HomeMy WebLinkAbout03-15-10 Council Meeting
Arlington City Council
March 15, 2010 - 7 PM
City Council Chambers
110 E. Third
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coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL
APPROVAL OF THE AGENDA
“Joseph Hughes – Go-21”
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
PUBLIC COMMENT
For members of the public to speak to the Council regarding matters NOT on the agenda.
Please limit remarks to three minutes
CONSENT AGENDA
1. Minutes of the March 1 & 8, 2010 meetings
ATTACHMENT A
2. Accounts Payable
3. Approval of Settlement Agreement with IAFF Local No. 3728 ATTACHMENT B
4. Boards and Commissions renewals: ATTACHMENT C
-Airport Commission: Don Munson and Thomas Wright,
3-year terms to 4-1-2013
-Cemetery Board: Allen Ice and Carsten Mullin, 4-year terms to 2014
-Hotel/Motel Tax Advisory Board: Amber Armstrong &
Maryann Monty, 2-year terms to 4-1-2012
-Planning Commission: Bruce Angell, 6-year term to 2016
5. Resolution authorizing the Mayor to sign closing documents ATTACHMENT CC
relating to the Graafstra Purchase and Sale Agreement
1. Sewer Rates Ordinance
PUBLIC HEARING
ATTACHMENT D
UNFINISHED BUSINESS
NEW BUSINESS
1. Lot 108 Building Surplus and Demolition
ATTACHMENT E
2. EMS Medical Director Agreement ATTACHMENT F
3. Interlocal Agreement with Snohomish County DEM ATTACHMENT G
4. Agreement with Grewe family partnership for storm drainage ATTACHMENT H
DISCUSSION ITEMS
INFORMATION
MAYOR’S REPORT
SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA
coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required.
ADMINISTRATOR & STAFF REPORTS
COUNCIL MEMBER REPORTS – OPTIONAL
-Discussion of pending or potential litigation [RCW 42.30.110(1)(i)]
EXECUTIVE SESSION
RECONVENE
ADJOURNMENT
To download all attachments,
click here
DRAFT
Page 1 of 4
Council Chambers
110 East Third
March 1, 2010
City Council Members Present by Roll Call: Dick Butner Sally Lien, Scott Solla, Marilyn Oertle, Chris
Raezer, Linda Byrnes, and Steve Baker
Council Members Absent: There were no Council members absent.
City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Jim Chase, Jim Kelly, Rob Putnam,
Bill Blake, Fire Chief Jim Rankin, Paul Ellis, Kris Wallace, Linda Taylor, Julie Good, Roxanne Guenzler,
Cristy Brubaker, Jan Bauer, Steve Peiffle – City Attorney
Also Known to be Present: George Boulton, Hank and Betty Graafstra, Barbara Tolbert EMS Levy
Chair, Neil Knutson, Dick Warren, Brian Foster and Jamie Flint – Red Rooster Route, Gale Fiege –
Everett Herald, Adam Rudnick – Arlington Times, and Michael Prihoda – Arlington/Smokey Point
Chamber of Commerce
Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed.
Steve Baker moved to approve the Agenda. Sally Lien seconded the motion which passed with a
unanimous vote.
APPROVAL OF THE AGENDA
Hank and Betty Graafstra
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
Hank and Betty Graafstra were introduced as sellers of the newly City-purchased Graafstra property.
They stood and were given a certificate of appreciation by Mayor Larson. Mr. Graafstra then spoke and
presented Mayor Larson with keys to the property.
Karin Jones, 4204 177th PL NE, Arlington, lives in the Smokey Point area off of 43rd. She stated that
this is an active neighborhood with children playing outside, and lots of neighborhood activities going on.
She is concerned with the possibility of traffic exiting the Wal-Mart store going straight and into the
neighborhood. The possibility of additional area traffic is a great concern to neighbors in this.
