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HomeMy WebLinkAbout08-02-10 Council Meeting Arlington City Council August 2, 2010 - 7 PM City Council Chambers 110 E. Third SPECIAL ACCOMMODATIONS: The City of Arlington strives to provide accessible meetings for people with disabilities. Please contact the ADA coordinator at (360) 403-3441 or 1-800-833-8388 (TDD only) prior to the meeting date if special accommodations are required. CALL TO ORDER / PLEDGE OF ALLEGIANCE/ROLL CALL APPROVAL OF THE AGENDA -Introduction of Todd Hall, Planning Associate INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS PUBLIC COMMENT For members of the public to speak to the Council regarding matters NOT on the agenda. Please limit remarks to three minutes CONSENT AGENDA 1. Minutes of the July 19 & 26, 2010 meetings ATTACHMENT A 2. Accounts Payable 3. Star Annexation ATTACHMENT B 4. Snohomish Co ILA for equipment space in the Snohomish Co Data Center ATTACHMENT C 5. Interlocal Agreement SERS/Blackrock Cable Agreement ATTACHMENT D for Snohomish County PUBLIC HEARING UNFINISHED BUSINESS NEW BUSINESS 1. Resolution to Adopt of Annual Six Year Transportation Improvement Plan ATTACHMENT E 2. Ordinance for 2010 Bond Financing ATTACHMENT F 3. Purchase of Ambulance Unit ATTACHMENT G 4. Thompson 10% Annexation Petition ATTACHMENT H DISCUSSION ITEMS INFORMATION ADMINISTRATOR & STAFF REPORTS MAYOR’S REPORT COUNCIL MEMBER REPORTS – OPTIONAL EXECUTIVE SESSION RECONVENE ADJOURNMENT To download all attachments, click here DRAFT Page 1 of 3 Council Chambers 110 East Third July 19, 2010 City Council Members Present by Roll Call: Dick Butner Sally Lien, Scott Solla, Marilyn Oertle, Chris Raezer, Linda Byrnes, and Steve Baker Council Members Absent: There were no Council members absent. City Staff Present: Mayor Larson, Allen Johnson, Kristin Banfield, Jim Chase, Police Chief Robert Sullenberger, Officer Brian DeWitt, Detective Mike Phillips, Dennis Kelly – Police Volunteer Coordinator, Jim Kelly, Bill Blake, Dale Carman, Cristy Brubaker, Jan Bauer, Steve Peiffle – City Attorney Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. Steve Baker moved to approve the Agenda. Sally Lien seconded the motion which passed with a unanimous vote. APPROVAL OF THE AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Police Chief Sullenberger spoke of the Police Volunteer Program under the direction of Coordinator Dennis Kelly who has the assistance of Officer DeWitt. The program has had positive results. Officer Phillips then spoke of the Citizens Academy and some of its activities. Volunteer Andrea Hill also spoke regarding her involvement in the volunteer program. Police Citizen Academy There was no one in the audience who wished to speak to matters not on the Agenda. PUBLIC COMMENT Steve Baker moved and Sally Lien seconded the motion to approve the Consent Agenda which was unanimously carried to approve the following Consent Agenda items: CONSENT AGENDA 1. Minutes of the July 6 and 12, 2010 meeting 2. Accounts Payable Claims Checks #70312 through #70471 in the amount of $451,907.85 PUBLIC HEARING With the use of a power point presentation Public Works Director Jim Kelly gave an informational overview of the Six-Year Comprehensive Transportation Improvement Plan, as required by law. A hard copy of the presentation was distributed before the meeting. He reviewed the information including the definition of a Transportation Improvement Plan, the project list, annual maintenance projects, and he reviewed maps of specific projects. Throughout the presentation Mr. Kelly answered Council questions. Annual Six-Year Transportation Improvement Plan At 7:36PM the Public Hearing was opened and with no one wishing to speak, the Public Hearing was immediately closed. Mr. Kelly then answered Council questions and addressed Council comments and concerns. Minutes of the Arlington City Council Meeting Minutes of the City of Arlington City Council Meeting DRAFT July 19, 2010 Page 2 of 3 UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS Airport Supervisor Dale Carman addressed the Airport Property Acquisition Approval, giving a description of the property and a history of former events. Mr. Carman and Finance Director Jim Chase answered Council questions. Airport Property Acquisition Approval Linda Byrnes moved to approve the purchase of the Cornehl property at the purchase price of $1,272,000, subject to the City Attorney review and approval of the purchase and sales agreement and the purchasing of the bonds. Chris Raezer seconded the motion that passed with a unanimous vote. Dale Carman spoke to the Grow Property grant and the results that would be seen as a result of the grant. He asked for Council approval. FAA Grant #21- Grow Property - Handout Linda Byrnes moved to authorize the Mayor to sign FFA Grant 21. Sally Lien seconded the motion which passed with a unanimous vote. Assistant City Administrator Kristin Banfield addressed the WWRP Grant Resolution. Ms. Banfield then answered Council questions. Resolution Authorizing Application for a Recreation Conservation Grant Marilyn Oertle moved to adopt the proposed Resolution as written to support the grant application submittal to the Recreation and Conservation Office for the Legion Park Restroom Project. Sally Lien seconded the motion that passed with a unanimous vote. Recreation Manager Bill Blake spoke to the reason for a Resolution supporting the City’s application for a TDR program grant. Mr. Blake then answered Council questions. Resolution Authorizing Application for a TDR Grant Steve Baker moved to approve the Resolution, as written, to support the Department of Commerce TDR Grant Application submittal. Marilyn Oertle seconded the motion that passed with a unanimous vote. Kristin Banfield gave a report of the Final Draft Ordinance relating to Airport Regulations, and with the Airport Commission in agreement with the Regulations, she recommended approval. Ordinance Amending & Repealing AMC Title 14 Relating to Airport Regulations Linda Byrnes moved to adopt the proposed Ordinance amending and repealing certain sections of AMC Title 14 related to Airport regulations. Chris Raezer seconded the motion that passed with a unanimous vote. Ms. Banfield noted the portions of the Chapters that would be repealed if this were to be adopted. Ordinance for Repeal of Chapters from AMC 16 Relating to Telecommunications and Cable Television Regulations Steve Baker moved to approve the proposed Ordinance repealing Arlington Municipal Code Chapters 16.70, 16.71. 