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HomeMy WebLinkAbout_11-03-25 Council MeetingSPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor’s Volunteer Award presented to Jeri Rugtvedt Mayor Don Vanney PROCLAMATIONS PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Michele Blythe 1. Minutes of the October 20 and October 27, 2025 Council meetings ATTACHMENT A 2. Accounts Payable ATTACHMENT B 3. Contract with American Ramp Company for Jensen Pump Track ATTACHMENT C 4.Amendment No. 2 to the Rock Project Management Contract ATTACHMENT D PUBLIC HEARING 1. Resolution Establishing the 2026 Property Tax Levy ATTACHMENT E Staff Presentation: Paul Ellis Council Liaison: Mayor Pro Tem Michele Blythe NEW BUSINESS 1.First Amendment to Lease Agreement with Arlington United Church ATTACHMENT F Staff Presentation: Paul Ellis Council Liaison: Heather Logan Arlington City Council Meeting Monday, November 3, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 2. Cooperative Purchasing Agreement with King County ATTACHMENT G Staff Presentation: Paul Ellis Council Liaison: Debora Nelson 3. Resolution Approving the 2026 Annual Docket ATTACHMENT H Staff Presentation: Amy Rusko Council Liaison: Rob Toyer COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION Discussion of pending or potential litigation [RCW 42.30.110(1)(i)] Mayor Don Vanney / Deputy City Attorney Emily Romanenko RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney DRAFT Page 1 of 4 Council Chambers 110 East 3rd Street Monday, October 20, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Shawn Friang, Amy Rusko, Jim Kelly, City Attorney Oskar Rey, Bryan Terry, Mike Gilbert, and Rory Bolter. Also Known to be Present: Kathy Vanney, Drew Bono, Tim Abrahamson, Heather Watland, Nathan Senff, Randy Nobach, Kim Casteel, Sid Logan, and Larry Johnson. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. PROCLAMATIONS None. PUBLIC COMMENT A written public comment was distributed to Council. Larry Johnson, Arlington, provided comment. CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Leisha Nobach seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of the October 3 Council retreat, and October 6 and October 13, 2025 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #114326 through #114429 and Petty Cash check #2049 dated September 16, 2025, through October 6, 2025, in the amount of $905,597.38. 3. Employee Handbook Policy Updates Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting October 20, 2025 Page 2 of 4 PUBLIC HEARING None. NEW BUSINESS Police Department Lateral Hiring Incentives Program Human Resources Director Shawn Friang requested Council approve the Police Department’s lateral hiring incentives program. The City of Arlington did not offer a lateral police officer candidate incentive in 2025, and applications for lateral police officer positions were significantly down in 2025, reflecting the broader market conditions in Washington State regarding recruitment of qualified lateral police officer candidates. The proposed Lateral Police Officer Incentive program for 2025 and 2026 would offer different maximum incentive payments based on Washington State or out-of-state certification. This reflects current incentives in the hiring market and provides additional incentives for qualified in-state certified candidates that will be able to be assigned shifts sooner than out-of-state candidates, defraying overtime that would otherwise be spent. The City previously had a lateral hire incentive program in place between 2018 and 2020, which did not differentiate between Washington State certified lateral police officer candidates and out-of-state lateral police officer candidates. The prior program offered a maximum amount of up to $10,000.00, prorated based on level of experience, distributed in two installments – one half at time of hire, and one half at the time of completion of probation. The program was successful in attracting qualified lateral candidates and was consistent with market conditions at the time. Discussion followed with Ms. Friang answering Council questions. Mayor Pro Tem Michele Blythe moved, and Councilmember Debora Nelson seconded the motion to approve the Limited Term Lateral Police Officer Incentive Program, which will begin October 20, 2025, and sunset December 31, 2026, unless revoked, modified or canceled prior. The motion passed unanimously. Ordinance Adopting Island Crossing Subarea Plan and Planned Action Community and Economic Development Director Amy Rusko requested Council approve the ordinance adopting Island Crossing Subarea Plan and Planned Action. In preparation for the Island Crossing Subarea Plan the City implemented a development moratorium over properties within the subarea, north of South Slough under Ordinance No. 2023-006 (4-23-2023), Ordinance No. 2023-017 (12-04-2023), Ordinance No. 2024-007 (6-3-2024), Ordinance No. 2024-027 (11-18-2024), and Ordinance No. 2025-001 (5-5-2025). The City contracted with MAKERS Architecture and Urban Design in the amount of $328,908.50 to develop and assist in the completion of the subarea plan, draft environmental impact statement, final environmental impact statement, planned action ordinance, development regulations, public outreach and participation. Minutes of the City of Arlington City Council Meeting October 20, 2025 Page 3 of 4 Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Michele Blythe seconded the motion to approve the ordinance adopting the Island Crossing Subarea Plan and authorized the Mayor to sign the ordinance. The motion passed 6-1 with Councilmember Jan Schuette voting no. Ordinance Adopting Arlington Municipal Code Chapter 20.119 Community and Economic Development Director Amy Rusko requested Council approve the ordinance adopting Arlington Municipal Code Chapter 20.119. The AMC Chapter 20.119 Zoning Code Amendment establishes a new chapter in the zoning code that provides development standards for the Island Crossing Subarea. The development standards include regulations for zoning designations, permissible uses, density and dimensional standards, street design standards, parking standards, landscaping standards, flooding and compensatory storage. The design standards include the theme, site planning, vehicular access and parking, pedestrian access, amenities, open space, and building design. The establishment of the new AMC Chapter 20.119 code amendment is directly correlated to the Island Crossing Subarea Plan and Planned Action Ordinance. The development standards are required to ensure the predicted built environment of the subarea. The City of Arlington started the Island Crossing Subarea Plan in 2023. A consultant was hired to complete the necessary studies, data review, and documents, along with facilitating public engagement presentations, open houses, stakeholder meetings, and public engagement ensuring comprehensive input. Councilmember Debora Nelson moved, and Councilmember Leisha Nobach seconded the motion to approve the ordinance adopting AMC Chapter 20.119 and authorized the Mayor to sign the ordinance. The motion passed 6-1 with Councilmember Jan Schuette voting no. Change Order No. 1 for Division-Broadway Restoration Project Public Works Director Jim Kelly requested Council approve Change Order No. 1 for the Division-Broadway Restoration Project. Public Works publicly bid the Division-Broadway Restoration