • The city held the Arlington Street Fail and Hometown Fly-In, calls for service for these events continue to remain at low volumes. • APD continues its search for candidates to fill our current vacancies. We have historically had great success with this process due to our continued support from our elected officials and the community. Currently this process and lack of qualified candidates has been slow going. • APD created a short video to spread awareness to the incredible work that our team members are doing to address the increasing violent crime in our community particularly that being committed by juveniles. Big thank you to Huge Productions. • We have implemented the new state required crime reporting system WADEPS. This a state reporting platform for specific crimes and other related data. • Kudos to A/Sgt Heltne’s crew who captured a prolific burglar who had hit several businesses in the city, including the M&O facility. Their quick response and use of drones and our K9 Team lead his arrest and the recovery of stolen items. Arlington Police Department 3rd Quarter Report Year 2025 PAGE 3 • A 100% inventory of our evidence room was conducted and came up with a clean report. Kudos to evidence technician Andrea Hill for her hard work. • APD staff members participated in numerous community outreach events over the summer. This list includes the Boys and Girls Club gaming event, Amazon friends and family day, Summer in the park events, and many more. • The investigation unit gave excellent testimony in two high profile cases. • Staff had the opportunity to collaborate with Arlington School District staff and Mayor Vanney to ride the bus with the students on the first day of school. This shows the cities continued partnership in creating positive connections between the city of Arlington and our youth. • • Officer MacAy Braniff was selected to be a member of the Allied Law Enforcement Response Team. • Staff flew to New Mexico to transport an arrestee back to Snohomish County to face felony assault charges. This was a collaborative effort with APD and the Prosecutors office. • Officer Bartlett gave a presentation to DSHS that was well received. • The department started working on updating our recruitment efforts to include updating some social media platforms and attending recruitment fairs in the area. • Jen Bilow and Kelli both reached their 5 years of service with the city this quarter. • APD began discussion with Region One SWAT to determine process, commitment, and the cost associated with joining the team. We have several members who are interested in this position should these discussions prove feasible for our agency. • Wellness continues to be a priority for our leadership team. We began discussions on creating a wellness room that would be available to all city staff. Arlington Police Department 3rd Quarter Report Year 2025 PAGE 4 0 200 400 600 800 1000 1200 1400 1600 2023 2024 2025 Collision / Traffic Stops Collision YTD Traffic Stops Traffic Stops Warning Ticket Arlington Police Department 3rd Quarter Report Year 2025 PAGE 5 Order Violation Robbery Sex Offense 43 11 7 14 3 10 61 5 11 Vehicle Theft Burglary Fraud Theft 55 66 39 196 55 35 52 172 26 42 57 189 Substance Abuse DUI 16 32 18 45 64 94 11959 11955 12686 8873 8479 8128 1652 1902 2518 Calls for Service Officer Initiated 911 Calls Arlington Police Department 3rd Quarter Report Year 2025 PAGE 6 Flock Report 0 200 400 600 800 1000 1200 Sun Mon Tue Wed Thur Fri Sat Calls for Service By Day-of-Week Arlington Police Department 3rd Quarter Report Year 2025 PAGE 7 City of Arlington Council Agenda Bill WS #6 Attachment November 10, 2025 North County Regional Fire Authority 2025 Third Quarter Report Third Quarter Report 2025 North County Regional Fire Authority; Dave Kraski, Deputy Chief of Operations EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: A47 16.6% E46 13.5% A99 11.6% A90 10.4% M46 9.4% M48 9.4% M99 7.3% E99 5.2% A97 4.2% E48 1% Other Skagit Valley Hospital Providence Cascade Valley Hospital 0 100 200 300 400 500 600 2 332 462 544 Station 48 Station 46 Station 99 Station 90 Station 97 Station 96 Station 92 1346 852 927 483 268 249 33 Jul 1 - Sep 30, 2025 NCRFA Q3 UNIT HOUR UTILIZATION TRANSPORTS MUTUAL AID GIVEN/RECEIVED TRANSPORT DESTINATIONS CALL VOLUME BY STATION 134013401340 Jul 1 - Sep 30, 2025 CITY OF ARLINGTON northcountyfirems.com CALL VOLUME BY STATIONS Station 46 - 852 Station 48 - 1346 TRANSPORTS BY A47, M46 & M48 624 TURN OUT TIME 90% - 2:47 Average - 1:30 Goal - 2:00 RESPONSE TIME EMS 90% - 7:19 Average - 5:07 Goal - 6:00 RESPONSE TIME FIRE 90% - 7:09 Average -5:14 Goal - 10:00 Times calculated are for priority 1-3 incidents only Our standard is to meet the goal 50% of the time but always strive for 90%. Not enough incidents for a true 90%. Need a minimum of 9 incidents. 5 reported Q3.