16.72, 16.73, 16.74, 16.75, and 16.76. Sally Lien seconded the motion that passed with a unanimous vote. Ms. Banfield asked for the repeal of Arlington Municipal Code Title 17, and she noted that taff recommends this action. Ordinance for Repeal of Title 17 Relating to Mobile Home Regulations Minutes of the City of Arlington City Council Meeting DRAFT July 19, 2010 Page 3 of 3 Steve Baker moved to adopt the proposed Ordinance repealing Arlington Municipal Code Title 17. Sally Lien seconded the motion that passed with a unanimous vote. Ms. Banfield addressed the new Title 21 in the Arlington Municipal Code. Ordinance Adopting a New Arlington Municipal Code Title 21 Relating to Cable Systems Regulations Steve Baker moved to adopt the proposed Ordinance creating a new Title 21 in the Arlington Municipal Code relating to Cable Systems Regulations. Dick Butner seconded the motion that passed with a unanimous vote. INFORMATION City Administrator Allen Johnson announced a successful meeting with a Wal-Mart representative. A brief discussion regarding Wal-Mart followed. Mr. Johnson noted the ‘Buy Local’ program and the Yellow Pages that are now online. MAYOR’S REPORT Mayor Larson gave a report of activities and events she had recently attended. COUNCIL MEMBER REPORTS – OPTIONAL Dick Butner, Sally Lien, Scott Solla, Marilyn Oertle, Linda Byrnes, and Steve Baker gave brief reports, while Chris Raezer had nothing to report at this time. City Attorney announced that there would be no need for an Executive Session. Mr. Peiffle congratulated City Staff for completing the AMC updates. EXECUTIVE SESSION With no further business to come before the Council, the meeting was adjourned at 8:42PM. ADJOURNMENT ____________________________ Margaret Larson, Mayor DRAFT Page 1 of 2 Council Chambers 110 East Third July 26, 2010 City Council Members Present: Dick Butner, Sally Lien, Linda Byrnes, Marilyn Oertle, Chris Raezer, Scott Solla, and Steve Baker Council Members Absent: There were no Council members absent. City Staff Present: Mayor Larson, Allen Johnson, Jim Chase, Jim Kelly, Fire Chief Jim Rankin, Police Officer Rory Bolter, Paul Ellis, Chris Badger, Bryan Terry, Cristy Brubaker, Jan Bauer, Steve Peiffle – City Attorney Also Known to be Present: Ray Harman – Distinguished Senior Citizen and Sarah Arney – North County Outlook Mayor Larson called the meeting to order at 7:00PM, and the pledge of allegiance to the flag followed. APPROVAL OF THE AGENDA Steve Baker moved to approve the agenda. Sally Lien seconded the motion which passed with a unanimous vote. WORKSHOP ITEMS ~ NO ACTION WAS TAKEN Public Works Director Jim Kelly and Cristy Brubaker noted the last meeting where the TIP was presented in full. He asked for additional Council questions and comments. At this time Mr. Kelly answered questions about the spreadsheet presented at the last meeting, stating that the numbers remain the same except that the estimate of a community transit land purchase would be added to the information. Action on this item will take place at the August 2 meeting. Review of Annual Six Year Transportation Improvement Plan ATTACHMENT A Mr. Kelly addressed the Contract Extension. He noted some of the items in the new 10-year contract that includes a rate increase. Discussion followed and Mr. Kelly answered Council questions. There were several points that Mr. Kelly will address and clarify at another Council Workshop. Waste Management Contract Amendment/Extension Special Projects Manager Paul Ellis, along with Emergency Management Coordinator Chris Badger gave an update of volunteer groups within the Community. He distributed information City of Arlington “Building Neighborhoods Project” Overview and the City of Arlington Neighborhood Corps. Ms. Badger and Mr. Ellis then answered Council questions. Paul Ellis addressed the benefits of a planned ‘Adopt a Park’ program, and a lengthy discussion followed. Mr. Ellis also addressed a proposed RV park volunteer which could be incorporated in the future park plans. Neighborhood Groups & Volunteer Projects ATTACHMENT C With the use of a power point presentation Finance Director Jim Chase presented the second quarter financial report. Throughout the presentation Mr. Chase answered Council questions. Quarterly Finance Report - Power Point Presentation Minutes of the Arlington City Council Workshop Meeting Minutes of the City of Arlington City Council Meeting DRAFT July 26, 2010 Page 2 of 2 Mr. Chase continued his power point presentation and included the ratings letter from Moody’s Investor Service, discussing this rating, a downgrade from A-1 to A-2, which is an upper-medium grade. Throughout his presentation Mr. Chase answered Council questions. This will be presented at the August 2 Council meeting. 2010 Bond Financing Informational Services Manager Bryan Terry presented the ILA for equipment space in the Snohomish County Data Center. This will be presented at the next Council meeting. Snohomish County ILA for Equipment Space in the Snohomish County Data Center Mr. Terry distributed the Agreement Implementing the Dark Fiber Optic Lease Facilitation Agreement which is a 3-year use at no cost to the City. This will be on the next Council Consent Agenda. SERS/ Blackrock Cable Agreement for Snohomish County Fiber Ring Fire Chief Jim Rankin spoke to the need for the purchase of an ambulance which would replace a used unreliable ambulance. He gave a description of the search and replacement price. Chief Rankin stated that an exact price is not available, but assures the cost would be less than $150,000. The funds can come from the EMS Budget. Information should be available for a vote by the next Council meeting. Purchase of Ambulance Unit Due to the late hour of the meeting, this agenda item will be presented at another date. FAA DVD Mayor Larson will be meeting with the four Stillaguamish Valley Mayors tomorrow. Miscellaneous Council items ADJOURNMENT The meeting was adjourned at 8:56PM. ____________________________ Margaret Larson, Mayor Community Development City Council Agenda Bill AGENDA ITEM: Consent Agenda ATTACHMENT B COUNCIL MEETING DATE: August 2, 2010 SUBJECT: Closing of Consideration of Notification of Intention to Annex 10% Petition for Star Annexation (File No. AX-06-017) DEPARTMENT OF ORIGIN: Community Development David Kuhl ATTACHMENTS: 1. Vicinity map of proposed annexation. 2. Air photo of the area under consideration. EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A DESCRIPTION: On March 6, 2006 an Intention to Commence Annexation 10% Petition form was submitted for approximately 45.9 acres located at the northeast and southeast corners of 172nd Street NE/SR 531 and SR 9. HISTORY: On July 17, 2006 Dick Butner moved and Scott Solla seconded the motion to place the Star Annexation 10% petition (File No. AX-06-017) on indefinite hold pending the execution of a developer’s agreement per the City’s form that limits any subsequent development permit applications until the timeline and funding plan is finalized for the capital improvements required for the expansion of water and sewer capacity. The motion was approved with a unanimous vote. COMMITTEE REVIEW AND ACTION: On August 18, 2009 and September 29, 2009 letters were written to the applicant of the Star Annexation asking if they intended to continue with the annexation. There was no response to the letters. On October 20, 2009 staff closed the file on this case. Since that time conversations relating to the possible annexation of the property at the southeast corner have taken place, but no formal request has occurred. Jim Thompson, owner of the property at the northeast corner 172nd Street and SR 9 has expressed interest and would like to move forward separately from the Starr Annexation property owners. Legal Council has advised that the Star Annexation should be closed by Council action in order for Thompson to move forward with his request for annexation. ALTERNATIVES: 1. Continue the Annexation 10% petition form for the Star Annexation (File No. AX-06-017). 