Project in January 2025. The contract was awarded to Reece Construction. After award, the City and Reece Construction performed preliminary project staking and found that there were several serious grade discrepancies. Upon further evaluation of the construction drawings, staff discovered even more errors in the construction drawings (missing sidewalks, missing ADA curb ramps, missing alley driveways, lack of slope for drainage, etc.). The City’s engineering department corrected the drawings errors. The correction changed quantities (+/-) on 33 bid items and added 12 new bid items (see Engineer’s Estimate). Since this is a federally funded project, this change order is being processed through WSDOT. Discussion followed with Mr. Kelly answering Council questions. Councilmember Heather Logan moved, and Councilmember Debora Nelson seconded the motion to approve contract Change Order No. 1 to the Division-Broadway Restoration Project and authorized the Mayor to sign it. The motion passed unanimously. Minutes of the City of Arlington City Council Meeting October 20, 2025 Page 4 of 4 COMMENTS FROM COUNCILMEMBERS Councilmember Blythe stated that she attended the Freedom Bridge Recovery Center opening. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis asked Public Works Director to provide an update on the Arlington School property being sold to Miles Sand and Gravel. MAYOR’S REPORT Mayor Vanney stated that he attended the Freedom Bridge Recovery Center opening. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:25 p.m. _________________________________________ Don E. Vanney, Mayor DRAFT Page 1 of 4 Council Chambers 110 East 3rd Street Monday, October 27, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: Debora Nelson, excused. Staff Present: Mayor Don Vanney, Paul Ellis, Sheri Amundson, Amy Rusko, Jim Kelly, Peter Barrett, Rory Bolter, and Bryan Terry. Also Known to be Present: Kathy Vanney, Drew Bono, Tim Abrahamson, Kim Casteel, Nathan Senff, Steve Maisch, Holly Sloan-Buchanan, Randy Nobach, and Chris Collier. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS AHA Program Manager, Chris Collier, Housing Authority of Snohomish County, provided an update. WORKSHOP ITEMS – NO ACTION WAS TAKEN Resolution Setting the 2026 Property Tax Levy City Administrator Paul Ellis reviewed the resolution setting the 2026 property tax levy. Staff reviewed the preliminary budget with council on October 8, 2024, including the proposed 2026 property tax levy. The proposed levy is a 1% increase from the prior year levy amount plus any new construction. A public hearing will be held on November 3 to allow the public to comment on the proposed levy. Pending questions from council, staff will ask council to take action on the levy resolution following the public hearing. On October 8, 2024, staff presented the 2025/2026 proposed property tax levy. The preliminary budget, including the proposed property tax levy, was placed on the city’s website by October 1, 2024 to be available for the public. Discussion followed with Mr. Ellis answering Council questions. City Council Workshop Minutes of the City of Arlington City Council Workshop October 27, 2025 Page 2 of 4 Resolution Approving the 2026 Annual Docket Community and Economic Development Director Amy Rusko reviewed the resolution approving the 2026 annual docket. Pursuant to RCW 36.70A.130, Cities may amend their comprehensive plans only once per calendar year. The City requires items for the docket to be submitted by the last working day in August. Arlington Municipal Code §20.96.030 establishes a docketing process for Comprehensive Plan and Zoning Map Changes. Arlington Municipal Code §20.96.100 establishes a docketing process for Amendments to Development Regulations. The two processes are run concurrently through the docketing process. Proposed amendments to the City’s Comprehensive Plan or Development Regulations may be made by any private citizen or by the city itself. The City Council must approve of any item being placed on the Final Docket. Once the docket becomes final, staff is authorized to proceed with processing the proposed amendments. Proposed amendments must receive final approval by the City Council to become incorporated into the City’s Comprehensive Plan or Development Regulations. There may be additional development regulations brought forward later in the year pending the adoption of mandated State Legislative Bills related to zoning code regulations. On October 7, 2025, the City’s Planning Commission reviewed the 2026 Preliminary Annual Docket. The docket consists of eighteen items, all initiated by the City. On October 21, 2025, the City’s Planning Commission held a Public Hearing on the 2026 Preliminary Annual Docket. and recommended all items on the Preliminary Annual Docket be placed on the Final Annual Docket. Discussion followed with Ms. Rusko answering Council questions. Contract with American Ramp Company for Jensen Pump Track Public Works Director Jim Kelly reviewed the contract with American Ramp Company for the Jensen Pump Track. Procurement of design and construction services is from American Ramp Company through Sourcewell, a cooperative purchasing cooperative, for the design and Phase 1 construction of Jensen Pump Track. After being a vital participant in the Haller Park Splash Pad project, the Rotary Club of Arlington sought to provide another recreational family project that would benefit the Arlington Community. After discussion of options with the City, Arlington Rotary began moving forward with the Jensen Park Pump Track project. Over the past three years, Rotary has gathered community and business funding and prepared a 30% concept for the Jensen Pump Track; they are now ready to turn over final design and construction coordination to the City. This Phase 1 of the project is for the large pump track only. Additional funding and grants are pending, once Rotary receives these funds the project will be expanded to include the youth pump track (Phase 2). Discussion followed with Mr. Kelly answering Council questions. Minutes of the City of Arlington City Council Workshop October 27, 2025 Page 3 of 4 Amendment #2 to the Rock Project Management Contract Public Works Director Jim Kelly reviewed Amendment #2 to the Rock Project Management Contract. Due to a large number of Public Works capital improvement projects in 2025, and the need for full time construction management on these projects (three projects with Federal funding), the City contracted with Rock Project Management in 2024 for construction management services to support the management of several 2025 construction projects. The unanticipated additional time on the 211th Project required more of our construction management inspector and Rock CM is requesting an amendment to cover construction management services needed for the Division/Broadway project. Staff negotiated a scope of services and fee for additional construction management services for the Division/Broadway and 188th Roundabout projects, staff is recommending Council accept the Amendment #2 proposal and authorize the Mayor to sign the Amendment. Discussion followed with Mr. Kelly answering Council questions. Utilities and Transportation Quarterly Report Public Works Director Jim Kelly reviewed the Utilities and Transportation Quarterly Report. Community and Economic Development Quarterly Report Community and Economic Development Director Amy Rusko reviewed the Community and Economic Development Quarterly Report. ADMINISTRATOR AND STAFF REPORTS None. MAYOR’S REPORT Mayor Vanney stated that he attended the Halloween celebration downtown Saturday, and there was a great turnout. COMMENTS FROM COUNCILMEMBERS None. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT Dr. Heida Diefenderfer, Arlington, provided comments. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING City Council discussed and agreed to put items 3 and 4 on the consent agenda for the November 3 Council meeting. EXECUTIVE SESSION None. Minutes of the City of Arlington City Council Workshop October 27, 2025 Page 4 of 4 ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 7:28 p.m. _________________________________________ Don E. Vanney, Mayor City of Arlington Council Agenda Bill CA #2 Attachment November 3, 2025 Accounts Payable Claims Approval Claims Approval Finance; Sheri Amundson, Interim Finance Director 360-403-3426 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: City of Arlington November 3rd, 2025 Council Meeting Claims Certification: We, the undersigned City Council of the City of Arlington, Washington, do hereby certify that the merchandise or services hereinafter specified have been received and that: Approval of EFT Payments and Claims Checks #114430 through #114561, dated October 7th, 2025, through October 20th, 2025 - in the amount of $3,752,767.46 Approval of Payroll EFT Payments and Check #30466 through #30469 dated September 1st, 2025, through September 30th, 2025, in the amount of $1,544,398.83 City of Arlington Council Agenda Bill CA #3 Attachment November 3, 2025 American Ramp Company Quote for Pump Track Phase 1 Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $488,099.00 BUDGETED AMOUNT: $455,000.00 LEGAL REVIEW: Procurement of design and construction services from American Ramp Company through Sourcewell, a cooperative purchasing cooperative, for the design and Phase 1 construction of Jensen Pump Track. After being a vital participant in the Haller Park Splash Pad project, the Rotary Club of Arlington sought to provide another recreational family project that would benefit the Arlington Community. After discussion of options with the City, Arlington Rotary began moving forward with the Jensen Park Pump Track project. Over the past three years, Rotary has gathered community and business funding and prepared a 30% concept for the Jensen Pump Track; they are now ready to turn over final design and construction coordination to the City. Pump Track Funding Plan Pump Track – Phase 1 This Phase 1 of the project is for the large pump track only. Additional funding and grants are pending, once Rotary receives these funds the project will be expanded to include the youth pump track (Phase 2). Remand to staff for additional information. I move to approve the issuance of a purchase order in the amount of $488,099.00 to the American Ramp Company for the design of the Jensen Pump Track and construction of Jensen Pump Track Phase 1, and authorize the Mayor to sign the purchase order, pending final approval by the City Attorney. 601 S. McKinley Ave, Joplin, MO 64801 Toll-free: 800-RAMP-778 Local: 417-206-6816 Fax: 417-206-6888 sales@americanrampcompany.com Quote # Design # Customer Date Designer Q28939.1 9335 City of Arlington 08-15-25 Chuck Dodge COST BREAKDOWN FOR PHASE 1 (LARGE PUMP TRACK)* • 60% CDs: $21,000.00 • 100% CDs and Engineer Stamps: $10,500.00 • Phase 1 Pump Track Construction: $417,748.40 • Sales Tax: $38,850.60 Full CD set and stamps Total: $31,500.00 Construction Total: $456,599.00 Grand Total for Design and Construction: $488,099.00 SCOPE OF WORK 1.1 INCLUDES: • All labor, construction project management, supplies, tools, materials, and equipment required per scope of work • Sales Tax • Prevailing Wage • Sourcewell Pricing • Construction drawings • Engineer and stamping • Site staking and layout • Cutting and shaping grades within bike park footprint • Place and install asphalt bike park and pump track tread • Supply and installation of pre-engineered bike features (wall ride) • Artificial turf on interiors of track and soil and sod on out slopes of track • Drainage within footprint of the pump track (drainage type TBD, need direction from city) 1.2 EXCLUDES*: • Bonding • Permits • Erosion and sediment control • Stabilized construction entrance • Landscaping, site and turf restoration post pump track construction (outside of pump track footprint) • Sidewalks/walkways and site amenities of any kind • Mass excavation or import • Construction drawings* • Utility, mechanical, electrical, plumbing work, relocation, or repairs of any kind. • Toxic or hazardous material handling or removal. • Removal and/or replanting of any trees or shrubs or protection of trees and shrubs. 1.3 CUSTOMER PROVIDES*: • Geotechnical Report –If this requirement is waived, assumption is that the site is suitable to build as -is. A change order will be issues for any unforeseen costs that may occur if this is not the case at a cost plus 25% • Survey and Mapping – The Client shall provide ARC with a current survey locating all above and belowground utilities, appurtenances, structures, and easements. The survey shall be in digital format that can easily be used with AutoCAD software. • Sufficient water and electrical power within 100 feet of work areas. • Unobstructed, safe, and continuous access to work area with heavy equipment. All weather roads for heavy equipment. • Construction fencing. • All necessary site information including topography, site surveying, and elevations. *All items above can be provided for an additional fee. Purchase through our competitively bid government Sourcewell contract. AMERICANRAMPCOMPANY.COM 9335 - WA, ARLINGTON AMERICANRAMPCOMPANY.COM 9335 - WA, ARLINGTON 9335 - WA, ARLINGTON AMERICANRAMPCOMPANY.COM 9335 - WA, ARLINGTON AMERICANRAMPCOMPANY.COM 9335 - WA, ARLINGTON AMERICANRAMPCOMPANY.COM 9335 - WA, ARLINGTON AMERICANRAMPCOMPANY.COM City of Arlington Council Agenda Bill CA #4 Attachment November 3, 2025 Amendment #2 to the Rock Project Management contract Rock Project Management Scope of Work and Fee Amendment No. 2 Public Works; Jim Kelly, Director EXPENDITURES REQUESTED: $32,864.00 BUDGET CATEGORY: Federal Grant plus Transportation/TBD Funds BUDGETED AMOUNT: $1.3 M project budget LEGAL REVIEW: DESCRIPTION: Amendment to an existing contract with Rock Project Management for Construction Management (CM) services. Due to a large number of Public Works capital improvement projects in 2025, and the need for full time construction management on these projects (three projects with Federal funding), the City contracted with Rock Project Management in 2024 for CM services to support the management of several 2025 construction projects. The unanticipated additional time on the 211th Project required more of our CM inspector and Rock CM is requesting an amendment to cover Division/Broadway project. Staff negotiated a scope of services and fee for additional CM services for the Division/Broadway and 188th Roundabout projects, staff is recommending Council accept the Amendment #2 proposal and authorize the Mayor to sign the Amendment. ALTERNATIVES: Remand to staff for additional information. I move to approve Amendment No 2 with Rock Project Management for Construction Management services in the amount of $32,864.00, and authorize the Mayor to sign the contract, pending final approval by the City Attorney. 