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HomeMy WebLinkAbout08-16-10 Council Meeting Arlington City Council August 16, 2010 - 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA 1. Minutes of the August 2 & 9, 2010 meetings ATTACHMENT A 2. Accounts Payable & Payroll 3. Acceptance of Utility Easements from ATTACHMENT B Stillaguamish Behavioral Health PUBLIC HEARING 1. Development Agreement between Enviro Propane ATTACHMENT C and the City of Arlington UNFINISHED BUSINESS NEW BUSINESS 1. Proposed Resolution relating to the Gifford Avenue ATTACHMENT D Sidewalk Project and Repealing Resolution No. 2010-007 2. Authority to Advertise for Bid proposals to reconstruct Station #46 ATTACHMENT E DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To download all attachments, click here DRAFT Page 1 of 3 Council Chambers 110 East Third August 2, 2010 City Council Members Present by Roll Call: Dick Butner Sally Lien, Scott Solla (present via phone conference), Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker Council Members Absent: There were no Council Members absent. City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Jim Chase, Jim Kelly, David Kuhl, Fire Chief Jim Rankin, Rory Bolter, Doug Schmidt, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Walt Riebe, Jane Towery – Piper Jaffray Managing Director Public Finance, Nancy Nerras – Foster/Pepper PLLC, Ray Harman - Distinguished Senior Citizen, Sarah Arney – North County Outlook, Darren Reid – Asst Chief Stanwood/Cameno Fire District, and Kari Ilonummi Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. Steve Baker moved to approve the Agenda. Sally Lien seconded the motion which passed with a unanimous vote. APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Community Development Director David Kuhl introduced Arlington’s new associate planner, Todd Hall. Mr. Kuhl gave a brief history of Mr. Hall’s background with projects he is now working on. Mr. Hall then introduced himself to the Council. Introduction of Todd Hall, Planning Associate There was no one in the audience who wished to speak to matters not on the Agenda. PUBLIC COMMENT Steve Baker moved and Sally Lien seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: CONSENT AGENDA 1. Minutes of the July 19 and 26, 2010 meetings 2. Accounts Payable Claims Checks #70472 through #70602 in the amount of $292,989.88 and Payroll Checks #26801 through #26840 in the amount of $1,203,966.78 3. Star Annexation 4. Snohomish Co ILA for equipment space in the Snohomish Co Data Center 5. Interlocal Agreement SERS/Blackrock Cable Agreement for Snohomish County There was no Public Hearing. PUBLIC HEARING There was no Unfinished Business. UNFINISHED BUSINESS Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT August 2, 2010 Page 2 of 3 NEW BUSINESS Public Works Director Jim Kelly brought this Update before the Council, on this third Plan presentation. He gave a brief background of the Update and asked for Council adoption. Resolution to Adopt of Annual Six Year Transportation Improvement Plan Scott Solla moved to approve the Six Year Transportation Improvement Plan. Dick Butner seconded the motion that passed with a unanimous vote. Finance Director Jim Chase spoke to the timing of the Bond Financing with the resultant savings. He then introduced Jane Towery, PiperJaffray Managing Director of Public Finance and Nancy Nerras, Foster Pepper Bond Counsel.. Mr. Chase and Nancy Nerras then answered Council questions. Ordinance for 2010 Bond Financing Steve Baker moved to approve refinance the 2001 LTGO and borrow the additional funds for the fire station remodel, purchase airport property and refinance the County loan through a bond sale with Piper Jaffray. Sally Lien seconded the motion that passed with a unanimous vote. Fire Chief Jim Rankin addressed the Purchase Request with additional information Council had asked for in the past and it was distributed as he gave a history of the project. Mr. Rankin gave an update of the cost for ambulance accessory items with one portion not yet estimated, which would be upon arrival of the ambulance. Chief Rankin stated that the sum of all costs would total less than $150,000. Purchase of Ambulance Unit Sally Lien moved to authorize the Mayor to sign the purchase proposal from Braun Northwest for an amount of $139,734, excluding the options and authorize the staff to continue seeking pricing for the lettering and radio changes for a total project cost not to exceed $150,000. Dick Butner seconded the motion that passed with a unanimous vote. With the use of a power point presentation Community Development Director David Kuhl located the Thompson project and