2. Close the Annexation 10% petition form for the Star Annexation (File No. AX-06-017). RECOMMENDED ACTION: Close the Annexation 10% Petition form for the Star Annexation (File No. AX-06-017). City of Arlington Council Agenda Bill AGENDA ITEM: Consent agenda #4 ATTACHMENT C COUNCIL MEETING DATE: August 2nd , 2010 SUBJECT: Snohomish County ILA for equipment space in the Snohomish County Data Center DEPARTMENT OF ORIGIN: CONTACT: Bryan Terry, IT 403-4610 ATTACHMENTS: Interlocal Agreement and Supplemental Work order from Snohomish County EXPENDITURES REQUESTED: $600/year BUDGET CATEGORY: To be determined LEGAL REVIEW: City Attorney has reviewed document DESCRIPTION: In order to utilize the fiber from SERS/Blackrock, we need to have some equipment housed in the Snohomish County Datacenter. As part of the Department of Homeland Security grant that the Police Chiefs received, it is to include the switching gear that is needed to make the connection. We need to lease rack space at $50/month from the County to help cover their costs of electricity, climate control and Snohomish County DIS staff time for maintenance. HISTORY: ALTERNATIVES: 1. Table for additional review 2. Do nothing RECOMMENDED ACTION:. Authorize the Mayor to sign the Snohomish County ILA and Supplemental Work Order. Intergovernmental Services Agreement by and between SCDIS/COA l After recording return to __________________ __________________ ___________________ COUNTY DEPARTMENT: Information Services CONTACT PERSON: Larry Calter ADDRESS: 3000 Rockefeller Ave. Everett, WA 98201 TELEPHONE/FAX NUMBER: (425) 388-3739 / (425) 388-3999 PUBLIC AGENCY: City of Arlington AGENCY CONTACT PERSON: Margaret Larson ADDRESS: 238 N Olympic Ave Arlington, WA 98223 TELEPHONE/ FAX: 360-403-3441/ 360-403-4606 PROJECT: Information Technology Services AMOUNT: NTE $25,000 for the 5 year life of the contract FUND SOURCE: City of Arlington CONTRACT DURATION: Five (5) Years from date of Contract Execution INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON AND SNOHOMISH COUNTY CONCERNING PROVISION OF INFORMATION TECHNOLOGY SERVICES Intergovernmental Services Agreement by and between SCDIS/COA l Recitals THIS INTERLOCAL AGREEMENT BETWEEN THE CITY OF ARLINGTON AND SNOHOMISH COUNTY CONCERNING PROVISION OF INFORMATION TECHNOLOGY SERVICES (this “Agreement”) is made and entered into as of this ______ day of , 2009, by and between Snohomish County, a political subdivision of the State of Washington, through it’s Department of Information Services (the "SCDIS"), and the City of Arlington, a Washington municipal corporation (the "COA"). WHEREAS, this Agreement is made pursuant to the authority granted by Chapter 39.34 RCW, the Interlocal Cooperation Act. WHEREAS Chapter 2.350.030(5) of the Snohomish County Code (SCC) authorizes SCDIS to provide information services, information processing, proprietary software and purchased services to public agencies and cash-on-delivery customers; and WHEREAS COA is a "public agency" as that term is defined in SCC 2.350.020(13) and RCW 39.34.020; WHEREAS, COA requires supplemental information technology services in order to connect to Washington State regional information systems and may, in the future, require specific, yet to be identified information processing systems and services. NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the SCDIS and the COA agree as follows; 1. Scope of Information Services: a. SCDIS, will provide information technology goods and information processing services to COA according to Supplemental Work Order (SWO). Each SWO shall be executed by the County Executive, or his designee, and an authorized agent for COA, and subject to the general terms and conditions of this Agreement. Each SWO will include a description of the specific services to be provided, the term, and the costs of Intergovernmental Services Agreement by and between SCDIS/COA l such service from quotation or from the published rate or fee schedule, and any other terms or conditions applicable to that service. The scope of information technology goods and information services to be provided under this Agreement are limited to the following: A. Assisting in the planning, management, control, operation and use of integrated City, Jurisdictional, Government and County networks, telecommunications, information processing, systems and equipment required by COA; Providing ISP (Internet Service Provider) services. B. Administration of yet to be identified centralized support systems and services for COA where they generally promote more efficient management and utilization of such services. C. Other functions as may be mutually agreeable; 2. Treatment of Assets. Title to all property furnished by SCDIS shall remain in SCDIS. Title to all property purchased by the COA for which COA is not reimbursed by SCDIS shall remain in COA. Title to all property purchased by COA for which COA is reimbursed by SCDIS and is used as component of services provided under this Agreement shall pass to and vest in SCDIS upon completion, termination, or cancellation of the relevant SWO or this Agreement. Computer application programs and other software systems furnished to COA by SCDIS are furnished on an "as is" basis with no representations or warranties regarding use or results including any warranties of merchantability or fitness for a particular purpose, unless indicated in an SWO for service. Any property of SCDIS furnished to the COA shall, unless otherwise provided in this Agreement, or approved by SCDIS, be used only for the performance of this Agreement or SWO. The COA shall be responsible for any loss or damage to SCDIS property that SCDIS furnishes to the COA. Intergovernmental Services Agreement by and between SCDIS/COA l If SCDIS property is lost, destroyed, or damaged, the COA shall immediately notify the SCDIS and shall take all reasonable steps to protect the property from further damage. 3. Surrender of Property. 4. The COA shall surrender to SCDIS all property of SCDIS upon completion, termination, or cancellation of this Agreement. Conversely, SCDIS shall surrender to COA all property of COA upon completion, termination, or cancellation of this Agreement. Time of Performance 5. . This Agreement shall become effective upon signature by both parties and recording of the same with the Snohomish County Auditor as required by RCW 39.34.040 and shall remain in force for a period up to five (5) years, unless terminated earlier by either party upon ninety (90) days prior written notice. Compensation: COA will pay SCDIS for services provided hereunder and as set out in SWO’s. COA may request an estimate or quotation of cost for proposed information technology goods or information processing services from SCDIS. Specific agreements addressing costs, term, schedules, and other factors will be described in an associated SWO developed from initial estimates or quotations. Charges for information technology, goods and information processing services under this agreement shall be based on the current published rate or fee schedule of the SCDIS in effect on the date of execution of this agreement, unless the specific quotation described in the SWO provides otherwise. Unless, the SWO provides for a fixed rate or a different methodology to change a specific rate and/or fee, Rate and Fee schedules are subject to change at the discretion of the SCDIS, and shall be effective ninety (90) days after written notice of change is provided to the COA, postage paid in the US mail. The SCDIS will submit an invoice, or advice of charge, to COA monthly, or as defined in a SWO, detailing charges for services rendered during the preceding month. Payment is due in full upon receipt of the invoice by COA and becomes delinquent thirty (30) days Intergovernmental Services Agreement by and between SCDIS/COA l thereafter. A late payment fee may be applied to any remaining balance sixty (60) days after invoice. Late payment charges, if any, will be imposed on the unpaid balance at a rate of one percent (1%) per month. Invoices related to SWO’s with balances more than ninety (90) days past due may be terminated and services discontinued. Amounts disputed by the COA under the Section 7 of this Agreement are not subject to late payment charges. 