PUBLIC COMMENT
Steve Baker moved and Scott Solla seconded the motion to approve the Consent Agenda which was
unanimously carried to approve the following Consent Agenda items:
CONSENT AGENDA
1. Minutes of the February 16 and 22, 2010 meetings
2. Accounts Payable
Claims Checks #59708 through #59839 in the amount of $337,935.98, and
Payroll Checks #25403 through #25438 in the amount of $1,162,157.57
3. Joint Defense Agreement Authorizing the Mayor to Contract with Ogden Murphy Wallace PLLC
for Limited Legal Representation
Minutes of the Arlington
City Council Meeting
Minutes of the City of Arlington City Council Meeting DRAFT March 1, 2010
Page 2 of 4
PUBLIC HEARING
Public Works Director Jim Kelly gave a PowerPoint presentation which included the history and
background of reasons for the requested sewer rate increase, which is due to a needed upgrade for the
Wastewater Treatment Plant.
Ordinance for Sewer Rate Increase
The Public Hearing was opened at 7:25PM.
Philip Lane 18916 Graywalls Drive, Arlington, questioned the idea of counting on potential growth
occurring within the city of Arlington to help pay for sewer upgrades, and he thinks this is not a good idea.
Marlene Jensen, 250 Sudden Valley, Bellingham, WA, owns an apartment complex in Arlington and is
concerned with the increase in City water/sewer bills. She opposes increases in these rates.
Jack Broyles, 17820 79th Dr. NE. Arlington, stated that he is very much opposed to rate increases
which have skyrocketed since his recent move to Arlington. He also did not receive his meeting notice in
adequate time.
Howard Patterson 115 East Haller Avenue, Arlington, stated that sewer rates should be based on
water use. Also, he was unhappy about the State and local utility tax that does not readily appear on the
bill.
Donna Larson, 135 North Dunham Avenue, Arlington, asked about the number of residential vs.
commercial sewer connections in Arlington. Mr. Kelly answered Ms. Larson’s questions. She also asked
who, in addition to the City, would help pay for the Stillaguamish River clean-up, if an ordinance would
need to be changed, and if any of the real estate excise taxes went to sewer payments. She asked to
have water use a separate cost item on her bill.
Randy Tenderol 220 N. Dunham, Arlington, stated that the announcement of this meeting arrived late
that the charts from tonight’s presentation do not match those mailed, and asked if updated and corrected
information would then be available to the public.
Tom Boynam, an Arlington Resident, a retired military man, stated that these rate increases are not
good for the retired community. Mr. Kelly answered his questions.
The Public Hearing for tonight was closed at 7:48PM.
Mr. Kelly briefly stated the reason for rate increases and that he would present answers to tonight’s
questions at the next Public Hearing. He then answered Council questions.
The Public Hearing is continued to March 15, 2010.
There was no Unfinished Business.
UNFINISHED BUSINESS
NEW BUSINESS
Airport Manager Rob Putnam gave brief information regarding this Amendment.
Airport Budget Amendment
Linda Byrnes moved to amend the 2010 budget by $166,000 and to redirect the $40,842 originally
dedicated for M&O office improvements to Lot 108 improvements. Sally Lien seconded the motion that
passed with a unanimous vote.
Public Works Director Jim Kelly gave a background of the Gifford Sidewalk Project. Mr. Kelly asked for
Council approval of the bid to R Custom Excavation. He then answered Council questions.
Authority to Award and Contract the Gifford Sidewalk
Minutes of the City of Arlington City Council Meeting DRAFT March 1, 2010
Page 3 of 4
Scott Solla moved to award the Gifford Sidewalk Project to R Custom Excavation in the amount of
$99,757.32 and, subject to approval by the City Attorney, authorize the Mayor to sign the construction
contract. Dick Butner seconded the motion that passed with a unanimous vote.
With the use of an overhead projection Natural Resources Manager Bill Blake spoke to the choice of the
preferred Shoreline Jurisdictional Map Option and spoke to that choice, stating that South Slough might
also be included as a consideration for additional analysis. He asked for Council approval of this Option
#2 map. Mr. Blake then answered Council questions.