gave an update of the project and its surrounds. He asked for Council approval. Thompson 10% Annexation Petition Steve Baker moved to accept the Annexation 10% Petition form for the Thompson Annexation (File No. PLN20100015), allowing the circulation of the 60% petition for annexation, to include the assumption of their proportionate share of the City’s bonded indebtedness and the assumption of the Comprehensive Plan Land Use Designation of General Commercial and zoning of General Commercial, and with the understanding that a Development Agreement will be required prior to the annexation becoming effective. Marilyn Oertle seconded the motion that passed with a unanimous vote. Allen Johnson was present at Marysville’s change of Mayor ceremony. Tomorrow night is the National Night Out Against Crime. ADMINISTRATOR & STAFF REPORTS At this time Mayor Larson gave a brief report of activities and meetings she had recently attended. MAYOR’S REPORT Dick Butner, Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker gave brief reports. CITY COUNCIL COMMITTEE REPORTS City Attorney announced that there would be no need for an Executive Session. EXECUTIVE SESSION With no further business to come before the Council, the meeting was adjourned at 7:43PM. Minutes of the City of Arlington City Council Meeting DRAFT August 2, 2010 Page 3 of 3 ____________________________ Margaret Larson, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third Street August 9, 2010 Dick Butner, Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker, Mayor Larson, Allen Johnson, Kristin Banfield, Police Chief Robert Sullenberger, Fire Chief Jim Rankin, Chris Badger, Eric Scott, Cristy Brubaker, Paul Ellis, and Jan Bauer Council Members Absent: There were no Council members absent. Mayor Larson called the meeting to order at 7:00PM. Steve Baker moved to approve the Agenda with the change of item number 6 addressed first, and Sally Lien seconded the motion, which passed with a unanimous vote approving the Workshop Agenda. WORKSHOP ITEMS ~ NO ACTION WAS TAKEN Fire Chief Jim Rankin introduced Emergency Coordinator Chris Badger who presented updates to the Comprehensive Emergency Management Plan. Ms. Badger answered Council questions throughout her presentation. Comprehensive Emergency Management Plan Assistant City Administrator Kristin Banfield addressed the City Council Rules of Procedure for the terms of Mayor Pro Tem and Alternate Mayor Pro tem with regards to Emergency Management. Public Works Director Jim Kelly, along with Waste Management Community Relations Representative Emily Niguidula, distributed and then addressed the revised the Draft Contract Agreement, the result of Council comments from past meetings. Also distributed was Attachment B regarding service rates. Throughout the presentation Mr. Kelly and Ms. Niguidula answered Council questions and comments. This will be considered in September. Waste Management Contract Renewal Mr. Kelly and City Engineer Eric Scott presented the contract change to traditional concrete and subsequent cost changes. Throughout the presentation Mr. Kelly and Mr. Scott answered Council questions. This will be on the next Council meeting Agenda. Gifford Sidewalks Mr. Kelly and Mr. Scott briefly addressed the Utility Easements. Acceptance of Utility Easements from Stillaguamish Behavioral Health Jim Kelly described the Grant and answered Council questions. This will be addressed at the next Council meeting. DOE Stormwater Grant for $115K Police Chief Robert Sullenberger spoke to a parking problem that has continued to resurface. He distributed a July 21, 2010 letter to City Administrator Allen Johnson, also photos of the property in question. Discussion followed. Property owner Mr. Molsee will be invited to attend a Council W orkshop. AMC Title 10 - Handout Minutes of the Arlington City Council Workshop Minutes of the City of Arlington City Council Meeting DRAFT August 9, 2010 Page 2 of 2 Kristin Banfield presented the discussion regarding Council members’ participation in meetings by phone. A lengthy discussion followed regarding telecommunicating. She also addressed other language changes and answered Council questions and comments. A lengthy discussion was held regarding who might become and how to appoint the Alternate Mayor Pro Tem. Discussion will continue at a future meeting. Revision to the City Council Rules of Procedure for the terms of Mayor Pro Tem and Alternate Mayor Pro Tem and Participation in Council Meetings by Phone Paul Ellis gave an update of the property behind Haggen which was recently sold to Enviro Propane and the request for dedicating an access easement. This will be addressed next