6. Obligations of COA are as follows Payment to SCDIS of all submitted invoices or advices of charge pursuant to the preceding section. : As to all new COA acquisitions of any information technology equipment, software or systems to be serviced by SCDIS under this agreement, COA shall undertake such acquisitions in accordance with guidelines, standards or procedures established by SCDIS and shall secure written concurrence for any such procurement from the County Executive or his designee. 7. Mutual Covenants The parties shall attempt to resolve any issues arising under this Agreement and/ or any applicable SWO through negotiation and consultations. If that fails, the parties will seek to resolve disputes through the aid of a mutually selected, independent third party; : COA will promptly notify the SCDIS in writing of issues regarding invoices, or of services which COA believes do not conform with the agreed upon terms of this Agreement and/or SWO, within thirty (30) days of discovery that services are not adequate or invoice is not accurate whichever occurs later. Failure to give written notice within thirty (30) days of discovery that services are not adequate or invoice is not accurate constitutes waiver of any objection to services or invoices. This Agreement may only be modified by a written amendment effective upon execution by both COA and SCDIS. SWO’s may only be modified by written agreement of the parties. Both parties understand that SCDIS retains discretion regarding the operation and Intergovernmental Services Agreement by and between SCDIS/COA l allocation of the aggregate Information Processing capacity at its disposal, including the capacity covered by this Agreement. SCDIS agrees to allocate sufficient capacity to meet the existing processing requirements of COA. Intergovernmental Services Agreement by and between SCDIS/COA l SCDIS Review/Approval At the outset of performance of each SWO, or during performance of the SWO to the extent the same is modified by the Parties, SCDIS will either accept or reject COA systems and services as listed in the SWO. SCDIS will not bill COA until SCDIS has accepted service and/or system delivery responsibility. COA is not required to pay for services or systems until SCDIS accepts delivery responsibility for those services and/or systems. : Upon submittal of any request to execute a SWO or to perform optional services under any executed SWO, SCDIS may, following review by the SCDIS, agree to perform such work or reject it, or request such modification or additions as it deems appropriate. 8. Access to Books/Records: 9. Each Party may, at reasonable times, and upon prior notification inspect the records of the other party relating to performance of this agreement. SCDIS and COA shall keep all records required by this contract in accordance with statutory archival requirements. Indemnification and Hold Harmless: Subject to the liability limitations stated in section 11 of this Agreement, SCDIS shall hold harmless, indemnify, and defend, at its own expense COA, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of SCDIS’s performance of this Agreement, including claims by SCDIS employees or third parties, except for those losses or claims for damages solely caused by the negligence or willful misconduct of COA, its elected and appointed officials, Subject to the liability limitations stated in Section 11 of this Agreement, COA shall hold harmless, indemnify, and defend, at its own expense, SCDIS, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of COA’s performance of this Agreement, including claims by COA’s employees or third parties, except for those losses or claims for damages solely caused by the negligence or willful misconduct of SCDIS, its elected and appointed officials, officers, employees or agents. Intergovernmental Services Agreement by and between SCDIS/COA l officers, employees or agents. Subject to the liability limitations stated in section 11 of this Agreement, in the event of liability for damages of any nature whatsoever arising out of the performance of this Agreement by COA and SCDIS, including claims by COA’s and SCDIS’s own officers, officials, employees, agents, volunteers, or third parties, caused by or resulting from the concurrent negligence of COA and SCDIS, their officers, officials, employees, agents and volunteers, each party’s liability hereunder shall only be to the extent of that party’s negligence. 10. Limitation of Liability 11. : In no event will SCDIS or COA be liable for any special, consequential, indirect, punitive or incidental damages, including but not limited to loss of data, loss of revenue, or loss of profits, arising out of or in connection with the performance of SCDIS or COA under the Intergovernmental Services Agreement or any SWO hereunder, even if SCDIS or COA has been advised of the possibility of such damages. Compliance with Laws 12. : SCDIS and COA shall comply with all applicable federal, state and local laws, rules, and regulations in performing this contract. COA will comply with SCDIS procedures and policies related to technology management and use of applicable County systems, applications and services. Non-assignment 13. : SCDIS and COA shall not assign any of the rights, duties, or obligations covered by this Agreement without the prior express written request and consent of each Party. Conflicts between Attachments and Text 14. : Should any conflicts exist between any attached exhibit or SWO and the text of this Agreement, the text of this Agreement shall prevail. Interlocal Cooperation Act (Chapter 39.34 RCW): The purpose of this Agreement is to allow SCDIS provide a variety of information technology services to COA as needed over a five (5) year term. SWO’s will be executed by both parties as necessary and will describe Intergovernmental Services Agreement by and between SCDIS/COA l the work to be done and their associated costs. The parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. The parties agree that it is not necessary to appoint an administrator or joint board to oversee the implementation of this Agreement. However, should a court of competent jurisdiction deem such an administrator or joint board necessary for purposes of the Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator or joint board will be established by mutual agreement of the parties. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either party in connection with the performance of this Agreement will remain the sole property of such party, and the other party shall have no interest therein. 15. Governing Law and Venue 16. : This agreement shall be governed by the laws of the State of Washington and any lawsuit regarding this contract must be brought in Snohomish County Superior Court, Everett, Washington. Severability 17. : Should any clause, phrase, sentence or paragraph of this agreement be declared invalid or void, the remaining provisions of this Agreement shall remain in full force and effect. Recording: “SCDIS” “COA” The parties shall file this Agreement with the Snohomish County Auditor pursuant to RCW 39.34.040. SNOHOMISH COUNTY CITY OF ARLINGTON By: By: County Executive Date Mayor Date Intergovernmental Services Agreement by and between SCDIS/COA l Approval Recommended: ______________________________ Larry Calter, Director Snohomish County Department of Information Services Approved as to Form Only: ______________________________ ___________________________ Deputy Prosecuting Attorney City Attorney Supplemental Work Order Fiber Connectivity between COA and SCDIS This Supplemental Work Order (SWO) is executed by the Snohomish County, a political subdivision of the State of Washington, through its Department of Information Services (SCDIS) and the City of Arlington, a municipal corporation of the State of Washington (COA) pursuant to the terms and conditions of the Intergovernmental Services Agreement to Provide Information Technology Services signed and filed under Snohomish County Auditor’s number (ISA) . The parties acknowledge they have read and understand the terms and conditions therein. All rights and obligations of the parties shall be subject to and governed by the terms of the ISA. This SWO sets forth the obligations of the parties with respect to SCDIS’s provision of services to COA. This SWO also serves as the Service Level Agreement between COA and SCDIS. 