Draft Shoreline Master Plan Maps
Steve Baker moved to accept the Map Option #2 as the draft Shoreline Jurisdiction Map, with the
identification of South Slough as an area of additional analysis. Sally Lien seconded the motion that
passed with a unanimous vote.
Fire Chief Jim Rankin briefly addressed the EMS Levy Resolution, and then introduced Barbara Tolbert,
Chair of the Permanent Emergency Medical Services Levy Committee. Ms. Tolbert introduced the
proposed resolution, which is required to be adopted in order for the EMS Levy issue to be placed on the
November ballot. Ms. Tolbert answered Council questions. Members of District 21 were in the audience
and introduced at this time.
Adoption of Resolution on EMS Levy
Mr. Peiffle noted incorrect wording in the printed motion.
Sally Lien moved to approve a Resolution to place on the 11/02/10 ballot a Permanent Levy for EMS
Service for consideration at the next council meeting. Scott Solla seconded the motion that passed with a
unanimous vote.
City Administrator Allen Johnson reported that the hospital has now adopted the ILA, and that the ILA will
be considered at the next School District meeting.
Adoption of Tri-Agency Interlocal on Emergency Management
Dick Butner asked about the extension or contract termination. Mr. Johnson answered Council questions
Sally Lien moved to approve the Tri-Agency Interlocal Agreement for Emergency Management Planning
and Coordination and authorize the Mayor to sign the document. Scott Solla seconded the motion that
passed with a majority vote, with Marilyn Oertle, Dick Butner and Steve Baker casting votes in opposition.
Finance Director Jim Chase spoke to the Grant Allocation and those who had received requested
funding. He asked for Council input regarding omission of the Red Rooster Route from receiving a
requested amount. Council discussion followed with Marilyn Oertle asking that this Red Rooster Route
be included.
Adoption of Tourism Economic Development Grant Allocation
Sally Lien moved to approve the funding applications as recommended by the Hotel Motel Tax
Committee and return the Red Rooster Route for reconsideration, as information has become available.
Dick Butner seconded the motion that passed with a unanimous vote.
Council discussion followed with Councilmembers speaking in favor of including the Red Rooster Route
as a recipient.
Assistant City Administrator Kristin Banfield addressed the proposed Resolution. Ms. Banfield indicated
that dog licenses had been removed from the proposed resolution so Council could review the dog
licensing fees separately. She then requested Council approval of the proposed resolution.
Adoption of Resolution Replacing Resolution No. 785, and Adopting a Revised Fee Schedule J
Minutes of the City of Arlington City Council Meeting DRAFT March 1, 2010
Page 4 of 4
Steve Baker moved to adopt the proposed Resolution revising the City’s fee schedule. Sally Lien
seconded the motion that passed with a unanimous vote.
Ms. Banfield spoke to the list of the City’s Goals and Priorities.
Adoption of Resolution Outlining the City’s Goals and Priorities for 2010
Steve Baker moved to adopt the Resolution adopting the City’s Top Goals and Priorities for 2010. Sally
Lien seconded the motion that passed with a unanimous vote.
Ms. Banfield noted the Revisions to AMC Title 9, the criminal code, which has been discussed with the
Council. Ms. Banfield and Mr. Peiffle then answered Council questions, and discussion followed.
Adoption of Ordinance Incorporating Revisions to AMC Title 9
After Council discussion, Steve Baker moved to adopt the proposed ordinance amending and repealing
certain sections of Arlington Municipal Code Title 9 relating to peace, morals, and safety of the citizens of
the City of Arlington, with the repeal of Section 9.16.100. Sally Lien seconded the motion that passed
with a unanimous vote.
Ms. Banfield noted some of the areas of concern during previous Council meetings. She and Mr. Peiffle
then answered Council questions.
Adoption of Ordinance Incorporating Revisions to AMC Title 10
Steve Baker moved to adopt the proposed ordinance amending and repealing certain sections of
Arlington Municipal Code Title 10 relating to vehicles and traffic regulations. Sally Lien seconded the
motion that passed with a unanimous vote.
Mayor Larson gave a report on meetings she had recently attended.