Monday in a Public Hearing. Development Agreement between Enviro Propane and the City of Arlington Assistant City Administrator Paul Ellis gave a proposed schedule of events for the proposed Station #46 Renovation and distributed a rendering and floor plan of the Station. This will be considered at the next Council meeting. Authority to Advertise for Bid proposals for on Station #46 Councilperson Linda Byrnes gave an update of some proposed SR9 projects and implications for the projects. She distributed a request from Snohomish County for funding a lobbyist and she also presented other strategies to obtain SR9 project funding. SR9 Coalition Discussion The meeting was adjourned at 9:07PM. ____________________________ Margaret Larson, Mayor City of Arlington Council Agenda Bill AGENDA ITEM: Consent Agenda #2 ATTACHMENT B COUNCIL MEETING DATE: August 16, 2010 SUBJECT: Acceptance of Utility Easements from Stillaguamish Behavioral Health DEPARTMENT OF ORIGIN: Public Works – Engineering ATTACHMENTS: • Exhibit Maps of Utility Easements EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A LEGAL REVIEW: Legal description has been reviewed by staff, upon approval and acceptance by Council; the City Attorney will draft the appropriate easement document for signature by the property owner. DESCRIPTION: Stillaguamish Behavioral Health is dedicating a utility easement as shown on the attached map. HISTORY: As a condition of further site development and the installation of additional utility services to this site, the property owner is required to dedicate easements for the City’s access to maintain and service these lines. ALTERNATIVES: • Remand to staff for additional information • Table pending additional discussion RECOMMENDED MOTION: Recommend that Council accept and approve the Utility Easements from Stillaguamish Behavioral Health Center and authorize the City Attorney to draft the appropriate easement document for signature by the property owner. SR 531 59TH AVE NE 172ND ST NE "Legend ROW Easem ents County Parcels Scale: Date : File N ame: Carto graphe r: StilliBehavioralH_Utility_easement_10.mxd 07/21/2010 lb Exhibit :Stillaguamish Behavioral HealthWater Utility Easement City of Arlington 1 inch = 1 00 fe et SR 531 59TH AVE NE 172ND ST NE "Legend ROW Easem ents County Parcels Scale: Date : File N ame: Carto graphe r: StilliBehavioralH_Utility_easement_10.mxd 07/21/2010 lb Exhibit :Stillaguamish Behavioral HealthSewer Utility Easement City of Arlington 1 inch = 1 00 fe et City of Arlington Council Agenda Bill AGENDA ITEM: Public Hearing #1 ATTACHMENT C COUNCIL MEETING DATE: August 16, 2010 SUBJECT: Development Agreement between Enviro Propane and the City of Arlington DEPARTMENT OF ORIGIN: Executive Community Development ATTACHMENTS: Development Agreement EXPENDITURES REQUESTED: None BUDGET CATEGORY: None LEGAL REVIEW: Reviewed by Steve Peiffle DESCRIPTION: Enviro Propane is developing the lot on 74th Avenue NE, on the north half of parcel number 31051400203400. The property will be developed by Enviro Propane under Land Use Permit PLN20100012 and Public Works Permit PWD20100017. The purpose of the Development Agreement is to defer the required road improvements in front of the property to a later date. The property will be accessed with a private road until such time as the public road right of way is dedicated by an adjacent property owner. HISTORY: The lot in question was previously owned by the City. The lot was recently sold to Enviro Propane. The lot was part of a larger parcel that was subdivided previously. At that time, a dedication was required of the public right of way that would have accessed the property. An existing easement for ingress/egress still remains which will allow Enviro Propane to access their property with a private road. The agreement will allow the City time to acquire the said right of way from the adjacent property owner. At such time as the City receives the dedication of right of way, the City will notify Enviro Propane that within 18 months, the ¾ road improvements will need to be installed. Representatives from Enviro Propane have signed the agreement. All other code requirements for this project will be met. City of Arlington Council Agenda Bill ALTERNATIVES: 1. Deny the Development Agreement between Enviro Propane and the City. RECOMMENDED ACTION: 1. Approve the Development Agreement between Enviro Propane and the City. AFTER RECORDING, RETURN TO: BAILEY, DUSKIN, PEIFFLE & CANFIELD, P.S. P.O. BOX 188 ARLINGTON, WA 98223 OUR FILE NO. 27-515 DEVELOPMENT AGREEMENT GRANTOR(S): PACER-ENVIRO PROPANE, L.L.C. GRANTEE(S): City of Arlington LEGAL (Abbrev.): Lot 20 BLA 9605085005, records of Snohomish County, WA ASSESSOR'S TAX #: 31051400203400 REFERENCE #: The City of Arlington, a Washington municipal corporation ("City"), and PACER- ENVIRO PROPANE, L.L.C., a Washington Limited Liability Company (“Applicant”), do enter into the following agreement to promote the development of certain real property located within the City, upon the following terms and conditions ("Agreement"). 