1. Purpose and Scope of Work Purpose: SCDIS will provide COA 1 RU space within Snohomish County’s data center for the purpose of cross connections to State, County, and other participating agencies. Scope of Work: SCDIS will provide single mode fiber cross connect between SCDIS Blackrock demark and COA switching equipment in Meet Me cabinet. SDIS will mount, provide power, and energize COA’s network equipment. The specific services covered by this SWO includes the “Primary” items listed in Appendix A – Services Listing and any item directly “associated” with the primary item after acceptance by SCDIS per terms of Section 5 (ACCEPTANCE OF WORK). 2. Term and Termination The term of this SWO is effective upon the date of execution by both parties for the period of five (5) years unless extended or terminated upon written notification to the other party. Either party may cancel or terminate this SWO upon ninety (90) day’s written notification to the other party. In the event the ISA is terminated, this SWO shall also terminate on the ISA termination date. 3. Liability Neither party shall be liable to the other for claims, actions or damages, including direct, consequential, special or otherwise, for failure to comply with the terms and conditions of this SWO. 4. Designated Points of Contact and Escalation Points. SCDIS’s designated point of contact for COA to request Support Services, contact Service personnel, request problem status updates, and receive problem resolutions is via the SCDIS Help Desk at (425) 388- 3378, Monday – Friday, 7:30 a.m. – 5:00 p.m. Schedule is subject to change by written notice from SCDIS. SCDIS Contacts and Escalation Points: Service Desk 425-388-3378 Client Services Supervisor 425-388-3938 Networking / Telecom Supervisor (Secondary) 425-388-7171 Systems Manager (Primary) 425-388-3212 Technology Coordinator 425-388-3904 Director: 425-388-3730 FAX: 425-388-3999 COA’s designated point of contact for SCDIS to send invoices, address issues, and otherwise conduct business shall be: Contact Information: City of Arlington Primary Contact: Bryan Terry 360-403-4610 City of Arlington Secondary Contacts: Tony Harrell 360-403-3430 COA Informational Escalation Points: 1st 2 Level Escalation Tony Harrell 360-403-3430 425-754-1226 nd Level Escalation Bryan Terry 360-403-4610 360-913-7001 5. Acceptance of Work SCDIS will invoice COA for this work; and subsequently on a yearly basis for the monthly recurring costs of the Network / Integration services deliverables as specified in Appendix A of this SWO. Payment of invoices will indicate to SCDIS acceptance of work and services performed for COA. 6. Declined Equipment NO equipment is provided by this SWO. All equipment maintenance is the responsibility of COA. 7. Pricing and Service Fees The pricing and fee schedule for services provided by SCDIS are outlined in Appendix A of this SWO. 8. Billing and Invoicing Billing and invoicing will be in accordance with procedures outlined in the ISA. Customer will be billed yearly 9. Modifications / Changes for services rendered. Customer will be billed in full for services rendered up to and including the date DIS receives Customer’s cancellation or change request. This SWO may be modified at any time upon mutual written agreement of the parties. All such modifications will be made as an amendment to this SWO and will take precedence over the original SWO. 10. Order of Precedence If there is a conflict between this SWO and the ISA, the conflict will be resolved by giving precedence first to this SWO and then to the ISA. 11. Assignment This SWO may not be assigned by either party to a third party without the prior written consent of COA or SCDIS. 12. Responsibilities and Service Level Expectations SCDIS Responsibilities: 1. Provide COA’s fiber vendor a termination point for a single pair of single mode fiber. 2. Provide COA 1Us of rack space and UPS power in SCDIS’s Data Center for an Ethernet switch. 3. Provide path for fiber or single mode fiber between termination point and COA’s equipment. 4. Provide COA access to the SCDIS Data Center during normal business hours (M-F, 8:00 AM – 5:00 PM). 5. Provide emergency access to the SCDIS Data Center. 6. Complete the work authorized under each SWO and described in Appendix A and B. COA Responsibilities : 1. Provide fiber connectivity between COA and SCDIS data facilities. 2. Provide Ethernet Switching equipment for 2RU rack space within Snohomish County Data Center. 3. Maintenance of Ethernet Switching equipment. SCDIS takes no ownership when it comes to the repair of COA owned equipment, SCDIS will provide escorted access to the Network Operations Center (NOC) between the hours of 6:00 AM and 7:00PM Monday through Friday and 7 am to 3pm Saturdays. Access to Network Operations center after hours or on Sundays will result in a three (3) hour charge at $100.00 per hour. Contact 425.388.3378 for access to the facility. a) Emergency Response: Network outage, multi-user outage/critical event, City of Arlington is unable to conduct business. Response Time 2 Hours The assigned primary response contact will make contact within 1 hour of receiving notification from either the Help Desk or Management. If contact is not made within ½ hour the call receiver will contact the secondary support contact. If still unable to contact, the appropriate supervisor will be contacted. The assigned response contact will schedule network operations access as necessary. b) Priority Problem Response: Network is impaired, COA is still able to conduct business; no practical workaround exists. Response Time 3 Hours The primary response contact will make contact with the customer. If contact is not made within 2 hours the call receiver will contact the secondary response contact. If still unable to contact, the appropriate supervisor will be contacted. The assigned response contact will schedule network operations access as necessary c) Routine Response: User is inconvenienced, or non-mission-critical application is impaired. Practical workaround exists. Response Time 3 Days (Maximum) The primary response contact will respond to this category of call when all other service requests of higher priority have been answered. Every effort will be made to respond within 3 business days. This category of call includes but is not limited to, training issues, minor operational issues, and minor system inconveniences. SWO Management Unless otherwise indicated, all correspondence regarding this SWO should be directed to: City of ARLINGTON Information Technology Manager Bryan Terry 238 N Olympic Ave, ARLINGTON, WA 98223 360-403-4610 Primary SCDIS Contact JD Braathen, Telecom Network Engineering Supervisor 3000 Rockefeller Ave. Everett, WA 98201 Ph: (425) 388.7171 Jd.braathen@snoco.org By their signatures, SCDIS and COA hereby acknowledge and accept the terms and conditions of this SWO. Approved Approved City of Arlington Snohomish County Department of Information Services. Signature Signature Print or Type Name MAYOR Print or Type Name DIRECTOR Title Date Title Date Appendix A - COA Services List SCDIS will provide