The URL can be used to link to this page

Home My WebLink About_10-06-25 Council Meeting SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER Mayor Don Vanney PLEDGE OF ALLEGIANCE ROLL CALL Mayor Don Vanney – Wendy APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PROCLAMATIONS Leadership Day ATTACHMENT A Heather Logan PUBLIC COMMENT For members of the public who wish to speak to the Council about any matter not on the Public Hearing portion of the meeting. Please limit remarks to three minutes. CONSENT AGENDA Mayor Pro Tem Michele Blythe 1. Minutes of the September 15 and September 22, 2025 Council meetings ATTACHMENT B 2. Accounts Payable ATTACHMENT C PUBLIC HEARING NEW BUSINESS 1. Youth Council Appointments ATTACHMENT D Staff Presentation: Sarah Lopez Council Liaison: Rob Toyer 2. Waiver Request for Permit Fees ATTACHMENT E Staff Presentation: Sarah Lopez Council Liaison: Heather Logan 3. Smokey Point Community Park Phase I Final Acceptance ATTACHMENT F Staff Presentation: Amy Rusko Council Liaison: Debora Nelson Arlington City Council Meeting Monday, October 6, 2025 at 6:00 pm City Council Chambers – 110 E 3rd Street SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 711 (TDD only) prior to the meeting date if special accommodations are required. 4. Resolution Declaring Property as Surplus ATTACHMENT G Staff Presentation: Debbie Strotz Council Liaison: Leisha Nobach COMMENTS FROM COUNCILMEMBERS INFORMATION/ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT EXECUTIVE SESSION Potential sale or lease of real estate [RCW 42.30.110(1)(c)] City Attorney Oskar Rey RECONVENE ADJOURNMENT Mayor Pro Tem Michele Blythe / Mayor Don Vanney PROCLAMATION LEADERSHIP DAY WHEREAS, Leadership Snohomish County is recognized as the local organization specializing in developing leaders for a lifetime, making Snohomish County vibrant and providing education and opportunities for the past 18 years to strengthen our community; and WHEREAS, more than 150 employers in all sectors have participated in Leadership Snohomish County; and WHEREAS, in 2025, more than 1200 Snohomish County professionals will have graduated from Leadership Snohomish County programs; and WHEREAS, Leadership Snohomish County intends to use Leadership Day to unite and recognize the role of leadership in our County, and encourage community celebrations on this day, as well; and WHEREAS, Leadership Snohomish County will undertake the recognition of the many contributions from our community leaders across Snohomish County as part of this day, as well as coordinate a leadership service opportunity; and WHEREAS, this will be an annual recognition of the importance of leadership; and NOW, THEREFORE, I Don Vanney, Mayor of Arlington, do hereby proclaim October 14, 2025 as Leadership Day, in Arlington, Washington, and join in recognizing the many contributions Leadership Snohomish County has made. ____________________________ October 6, 2025 Don E. Vanney, Mayor Date DRAFT Page 1 of 3 Council Chambers 110 East 3rd Street Monday, September 15, 2025 Councilmembers Present: Heather Logan, Debora Nelson, Rob Toyer, Michele Blythe, Leisha Nobach, Yvonne Gallardo-Van Ornam, and Jan Schuette. Council Members Absent: none. Staff Present: Mayor Don Vanney, Paul Ellis, Sheri Amundson, City Attorney Oskar Rey, Jim Kelly, Amy Rusko, Rory Bolter, Peter Barrett, Mike Gilbert, Chelsea Brewer, and Julie Petersen. Also Known to be Present: Kathy Vanney, Randy Nobach, Nathan Senff, Drew Bono, Heather Watland, Steve Maisch, Holly Sloan-Buchanan, Pavel Nikolin, Meg Tally and others. Mayor Don Vanney called the meeting to order at 6:00 p.m., and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda Councilmember Leisha Nobach seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Mayor Don Vanney introduced Meg Tally, Community Transit, who provided an updated presentation on the ZIP Service. PROCLAMATIONS None. PUBLIC COMMENT Marilee Herman, Arlington, provided comments. CONSENT AGENDA Mayor Pro Tem Michele Blythe moved, and Councilmember Leisha Nobach seconded the motion to approve the Consent Agenda that was unanimously carried: 1. Minutes of August 4 and September 8, 2025 Council meetings 2. Accounts Payable: Approval of EFT Payments and Claims Checks #113916 through #114013, dated July 22 through August 4, 2025, in the amount of $817,696.05. #114014 through #114125 dated August 5, 2025, through August 18, 2025, in the amount of $2,313,814.44. #114126 through #114205 dated August 19, 2025, through September 2, 2025, in the amount of $4,053,419.12. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting September 15, 2025 Page 2 of 3 Approval of Payroll EFT Payments and Check #30458 through #30461 dated July 1, 2025, through July 31, 2025, in the amount of $1,836,810.88. #30462 through #30465 dated August 1, 2025, through August 31, 2025, in the amount of $1,551,781.62. 3. Airport Equipment Purchase 4. Island Crossing Subarea Plan Contract Amendment with Makers Architecture 5. Ordinance Amending Arlington Municipal Code Chapter 5.28 NEW BUSINESS Ordinance Amending Arlington Municipal Code Chapter 20.110 Community and Economic Development Director Amy Rusko requested Council approve the amendments to AMC Chapter 20.110. Discussion followed with Ms. Rusko answering Council questions. Councilmember Yvonne Gallardo-Van Ornam moved, and Councilmember Debora Nelson seconded the motion to approve the ordinance amending AMC Chapter 20.110 and authorized the Mayor to sign the ordinance. The motion passed unanimously. Bid Award for 188th Street and Smokey Point Blvd Roundabout Project Public Works Director Jim Kelly requested Council approve the low bid award for the Smokey Point Blvd and 188th St Roundabout Project to SRV Construction for $4,524,126.49. Discussion followed with Mr. Kelly answering Council questions. Councilmember Heather Logan moved, and Councilmember Michele Blythe seconded the motion to award the Smokey Point Blvd and 188th St Roundabout Project to SRV Construction in the amount of $4,524,126.49, and to authorize the Mayor to sign the construction contract pending final approval by WSDOT. The motion passed unanimously. 2026 Lodging Tax Distribution City Administrator Paul Ellis presented an update from the Lodging Tax Committee with their current proposal. Each Councilmember spoke on the issue. Councilmember Michele Blythe moved, and Councilmember Leisha Nobach seconded the motion to approve Council’s recommendation from August 4, 2025 meeting. The motion passed 4 to 3, with Councilmembers Rob Toyer, Michele Blythe, Leisha Nobach, and Yvonne Gallardo-Van Ornam voting yes and Councilmembers Heather Logan, Debora Nelson, and Jan Schuette voting no. COMMENTS FROM COUNCILMEMBERS Councilmember Yvonne Gallardo-Van Ornam thanked everyone who participated in the Hispanic Heritage Event. Councilmember Michele Blythe stated she attended the Hispanic Heritage event. ADMINISTRATOR & STAFF REPORTS City Administrator Paul Ellis had nothing to report. Minutes of the City of Arlington City Council Meeting September 15, 2025 Page 3 of 3 MAYOR’S REPORT Mayor Vanney announced he attended the Farmers Market and the Hispanic Heritage event. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:47 p.m. _________________________________________ Don E. Vanney, Mayor DRAFT Page 1 of 2 Council Chambers 110 East 3rd Street Monday, September 22, 2025 Councilmembers Present: Heather Logan, Rob Toyer, Debora Nelson, Michele Blythe, Yvonne Gallardo-Van Ornam, Leisha Nobach, and Jan Schuette. Council Members Absent: None. Staff Present: Mayor Don Vanney, Paul Ellis, Sarah Lopez, Amy Rusko, Marty Wray, Josh Grindy, Bryan Terry, Peter Barrett, and Wendy Van Der Meersche. Also Known to be Present: Kathy Vanney, Heather Watland, Randy Nobach, Nathan Senff, Kim Casteel, Nora Casteel, Tim Abrahamson, and Joe Beardslee. Mayor Don Vanney called the meeting to order at 6:00 pm, and the Pledge of Allegiance and roll call followed. APPROVAL OF THE AGENDA Mayor Pro Tem Michele Blythe moved to approve the agenda as presented. Councilmember Rob Toyer seconded the motion, which passed with a unanimous vote. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS None. WORKSHOP ITEMS – NO ACTION WAS TAKEN Smokey Point Community Park Phase I Final Acceptance Community and Economic Development Director Amy Rusko reviewed the final acceptance of Phase I of the Smokey Point Community Park. Discussion followed with Ms. Rusko answering Council questions. July and August Financial Reports City Administrator Paul Ellis reviewed July and August’s reports. Discussion followed with Mr. Ellis answering Council questions. Community Engagement Quarterly Report Community Engagement Director Sarah Lopez showed a short video of Meet Me in Arlington and reviewed the third quarter report. Discussion followed with Ms. Lopez answering Council questions. City Council Workshop Minutes of the City of Arlington City Council Workshop September 22, 2025 Page 2 of 2 Airport Quarterly Report Airport Director Marty