1. 0 RECITALS 1.1 Location of Property. The City warrants that it controls certain real property located at 19701 - 74th Ave.NE, Arlington, WA, legally described as Lot 20 of City of Arlington Boundary Line Adjustment (BLA) recorded May 8, 1996 under recording number 9605085005 in Snohomish County, WA. Applicant has entered into a purchase and sale agreement to acquire the property. 1.2 Interim Departure from Installing Required Frontage Improvements (delay). Arlington Municipal Code (AMC) § 20.56.170 provides that no permit may be issued for a project unless and until all roads on which the project fronts are developed to their full ¾ street standards. The property is being sold by the City of Arlington to Applicant but the property is served by a private access and utility easement as depicted on the above-referenced BLA. The private easement is shown on the face of that BLA as DEVELOPMENT AGREEMENT 2 being “temporary and will be vacated in the future by the dedication to the City of Arlington.” Until the property is formally dedicated to public use, the parties agree that development of the property to City right of way standards may be premature. 1.3 Benefits. The City recognizes the public benefits which will accrue from frontage improvements by the permanent development of the property as proposed by Applicant. Likewise Applicant recognizes the benefit of this agreement to not cause a security to be set aside for the cost of required improvements for an undetermined length of time. 1.4 Consistentency With Development Regulations. The proposed development is a permitted use of Applicant’s property and is generally consistent with current City development regulations (at the time the land use permit was issued) and the interim departures therefore provided by this Agreement are offset by the public benefits received from the permanent use of the property. 1.5 Council Approval. The City Council has authorized the Mayor or City Administrator to enter into this Agreement. 2.0 INTERIM DEPARTURE FROM INSTALLING REQUIRED FRONTAGE IMPROVEMENTS. (Delay). 2.1 Required Frontage Improvements. The City hereby permits a departure from the AMC provisions requiring the denial of a permit until all roads which the project fronts are developed to their half street standards, as required by AMC § 20.56.170. The elements of the Required Frontage Improvements shall consist of, but not be limited to, curb/gutter, sidewalk, road widening including asphalt concrete paving and sub grade features, storm drainage, pavement markings, signage and landscaping, all in full compliance with the standards and specifications in effect at the time of construction. 2.2 Required Frontage Improvements - When Required . The City may, upon written notice to the Applicant, require said improvements to be installed or payment in an amount equal to the cost to the City of installation of said improvements within eighteen (18) months of notification by the City to Applicant that the private access easement has been formally dedicated. 3.0 DISPUTE RESOLUTION 3.1 Party Consultation. In event of any dispute as to interpretation or application of the terms or conditions of this Agreement, the Property Owner (if the same retains an ownership interest in the Property), the principal of the project applicant, and the City Administrator shall meet within ten (10) business days after request from any party for the purpose of attempting, in good faith, to resolve the dispute. The meeting may, by DEVELOPMENT AGREEMENT 3 mutual agreement, be continued to a date certain in order to include other parties or persons, or to obtain additional information. 3.2 Decision of City Administrator . In the event the parties are unable to reach agreement as to any dispute, the City Administrator shall issue his or her written determination concerning the disputed issues, which shall be the final decision of the City. 3.3 Judicial Appeal. Any aggrieved party may appeal the decision of the City Administrator to the Snohomish County Superior Court, as may be allowed by law and court rules. 