the following services at the prepaid support rate identified below. Each after hours request has a 3 hours minimum. An additional $200.00 per incident will be charged for each after hours incident management/access and response in excess to the contracted 12 hours. Note: Access during normal business hours will be covered under the Net Equipment Hosting service. (Access to Data Center/SCDIS Assistance after hours). Network Services: Services Owner Function and Identification Qty Date of Activation LOC Monthly Charge Annual charge Net Equipment Hosting 1 Rack Unit Space, first 4 cross connects Connectivity/Equipment hosting 12 1/1/2009 SCDIS $50.00 $600.00 Recurring Charges: $50.00 $600.00 Optional Support Services: Services Owner Function and Identification Qty Date of Activation LOC Monthly Charge Annual charge Additional Cross Connects Cross Connects 6 1/1/2009 SCDIS $25 $300.00 $300.00 THIS APPENDIX IS NOT REFERENCED IN THE MSA OR THE SWO!! SEEMS TO NEED REFERENCE IN THE SWO SECTION 12 Appendix B - Basic Services Basic Services include: Co-location of City of Arlington equipment within the Snohomish County Data Center. Co-location space has been established for Ethernet switching equipment, and consists of 2 rack units. Hours of Service: Interactive: Monday through Friday 8:00AM through 5:00PM Maintenance: Monday-Friday *8:00AM through 5:00PM *Note: Saturday, Sunday, & Holidays Not Applicable. Resources may not always be available due to emergency and/or other contingencies. Scheduled Outage for Maintenance: Each Saturday between 7:00 AM and Noon is scheduled for regular maintenance. This is essential to network health. Intermittent outages will occur during this period. If for some reason you will be working during those periods then please contact the Help Desk at 425.388.3378 so that they might advise Network and Systems Engineers of your situation. A. Net Services Infrastructure Support Services and Maintenance SCDIS will provide services on SCDIS owned equipment as needed for standard transport services to include all time and materials necessary to return this service and its associated equipment to working condition upon failure. These devices and transport infrastructure will be owned, operated and configured by Snohomish County SCDIS. SCDIS will provide Data Center Net Equipment Hosting of COA owned equipment and transports in order to access SCDIS standard Transport Services: It will be incumbent on COA to return this service and its associated equipment to working condition upon failure. These devices, and transports will be owned, operated and configured by COA. Purchase, Delivery and Installation COA will purchase, own, prepare and deliver mutually agreed upon Ethernet Switching equipment for placement in the Snohomish County Data Center. Warranty Repair Assistance Warranty and Repair of COA electronics is solely the responsibility of COA. Help-Desk Dispatch and Telephone Support SCDIS will provide a single-point service to report suspected SCDIS problems which might involve SCDIS owned equipment and transports and to assist with Data Center access and escort arrangements.  Logging calls and dispatching the appropriate resources as necessary for on-site resolution/escort.  Provide telephone support to assist COA in the restoration of SCDIS Contracted Services. COA agrees to utilize this service to help insure that requests for assistance are proactively tracked and managed consistent with County practices. Basic Assistance Basic assistance is limited to efforts deemed reasonable by SCDIS to encourage and promote the sharing of knowledge and information consistent with building cooperative services of interest to both COA and SCDIS. In the event that SCDIS deems requests for assistance are beyond the scope of this SWO, SCDIS will work with COA to develop and recommend approaches to meet COA requirements. City of Arlington Council Agenda Bill AGENDA ITEM: Consent #5 ATTACHMENT D COUNCIL MEETING DATE: August 2, 2010 SUBJECT: SERS/ Blackrock Cable Agreement for Snohomish County Fiber Ring DEPARTMENT OF ORIGIN: CONTACT: Bryan Terry, IT 403-4610 ATTACHMENTS: Interlocal Agreement Implementing Dark Fiber Optic Lease Facilitation Agreement, Blackrock Fiber Agreement. EXPENDITURES REQUESTED: $0 BUDGET CATEGORY: To be determined LEGAL REVIEW: City Attorney has reviewed document DESCRIPTION: This agreement is for 3 years of use at no cost of the Black Rock fiber ring that connects the following Cities to Snohomish County: Arlington, Edmonds, Lynnwood, Marysville, Mill Creek and Mukilteo. This fiber ring lease is funded using a Department of Homeland Security grant that the Police Chiefs applied for. HISTORY: ALTERNATIVES: 1. Table for additional review 2. Do nothing RECOMMENDED ACTION:. Authorize the Mayor to sign the SERS/Blackrock agreement for Snohomish County Fiber Ring. City of Arlington Council Agenda Bill AGENDA ITEM: New Business #1 ATTACHMENT E COUNCIL DATE: August 2, 2010 SUBJECT: Adoption of Six Year Transportation Improvement Plan 2011-2016 DEPARTMENT OF ORIGIN: Public Works - James Kelly ATTACHMENTS: • TIP spreadsheet • Resolution (DRAFT) EXPENDITURES REQUESTED: N/A BUDGET CATEGORY N/A LEGAL REVIEW: Resolution Pending Final Review by City Atty. DESCRIPTION: Council is being asked to adopt the Six Year Transportation Improvement Plan. HISTORY: The State of Washington requires the cities, pursuant to one or more public hearings, to prepare and adopt a six-year comprehensive transportation program (RCW 35.77.010). Then, on an annual basis, every city is required to review the work accomplished under the program during the previous year, determine the transportation needs for the coming year, and update the six- year transportation program. After public hearing on the updated six-year plan, cities must adopt the updated six-year plan. Once adopted the plan is sent to the Washington State Department of Transportation and the Puget Sound Regional Council and compiled with other agency’s information as a tool for statewide planning. ALTERNATIVES: • Remand to Staff for additional information • Table pending additional discussion RECOMMENDED ACTION: Motion to approve Resolution adoption the Six Year Transportation Plan. Project No.Transportation Capital Project Total Project Cost Est 6-Year Program Cost Est 2011 2012 2013 2014 2015 2016 2017-2025 Comments 1 Annual Striping $300,000 $300,000 $45,000 $47,000 $49,000 $51,000 $53,000 $55,000 $0 Annual Maintenance of Striping and Pavement Markings 2 Annual Traffic Control Sign Replacement $69,000 $69,000 $15,000 $15,000 $15,000 $8,000 $8,000 $8,000 $0 Inventory and replacement of traffic control signage as required by the adopted MUTCD 3 Annual Road Rehab/Pavement Mgmt $1,500,000 $1,500,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $0 Repairs and Maintenance of existing city streets 4 Annual Sidewalk Program $30,000 $30,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $0 Repair, Maintenance and Upgrades to sidewalks 5 Arlington Trail Construction Program $700,000 $700,000 $150,000 $150,000 $200,000 $200,000 $0 Design and construct pedestrian trails per the City's Trail Plan (non-motorized transportation facilities) 6 Transportation Comprehensive Plan $40,000 $40,000 $40,000 $0 Development of a stand-alone comprehensive plan for Transportation that will be referenced in the City's general comprehensive plan; similar to Water, Sewer and Storm. 7 WSDOT - SR531; 43rd Ave to 67th Ave $57,000,000 $3,000,000 $3,000,000 $54,000,000 Preliminary planning complete, working on design pending additional funding. 