1601 E. VALLEY RD, SUITE 110 RENTON, WA 98057 425.572.6878 www.rockpmservices.com 10/10/2025 James Kelly, Public Works Director City of Arlington 154 W. Cox Arlington, WA 98223 SUBJECT: City of Arlington 2024 CM Support Amendment Proposal No. 2 Dear Mr. Kelly, Rock Project Management Services, L.L.C. currently holds an agreement with the City of Arlington to provide Construction Management services in the amount of $416,344. Per a phone conversation with Jim Kelly, the Division and Broadway Project has been extended for an additional twenty-six (26) working days. Rock Project Management Services, L.L.C. is available and requests to continue providing construction inspection services for the Division and Broadway Project throughout the extended project duration. Based on the Schedule of Values below, RPM is requesting the following contract adjustments be made: Employee Assigned Projects Hourly Rate Total Hours Total Cost Total Contract Amendment $32,864 1. The standard hourly rate for Josh Arlt remains at $158/hour through 2025. 2. It is assumed that the project duration is 26 working days at 8h/day (26 days * 8 h/d = 208 hours). The total proposed contract amendment is a not-to-exceed amount. In the event the employees’ services are not needed, those costs are not charged. Only actual hours expended on assigned City projects, supported by weekly timesheets detailed in monthly invoices, with prior approval by the City is allowed. Current Contract Amount: $337,344 Prior Amendment Amount: $ 79,000 Current Amendment Amount: $ 32,864 Revised Contract Amount: $449,208 The contract completion date through this Amendment remains December 31, 2025. Thank you for the opportunity to amend our services to the City of Arlington. Sincerely, ROCK PROJECT MANAGEMENT SERVICES, L.L.C. Lisa Couret, Chief Operating Officer City of Arlington Council Agenda Bill PH #1 Attachment November 3, 2025 Resolution Establishing the 2026 Property Tax Levy Resolution of the City of Arlington Establishing the 2026 Regular Property Tax Levy, and 2026 Levy Certification Finance / Administration; Paul Ellis, City Administrator EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: General Fund BUDGETED AMOUNT: $50,027.29 LEGAL REVIEW: property tax levy. The proposed levy is a 1% increase from the prior year levy amount plus any new construction. A public hearing will be held on November 3 to allow the public to comment on the proposed levy. Pending questions from council, staff will ask council to take action on the levy resolution following the public hearing. On October 8, 2024, staff presented the 2025/2026 proposed property tax levy. The preliminary budget, including the proposed property tax levy, was placed on the city’s website by October 1, 2024 to be available for the public. Take action on the proposed property tax levy on November 17, 2025. The property tax levy must be submitted to Snohomish County on or before November 26, 2025. Arlington establishing the 2026 regular property tax levy and authorize the Mayor to sign the resolution.” RESOLUTION NO. 2025-xxx A RESOLUTION OF THE CITY OF ARLINGTON ESTABLISHING THE 2026 REGULAR PROPERTY TAX LEVY WHEREAS, the City Council of the City of Arlington has met and considered its biennial budget for the years 2025-2026; and WHEREAS, the City’s Regular Property Tax actual levy amount from the previous year (2025) was $5,002,728.66; and WHEREAS, the population of the City of Arlington is more than 10,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arlington that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2026 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $50,027.29 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. PASSED and APPROVED by the Mayor and City Council of the City of Arlington, at a regular meeting held on the 3rd day of November 2025. Don E. Vanney, Mayor ATTEST: ______________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: ______________________________ Emily Romanenko Deputy City Attorney Title of Form REV 64 0100 (8/23/22) Page 1 of 1 In accordance with RCW 84.52.020, I (Name), (Title), for (District name), do hereby certify to the (Name of county) County legislative authority that the (Commissioners, Council, Board, etc.) of said district requests that the following levy amounts be collected in (Year of collection) as provided in the district’s budget, which was adopted following a public hearing held on (Date of public hearing). Regular levies Levy General levy Other levy* Total certified levy request amount, which includes the amounts below. Administrative refund amount Non-voted bond debt amount Other* Excess levies Levy General (n/a for school districts) Bond Enrichment (school districts only) Cap. project Other levy* Total certified levy request amount, which includes the amounts below. Administrative refund amount Other* *Examples of other levy types may include EMS, school district transportation, or construction levies. Examples of other amounts may include levy error correction or adjudicated refund amount. Please include a description when using the “other” options. Signature: _______________________________ Date: __________________ Levy Certification Submit this document, or something similar, to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected. Courtesy copy may be provided to the county assessor. This form is not designed for the certification of levies under RCW 84.52.070. Form 64 0100 To request this document in an alternate format, please complete the form dor.wa.gov/AccessibilityRequest or call 360-705-6705. Teletype (TTY) users please dial 711. City of Arlington Council Agenda Bill NB #1 Attachment November 3, 2025 First Amendment to Lease Agreement with Arlington United Church Amendment and map Administration; Paul Ellis, City AdministratorEXPENDITURES REQUESTED: None BUDGET CATEGORY: N/A BUDGETED AMOUNT: None LEGAL REVIEW: DESCRIPTION: 2005, expiring in 2025. The proposed amendment will extend the agreement for an additional 20 years. The city began leasing the parking area owned by Arlington United Church in 1964. The most recent agreement expires in 2025. In return for the use of public parking, the city assumes responsibility for maintaining the parking lot. ALTERNATIVES: authorize the Mayor to sign it. FIRST AMENDMENT TO LEASE AGREEMENT The parties to this First Amendment to Lease Agreement (“Amendment”) are Arlington United Church, a non-profit corporation of the State of Washington (“Church”) and the City of Arlington, a municipal corporation of the state of Washington. RECITALS A.On October 3, 2005, the City and the Church entered into a Lease Agreement, Snohomish County Recording No. 200609060604 (“Agreement”), under which the City has leased a parking lot from the Church. B.The term of the Agreement is 20 years, and it expires on October 31, 2025. C.The Church and the City desire to amend the Agreement and extend the lease term for an additional 20 years under the terms and conditions set forth herein. LEASE AMENDMENT NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency are hereby acknowledged, the Church and the City agree to amend the Agreement as follows: 1.Lease Term. Section 1 of the Agreement is hereby amended to read as follows: The term of this lease shall be through October 31, 2045. 