Wray reviewed the third quarter report. Discussion followed with Mr. Wray answering Council questions. Maintenance and Operations Quarterly Report Maintenance and Operations Manager Josh Grindy reviewed the third quarter report. Discussion followed with Mr. Grindy answering Council questions. ADMINISTRATOR AND STAFF REPORTS City Administrator Paul Ellis reminded Council that September 29 is the fifth Monday, so there is no Council meeting. The next meeting is October 6. The retreat will be Friday, October 3. MAYOR’S REPORT Mayor Vanney thanked staff responsible for all the recent community events. COMMENTS FROM COUNCILMEMBERS None. COUNCILMEMBER REPORTS Councilmembers had nothing to report this evening. PUBLIC COMMENT None. REVIEW OF CONSENT AGENDA ITEMS FOR NEXT MEETING Only one item is moving to the October 6 meeting, and that will be on new business. EXECUTIVE SESSION None. ADJOURNMENT With no further business to come before the Council, the meeting was adjourned at 6:36 p.m. _________________________________________ Don E. Vanney, Mayor City of Arlington Council Agenda Bill CA #2 Attachment October 6, 2025 Accounts Payable Claims Approval Claims Approval Finance; Sheri Amundson, Interim Finance Director 360-403-3426 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: ALTERNATIVES: City of Arlington October 6th, 2025 Council Meeting Claims Certification: We, the undersigned City Council of the City of Arlington, Washington do hereby certify that the merchandise or services hereinafter specified have been received and that: Approval of EFT Payments and Claims Checks #114206 through #114325 and Petty Cash check # 2047, 2048 dated September 3rd, 2025, through September 15, 2025, in the amount of $1,372,316.25 City of Arlington Council Agenda Bill NB #1 Attachment October 6, 2025 Youth Council Appointments for 2025-2026 Redacted applications of new members Administration; Sarah Lopez 360-403-3448 EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: 0 BUDGETED AMOUNT: 0 LEGAL REVIEW: DESCRIPTION: The following students have been selected for the September 2025 to June 2026 Youth Council. Recommended for re-appointment: Elinor Richardson, Lyla Morzelewski, and Holland Nobach. Recommended for appointment: Natalie Terry, Xander Andersen, Gaven Pichardo, and Diesel King. Information about the Youth Council is on the City’s website at www.arlingtonwa.gov.youthcouncil. The purpose of the Youth Council is to advise the Mayor and City Council on matters related to and affecting the youth in our community and provide youth perspectives on a range of community issues and topics. The Youth Council is structured to create an essential link among the city's teens, the community, and city government. ALTERNATIVES: I move to consent to the appointments and re-appointments of the 2025-2026 youth council members, as proposed. City of Arlington Council Agenda Bill NB #2 Attachment October 6, 2025 Request to Waive Building Permit Fees and Operating Fee Permit Fee Waiver Requests for event tent operating permit, Jensen Park restroom building permit, and new sign pole building permit. Administration; Sarah Lopez EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: LEGAL REVIEW: DESCRIPTION: •operating permit fee of $175.00 for tent/canopy for Hispanic Heritage event on September 13,2025 •building permit fee of $3409.37 for Jensen Park restroom facility •building permit fee of $1467.15 Parking lot Historically, permit fees have been waived for City projects. ALTERNATIVES: tent, the building permit for Jensen Park restroom, and the building permit for the new public sign. City of Arlington Council Agenda Bill NB #3 Attachment COUNCIL MEETING DATE: October 6, 2025 SUBJECT: Smokey Point Park Phase I Project Acceptance ATTACHMENTS: Smokey Point Park Project Letter of Acceptance and Recommendation for Final Acceptance DEPARTMENT OF ORIGIN Community & Economic Development; Amy Rusko, Director EXPENDITURES REQUESTED: None BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: by Reece Construction Company. HISTORY: project. The city entered into a contract with Reece in January of 2024 and the project was deemed fully complete to the satisfaction of the City and Rock Project Management Construction Manager, Steve Sawyer, and in accordance with the terms of the contract in August 2025. A summary of the construction costs is as follows: Base Bid Price: $ 2,103,999.02 Change Orders: $ 120,764.61 Unbilled Portion: $ 0.00 Sales Tax: $ 206,903.67 Final Contract Cost: $ 