8 WSDOT - SR531; 67th Ave to SR-9 $50,000,000 $15,000 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $49,985,000 Work with WSDOT on preliminary planning activities - widen to 5 lanes, 6' sidewalk on the south and an 8' non-motorized path on the north connecting to the Centennial Trail at the intersection of 67th and SR531 9 WSDOT - SR531/SR9 Intersection improvements WSDOT funded with nickel gas tax $15,600,000 $12,000,000 $12,000,000 $3,600,000 Project fully funded by Nickel Gas Tax 10 WSDOT - SR9/Burke Signalization $924,000 $924,000 $924,000 $0 Installation of Signal at Burke and SR9 - recommended by the SR9 Coalition 11 SNOCO - 172nd Corridor - SR9 to McElroy Road $7,231,000 $7,231,000 $7,231,000 $0 Potential Alternative Route to TDR Receiving Area. Snohomish County Project. 12 Community Transit Bus Transfer Station - Smokey Point $1,500,000 $1,500,000 $500,000 $1,000,000 $1,500,000 Design and construct a bus transfer station on Smokey Point Drive near 174 St. 13 211th Pl NE - 67th Ave NE to SR530 - $3,900,000 $25,000 $25,000 $3,875,000 Planning phase - to examine proposed alignment to reroute 211th to SR530 via 59th City of Arlington 2011 - 2016 Six Year Transportation Improvement Program (TIP) 14 Airport Blvd. - Extend 51st Ave to 188th Street $3,400,000 $3,400,000 $400,000 $3,000,000 $0 Design is complete - seeking funding. New Arterial extending from SR531 North to 188th Street. 15 67th Ave, Ph 3 - 204th St to Lebanon St $8,600,000 $8,600,000 $2,600,000 $2,000,000 $2,000,000 $2,000,000 $0 Widening and Rehabilitation of existing roadway with addition of pedestrian trail and sidewalks. 30% design in progress - complete fall of 2010. Final design complete spring 2011. 16 186th St NE - SR9 to City Limits $2,000,000 $2,000,000 $500,000 $1,000,000 $500,000 $0 New 2 lane connection with sidewalks both sides. The total project estimate is $5M and was prepared by Snoh. County. The City's portion (SR9 to CL) is $2M. 17 Arlington Valley Road - 67th Ave NE to 204th St NE $3,600,000 $3,600,000 $100,000 $50,000 $5,000 $3,000,000 $445,000 $0 New 3 lane industrial standard road connecting 67th Ave NE to 204th St NE. Low impact design 18 SR9/Eaglefield Pedestrian Improvements $752,000 $752,000 $752,000 $0 Pedestrian Safety Improvements in two phases Grant approved - waiting re-allocation 19 173rd St ROW Procurement and Street Construction. $1,930,000 $1,930,000 $440,000 $50,000 $500,000 $440,000 $500,000 $0 Procure ROW for construction of 173rd Street connection to Smokey Point Blvd 20 Smokey Point Blvd 175th PL to 200th St NE PLANNING $16,060,000 $25,000 $12,500 $12,500 $16,035,000 Planning and Coordination with West Arlington Plan to determine improvements. 21 Smokey Point Blvd 200th St NE to SR530 PLANNING $3,400,000 $25,000 $12,500 $12,500 $3,375,000 Planning and Coordination with West Arlington Plan to determine improvements. TOTAL $178,536,000 $47,666,000 $16,397,500 $11,245,500 $3,001,500 $6,481,500 $9,719,500 $820,500 $132,370,000 Total WSDOT Funded $123,509,000 $15,924,000 $12,000,000 $3,924,000 $0 $0 $0 $0 $107,585,000 Total Grant Funded $2,652,000 $2,652,000 $1,900,000 $752,000 Total Other Funding (SnoCo & CT)$8,731,000 $8,731,000 $500,000 $1,000,000 $0 $0 $7,231,000 $0 $0 Total City Funds $43,644,000 $20,359,000 $1,997,500 $5,569,500 $3,001,500 $6,481,500 $2,488,500 $820,500 $24,785,000 NOTES 1. Project completion dependant on funding availability. 2. City funding includes City Transportation funds and grants. 3. Completed Projects Moved from List: 188th Street Paving WSDOT SR531 Interchange Improvements Smokey Point Blvd Overlay Gifford Sidewalks RESOLUTION NO. ___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON ADOPTING THE OFFICIAL SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR THE CITY OF ARLINGTON. THE CITY COUNCIL OF THE CITY OF ARLINGTON, WASHINGTON, DO RESOLVE: SECTION 1. July 19, 2010 is hereby adopted as the Official Six Year Transportation Improvement Plan for the City of Arlington. That certain comprehensive Transportation Improvement Plan for the six years commencing July 1, 2011 as detailed in the exhibit presented to the City Council for review at a Public Hearing on PASSED at a regular meeting of the City of Arlington, Washington held on the 2nd day of August, 2010 _____________________________________ Mayor ATTEST: ________________________________ City Clerk City of Arlington Council Agenda Bill AGENDA ITEM: New Business #2 ATTACHMENT F COUNCIL MEETING DATE: August 2, 2010 regular meeting SUBJECT: 2010 Bond Financing DEPARTMENT OF ORIGIN: Executive/Finance CONTACT: Allen Johnson, 403-3443 Jim Chase, 403-3422 ATTACHMENTS: 1. Bond Ordinance (will be completed after the sale occurs the morning of the meeting and, if possible, will send electronically prior to the meeting time) EXPENDITURES REQUESTED: Refinance 2001 LTGO, Sell additional Bonds to Remodel Fire Stat. 46 and purchase land at the airport and refinance the County loan for the 800Mhz Radio System BUDGET CATEGORY: Debt LEGAL REVIEW: Foster Pepper (Bond Council) prepared the ordinance DESCRIPTION: It is advantageous to refinance the 2001 Limited Tax General Obligation Bonds to take advantage of current low interest rates. Additional funds are needed to fund the remodel of Fire Station 46 and to purchase land at the airport in the Runway Protection Zone. It is also advantageous to refinance the 5.5% loan with Snohomish. County for the 800Mhz Radio Sys. This was previously discussed at the July 26, 2010 workshop meeting and previous workshop meetings. City of Arlington Council Agenda Bill HISTORY: Jane Towery, Managing Director with Piper Jaffray & Co., has determined the City could save approximately $145,000 in interest payments over the next 11 years by refinancing the 2001 LTGO Bonds. The 2001 Bonds pay interest at 4.25% to 4.90%. It is estimated by refinancing the rates would be between 2.00% to 4.00%. New money, to finance the fire station remodel, would pay interest up to 5% in the later years (20 year financing) but would be structured to allow early for redemption. The FAA will be providing assistance with the airport land in the form of a grant. That grant, however, will not be available until 2013. Included in the language is the ability to redeem those bonds in three years. When the FAA grant funds are received, that portion of the bonds will be redeemed. Jane Towery, with Piper Jaffray, and Nancy Neraas, with Foster Pepper, will be at the meeting to answer any questions. At the July 26 meeting it was asked what the costs of the issuance will be. The cost of the issuance is about $36,000 to Piper Jaffray, $9,600 to Moody’s for the rating, and about $13,000 to Foster Pepper to prepare the bond ordinance and related legal advice. The $36,000 issuance cost to Piper Jaffray is already included in the approx. $145,000 interest savings to refinance the existing bonds. In addition, refinancing the Snohomish County loan (currently at 5.5%) would save the City approximately $63,000 over the next 11 years interest payments with a two percent reduction in interest rates. We have received a rating of A2 from Moody’s for this issue. This is a one step decrease from our previous rating of A1. We will determine if it is cost effective to purchase bond insurance (which buys a rating of Aaa, (the highest rating) to reduce interest rates). If the cost of the insurance is greater than the savings resulting from lower interest rates, we will not purchase insurance. ALTERNATIVES: 1. Do not approve the sale. RECOMMENDED ACTION: Refinance the 2001 LTGO and borrow the additional funds for the fire station remodel, purchase airport property and refinance the County loan through a bond sale with Piper Jaffray. City of Arlington Council Agenda Bill AGENDA ITEM: New Business #3 ATTACHMENT G