4.0 GENERAL PROVISIONS 4.1 Recording. This Agreement shall, when approved by the City Council and executed by the parties hereto, be filed as a matter of public record in the office of the Snohomish County Auditor and shall be in the nature of a covenant running with the property. It is the intent to have this Agreement, so long as it is in force, to be considered, interpreted, and regarded as a covenant running with the land as to Applicant’s Property. 4.2 Applicable Law. This Agreement shall be governed by and be interpreted in accordance with the laws of the State of Washington. 4.3 Binding Effect. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of each party hereto. The parties acknowledge that Applicant shall have the right to assign or transfer all or any portion of the interests, rights and obligations under this Agreement to other parties acquiring an interest or estate in the property. Consent by the City shall not be required for any transfer or rights pursuant to this Agreement. 4.4 Severabilitv. If any provision of this Agreement is determined to be unenforceable or invalid by a court of law, then this Agreement shall thereafter be modified to implement the intent of the parties to the maximum extent allowable under law. 4.5 Modification. This Agreement shall not be modified or amended except in writing signed by the City and Applicant or their respective successors in interest. 4.6 Merger. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. There are no other agreements, oral or written, except as expressly set forth herein. 4.7 Duty of Good Faith. Each party hereto shall cooperate with the other in good faith DEVELOPMENT AGREEMENT 4 to achieve the objectives of this Agreement. The parties shall not unreasonably withhold requests for information, approvals or consents provided for, or implicit, in this Agreement. 4.8 Disclosure Upon Transfer . Applicant agrees that in the event of a proposed sale, gift, transfer, segregation, assignment or devise of the Property, Applicant shall disclose the existence of this Agreement to the interested party. 4.9 No Presumption Against Drafter. This Agreement has been reviewed and revised by legal counsel for all parties and no presumption or rule that ambiguity shall be construed against the party drafting the document shall apply to the interpretation or enforcement of this agreement. 4.10 Notices. All communications, notices and demands of any kind which a party under this Agreement is required or desires to give to any other party and be either (1) delivered personally, (2) sent by facsimile transmission with an additional copy mailed first class, or (3) deposited in the U.S. mail, certified mail postage prepaid, return receipt requested, and addressed as follows: If to the City: City of Arlington 238 North Olympic Ave. Arlington, WA 98223 If to the Applicant: Pacer-Enviro Propane, L.L.C. P.O. Box 171 Arlington, WA 98223 Notice by hand delivery or facsimile shall be effective upon receipt. If deposited in the mail, notice shall be deemed received 48 hours after deposit. Any party at any time by notice to the other party may designate a different address or person to which such notice shall be given. IN WITNESS WHEREOF, the undersigned have set their hands the day and date set out next to their signatures. DEVELOPMENT AGREEMENT 5 APPLICANT/PROPERTY OWNER: PACER-ENVIRO PROPANE, L.L.C. Date ________________ By: _________________________ CITY OF ARLINGTON: Date __________________ By: __________________________ City Administrator Approved as to Form: __________________________ City Attorney City of Arlington Council Agenda Bill AGENDA ITEM: New Business #1 ATTACHMENT D COUNCIL MEETING DATE: August 16, 2010 SUBJECT: Gifford Sidewalk Resolution DEPARTMENT OF ORIGIN: Public Works Administration ATTACHMENTS: • Proposed Resolution EXPENDITURES REQUESTED: Engineer’s Estimate $103,500 BUDGET CATEGORY: Transportation Fund - $11,500 ARRA Grant - $92,000 LEGAL REVIEW: DESCRIPTION: Council is requested to approve the attached resolution that rejects Resolution #2010-007 in order to allow the Gifford Sidewalk project to be constructed by R Custom Excavation using traditional concrete. HISTORY: Following a public bid opening, the Gifford Sidewalk project was awarded to R Custom Excavation on March 1, 2010; contract documents were executed followed by a Conditional Notice to Proceed. The project was originally designed specifying a permeable concrete known as Perocete; however after issuing the Conditional Notice to Proceed it became known that Percocrete was not available for this project. Resolution #2010-007 was adopted on July 6 2010 withdrawing the contract award and rejecting bids so as to permit the City to rebid the project with traditional concrete. Subsequent discussions with WSDOT facilitated approval substituting traditional concrete for Percocrete. Under the existing