MAYOR’S REPORT
Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker gave brief reports while Dick Butner, Sally
Lien, and Scott Solla had nothing to report at this time.
CITY COUNCIL COMMITTEE REPORTS
City Attorney announced that there would be no need for an Executive Session.
EXECUTIVE SESSION
With no further business to come before the Council, the meeting was adjourned at 8:57PM.
ADJOURNMENT
____________________________
Margaret Larson, Mayor
DRAFT
Page 1 of 2
Council Chambers
110 East Third
March 8, 2010
City Council Members Present: Dick Butner, Sally Lien, Linda Byrnes, Marilyn Oertle, Chris Raezer,
Scott Solla, and Steve Baker
Council Members Absent: There were no Council members absent.
City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Jim Chase, Jim Kelly, Rob Putnam,
Fire Chief Jim Rankin, Doug Schmidt, Paul Ellis, Cristy Brubaker, Julie Good, Jan Bauer, and Steve
Peiffle – City Attorney
Also Known to be Present: Walt Reibe and Dr. Hutchinson
Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed.
Removing Review of AMC Title 12 from the Agenda, Steve Baker moved to approve the Agenda. Dick
Butner seconded the motion which passed with a unanimous vote.
APPROVAL OF THE AGENDA
WORKSHOP ITEMS - NO ACTION WAS TAKEN
Airport Manager Rob Putnam asked for approval of demolition of the airport-owned airport building. He
then answered Council questions.
Lot 108 Building Surplus and Demolition
Fire Chief Jim Rankin addressed the Council asking for consideration of a new agreement appointing Dr.
Hutchison as the EMS Medical Services Director. Dr. Hutchinson has been serving as the Interim
Director. Dr. Hutchinson was introduced and then briefly spoke.
EMS Medical Director Agreement
Fire Chief Jim Rankin addressed the ILA with the Snohomish County Department of Emergency
Management, a two-year contract with a six-month termination clause. Chief Rankin, Attorney Peiffle,
and City Administrator Allen Johnson addressed Council questions and concerns, and discussion
followed. Council will take action at the March 15, 2010 Council meeting.
Interlocal Agreement with Snohomish County Department of Emergency Management
Public Works Director Jim Kelly spoke to the Dan Grewe Family Limited Partnership Agreement.
Discussion and questions followed. The Council will take action on this item at the March 15, 2010
Council meeting.
Agreement with Grewe Family Partnership for Storm Drainage
67th
Jim Kelly spoke to the 67
Avenue Phase 3 th Avenue, Phase 3 Rehabilitation Trail Selection, and with the use of an
overhead projection Mr. Kelly addressed the project, displaying informational boards that had been
presented at the March 3, 2010 public open house. He noted the 4 alternatives, with disadvantages and
advantages of each and reviewed some of the public comments made at the public open house. Safety,
access to businesses, and cost are some of the main concerns. Mr. Kelly then requested the Council to
review the four alternatives. This will again be addressed at the next Council workshop.
Minutes of the Arlington
City Council Workshop Meeting
Minutes of the City of Arlington City Council Meeting DRAFT March 8, 2010
Page 2 of 2
Assistant City Administrator Kristin Banfield and Finance Director Jim Chase presented the proposed dog
licensing fees. Mr. Chase gave informational statistics, and both Ms. Banfield and Mr. Chase answered
Council questions. A lengthy discussion followed.
Dog Licensing Fees
Kristin Banfield reviewed the City’s recently awarded grant funds along with upcoming grant applications.
Grants Report
The meeting ended at 8:28PM
_____________________________________
Margaret Larson, Mayor
City of Arlington
Council Agenda Bill
AGENDA ITEM:
Consent Agenda #4
ATTACHMENT C
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT:
Boards and Commissions renewals
DEPARTMENT OF ORIGIN:
Executive
ATTACHMENTS:
Completed reappointment forms.