2.Restrictions on Use. Section 7 of the Agreement is hereby amended to read as follows: City shall use the premises for parking lot purposes only. For purposes of this paragraph, the City shall be authorized to utilize the Church parking lot for civic purposes, such as civic activities (public events, Street Fairs, etc.), provided that the Church may set aside spaces necessary for Church functions. 3.Except as expressly amended above, all other terms and conditions of the Agreement are unchanged and remain in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Lease on the 3rd day of November, 2025. CITY OF ARLINGTON By: ____________________________ Don E. Vanney, Mayor ATTEST: ______________________________ Wendy Van Der Meersche, City Clerk ARLINGTON UNITED CHURCH By: ____________________________ Its _____________________________ STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this _____ day of __________________, 2025, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared DON E. VANNEY and WENDY VAN DER MEERSCHE, to me known to be the Mayor and City Clerk, respectively, of the City of Arlington, the municipal corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes herein mentioned, and on oath stated that they are authorized to execute the said instrument and that the seal affixed (if any) is the corporate seal of said municipal corporation. Witness my hand and official seal hereto affixed the day and year first above written. _____________________________________ NOTARY PUBLIC in and for the State of Washington, residing at __________________ My commission expires: __________________ Printed Name: __________________________ STATE OF WASHINGTON ) : ss COUNTY OF SNOHOMISH ) On this day personally appeared before me ________________, the ___________of ARLINGTON UNITED CHURCH, a Washington nonprofit corporation, to me known to be the individual described in and who was authorized to execute the within and foregoing instrument on behalf of said corporation, and acknowledged that s/he signed the same as the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned. GIVEN under my hand and official seal this _____ day of _______________, 2025. ______________________________________ Notary Public in and for the State of Washington, residing at ___________________ My commission expires: __________________ Printed Name: ___________________________ Leased Parking Lot Le g e n d Arlington United Church E 3RD ST E 4TH ST N M A C L E O D A V E N O L Y M P I C A V E ± Aerial flown in 2024. This data is provided ‘as is’ without warranty of any kind. The entire risk as to the results and performance of the data is assumed by you. Should the data prove defective, you assume the entire cost of all necessary servicing, repair, or correction. These data and corresponding attributes are not to be used for design purposes. Further, the City of Arlington does not warrant, guarantee, or make any representations regarding the use of, or results from the use of the data in terms of correctness, accuracy, reliability, currentness, or otherwise; and you rely on the data and results solely at your own risk. There are known gaps and inaccuracies in the current data set and the provided information should be considered a draft and in-progress work. Washington State Law, Ch. 42.56 RCW, prohibits state and local agencies from providing access to lists of individuals intended for use for commercial purposes and thus, no commercial use may be made of any Data comprising lists of individuals contained herein. City of Arlington Arlington United Church Leased Parking Lot 1 inch = 60 ft Scale:CouncilMaps/ LeasedParkingLot8.5x11_2025 File: lhb Cartographer: 10/27/2025 Date: City of Arlington Council Agenda Bill NB #2 Attachment November 3, 2025 Cooperative Purchasing Agreement with King County Cooperative Purchasing Agreement Finance; Debbie Strotz, Purchasing / Contracts Analyst EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A BUDGETED AMOUNT: $0 LEGAL REVIEW: DESCRIPTION: piggyback off their contracts. The City has entered into many Cooperative Purchasing Agreements with other agencies to ensure we are utilizing the most cost-effective method for purchasing supplies and/or services. ALTERNATIVES: Rev. 01/21/2016, Cooperative Purchasing Agreement - King County.doc Agreement Department of Executive Services Finance and Business Operations Division Procurement and Payables Section Chinook Building 401 Fifth Avenue, 3rd Floor 206-263-9400 TTY Relay: 711 In accordance with Chapter 39.34 RCW, King County and the City of Arlington agree to a cooperative governmental purchasing agreement for various equipment and supplies using King County's competitively awarded contracts. King County therefore extends the use of its contracts to the City of Arlington to the extent provided by law and upon the following terms: (1) The vendor(s) agree to extend to the City Of Arlington the terms and conditions of King County's contract(s). (2) City of Arlington accepts responsibility for compliance with any additional or varying laws and regulations governing its purchases. Any purchases by the City of Arlington shall be effected by a purchase order from the City of Arlington and directed to the vendor. (3) King County accepts no responsibility for the performance of any of the purchasing contracts by the vendor. (4) King County accepts no responsibility for payment of the purchase price by the City of Arlington. This agreement may be revoked at any time in writing by either party. Chief Procurement Officer ITB 03-018 All Weather Service Jackets 3/03 Services 401 5th Avenue, MS – CNK-ES-0340 Seattle, WA 98104 Arlington WA 98223 City of Arlington Council Agenda Bill Item: NB #3 Attachment H COUNCIL MEETING DATE: November 3, 2025 Community & Economic Development; Amy Rusko, Director EXPENDITURES REQUESTED: None BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: Pursuant to RCW 36.70A.130, Cities may amend their comprehensive plans only once per calendar year. The City requires items for the docket to be submitted by the last working day in August. Arlington Municipal Code §20.96.030 establishes a docketing process for Comprehensive Plan and Zoning Map Changes. ArlingtonMunicipal Code §20.96.100 establishes a docketing process for Amendments to Development Regulations. Thetwo processes are run concurrently through the docketing process. Comprehensive Plan or Development Regulations may be made by any private citizen or by the city itself. TheCity Council must approve of any item being placed on the Final Docket. Once the docket becomes final, staff isauthorized to proceed with processing the proposed amendments. Proposed amendments must receive finalapproval by the City Council to become incorporated into the City’s Comprehensive Plan Regulations. There may be additional development regulations brought forward later in the year pending theadoption of mandated State Legislative Bills related to zoning code regulations. consists of eighteen items, all initiated by the city. On October 21, 2025, the City’s Planning Commission held a Public Hearing on the 2026 Preliminary Annual Docket. and recommended all items on the Preliminary Annual Docket be placed on the Final Annual Docket. ALTERNATIVES: 3. Deferral of one or more 2026 Annual Docket Items; 4. Denial of one or more 2026 Annual Docket Items.I move to approve the proposed resolution adopting the 2026 