2,431,667.30 ALTERNATIVES: Remand to staff for further consideration I move to approve final acceptance of the Smokey Point Park Phase I project completed by Reece Construction Company, in the amount of $ 2,431,667.30, and authorize the Mayor to sign the Letter of Acceptance. City of Arlington Community & Economic Development DATE: October 6, 2025 TO: Mayor Vanney and Arlington City Council FROM: Amy Rusko, Community & Economic Development Director SUBJECT: PROJECT LETTER OF ACCEPTANCE Smokey Point Park Phase I Project No. P02.575 Project Title Staff has certi�ied, through Rock Project Management Services, LLC, the construction performed by Reece Construction Company, as complete and in compliance with the terms of the construction contract as awarded by the City Council. The �inal accounting of the cost of the project is as follows: Contract Award Amount $ 2,103,999.02 Change Orders $ 120,764.61 Unbilled Portion $ 0.00 Sales Tax $ 206,903.67 Final Contract Amount $ 2,431,667.30 Staff recommends of�icial acceptance by the City. If you concur, please sign below: On behalf of the City of Arlington, I accept the construction performed under the contract award by the Arlington City Council for Smokey Point Park Phase I Project . Mayor Don Vanney Date Cc: City Council Finance Department 1601 E Valley Rd, Suite 110 Renton, WA 98057 T: 425.572.5096 www.rockpmservices.com ROCK PROJECT MANAGEMENT SERVICES, L.L.C. September 1, 2025 Amy Rusko City of Arlington - Community and Economic Development Director 18204 59th Ave NE Arlington, WA 98223 Re: Smokey Point Community Park, Phase 1 Project No. CED24.1 Recommendation for Final Acceptance Dear Amy, Rock Project Management Services has confirmed Reece Construction Company has met all contract requirements. Per contract CED24.1 closeout procedures, we are recommending the City of Arlington issue final acceptance for the Smokey Point Community Park, Phase 1 project. The date Arlington City Council deems as Final Acceptance shall start the forty-five (45) day lien period for the release of retainage upon receipt of the following: - Certificate of Release from the Department of Revenue - Certificate of Release from the Employment Security Department - Certificate of Release from the Department of L&I Sincerely, ROCK PROJECT MANAGEMENT SERVICES, L.L.C. Steve Sawyer, Senior Project/Construction Manager C: 206.455.0020 | E: steve.sawyer@rockpmservices.com City of Arlington Council Agenda Bill NB #4 Attachment October 6, 2025 Resolution Declaring Property as Surplus Resolution Finance; Debbie Strotz, Procurement/Contracts Analyst EXPENDITURES REQUESTED: 0 BUDGET CATEGORY: N/A BUDGETED AMOUNT: N/A LEGAL REVIEW: DESCRIPTION: All require surplus resolution to be properly auctioned. The City has found that the most expedient way to deal with surplus vehicles and equipment that have any monetary value is to utilize the services of an on-line auction site. ALTERNATIVES: None. the resolution. RESOLUTION NO. 2025-xxx A RESOLUTION OF THE CITY OF ARLINGTON DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING ITS SALE WHEREAS, the City has purchased the equipment listed on the attached Exhibit "A"; and WHEREAS, the equipment identiﬁed on Exhibit "A" is surplus to the needs of the City; and NOW, THEREFORE, the City of Arlington, acting by and through its City Council, does hereby resolve as follows: 1. The equipment/property described on the attached Exhibit "A" is declared Surplus to the needs of the City. 2. Staﬀ is instructed to trade in all items for the best available price, sell all items for the best price or properly dispose of items that it is unable to sell. Staﬀ is further authorized to dispose of the property via an intergovernmental transfer pursuant to RCW 39.33.010. Passed by the City Council of the City of Arlington at a regular meeting on this 6th day of October, 2025. _____________________________ Don E. Vanney, Mayor ATTEST: _______________________________________ Wendy Van Der Meersche, City Clerk APPROVED AS TO FORM: _______________________________________ Oskar Rey, City Attorney EXHIBIT A Fall 2025 ASSET ID ITEM VIN/SN PLATE MILEAGE/HOURS SURPLUS METHOD 3552 A-77 2007 Ford Crown Victoria 2FAHP71W47X135929 43661D 160,061 Auction 4081 P-3 2017 Ford F250 1FTBF2A69HED45385 63111D 43,030 Auction 4148 P-4 2018 Ford F250 1FTBF2A69JEC46863 64491D 47,844 Auction Assets for Disposal (no salvageable value) 2339 BOD incubator 201N0014 Disposal - unrepairable 2886 LG flat screen TV 907RMQK074764 Disposal - unrepairable