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
N/A
DESCRIPTION:
These are renewals of terms for the following:
Airport Commission: Don Munson and Thomas Wright, 3-year terms to 4-1-2013
Cemetery Board: Allen Ice and Carsten Mullin, 4-year terms to 2014
Hotel/Motel Tax Advisory Board: Amber Armstrong and Maryann Monty 2-year terms to 4-1- 2013
Planning Commission: Bruce Angell, 6-year term to 2016
HISTORY:
By Council policy adopted March 5, 2007, those persons eligible and desiring to reapply for terms on
the City’s Boards and Commissions must do so by completing the application and submitting back to
us.
COMMITTEE REVIEW AND ACTION:
N/A
ALTERNATIVES:
-Do not renew the terms as stated above.
RECOMMENDED MOTION:
I move that the Council approve the current renewals of terms on the Boards and Commissions.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
Consent Agenda #5
ATTACHMENT CC
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT:
Resolution Authorizing Mayor to Sign
Closing Documents
DEPARTMENT OF ORIGIN:
Legal
ATTACHMENTS:
Resolution Authorizing Mayor to Sign Closing Documents--Graafstra
EXPENDITURES REQUESTED: N/A
BUDGET CATEGORY: N/A
LEGAL REVIEW:
City Attorney drafted
DESCRIPTION:
The City Council approved by motion on February 1, 2010 the Graafstra purchase and sale
agreement. The Title Company and bond counsel have requested a formal resolution ratifying
that sale and authorizing the mayor to sign the necessary closing documents.
HISTORY:
After lengthy negotiations, the City Council approved by motion on February 1, 2010 the
Graafstra purchase and sale agreement. The Title Company and bond counsel have requested a
formal resolution ratifying that sale and authorizing the mayor to sign the necessary closing
documents.
COMMITTEE REVIEW AND ACTION:
N/A
ALTERNATIVES:
None
RECOMMENDED MOTION:
I move to approve the Resolution Authorizing the Mayor to Sign Closing Documents Relating to
the Graafstra Purchase and Sale Agreement.
RESOLUTION NO. ________
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN CLOSING DOCUMENTS
RELATING TO THE GRAAFSTRA PURCHASE AND SALE AGREEMENT
WHEREAS, the City of Arlington has negotiated for the purchase of some 157
acres, more or less, of property from Hank and Betty Graafstra, and the City Council
previously approved the purchase and sale agreement pursuant to motion of the City
Council on 2/1/10; and
WHEREAS, as the purchase and sale agreement is closed, the City will have to
execute additional documents which are required to complete the purchase; and
WHEREAS, the City Council deems adoption of this resolution to be in the best
interests of the citizens;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ARLINGTON, WASHINGTON AS FOLLOWS:
1. The Arlington City Council ratifies its prior approval of the Real Estate
and Water Right Purchase and Sale Agreement between the City as
purchaser and Hank and Betty Graafstra as seller which was signed on
February 25, 2010; and
2. The Arlington City Council hereby authorizes Mayor Margaret Larson to
sign said agreement and all necessary closing documents on behalf of the
City of Arlington as purchaser.
APPROVED BY THE CITY COUNCIL of the City of Arlington at a regular meeting
held this 15th day of March, 2010.
_______________________________________
Margaret Larson, Mayor
Attest:
__________________
Kristin Banfield, City Clerk
Approved as to form:
_________________ __
Steven J. Peiffle, City Attorney
City of Arlington
Council Agenda Bill
AGENDA ITEM:
Public Hearing
ATTACHMENT D
COUNCIL WORKSHOP DATE:
March 15, 2010
SUBJECT:
Sewer Rate Increase
DEPARTMENT OF ORIGIN:
Public Works – Utilities Division
James Kelly
ATTACHMENTS:
• Draft Ordinance
EXPENDITURES REQUESTED: None
BUDGET CATEGORY: N/A
LEGAL REVIEW: Pending final review by City Attorney
DESCRIPTION: This is a proposed ordinance raising the Monthly Sewer Service Charges as
shown in the attached Monthly Sewer Service Charges Ordinance. A Public Hearing regarding
the increase in Monthly Sewer Service Charges will be held per the below schedule:
- March 1, 2010 Public Hearing
- March 15, 2010 Public Hearing
- April 5, 2010 Council consideration and potential action
HISTORY: The City of Arlington’s Wastewater Treatment Plant (WWTP) reached the 85%
inflow capacity level in 2005 which triggered a state and federal requirement that the plant
capacity be increased. This, coupled with increasingly stringent discharge requirements from a
federally mandated state clean-up plan for the Stillaguamish River, required that the City
upgrade the both the capacity and treatment technology of the WWTP. The City is currently
constructing the necessary expansion and upgrades to the WWTP. Following a funding study,
the Sewer Connection Fee was increased to $8,400.00 per ERU in December 2008 to allow new
connections to pay their fair, proportionate share of the existing sewer system and of the
upgrades and expanded WWTP. It is now time for the existing customers to pay their fair,
proportionate share of the WWTP treatment process upgrade through increased Monthly
Sewer Service Charges.