Final Annual Docket and authorize the Mayor to sign the resolution. RESOLUTION NO. 2025-XXX RESOLUTION NO. 2025-XXX A RESOLUTION OF THE CITY OF ARLINGTON ADOPTING THE 2026 FINAL ANNUAL DOCKET WHEREAS, the City’s Comprehensive Plan 2024 update was adopted December 2, 2024; and WHEREAS, RCW 36.70A.130 allows jurisdictions to make amendments to its comprehensive plan once annually, and directs that the city shall compile and maintain a list, known as a “docket”, of all city-initiated and privately-initiated proposed comprehensive plan amendments; and WHEREAS, AMC 20.96.100 allows the city to make amendments to its development regulations, and directs that most development regulation amendments be processed concurrently with comprehensive planning docket developed under AMC 20.96.030 (b); and WHEREAS, there are eighteen city-initiated proposals for the 2026 preliminary docket; and WHEREAS, the preliminary docket was made available to the public for review and comment at least fifteen days prior to consideration by the Planning Commission; and WHEREAS, the Director of Community and Economic Development made a recommendation to the Planning Commission as to which proposed amendments should be included in the final docket; and WHEREAS, the Planning Commission held a noticed hearing on October 21, 2025 on selection of proposed amendments for the final docket; and WHEREAS, the Planning Commission’s Findings of Fact and determination per AMC 20.96.050, are attached hereto as exhibit; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON AS FOLLOWS: 1. The Arlington City Council hereby adopts the Planning Commission’s findings and the docket recommendation made by the Planning Commission per the selection and decision criteria outlined in AMC 20.96.060 as the 2026 Final Annual Docket. 2. Except as provided in AMC 20.96.010(d), no additional comprehensive plan amendments may be considered after council adoption of the 2026 Final Annual Docket. RESOLUTION NO. 2025-XXX ADOPTED by the City Council and APPROVED by the Mayor this 3rd day of November, 2025. CITY OF ARLINGTON __________________________ Don E. Vanney, Mayor ATTEST: __________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _______________________________ Emily Romanenko Deputy City Attorney 2026 Annual Docket – #A25-0033 Page 1 of 8 Community and Economic Development Planning Division 18204 59th Avenue NE, Arlington, WA 98223 City Council 2026 Annual Docket – Staff Report I. INTRODUCTION The City’s current Comprehensive Plan was adopted on December 2, 2024. State law (RCW 36.70A.130) allows for jurisdictions to make amendments to comprehensive plans once annually. The City has established a docketing process to identify and review all potential amendments to the City’s Comprehensive Plan, Zoning Map and Development Regulations for a given year to ensure all proposed amendments are considered together. As part of the docketing process, private citizens can submit applications to amend the City’s Comprehensive Plan. The deadline to apply for annual amendments is August 31st or the last working day of August of each year. The City can also propose amendments to the comprehensive plan. Once the deadline passes, staff compiles a list of all proposed amendments on a preliminary docket. This docket is then reviewed by staff to decide if each amendment follows the criteria listed in Chapter 20.96 of the City’s Zoning Code. Once approved by the Director, the public has an opportunity to comment on proposed amendments listed on the preliminary docket. Comments are compiled, if any, and are presented to the Planning Commission for consideration at a public hearing. The Planning Commission then makes a recommendation to the City Council on whether the proposed amendments shall be on the Final Docket. The City Council reviews and has the choice to keep and/or remove any proposed amendment on the docket. The Council then adopts the final docket in which staff processes over the course of the upcoming year. The 2026 Preliminary Docket was reviewed for compliance with AMC Chapter 20.96 and approved by the director for review by the public and consideration by the Planning Commission. The public hearing for the 2026 Preliminary Docket was noticed and published on October 2, 2025. The Planning Commission will review the Docket at their October 7, 2025 workshop and held a Public Hearing on October 21, 2025. II. BACKGROUND The City did not receive any privately initiated amendments to the Comprehensive Plan, Zoning Map or Development Regulations. The City is proposing eighteen (18) amendments, one (1) amendment to the Comprehensive Plan and Zoning Map and seventeen (17) amendments to the Development Regulations. City-initiated amendments to the Comprehensive Plan and Zoning Map are items listed as Item 1 in the table below. City-initiated amendments to the Development Regulations are the items listed as Items 2 through Item 18 in the table below. All applications for the 2026 Comprehensive Plan Amendment Preliminary Annual Docket were received by the Community and Economic Development Department prior to the deadline of 5:00 pm on August 29, 2025. All applications are considered complete for processing. 2026 Annual Docket – #A25-0033 Page 2 of 8 III. 2025 DOCKET PROPOSALS File Name: Arlington Municipal Airport 59th Avenue Rezone File: #A25-0034 Amendment Type: Comprehensive Plan and Zoning Map Amendment Applicant: City of Arlington Description: The Arlington Municipal Airport is proposing to rezone portions of land that do not have taxiway or runway access opportunities from Aviation Flightline to Light Industrial. This allows the airport to lease the land to appropriate businesses that do not require taxiway or runway access. Item #2 File Name: AMC Chapter 20.04 General Provisions File: #A25-0035 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Staff is proposing revisions to Sections 20.04.014 (a) (6) to provide additional information to regulating the subdivision of land for lot splits, 20.04.0120 to provide additional reference documents to the prescribed list, and add a new Section to incorporate regulations around the Designation of Historic Landmarks per Substitute House Bill 1576, which states that a city may not designate a property a historic landmark if the property is less than 40 years old or the designation would restrict the use, alteration, or demolition of the property, and the written consent of the owner of Item #3 File Name: AMC Chapter 20.08 Definitions File: #A25-0036 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Basic Definitions and Interpretations to incorporate new state laws and other miscellaneous definitions needed. Remove section 20.08.020 – Lots Divided by District Lines (this text was added to section was 20.36105 in a previous amendment but not removed in 20.08 by Municode). 