COUNCIL MEETING DATE: August 2, 2010 SUBJECT: Purchase of Ambulance Unit DEPARTMENT OF ORIGIN: FIRE ~ Jim Rankin ATTACHMENTS: Purchase Proposal EXPENDITURES REQUESTED: $150,000 (Not to exceed) BUDGET CATEGORY: EMS LEGAL REVIEW: N/A DESCRIPTION: The City has an opportunity to purchase a 2009 ambulance “demonstration model” from Braun Northwest Inc. for a cost not to exceed $150,000. The base price of the unit including sales tax is $139,734 [$121,050 + 8%]. In addition to the purchase price there will be additional costs to purchase a patient cot, add lettering and door decals, and install the radios from the old unit. We are still trying to finalize the cost for the lettering and door decals and for the patient cot and the radios changes. However, the additional costs will not exceed the $150,000 amount. The 2010 EMS budget has sufficient funds to make this purchase. HISTORY: Over the past several months the Department has begun to experience an increasing occurrence of mechanical break downs on the existing ambulance units (especially Medic 48 assigned to Station 48). These breakdowns have placed Medic 48 out of service sometimes for several days at a time. This unit has over 120,000 road miles and because of its mechanical condition it has become unreliable for immediate response. In an effort to investigate the immediate availability of ambulance units staff contacted 3 manufactures; Braun Northwest, Road Rescue and H&N Inc. Braun was the only manufacturer that responded to the inquiry and they have a unit immediately available. Braun is the company that furnished one of our existing units and refurbished another unit. City of Arlington Council Agenda Bill ALTERNATIVES: Continue to rely on borrowing equipment from neighboring agencies when breakdowns occur. RECOMMENDED ACTION: Authorize the Mayor to sign the purchase proposal from Braun Northwest for an amount of $139,734, excluding the options and authorize the staff to continue seeking pricing for the lettering and radio changes for a total project cost not to exceed $150,000. From: Jim Chase Sent: Tuesday, 27. July 2010 14:48 To: Jim Rankin Subject: Ambulance Purchase Jim, Here are my thoughts as to why I believe the EMS Fund can purchase the new ambulance. EMS began 2010 with $283,676 in cash in the fund. The 2010 Budget indicated $0 beginning fund balance. So we were ahead in that regard. 2010 Budgeted Revenues are $2,317,531 and Budgeted Expenditures are $2,133,760. That puts us ahead another $183,771. I realize that some of the line items will be overspent, especially in the area of Overtime, which was only budgeted at $25,000. I assume we will spend more than that on overtime. If we spent $100,000 on OT we would still end the year with a cash balance of $392,000, less the $150,000 to purchase the ambulance, we end the year with a projected $242,000 to carry over to 2011. I assume we will meet our budget in all other ways. Jim Chase Finance Director City of Arlington 360-403-3422 Community Development City Council Agenda Bill AGENDA ITEM: New Business #4 ATTACHMENT H COUNCIL MEETING DATE: August 2, 2010 SUBJECT: Consideration of Notification of Intention to Annex 10% Petition for Thompson Annexation (File No. PLN20100015) DEPARTMENT OF ORIGIN: Community Development ATTACHMENTS: 1. Memo to Council 2. Aerial map of proposed annexation EXPENDITURES REQUESTED: N/A BUDGET CATEGORY: N/A DESCRIPTION: An Intention to Commence Annexation 10% Petition form has been submitted for approximately 14.04 acres located on the northeast corner of 172nd Street NE/SR 531 and SR 9. The property is within the City Urban Growth Area, and the current City limits abut the proposed annexation area on the west. The City’s Comprehensive Plan designates the area as General Commercial, and the zoning map pre-zones this area as General Commercial. HISTORY: Jim Thompson, submitted an application for annexation/Annexation 10% Petition form on June 14, 2010. The request has been reviewed by staff. The proposed annexation had been part of a larger annexation, known as the Star Annexation, previously applied for on April 27, 2006. The Star Annexation was put on indefinite hold by the City of Arlington on July 17, 2006 due to water/sewer incapacities at that time. The Star Annexation is being closed through a separate motion. The Thompson Annexation is being processed, now that we will have adequate water/sewer availability to this site. COMMITTEE REVIEW AND ACTION: None. Community Development City Council Agenda Bill ALTERNATIVES: -Do not approve the 10% Petition for Annexation. RECOMMENDED ACTION: I move the Council accept the Annexation 10% Petition form for the Thompson Annexation (File No. PLN20100015), allowing the circulation of the 60% petition for annexation, to include the assumption of their proportionate share of the City’s bonded indebtedness and the assumption of the Comprehensive Plan Land Use Designation of General Commercial and zoning of General Commercial, and with the understanding that a Development Agreement will be required prior to the annexation becoming effective. Community Development 238 North Olympic Avenue Arlington, WA 98223 360-403-3551 MEMORANDUM AUGUST 2, 2010 TO: Mayor and City Council FROM: David Kuhl, AICP, Director Community Development SUBJECT: Annexation 10% Petition Form for Jim Thompson (PLN20100015) Jim Thompson, has submitted an application for annexation, 10% Petition for Notification of Intention to Annex form on June 14, 2010. The property consists of approximately 14.04 acres of land located at the northeast corner of Highway 9 and SR 531. The property is within the City’s Urban Growth Area and the current city limits abut the west end of the property. The City’s Comprehensive Plan designates the area as General Commercial and the City’s Zoning Map pre-zones the area as General Commercial. The reason for the annexation request is to allow the applicant to connect to the City’s sewer and water systems. Staff has reviewed the request and no major issues with the annexation have been identified. The site is adjacent to the proposed roundabout that will be built by WSDOT. Any environmental impacts of development would be identified and mitigated at the time of application for land use development permits. The annexation is consistent with the following Comprehensive Plan Policies: Growth Policy (PL-4.3) – concentrate new growth within the Urban Growth Area. Growth Policy (PL-4.7) – encouraging urban development only on land where the City can provide urban services as required by GMA. Growth Policy (PL-6.2) – providing urban services in a logical manner and within a reasonable period of time. Growth Policy (PL-6.4) – annexation areas should be pre-designated and pre-zoned so that interested parties know what they will be once annexed. If Council approves the Annexation 10% Petition form, the applicant will be allowed to circulate the 60% petition for annexation and submit the signed petition to the City. Staff will forward the 60% petition to the County for Certification of Sufficiency and then ask the Council to set a date for the public hearing before the City Council. A development Agreement will be required prior to the annexation becoming effective. Staff recommends that the Council accept the Annexation 10% Petition form for the Jim Thompson Annexation (File No. PLN20100015) and allow the circulation of the 60% petition for annexation with the zoning of General Commercial and the assumption of their proportionate share of the City’s bonded indebtedness with the understanding that, if the annexation is approved, a Development Agreement would be required prior to the annexation becoming effective.