ALTERNATIVES:
Table for further Discussion
RECOMMENDED ACTION:
No action requested - continue public hearing.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #1
ATTACHMENT E
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT:
Lot 108 Building Surplus and Demolition
DEPARTMENT OF ORIGIN:
Airport
ATTACHMENTS: Location Map
EXPENDITURES REQUESTED: Not to Exceed $31,000
BUDGET CATEGORY: Airport Improvement Fund
LEGAL REVIEW: None
DESCRIPTION: The project involves contracting with the Department of Corrections for
the demolition of the airport owned building on Lot 108 and for the trucking and
disposal of all debris. The Department of Corrections will also demolish, truck, and
dispose of the building’s concrete slab and the surrounding asphalt surfaces. The
estimate provided to complete the work is $28,274 but staff is requesting approval of an
amount not to exceed $31,000 to provide for a 10% contingency in the event that
disposal costs are more than estimated. Prior to being demolished the building needs
to be declared as surplus by the City Council.
HISTORY: The current building on the site was constructed in the 1940’s as part of the
Navy complex. Since 2004 Seal Tite, Inc. has had the lease for the site. Seal Tite filed for
bankruptcy in 2009 and vacated the site. At the February 9, 2010 airport commission
meeting, staff presented costs to renovate the building and costs to demolish the
building. The consensus of the commission was to move forward with building
demolition. All asbestos on the building has been removed with the exception of
approximately 25 square feet sandwiched between the original structure and an add-
on. As part of the demolition the Department of Corrections will remove and dispose
of the remaining asbestos. There is $40,842 dedicated for improvements to Lot 108 in
the 2010 airport budget.
ALTERNATIVES: Do not approve.
RECOMMENDED ACTION: I move that the City contract with the Department of Corrections
for the demolition of the airport-owned building on Lot 108 and for the trucking and disposal
of all debris.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #2
ATTACHMENT F
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT:
EMS Medical Director Agreement
DEPARTMENT OF ORIGIN:
Fire
ATTACHMENTS:
EMS Medical Director Agreement
EXPENDITURES REQUESTED: $1,749.00 per month
BUDGET CATEGORY: Fire
LEGAL REVIEW:
City Attorney prepared agreement
DESCRIPTION:
The City’s EMS Medical Service Director recently passed away. The City needs to appoint a
replacement EMS Medical Service Director.
HISTORY:
Dr. Eric Henning, who served as the City’s EMS Medical Service Director, recently passed away
after a battle with pancreatic cancer. During Dr. Henning’s illness, Dr. Peter Hutchinson served
as interim volunteer EMS Medical Service Director. The City is required to maintain the position
of EMS Medical Service Director under state law. The staff is recommending appointment of Dr.
Hutchinson as the City’s EMS Medical Service Director.
COMMITTEE REVIEW AND ACTION:
N/A
ALTERNATIVES:
-Do not appoint Dr. Hutchinson and search for another EMS Medical Director.
RECOMMENDED MOTION:
I move that the Council approve the EMS Medical Director Agreement with Doctor Hutchinson.