2026 Annual Docket – #A25-0033 Page 3 of 8 Item #4 File Name: AMC Chapter 20.12 Administrative Mechanisms File: #A25-0037 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing revisions to outdated text in Sections 20.12.020 – Planning Agency Identified, 20.12.110 – The Building Official, 20.12.120 – The Community Development Director, 20.12.220 – Meetings of the Hearing Examiner, 20.12.410 The Design Review Board, 20.12.420 Powers and Duties of the Design Review Board, 20.12.500 – The Park and Arts Commission, 20.12.700 – Official File, 20.12.850 – Amount of the Security, 20.12.860 – Reduction of Securities, 20.12.870 – Duration of Securities, 20.12.890 – Security Agreement. Item #5 File Name: AMC Chapter 20.16 Permits and Land Division File: #A25-0038 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing to update all text regarding subdivision types and add a new section for Lot Splits in accordance with House Bill 1096, which allows an existing residential lot to be split to create a new residential lot through an administrative process under Part IV. – Land Division Permits, revising necessary sections in compliance with Substitute House Bill 1935 regarding local government project review for building permits, adding requirements for Binding Site Plans from Engrossed Substitute Senate Bill 5611, adding a new Section addressing Condominiums, while including regulations from Engrossed House Bill 1403 – Condominium Construction. Item #6 File Name: AMC Chapter 20.20 Appeals, Variances, Interpretations File: #A25-0039 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing to update Section 20.20.040 to allow for administration interpretations to any portion of the code that may require code clarification or addresses a state law requirement. Item #7 File Name: AMC Chapter 20.28 Enforcement and Review File: #A25-0040 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to this chapter after the development of a revised code enforcement program that includes proactive enforcement as directed by council and city administration. Item #8 File Name: AMC Chapter 20.36 Zoning Districts and Zoning Map File: #A25-0041 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing text updates to Sections 20.36.010 – Residential Districts established and 20.36.020 – Commercial Districts established clarifying language, 20.36.030 – Manufacturing Districts established to add the Cascade Industrial Center and define separately, 20.36.054 – Master Planned Neighborhood Overlay District established to update section name for 20.44.032, and 20.36.105 – Lots Divided by District Lines to revise and clarify the regulations. 2026 Annual Docket – #A25-0033 Page 4 of 8 Item #9 File Name: AMC Chapter 20.40 Permissible Uses File: #A25-0042 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to Sections 20.40.120 – Residential Zones permissible use table to meet the regulations of HB 1110 for middle housing, 20.40.140 – Industrial Zones permissible use table for construction businesses, along with a review of 20.40.130 – Commercial and Mixed-permissible use table, 20.40.150 – Special Zones permissible use table, and 20.40.160 – Public/Semi-Public Zone permissible use table and all footnotes for any needed changes. Adding Child Care Centers to the applicable childcare centers in all zones except industrial, light industrial, and open space zones. Item #10 File Name: AMC Chapter 20.44 Supplemental Uses Regulations File: #A25-0043 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to Sections 20.44.020A to 20.44.020N – Unit Lot Subdivisions per Subdivisions, add a new Section for Existing Building Used for Residential Purposes per House Bill 1757 and Building Codes and Development Regulations per Second Substitute House Bill 1183 and add a new Section for Child Care Center in Existing Buildings per Substitute Senate Bill 5655. Item #11 File Name: AMC Chapter 20.46 Design File: #A25-0044 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to all Sections of this Chapter regarding the design review general requirements and restrictions, design review process, administrative design review, design review board Washington under RCW 36.70A.630, RCW 36.70A.635, RCW 36.70A.030, RCW 36.70A.681, and take into consideration all Design references in new State regulations. File Name: Development Design Standards File: #A25-0045 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing to update the Development Design Standards in accordance with the 36.70A.681, to provide clear and concise design standard regulations. It is expected that all requirements standards for all building types. The standards will be reformatted to provide a cleaned up version to clarify the requirements. Item #13 File Name: AMC Chapter 20.56 Streets and Sidewalks File: #A25-0046 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Staff is proposing updates to the roadway classification, widths and other public and private street and right-of-way improvement requirements shown in Table 20.56-1 to match actual proposed street types, the public works construction standards, and other adopted street standards in the Mixed-Use Development Regulations and Subarea Plans. Add regulations in compliance with Engrossed Senate Bill 5559 for Shared Streets. 2026 Annual Docket – #A25-0033 Page 5 of 8 Item #14 File Name: AMC Chapter 20.68 Signs File: #A25-0047 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing to add a new subsection to General Provisions regarding Cannabis Retailers and Advertising per Senate Bill 5206, which regulates the signage and advertising for Cannabis Retailers. Item #15 File Name: AMC Chapter 20.76 Screening and Trees File: #A25-0048 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to Part 1. Screening and Part 2. Shading regarding the requirements of House Bill 1110, which does not allow for different landscaping and screening requirements for middle housing types. Item #16 File Name: AMC Chapter 20.90 Concurrency and Impact Fees File: #A25-0049 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to Part 1. Transportation Impact Fees after the adoption by reference of the updated Transportation Master Plan to the Comprehensive Plan. Item #17 File Name: AMC Chapter 20.94 Annexations File: #A25-0050 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing updates to Sections 20.94.100 – Boundary Review Board Filing for Notice of Intention to Annex and 20.94.110 – Boundary Review Board Review Period per House Bill 1304, which updates the Notice of Intention Effective Filing Date. Item #18 File Name: AMC Chapter 20.98 State Environmental Policy Act File: #A25-0051 Amendment Type: Development Regulations Amendment Applicant: City of Arlington Description: Staff is proposing to update Section 20.98.210 to provide clarification of State Environmental Policy Act Decision appeals and provide additional decision types per the Washington Administrative Code (WAC) 197-11-680 and propose an update to section 20.98.090 Flexible Thresholds for Categorical Exemptions with the maximum state allowances in WAC 197-11-800 and increase the exemption levels for the city. *Disclaimer: There may be additional items within the chapters or sections listed once the planning staff starts the full review and revision process for these zoning code sections. If additional items are added they will be called out at the Planning Commission and City Council meetings. 