bid, this allows the City to move forward with the Gifford Sidewalk project with the original low bidder – R Custom Excavation. This issue did not affect the City’s $92,000 ARRA funding. City of Arlington Council Agenda Bill ALTERNATIVES: • Do not approve the resolution RECOMMENDED ACTION: Motion to approve the resolution rejecting Resolution #2010-007 in order to allow the Gifford Sidewalk project to be constructed by R Custom Excavation using traditional concrete. RESOLUTION 2010-___ 1 RESOLUTION NO. 2010-XXX A RESOLUTION OF THE CITY OF ARLINGTON, WASHINGTON RELATING TO THE GIFFORD AVENUE SIDEWALK PROJECT, AND REPEALING RESOLUTION 2010-007 WHEREAS, the City of Arlington previously solicited bids for a project known as the City of Arlington Gifford Avenue Sidewalk Project (hereinafter the “Project”), which project was being paid for through federal ARRA Grant and Traffic Mitigation funding; and WHEREAS, the City opened the bids, awarded the contract to R Custom Excavation of Port Orchard, WA, and submitted a conditional notice to proceed on May 5, 2010; and WHEREAS, the job specifications had specifically directed the use of Percocrete permeable concrete “or approved equal”; and WHEREAS, Michaels International, Inc., the local area Percocrete product supplier, informed both the City and R. Custom Excavation after the contract award and conditional notice to proceed that they would not supply Percocrete for use on the project, and WHEREAS, the project was approved for construction with Percocrete permeable concrete and the substitution of Percocrete with standard impermeable concrete could impact the project’s approval and federal funding; and WHEREAS, based on that understanding the City passed Resolution #2010-007 which sought to withdraw the contract award and reject bids so as to permit bidding to occur again; and WHEREAS, the City was subsequently informed that WSDOT would in fact approve a change order authorizing the substitution of standard impermeable concrete, and that the same would result in a contract price reduction as well as avoid potential litigation from the contractor to whom the contract had been awarded; and WHEREAS, the City Council finds that it erred in passing its Resolution #2010- 007 on July 6, 2010; 2 NOW, THEREFORE, the City Council of the City of Arlington, Washington do hereby resolve as follows: 1. The City Council disavows the findings made in its Resolution #2010-007 and repeals the same. 2. The City Council reaffirms the contract it previously entered into with R Custom Excavation on the Gifford Avenue Sidewalk Project and authorizes and directs City staff to proceed with the contract and such change orders as the Washington State Department of Transportation may approve for the said project. APPROVED by the Mayor and City Council of the City of Arlington this ______ day of August, 2010. CITY OF ARLINGTON ____________________________________ Margaret Larson, Mayor ATTEST: _________________________________ Kristin Banfield, City Clerk APPROVED AS TO FORM: __________________________________ Steven J. Peiffle, City Attorney City of Arlington Council Agenda Bill AGENDA ITEM: New Business #2 ATTACHMENT E COUNCIL MEETING DATE: August 16th 2010 SUBJECT: Authority to Advertise for Bid Proposals DEPARTMENT OF ORIGIN: Executive/ Paul Ellis 4603 ATTACHMENTS: Rendering and floor plans EXPENDITURES REQUESTED: Project Budget $1,700,000.00 BUDGET CATEGORY: Capital Facilities LEGAL REVIEW: Pending DESCRIPTION: The proposed Station 46 Renovation project would demolish the living quarters on the South end of the building and replace it with a 3900 square foot two story structure that will provide the living space for the increased staffing needs of the service area. A new roof over the truck bays will replace the current aging metal roof and the old administration building will be demolished to provide parking and an area to wash fire apparatus. The project will be advertised for competitive bids in September 2010 with a goal of breaking ground mid October. HISTORY: Fire Station # 46 is located 137 North MacLeod. The original portion of the building was constructed in 1961. It was expanded in 1972 with the addition of the Northern truck bays. Currently the living area is too small to accommodate the staffing levels required for the service area and the building design will not structurally support a second floor addition. The roof is failing and past the point of repair. Leaks both over the truck bays and in the living area can no longer be fixed. COMMITTEE REVIEW AND ACTION: ALTERNATIVES: RECOMMENDED ACTION: I move approve authority to advertise the Station # 46 renovation project for public bid.