EMS MEDICAL DIRECTOR AGREEMENT
This agreement is entered into between the CITY OF ARLINGTON, WASHINGTON, hereinafter
referred to as “CITY,” and PETER HUTCHINSON, D.O., hereinafter referred to as
“PHYSICIAN.”
WHEREAS, the CITY owns and operates an Emergency Paramedic and Emergency Medical Technical
(EMT) Service based at the CITY, hereinafter referred to as “SERVICE.”
WHEREAS, the parties hereto desire to enter into this agreement in order to provide a full statement of
their respective responsibilites in connection with the operation of the SERVICE.
NOW, THEREFORE, in consideration of payments, covenants and agreements, hereinafter mentioned, to be
made and performed by the parties hereto, the parties covenant and agree as follows:
SECTION I: TERM OF AGREEMENT
1.1 This agreement shall commence on April 1, 2010, and shall be continuous until thirty (30) days
written notice to terminate is provided by either party.
SECTION II: SERVICES PROVIDED BY PHYSICIAN
2.1 The PHYSICIAN shall be responsible for the development, coordination and approval of the medical
protocols and standing orders as they impact the SERVICE.
2.2 The PHYSICIAN shall provide professional medical direction to the SERVICE.
2.3 The PHYSICIAN shall review emergency calls and hold a run review with the Paramedics and EMTs on
a monthly basis, at least ten months per year.
2.4 The PHYSICIAN shall supervise and review training standards, approve recertification records and
review standard operation procedures as presented by the SERVICE.
2.5 The PHYSICIAN shall be the final authority in all medical matters. This includes the authority to
suspend an employee from providing medical treatment under his license.
2.6 The PHYSICIAN shall serve as a member of the “Snohomish County EMS Medical Control Committee.”
2.7 The qualifications required of the PHYSICIAN under this agreement shall be as follows:
a. PHYSICIAN shall be qualified and licensed to practice medicine in the State in which the
SERVICE is located.
b. Physician shall be certified in Advance Cardiac Life Support (A.C. L.S.)
c. Physician shall be certified in Advance Trauma Life Support (A.T. L.S.)
d. Physician shall be approved by the Snohomish County Medical Director of Emergency Services,
Ron Brown M.D., or his successor.
e. Physician shall have experience in providing prehospital emergency care for acutely ill or injured
patients.
2.8 The PHYSICIAN shall meet with the Fire Chief and M.S.A on a quarterly basis.
2.9 The PHYSICIAN shall participate and have an opportunity for input into the interview, selection process
of prehospital employees.
SECTION III: PAYMENT TO PHYSICIAN
3.1 The PHYSICIAN shall receive from the CITY a sum of One Thousand Seven Hundred Forty Nine
Dollars ($1,749.00) per month for services provided under this agreement.
3.2 In January of each year beginning January 1, 2011, the PHYSICIAN shall receive from the CITY an
annual pay increase of 100% CPI-U (Seattle- Tacoma-Bremerton) July –June of the previous year. Said
increase shall be not less than 2% nor more than 4% in any given year.
SECTION IV: PERFORMANCE EVALUATION
4.1 The PHYSICIAN shall be evaluated on the performance of this agreement by the Fire Chief and Medical
Services Administrator (M.S.A.)
SECTION V: INSERVICE AND CONTINUING MEDICAL EDUCATION
5.1 The PHYSICIAN shall provide, upon request by the SERVICE and mutual agreement, inservices and
continuing medical education to the Paramedics and EMTs.
SECTION VI: INDEPENDENT CONTRACTOR
6.1 PHYSICIAN agrees that he will perform services hereunder as an independent contractor and not as an
employee of the CITY. PHYSICIAN shall not be entitled to any benefits or rights enjoyed by employees
of the CITY. PHYSICIAN has the right to direct and control his own activities in the performance of this
agreement, subject only to the specifications set out herein.
SECTION VII: MODIFICATIONS
7.1 The provisions of this agreement may not be changed or amended except by written amendment, signed
by both parties, before it shall be valid and operative.