2026 Annual Docket – #A25-0033 Page 6 of 8 IV. ANALYSIS Arlington Municipal Code Chapter §20.96 (Amendments) outlines the process for amending the City’s Comprehensive Plan on an annual basis. Specifically, AMC §20.96.030 (Docketing Procedures-Comprehensive Plan and Zoning Map Amendments) and AMC §20.96.100 (Docketing Procedures- Amendments to Development Regulations) requires that: Regulation Analysis Meets AMC §20.96.030 – Docketing Procedures-Comprehensive Plan and Zoning Map Amendments "docket," of all city-initiated and privately initiated proposed comprehensive plan amendments. The list shall be organized as to amendment type and include a description of the amendment in nontechnical terms, as well as the name of the applicant and date of submission to the city. The preliminary docket shall be made available to the public for review and comment for at least fifteen days prior to consideration by the planning commission. Written comments that are submitted by the end of the comment period shall be added to the preliminary docket. The final docket will be determined as described in this section. shown above. The Preliminary Docket was available for review at the CED Office, posted on the city’s website, at city hall, and at the Arlington Sno-Isle Library, along with mailed to all property owners within 500 feet of the proposed rezone properties on October 2, 2025. The public hearing was held on October 21, 2025 before the Planning Commission. Yes (b) Preliminary Review—Determination of Final Docket. conduct a brief initial evaluation of all privately initiated proposed comprehensive plan amendments to ascertain whether the proposals meet the preliminary review criteria in this section and to assess the extent of review that would be required under the State Environmental Policy Act (SEPA). The director shall make a recommendation to the planning commission as to which proposed amendments should be included in the final docket, along with any city- initiated proposed amendments. proposed items on the Preliminary Docket and believe the amendments meet the review criteria of AMC Chapter 20.96. SEPA Determinations are needed for all proposed docket items. Yes (2) Joint Workshop. During each annual amendment cycle, the city council and planning commission may, at the city council's discretion, hold a noticed joint workshop to serve as an informational meeting between the two governmental bodies. Yes (3) Planning Commission Hearing. The planning commission shall hold a noticed hearing on selection of proposed amendments for the final docket. October 21, 2025 at the regularly scheduled Planning Commission Meeting. Yes (4) City Council Decision. The city council shall consider the planning commission's recommended final docket. Council may adopt the proposed final docket without a public hearing; however, in the event that a majority of the council decides to add or subtract amendments, it shall first hold a public hearing. No additional comprehensive plan amendments may be considered after council adoption of the docket for that year, except as provided in AMC §20.96.010(d). The final docket shall be approved by resolution. 2025 the Planning Commission provided Finding of Facts with a recommendation for the City Council. Currently a public hearing before City Council is not scheduled unless the Council requests that a public hearing occur. Yes 2026 Annual Docket – #A25-0033 Page 7 of 8 Regulation Analysis Meets §20.96.020(b) that meet one of the following criteria may be included in the final docket: (a) If the proposed amendment is site specific, the subject property is suitable for development in general conformance with adjacent land use, the surrounding development pattern, and with zoning standards under the potential zoning classifications. (b) State law requires, or a decision of a court, or administrative agency has directed such a change. (c) There exists an obvious technical error in the pertinent comprehensive plan provision. Docket are site specific and the proposed new zones are suitable for the property and follows adjacent land uses, surrounding development patterns, and potential zoning classifications. Yes AMC §20.96.100 – Docketing Procedures-Amendments to Development Regulations zoning regulations shall be developed, submitted and presented by the City staff, based on direction from the City Council, Planning Commission, or the Director of Community & Economic Development or designee. the development regulations will be developed and presented by City staff based on the direction of the CED Department, State Law, Planning Commission and City Council. Yes from private individuals or groups as follows: (a) Private parties shall submit a written summary of the amendment proposed to City staff, and indication of why it is needed, and the potential land use impacts if approved. No fees shall be assessed. (b) Staff shall maintain a docket listing of private party requests and shall provide the listing not less than once per year to the Planning Commission, which shall determine which items shall be further reviewed by staff and submitted as a formal proposal., which shall be deferred to future work programs, and which shall not be considered. Decisions to defer or not consider private requests shall be considered final unless appealed as provided herein. party request for a proposed comprehensive plan, zoning map or development regulation amendment for the 2026 Docket. Yes processed concurrently with the comprehensive planning docket developed under AMC §20.96.030 (b). The Community Development director may direct that development regulation amendments proceed separately when deemed appropriate. development regulation amendments with the comprehensive plan docket. There may be additional development regulations amendments needed pending the adoption of mandated State Legislative Bills related to zoning code regulations. Yes 2026 Annual Docket – #A25-0033 Page 8 of 8 V. FINDINGS AND CONCLUSIONS Staff finds that the proposed amendments listed on the 2026 Preliminary Annual Docket meet the criteria of AMC §20.96.030 and AMC §20.96.100 per the above analysis. VI. REGULATORY REQUIREMENTS 1. SEPA COMPLIANCE: Upon review of each individual amendment on the Final Docket, a SEPA Checklist shall be prepared and reviewed, along with an issued SEPA threshold determination, unless exempt from the regulations. 2. PUBLIC NOTIFICATION AND INVOLVEMENT: During review of each individual amendment on the Final Docket, staff shall present the amendments to Planning Commission and City Council at public meetings and at the Planning Commission public hearing. The public may supply comments during the amendment process, at public meetings, after the SEPA Determination, and prior to the public hearing. All regulatory notices must be posted at Arlington City Hall, Arlington Sno-Isle Library, and the City Website, published in The Everett Herald. The proposed rezone requires additional public notice, such as posting on the site and mailing to property owners within 500 feet of the proposed rezone properties. 3. WASHINGTON STATE DEPARTMENT OF COMMERCE NOTIFICATION: During review of each individual amendment and prior to each amendment being presented at the final City Council meeting, the amendment shall be sent to the Department of Commerce for a 60-day review period. The Department of Commerce will notify the City with questions, comments, or approval procedural compliance with RCW 36.70A.106. VII. RECOMMENDATION Staff recommends the City Council accepts all proposed amendments listed on the 2026 Preliminary Annual Docket and place those amendments on the 2026 Final Annual Docket. Note: 1. Approving the proposed 2026 amendments onto the Final Annual Docket does not approve the amendment, but rather places the items on City staff’s work plan for the year. Each proposed amendment must be brought before Planning Commission and City Council as an individual item prior to adoption.