SECTION VIII: TERMINATION OF AGREEMENT
8.1 Either party may terminate this agreement without cause upon thirty (30) days written notice to the other
party.
IN WITNESS THEREOF, CITY has caused this agreement to be executed by the officer(s) thereunto duly
authorized, and PHYSICIAN has executed this agreement, as of this ___day of March, 2010.
CITY OF ARLINGTON
By: ____________________________ Date: _____________
Margaret Larson, Mayor
PHYSICIAN
By: ____________________________ Date: _____________
Peter Hutchinson, D.O.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #3
ATTACHMENT G
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT:
Interlocal Agreement for Emergency
Management Services with Snohomish
County Department of Emergency
Management.
DEPARTMENT OF ORIGIN:
Fire
Contact: Chief Jim Rankin, 360-403-3601
ATTACHMENTS:
Interlocal Agreement for Emergency Management Services
EXPENDITURES REQUESTED: $18, 110
BUDGET CATEGORY: Current Expense
LEGAL REVIEW: Review Has Been Completed
DESCRIPTION:
Attached is the proposed Interlocal Agreement for Emergency Management Services between
the City and Snohomish County Department of Emergency Management (DEM). DEM
provides support services in coordinating emergency management planning and coordination
of needed services or resources that are not available at the local level. DEM funnels and
coordinates these requests with the State Emergency Management Department. DEM also
provides support to the City during emergency events and develops the Countywide
Comprehensive Emergency Management Plan. The proposed service fee for 2010 is $18,110
(2009 = $17,868) which is an increase of $242.00. this amount was included in the adopted 2010
budget.
HISTORY:
The City has been a partner with DEM since the department was incorporated as a department
within the County Structure. The first ILA was signed in 2006 and has been renewed annually
since that time. This new ILA, however, is structure for a two year term instead of the one term
but does have a six month termination clause.
Council reviewed the Interlocal agreement at the March 8, 2010 workshop and recommended
placing the agreement on the March 15, 2010 Council agenda for action.
ALTERNATIVES:
Do not authorize the Mayor to sign the Interlocal Agreement.
RECOMMENDED MOTION:
I move that Council authorizes the Mayor to sign the proposed Interlocal Agreement for
Emergency Management Services with Snohomish County Department of Emergency
Management.
City of Arlington
Council Agenda Bill
AGENDA ITEM:
New Business #4
ATTACHMENT H
COUNCIL MEETING DATE:
March 15, 2010
SUBJECT: Stormwater Drainage
Maintenance Agreement between the City
of Arlington and Dan Grewe Family
Limited Partnership
DEPARTMENT OF ORIGIN:
Public Works- Stormwater
ATTACHMENTS:
• Stormwater Drainage Maintenance Agreement
EXPENDITURES REQUESTED: $3,540.00
BUDGET CATEGORY: Stormwater Operating Budget
LEGAL REVIEW: City Attorney has reviewed this
agreement
DESCRIPTION: Renewal of a stormwater maintenance agreement between the City of
Arlington and Dan Grewe Family Limited Partnership (Valley Gem Farms) for
inspection, cleaning, and maintenance of the upper portion of March Creek.
HISTORY: Runoff from City right-of-way flows onto the Valley Gem Farms property, to
mitigate this impact, tThe City entered into a stormwater maintenance agreement
with Dan Grewe and Valley Gem Farms in 1988 for maintenance of the upper portion
of March Creek that runs across the Valley Gem property. The original agreement,
and subsequent extensions, have all expired. The attached agreement between the
City of Arlington and Dan Grewe Family Limited Partnership (Valley Gem Farms)
extends the terms and conditions of the original agreement for an additional six years
(2016), increases the agreed maintenance fee, and includes and annual cost escalator
referenced to the Seattle-Tacoma-Bremerton CPI.
ALTERNATIVES:
Remand to staff for further consideration.
RECOMMENDED ACTION:
Authorize the Mayor to sign Stormwater Drainage Maintenance Agreement between
the City of Arlington and Dan Grewe Family Limited Partnership.
City of Arlington
Council Agenda Bill